HomeMy WebLinkAboutSHIELDSDESIGN LLC • Agreement for Services
Augusta Development Agenda
AGREEMENT FOR SERVICES(PRIVATE
BY AND BETWEEN
The City of Augusta, Georgia
AND
ShieldsDESIGN LLC
Agreement made this ,day of May, in the year two thousand and nine, by and between the City of
Augusta, Georgia, coordinated through the Office of the Administrator, at 530 Greene Street, Suite 801,
Augusta, GA 30901, hereinafter referred to as the "Client "; and shieldsDesign LLC, a Massachusetts
Limited Liability Corporation having a usual place of business at ] Charles Street South, Suite 12D,
Boston, Massachusetts, 02116, hereinafter referred to as the "Consultant."
Witnesseth That:
Whereas, the Client wishes to engage the Consultant to provide professional services in support its
purposes in the realizing of an overall Augusta Development Agenda for Augusta, Georgia, hereafter
known as the "Agenda ";
Whereas the work includes the entire consolidated Augusta/Richmond County area, hereafter known as
the "study area",
Whereas the Client wishes to build on the accomplishments its 2008 Comprehensive Plan, and the
2009 Augusta/North Augusta Urban Area Plan, this work is intended, at minimum, to establish new
directions, policies and projects within the study area, with the assistance and input of public officials
and the general public and to develop an implementation agenda to include recommendations, project
conceptual capital costs, and to lay out a plan for partnership initiatives and expansion of continued
community support;
Whereas, the Client has secured funds for the purposes of the realizing this Augusta Development
Agenda which are adequate to coves the costs associated with the services associated with this
Agreement, as enumerated in Article 6; and
Whereas, the Consultant has agreed to provide professional services in support of the Agenda.
Now Therefore, the parties mutually agree as follows:
Article 1 - The Study Area
The study area incorporates the Augusta/ Richmond County, GA consolidated area, , although
economic and market assessment tasks defined in the scope of services will take account of the regional
competitive context of the study area. It is understood that the physical land area, known as Fort
Gordon, is not included in this Development Agenda, however the work will consider and coordinate
as appropriate with their agenda.
Agreement for Services
Augusta Development Agenda
Article 2 - Scope of Services
2.1 The Consultant, under the direction of the Client and with inputs from other agencies as
coordinated by the Client, shall prepare the Augusta Development Agenda. The Consultant's scope of
services for this work, defining interactions between the Client and the Consultant, is included as part
of this Agreement in Attachment 1.
Article 3 - Schedule
3.1 A general Schedule for the Agenda is presented as part of Attachment 2 to this Agreement,
which defines the timing of each task and product. This general schedule will be used as a basis for a
more detailed schedule with specific dates and deadlines, to be established at the outset of work by
mutual agreement of the Consultant and Client, based on the specifics of calendar commitments and the
availability of participants.
3.2 A fourteen (14) month Work Plan is proposed.
Article 4 - The Client's Responsibilities
4.1 The Client shall organize and maintain an Advisory Oversight Committee (the "Committee ")
to advise on technical work and decisions regarding project direction. The Consultant shall meet with
the Committee on a schedule to be mutually determined with the Client, to be generally consistent
with the project schedule, as presented in Attachment 2.
4.2 The Client will provide the Consultant with all available plans, reports, data, and other
materials germane to the Consultant's scope of work that are in the Client's or respective city's
possession, and will make best efforts to coiled such materials from public and private entities within
the study area.
4.3 The Client shall assist the Consultant in collecting and organizing base mapping (GIS) and
other information relating to the Consultant's scope of work from public agencies, groups, or
individuals in the Study Area. This will include, but not be limited to, digital CAD and GIS data on
the study area that may be in possession of local agencies, as well as Environmental Assessment or
Environmental Impact Statements that have been prepared in connection with projects in the Study
Area. This information will be assembled by the Client into a Supporting Technical Information
Notebook, hard copy and digital, which will be updated as new information is produced.
4.4 The Client will provide the Consultant with a local administrative assistant to assist in local
liaison, communication and presentation. It is understood that the City/County planning and Zoning
Department will work closely with the Consultant throughout the process in the development of
recommendations, potential traffic modeling, as well as GIS -based information and products.
4.5 The Client shall assist the Consultant in local liaison activities as required to make contact with
key individuals and groups knowledgeable about the study area. The Client shall advise the
Consultant on which individuals and groups should be contacted, take a lead role in arranging for
meetings, and assist with follow -up activities which may be required.
4.6 The Client shall arrange for and convene public participatory meetings as outlined in
Attachment 2. This will include responsibility for inviting participants, securing meeting space,
arranging for equipment, and other pre- meeting organizational tasks, as necessary. The Consultant will
facilitate these meetings and will be responsible for determining the agenda, purpose, and methods to be
used for each meeting.
4.7 The Client shall provide all information that may be needed by the Consultant to fulfill
statutory or administrative requirements related to this Agreement.
4.8 In the initial meetings, the Consultant and the Client will review the above items and may
define other areas where the Client can be of important assistance in preparing the Agenda.
