HomeMy WebLinkAboutU.S. Infrastructure,Inc.
Augusta Richmond GA
DOCUMENT NAME: LA . ~.-S-l~ ("o..:st...rc\Q-eu.Je.. ,-:I-nc.. '
DOCUMENT TYPE. .~ e.e.IY, e.nt
YEAR: OS
BOX NUMBER: \l
FILE NUMBER: I Co57. cr
NUMBER OF PAGES: ----9..9.--
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CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GA
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Wrightsbor~ Road Widening, Phase I
From Augusta West Parkway to Marks
Church Road
PROJECT NUMBER: 324-04-201824333
Public Works and Engineering Department
Teresa C. Smith, P.E., Director
Pre-Construction Section
Errick Thompson, P. E.
Interim Pre-Construction Engineer
1815 Marvin Griffin Road
Augusta, Georgia 30906
(706) 796-5040 Fax (706) 796~5045
MEMORANDUM OF TRANSMITTAL
Date:
To:
January 31, 2003-
Ms. Lena Bonner
Clerk of Commission
From:
cd
Errick Thompson, P. E.
Interim Pre-Construction Engineer
Subject: ~y of Executed Contract Documents
Project No.:
File Reference No.: 03-014(A)
We are sending you X attached 0 under separate cover:
# Copies Dated Description
1 12/4/02 Project No. 324-04-201824333 - Wrightsboro Road Widening, Phase I
From AU2;usta West Parkway to Marks Church Road
Comments: Copy for your files
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CONSULTANT SERVICES AGREEMENT
BETWEEN
PUBLIC WORKS AND ENGINEERING DEPARTMENT
AUGUST A, GEORGIA,
AND
US INFRASTRUCTURE, INe.
This Agreement is made and entered into this --2L- day Of~~ , 2003-, by and between
Augusta, Georgia, hereinafter called the "City" and U.S. In structure, Inc., a CorporatIOn
authorized to do business in Georgia, hereinafter called the "Consultant."
Whereas, the City desires to engage a qualified and experienced consulting firm to furnish
professional services for:
Wrightsboro Road Widening, Phase I from
Augusta West Parkway to Marks Church Road
Whereas, the Consultant has represented to the City that it is experienced and qualified to
provide the services contained herein and the City has relied upon such representation.
Now, therefore, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between the City and the Consultant that the Consultant shall provide the design
services of the Project (see Scope of Services).
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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.1
DESIGN CRITERIA
The following publications shall be used as the basis for the engineering design services
contained herein: Georgia Department of Transportation Standard Manuals and Specifications
for the Construction of Roads and Bridges, current editions, and supplements thereto; American
Association of State Highway and Transportation Officials (AASHTO) Manuals for Arterial
Streets, Rural, Urban, and Interstate Highways, Manual of Uniform Traffic Control Design,
Development Documents, The Augusta Utilities Design Standards and Construction
Specifications, current edition.
The Consultant shall gather from the City all available data arid information pertinent to the
. performance of the services for the Project. The City shall have the .final decision as to what data
and information is pertinent
The Consultant shall ensure that the data and information meet applicable standards as specified
herein.
The Consultant shall report in writing any discovery of errors or omissions contained in the data
and information furnished by the City.
The Consultant shall visit and become familiar with the Project site and shall become acquainted
with local conditions involved in carrying out this Agreement. The Consultant may request that
a representative of the City be present during the site visit.
The Consultant shall recommend and secure the City's written approval of, the manner ofproject
plans presentation and the methods to be used in the plan preparation so that these plans can be
best utilized, as determined by the Consultant and approved by the City, in the orderly
preparation of the detailed construction contract plans, specifications, and contracts. The
Augusta PW &E Plans Preparation Guidelines, current edition, shall be utilized in the production
of plans forthe project. Upon receipt of the City's written approval of the manner of the project
plan presentation and methods of plan preparation, the Consultant shall proceed with
. implementation of plan preparation.
)
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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AMOUNT OF CONTRACT
It is agreed that the compensation hereinafter specified to perform the services (see Scope of
Services) required by this Agreement includes 90th direct and indirect costs chargeable to the
proj ect, as further defined in Appendix D.
Augusta Public Works and Engineering
Engineering Services:
$ 97,854. 72
* Augusta Utilities
Engineering Services
$ N/A
The maximum obligation of the City to the Consultant under the terms
of this Agreement shall be.:
$97,854.72
* Augusta shall have the right to award only the RoadJDrainage Design work if the City so
desires.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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GENERAL CONDITIONS
CONSULTANT COORDINATION
The Consultant shall cooperate fully with the Georgia Department of Transportation, Federal
Highway Administration, consultants on adjacent projects~ consultants for final bridge plans,
municipalities and local government officials, utility companies, railroads, and others, as may be
directed by the City. Such cooperation shall include attendance at meetings, discussions, and
hearings, as may be requested by the City, furnishing plans and other data produced in the course
of work on the Project, as may be requested from time to time by the City to effect such
cooperation and compliance with all directives issued by the City in .accordance with this
agreement.
It is understood and agreed that the Georgia Department of Transportation and Federal Highway
Administration may have access to the work and be furnished information as directed by the
City.
COORDINATION WITH THE NATIONAL GEODETIC SURVEY
If a National Geodetic Survey control point is found during the surveying phase, it is to be
identified and brought to the attention of the Pre-Construction Engineer. If it is to be affected
based on the proposed design, at the direction of the Pre-Construction Engineer, the Consultant
shall contact the National Geodetic Survey (NGS) advisor at the Georgia Department of
Community Affairs (DCA) and request data on geodetic control points during the preliminary
evaluation phase of project design. (Address: NGS c/o DCA, 1200 Equitable Building; Atlanta,
Georgia 30303. Telephone: 404-656-5527, FAX: 404-656-9792. Consultant shall provide the
NGS Advisor with a clear copy of the pertinent USGS 7.5' Quad sheet(s) showing the project
location. Preliminary information, even in rough outline" is sufficient to allow the advisor to
determine impact of the proposed project on NGSand USGS control points. Continued
coordination with the advisor to relocate and/or preserve affected control points will be
maintained throughout the project life. This coordination shall be implemented as soon as
possible after receipt of Notice to Proceed by the City.
COORDINATION WITH UTILITIES
Where privately, publicly or cQoperatively owned utility companies will require rearrangements
in connection with the proposed construction, the Consultant shall furnish prints or reproducible
for the utility owners as directed by the City and check the utilities' submitted plans for
avoidance of conflicts with the road construction details or with the facilities of other utilities.
This may require numerous submittals to the utility companies. The Consultant shall also submit
a final set of construction plans to all utilities. The Consultant shall make no commitments with
the utilities which are binding upon the City.
If the project includes work for the Augusta Utilities (AU), the Consultant shall research all
Augusta Utilities records and act on behalf of the AU to identify the existing facilities on the
submitted roadway plans for avoidance, or resolution, of conflicts with the road construction
details or with the existing or proposed facilities of other utilities.
Augusta Public Works
& Engineering Depamnent
Engineering Consultant Services Agreement
July 2002
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RIGHT TO ENTER
The Consultant shall notify all properly owners or occupants of the intent to enter properties for
the purpose of accomplishing surveys or other field investigations in accordance with the
practices of the City. The Consultant shall discuss with and receive approval from the Augusta
Public Works and Engineering prior to,sending said notices of intent to enter private property.
Upon request by the Consultant, the City will provide the necessary documents identifying the
Consultant as being in the employ of the City for the purpose described in the Agreement. If the
property owner or occupant denies the Consultant permission to enter, such incident will be
reported to the City and the City will initiate such action as is dictated by current policy and
procedure.
ACCURACY OF WORK
The Consultant shall be responsible for the accuracy of the work and shall promptly correct its
errors and omissions without additional compensation.
Acceptance of the work by the City will not relieve the Consultant of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
At any time during the construction of the improvement provided for by the plans or during any
phase of work performed by others based on data secured by the Consultant under the
Agreement, the Consultant shall confer with the City for the purpose of interpreting the
information obtained and to correct any errors or omissions made by it. The Consultant shall
prepare any plans or data required by the City to correct its errors or omissions. The above
consultation, clarification, or correction shall be made without added compensation to the
Consultant. The Consultant shall give immediate attention to these changes so there will be a
minimum of delay to others.
PRE-CONSTRUCTION ENGINEER
The Pre-Construction Engineer or his duly appointed representative(s) shall act as the Liaison
Engineer between, the Consultant and the City and all utilities, and authorities or governments
whose properties will be affected. The Consultant shall arrange for conferences, for exchanges
of data and information, and for necessary approvals.
All correspondence, data, information, and reports shall be directed to the Pre-Construction
Engineer to provide for proper distribution to the parties concerned.
All conferences, including telephone conversations and decisions, shall be reduced to writing by
the Consultant and at least two (2) copies shall be forwarded to the Pre-Construction Engineer
within seven (7) calendar days of the event.
The Consultant shall meet with the City for review of the work or submit in writing a project
status update on a monthly basis or as determined by the City.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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The Pre-Construction Engineer will expedite any necessary decisions affecting the performance
of the Consultant's Agreement, blit the Consultant shall not rriake use of the Pre-Construction
Engineer's services on trivial or minor matters normally to be decided by the Consultant.
If the project includes work for Augusta Utilities, an AU Liaison Engineer will act in the same
capacity as the PW &E Pre-Construction Engineer does for the roadway design work. Both the
AU Liaison Engineer and the PW &E Pre-Construction Engineer shall be copied on all
correspondence including documented phone conversations and minutes ,of meetings. The
Consultant shall coordinate directly with the AU Liaison Engineer on matters directly related to
water and sewer work.
DELNERY OF NOTICES
,All written notices, demands, and other papers or documents to be delivered to the City
under this Agreement shall be delivered to the City's office, 1815 Marvin Griffin Road, Augusta,
Georgia 30906, Attention: Pre-Construction Engineer, or at such other place or places as may be
subsequently designated by written notice to the Consultant . All written notices, demands, and
other papers or documents to be delivered to the Consultant under this Agreement shall be
directed to or at such a place or places subsequently to be designated in writing by the Consultant
to the City. A copy of the proposed ~roject schedule is attached hereto as Exhibit "B".
SUPERVISION AND CONTROL
The Consultant shall perform the services required to accomplish the work plan as stated above
under such control and supervision by the City, as the City may deem appropriate.
COVENANT AGAINST CONTINGENT FEES
The Consultant shall comply with the relevant requirements of all ,Federal, State, County, or
local laws. The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide . employee working solely for the Consultant, to solicit or secure this
Agreement, and that it has not paid or agreed to pay any company or person, other than a bona
fide employee working solely for the Consultant, any fee, commission, percentage, brokerage
fee, gifts, or any consideration, contingent upon or resulting from the award or making o( this
Agreement. For breach or violation of this. warranty, the City shall have the right to annul this
Agreement without liability, or, at its discretion, to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
EMPLOYMENT, OF COUNTY'S PERSONNEL
The Consultant shall not employ any person or persons in the employ of the City for any work
required by the terms of this Agreement, without the written permission of the City except as
may otherwise be provided for herein.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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REVIEW OF WORK
Authorized representatives of the City may at all reasonable times review and inspect the project
activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computations prepared by or for the
Consultant, shall' be available to authorized representatives of the City for inspection and review
at all reasonable times in the main offices of the City. Acceptance shall not relieve the
Consultant of its professional obligation to correct, at its expense, any of its errors in work. The
Public Works and Engineering Department may request at any time and the Consultant shall
produce progress prints or copies of any work as performed under this Agreement. Refusal by
the Consultant to submit progress reports and/or plans shall be cause to wipiliold payment to the
Consultant until the Consultant complies with the City's request in this regard. The City's review
recommendations shall be incorporated into the plans by the Consultant.
RESPONSIBILITY FOR CLAIMS AND LIABILITY
The Consultant shall be responsible for any and all damages to properties or persons caused by
its employees, subcontractors, or agents, and shall hold hannless the City, its officers, agents,
and employees from all suits, claims, actions, or damages of any nature whatsoever to the extent
, '
found to be resulting from the Consultant, its subcontractors, or its agents in the negligent
performance or non-performance of work under this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance coverage.
INSURANCE
,
Prior to beginning work, the Consultant shall obtain and furnish certificates to the City for the
following minimum amounts of insurance:
A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia.
B. Public Liability Insurance in an amount of not less than One Hundred Thousand
($100,000.00) Dollars for injuries; including those resulting in death to anyone person,
and in 'Jl1 amount of not less than Three Hundred Thousand ($300,000.00) Dollars on
account of anyone occurrence.
C. Property Damage Insurance in an amount of not less than Fifty Thousand ($50,000.00)
Dollars :from damages on account of any occurrence, with an aggregate limit of One
Hundred Thousand ($100,000.00) Dollars.
D. Valuable Papers Insurance in an amoUnt sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance in an amount that correlates to the amount of this
agreement and nature of the project.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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COrvtPENSA TION
The City shall compensate the Consultant for services which have been authorized by the City
under the terms of this Agreement.
The Consultant may submit to the City a monthly invoice, in a form acceptable to the City and
accompanied by all support documentation requested by the City, for payment for the serVices
which were completed during the billing period. The City shall review said invoices for
approval. The City shall have the right to reject payment of any invoice or part thereof if not
properly supported, or if the costs requested or a part thereof, as determined solely by the City,
are unreasonably in excess of the actual stage of completion of each phase. The City shall pay
each such invoice or portion thereof as approved, provided that the approval or payment of any
such invoice shall not be considered to be evidence of performance by the Consultant to the point
,indicated by such invoice, or of receipt of acceptance by the City of the services covered by such
invoice. The City shall pay any Wldisputed items contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems which have been encoWltered which may inhibit
execution of the work. The Consultant shall also submit an accurate updated schedule, and an
itemized description of the percentage oftotal work completed for each phase during the billing
period.
Compensation for design services for the Augusta Public Works and Engineering Department
shall be a lump sum for each phase or item of work authorized by the City. The Consultant shall
invoice based on the percentage of the work completed during the billing period. Upon
completion by the Consultant of each phase of the work and approval thereof by the City, the
City will pay the Consultant a sum equal to one hundred percent (100%) of the compensation set
forth herein, less the total of all previous partial payments, paid or in the process of payment
except as otherwise stated below for Water and Sewer desigil services.
Compensation for design services for the Augusta Utilities shall be invoiced based on the sum of
all actual costs incurred in the performance of the work, including all direct, payroll, over~ead,
and profit costs in an amoWlt not-to-exceed the compensation set forth herein for the Water and
Sewer Plans Phase.
CONTRACT DISPUTES
This Agreement shall be deemed to have been executed in Augusta, Georgia, and all questions of
interpretation and construction shall be governed by the Laws of the State of Georgia.
All claims, disputes and other matters in question between the Owner and the Consultant arising
out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court
of Augusta, Georgia. The Consultant" by executing this Agreement, specifically consents to
venue in Augusta and waives any right to contest the venue in the Superior Court of Augusta,
Georgia.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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CONTRACT TERMINATION
Pursant to O.C.G.A. 36-60-13, this Agreement shall terminate absolutely and without further
obligation on the part of the City at the close of the calendar year in which this Agreement is
executed and at the close of each succeeding calendar year for which the agreement may be
renewed by the parties hereto.
This Agreement shall nevertheless automatically be renewed unless the City provides written
notice to the Consultant of its intention to terminate the Agreement at least thirty days prior to
the close of the calendar year for which the Agreement is presently effecti,-:e between the parties
and/or has been renewed by the City. This Agreement shall obligate the City solely for those
sums payable during the initial term of execution or in the event of renewal by the City for those
sums payable in such individual renewal terms.
Notwithstanding the foregoing language, the Consultant agrees to continuously render the
professional services specified by the Agreement to the City for such terms or renewal terms as
are effective pursuant to this Agreement and for which the City agrees to pay in accordance with
the terms of the Agreement or any future amendments thereto.
The City may terminate this contract in part or in whole upon written notice to the Consultant.
The Consultant shall be paid for any validated services under this Contract up to the time of
termination.
PERSONNEL
The Consultant represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this agreement, none of whom shall be employees of, or have any
contractual relationship with, the City. Primary liaison with the City will be through its
designee. If the project includes AU work, the Consultant shall identify, in writing, a
water/sewer project manager responsible for direction and coordination of this portion of the
project. All of the services required hereunder will be performed by the Consultant under his
supervision, and all personnel engaged in the work shall be fully qualified and shall be
authorized or permitted under law to perform such services.
All professional personnel, including subcontractors, engaged in performing services for the
Consultant under this agreement shall be indicated in a personnel listing attached hereto as
Exhibit "C" and incorporated herein by reference. No changes or substitutions shall be permitted
in the Consultant's key pers~nnel as set forth herein without the prior written approval of the
Director or his designee.
The Consultant shall employ in responsible charge of supervision and design of the work only
persons duly registered in the appropriate category; and further shall employ only qualified
surveyors in responsible charge of any survey work. '
The Consultant shall endorse all reports, contract plans, and survey data. Such endorsements
shall be made by a person duly registered in the appropriate category by the Georgia State Board
of Registration for Professional Engineers and Land Surveyors, being in the full employ of the
Consultant and responsible for the work prescribed by this agreement.
Augusta Public Works Engineering Consultant Services Agreement
& Engineering Department July 2002
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CONFIDENTIALITY
The Consultant agrees that its conclusions and any reports are for the confidential information of
the City and that it will not disclose its conclusions in whole or in part to any person whatsoever,
other than to submit its written documentation to the City, and will only discuss the same with it
or its authorized representatives. Upon completion of this agreement term, all documents,
reports, maps, data and studies prepared by the Consultant pursuant thereto shall become the
property of the City and be delivered to the Director of Public Works & Engineering.
Articles, papers, bulletins, reports, or other materials reporting the plans,. progress, analyses, or
results and findings of the work conducted under this agreement shall not be presented publicly
or published without prior written approval in writing by the City.
It is further agreed that if any information concerning the project, its conduct, results, or data
gathered or processed should be released by the Consultant without prior approval from the City,
the release of same shall constitute grounds for termination of this agreement without indemnity
to the Consultant, but should any such information be released by the City or by the Consultant
with such prior written approval, the same shall be regarded as public information and no longer
subject to the restrictions of this agreement.
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IN WITNESS WHEREOF, said parties ' have hereunto set their seals the day and year written
below.
Executed on behalf of Consultant.
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Title. C/..1t/d/6 Or (' LJ#H /85' /0).)
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Title. ~E' NIO>'1- 'JiLS PtLc~llJcrwl
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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SCOPE OF SERVICES
General Scope of Services
The services to be furnished by the Consultant under this Agreement shall be those necessary to
survey, design, and provide preliminary plans, right-of-way plans, final construction plans,
special provisions, contract documents and other related studies and services for
Wrightsboro Road Widening, Phase I from
Augusta West Parkway to Marks Church Road
Services shall be provided in accordance with the Scope of Services for each phase of the work
with the following specific items of clarification:
See attached engineer's proposal
(Exhibit A)
Any conflicts between the requirements identified in the engineer's proposal, the Appendices of
this document and the Augusta PWE Plan Preparation Guidelines should be brought to the
attention of the Director of PWE immediately. Resolution shall be decided using the sole
discretion ofthe Director of Public Works.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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TRAFFIC ENGINEERING/CONCEPTUAL DESIGN PHASE
TRAFFIC ENGINEERING:
1. The purpose of the Traffic Engineering phase of the work is to study existing traffic
conditions and accident data, to project design year traffic volum~s, and to recommend
, required improvements. This activity shall only be required when data is not readily
available from the APW Traffic Engineer and shall be performed as directed in writing
by the Pre-Construction Engineer.
2. The Consultant shall prepare and submit to the City for approval a traffic study and report
which will include the following:
A. Measurement of existing daily (24 hour) traffic counts and peak hour turning
movement counts for each major intersection defined in the General Scope of
Services.
B. Collection and analysis of accident data along the Project and preparation of an
accident diagram to identify accident trends along the corridor.
c. ' , Identification of deficient roadway geometrics and recommended solutions.