P I h 1 l , ,'. ,
Agreement for Services
Augusto Development Agenda
Article 5 - Consultant's Responsibilities
5.1 The Consultant shall perform all work in accordance with this Agreement in a timely and
professional manner, using the Consultant's best skill and attention. The Consultant shall work
diligently and apply its expertise to complete the Agenda within the time schedule outlined in
Attachment 2.
5.2 The Consultant shall meet regularly with the Oversight Committee during the duration of the
Project according to a mutually agreed upon schedule.
5.3 The Consultant shall maintain a written record of the meetings, liaison activities and follow -up
activities and make these records available to the client upon request.
5.4 The Consultant agrees to give sufficient notice in its request for plans, reports, inventories and
other materials that it needs to perform this scope of work so as to allow the Client sufficient time to
collect and turn over these materials without delaying the Agenda schedule.
5.5 The Consultant will be responsible for determining the methods, agendas, and techniques to
be used for the public participation meetings, based on consultation with the Client.
Article 6 - Compensation
6.1 Labor Compensation for Basic Services -- For professional services required to complete the
services described in Article 2, the Consultant shall be paid a fee of Four Hundred, ninety eight
thousand Dollars (5498,000.00), as detailed in Attachment 3, for labor costs of the Consultant and the
services of the Consultant's project team. •
6.2 Reimbursable Expenses
Estimated Consultant Expenses of 550,200.00, as tabulated on Attachment 4, are
Reimbursable, and include the cost of travel to and within the study area, subsistence, communications,
reproduction, miscellaneous and the production of die Final Report. It is understood that the estimate
for the Final Report reproduction is a budget allowance, and that if the Client's requirements and /or
preferences regarding printing quality and or quantity of copies cause reproduction costs to be
significantly above the estimated budget that additional compensation will be required. Any increase in
Reimbursible Expenses above those itemized in Attachment 4 shall require prior authorization of the
Client prior to expenditure. Expenses will be tracked, tabulated and invoiced on a monthly basis.
6.3 Additional Services
Additional Services are defined as those tasks performed by the Consultant which exceed the terms and
limitations defined in Article 2. Any services considered to be Additional will require the advance
approval, in writing of the Client. Such approval will include the scope and cost of the additional
services to be authorized. For all such services, provided that the Client has agreed to the scope and
budget of each service, the Consultant shall be paid either an agreed upon lump sum or actual labor and
direct expense charges, based on billing rates appended to this Agreement in Attachment 5, which may
be modified from time to time in accordance with overall business practices of the Consultant. Any
modification of Consultant's standard billing rates during the performance of Additional Service under
this Agreement shall be subject to the approval of the Client, which approval shall not be unreasonably
withheld.
Agreement for Services
Augusta Development Agenda
6.4 Invoicing Procedure
For the basic Labor Fee the Consultant shall submit fourteen (14) invoices over the duration of
the project. Labor Fee invoices shall be due within a maximum of 15 days following Client's receipt
of each invoice. Each invoice will be for $35,571.43 and the timing of the invoices will be as follows:
1. Invoice #1- at the inception of the project, upon contract execution,
2. Invoice 2 through 13- submitted at the conclusion of months one through eight of
the work plan.
3. Invoice 14 — submitted on project completion
Consultant and Client agree that payment of invoices is subject to satisfactory progress on the
scope of services and conformance to the schedule, as defined in the Agreement.
Expenses will be billed, at actual costs, on a monthly basis, with back -up as requested by the
Client, and also due within a maximum of 15 days following Client's receipt of each invoice.
Article 7 - Personnel
All personnel in the employ of the Consultant who work on the Project shall keep a
record of time spent. This record of time will be made available upon request to the Client during the
period of this agreement and for a period of two (2) years subsequent to the completion of this
Agreement.
Article 8 - Key Personnel and Sub - Consultants
The Consultant has identified key personnel to include John R. Shields and Rae Smith
of shieldsDESIGN LLC; Jonathan S. Lane, of ICON architecture, inc., who will provide strategic and
implementation consulting, James Hartling, of Urban Partners, inc., who will be responsible for
market, feasibility, and economic analysis, Tom Robertson of Cranston Engineering, who will provide
consulting services on transportation, utility and regulatory issues and Robert Woodhurst, Jr., of the
Woodhurst Partnership, associated architect. The Consultant agrees that consent of Client will be
sought for any substitutions.
Article 9 - Use and Ownership of Study Documents
The Consultant will provide both paper and digital copies of surveys, specifications,
field data, plans, prints, drawings, designs and specifications, sketches, photographs, and renderings
related to final study reports to the Client, who will be vested the right to utilize such products for
whatever purposes it deems necessary. The Client agrees to credit Consultant in its subsequent use of
all such information, and to acknowledge any changes to the information during any subsequent use of
such information. Consultant will retain the right to use the materials produced as illustrations of its
techniques, methods, and products in its promotional materials.
Article 10 - Termination and Suspension
This Agreement may be terminated by either party on account of cause or due to non-
performance by the other party upon seven (7) days written notice. Should termination occur prior to
the completion of the scope of servioes as described in Article 2, the Consultant will be paid for all
labor, based on the percentage of the overall work, plus actual expenses incurred through the date of
termination. In the case of teen ination, subject to receipt of compensation defined in the foregoing, the
Consultant will provide the client with copies of all work products and materials of any kind pertaining
to the project including but not limited to plans, surveys, maps, notes, etc.