D. Analysis of existing traffic conditions to identify peak hours, peak-to-daily ratios
and directional distributions. Capacity analysis will be performed to determine
the operational efficiency of the intersections for existing traffic conditions.
E. :r>rojection of design year peak hour traffic volumes for the project. The
Consultant will be required to coordinate with the Augusta Traffic Engineering
staff. Capacity analysis will be performed to determine the operational efficiency
of the intersections and storage lane requirements for the design year traffic
conditions.
3. The Consultant shall prepare a draft corridor study report that will include presentation of
all existing and projected traffic data, accident data, method of analysis, discussion of
comparative levels of service and traffic operational characteristics, recommendation of
selected alternatives, schematic diagrams for the existing and proposed intersection
layouts, and documentation of evidence to support the consultant's recommendations.
The Consultant shall submit two (2) copies of the draft report to the City for review. A
meeting will be held with City personnef to determine the concept alternative(s) to be
developed.
Augusta Public Warks
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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CONCEPTUAL DESIGN:
4. The Consultant shall prepare conceptual design plans at a scale to be approved by the
Pre-Construction Engineer for presentation and approval by the City. The concept plan
shall be submitted to the City for review by the 14TH day of M~RrH ,
200 E- After review by the City, the consultant shall make any and all revisions to the
concept.
5. Concept plans shall include, but are not limited to, typical sections, centerline alignment
with degree of curvature shown, edges of pavement, curb and gutter, medians, anticipated
wall locations, property lines, property owners, existing and pr9posed rights-of-way,
street names, major drainage, areas of anticipated grade changes, landlot lines, north
arrow, and legend. The Consultant shall prepare at least two (2) sets of displays for a
public information meeting and attend the meeting to assist the City in answering
questions.
6. The Consultant shall submit a final corridor study report that includes all findings of the
conceptual design in addition to the information contained in the draft corridor study
report, when required, with a copy of the concept plan for the City's review and approval.
The Consultant shall prepare a summary of the corridor study report for distribution at the
public information meeting.
DATA BASE PREPARATION PHASE
1. The Consultant shall not begin work on this phase of the work until the City issues
written authorization to proceed on all or any portion of the work.
2. The Consultant shall obtain, enhance, and/or perform topographical mapping of the
project, corridor and limits at a scale and accuracy acceptable to the City. The base
mapping shall depict and/or establish the following:
A. Existing roadways, rights-of-way, property lines, property owners, bridge
improvements, culture, topographic features, driveways, utilities, drainage
structures, drainage channels and/or information necessary to design, obtain
rights-of-way and easements, and construct the Project. (See Appendix B.)
B. Obtain all plats 'arid deeds from courthouse records, Public Works & Engineering
Department, and other City departments' files of all properties affected by the
project. Compile a listing of property data consisting of all property owners'
names, addresses, tax parcel numbers, land lot numbers, district numbers, deed
book number and page number, plat book number and page number, and existing
lot area.
C. Establish horizontal control referenced to Georgia State Plane East Coordinates
(N.A.D. 83) applying the appropriate grid factors to each measure. Vertical
control shall be tied to the North American Vertical Datum (1988). (See
Appendix B.)
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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Additional permanent control (minimum of two locations) shall be established by
the Consultant in areas outside of the anticipated areas. This is to ensure project
control re-establishment after construction.
Control monuments shall be either Feno (a patented system) polyroc survey
markers or of concrete with a brass disk in the top. Feno monuments shall have
an aluminum magnetic cap in them, and the spike shall be 600 rom long unless
conditions dictate otherwise. Any deviation from this length shall be approved by
the City Engineer. If monuments to be reset are NGS or USC & GS monuments,
reset monuments shall be in accordance with NGS Standards as regards to
material, depth, size, etc. .
Concrete control monuments shall be four (4) feet in depth and at least twelve
(12) inches in diameter unless conditions dictate otherwise. Deviation from this
length shall be approved by the City Engineer. A No.4 rebar shall be set in the
concrete or in lieu of a rebar and brass disk, an aluminum magnetic cap (such as
used with the Feno monuments) may be used.
D. Location and depiction of all N.G.S. monuments, project monuments, traverse
points, and benchmarks used or set by the Consultant.
E. The Consultant shall research and identify on the plans all parcels which have
septic drain fields or similar on-site sewage facilities. ' The City/State Health
Department and the AU records shall be researched for septic and/or sanitary
sewer status. Visual inspection for physical evidence of such facilities shall be
performed by the Consultant's project manager in charge of the AU design. In the
case where the AU has no facilities within the limits of the project, the
Consultant's roadway project manager shall perform this task.
3. Photogrammetrically derived digital terrain data whether provided by the City or
obtained by the Consultant shall be field verified. Any obscured areas shall be field
surveyed. The City shall be provided sufficient evidence of field verification of obscure
areas. Any error found in the digital mapping by the Consultant shall be immediately
reported to the City and corrected. .
4. The Consultant shall prepare base plan sheets on mylar or vellum in ink for submittal to
the City. Base sheets shall be prepared in accordance with current City practice with
regard to method of presentation. Information shown on the base sheets shall include
north arrow, graphic scale grid ti1::s, eXisting right-of-way lines, property lines, existing
topography and' planimetrics, property owners' names, land lot lines, existing drainage
and existing surface evident utilities. Standard legend will be provided by the City.
5. If the project includes AU work, and depending upon the scope of the AU work, all
existing water and sewer within 250 feet minimum of known limits of construction shall
be incorporated into the database plans. The AU "as-builts," record drawings, and
Augusta Public W orIes
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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"counter maps" shall be utilized in locating water and sewer facilities prior to field
surveying of above-ground features and sanitary sewer inverts.
The Consultant's water/sewer project manager shall recommend to the AU when and if
probing/uncovering of existing water lines is necessary to avoid conflicts with roadway
features and other utilities. Al~o, if T.V. recording of the sewer lines for tap locations
and condition of pipes is necessary, the Consultant shall recommend to the AU when this
work should be done. The AU may elect to perform the T.V. fieldwork with AU forces.
The field and office work related to this will be compensated for under the Miscellaneous
Services Phase (Appendix E).
This work should be accomplished prior to final engineering starting for roadway and
water/sewer plans.
PRELThITNARYPLANSPHASE
1. The Consultant shall not begin work on this phase until the City Issues written
authorization to proceed on all or any portion oftms phase of work.
2. The Consultant shall prepare and submit to the City for approval, preliminary roadway
designs of the approved concept covering the following:
A. Define horizontal and vertical geometrics for roadways including survey
centerline and/or construction centerline with stations, bearings, complete curve
data, superelevations and speed designs.
B. Plot cross sections at 100'. intervals.
C. Determine retaining wall locations if required and develop preliminary wall plans.
(See Appendix H.)
D. Prepare preliminary maintenance of traffic plans as required.
E. Determine preliminary earthwork quantities, evaluate stage construction
earthwork requirements.
F. Develop basic roadway typical sections from general tYPical sections supplied by
the City.
G. When sufficient plans showing proposed plan, profiles, typical sections, cross
sections, and proposed drainage have been developed, the Consultant shall submit
blueline sets directly to the' utility companies to obtain marked prints showing
corrected existing locations and proposed relocations. These marked prints are to
be used later by the Consultant for preparation of final utility plans. These
marked prints are to be kept by the Consultant for the duration of the project.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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H. Prepare preliminary right-of-way plans showing culture, improvements,
construction limits, drainage, drives, access controls, construction easement and
right-of-way limits, owners' names and parcel numbers (see Appendix C).
1. The Consultant shall prepare separate construction and right-of-way cover sheets
identifying the project location.
3. The Consultant shall prepare a preliminary drainage design covering the following:
A. Prepare a drainage map indicating drainage areas, flows, and existing and
proposed major cross drains.
B. Develop a preliminary drainage layout showing major cross drains, inlets, catch
basins, sanitary sewers and bridges.
C. Investigate, analyze, and provide the design for drainage facilities necessary so as
not to cause drainage problems upstream or downstream' from the project. The
Consultant may be required as a part of this agreement to provide for drainage
detention facilities if requested by the City.
D. Prepare a drainage report to address pre-project and post-project conditions. The
report will include documentation of all pertinent data to substantiate the
Consultant's findings and/or recommendations.
E. Perform quality assurance review.
4. The Consultant shall provide documentation of applicable criteria, such as horizontal and
vertical clearances, design speed for horizontal and vertical curves, stopping sight
distance, roadway dimensions and superelevations.
5. The Consultant shall prepare any and all permit applications and supporting data for the
City to sign and send to the appropriate permitting authorities, such as, but not limited to,
railroads, Corps of Engineers, FEMA, Georgia DOT, etc. The Consultant shall
compensate these entities for any review costs, or permit fees if required by the particular
permitting agency. If the project includes AU work, the Consultant shall provide similar
permitting assistance to the AU as applicable.
6. The Consultant shall perform the complete subsurface investigation program for
roadways on new alignment, bridges, retaining walls, box culverts, major excavation
locations, embankment evaluations, and pavement analysis. This shall include all the
necessary drilling, sampling, testing, and soil engineering reports and design
recommendations based on such soils data suffiCient to design and construct the project.
A copy of the investigatio.n documents shall be provided to the City.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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7. The Consultant shall submit for review and approval by the City the following
preliminary plans for bridges in accordance with Appendix F:
A. Preliminary layout drawing with a plan and elevation view of the proposed most
economical bridge structures, utility bridges and detour bridges where needed.
Indicated on the drawing shall be the beginning and ending bridge stations, span
lengths, location of fixed and expansion joints, location and elevation of nearest
bench mark, location and magnitude of the minimum horizontal clearances, a
narrative description of the construction procedure along with, any sketches
necessary to indicate stage construction and handling of traffic, location of
longitudinal and transverse construction joints, cross section of the structure
indicating the most economical beam spacing and depth of web, horizontal and
vertical curve data, a north arrow and the depth of structure used in computing the
vertical clearance.
B. All computations as to how the minimum vertical and horizontal clearances were
attained.
C. All preliminary design notes and cost comparisons from which the most
economical structure type and beam spacing was obtained.
8. If the project includes AU work the Consultant shall prepare preliminary water/sewer
design and a construction cost estimate. It is anticipated that AU facilities within
roadway intersections will need design and shall be included in the general scope of
services whether or not the PW&E SCOPE OF SERVICES include changes to the
intersection. Preliminary design shall cover the following:
On the proposed preliminary roadway plan view with stationing as a base:
A. Location and size of all proposed (new or upgraded) water lines, bore pits,
boundary service meters, meter vaults, etc.
B. Location, size, and material for all existing water mains, service meters, meter
vaults, to be removed, abandoned or to remain in service.
C. Location and size of all proposed (new or upgraded) sanitary sewer lines and
manholes.
D. Location, size, and material for all existing sanitary sewer lines to be removed,
abandoned,ortoremain~
E. Identification of all possible conflicts with septic or other on-site sewage
facilities.
F. Plan view detail inserts showing potential crossing conflicts with water mains 8"
or greater, sewer lines, storm drainage culverts, gas mains greater than 6", major
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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telephone duct banks/conduits and/or manholes, and other major utilities. The
Utility plans prepared for the roadway project shall be reviewed to determine
proposed utility relocations and utilities to remain.
G. Easements needed for water/sewer work whether inside roadway easements or
outside the roadway construction limits. On the proposed roadway centerline
profile grade as a base:
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H. A profile of each individual existing water line to remam in place shall be
incorporate into the road profile or sewer profile.
1. Show crossings with existing water lines, sanitary sewer lines, gas mams,
drainage culverts, and other major utilities.
J. Show approximate bottom elevation of bores and receiving pits shoring and/or
grading limits.
K. Research the AU records to identify special water pressure zones and identify on
plans the high pressure and low pressure zones and the valves (PRV), and other
controls that may be sensitive to any changes during construction of the project.
Upon completion of the AU preliminary plans and after a quality assurance/control
review by the Consultant's water/sewer project manager, the Consultant shall submit
three (3) sets of full size blueline prints of the water/sewer plans and roadway plan,
profiles, cross sections and utility plans along with a preliminary construction cost
estimate. Also to be submitted is a copy of the checklist (included in the water/sewer
chapter of the PW &E Plans Preparation Manual) signed by the Consultant's water/sewer
and roadway proj ect managers, certifying that the plans were reviewed for errors,
omissions, economy of design, and conflicts between the roadway and water/sewer plans.
These plans shall be submitted concurrently with the roadway preliminary plans to
PW&E.
9. Upon completion of the preliminary roadway plans, the Consultant shall submit five (5)
sets of full size blueline prints to the City for review along with a preliminary
construction cost estimate. The prel~minary plans 30% complete shall be submitted to the
City for review by the 30THlay of JUNE , 20G!. The preliminary plans (60%
complete) and cost estimates shall be submitted to the City for review by the18THiay of
ATTc.;TT~'l' ,200....3...
10. The review comments from the City (PW &E and AU) shall be incorporated into the plans
by the Consultant.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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FINAL WATER/SEWER PLANS PHASE
1. The Consultant shall not begin work on this phase of the work until the AU or PW &E
issues written authorization to proceed on all or any portion of this phase of work.
2. After a project team meeting, the Consultant shall prepare and submit for approval final
water and sewer designs cover the following:
A. Provide complete water main designs with appropriate cross-over tie-ins. All
work accomplished in the Miscellaneous Services Phase shall be incorporated into
the final design. Final sizes of water mains will be determined by the Water
System based on final roadway concept and typical section. Show all fire
hydrants, valves, tees, crosses, reducers, casings, plugs, tapping sleeves, meter
boxes, pressure reducers, service connections, vaults, service boundary meters, air
release valves, thrust blocks, and other related appurtenances.
B. Profile of water main crossing roadway showing alllmown utilities to remain and
proposed utilities to be installed. Also show the limits of bore and receiving pits.
C. Complete profile of new and existing water mains to remain. All horizontal and
vertical bends shall be identified and located on profiles for new water mains.
D. Schematic detail inserts shall be shown for all cross-over tie-ins and other
complex connections. Where probing/uncovering of existing lines is done, the
detail insert covering these: locations shall be to scale 1=10 ft. or smaller.
E. Proposed sewer line plan and profiles with manhole top and invert elevations and
pipe slopes. Re-constructed and new lateral/taps.
F. Relocated meters and added new services. Relocated meter to be shown at final
location. Stage construction plan shall show interim relocations.
G. Abandonment of existing water mains and services.
H. Provisions for temporary wat.er feed if necessary.
1. Details for all bridge, culvert, and stream crossings showing hangers, supports,
piers, bends, and casings on a scale of 1 "= 1 0 ft. horizontal and vertical.
J. The Consultant shall prepare a water/sewer construction staging sequence based
on the roadway stage construction plans. All temporary tie-ins and lines needed
to maintain servicefor water/sewer will be identified on these plans. Water and
sewer service shall be, m,aintained at all times, unless approved by AU. The
Cdnsultant's water/sewer and roadway project managers shall review these plans
concurrently, and the City shall be notified if a resolution to conflicts cannot be
made without a significant cost to either the roadway or water/sewer construction.
Temporary tie-ins, cut-offs, and temporary service lines shall not be proposed
without consideration for existing pressure, size of lines, and condition of existing
water lines. It is the responsibility of the Consultant's water/sewer project
Augusta Public Works Engineering Consultant Services Agreement
& Engineering Department July 2002
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manager to become knowledgeable of the existing water service in the area in
terms of high/low pressure service boundary and interface with city service lines.
It may be necessary to prepare a special provision for a trial shut down and or
pressure tests prior to cut-ins or temporary tie-ins. The Consultant shall make AU
aware of potential problems that may result in loss of service, prior to the
completion of the stage construction plans. Special need institutions including,
but not limited to, hospitals, clinics, emergency care centers, large. office
buildings, regional shopping malls, and factories, shall be considered as priority
customers in the construction staging so as to limit water outages for tie-ins or
other water main work. The Consultant shall notify AU if a special provision in
the construction contract is needed in these cases.
K. The Consultant shall include in the plans a 24" x 36" summary of quantities sheet
and a detailed estimate sheet.
3. The Consultant shall prepare the plans in accordance with current City practice with
regard to method of presentation, pay items, special drawings, special provisions, and
summaries thereof.
4. The Consultant shall submit three (3) complete sets of water/sewer plans with a draft
copy of Special Provisions and two (2) sets of roadway plans for final review by the AU.
Comments received from the AU as a result of this submittal shall be incorporated into
the plans by the Consultant at no extra cost to the CITY.
5. Once the plans, Special Provisions, and other contract documents have been revised
, based on the final review comments, the Consultant shall notify the AU and PW &E, in
writing, that the water/sewer portion of the project is ready for property acquisition. This
notification shall be prior to the roadway right-of-way plans being submitted as "Final
right-of-way. "
6. The Consultant shall be prepared to submit one (1) set of reproducible mylar plans, as
requested by the AU, at no extra cost to the City.
7. The Consultant shall take special note that right-of-way negotiations may require some
minor revisions that do not affect the scope of the project as they are relatively minor in
nature. Typical changes or revisions include, but are not limited to, ,the following:
adjusting easements to avoid trees or sites of cultural interest, relocating service meters,
revising sanitary sewer lateral locations, relocation of fire hydrants, relocation of sanitary
sewer manholes, adjusting manhole tops, and other revisions commonly requested.
These minor revisions shall be made to the final plans and parcel plats, by the Consultant
at no additional cost to the City. Any changes considered to be more than minor in
nature, by AU, will be compensated for under the Miscellaneous Services Phase.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
'. July 2002
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8. The Consultant's water/sewer project manager shall attend the pre-bid and the pre-
construction conference to answer questions verbally and follow up with written
responses.
9. Once plans and contract docwnents have been revised based on comments received
during the construction bidding process, 10 sets of ADDENDUM plans and contract
documents shall be submitted for each ADDENDUM at no cost to the City unless' they
are due to Miscellaneous Services requested by the City after final plans were submitted,
upon receipt of specific request by PW &E or AU.
10. The Consultant shall maintain an updated set of construction plans. throughout the life of
the project until construction of the water/sewer facilities has begun. Plan revisions
distributed by PW &E after 90% final plans have been completed shall be reviewed and
analyzed by the Consultant's water/sewer project manager for impacts to water/sewer
facility design arid construction contract items. The Consultant shall notify the AU of
water/sewer plan revisions, pay item, quantity, and easement changes needed as a result
of the revision by PW &E. These services shall be provided as a part of the Final
Water/Sewer Plans Phase. If plan revisions are requested by the AU as a result of this
, analysis, the work will be compensated for under the Miscellaneous Services Phase.
FINAL ROADWAY DESIGN AND CONSTRUCTION PLANS PHASE
1. The Consultant shall not begin work on this phase until City issues written authorization
to proceed on all or any portion of this phase of work.
2. The Consultant shall prepare final right-of-way plans and submit for review and
approval. Right-of-way plans will not be approved until they meet the criteria set forth in
Appendix "c." Final right~of-way plans and shall be submitted to the County for review
by the 15TH day of DECEMBER , 200-3..
3. After the right-of-way plans have been approved, and when directed by the City, the
Consultant shall stake all required right-of-way and easements as set forth in Appendix
"B."
4. The Consultant's services for the roa~way construction plans shall include the following:
A. Conduct additional field surveys to obtain data necessary for the Consultant to
complete final design in accordance with this Agreement.
B. Prepare plan and profile sheets for roads, streets, and driveways. Plans shall show
all the necessary information as determined by the City to permit construction
stake-out and to indicate and delineate details necessary for the construction of the
complete facility by' a construction contractor, including right-of-way and
easements with appropriate stations and offsets.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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C. Prepare detailed plan sheets for all design features requiring additional detailed
design information, including such examples as the geometrics of intersections at
1" = 20' scale identifying radius points, special superelevation requirements, spot
elevations or curb line profiles, curb cut ramp locations, right-of-way and other
details necessary to clearly allow construction stakeout, local street treatment,
traffic signal mast arm foundations, minor structures, drainage, facilities, and
appurtenances, such as utilities and details covering special problems.