I
Agreement for Services
Augusta Development Agenda
Article 11 - Applicable Laws
The Consultant agrees to comply with any federal, state, or local laws and ordinances
that pertain to the execution or performance of this Agreement. It is agreed between the parties hereto
that the place of this Agreement, its status and forum, shall be Augusta/Richmond County, Georgia,
and in said city /county and state shall all matters, whether sounding in contract or tort to the validity,
construction, interpretation, and enforcement ofthis agreement, be determined.
Article 12 - Amendments to Agreement
Any changes in the scope of services of the Consultant, as described in Article 2, to be
performed under this Agreement or any changes in the amounts or methods of compensation, as
described in Article 6, must be incorporated in written amendments to this Agreement and executed by
Consultant and Client.
Article 13 - Entirety of Agreement
This Agreement and Attachments 1 through embody the entire contract between the
parties hereto and may be waived, amended, or supplemented in writing, executed jointly by both
parties.
SIGNED THIS _ DAY OF , 201 0
• /Alt.4 / /
Will at b....e/c-z-D4
/CONTACT _ Con•3E613A7651 \c 1s \1 ), AIA, President
shieldsDESlGN LLC.
edrick Russell Augusta; Georgia
City Administrator
City of Augusta, gVilia ( c J` � .
Y Date:
/100 David S. Copenhaver 0
1u /lt o Mayor T ��� " 11
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Agreement for Services
Augusta Development Agenda
Attachment I:
Scope of Work
The work consists of a four step process that begins broadly and moves through successive refinement
sieves (iterations) to afinal Augusta Development Agenda. This scope of work is built around a series
of Steps, each with its own tasks and its own set of deliverables.
STEP 1 Data Collection and Inventory
Review the X008 Comprehensive Plan and other pertinent documents. Evaluate, organize and map
existing data provided by the City. Collect data needed for specific applications such as right of way
utilization and configuration, signalization, and urban design related studies. Conduct field surveys to
familiarize the consultant with the area. Conduct initial interviews with selected stakeholders. Draft an
existing conditions report for each neighborhood area and the City.
In order to direct the planning team energies most effectively, the Planning and Zoning Commission
will prepare a ,Suanortina Technical Information Notebook, with accompanying digital files, on
existing conditions in the city. This notebook will collect existing information on economic,
transportation, traffic, land use and physical conditions (GIS), visitor /tourism patterns, the school
system, etc. This notebook will serve as the baseline information source for this work.
Step 1 — Deliverables -
An existing conditions report coveting the following for each neighborhood area, (defined as character
areas in the 2008 Comprehensive Plan), and the City as a whole, containing text, photos, maps and
diagrams:
• Land use/Urban Design review — Description and base mapping of generalized land use, critical
issues and opportunities, areas experiencing development pressure, assets and attributes, obstacles
to development, cultural landscapes/historic settings, current projects/initiatives, known
development opportunities
• Transportation review — identification of key issues and concerns, current projects and their status,
and an evaluation of all aspects of the transportation system including, air, rail, highway, and
bike/pedestrian. Data for the review will be provided by the City to the extent possible.
• Infrastructure review -- Review of relevant reports; current and upcoming projects including storm
and sanitary systems, power and other utility lines.
• Open space overview — Review of current and proposed public open space plans and initiatives,
identification of a hierarchy of known nodes and linkages and ideas for developing an integrated
city-wide open space network, particularly along area waterways.
• Economic overview — Review of recent economic reports, census and other readily available date.
This document will be a strategic assessment of conditions as set forth in the city's Supporting
Technical Information Notebook, field observations and interviews. This report will further identify and
prioritize issues and opportunities and also allow the team to identify potential stakeholders,
individuals, businesses, agencies and other entities who might participate in the realization of the
Agenda.
Agreement for Services
Augusta Development Agenda
Step 2 Collection and Synthesis of Issues and Opportunities
Review the findings of Step I . Conduct a 2 day "outside expert" workshop and two 3 day public
impact workshops. Assess strengths, opportunities, and constraints, at the neighborhood and City
levels. Conduct a workshop with the oversight committee to discuss the findings at this stage,
introduce the general application of growth management techniques and policies to transportation,
infrastructure, and land development, and develop a list of key initiatives and possible prototype
projects. Complete fndings report with a list of candidate "prototype projects ".
Step 2 — Deliverables -
Charrette and Workshop notes and Technical memorandums as appropriate
Findings Report — summarize the workshops, charrette, and oversight committee discussions and
formulate a refined statement of the goals and objectives for the Augusta Development Agenda,
including a statement of the overall direction of the plan and what we want to cause. The report will
also summarize work to date and organize and prioritize ideas and all recommendations o into
a framework for study including land development, transportation, and urban design initiatives and a
list of potential prototype projects.