D. Prepare drainage design in accordance with design practice of the Georgia
Department of' Transportation utilizing current Georgia Department. of
Transportation drainage manuals, including analysis and design forms. Prepare
complete drainage cross sections for all drainage systems including structure
numbers, type, location, inverts, pipe sizes, existing and proposed ground lines.
Headwater elevations shall be shown on major drainage. If the project includes
AU work, the storm drainage profiles shall be coordinated with the Consultant's
water/sewer project manager for conflict identification and resolution with
water/sewer lines..
E. Prepare cross sections of highways, roads, and streets showing the existing and
proposed finished grade and sub grade elevations at intervals of 50 feet measured
along the centerline of construction unless otherwise directed by the City. To
ensure proper coordination, it may be necessary for the Consultant to plot critical
storm drainage, water lines or other utilities on the cross sections.
F. Prepare utility plans including existing utility locations as determined from
mapping and field surveys by the Consultant, verified and supplemented by each
utility owner. Proposed utility relocations will be shown, such information being
furnished by each utility owner, through the Consultant and transferred to the
plans by the Consultant. The Consultant shall coordinate and attend technical
meetings with utility companies and the City for the purposes of discussing utility
conflicts and necessary relocations. The Consultant shall advise and invite the
City to these meetings.
G. Prepare a detailed construction sequence and plan that also indicates maintenance
of traffic procedures to be utilized during each construction phase. This detailed
construction sequence shall be incorporated in the Construction Contract.
H. Prepare signing and marking plans and provide signing and marking details as
required for the proj ect.
, 1. Prepare traffic signal plans indicating appropriate timing, phasing, and displays if
not provided by the ARC Traffic Engineer.
J. Prepare flexible pavement design recommendations.
K. Prepare erosion control plans for the project, considering stage construction
requirements for the project.
Augusta Public W ories
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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L. Prepare Summary of Quantities, Schedule of Quantities, and Detailed Estimate as
directed by the City.
M. Prepare an Estimate of Construction Cost for each construction contract based on
the approved contract drawings, using estimated quantities and current
construction bid price data.
N. Prepare a stakeout plan indicating coordinated construction centerlines, complete
curve data, horizontal and vertical control data with coordinate values, station and
offset and actual plotted location of control points.
O. Design and prepare construction plans for any and all gravity retaining walls,
including wall envelopes. The plans shall include fully dimensioned geometric
layout to permit staking in the field without additional computation by the survey
party. All elevations required for construction shall be shown.
P. Design and prepare construction plans for the bridge(s). The plans shall include
fully dimensioned geometric layout to permit staking in the field without
additional computation' by the survey party. All elevations required for
construction shall be shown. Quantities for each unit of superstructure and
substructure shall be computed and tabulated. The total quantities for each
construction pay item shall be listed on the Plan and Elevation Sheet in
accordance with Appendix "G."
Q. Perform construction assistance as set forth in Appendix "J."
R. Perform a quality assurance review.
5. Final plans shall be prepared in conformity with current practices of the City with regard
to method of presentation, scales, pay items, special drawings and summaries thereof.
See Appendix A. Plans shall be' submitted to the City for review by the30TH day of
JANUARY , 200~.
6. The Consultant shall submit up to ten (10) complete sets of plans and two (2) sets of half
size plans for and attend a final field plan review, which may include representatives of
the City and the State Department'ofTransportation in some cases, prior to acceptance of
the design work. Comments received from the City as a result of this final review will be
incorporated into the design by the Consultant. The Consultant shall be prepared to
submit up to 10 complete sets of plans and specifications as required by the City at no
extra cost to the City.
7. The Consultant shall take special note that due to the right-of-way negotiations, there
may be some revisions needed that do not affect the overall scope of the project and are
relatively minor in nature. Some of these changes or revisions needed may be, but are
not limited to, the following: addition or deletion of gravity w~ls, relocation of drainage,
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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relocation of driveway tie-ins, revising construction limits or other revisions necessary as
part of the right-of-way negotiations as authorized by the City.
8. The Consultant may be called upon and shall be prepared to explain or otherwise defend
its road design with regard to. utility relocations, property damages, safety requirements,
vertical and horizontal road alignment, drainage design' and considerations or other
questions regarding the engineering designs at no extra cost to Augusta, Georgia.
NITSCELLANEOUSSERVTCES
The Consultant may be required to perform additional services or tasks related to the work
outlined in the Scope of this Agreement that are specific to site conditions 'and are not typical in
nature. The Consultant shall, at the City's request, submit a proposal indicating manhours and
costs to the City for approval. The Consultant shall not begin on any task until the City issues
written authorization to proceed. The services for this phase may include, but are not necessarily
limited to the following, and when authorized by the City.
1. Design and detailing of storm water detention.
2. Special design retaining walls, fucluding soil investigation and report.
3. Additional surVeys which may be requested.
4. Revisions which may be requested as a result of negotiations for right-of-way, other than
minor revisions identified. in the final Design and Construction Plans Phase.
5. Written legal descriptions for any and all parcels as requested by the City. This may
occur after the right-of-way negotiations begin or are finalized.
6. Additional geotechnical material investigations if requested, such as asphalt cores, soil
erosion index evaluation, etc.
WATER/SEWER MISCELLANEOUS SERVTCES
The Water/Sewer Miscellaneous Services may include, but are not limited to, the following:
1. Studies and/or design related to converting a property owner from a septic, or other on-
site sewage system, to a sanitary sewer service owned by AU.
2. Temporary water or sewer service due to roadway or utility staged construction.
3. Additional design, including service meters, due to re-defining of the AU Service
boundary.
4. Additional design due to development projects plans being incorporated after final
engineering for AU facilities has been started.
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& Engineering Department
Engineering Consultant Services Agreement
July 2002
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5. Changes in design requested by the AU due to roaq.way horizontal and vertical alignment
changes after final engineerlng for AU facilities has been started.
6. Extension of water lines or s~tary sewer lines more than 300 feet outside the limits of
road construction.
7. Phasing or splitting the proje~t for an additional contract bid letting.
8. Separating the AU project from the PW &E project for a separate construction bid letting.
This may include preparing a separate contract, bid schedule, printing of plans and
contract documents, advertising, assistance in reviewing the bids, and tabulation of bids.
9. Changes in design requested by AU due to roadway typical section changes resulting in
adding or reducing the number of lanes. This does not include adding turn lanes at
intersections, which is covered in the general scope of services.
10. Conversion of all plans, design computations, and reports to metric units.
11. Additional parcel easement plats.
12. Field location and probing/uncovering of all existing water mains within known limits of
construction impacts, every 100 feet minimum, with horizontal accuracy of 1 ft. and
vertical accuracy of 0.5 ft. If approximate crossing locations are known, these also shall
be located. The work includes the data being incorporated into the database plans with
the vertical information to be shown on cross sections.
13. T.V. recording of sewer lines and/or interpreting the T.V. recording data and including
lateral/tap locations on the database plans.
14. Additional survey, design, feasibility studies, and/or cost estimates related to developer
agreements.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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Exhibits
Augusta Public Works
& Engineering Department
26
Engineering Consultant Services Agreement
July 2002
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APPENDIX A
STANDARD SPECIFICATIONS
CRlTERIA
The Consultant shall become familiar with the latest, as determined by the City, the
American Association of State Highway and transportation Officials' Design Manuals
for Arterial Streets. Rural. Urban. and Interstate Highways. including those standards
adopted by the AASHTO and approved by the Secretary of Commerce, as provided by
Title 23, United States Code, Section 109 (b), with the City's and Georgia D.O.T.
Standards, Procedures, Plans, Specifications and Methods, with Federal Highway
Administration procedures relating to plan review and approval, and shall produce plans
in accordance therewith.
DESIGN SPECIFICATIONS
Design for bridges and other structures shall be in accordance with the American
. Association of State Highway and Transportation Officials', hereinafter referred to as
"AASHTO," Design Specifications of 1992;AASHTO Standard Specifications for
Horizontal Curved Highway Bridges;...AASHTO Standard Specifications for StrUcture
Supports for Highwav Signs: Luminairs and Traffic Signals, curr.ent edition; and
AASHTO Guide for Selecting, Locating and Designing Traffic Barriers, current edition.
Traffic engineering shall. be performed in accordance with procedures. outlined in the
Highway Capacity Manual. Current Edition.
The lighting design shall be in accordance with the AASHTO publication, An
Informational Guide for Roadwav Lighting current. edition, and the Standard
Specifications for Road and Bridge Construction. 1983 edition, as modified by
Supplemental Specifications and Special Provisions, current editions.
On facilities where driveways are included, the Consultant shall become familiar with the
Georgia D.O.T. regulations and procedures and shall produce plans for upgrading
driveway control.
CONSTRUCTION SPECIFICATIONS
The plans shall be in accordance with the Georgia D.O.T.'s Standard Specifications for
Construction of Roads and Bridges, as amended. The Consultant shall have access to the
Georgia Standard Construction and Materials Specifications for use throughout the
Project.
Augusta Public Works
& Engineering Department
A-I
Engineering Consultant Services Agreement
July 2002
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1
1-
PLAN SIZES
Preliminary plans for roadways, bridges, and walls may be pencil drawings on paper
having outside dimensions of24" by 36" with 1-1/2" margin on the left and 1/2" margin
elsewhere.
All final construction plans, shall be black ink drawings on 3 mil thick mylar with matte
finish on both sides, of reproducible quality, having the same dimensions as the
preliminary plans.
CONSTRUCTION PLAN REOUIREMENTS
Detailed requirements for the construction plans shall meet the criteria set forth in the
Augusta Public Works and Engineering Department Plan Preparation Guidelines.
The plans shall be fully dimensioned; all 'elevations necessary for construction shall be
shown similar to the GDOT's normal practice. They shall include a ful.ly dimensioned
geometric layout to permit staking in the field without additional computation by the
survey party. Utility locations and methods of attachment shall be shown. Utilities to be
carried on bridges will be established by the City.
In steel construction, the sizes and overall dimensions of members, their exact locations,
the number and arrangement of fasteners, fastener spacing, welds and other details
necessary in preparation of shop detail drawing shall be shown. In concrete construction,
the location of all reinforcement shall be shown and the plans shall include complete
schedules of straight and bent bars with bending details. The Consultant shall check all
details and dimensions shown on the plans before they are submitted to the City for
reVIew.
Roadway plan sheets shall have the existing topography on the back of the sheet to
permit manual revisions to the front of the drawing, using a screening process producing
85 lines per inch with 50% light. Existing topography may be plotted in ink if this gives
a screening effect acceptable to the City.
Topography shall remain fully legible when plans are reduced in size, but shall be less
prominent and readily distinguishable from proposed work. .
Profile sheets shall have the existing ground line plotted in ink on the sheet.
Utility plan sheets may be the same material as the roadway plans.
Augusta Public Works
& Engineering Department
A-2
Engineering Consultant Services Agreement
July 2002
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COMPUT A TIONS
All design computations and computer printouts shall be neatly recorded on 8-1/2" by
11" sheets, fully titled, numbered, dated, signed by the designer and checker and indexed.
Two copies of these computations, and the computer input and output, fully checked and
appropriately bound, shall be submitted to the City with the plans for approval.
A complete tabulation of the drainage analysis along with the calculations used to
determine the size of drainage structures shall be submitted to the City with the
construction plans for approval.
DELIVERABLES
The tracings and all other documents prepared under this Agreement shall then be
submitted to the City, PW &E or AU, whose property they shall remain, without
limitations as to their future use. All tracing cloth, mylar paper, and other materials
required for the preparation of the plans, supplemental specifications, special provisions
and computations shall be furnished by the Consultant.
The Consultant shall submit to the City, in DOS backup form on 3-1/2" disks, one copy
of all computer files depicting graphics, database, and road design data, created as a
result of the design process. The Consultant shall include appropriate level schedules,
documentation, and assistance to the City to read, interpret, and effectively utilize the
computer files. The Consultant may be required to provide project drawings and files at
any time as requested by the City. The drawings and files requested by the City shall be
within the Scope of Work as defined herein. Graphics files shall be provided in
AutoCAD, DXF, or Intergraph (IGDS) format. If the project includes AU work, the
Consultant shall provide draWings in accordance with the utilities chapter of the ARC
PW &E Plan Pre.paration Guidelines. .
NUMBER OF COPIES OF SUPPORTING DATA REQUIRED
Except as otherwise provided herein, the Consultant shall submit all documents, reports,
special provisions, sketches, design notes, and all other required or necessary support
data to the City in duplicate. .
PROGESS REPORT AND SCHEDULE
The Consultant shall report to the City on suitable forms approved by the City the status
of work and schedule on the 25th day of each month during the life ofthe Agreement.
Augusta Public Works
& Engineering Department
A-3
Engineering Consultant Services Agreement
. July 2002
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PROFESSIONAL ENGINEER APPROV AL
All construction plans and documents designed, detailed, and furnished by the Consultant
for the City shall bear a valid Professional Engineer Stamp. All plans submitted to the
City for review shall have been checked by the Consultant prior to submission.
ECONOMICAL DESIGN
The Consultant shall make every effort to provide the most economical design. The
Consultant shall consider construction problems and sequencing in the design. The
Consultant shall meet and discuss economic considerations and construction staging with
the City prior to final design.
Augusta Public Works
& Engineering Department
A-4
Engineering Consultant Services Agreement
July 2002
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APPENDIX B
SURVEY SPECIFICATIONS
Introduction
1. Project Control
A. Vertical
B. Horizontal Control Traverse
C. Project Control Monuments
II. Database
A. Method
B. Accuracy
C. Scope
ill. Right-of- W ay Surveys
A. Research
B. Field procedures
C. Resolution
N. Right-of-Way Staking
v. Consultant Safety Requirements
Augusta Public Works
& Engineering Department
B-1
Engineering Consultant Services Agreement
July 2002
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INTRODUCTION
The tasks and specifications outlined in this appendix should be considered general in scope.
The Consultant is responsible for all data necessary to design, obtain required right-of-ways and
easements and construct the project in accordance with the Design Manuals for Arterial Streets.
Rural. Urban. and Interstate Highways. The Consultant shall be responsible for all special
surveys needed to prepare permit applications to the Army Corps of Engineers, Georgia
Department of Transportation, pipelines, power companies, railroads and or any other company,
agency, etc.
1. Project Control
A. yertical Control
1. Origin - All vertical control shall be based on the North American Vertical
Datum (1988) having a second order or better N.G.S., Augusta or Georgia
D.O.T. monument(s) as its origin.
2. Instruments - All level instruments shall have a manufactured accuracy of
0.01 foot per mile or better. Peg tests shall be performed daily for all
instruments. Adjustments shall be made as needed.
3. Accuracy - All level lines shall meet or exceed Third Order accuracy
standards.
4. Bench Marks - Bench marks shall be established a minimum of every
1,000 feet throughout the project. Additional bench marks shall be
established at proposed structural locations. Bench marks should be of a
durable material such as concrete monuments, 40 penny or greater spikes
driven in 10" or larger trees or on a permanent structure. Locations shall
be in areas that will not be disturbed during construction. Bench marks
shall be described and located by offset and construction centerline station
and shown on the construction plans. All Bench marks shall be a turning
point in the level loop.
5. Notes - Field notes shall be recorded in a standard conventional or digital
format. All bench mark elevations shown on the construction plans shall
reflect an adjustment of the level lines between control monuments.
Consultant shall prepare a free hand sketch of the level line routes.
B. Horizontal Control Traverse
1. Origin - all horizontal control shall be based on Georgia State Plane
Coordinates (1983) having a Second Order or better N.G.S., Georgia
D.O.T. or Augusta monument(s) as its origin.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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2. Instruments - All theodolites and or total stations used for horizontal
control shall have a least unit of measurement of 1" for horizontal and
vertical circles. Distances shall be measured with electronic distance
meters with a manufactured accuracy to meet or exceed Second Order -
Level Two specifications. The Consultant shall provide a list of
instruments and specifications along with field procedures to be used on
the project for the City's approval. A baseline check shall be performed
on each instrument before the start of any work.
3. Accuracy - All control traverses shall be closed traverses between
monuments as. specified in LB.1. and will meet or exceed Third-order,
class I standards as specified in the publication entitled; "Standards and
Specifications for Geodetic Control Networks," as published by the
Federal Geodetic Control Committee.
4. Monuments - all traverse points shall consist of an 18" or longer by 1/2" or
larger reinforcement rod driven flush with the ground at a location that
will not be disturbed during construction. Traverse points shall be set
intervisible through out the project. Traverse number and distance to the
edge of pavement shall be painted on the pavement at each traverse point
location.
5. Notes - Field notes may be recorded in either a standard conventional or
electronic field book format. Traverse point coordinates shown on the
construction and right-of-way plans shall reflect an adjustment using
either the "Least Squares" or the "Compass Rule" adjustment.
C. Project Control Monuments - Consultant shall coordinate with the City
Information Technology Department to determine if Project Control Monuments
are available on specific projects. If the Consultant is to provide Project Control
Monuments the specifications are as follows:
1. Locations - Project control monuments shall be established by the
Consultant in intervisible pairs no further than 1 mile apart.
2. Instruments - Instruments required are the same as LA.2. and LB.2.
3. Origin - Same requirements as LA. I. and LB.I.
4. Accuracy - Project Control Monuments shall be turning points in level
lines and set up points in traverses and part of a closed loop between
monuments as specified in LA. I. and LB.l.
a. Vertical - Level lines for project control monuments shall not
exceed an error of 0.04 ft. x the square root of the number of miles.
b. Horizontal - Traverses for project control monuments shall have an
accuracy of 1 foot in 20,000 feet or better.
Augusta Public Works
& Engineering Department
B-3
Engineering Consultant Services Agreement
July 2002
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5. Monuments - Monuments shall be of a permanent nature and set well
beyond the linilts of construction in locations mutually agreed by the
Consultant and the City. Monument material specifications must have
prior approval by the City.
6. Notes - Same speCifications as LA.5. and LB.5.
II. Database
The Consultant shall be responsible for obtaining all cross sections, profiles, locations of
planimetrics, culture, drainage, structures, utilities, etc. that facilitate the design,
acquisition of right- of-ways and easements, and construction of the project.
A. Method - the Consultant shall coordinate with the City to determine the best, most
economical method of obtaining database for the specific project.
1. Photogrammetric Mapping - The Consultant may utilize aerial mapping
that meets the City's specifications to prepare base mapping. The
Consultant shall be responsible for enhancement and/or correction of all
aerial mapping. All obscure areas must be field verified.
2. Field Survey - The Consultant may use field survey to prepare base
mapping by either radial or base line methods.
3. Digital Terrain Model (D.T.M.) - D.T.M. may be used to derive cross
sections, profiles, contours and etc. The D.T.M. may be derived by
photogrammetric compilation or field survey. The accuracy required for
cross section and profiles derived from D.T.M. is the same as for base line
methods.
B. Accuracy
1. Horizontal - Planimetrics shall be located from horizontal control and/or
base line and shall haye the following tolerances:
a. Trees, culture, ditches, etc. - 1 foot.
b. Roadways, drives, utilities, structures, fences, improvements, etc. -
1/2 foot.
c. Houses or other structures within 10 feet of construction limits,
bridges, railroads, etc. - 0.10 foot.
2. Vertical - Tolerances shall be as follows:
a. Cross sections and profiles - 0.2' along pavement and 0.5' along
ground.
b. Contours - 0.5'.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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c. Three point roadway profiles, structures, inverts, bridges and
utilities - 0.05'.
C. Scope - Scope of database survey shall include but is not the limited to the
following:
1. Features - Features shown on maps meeting national standards as outlined
in the "Reference Guide Outline" published by the U.S. Department of
Transportation shall include but are not limited to the following:
a. Planimetrics such as roadways, drives, houses, buildings, walls,
curbs, parking lots, structures, and etc.
b. Utilities such as valves, poles, boxes, man holes, vaults, meters,
lines, towers, all surface evident utility facilities, and septic drain
fields or other sewage related facilities.
c. Drainage such as structures, ditches, weirs, lakes, channels, steams,
etc.
d. Culture such as woods, pasture, shrubbery and etc.