Step 3 Building the Agenda
Conduct a two -day workshop for the planning team focused on the context and organization of the final
Development Agenda document. Evaluate key initiatives at the City and neighborhood levels regarding
transportation, land use, urban design, infrastructure, open space, and economic development_ Select
eight "prototype" projects and develop detailed ideas and initiatives to address each of these
opportunities or challenges. Develop a clear implementation agenda with initial projects,
responsibilities assigned, a possible regulatory framework and recommendations regarding the
management infrastructure required to carry out the Agenda. Conduct a workshop with the oversight
committee to discuss finding issues at this stage and proposals for the final report. Draft report and
presentation with near final layout of text, graphics, and related materials.
Step 3 — Deliverables -
Planning Team / Oversight Committee Workshop Notes
Detailed ideas and initiatives for 8 prototype projects
Draft Augusta Development Agenda Report
Step 4 - Final Report and Presentation
Final layout, text, graphics and related materials, including an Executive Summary, full Final Report
and Appendices as appropriate. Final Presentation in Augusta
Step 4 — Deliverables -
Final Plan Document(s) which consists of a plan for each character neighborhood, as defined in the
Comprehensive Plan, excluding Fort Gordon; recommendations for programs, policies and projects to
implement a locally tailored, city -wide Growth Management Program and eight fully developed
prototype projects, with implementation strategies for each
n en ■ r. r 1
Agreement for Services
Augusta Development Agenda
ADDITIONAL SERVICES
This master planning effort is designed to forward the efforts and recommendations of earlier work, e.g.
the 2008 Comprehensive Plan and the 2009 Ur ban Are Master Plan.
However, it is emphasized that detailed work necessary to fully develop all ideas and initiatives
proposed in this effort to the level of the eight (8) prototype projects is more than is set forth in the
basic Scope of Work. Beyond this number, as the full extent of this effort is unknown at this time, they
will be considered Additional Services, outside the scope of Basic Services.
Examples might include more detailed study of particular disciplines, e.g. a full city-wide
Transportation Planning Review, a full zoning and regulatory review, or more detailed market/
economic analysis based on the direction of the Plan. Another example would be more detailed review
of projects beyond the initial eight (8) selected or of more detailed review of one or more of the eight.
As point ofreference, as with the Market Creation Projects of the recently completed Urban Area Plan,
an Area Action Plan would likely be required for each proto -type project, to better define the actual
scope and impacts, as part of the implementation process for each individual proto -type or other project.
In addition, the impacts of implementation of any or all of these projects on the various city systems,
would require services beyond the scope of this strategic Augusta Development Agenda.
Moreover, the possibility of multiple projects being implemented would have impacts on the entire
transportation system. To this end, it is recommended that the City undertake a citywide
Transportation Review that would integrate the proto -type projects of this Agenda with the Market
Creation Projects of the Urban Area Plan to insure integrated, across - the -board planning.
These would be tasked and priced individually as needs arise.
. • Agreement for Services
Augusta Development Agenda
Attachment 2:
Schedule
The Schedule presented below envisions a 14 month time frame to complete the work. At the start of
the work, this schedule will be reviewed with Client and the Oversight Committee to establish dates
for all key meetings, decisions, and products. Consultant will then produce a Milestone Schedule to
serve as a guide to the planning process.
The schedule is subject to changes to provide additional time for reviews, modifications to the scope
and budget, or other circumstance as mutually agreed with the client.
Augusta Development Agenda
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Agreement for Services
Augusta Development Agenda
Attachment 3
Fee and Payment Schedule
Fee for Basic Labor Services
This work will be done on a lump sum basis for the Basic Labor Services as Described in the Scope of
Work and summarized below.
Professional Labor
Fees Step 1 2 3 4 Total
Urban Design Team
ShieldsDesign 60,960 59,392 65,300 61,480 247,132
ICON architecture 8,080 17,480 16,960 7,480 50,000
Resource Pool 4,000 24,400 12,800 0 41,200
73,040 101,272 95,060 68,960 338,332
UD Team Overhead/ Management
Multiplier
10% 7,304 10,127 9,506 6,896 33,833
Consultants
Cranston Engineering 12,000 10,000 10,000 18,000 50,000
The Woodhurst 5,000 5,000 5,000 5,000 20,000
Partnership
Urban Partners 10,000 8,000 15,000 17,000 50,000
C Henry 1,250 1,250 1,250 2,250 6,000
28,250 24,250 31,250 42,250 126,000
108,594 135,649 135,816 118,106 498,165
Say $498,000
Payment for Additional Services
As noted above, this proposal is predicated on developing an overall strategy supporting
goals and objectives of the Comprehensive Plan, as amended through the course of this
work, and completing conceptual planning of up to eight (8) prototype projects, to the
level of the Market Creation Projects developed in the 2009 Urban Area Plan. Additional
projects or more detailed work on any or all of' these projects would constitute an
Additional Service. The Scope of Work, Fee and Schedule for these would be negotiated
individually.
Schedule, Payment and Invoicing Procedure
This proposal is base on a fourteen (14) month work schedule
ShieldsDESIGN proposes that payment be made monthly, assuming a 14 month timetable,
in equal payments of $35,571.43 per month. ShieldsDESIGN shall submit 14 invoices
Agreement for Services
Augusta Development Agenda
over the duration of the project. Payment shall be due within 30 days of the Invoice date.