2. Limits - Limits shall include all areas of construction including but not
limited to all side street ties, driveway ties, channel improvements,
drainage outfalls, utility relocation, structures close to construction limits,
detours, railroad detours, ramps, etc.
3. Special Surveys - Consultant shall be responsible for any special surveys
required to acquire right-of-way or easements, to obtain permits, to
construct the project or to relocate utilities. Special surveys shall include,
but are not limited to the following:
a. Staging such as road detours, railroad detours, temporary ties and
etc.
b. Permit surveys such as wetland delineation, stream sections for
flood analysis, utility company permits, railroad permits, Georgia
Department of Transportation permits and etc.
c. Drainage surveys to include:
1. Location, top of structure and invert elevations of all
existing drainage structures and storm sewers. Complete
cross sections to include adequate approach and outfall
elevations beyond toe of slope to accurately locate and
define ditches, streams and drainage courses.
Augusta Public Works
& Engineering Department
B-5
Engineering Consultant Services Agreement
July 2002
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2. Size and material of all existing box culverts, drainage
structures, and storm sewers within the project influence
area.
d. Water/Sewer
1. Research of all AU records such as as-builts on microfiche,
record drawings, counter maps, other APW roadway plans
for past projects or current projects near the project being
. researched. Existing water/sewer or combination
easements shall be researched in the City record room and
the APW right-of-way plans and/or records.
2. Location and size of all valves, lines, vaults, fire hydrants,
meters, and other appurtenances.
3. Sewer line locations and sizes, manhole tops and invert
elevations, sewer line materials, and lateral/tap as-built
locations.
e. Structure Surveys
1. Detail surveys of bridges, railroads, etc.
m. Right-of-Way Surveys
A. Research - The Consultant shall research and obtain all deeds, plats, easements,
agreements, etc. for each parcel which may be impacted by the project. The
Consultant shall, upon the City's request, update the research on any parcels that
have been subdivided or changed ownership after the initial search. The
Consultant shall make every effort to correctly establish the existing rights-of-way
and property lines by searching property records, and coordinating with the
PW &E, Tax Assessor's Office, Planning Commission and the Georgia D.O.T.
B. Field Procedures - All property comers, walls, fences, hedges, right-of-way
monuments, roadway centerlines, etc. used for the determination of property lines
and or existing right-of-way shall be obtained from the horizontal control traverse
(I.B.) and will have a positional accuracy of 0.10.
C. Resolution - A Georgia Registered Land Surveyor shall directly supervise the
resolution of all existing right-of-way and property lines. If there are
discrepancies in descriptions or boundary evidence of 2 feet or greater, the
Consultant shall report such discrepancies to the City. The Consultant shall
coordinate with the City if additional boundary information is needed such as .
back property comers, etc.
Augusta Public Works
& Engineering Department
Engineering. Consultant Services Agreement
July 2002
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IV. Right-of-Way Staking
Upon written Notice to Proceed, the Consultant shall stake the existing right-of-way, the
proposed right-of-way, and all required easements after the right-of-way plans have been
approved. All existing and required rights-of-way and required easements will be staked
intervisible at no further than 100 foot intervals. 1/2" or greater 18" or longer rebars will
. be placed at the intersection of the required right-of-way and property lines, existing
right-of-way lines and breaks in the required right-of-way. All stakes will be labeled on
the front as to type of right-of-way and or easement and the station number, offset and
point number on the back. The Consultant shall be prepared to restake up to 20% of the
rights-of-way and/or easements as directed by the City. .
V. Consultant Safety Requirements
A. Requirement of Signs - The Consultant shall furnish at its own expense and use
signs which comply with the standards that are currently being used by the
Georgia Department of Transportation's crews.
It shall be the duty of the Consultant, when working within a right-of-way of a
street or highway, to see that all warning signs are properly placed before work
begins. Signs are to be placed in such manner that there will be no doubt in the
minds of the traveling public as to what the Consultant wants motorists to do.
Signs are to be moved along as work progresses and must never be left on the road when the men
are not working. This refers to periods when the men are having meals or rest or at the end of
the work day.
B. Keeping Parked Equipment Clear - All equipment shall be parked clear of the
travel lane and shall comply with all traffic regulations.
Chains or tapes shall be unreeled on the ground clear of traffic but in no event
thrown out or dragged so that the wind might carry them into contact with
electrical wires or passing v~hicles, nor shall a steel tape be thrown or left where
traffic will pass over it.
Work on Traveled Portion of Road - When the work requires personnel to be on
the traveled portion of the road, they shall wear the prescribed safety clothing as
instructed by the City.
Instrwnents shall be put together or taken apart clear of the traffic lanes so as to
avoid danger from traffic. When necessary to set up surveying instrwnents in the
traffic lane or take cross sections in traffic, advance warning flags and signs shall
first be placed approximately 400 feet from each side of the job location.
Flagmen shall also be used to safeguard operations and shall comply with the
standards as set out in the Georgia Department of Transportation manual. All
survey equipment shall be removed as soon as it has served its purpose.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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C. No Waiver of Liability - The Consultant shall conduct its operation in such a
manner that no undue hazard will result. Compliance with any safety requirement
or procedure and/or policy described in this manual shall in no way act as a
waiver on any of the terms of liability of the Consultant.
Augusta Public Works
& Engineering Department
B-8
Engineering Consultant Services Agreement
July 2002
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APPENDIX C
RlGHT-OF-W A Y PLAN REQUIRENIENTS
The following requirements are considered as a minimum for the preparation of right-of-way
plans. Additional information may be required to be included on the plans over and above that
hereinafter outlined due to the nature of the Project. The Consultant shall include this
information at no additional compensation. Strict adherence to the minimum requirements
hereinafter by the Consultant will be required unless written permission to deviate from them has
been obtained from the City.
A. DELINEATION: Important features of the Right-of-Way plans must be clearly shown.
These include right-of-way lines, easement limits, property lines, improvements, parcel
identification numbers, and dimensions. These and other pertinent matters shall be
placed on the plans so that they are readily distinguishable and easily read and identified.
B. SIZE OF PLANS: The detail plans and cover sheets shall be prepared on mylar using the
same size requirements as for the construction plans. The scale of right-of-way plans
shall be a minimum of 1" = 50' so that the original drawing can be reduced to an 8-1/2"
by 11" size drawing for use as deed and condemnation plats and still retain legible details
and dimensions.
C. PROPERTY LINES: Property lines shall be accurately located and concisely depicted on
the plans with adequate ties to the centerline and required right-of-way so that a legal
description can be drawn for the deeds and condemnations. The name of the owner or
owners shall be clearly shown for each parcel. Dimensions and bearings on property
lines outside the right-of-way are not to be shown except by plotting to scale; however,
dimensions and bearings on property lines with in the right-of-way shall be clearly and
accurately shown. If the property line is involved with a horizontal curve, the arc length
and radius of curve for the property line is to be shown. The back property lines on all
parcels shall be shown either on the cover sheet or the plat mat sheet.
Property comers inside the required right-of-way and points of intersection between
property lines and the required right-of-way lines are to be located by a full station and
distance to the centerline. Coordinates for property comers are also to be shown. The
coordinates can be showri. on the plat map sheet directly underneath the property comer
station and offset or on a separate sheet containing property comer identification numbers
and the coordinates. The property comer identification numbers are to be clearly
indicated on the plat map sheet along with the station and offset for the comer. The
property corner identification number is to be clearly indicated on the plat map sheet
along with the station and offset for the comer. Property comer identification numbers
are to run consecutively.
D. INIPROVEMENTS AND CULTURE: All pertinent data that may affect the cost of the
right-of-way should be indicated on the plans. Some of these include structures, roads,
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streams, ponds, city limits, orchards, significant specimen trees, parking spaces, fences,
wells, springs, and various improvements. If improvem~nts located outside the Right-of-
Way might have an influence on the appraised value, these should also be shown to scale
on the plan sheet in order to determine damages to the remainder.
E. RlGHT-OF-WAY: In general, sufficient right-of-way will be acquired to accommodate
full roadway shoulders and to accommodate normal utility needs. Every effort should be
made to make the right-of-way as uniform as possible while being cost effective.
Drainage facilities, including most ditches, located outside of the required right-of-way
shall be located on permanent drainage easements.
F. EASEMENTS: Required easements. shall be accurately shown on the plans. Usually
there is no necessity to prepare a legal description for an easement, but the easement shall
be adequately dimensioned on the right-of-way plan so that it can be precisely located on
the ground. The areas of all easements, except driveway easements, shall be accurately
computed and shown in square feet. Large easements in rural areas may be shown in
acres.
The easement shall be clearly labeled as to use, such as construction, slope, drainage,
driveway, utility, sanitary sewer, water line, or detour, as appropriate. If the easement is
for a type of construction that does not require maintenance by the City, it shall be
labeled: "Easement for the construction of " with the actual purpose of the
temporary construction easement being specified. on the plans. Examples of this type of
construction are channel changes, driveways, yard drains, tree wells, steps and sidewalks
leading into residences or places of business, and to provide a working area outside of the
right-of-way where construction activities require it. This type of easement will expire
upon completion and final acceptance of the project for which acquired or upon the date
shown on the plans, whichever is earlier.
If the easement is for a type of construction that will require future maintenance by the
City, it shall be labeled: "Easement for the construction and maintenance of
." An example of this type of construction is a retaining wall tie back
system. If the project includes AU work, the additional easements for water/sewer
construction shall be incorporated into the final right-of-way plans. If a temporary
water/sewer easement overlaps a roadway construction easement, the easement shall be
labeled as a combination 'easement for both needs. If a water/sewer easement extends
outside a temporary roadway easement more than 10 feet, a separate easement shall be
defined and labeled.
G. SUBDIVISIONS: In subdivisions, the remaining property shall be shown to scale. In
cases where the back of the, lots cannot be shown to scale, a break may be shown on the
property lines with the distance to the back of the lot shown approximately in feet. It
may be necessary, in some'instances, to include inserts on the right-of-way detail plan to
adequately show information pertinent to the individual lots. Lot and block numbers
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shall be shown. The subdivision may be shown on the cover sheet as an outline of the
entire subdivision with a notation as to the parceis Included. All roads or streets,
including names, should be either shown on the detail plan or cover sheet. Comments
under "Property Lines" cover additional data required for subdivisions.
H. RAILROAD CROSSINGS: Intersections with the centerline of railroads shall be'tied
into the right-of-way centerline by station and angle, showing width of the right-of-way,
name of railroad, each track ,by symbol and distance, and direction along the railroad
right-of-way to the nearest mile post number.
I. INTERSECTING ROADS AND EXISTING STREETS: The intersection of all paved
and maintained public roads are to be tied by station and angle and equated to the station
of the survey of the intersected "road. The name of the road, state and federal routes, if
any, and the right-of-way width of the road shall be shown. Details of private roads and
access roads to parking lots and commercial centers shall be shown on the Right-of-Way
plans. A thorough investigation shall be made to establish accurately the existing right-
of-way of all intersecting roads and the existing Right-of-Way of roads parallel to the
proposed proj ect.
J. LIMITED ACCESS: On limited. access projects, including partial limited access, the'
access control lines shall be shown by the conventional limited access symbols. In areas
where the limited access line and the right-of-way lines are in the same location both
shall be indicated. At the beginning and ending of limited access at interchange or
crossroads, an arrow indicating the exact ending or beginning point with the symbols E
L/ A or B L/ A shall be shown as appropriate. If there are any intermediate breaks in the
limited access, these must be clearly shown. Where the Right-of-Way and limited access
lines coincide, they shall be labeled "Required R/W & Limit of Access." Where drives
break the limit of access, show a distance between the ELlA and B L/ A, but do not show
, a distance through the B L/ A and ELlA.
K. PARCEL NUMBERS: Each parcel of right-of-way or easement under one unity
ownership and in one body of land shall be given the same parcel number. Numbers
shall be assigned to parcels starting with parcel one at the beginning of the project and
numbering consecutively through the end of the project. Augusta, Georgia tax map
parcel numbers shall be cross referenced for each parcel. If it is necessary later to split a
parcel or another ownership is found, additional parcels may be shown by adding a suffix
of A, B, etc. to the number of an adjacent parcel. Where additional right-of-way is to be
acquired in the name of the utility company for relocating it facilities, the right-of-way
parcel number with a suffix designating the utility company shall be used, (as 39 GP for
Georgia Power or 18 SB for Southern Bell). If an additional land owner is involved,
solely for relocating the utility facility, an individual parcel with the proper suffix shall be
used. On urban projects involving city blocks, the numbering of parcels for some
projects may be facilitated by giving. each block an alphabetical designation and then
numbering each parcel in the block numerically. The use of this alphabetical designation
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procedure shall be determined on an individual project basis. Advertising signs which
are to be purchased, relocated, or damaged require ideritification and shall be given the
same parcel number as the tract upon which they are located followed by the letter "s." If
more than one sign is located on a parcel, the identification shall be as follows: 17-S-l,
17-S-2, etc.
L. AREAS: The areas of required right-of-way, the remainder on the left, and the remainder
on the right shall be shown on the right-of-way detail plan for each parcel. The symbols
to be used shall be: RR = Area Remaining on the Right of the Right-of-Way Line and
RL=Area Remaining on the Left of the Right-of-Way Line. In preparing right-of-way
plans, all references to area taken shall not be referred to as "take" or the letter "T" but
shall be referred to as "Required Right-of-Way" or "Req'd R/W." These areas shall
ordinarily be shown in square feet and acres. The needed area shall be computed to the
third decimal with the remaining areas to be shown to the nearest one hundredth (0.01)
for areas under one acre, to the nearest tenth (0.1) for areas between one acre and ten
acres, and to the nearest acre for.areas in excess often acres The acres of required Right-
of-Way for subdivision lots, residential lots, and small commercial lots are to be
indicated in square feet and acres.
During the review process, if a determination is made by the City that a parcel remainder
is an uneconomic remnant, the plans shall be revised by the Consultant as follows:
Required right-of-way shall remaJn the same.
The property lines of the remnant shall be labeled "Limit of Property Acquisition."
The remnant area shall be identified using the subject parcel number with an "R" suffix.
For more than one remnant the suffix shall be R-2, R-2, etc.
The area breakdown of such a parcel could be shown as follows:
Area Required
35 15.375 Ac. (R/W)
35-R 0.962 Ac.
Rem.
29 Ac. (RL)
16.337 Ac. (Total)
M. COVER SHEET: A right-of-way cover sheet or cover sheets shall be prepared to a scale
that shall adequately reflect property lines, roads, streets, and other appropriate culture
after the sheet is reduced to 8-l/2" x 11" letter size. The cover sheet shall show the full
property lines of large property holdings, and if the property lines to scale would extend
beyond the map, broken property lines may be shown. It is usually necessary to indicate
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the entire property so that all access roads to the property can be shown for the benefit of
the appraiser and reviewing appraiser. The right-of-way project number should be shown
at the top of the sheet along with the City's Project Identification Number. A "Length of
Project" box shall also be included on the sheet. The length of the right-of-way project is
not necessarily the same as the construction project length, but is to be the actual length
of the right-of-way project. When the beginning or ending stations are different, left or
right, then the greater length shall always be used; and in every case it is the beginning
and ending of the required right-of-way and/or easements. This applies also to cover
sheets for secondary projects, except that the designation "RIW' shall not follow the
project number. The cover sheet shall include an insert to show ~e general location of
the project number. This insert showing the project location is required only on the first
sheet where more than one cover sheet is used. Provisions shall be made on the cover
sheet for a revision block so all revisions on the detail sheets can be listed on the cover
sheet. The cover sheet revision block is to indicate revision date and sheet numbers only.
It is required only on the first sheet when more than one cover sheet is used. The cover
sheet shall include beginning and ending stations of the right-of-way project, project
termini of construction contracts, a north arrow, graphic scale of cover sheet, date of plan
completion, signature and a valid Professional Engineer or Registered Land Surveyor
stamp, and, if available, land lot lines and numbers, Land Districts or Georgia Militia
Districts. A "PROPERTY OWNERS" block shall also be included on the cover sheet.
N. GENERAL INFORMATION FOR PLAN SHEETS: General information that shall be
shown on each plan sheet, in addition to that previously mentioned, includes:
1. The survey centerline and any other related centerline, clearly labeled.
2. The construction limits, based upon approved preliminary plan, profile, and cross
sections, shall be properly identified.
3. The project number and date in each title block.
--..
4. Paving lines indicated through all intersections, crossover, interchanges, and
driveways.
5. North arrow.
6. Revision blocks with space for dates and brief description of revision.
7. Right-of-way legends.
8. Existing and proposed drainage.
9. Each sheet shall be initialed and shall bear the date of plan completion.
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O. SOURCES OF INFORMATION: The sources of information that should be utilized in
compiling data for the preparation of right-of-way plans are numerous. Some of the
information required for right-of-way plans cannot be economically obtained by regular
survey parties. It may be necessary to research to check with the Clerk of Court's Office
for information in regard to subdivisions and property transactions. Ownership shall be
formally determined from the preliminary title check. Aerial mapping furnished by the
City and those available at the City Agent's Office are often valuable in locating property
lines, land lot lines, access roads, streams, ponds, researched to determine if properties
potentially impacted by the project have septic drain fields or other types of on-site
sewage facilities. City Engineers and the City Engineers may have reference maps which
provide additional data. The U.S. Geological Survey, the U. S. Forest Service, and the U.
S. Coast and Geodetic Survey maps can furnish pertinent information. In preparing plans
for projects, tax maps' shall be examined. The railroad evaluation maps shall be obtained
and compared if railroad company right-of-way limits appear to be within the required
project right-of-way. Utility company maps shall be compared for data concerning their
easements. Right-of-way plans are a legal document and sometimes end up in court, so
the information must be as accurate as possible. The Consultant is responsible for
utilizing whatever data necessary to prepare an accurate set of right-of-way plans. If the
project includes AU work, the Consultant is responsible for researching all AU records,
as-built microfiche records, record drawings, and (for general information only) the
counter maps.
P. OTHER GENERAL REQUIREMENTS: The following are additional items which the
Consultant shall follow in the preparation of right-of-way plans:
1. Make sure that "lines" and "writing" on plans are dark enough to show on blueline
prints and on a reduced 8-112" x 11" print. Property lines and construction lines
should clearly stand out. Ifbase map data interferes with being able to distinguish
property and construction lines, the Consultant, at his expense, shall redo the
right-of-way plans to correct the problem to the satisfaction of the City.
2. Full station and plus shall be used on all right-of-way, easement, and property
lines rather than the plus only.
3. Do not shade right-of-way plans.
4. Do not begin or end (if possible) projects in the middle of a parcel if there is to be
a future project.
5. Do not show the linear feet' of access rights on parcels where there is required
right-of-way.
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6. Do not use the same symbol for driveway easement and construction easement.
7. Do not leave off the North Arrow, Remainders, Construction Limits, or Stations
and Offsets.
8. The Consultant shall become familiar with the City's requirements concercing
driveway locations and median openings. Corrections to the right-of-way plans as
a result of the City's review to conform with these regulations shall be made by
the Consultant at no additional cost to the City.
9. When plan sheet is revised, revision block shall include date, initials of
responsible engineer, and brief description of the revision.
Q. NUMBER OF COPIES SUBMITTED: The Consultant shall submit initially three sets of
prints for preliminary review by the City. The submission shall have been checked by the
Consultant prior to submission. Figure No.1 and lA are to be used by the Consultant as a
guide for checking the plans. Preliminary right-of-way plans shall be submitted with the
60% complete submittal of the construction plans. The City will review the plans for
conformance with the criteria herein set forth. Upon receipt of the City's review
comments, the Consultant shall make any corrections necessary. The Consultant shall
resubmit three sets of prints of the corrected plans for further review and approval by the
City with the 90% complete submittal of the construction plans. Any corrections
necessary as a result of this review shall be made by the Consultant and one set of
reproducible and two sets of prints of the revised sheets shall be submitted. Should the
field plan review occur after this resubmission, the Consultant shall make any corrections
to the right-of-way plans found as a result of the field plan review and submit one set of
reproducible and two sets of prints of the revised sheets.
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FIGURE 1
CHECK LIST FOR PRELIMINARY RIGHT-OF-WAY PLANS
Preliminary plans showing approximate required right-of-way and easements shall include a
refinement of all the information listed below:
A. Construction centerline wi~ stations and bearings.
B. Curve data.
C. Edges of travel way, median locations, and. driveway locations.
D. Major drainage.
E. Owners' names, parcel numbers, construction limits, existing and proposed right-of-way
and approximate easement limits.
F. Location of existing or proposed water mains, sanitary sewer lines, and requirement
easements.
G. Approximate location of existing septic drain fields or other on-site sewage facilities.
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July 2002
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FIGURE lA
CHECK LIST FOR FINAL RIGHT -OF- WAY PLANS
A. COVER SHEETS
1. Proj ect Number and CITY at bottom, including any phase of section number
2. Location Sketch (flag project site)
3. Limited Access Project Note
4. Land Lots Numbers and Lines
5. Land Districts Numbers and Lines
6. G.M.D.'s Numbers and Lines (if applicable)
7. North Arrow
8. Stations
9. Street Names (including Mainline, State Route, and D.S.No.)
10. Back Property Lines (include property map, if necessary)
11. Existing and Required Right-of-way (labeled and shown)
12. Begin and End Right-of-Way Acquisition
13. Length of Project
14. Parcel Numbers
15. Completion Date (date signed and sealed by Consultant's Project Engineer of his
designee, after final County approval)
16. Signed and sealed by Con~u1tant's Project Engineer or his designee
17. Program Item Number (R/W P.I.Number)
l8. City Line, with counties clearly labeled (if applicable)
19. Limited access labeled and, shown required and existing with appropriate symbols
20. Dual project plans clearly identify each project
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July 2002
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B. PLAN SHEETS
I. Land Lot Numbers and Lines
2. Land District Numbers and Lines
3. GIvID Numbers and Lines.(ifapplicable)
4. North Arrow
5. Full Station and Offset. If more than one centerline, state which centerline
information is taken from or provide general note.
6. Need Coordinates on all Points. That determines the required right-of-way
labeled with a point number, used only once for each coordinate point.'
7. Survey Centerline with Bearings (labeled)
8. Construction Centerline with Bearing (labeled)
9. Street Names (including Mainline, State Route, and U.S. No.)
10. Construction Limits (labeled or provide legend)
11. Existing Right-of-way and existing L/ A marked, if any
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12. Required Right-of-way marked and Required L/ A marked if any
13. Curved Data
14. BLA and ELA at access break points
15. Dual Project Plans clearly shown begin/end project
16. Title Block (upper and lower right - all sheets numbered, initialed and dated with
date of completion)
17. "Legend" for L/A, Req'd R/W, Property Lines, Existing RIW, and any other
symbols used in the plans -
18. Angles and Stations where Centerline crosses streets
19. Edge of Pavement on Mainline, Cross Road and Drives
20. Equality Stations (if any)
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July 2002
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21. Any Utility Relocation
22. Drainage (especially side drains and cross drains)
23. Driveways - Tie-ins and Streets,
24. Traffic Signal Foundations
25. .sheets may overlay (for clarity of parcels)
26. Notation if parcel is on a septic, or sanitary sewer system
C. INDIVIDUAL PROPERTY (PARCELS)
1. Station and offsets at all points (existing and required). See Items 5 & 6 on
preVIOUS page
2. Distances on all lines and arcs (bearing and radius as required)
3. Area for required right-of-way (square feet and acres)
4. Remainder (parcel with required R/W crossing center should have total required
right-of-way areas shown with a remainder left of and right of centerline)
5. Easement Labeled" including Driveways (station and offset points required; hatch
construction easements, cross-hatch driveway easements)
6. Easement Area in Square Feet (does not include driveways)
7. Parcel Number on all sheets applicable
8. Owner on all sheets applicable
9. Building labeled
10. Access Rights '
11. Access Breaks (also show dimension of Acc~ss Breaks and Driveways)
12. Signs
13. Gas Island, Pump Tanks and Permanent Light Fixtures at Service Stations
14. Reference parcel number to sheet(s) necessary to cover the entire parcel shown in
plans
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Engineering Consultant Services Agreement
July 2002
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APPENDIX D
INSTRUCTIONS FOR PREPARING COST ESTIMATE
For Contract Proposal
The following guidelines and criteria shall be used by the Consultant in formulating his
not to exceed proposal for each phase of work for which he has been selected to submit
pnces.
Figure D-l - Hour Estimate Instructions
.1. Specify for each phase of work the estimated manhour effort by work activity and
appropriate personnel classification.
2. Carry forward these manhour estimates by phase to Figure D-2 for computing
direct labor.
Figure D-2 - Cost Proposal Instructions
1.1.1. Direct Labor - Using estimated manhours shown in Figure D-l, specify the
estimated manhour and direct labor requirements under this contract.
2. Overhead Cost - Specify, as a percentage (%) of direct labor, the total overhead
costs that can be appropriately allocated to the project under this contract. In
support of this percentage (%) please furnish a detailed breakdown of overhead
costs in form similar to that outlined in Figure D-4.
3. Other Direct Costs - Specify all other estimated costs that are expected to accrue
from, and can be directly attributed to, the project under consideration.
4. Total Estimated Cost - Calculate the total estimated cost expected to be incurred
in performing the conditions of the contract.
5. Profit - Specify the total income, after expenses, expected to be netted from the
proposed contract and state the basis upon which the profit is determined.
6. Cost Amount of Contract Proposal - Specify the cost amount of the proposal,
including all costs and profit. -
7. The basis for the estimate of each item of proposed cost must be included.
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Engineering Consultant Services Agreement
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Figure D-3 - Cost Summary - Instructions
1. Summarize by phase and total the cost amowlt of the Contract proposal.
2. The cost amount by phase and by total indicated on FIgure D-3 shall be entered in
the appropriate locations in Article vrn of the Agreement upon completion of
negotiations for the Proj ect.
Figure D-4 - Instructions
The accounts shown in Figure D-4, Suggested Format for Cost Breakdown Serving as
Support of Overhead Percentage for Contract Proposals, are supplied merely as an
example. Actual account. titles as reflected in the Consultant's accounting system should
be used in the proposal.
The time period serving as a basis for the computation of the overhead percentage (%)
should also be provided with a cost breakdown. This basis period should be sufficient in
length to adequately represent the general flow of costs to the firm.
1. Productive Salaries - all salaries charged directly to contracts during the basis
period.
2. Overhead (to be shown as a percentage (%) of productive salaries)
A. Indirect Salary Costs - all expenses relating to employee benefits, payroll
taxes, etc., during the basis period.
B. Administrative Costs - all other indirect costs, including salaries of
employees whose time cannot be charged to a project.
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Engineering Consultant Services Agreement
July 2002
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EXHIBIT 1
WRIGHTSBORO ROAD WIDENING, PHASE I
SCOPE OF WORK
The Augusta-Richmond County Public Works Department has identified the need to enter into a
contract with USlnfrastructure, Inc. (US!) under which USI will provide professional services for
the Wrightsboro Road Widening, Phase I project. The design team of USI, Street Smarts (SS),
and QORE Property Sciences (QORE) will complete the work under this contract in four phases:
Phase 1 - Traffic Engineering/Concept Design, Phase II - Database Preparation, Phase III -
Preparation of Preliminary Plans, and Phase IV - Preparation of Final Right of Way and
Construction Plans. The following are summary descriptions of the work to be completed under
each of the four phases of the proj ect:
Phase I - Traffic Engineering/Concept Design
Phase I of the project will involve an evaluation of existing traffic conditions and level of
service, projection of future (design year) traffic conditions, identification of alternatives for
providing adequate level of service for current and design year conditions, and performing a
conceptual design. This phase of the project will involve the following specific tasks:
.
Obtain traffic count data from the Augusta-Richmond County Public Works
Department.
Perforn1 analysis of accident data.
Identify deficient roadway geometrics.
Prepare intersection diagrams.
Evaluate level of service. and traffic control operations.
Perforn1 capacity analysis for existing and design year traffic.
Develop a corridor study report (draft).
Develop concept plans.
Facilitate one public meeting.
Prepare a Final Concept Report for submittal to the Public Works Department.
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Phase II - Database Preparation
This phase of the project will involve the gathering, review, and evaluation of various data items
needed to complete the design work. Specifically, the following tasks will be performed under
this task:
· Courthouse research.
· Field topography, drainage, and property surveys.
· Office topography and plans preparation.
· Right-of-way and property calculations.
USI will provide Augusta with utility maps for mark-up by utility companies. Locations of
existing underground utilities, as provided by utility companies, will be shown on the
preliminary plans. USI will not field verify locations of existing underground utilities.
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However, underground utility conflicts, as identified through the mark--up process, will be shown
on the preliminary plans.
USl will locate existing above-ground utilities, prepare plans showing existing and proposed
locations of above-ground utilities and submit to the Augusta Public Works Department for
markup, and develop final utility plans based on markups from the Augusta-Richmond County
Public Works Department.
Phase III - Preparation of Preliminary Plans
This phase will involve the development of preliminary plans in accordance with the Augusta-
Richmond County Plan Presentation Guide, January 2001. Preliminary plans will include the
following: horizontal and vertical geometrics, cross sections at lOa-foot intervals, preliminary
traffic maintenance, earthwork quantities, typical sections, location of utilities, preliminary right-
of-way plans, and drainage layout. Following completion of the preliminary plans USI will .
submit the plans to the Augusta-Richmond County Public Works Department for review and
comment. USl will then incorporate comments received from the Augusta-Richmond County
Public Works Qepartment.
USl will perform geotechnical work including advancing an estimated 25 auger borings to
depths approximately 10 feet below ground surface and collecting soil samples for laboratory
analysis. USI will maintain traffic control throughout the duration of the geotechnical fieldwork,
in accordance with Augusta-Richmond County requirements. Following drilling and soil sample
collection, borings will be backfilled and patched to match existing grade.
Phase IV - Preparation of Final Right-of-Way and Construction Plans
Upon approval of the preliminary plans by the Augusta-Richmond County Public Works
Department, USl will develop the final right-of-way and construction plans in accordance with
the Augusta-Richmond County Plan Presentation Guide, January 2001. The final right-of-way
and construction plans will include the following: final right-of-way plans, plan and profile
sheets, intersection layout sheets, drainage layout, cross sections, utility plans, sequence of
construction, signing and marking plans, signal modification plans, pavement improvement
recommendations, erosion control plans, summary of quantities, cost estimates, and stakeout
plans. Development of bridge plans is not applicable to this contract. However, recommended
adjustments to the slopes for the J 520 bridge at the Wrightsboro/J 520 interchange, if any, will
be identified in the final plans.
Quality Assurance Quality Control (QA/QC)
QA/QC will be maintained in accordance with the requirements of the Augusta-Richmond
County Public Works Department. Sufficient documentation and records will be maintained to
show that the design and review processes were performed in accordance with accepted
engineering practices and conform to contractual requirements.
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AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - HOUR ESTIMATE
PROJECT: Wrightsboro Road Widening
PHASE: Traffic Engineering I Conceptual Design
PW&E NO.: 324-04-201824333
PHASE NO.: I
SENIOR DRFT %OF
# ITEM/T ASK DESCRIPTION #DWGS PROF PROF TECH ICLR TOTAL TOTAL
] Traffic Counts - Not Included
2 Analysis of Accident Data 2 5 8 15 10.71%
3 Identification of Deficient Geometries 2 10 2 14 10.00%
4 Capacity Analysis - Existing Traffic I 4 12 10 27 19,29%
5 Capacity Analysis - Design Year I 2 8 8 19 13.57%
6 Corridor Study Report - Draft I 5 14 10 30 21.43%
7 Concept Plans I 4 9 4 18 12.86%
8 Public Meeting I I 3 5 3.57%
9 Concept Report - Final 2 5 5 12 8,57%
5 22 66 47 140 100%
TOTALS
HOURS/SHEET
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AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL
PROJECT: Wrightsboro Road Widening
PHASE: Traffic Engineering / Conceptual Design
PROJECT NO.: 324-04-201824333
PHASE NO.: I
DIRECT COSTS
PERSONNEL EST RA TE/HR COSTS($) TOT ALS
HRS
CIVIL DESIGN
SENIOR PROFESSIONAL 5 54.42 272.10 272.10
PROFESSIONAL 22 39.50 869.00 869.00
TECHNICIAN 66 28,12 1855.92 1855,92
DRAFTER/CLERICAL 47 24,65 1158.55 1158.55
SUBTOT AL CIVIL 4155.57 4155.57
STRUCTURAL DESIGN
SENIOR PROFESSIONAL
PROFESSIONAL
TECHNICIAN
DRAFTER/CLERICAL
SUBTOTALSTRUCTUAL
TOTAL DIRECT LABOR 4155.57 4155.57
OVERHEAD (INDIRECT COST ON LABOR ABOVEL90.53%
LABOR X OVERHEAD RATE == OVERHEAD ($) 3762.04
TOTAL DIRECT LABOR PLUS OVERHEAD 7917.61
DIRECT COSTS (SPECIFY)
COMPUTER
REPRODUCTION 50
SUPPLIES
TRA VEL 100
SUBCONTRACTORS (LIST)
OTHER DIRECT COST (LIST)
TOT AL DI RECT COSTS 150
TOTAL ESTIMATED COST
PROFIT 10 % 791.76
COST AMOUNT FOR PHASE I 8859.37
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AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - HOUR ESTIMATE
PROJECT:
PHASE:
Wrightsboro Road Widening, Phase I
Database Preparation
PROJECT NO.: 324-04-201824333
PHASE NO.: 2 (Street Smarts)
SURVEY Field %OF
# ITEM/T ASK DESCRIPTION #DWGS MGR, RLS TECH Crew TOTAL TOTAL
Field Surveys
I Establish Control 4 10 14 7,0
2 Field Topo, Drainage & Property 4 80 84 42,0
Surveys
3 Courthouse Research 8 8 4.0
Office Surveys
4 Office Topo & Plans Prep 2 50 52 26.0
5 RIW & Property Calculations 4 30 34 17.0
6 QA/QC 8 8 4.0
8 22 80 90 200 100,0
TOTALS
HOURS/SHEET
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AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL
PROJECT:
PHASE:
Wrightsboro Road Widening, Phase I
Database Preparation
PROJECT NO.: 324-04-201824333
PHASE NO,: 2 (Street Smarts)
DIRECT COSTS
PERSONNEL EST RA TE/HR COSTS($) TOTALS
HRS
SURVEYS
SURVEY MANAGER 8 $33.65 $269.20
REG, LAND SURVEYOR 22 $28.15 $619.30
TECHNICIAN 80 $22.50 $1800.00
SURVEY FIELD CREW 90 $35.00 $3150.00
SUBTOTAL SURVEYS 200 $5838.50
STRUCTURAL DESIGN
SENIOR PROFESSIONAL
PROFESSIONAL
TECHNICIAN
DRAFTER/CLERlCAL
SUBTOTALSTRUCTUAL
TOTAL DIRECT LABOR 200 $5838.50 $5,838.50
OVERl-!EAD (INDIRECT COST ON LABOR ABOVE) 151.67%
LABOR X OVERHEAD RATE = OVERHEAD ($) $8,855.25
TOT AL DIRECT LABOR PLUS OVERHEAD $14,693.75
DIRECT COSTS (SPECIFY)
COMPUTER
REPRODUCTION (Estimate) $62.89
SUPPLIES
TRA VEL and PER DIEM $l,607.00
SUBCONTRACTORS (LIST)
OTHER DIRECT COST (LIST)
TOTAL DIRECT COSTS $l,669.89
TOT AL ESTIMATED COST $16,363.64
PROFIT lQ% $1,636.36
COST AMOUNT FOR PHASE Z $18,000.00
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AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - HOUR ESTIMATE
PROJECT: Wrightsboro Road Widening
PHASE: Preliminary Plans
PW&E NO,: 324-04-201824333
PHASE NO,: 3
SENIOR DRFT %OF
# ITEM/TASK DESCRIPTION #DWGS PROF PROF TECH /CLR TOTAL TOTAL
1 Horizontal and Vertical Geometrics 1 20 30 15 66 15.03%
2 Cross Sections - 100 foot intervals 15 30 15 60 13,67%
3 Preliminary Traffic Maintenance 15 30 15 60 13,67%
4 Earthwork Quantities 2 8 4 14 3.19%
5 Typical Sections 4 8 4 16 3.64%
6 Utility Submittal 2 4 2 8 1.82%
7 Preliminary R.O.W. Plans 15 32 IS 62 14.12%
8 Title Sheets 2 2 1 5 1.14%
9 Drainage Map 4 4 3 11 2.51%
10 Drainage Layout 4 8 4 16 3,64%
11 Drainage Design 2 12 12 6 32 7.29%
12 Drainage Report 2 4 2 8 1,82%
13 Quality Assurance Review 8 16 8 4 36 8,20%
14 Design Criteria 3 3 I 7 1.59%
15 Stormwater Permit I 2 3 0.68%
16 Geotechnical Investigation - Sub
Consultant
17 Bridge Design - Not Included
18 AU Work - Not Included
19 Preliminary Plan Submittal 4 2 6 1.37%
20 Address and Incorporate Review 5 16 8 29 6.61%
Comments
11 122 205 101 439 100%
TOTALS
HOURS/SHEET
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AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL
PROJECT: Wrightsboro Road Widening PROJECT NO.: 324-04-201824333
PHASE: Preliminary Plans PHASE NO,: 3
DIRECT COSTS
PERSONNEL EST RA TE/HR COSTS($) TOTALS
HRS
CIVIL DESIGN
SENIOR PROFESSIONAL II 54.42 598.62 598.62
PROFESSIONAL 122 39,50 4819.00 4819.00
TECHNICIAN 205 28.12 5764,60 5764.60
DRAFTER/CLERICAL 101 24,65 2489.65 2489,65
SUBTOTAL CIVIL 13671.87 13671.87
STRUCTURAL DESIGN
SENIOR PROFESSIONAL
PROFESSIONAL
TECHNICIAN
DRAFTER/CLERlCAL
SUBTOTALSTRUCTUAL
TOTAL DIRECT LABOR 13671.87 13671.87
OVERHEAD (INDIRECT COST ON LABOR ABOVEL90,53%
LABOR X OVERHEAD RATE = OVERHEAD ($) 12377.14
TOTAL DIRECT LABOR PLUS OVERHEAD 26049.0 I
DIRECT COSTS (SPECIFY)
COMPUTER
REPRODUCTION 100
SUPPLIES
TRA VEL 200
SUBCONTRACTORS (LIST)
QORE Property Sciences 14459,00
OTHER DIRECT COST (LIST)
TOTAL DIRECT COSTS 14759.00
TOT AL ESTIMATED COST
PROFIT 10 % 2604.90
COST AMOUNT FOR PHASE 3 43412,91
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AUGUSTA, GEORGIA ROAD & DRAINAGEIMPROVEMENT PROGRAM - HOUR ESTIMATE
I
PROJECT: Wrightsboro Road Widening
PHASE: Final Right of Way and Constructi?n Plans
PW &E NO.: 324-04-201824333
PHASE NO.: 5
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SENIOR DRFT %OF
# ITEM/TASK DESCRIPTION #DWGS PROF PROF TECH /CLR TOTAL TOTAL
I Final Right of Way Plans 16 24 16 56 13.43%
2 Plan Profile Sheets 30 40 30 100 23,98%
3 Intersection Layout Sheets 8 8 8 24 5,76%
4 Drainage Design 2 16 2 20 4.80%
5 Cross Sections 2 16 2 20 4.80%
6 Utility Plans 2 2 2 6 1.44%
7 Sequence of Construction 2 2 2 6 1.44%
8 Si,gning and Marking Plans 2 8 2 12 2.88%
9 Signal Modification Plans 40 40 20 100 23,98%
10 Pavement Recomm'endation 2 4 3 9 2.16%
II Erosion Control Plans 2 4 3 9 2,l6%
12 Summary of Quantities 2 4 3 9 2.16%
13 Cost Estimate 2 2 2 6 1.44%
14 Stake Out Plan I 2 I 4 0.96%
15 Bridge Plans - Not Included
16 Quality Assurance II 9 8 8 36 8.63%
17 Final Submittal and Review
18
19
20
II 122 180 104 417 100%
TOTALS
HOURS/SHEET
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AUGUSTA, GEORGIA ROAD & DRAINAGE IMPROVEMENT PROGRAM - COST PROPOSAL
PROJECT: Wrightsboro Road Widening
PHASE: Final Right of Way and Construction Plans
PROJECT NO.: 324-04-201824333
PHASE NO.: 5
DIRECT COSTS
PERSONNEL EST RA TE/HR COSTS($) TOT ALS
HRS
CIVIL DESIGN
SENIOR PROFESSIONAL II 54.42 598.62 598.62
PROFESSIONAL 122 39.50 4819.00 4819.00
TECHNICIAN 180 28.12 506 I .60 5061,60
DRAFTER/CLERICAL 104 24.65 2563.60 2563.60
SUBTOTAL CIVIL
STRUCTURAL DESIGN
SENIOR PROFESSIONAL
PROFESSIONAL
TECHNICIAN
DRAFTER/CLERICAL
SUBTOTALSTRUCTUAL
TOTAL DIRECT LABOR 13042.82 13042.82
OVERHEAD (INDIRECT COST ON LABOR ABOVEL90.53%
LABOR X OVERHEAD RATE = OVERHEAD ($) 11807.66
TOT AL DIRECT LABOR PLUS OVERHEAD 24850.48
DIRECT COSTS (SPECIFY)
COMPUTER
REPRODUCTION 46.91
SUPPLIES
TRAVEL 200
SUBCONTRACTORS (LIST)
OTHER DiRECT COST (LIST)
TOTAL DIRECT COSTS 246.91
TOTAL ESTIMATED COST
PROFIT 10 % 2485.05
COST AMOUNT FOR PHASE 5 27582.44
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SUMMARY BY PHASE
COST AMOUNT OF CONTRACT PROPOSAL
PHASE NO.