The timing of invoices will be as follows:
• Invoice #l- at the inception of the project, upon contract execution
• Invoices #2 -13- submitted at the inclusion of months one through twelve of the work
plan
• invoice #14- Submitted on project completion and public presentation
ATTACHMENT 4- REIMBURSIBLE EXPENSE BUDGET
Consulatants expenses are reimbursable, and include the cost of travel to and within the study area,
subsistence, communications, reproduction, miscellaneous and the production of the Final Report. In
particular, it is understood that the estimate for the Final Report reproduction is a budget allowance,
and that if the Client's requirements and/or preferences regarding printing quality and or quantity of
copies cause reproduction costs to be significantly above the estimated budget that additional
compensation will be required. Any increase in expenses above those itemized in shall require prior
authorization of the Client prior to expenditure. Expenses will be tracked, tabulated and invoiced on a
monthly basis.
ESTIMATED REIMBURSIBLE
EXPENSES
Trips
Travel- Person Trips 25 @ 1200 each 30,000
Graphics /Reproduction, say LS 12,000
copies
Final Report (say 400 pages) 20 @ 160 each 3,200
Miscellaneous LS 5,000
$50,200
Expenses will be billed at actual cost on a monthly basis, with back -up as requested by the Client, and
also due within a maximum of 15 days following Client's receipt of each invoice.
A , t, 1 •• n 1
• Agreement for Services
Augusta Development Agenda
Attachment S:
2009 Billing Rates for shieldsDESIGN LLC
The following billing rates would be used to compute the costs of any Additional Services which may
be requested supplmnental to the Fixed Price Services which have been defined for this assignment.
Billing Rates Effective January 1, 2009, the fee schedule for professional
services performed on a Time and Expense basis is as follows:
Hourly Rates Senior Principal $170.00/hr
Professional Staff! S110.00/hr
Professional Staff! $ 80.00/hr
Technical S 65.00/hr
Overtime Overtime services requiring higher than regular rates for supervised personnel
are provided at 1.5 times the normal hourly rate if authorized by the client.
Consultants Additional Consultant services are provided at their fees as invoiced plus 10
percent.
Expenses Expenses are billed at shieldsDesign cost plus 10 percent.
T I ll I/•
1
FINANCE
34. Consider a request from FPL Food, LLC regardi _ a waiver of interest and /or
penalties on their 2008 property taxes.
36. Consider a request by the Olin Corporation that pe alty and interest be refunded on 5
2008 tax bills.
Mr. Brigham: That •ng with item #34 and 36.
Mr. Mayor: To allow it t • :o through Comm' ee.
Mr. Brigham: Yes, sir.
Mr. Mayor: I think that sounds g• t• me. We have a motion. We have a motion and
who was the second?
Mr. Grantham: I did.
Mr, Mayor: We have a motion a d a second nd the motion would be to send --
The Clerk: Item 32, 34 and 3. • ack to Committ
Mr. Mayor: Commissioner- will now vote by the u • sign.
Mr. Hatney votes No.
Motion carries 94.
Mr. Kendrick: Mr. Mayor?
Mr. Mayor: Mr. Kendrick.
Mr. Kendrick: Is it your pleasure that recommendations be based on other things if we
go back to Committee or are we just doing it based upon?
Mr. Mayor: Speaking about me I think the letter of the law is the way that it needs to be
recommended out of the Tax Commission. Okay. Madam Clerk.
The Clerk:
FINANCE
33. Motion to approve a contract with Shields DESIGN LLC to work with staff in the
creation of an overall Augusta Development Agenda.
Mr. Mayor: Mr. Patty.
Mr. Patty: Mr. Mayor and Commissioners. Mr. Shields made a presentation to y'all a
couple months ago along with Augusta Tomorrow about the planning that they've done for
23
know private investment, private funding to come in as well. And so knowing what we have
throughout the remaining part of' our county that's going to be studied and hopefully to have
improvements done in that area I see to where we will be able to get someone, this group or
whoever it might be to go and collect funding that will help all offset our $500,000.00 to you
know where they're going to benefit from it just as much as our government will. So this can be
a team effort again. I think that's the direction that Mr. Russell and Mr. Shields want to go in.
And so I think this is our best bet right now and I think to move forward would be in our best
advantage.
Mr. Mayor: Okay, would you like to make a motion?
Mr.. Grantham: I make a motion that we give Mr. Russell the authority to move
forward with establishing a contract not to exceed 5500,000 but only to spend up to
S100,000 and to talk about generating funds from outside to support this effort.
Mr. Smith: Second.
Mr. Mayor: We have a motion and a second. Is there any further discussion?
Commissioners will now vote by the usual sign.
Mr. Bowles, Mr. Brigham and Mr. Johnson vote No.
Motion carries 7 -
Mr. Mayor: Madam Clerk, on to the next agenda item.
The Clerk:
fl
37. Discuss /approve the Tee Center and Laney- Walker Redevelopment Plan(s). (Requested
by the Administrator)
Mr. Mayor: Commissioner Hatney.