PHASE DESCRIPTION
Phase I
Traffic Engineering/Concept Design
Phase II
Database Preparation (Street Smarts)
Phase III
Preliminary Plans
Phase IV
Water and Sewer Plans
Concept, preliminary, final, and
Miscellaneous (see Appendix E)
Phase V
Final Right-of- Way and Construction Plans
TOTAL COST AMOUNT
OF CONTRACT PROPOSAL
COST
8,859.37
18,000.00
43,412.91
NA
27,582.44
$ 97,854.72
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FIGURE 0-4
GEORGIA DEPARTMENT OF TRANSPORTATION
REVIKW REPORT OF COST PROPOSAL EXAi\1INATION
USlnfrastructure, Inc.
We have completed a pre-award review of the above-described cost proposal submitted by
USInfrastructure,Inc. to the Georgia Department. of Transportation. The review was conducted as part of
responsibilities prescribed by the Georgia Department of Transportation's MANUAl OF GUIDANCE,
(Organizational Policies, 4F3).
The purpose of this review performed by the Office of Audits was to provide th~ Department's applicable
contract management assurance that the consultant has an acceptable accounting system and that the
various proposed rates are reasonable for estimating purposes. Our review was performed in accordance
with the applicable portions of Generally Accepted Auditing Standards and Government Auditing
Standar~s issued by the Comptroller General of the United States (Revision 1994).
The scope of our review was limited to determining the adequacy of the prime consultant:
USInfrastructure, Inc.'s and sub consultant: Street Smarts' accounting systems for job costing purposes and
determining the reasonableness of costs contained in the contract price proposal. Our review of the
subconsultants: QORE Property Sciences was limited to determining the adequacy
of their accoWltIDg systems for job costing purposes and verifying their overhead rates. The review of the
prime consultant and sub consultant were performed as desk reviews.
Our review was not intended to evaluate the technical aspects of the proposed labor hours, eqlfipment, or
sub consultant needs, or project scope. Accordingly, the results of this review are qualified as to the
determination of the proposed contract costs.
A review is substantially less in scope than an audit and does not contemplate an evaluation of internal
accounting control, test of original accounting records, test of submitted records traced to the original
source, verification of responses to inquiries by obtaining corroborating evidential matter, and certain other
procedures ordinarily performed during a pre-award audit.
Our methodology consisted of inquiries relative to the consultant's accoWlting systems, comparison ofthe
proposed costs with certified information and other financial documents submitted to us by the consultant;
and a review of the prime consultant: US Infrastructure, Inc.' s independent audit report of overhead for
2000 completed by The Alabama Department of Transportation. Our methodology extended to the
subconsultants: Street Smarts, which included an independent audit report of overhead for 2000 completed
by MacConel & Dodd, Inc,
The criteria used in determining allowable costs were the cost principles contained in FAR Subparts 30,
31.105 and 31.2.
This report is intended for the information of The Department's contract management. It contains
proprietary information which should be considered confidential.
The results of our review are presented following:
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SUBJECT
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DEPARTMENT OF TRANSPORTATION
STATE OF GEORGIA
lNTERDEP ARTMENT CORRESPONDENCE
OFFICE
Audi ts
EDS-27 (157)
M~'l1 ounty ,
c; DATE
M. Sa erfield, Transportation Accounts Administrator
tv
James R. hambers, P.E., State Consultant Design Engineer
October 25,2001
Pre-Award Review: US Infrastructure, Inc. (REVISED)
Cost Plus Fixed Fee $1,523,292.00
Attached is our revised report on the subject cost proposal submitted for examination.
Our review was performed as required by the Federal Aid Policy Guide 23 CFR 172.5 @. The scope of
our review consisted primarily of determining the reasonableness of the financial rates and factors utilized
in the contractor's proposal...The scope of the review did not encompass the technical aspects of the
proposal such as the quantitative and qualitative requirements (i.e., number of hours, trips, printed sheets,
or specialties oflabor propose~, etc.) and hence, the report is qualified accordingly.
:.
We note for contract management that there is an Unfavorable Variance of $79,998.49. This
variance is due majnly to a mathematical error of $72,283.00 for the f"Ixed fee proposed by
USlnfrastructure, rnc. In addition, this variance was due to the disallowance of other direct costs
totaling $27,409.20 in the cost proposal, for which the consultants' standard practice is to expense
these costs through overhead. QORE Property Sciences proposed fixed fee was overstated by
$12,316.00. QORE's fixed fee was based on Direct Labor, Overhead, and Other Direct Costs. Fixed
Fee is to be based on Direct Labor and Overhead.
-_ - t I ',- ~ ~-l - .-' : -=-=' I'
- --
We note or on ract anagement that USInfrastructure, Inc. submitted a breakdown of
reproduction charges that exceeded the cost proposal by $30, 515.00.
All in-house cost charged to contracts using rates must be audited and the audit report must explain
the procedure used to remove the expenses from the Statement of Indirect Cost and Rate
Calculation.
If you have any questions regarding the review please call; Dorisa B, Smith on extension 404-657-7034.
J1V1S:DBS:dat
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Attachments
cc: Audit Files 2002083, 2002084
Thomas Hodges, Consultant Design Office
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GEORGIA DEPARTMENT OF TRANSPORTATION- AUDIT REPORT
US INFRASTRUCTURE
STATEMENT OF FINDINGS AND RECOMMENDATIONS
FOR PROPOSED COST EVALUATION
EDS-27 (157) Miller
AUDIT FILE 2002083
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A 8 B~
., ;:,:. " ':,8,rC.~~~~ ~F. ~~~.,., .<:,:,::,,';:,', .",:<~:,?:Jrr,~;?:,~.9.~,~P:c;~;?;'!:7Y::)R'J~gt~ug':i8~/j~i~~~~gl~\ijl:~fWiill:I~,:::
I
US Infrastructure, Inc.
Direct Labor
Overhead @ (90.51%)
Fixed Fee @ (10% of DL & OH)
I Total Direct Labor
, Other Direct Cost
Mail/Fedex/Courier
Reproduction
Supplies
Phone
Travel (Mileage)
Travel (Per diem)
$347,478,00 $347,478,00 $0,00
$314,503.00 $314,503,00 $0,00
$138,481,00 $66,198,00 ($72.283,00)
$800,462.00 $728,179,00 ($72,283,00)
$1,875,00 $1,875.00 $0,00
$30,115.00 $60,630,00 $30,515,00 2
$26,000.00 $0.00 ($26,000.00) 3
$1,365,00 $0.00 ($1,365,00) 3
$4,574,00 $4,574.00 $0,00
$2,730,00 $2,635.00 ($95.00) 4
$66,659,00 $69,714,00 $3,055.00
$867,121,00 $797,893,00 ($69,228,00)
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I Total ODC's
Subtotal (US Infrastructure, Inc.)
I Street Smarts
Direct Labor
I Overhead (Proposed @ 151,31%; Supported @151.67%)
Fixed Fee @ (10% of DL & OH)
Total Direct Labor
Other Direct Cost
Survey Monuments
CD-ROM
Courthouse Documents
InkJet Plots, Paper
Shipping
Regular Postage
Travel (Per diem)
Travel (Mileage)
$121,724,30 $120,809,27 ($915.03)
$184,181.04 $183,231.42 ($949,62)
$30,591,03 $30,404,07 ($186,96)
$336,496,37 $334.444,76 ($2,051.61 )
$330.00 $330,00 $0.00
$60,00 $60,00 $0.00
$195,00 $195.00 $0,00
$240.00 $240,00 $0.00
$250.00 $250,00 $0.00
$44,20 $0.00 ($44.20)
$33,450.00 $37,910.00 $4,460.00
$11,169.00 $10,347,75 ($821.25)
$45,738.20 $49,332.75 $3,594,55
($0,50) $0,00 $0.50
$382,234.07 $383,777.51 $1,543,44
iT'otal ODC's
Rounding error
Subtotal (Street Smarts)
11III>;7 ,-
$204,721,00 $192,405,00
~-, ",0, t ',' 'I'
($12,316,00)
Rounding error
OTAl PROPOSAL
($2,07) $0,00 $2,07
.. $1,523;292,00,.. $1,443;293,51'; ,.,,, . .:".',($79,998.49)
ACCOUNTING SYSTEM
<)~-..c"'~J>(
Auditor \.
Adequate
Adequate
-
Adequate
RE Property Sciences
\)u~::> <~ 8 /~~
Audit Supervisor
Idit Files 2002083, 2002084
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GEORGIA DEPARTIVIENT OF TRANSPORTATION
AUDITOR'S NOTES TO STATEMENT OF FINDINGS AND RECOMMENDATIONS
US INFRASTRUCTURE, INC.
NOTE 1
USInfrastructure, Inc. proposed cost for Fixed Fee was overstated due to a mathematical error
basing the fixed fee on the entire cost proposal rather than Direct Labor and Overhead resulting in an
Unfavorable Fixed Fee Variance of$72,283.00. Please see the table below for the calculation of the
Unfavorable Fixed Fee Variance.
Description Labor + Overhead Fixed Fee Rate Fixed Fee
Supported $661,981.00 10.0% $66,198.00
Proposed $661,981.00 10.0% $138,481.00
Unfavorable Variance ($72,283.00)
NOTE 2
US Infrastructure, Inc. proposed to direct bill expenses for Reproduction of$30,115.00. A
detailed cost breakdown ofthese charges provided by US Infrastructure, Inc. totals $60,630.00. We
note this information to Contract lvIanagement for informational purposes. This resulted in a
Favorable Variance of $30,515.00.
I NOTE 3 ,
USInfrastructure, Inc. proposed to direct bill expenses for Supplies of $26,000.00, and
I Telephone of$1,365.00.' It is their standard practice to expense these costs through overhead.
Direct costs are those costs that can be identified specifically with a single project. Therefore, we
question these expenses as a direct cost. These expenses are shown as an Unfavorable Other
IDirect Cost V.ariance of $27,365.00. .;:'
LOTE4
. USInfrastructure, Inc. proposed per diem travel rates of $85.00. However, the
Inathematical calculation used to determine the number of days multiplied by the rate was
II!naccurate. This resulted in an unfavorable variance of $95.00. Please see the table below for the
nfavorable Per Diem Travel Variance,
Per Diem Travel
31
31
Rate
$85.00
$85.00
Amount
$2,635.00
$2,730,00
($95.00)
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I NOTE 5
Street Smarts proposed direct labor cost of$121,724.30 was overstated by $915.03 due to
I variances noted between the proposed and supported labor rates. See the table below for the net
Unfavorable Direct Labor Variance of $915.03.
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Descri tion
Princi allProj ect Mgr.
I Reg. Land Surveyor
CAD S ecialists
Survey Technician
Survey Party Chief
Instrumentman
Pro' ect Administrator
Unfavorable Variance
X Hours
66
538
216
708
2,245
2,245
12
= Variance
I NOTE 6
Street Smarts proposed cost for Overhead was overstated due to Street Smarts using an
I overstated Direct Labor Base in conjunction with an understated proposed overhead rate. We have
determined the verified costs of overhead based on an audited 2000 Overhead Schedule Rate of
151. 67%. Please see the table below for the calculation of the Unfavorable Overhead Variance.
Descri tion
orted
ro osed
Unfavorable Variance
Labor Base
$120,809.27
$121,724.30
Overhead Rate
151.67%
151.31%
Overhead Amount
$183,231.42
$184,181.04
$949.62)
I
NOTE 7
. Street Smarts proposed cost for Fixed Fee was overstated due to an overstated Labor and
aJverhead Amount. Please see the table below for the calculation of the Unfavorable Fixed Fee
Variance.
tion
Labor + Overhead
$304,040.69
'$305,905.34
Fixed Fee Rate
lO.O%
10.0%
Fixed Fee
$30,404,07
$30,591.03
$186.96)
I
NOTE 8
I . Street Smarts has proposed di~ect billing :os~s for reproducti~n charges of. $300,00 us~ng
naudlted rates. We are not supportIng or questlOrnng the amounts In the cost proposal pendIng
verification and approval of audited rates. All in-house cost charged to contracts using rates must be
ludited and the audit report must explain the procedure used to remove ,the expenses from the
~tatement of Indirect Cost and Rate Calculation. Amounts were added only to maintain consistency
if total project cost
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NOTE 9
Street Smarts proposed to direct bill expenses for Regular Postage $44.20. It is standard
practice to expense these costs through overhead. Direct costs are those costs that can be identified
specifically with a single project. Therefore, this expense is shown as an Unfavorable Other
Direct Cost Variance of $44.20.
NOTE 10
Street Smarts proposed per diem travel rates of $150.00 per two people. 'Ihe verified
CONUS rate is $85.00 per day or $170.00 per two people. This resulted in a favorable variance of
$4,460.00. Please see the table below for the Favorable Per Diem Travel Variance.
Description Per Diem Travel Rate Amount
Supported 223 $170.00/2 $37,910.00
Proposed, 223 $150.00/2 $33,450.00
Favorable Variance $4,460.00
NOTE 11
Street Smarts proposed Travel (Mileage) at a rate of $0.34 per mile. The Internal Control
Questionnaire documents support a rate of$0.315 per mile. This resulted in an overstated travel cost
yielding an Unfavorable Travel Variance of$821.25. See the table below for the calculation of the
Unfavorable Travel Variance.
Travel (Mileaae)
32,850
32,850
Rate
$0.315
$0.340
Amount
$10,347.75
$11,169.00
$821.25)
I NOTE 12
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--~ - _,' __' - --~___:___ *--",_.-:\ l____, _ __ __~ __~--,-. -I -~.__.J
I NOTE 13
QORE Property Sciences proposed Fixed Fee was based on Direct Labor, Overhead, and Other
I Direct Cost. Fixed Fee is to be based on Direct Labor and Overhead. This resulted in an Unfavorable
Fixed Fee Variance of $12,316.00.
I QOREProperty Sciences proposed to direct bill cost for Drilling, Laboratory, Dozer Rental, Erosion
Control, Limited Site Restoration, and Traffic Control. All in-house cost charged to contracts using rates
must be audited and the audit report must explain the procedure used to remove the expenses from the
,vlSta~ement of Indirect Cost and Rate Calculation, Amounts \vere added only to maintain consistency for total
pro] ect cost.
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INTERDEPARTMENT MEMORANDUM
ALABAMA DEPARTMENT OF TRANSPORTATION
1409 COLISEUM BOULEVARD MONTGOMEIW. ALABAMA 36130-3060
July 3, 200 I
To:
Don T. Atkle
Cbief~ Design Bureau
Attn:
Gary Moore
Roy Keen ~~
External Auditor /
, From:
Approved:
Lamar McDavid Z
Director of Finance
1_
~ke!/~
-/
Subject:
Audit Repon AOOCOH-34
Overhead Audit ofUSInfrastructure, Inc.
Fiscal Year Ended December 3l, 2000
We have audited,the Statement of Indirect Cost of US Infrastructure, Inc. (the Company)
fur'the year ended December 31, 2000. This statement ~ the responsibility of the
Company's management. Our responsibility is to express an opinion on this statemem
based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and the
fInancial audit standards contained in the Govermnent Auditing Standards issued by the
Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the statement is free of
material misStatement. An audit includes examining, on a test basis, evidence supporting
the amountS and disclosures in the Statement ofIndirecr Cost. A.n audit also includes
assessing the accounting principles used and significant estimates made by management,
as well as evaluating the overall statement presentation. We believe that our audit
provides a reasonable basis for our opinion. cl ;!)~l
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USInfrastructUIe~ Inc.
Overhead Report AOOCOH-34
Page 2 '
The accompa.nying statemenT was prepared on a basis of accounting practices prescribed
in Pan 31 of the Federal Acquisition Regulations and certain other federal and state
regulations as discussed in Note 2, and is not intended to be a presentation in conformity
with generally accepted accounting principles.
In our opinion, the SUlte:ment ofIndirect Cost for the year ended December. 31, 2000,
presentS fairly, in all material respects, the direct labor,: fringe benefits and general
overhead of the Company for the year ended December 31, 2000 on the basis of
accounting described in Note 2.
In accordance with the GO'"'e!Mlent Auditing StandardS we have issued a report dated
July 3, 2001-on our consideration of the Company's internal controls and its compliance
with laws and regulations.
Thill report is intended solely fur the use and information ofUSIn:frastructure, Inc.
and Government Agencies or other customers related to contracts employing the cost
principles of the F edera1 Acqui:lition Regulations and should not be used for any other
purpose.
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DESCRIPTION
Direct Labor
~--"
~"-
FRINGE BENEFITS:
.........
Vaca1jon, H~!fdey & Sick Leave
PrJyroll Taxes
Workmen Compensation
EmPIOV~ Incentive Ex~nse
401k ~nse
~8lth & Life Insurance
Key Man Imiurance
Totsl Fringe Benefits
GENERAL & ADMINISTRATION
Indlrect- Labor' ...
Adm Inisiration services
Misceila~u~E'evroll Expen'Se
Engineming Publications
Education & Seminars
profe9Slcnal Dues & Subscriot
Employee Relations/Morale
Office Supplies
Rent-Office
T elepnoM ,_..___
Postaa8IFederaJ E.(D
MaintBnar.ce &. R;;Pairs
Printing &: Reproduction
Other OfficsExPense
Field Equioment Rental
Office Furniture & Equfcment
Software Expense
Computer Supplies & 8:luipment
J.!:-B'Jel, Mileage and Per Diem
A utc? E.:l:pense
~,?Un1ing/AudltfTaxes
Senti c:es Charges
GeneraJlProfe~ionalliability
Field Supplies
Other Insurance
Depreciation ~ense
Taxes ~ Li~ses
Client Relations & Bus. Development
Recruiting
Temporal)l Housing
Health & SafetY
Meeting ~
Contributions
Mlscell;:meo!.Js Expense
Legaf Exoense
iT.s;rJ~:-ary ~NiC8S
hn~~t ~ensa
~Gen~rru & Administrative ....
, .,
fTOtaI Hmae benefits &. G&A
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, USlNFAASTRUCTURE, INC.:
STATEMENT OF INDIRECT COST
,"0' y~, E~1I00
~CPA==t=J .,~ 'AUDIT.ED !
hEPcmT I : EXCEPTlONS I OVERHEAD
$4~~,~7.69S,OO; $0,00 _$4,697,898,00 r
...-
%TO
..,..,--
TOTAL
- $455.703.00. .!.Cl. .($185.,35.0911 $2 70,568. 00 5.77%
$484;611,00 ~ $11 ,,~~7.00 $4~.498,00 10.57%
$8,858,00 $0,00 $8.858.00 I Q.19%
$223,784,00 ' ,So.oo.. $223.784~ ~.76~
~112,758.00 . SO.OO $11Z,75B~~
S203,506.00 ._ $0,00 $203,SOt5.~O I 4.33%
$454.00 3 ($454,00 $0.00 0.00%
$1,489,674.00 _.. (~173,702.00) $1,315.972.00 28,02%
$1,222,787.00
$108,009,00
($8,902.00
$3,706.00 ,,'
$21.721.00
$5,S4g.oo
$22, B04, 00 4-
$75,470,00
$431,345.00 ,
$102,307.00
$15,924~?9.
$23,436.00
$70.657.00 ,
$5,037.00
$1,683.00
$21,719.00
$90,124.00
$24,67-4,00
S190.631,OQ 4,5
$33.960,00
$48,1DB.00 6
$454,00
$23,394,00
$40,550,00
$3,172,00
$;14,330,00_
$27,676,00
$105.790.00 4
S16,14-4,oo
$31,884.00
$10,223,00
$21,970,00 4
,,,. $11':851.00 I 7
I $4,751.00 I
'E$11.314,QO' 6
__$53,857.00 I I
T -' $555.oo! 8 I
I $3,093.384,00 I
I I
T 504.583,038,00 I
so. 00
$0.00
$0,00
$0.00
$0.00
$0,00
($7,132.00' I
$0,00
{$27.000.00)
$0,00
SO.OO
$0,00
$0.00
SO.OO
$0,00
$0.00
$0.00
$0.00
,. :;-$56,880..00
$Q.OO
($600,00)
$0.00
$0.00
$0.00
$O,(}O
$0,00
$0,00
,(S28,572.00) "
$0.00
SO.OO
$0.00
..',. (.$19.355,'00):
- ($11,651.00)_/
$0_00 I
($5,814.00)
SO.OO
(~5,OO) i
(S157,659.00)
. (S'.>J 1,36 i ,00)
~~~ ,
','''.-
$1.222,787.00 26,03%
$108,600,00 2,31%
-(36,902.00)1 -0.15%
$3,706.00 Q.08%
..w;21,721.oo 0,46%
$5,549.00 0,12%
$15,672.00 0.33%
$75,470.00 1,61%
$404,345,00 8,61%
S102,307.oo 2.16~
S15.924.00 O.34~
S23,436.~_ ..' 0.50%
$70,657.00 1.50%
$5,037,00 0.11%
$1,883.00 0,04%
$21,719.00 0,46%
$90,124.00 1.92%
$2-4,674.00 0.53%
S133,7,~,!,.OO 2,85%
$33.960.00 0.72%
$47,508,00 1,01 %
$454,00 0,01%
523,394,00 0.50%
$40,550.00 0,66%
$3.172,00 0,07%
,. $214,3.30.00 , - 4.56~
$27.676,00 0.59%
$77,218.00 1.84%
$18.144.00 0.39%
$31,884.00 0.68%
$10,223,00 0.22%
"S2,?,~5,OO 0,06%
$0.00 I o.~
~!.~~
$5,500,00 I 0,12%
~"3 5-57 00 I 1,15%
V'>J, .~_
$0.00 I 0.00%
$2.935.705.00 I 62.49%
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$4",251.677,00 i 90.51%
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USlnfrastructure, Ine.
FAR References and Other Adjustments
(1) 31.201-3
Cost ofVacarion Pay is determined at the time vacation is takeIL Accruals for
Vacation due but not taken are unallowable
(2) 31.201-2
Payroll Taxes are allowable as per account analysis
(3) 3t.205-19
Key man Insurance is unallowable
(4) 31.205-14
Cost of Entertainment is unallowable
(5) 31.205-46
Costs in excess of those allowed by the Federal Travel Regulations are
unallowable
(6) 31.205-27
Costs of organization or reorganization are unallowable
(7) 31.205-8
Contributions are unallowable
(8) 3 t .205-20
Interest Expense is unallowable
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USlnfrastructure, Inc.
Notes to Income Statement
For the Year Ended December 31, 2000
15 The Company
US Infrastructure is a professional design:and engineering firm providing
consultation in the area of planning, e:ngii1eering and design. The
Company' 5 primary expertise is in planning and designing projects related
to water and waste water, tranSpOrtation, water resources, environmental
and public works engineering
The Company wag organized as an Alabama S Corporation on April 11 ,
1994. Its clients include private sector bUsinesses, public utilities,
architect-engineers/contractors, and all levels of goveIJ1:!I1eD1. Revenues
are derived from billings for services, eq~ipment and reimbursable
expenses. The Company hasi approxi,mately 95% governmemaJ and 5%
commercial contracts with offices located in Alabama, Tennessee,
Georgia. Oklahoma, and New Jersey. Revenues are ~ognized on these
contracts as costs are incurred.
2) Basis 'of Accounting and Description of AccoUnting SYStems
'The Company's policy is to prepare its overhead schedules on the basis of
accounting ~tices prescribed by Generally Accepted Accounting
Principles.
The Company maintains a job-order cost accounting system for recording
and accumulating of costs incurred under its contracts. Each project is
assigned ajob number so that costs may:be segregated and accunmlated in
the Company's job-order cost accounting system
The Company's method of estimating costs for pricing purposes during
the proposal process is consistent with the accumulation and reporting of
costs under its job-order cost accounting: system
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USlnfrastrucrure, Inc
Disclosure Note
Page 2
3) Field Office
The Company does Dot compute a Field Office Rate.
4) CADD Machine Costs
The Company recovers it,,' CADD Machine Cost through Overhead.
5) Facilities Capital Cost of Money
_ The COD.JPany does not calculate a facilities capital cost of money rate.
6) AJl9.~f Expenses
The Company consistemly bills its' clierits for direct cost which includes
sub comractors. ttave~ and outside printing,
7) Summary
The audited Statemem ofIndirect Cost for the year ended December 31,
2000 is as fullows:
Fringe Benefits
General & Adminisuanon
Combined Rate
28.02%
62.49010
90.51%
8) Auditor Comact
Roy Keen, External Auditor
Alabama. Deparimem ofTransportarion
3701 Atlanta Highway
Montgomery, Alabama 36109
Telephone: (334) 395-4102
Fax: (334) 395-4109 E-mail: keenr@doutate.aLus
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INT'ER'DEP ARTMENTM,EMORANOUM
. ALA8AMA DEPARTMENT O!F TRANSPORTATION
1409 COLISeUM BOULEVARD MONT130MEAY, At.A8AMA 36130.3060
July 3, 2001
To: Don T. Arkle
-, ... Chief, Design Bureau
Ann: Gary Moore
From; Roy Keen 7~ A-
External Auditor I
Approved: Lamar McDavid ~ ,1- ~~t:9P' -/
Director of Transportation Finance '
Subject:
Independent Auditor's Report on Complimice and Internal Comrols
Overhead Audit Report'# ADl COH-34
USlofrasttUCNre, Inc. '
For the Fiscal Year Ended December 31, 2000
We have audited the Schedule ofIndirect costs ofUSIn:fra:stxucture, Inc. (the Company) as of
December 31, 2000, and have issued our report thereon dated July 3,2001. We conducted our
audit ~ accordance with generally accepted auditing standards ,and the financial audit standards
contained in the Government Auditiruz Standards issued by the Comptroller General of the United
States.
~ompliance
As part of obtaining reasonable assurance about whether the Company's schedule is :free of
material misstatement, we perfurmed tests of its compHanCewith certain provisions of laws,
regulations, and cont:ract, including the provisions of the applicable sections of Pan 31 of the
Federal Acquisition Regulations, DODcompliance with which could have a direct and material
effect on the determin:- :ion of the sched1.l1e amounts. However, providing an opinion on
compliance was not an objective of our audit and, accordingly, we do no express such an opinion.
The results of our test disclosed no instances ofnoncornpliance that are required to be reported
under Government Auditing Standards.
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, USlnfrastructure, Inc.
Independent Auditor's Report on Compliance and Iniemal Controls
for Fiscal Year Ended December 3 1, 2000
P?ge 2 of2
InteOlaJ Control Over Financial R-eportine
In planning and perfon.ning our audit, we considered the Company's internal control over
financial reporting in order to determine our audit procedures tor the purpose of expressing our
opinion on the :finaricial statements and not to provide assurance on the internal control over
financial reporting. We did not evaluate the effectiveness o{the Company's irttet:naI control
strUCture, policies and procedures as we relied upon the Company's CPA report ~ concluded
that the audit could be more effectively performed by testinguansactions related to SubpartS 30
and 31 of the Federal Acquisition Regulations. The scope of oUt" audit was limited to making
audit adjustITIent we determined necessary in the circumstanCes to bring the Company's Schedule
ofIndirect Cost i!l compliance with Subparts 30 and 31 of the Federal Acquisition Regulations.
This report is intended solely fur the use and infurmation of the Consultant and GovemmeIIl:
Agencies or other customers related to contraCts employing :the cost principles of the Federal
Acquisition Regulation and should no t be used for any other purpose.
pc: ' file
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APPENDIX E
AUGUST A UTILITIES WATER AND SEWER FACILITIES PROPOSAL
If a Request for Proposal issued by Augusta, Georgia Public Works and Engineering (APW&E)
included planning and/or design related to facilities owned or operated by the (AU), the
Consultant shall include in the proposal submitted to PW &E a separate section for the consultant
services required for this work.
The scope of work defined by the PW &E for roadway work shall be reviewed by the
Consultant's water/sewer personnel prior to preparing the proposal for AU consultant services.
The format of this section of the proposal shall be in the same format required for the roadway
work as shown in Appendix D.
The breakdown of tasks shall include a Water/Sewer Miscellaneous Services phase for site-
specific and non-typical unforeseen work. An allowance amount for this phase will be
established by the City for each project.
Format
Since the roadway plans are to used as a base for the water and sewer plans, the PW &E format in
Chapter 1 of the Augusta. Public Works & Engineering Plan Preparation Guidelines will apply to
these plans and is to be used as Base Maps.
The roadway typical sections shall indicate the location of new water lines and these new water
lines shall be shown on the plans. Relocated sanitary sewer and new trunk lines shall be shown
on plan view.
Before the profiles are finalized, coordination with the storm drainage and other relocated utility
plans is required.
Submittal Requirements and List of Drawines
30%
Yes
90%
Yes
60%
Yes
No
No
Yes
Yes
Yes
No
No
No
,Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
rofiles
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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Detailed Estimate
The detailed estimate shall be based on the TOTALS shown on the Summary of Quantities
Sheet. Questions relating to the use of Pay Items shall be brought to the attention to the AU
project engineer or liaison engineer. If a given item does not have a pay item, one will be
assigned by the AD.
Summary of Ouantities
The summary of quantities sheet shall be used to show the location, size, type, and length of all
items to be used in the construction of the project. It shall be the responsibility of the Consultant
to include all pay items corresponding to the 'design presented on the plans and any other items
necessary for the completion of the project. The quantities shown shall be the actual quantities
called for on the plans without any increase other than rounding.
A separate quantity will be added to some items to used "as directed" by the AU project
Engineer. Pay Items or quantities designated as " as directed by the Engineer" shall be
recommended by the Consultant to the AU. The recommendations should' be based on
anticipated construction problems due to unresolved conflicts or lack of accurate existing
database.
Appurtenances shall be located by approximate road stationing with left or right designation.
Offset distances are not-necessary. Length of pipe at various depths are to stationed by scaling
off the water or sewer profiles. Other items can be located on a station to station format. The
AU will supply the blank base sheet in mylar or digital format.
Water and Sewer Plans
The roadway plans are to be used as a base for these drawings. Existing and proposed roadway
features, existing and required right-of-way, permanent and temporary easements, parcel data,
sewer/septic data and all storm drainage pipes, culverts, and structures are to be shown. Traffic
signal mast arm foundations are to be shown. Roadway curve data and bearings, staking data,
drainage notes, driveway stationing, and erosion control features shall not be shown. Additional
permanent easements not combined with the roadway easements, shall be shown with station
offsets or widths sufficient to compute and acquire the easements. See Appendix "A" for
additional plan requirements. '
Profiles
Water line profiles can be shown on the roadway centerline profile grade provided the water
line generally follows a parallel alignment with the roadway. However, the difference in cover
between the roadway centerline and the ground line over the water line shall be considered in the
profile design. The existing ground line over the water line shall be shown. Dual water lines
(ie., 8" diameter on the south side and a 12" on the north side of the roadway) shall be shown on
separate profile drawings due to superelevation of the roadway and differing utility conflicts
from one side of the roadway to the other. Information to be shown shall include but not be
limited to: p'ipe size, class and material, location and degree of bends (horizontal and vertical),
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& Engineering Department
Engineering Consultant Services Agreement
July 2002
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location and length of casings, size and wall thickness of casings, jack and bore locations, line
valves, connection to existing lines, and other data needed to construct and acquire easements for
the facility.
Sanitary Sewer line profiles may be shown on the same sheet as the water line profiles if the
information can be clearly presented. Information to be shown will include but not be limited to:
manholes, pipe size and material, pipe grade, inverts in/out, manhole top elevations and type
(bolt down), road stationing, line label, stream and bridge crossing material and stationing, and
other special data needed to construct and acquire easements for the facility.
All existing and proposed storm drainage, gas, petroleum pipeline, and other major utility
crossings, shall be shown on the water and sewer profiles. -
Roadway Crossin!! Profiles
All existing or proposed water lines, 6" diameter or greater, crossing a roadway shall be profiled
at the same scale as the roadway profile drawing. All existing and .proposed storm drainage,
sanitary sewer, gas, petroleum pipeline, and other major utility lines shall be shown.
All existing or proposed sanitary sewer lines crossing a roadway shall be shown at 1 "=20 ft.
Horizontal and 1"= 1 0 ft. vertical scales. Manholes, bore and receiving pits, limits of jack and
bore, casing size and length, pipe size and length, existing and proposed storm drainage, water
lines, gas petroleum pipeline, and other major utilities shall be shown. Existing and proposed
ground lines shall be shown and labeled.
Sta!!e Construction Plans '
For road widening and reconstruction projects, stage construction plans sheets may be required.
New location projects and minor widening projects will only require a written sequence of
construction which will be included as a Special Provision in the contract documents. In any
case, the water/sewer stage construction shall be based on the roadway maintenance' of traffic
plans whether in a written or graphical format.
Ifplan sheets are required, the drawings can be "not to scale" or reduced to any scale plan views.
If stage construction or maintenance of traffic cross sections are provided for the roadway
portion of the project, the AU construction staging plans must consider these and, if necessary,
the water/sewer lines be shown on these plans. If stage construction or maintenance of traffic
cross sections are not provided for the roadway portion of the project, the AU construction
staging plans shall consider the existing and final roadway cross sections. All existing and
proposed water and sewer lines within the limits of road construction shall be shown on the
roadway cross sections as part of database preparation.
Detail Sheets
The standard details included in the' Augusta Utilities Water and Sewer Specifications. latest
edition, shall be included on the detail sheets. Other special details needed to identify the
method, material and dimensions for items not covered in the standard details are to be included
on these sheets.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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APPENDIX F
PRELIMINARY LAYOUT CRlTERlA FOR BRIDGES
1. The Consultant shall gather from the City all available details and information pertinent
to the preparation of the Preliminary Layout. The City will have the final decision as to
what data and information is pertinent.
2. The Consultant shall prepare the Preliminary Layouts taking into account the criteria
outlined hereinafter.
The Consultant shall submit for review and approval by the City the Preliminary Layouts
and the following minimum computations.
A. Calculations to determine each span length. Distances used shall be defined as
roadway, shoulder, barrier, channel width, 2: I slope, berm, etc.
B. Calculations for minimum vertical clearance at all critical points.
C. Calculations and cost comparisons to determine most economical beam type and
spacing as well as considering pile or concrete intermediate bents.
D. Preliminary beam design calculations for final beam type and spacing selected.
E. Economic analysis of vertical end abutments vs. 2:1 end slopes.
F. Computations for bridge construction cost including bridge or structure removal,
if any.
3. Any preliminary superstructure design shall be in accordance with the American
Association of State Highway and Transportation Specifications for Highway Bridges
dated 1992. Structures involving curved steel members shall also be investigated using
the AASHTO Guide Specifications for Horizontally Curved Bridges.
4. All PreliIilinary Layout computations shall be neatly recorded on 8-1/2" by II"
computations sheets, fully titled, numbered, dated, signed by the designer and checker,
and indexed. Preliminary layout drawings may be pencil or ink on mylar having outside
. dimensions of 24" by 36" with a 1-1/2~' margin on the left and 1 /2 " margin elsewhere.
5. The Consultant shall prepare Preliminary Layouts for the bridge. The layouts shall be
prepared utilizing the best and most economical superstructure and substructure.
6. The Consultant shall outline on each Preliminary Layout the construction scheme for the
structure. The outline shall address the location of any temporary bents, traffic handling
requirements, deck screeding operations" location of longitudinal and transverse
construction joints in the deck, and any other construction operations which must be
accounted for in the design of the structure.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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7. The Consultant shall consider the use of abutments at the ends of the bridges and shall
make an economic analysis as to the cost effectiveness of their use. If economically
justified, the abutments shall be indicated on the preliminary layouts.
8. The Consultant shall obtaiIi the most economical cross section for the bridge. A typical
section shall be prepared which shall indicate the following information.
A. For Steel I-shapes and Prestressed AASHTO girders:
a) Center to center spacing of girders.
b) Distance from outside edge of slab to center of exterior girder. This
distance (overhang) shall be limited to a maximum of 4' -7-112"
c) Deck thickness between girders and thiclrness at centerline of girder from
top surface of deck to top of top flange.
d) Thiclrness of top and bottom flange and depth of web for steel girders and
the type of prestressed girder used for determining vertical clearances.
e) Distance from gutterline to gutterline and from outside edge of slab to
outside edge of slab.
f) The slope of the deck and the location of any longitudinal construction
points.
B. For Steel and Concrete boxes:
a) Box spacing as measured along the bottom of the deck.
b) Width of the bottom of the box.
c) Depth of section used for computing the vertical clearance. Thiclrness of
the deck between webs and the top and bottom flanges of steel boxes shall
be indicated as well as the thiclrness of deck at the center of the steel box
web.
d) Distance from gutterline to gutterline and from outside edge of slab to
outside edge of slab.
e) The slope of the deck and the location of any longitudinal construction
points.
f) The overhang dimension shall be shown. (The maximum overhang shall
be limited to a maximum of 4"-7-1/2" for steel boxes and 9' -6" for
concrete boxes.)
g) The proposed location oflongitudinal prestressing ducts shall be indicated.
9. Steel boxes shall be proportioned following the AASHTO Guide Specifications for
Horizontally Curved Highway Bridges. For the bridges where the use of two steel boxes
may be proposed, the section will be considered fracture critical and this requirement
shall be taken into account when determining the economics of the section.
10. In addition to the requirements above, the preliminary layouts shall indicate the
following:
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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A. A plan view of the proposed structure, indicating beginning and end bridge
stations, skew angles, joint locations, station and skew of roadways/railways
crossing under the structure, width of roadways beneath the structure, taper
control station, offset and rate, location of point of minimum vertical clearance,
and location and magnitude of the horizontal clearances from edge of travelway
beneath the structure to the face of intermediate bents and abutments.
B. An elevation view of the proposed structure indicating the span length, location of
fixed and expansion joints, profile of roadways/railways beneath structures,
vertical clearance from bottom of structure to roadway/rail beneath, proposed bent
locations, and existing ground profile. .
c. ' All horizontal and vertical curve data for the bridge and the roadway/rail beneath
the bridge.