Mr. Hatney: Mr. Mayor, if you'll give me a minute of two I've been looking at what is
being proposed and I went back and looked at the minutes back in August 21 I believe in 2007
when this body agreed to spend I believe it was $25,000 to do the Tee Center and 37.5 to do the
Laney-Walker/Bethlehem redevelopment. They agreed to do that, we have not gotten into that
even though the work has begun. It's just difficult for me to continue to vote for stuff that we
already voted for and done. When they put the document together for the proposal that was put
forth by and voted on by the Commissioners they added further historical areas in there they we
were able to convince them to go ahead and spend that 37.5 mill on the Laney-
Walker/Bethlehem area first. And if there'd be some left they could spend otherwise and we
have not done that. There's been some monies advanced also from HED to do some start up
work so some stuff is being done and for my money I think we just need to stick with that plan.
We've got and go on and see where we come out.
27
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Commiasfon Meeting May 5.2009
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Melds REGULAR MEETING COMMISSION CHAMBER
Template: 60292 Augusta• MAY $ 2009
Richmond GA +
60292 Augusta - Richmond GA -
Date 009 Augusta Richmond County Commission convened at 2 00 p.m , May 5, 2009, the Hot
Deke Copenhaver, Mayor, presiding.
PRESENT: Ilons. Holland, Smith, Mason, Grantham, I !Jitney, Beard, Johnson, Jacksot
Bowles and Brigham, members of Augusta Richmond County Commission.
The invocation was given by the Reverend Wilfred G. Hunt. Associate Pastor, Burr
United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was recited
Mr. Mayor: Reverend Hunt, 1 just want to thank you. I know that you requested n
official recognition today_ You've done this before but thank you for your wonderful prayer t
start this meeting. Thank you, sir (APPLAUSE) Commissioner Johnson
n a s , ,„ p „ + ,,, y ,,, ! \4r. Johnson. Thank you, Mr. Mayor I'd like to take this time to ask for a point c
N4°"" 0 0 1019962009 Lekakkg personal privilege. I'd like to ask to show my appreciation for one of the members of our stat
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Commission Meeting May 5, 2009 - Laserfiche WebLink Page 2 of 5
REGULAR MEE
Mr. Mayor: It is wonderful to sec people that arc willing to volunteer to help clean u
Augusta Ri this community on a regular basis. That's awesome, Corey. Okay, let's go on to the delegatior.
Deke Copenhnver,
and let them get seated
PRESENT ,DELEGATIONS
Bowles and Brigha B. Ms. Shannon Carter - Dunlop: RE: City's sponsorship of Devin Carter to attend th
Junior National Young Leaders Conference, Washington, DC.
The invoca Mr Mayor And if you could k it to 5 minutes• lease. ma'a
United Methodist ( �' p m
The Pledge Ms Dunlop It won't take that long
Mr, Mayor
Mr Mayor Okay .
official recot nitior Ms. Dunlop: Thank you Greetings Mayor, Commissioners and others 1 am here to tal
start this meeting about an overwhelming opportunity offered to my son. Devin Caner, an outstanding young ma
Mr Johnso
who has proven and continues to prove daily how dedicated he is at becoming and overachiev(
personal privilege both academically and spiritually. My son has been in the gifted program for the past seven
here to actually a+ years and retrains an - A" honor roll student He has recently been awarded a medal at th
Science Bowl held at Fort Discovery in which 14 schools participated. Ile has been accepte
weeks ago. into A R Johnson for the upcoming school year My son is a motivated student who love
'vh
Mayor and because of his continued dedication to being an overachiever he has. he wa
nominated and was chosen to represent the State of Georgia at the Junior National Youn
Mr. Johnxi Leaders Conference to be held this summer 2009 in Washington. DC This is a once in a lifetim
District 2 2 which +v opportunity and I feel strongly because any child's countless efforts in leadership potential tht
District
and also he should be given the opportunity to lead the congressional party and possibly the President (
a very important p the United States I'm a single parent who has beat the streets to make this once in a lifetim
opportunity come true for my son I have donc several fundraisers and went around town an
License and Inspe asked for donations. That is the reason why I am here today to ask you all to dig deep into yot
Conte up, pleases hears and souls and oiler some type of donation to help me send this deserving young man t
The Clerk Washington, DC to represent his school. our community and the State of Georgia This will n(
only reflect our community but will reflect on all of us in that everyone can see that we can com
Appreciation giver together to promote the academic excellence of Augusta Georgia Richmond County I thank yo
the citizenry of 1 liar your time and hope that you take what I said into consideration when you make yot
eontrilmtions and t decision "!'hank you
on Saturday April
Mr. Johnso
Mr. Mayor. Commissioner Johnson.
Chester Wheeler w Mr. Johnson Thank you. Mr Mayor. 1 definitely applaud you and your efforts wit
well And also w' your son and 1 definitely this is something that 1 advocate you know because we have to sta
several other pool teaching our young people. And I'm going to donate 5100.00 of my own money to you to hel
Actually we had o out with this and I challenge my colleagues to do what they can as well. Thank you
So I would like t
everything you did Mr Mayor 111 he happy to make a personal donation as well Commissioner Holland
Mr. Holland: Thank you, Mr Mayor And I'm very happy to see you here today. M
Dunlop. She and I talked on the telephone and I'm salad she was able to come and make thi
presentation today Being one that has worked in the academic world for some time it's aIway
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Commission Meeting May 5, 2009 - Laserfiche WebLink Page 3 of 5
ull.c 1,1 xc'sous IIIQII qI III yowls UIUIC0 ICavc I M C I C A1111 El auu Icyl cxln ua (111/UsI1thL u C -nu
of Georgia. And it's very nice also to sex our young men here excel in the athletic world. Bt
when we extend. athletic world and of course academics because they have to excel in academic
in order 10 stay with the basketball team And when we get a young man in the position that its
young man is in I'm hoping that somewhere down the line our Administrator can maybe look i
that general fund and maybe lind something, some funds to share with her to help this youn
man leave and represent Augusta in a very, very professional way. 1 know sometimes we say w
don't want to set a precedent Sometimes you have to overrule those precedents in order to hel
some of the people and some of the things that were doing here in Augusta. So I too wi
commit to a $ 100 00 donation to you and hopefully that my other colleagues will do the sant
thing and hope that the Administrator will be able to find something to assist you And 1 want t
say congratulations to you and congratulations to your son and I'm praying and hoping that he i
keepink his pants up
Ms Dunlop And one more thing. I'm sorry Ile is 11 years old and I meant to to
everybody that and he's in the O grade
Mr Mayor Where does he go to school again''
Ms Dunlop Langford Middle School
Mr Mayor Okay.
Mr. Holland Veto good.
Mr Mayor Mr Mayor Pro Tern.
Mr. Mason Yes. thanks, Mr Mayor. And I'd just like to say to you that as
government official we're certainly very grateful that you've taken the liberty and certainly th
due diligence to ensure that your child is educated And so for that we're eery very crateful
will also match my counterparts here with a $100 00 donation. Now l did not hear you as
specifically for anything in particular so it would be awfully difficult. 1 heard Coach I lolland sa
perhaps the City Administrator could look into something but unless you talk specific number
that would probably be a link bit better. But certainly I'm here to let you know that I will mate
my colleagues at $ 100 00 for your son to make that trip as well
Ms Dunlop: Well, so far I've raised $1,500.00 on my own and we're looking for anotho
51.000.00. So between fundraisers. bake sales and everything so far i've raised Eileen on m
own, $1,500.00 on my own
Mr Mayor 1 would say and if you'll slop by and see Natasha afterwards we can. I don
want to, I think we can get there for you, taking up a little collection. But. thank you. nra'am.
Ms. Dunlop: Thank you.
RECOGNITIONS
Augusta Stile University
A. Congratulations: Augusta State Men's Basketball Team for achieving a spot at th
Final Four of the 2009 Division it NCAA Championship in Springfield. Massachusetts,
Mr. Mayor Okay, now on to the recognition of our basketball team. And I'd like to ca
on John Han to come forward All right) I'm going to share the wording with everybody
really wanted to say to you guys 1 mean to make it to the championship last year and the fin:
four this year that sustains excellence to me. So even before I read this 1 want a round I
applause I think they deserve it (APPLAUSE)
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Commission Meeting May 5, 2009 - Laserfiche WebLink Page 4 of 5
IYII lyla tialuiUnr 0110.1:01.0110011 .HUgU SIa JlaIC university maim oasbCIUa
Team 2009 National Semifinalists. Division 11 National Championship. For you outstandin
athletic achievement and excellent sportsmanship displayed during the 2008/2009 basketba
season by posting a 30/5 record the best in school history as well as a 16-game winning streal
the second longest in school history. the City of Augusta congratulates you for participating i
clinching a spot in the Elite -8 Springfield Massachusetts Given under my hand this 5 Day
May 2009 Another round ofapplause and 1II tun it over to John Ilait. (APPLAUSE)
Mr. Hatt: Mr. Mayor. Commissioners. thank you for having me here It's an honor to b
here and an honor to introduce these young men for everything they've accomplished this yea
As you can see we have quite a few empty scats because it is exam time at Augusta State and th
books come first so a lot of the guys are taking exams. But we are going to recognize everyonr
As 1 call your name please come to the front and be recognized. Not able to be with us het
today is a Junior Guard Daniel Dickson Junior Guard Ben ilagden. Here with us today Senic
Guard Steve Smith. Please come forward. (APPLAUSE) Freshman Guard Tye Bea
(APPLAUSE) Freshman Forward Travis Keels. (APPLAUSE) Not able to be with us toda
Sophomore Forward Howard Brown, Sophomore Guard Turn Wright and Senior Guard Jaso
Killeen uh, Senior Center Jason Killeen and Senior Center Garrett Siler. With us toda
Sophomore Guard Forward Caleb Brown (APPLAUSE) Mso taking an exam today Sophomor
Guard Daniel Browning and Junior Guard Forward Fred Braithwaite. We du have with t.
Freshman Forward Sadanas Davis (APPLAUSE) and Junior Forward Greg Hier. (APPLAUSE
We also have with us is the man who helped orchestrate this entire organization that's made it t
the final four each of the last two years Head Coach Dip Mctress (APPLAUSE) We also hay
his right hand men Robbie McKinley (APPLAUSE) and finishing up his final season as a
assistant Lenny Carlson (APPLAUSE) Not able to he here today Senior Manager Brando
Jones. Oh he is here. all right I didn't sex you there Brandon. coax; on up. (APPLAUSE) An
Manager Christian Batista Congratulations guys (APPLAUSE)
Mr Mayor All righty, Madam Clerk. 1 guess were ready w get on to the conser
agenda.