D. The location and elevation of the nearest bench mark.
E. A brief description of the proposed structure indicating span lengths, curved units,
type of end bents, and number of intermediate bents.
F. Any drawings and/or narrative description of the construction scheme to indicate
how the bridge is to be built, including traffic handling sketches.
11. The minimum vertical. clearance from bottom of superstructure to roadway beneath shall
be 17' ..6" for concrete boxes and 16'-6" for other types of construction. Minimum
vertical clearance from bottom of structure to railroad beneath shall be 23' :'O~'. All
horizontal and vertical clearances and beginning and end bridge stations shall be
mathematically computed and checked.
11. The Consultant shall prepare a construction cost estimate.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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APPENDIX G
ADDITIONAL DESIGN CRITERIA FOR BRIDGES
A. MlSCELLANEOUS
1. Column ties shall be arranged in such a manner as to accommodate at least a 6
inch tremie so that proper concrete placement will be facilitated.
2. Do not detail construction joints in columns less than 30 feet In height.
Construction joints in abutments shall be clearly indicated.
3. When protective platforms are required for construction over roadways open to
traffic, place the following note on the bridge plans:
"Protective platforms will be required at this site. See Supplemental
Specifications. The Contractor shall maintained a minimum vertical clearance of
feet.
4. All construction plans and documents designed, detailed, and furnished by
consulting firms for City use shall bear a valid Professional Engineer stamp. All
plans submitted to the City for review shall have been checked by the Consultant
prior to submission.
5. Every reasonable effort should be made by the designer to arrive at the most,
economical structure. The Consultant shall also consider construction problems
and difficulties. The Consultant shall meet and discuss economic considerations
and construction staging and requirements with the City prior to final design.
6. The minimum vertical clearance over the roadway shall be 16'-6" and over the
railroad shall be 23' -O"~ '
7. The maximum batter piling shall be 4 horizontally on 12 vertically.
8. Construction plans prepared by the Consultant shall contain all dimensions, notes,
and details necessary for a contractor to prepare a bid and construct the structure.
Construction plans for the bridge shall contain the following minimum sheets:
a. Plan and Elevation- sheets
b. Deck plans
c. Deck cross-section and detail sheets
d. Bearing assembly sheets
e. Beam or box elevation and section sheets
f. Miscellaneous beam sheets
g. End bent sheets
h. Intermediate bent sheets
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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1. Bar bending detail sheets
J. Shoring and stage construction sheets and Construction sequencing sheet,
if required
Additional sheets may be necessary to show the details required for construction
and shall be provided by the Consultant at no additional cost ,when deemed
necessary by the City.
The deck cross-section sheets shall contain one full width section across the structure
which shall indicate, at least, all the horizontal dimensions necessary to construct the
bridge. If the structure is to be stage constructed of if an existing bndge is involved with
the new structure, there shall be sufficient deck cross-sections prepared to indicate the
staging, location of the existing structure, and location of any temporary barriers on the
structure. Deck cross-sections shall be any temporary barriers on the structure. Deck
cross-sections shall be prepared indicating the deck, barrier, sidewalk and parapet
reinforcing for as many locations as are necessary to show all the deck reinforcing. Deck
cross-sections shall also be drawn indicating edge beams, backwalls, diaphragms or
cross-frames, end frames, and end walls. Cross-sections shall be cut radially across the
structure.
The Consultant shall provide any details necessary for the deck drainage system and for
any expansion joints needed. The Consultant shall meet with the City and discuss how
the deck drainage system will be detailed prior to the beginning of detailing. Every effort
shall be made to hide the drainage pipes from view.
The deck plan shall contain all longitudinal and transverse dimensions necessary to
construct the bridge as well as indicate reinforcing bar numbers and sizes, edge beam
width, expansion joint widths, backwall or end wall locations, location of construction
and expansion joints, and any other items that are necessary to construct the structure.
All details shown in the plans shall be dear. The Consultant shall meet with the City and
discuss how the plans will be prepared prior to beginning drafting on the project. The
City will have the final say as to how a project is to be drawn and will have the right to
require additional drawings at no increase in contract cost.
9. The maximum design strength of any cast-in-place concrete shall be 4500 psi.
10. All highway bridges shall have decks grooved in accordance with Section 500 of
the Standard Specifications.
11. For highway bridges, edge beams are to be designed and detailed using a depth
below the beam flange of at least 18 inches. Slab transverse and longitudinal
reinforcing steel is to be brought to the edge of the slab and the top mat of edge
beam bars shall be below the bottom of the top mat of deck reinforcing steel. Do
not use truss-shaped bars in the edge beam. Extend stirrups from edge beam into
slab
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& Engineering Department
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Engineering Consultant Services Agreement
July 2002
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12. For highway bridges, bridge deck protective surface treatment as per section
500.13C of the Standard Specifications will be required. Top of deck reinforcing
steel in all highway bridge decks shall have 2-3/4" of cover.
13. All bridge deck slabs, except for single or two cell concrete boxes, shall be
designed using the Georgia Department of Transportation computer slab design
tables. Single or two cell concrete boxes shall be designed considering influence
surfaces and treating the box as an elastic frame.
14. The handling of traffic and sequencing of construction must be submitted to the
City for approval. The Consultant shall consider the traffic conditions when
developing the construction plans and shall indicate by sketches on the plans and
by notes the step by step procedure for constructing the structures. This shall
include both the detour elements and the permanent bridge. Some of the items to
be considered and which shall be addressed are as follows:
a. Location of any temporary bents and location and SIZe of openings
through any falsework that may be required.
b. Method for removing existing structure.
c. Method for erecting new beams while maintaining traffic.
15. The Consultant shall provide for the installation of utilities, overhead signs, and
roadway lighting on the bridges. The installation of the items shall be considered
in staging the construction of the bridges.
16. Provide for a future paving allowance of30 pounds per square foot.
B. STEEL GIRDERS
1. AlI,steel utilized in steel girders shall be ASTM Designation A36, A572, or A588
with Augusta Richmond County Public Warks &Engineering approval.
2. Main load carrying members subject to tension shall be indicated on the plans and
shall meet the Charpy V-Notch test requirements found in the Standard
Specifications.
3. When designing for fatigue, all welds shall be Category C or better as defined by
the AASHTO Specifications.
4. The Electro-slag welding process is not allowed for construction of bridges in
Georgia. The Consultant shall not design this welding process in any structure.
5. F or girder webs six feet or greater in depth, safety handrailing must be provided
Details of the handrailing mustbe included on the plans.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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6. Web stiffeners shall be provided no closer than six inches from web splices. Web
stiffeners must be provided for all field web splices.
7. Gussett plates attaching lateral bracing to the webs of girders shall be bolted to the
girder web. Also a positive support system for the crossing of lateral bracing
diagonals shall be provided to limit deflection of the brace system.
c. STAY IN PLACE FORMS
1. Provide the following non-composite dead loads to account for metal stay-in-
place forms:
a. Main deck reinforcing normal to centerline of bridge - 9.25 pounds/square
foot
b. Main deck reinforcing skewed to centerline of bridge - 16 pounds/square
foot
Do not show on plans any reference for additional weight due to stay in place
forms.
2. The use of intermediate supports between beams for metal stay in place forms is
allowed for concrete box girder bridges. The shop drawings are to be specifically
checked to verify that "the gage of metal proposed is adequate to keep deflections
within acceptable limits. ' .
3. When designing composite prestressed concrete beam bridges with precast deck
panels, neglect one inch of the top slab thickness for all strength calculations. The
one inch thickness shall be included in the dead load calculations.
4. During review of shop detail drawing for prestressed concrete deck panels, the
Consultant shall ask the supplier to send sepia sheets of the panel location plans
and details of all revised bar. reinforcement at the time the supplier sends the final
sets of drawings to the CoUnty for distribution. The County shall revise the
bridge plans to include the spias and make proper distribution to all holders of that
a record will be made of the change in slab design and construction.
5. The Consultant shali investigate the designed deck thickness to determine if
prestressed concrete deck-panels will work without adding thickness to the slab.
If additional slab thickness is required, the Consultant shall make a check of the
beams to determine if the extra dead load (excluding the dead load provided for
the metal forms) will cause any overstress. If the extra dead load adversely
affects the beams, a note. shall be place on the Plan and Elevation sheet
prohibiting the use of prestressed concrete deck panels for the span or entire
structure.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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6. Prestressed concrete deck panels will not be allowed for use with the post-
tensioned box structures. and for structures utilizing structural steel as the
superstructure supporting element.
D. PRESTRESSED CONCRETE BEAMS
I. Use AASHTO type beams
2. When specifying neoprene bearing pads, make every effort to use standard size
pads. Whenever possible, use dowels to hold pads in place rather than expensive
bearing assemblies using sole and bearing plates.
3. Anchorage beds are set for horizontal and vertical strand patterns of two inches
center to center. Detail all straight and draped strands on two inch spacings as per
AASHTO type beam standards.
'4. Detail all blockouts for diaphragm bar nuts and washers as circular using 5-inch
diameter blockout and 4-inch diameter washer. Make sure to locate diaphragm
bars to avoid interference with draped strands.
5. All plans should show a minimum design release strength.
6. Beam on skewed bridges should have only the top flange skewed.
7. Place the following note on plans:
"Shop Drawings shall show the details of lifting devices embedded in beam
ends."
Check shop drawings to verify that lifting devices extend to near the bottoms of
beams so that the weight of the beam will not cause tension stresses at the
junction of the web and top flange.
8. To prevent cracking at beam ,ends, provide the minimum amount of reinforcing at
beam ends as required by AASHTO in Article 1.6.15.
9. Detail beam lengths to 1/16" increments and state on plans that lengths are
horizontal dimensions for in place beams and that fabricator shall adjust lengths
for grade and fabrication effects such as shrinkage and elastic shortening.
10. Make sure deck coping accounts for deflections due to the effects of creep and
loss of prestress.
11. Place the following note on the plans:
"The contractor shall submit shop drawing on standard plan size 23" x 36" inch
sheets showing complete details of beams including the following:
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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b.
c.
d.
Augusta Public Works
& Engineering Department
a.
Non-stressed reinforcement,
The method of retaining depressed strands in place.
Calculations for determination of the strand elongation required to
produce the specified pretensioning force, and detensioning schedule, ,and
Calculations for the determination of casting length.
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Engineering Consultant Services Agreement
July 2002
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APPENDIX H
PRELllvIINAR Y LAYOUT CRlTERlA FOR RETAINING WALLS
The Consultant shall prepare prelimimiry layouts for all retaining walls used on the Project. The
layouts shall contain a plan and elevation view and indicate the following information:
A. Beginning and ending wall stations and offsets. The station and offset shall also be given
at every break point along the horizontal alignment of the wall.
B. Elevations on top of wall (parapet or traffic barrier) at the beginning and ending of wall
and at profile break points.
C. The existing and proposed ground elevation shall be shown at the bottom and top of the
wall as well as a footing envelope which shall indicate the highest elevation the footing
for an earth wall can be located. '
D. Limits of right-of-way shall be indicated by station and offset.
E. Horizontal and vertical alignment data, including superelevation data.
F. Location and size of any utilities, drainage pipes, noise barriers, light standards, and
overhead signs shall be indicated on a cross-sectional view of the wall as well as the plan '
VIew.
G. A narrative of any construction staging which may be required to erect the wall.
The Consultant shall meet regularly with the City to discuss the proposed wall structures.
Conceptual sketches indicating the proposed structures shall be presented and discussed before
the preliminary layout is prepared.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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APPENDIX I
RETAINING WALL CONSTRUCTION PLAN AND DESIGN CRlTERIA
1. The Consultant shall prepare construction plans for the walls. The plans shall contain a
Plan and Elevation of the wall indicating the following:
A. Beginning and ending wall stations.
B. Elevations on top of wall (parapet or traffic barrier) at the beginning and ending
of wall and at profile break points.
C. Original ground profile.
D. Proposed ground profile.
E. Limits of right-of-way.
F. Horizontal and vertical alignment data.
G. Superelevation data.
H. Horizontal offsets to face of wall.
1. Location and height of noise walls which may be required near walls (the City
will furnish this information to the Consultant).
. J. Location and type of overhead signs which may be required near walls (the City
will furnish this information to the Consultant).
K. Location and size of any drainage structures which may affect the wall.
L. Location of roadway lighting, which may be near the walls.
M. A narrative of any construction staging which may be required to erect the wall.
N. For "earth-type" walls, the length of mesh shall be indicated.
O. The elevation of the top of the leveling pad shall be indicated. The minimum
cover over the top of the leveling pad shall be 2 feet or that required to give a 1 a-
foot minimum berm as measured from the edge of the leveling pad to the edge of
the earth slope in front of the wall. Every effort shall be made by the Consultant
to provide the most economical wall.
The elevation view shall be drawn to a scale of 1: 1 O.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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2. The plans shall contain a Table of Quantities for each wall. The Table of Quantities shall
list all of the pay items and their quantities that are necessary to bid and construct the
wall.
3. All panels used in the construction of a wall, shall be designated on the elevation view for
the wall. Details of the panels shall be included which shall indicate all dimensions
necessary to fabricate the panels.
4. The Consultant shall review the plans prepared by the wall companies to verify that the
information required in Item 1 above is on their plans. The Consultant shall also prepare
the Summary of Quantities sheet for the retaining walls.
5. The Consultant shall review the soil investigation report furnished by the City for
possible unstable wall conditions. The Consultant shall discuss any questionable sites
. with the City prior to final design and detailing of the wall. The City will make a slope
stability analysis of the questioned wall and will direct the Consultant as to how to
proceed with the design. .
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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APPENDIX J
BID & CONSTRUCTION ASSISTANCE
When the City authorizes the construction of the project or projects, the Consultant, in
conformance with the construction contract documents, shall:
1. Attend pre-bid conference and/or answer questions that the bidders may
have regarding the contract documents, plans, and technical specifications.
Assist ,the City in assembling and issuing minutes of the pre-bid
conference.
2. Review comments of prospective bidders during the bid period and issue
addenda, if necessary.
3. When requested, attend bid openings and assist the City in evaluating bids
and recommend bidder( s) for contract award.
4. Attend with representatives from the City a pre-construction conference to
start coordination with and give initial instructions to Contractor.
5. Consult with and advise the City as to the acceptability of substitute
materials and equipment proposed by the Contractor when substitution is
permitted by the contract documents.
6. Review shop drawings, samples, and other submittals of the Contractor
only for general conformance to the design concept of the project and for
compliance with the information given in the contract documents. Assist
the City in rectifying any design errors and omissions. This may include
the necessary redesign at no extra cost to the City.
Augusta Public Works
& Engineering Department
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Engineering Consultant Services Agreement
July 2002
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APPENDIX K
CONSULTANT PROVIDED DIGITAL MAPPING
Mapping will be prepared utilizing standard stereo photogrammetric compilation methods.
Features to be shown will include all those features visible on the photography which are
generally shown on maps meeting national standards as outlined in the "Reference Guide
Outline" published by the U.S. Department of Transportation.
Project Area Definition
The project consists of one-foot contour along the project limits.
Project Limits
1. Compilation to 250' each side of centerline (includes local side streets).
2. At minor and major collector side streets - compilation to 500' each side of main line and
150' each side of side road centerlines.
3. At arterial side road intersections - compilation to 800' each side of main line and 150'
each side of side road centerlines.
Photography
New aerial photography will be obtained by the. Consultant at a negative scale of 1" = 333 and
will be suitable for the digital mapping phase of this contract.
Photogrammetric Control Surveys
1. Permanent reference monuments will be established in the field in close proximity to the
project corridors. Monuments will be placed in intervisible pairs at approximate 1 mile
intervals. The location of the monuments will be mutually agreed upon by the City and
the Consultant.
2. Horizontal and vertical control values will be assigned to each permanent monument and
will be set-up points in the control network. All monuments will be a set-up point on
control traverses.
3. The horizontal control will be established in conjunction with the Geor~a State Plane
Coordinate Grid Network, NAD83.
4. The vertical control will be based upon National Geodetic Survey - Mean Sea Level
Datum 1929.
5. The monuments set will have an aCcuracy of 1 :20,000 horizontal and vertical accuracy of
0.04' x square root number of miles.
6. The photogrammetric control will be established to facilitate full-model control of the
stereo models via an analytical aerotriangulation procedure. Residuals or past points will
be provided to the City.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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7. An analytical control solution will be performed for each project upon completion and
data reduction of the field survey operations.
8. Computation for all Global Positioning Points used will be provided to the APW &E and
include a control diagram and error ellipses in a graphical format.
9. All horizontal angels will be measured by a theodolite or total station that reads to the
nearest second.
10. All horizontal angles will be measured two positions face I and II or an equivalent
procedure.
II. All vertical angles will be read face I and n.
12. All distances will be read ahead and back.
13. All instruments used in establishing control monuments shall be approved by APW &E
and certified by a baseline traceable to the N.B.S. prior to beginning any work.
14. Vertical and horizontal control needed to control the photographs and not related to the
project control monuments should conform to third order accuracy's. Theodolites or total
stations that read to the nearest 6 seconds will be acceptable for this work.
15. A copy of the field survey data notes and reductions will be provided to the APW &E
office. A hard copy graphic plot of the field control survey points will be provided for
project area. A card showing location sketches of monuments will be provided.
16. A list of monuments in numerical order will be provided. (Card sample attached.)
17. All monuments will meet attached specifications and be stamped as shown.
Photogrammetric Digital File Development
1. Develop a digital terrain model such that generation of one-foot contour accuracy is
provided.
2. The digital files will be used to graphically display and plot the topographic files' at
1 "=50' scale containing two-foot contours.
3. A listing of planimetric detail to be collected from the aerial negatives will be mutually
agreed upon by the City and Consultant before the start of any work.
4. One-foot contours would be a reference level of these files.
5. Within any areas of the stereomodel where full planimetry or topography cannot be
reliably developed due to obscured images, the planimetric and topographic detail will be
displayed as dashed-line images. The obscured area will be surrounded by a unique line
symbol, and the text "Obscured Are~ - verify by field survey prior to use for engineering
design," will be superimposed over the area.
6. A complete set of interim edited paper check plots at final map scale will be provided to
APW &E for review and comment.
7. One set of 3 mil reproducible mylar map sheets will be prepared for each project area.
The overall size of each sheet will be 24" x 36". An information mask and title block will
be designed to the approval of APW &E. The finished map sheets will represent the
planimetry at 1 "=50' scale and will display two-foot contours. The map sheets would be tied to one another via a conventiona,l match line technique.
8. All permanent field control monuments will be displayed upon the final map product/files
via a unique symbol.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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A set of reproducible mylar film photographic enlargements will be prepared to represent each
project area based upon the following criteria:
1. Each sequentially numbered negative will be used to prepare an enlargement image.
2. Each positive photographic image will represent a 4.2" x 5.7" image area of each
negative.
3. Each enlargement will be printed upon 30" x 40" film stock.
4. Each enlargement image will be scaled in one dimension to measureJ;llents extracted from
quad sheets.
5. The scale of each enlargement will be approximately 1 "=50'.
6. The enlargements will be processed onto 4 mil matte surface mylar material.
7. Each enlargement would contain a small title block in the lower right hand corner. The
title block would include the Augusta, Georgia Public Works & Engineering Department
project number, the individual project street name, the number of the enlargement
according to the project sequence and the negative exposure number.
8. An easy to follow index agreeable to the City shall be included and delivered.
The deliverables will consist of the following:
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1. Sterodigitized computer files, 3D format for maps' with 1 foot elevation contours and
planimetric data and control data in separate layers and final mylar map sheets at a 50
foot scale.
2. , Control for mapping (including field books and calculations.)
3. One set ofreproductible mylar film positive photographic enlargements (30" x 40").
4. The mapping consultant will provide written monthly status reports to PW &E.
5. Two sets of contract prints for the project.
Augusta Public Works
& Engineering Department
Engineering Consultant Services Agreement
July 2002
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