The Clerk. Yes, sir. Our consent agenda consists of items 1 -27, items 1 -27. For th
benefit of any objectors to our alcohol petitions when the petitions are read would you pleas
signify your objections by raising your hand
Item 3. Is for a request for an on premise consumption Liquor. Beer & Wine license to be use
in connection with the Kobe Steak House located at 2801 Washington Rd
The Clerk Are there any objectors to that alcohol petition'
Mr. Russell: None noted, Madam Clerk
The Clerk. Consent agenda items 1 -27
ADMINISTRATIVE SERVICES
11. Motion to approve the reprogramming of S878,108 in Community Development Bloc
Grant (CDBG) and HOME Investment Partnerships Funds. (Approved by Administrativ
Services Committee April 29, 2009)
DELETION FROM THE AGENDA:
Item 11 (Requested by the Housing and Community Development Department to b
rescheduled for the June 16 Commission meeting)
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Commission Meeting May 5, 2009 - Laserfiche WebLink Page 5 of 5
Inc . tem. Ana we nave a request uy ine row Uepanmcnt to aeiete item 11 so that Inc
can hold the necessary public hearing. and get public comment on that particular reprogramming
Mr. Mayor. Okay, thank you, ma'am. Do we hare any items to be added w the conset
agenda? Commissioner Brigham.
Mr. Brigham: Mr. Mayor, the applicant on item #28 from what 1 understand is out <
town due to family illness But the applicam already has a Beer & \Vine license and is asking t
add an alcohol license Unless one or my Commissioners have a problem I'm going to add th;
to the consent agenda.
Mr Mayor Okay.
Mr. B,ighant II'they bare a problem I'm going to refer it back to Committee
Mr. Holland. It's all tight.
Mr. Mayor Okay. Do we have any further additions to the consent agenda'
Ms Beard Mr Mayor?
Mr. Mayor. Ms. Beard.
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Template 50292 Augusta- MAY 5, 2009
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90292 Augusta- Richmond GA .
Data Augusta Richmond County Commission convened at 2 00 p m, May 5, 2009, the Hot
5/5a00e Deke Copenhaver, Mayor, presiding.
PRESENT: lions. Ilolland, Smith, Mason, Grantham, Hatney, Beard, Johnson, Jacksot
Bowies and Brigham, members of Augusta Richmond County Commission.
The invocation was given by the Reverend Wilfred G. Hunt, Associate Pastor, Bun
United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of' America was recited
Mr. Mayor: Reverend Hunt, 1 just want to thank you 1 know that you requested n
official recognition today. You've done this before but thank you for your wonderful prayer t
start this meeting. Thank you, sir (APPLAUSE) Commissioner Johnson.
o, a ,,, „„ Mr. Johnson: Thank you. Mr Mayor. I'd like to take this tune to ask for a point <
VbMMiM a e, 01991bX09 ta1a'Ade personal privilege. 1'd like to ask to show my appreciation for one of the members of our stat
http: / /appweb. augustaga .gov /weblink8 /DocView.aspx ?id =10756 &page =23 &searchid= 953... 9/15/2010
Commission Meeting May 5, 2009 - Laserfiche WebLink Page 2 of 5
REGULAR MEE
Mr. Mayor: It is wonderful to sec people that are willing to volunteer to help clean u
Augusta Ri this community on a regular basis. That's awesome, Corey Okay, let's go on to the delegatior
Deke C'openhaver,
and let them get seated
RESENT AELEGATIONS
P
Hcnvles ad ENT 8. !Ms. Shannon Carter - Dunlop: RE: City's sponsorship of Devin Carter to attend th
Junior National Young leaders Conference, Washington, DC.
The invoca Mr. Mayor And Wyatt could keep it to 5 minutes, please. ma'am
United Methodist (
The Pledge Ms Dunlop it won't take that long
Mr. Mayor Mr Mayor Okay
official recognitior Ms. Dunlop: Thank you Greetings Mayor, Commissioners and others 1 am here to tal
Start this meeting about an overwhelming opportunity pportwtiry• offered to my son. Devin Carter. an outstanding young ma
Mr Johnso
who has proven and continues to prove daily how dedicated he is at becoming and overachieve
personal privilege both academically and spiritually. My son has been in the gifted program for the past seven
re to actually a years and remains an "A" honor roll student He has recently been awarded a medal at th
here to Science Bowl held at fort Discovery in which 14 schools participated Ile has been accepte
into A R Johnson for the upcoming school year My son is a motivated student who love
Mi. Mayor nominated and because of his continued dedication to being an overachiever he has. he tva
nominated and was chosen to represent the State of Georgia at the Junior National Voun
Mr. Johnso Leaders Conference to be held this summer 2009 in Washington. DC This is a once in a tifetim
opportunity and 1 feel strongly because of my child's countless efforts in leadership potential tht
D 2 which w
District istri villc and alst he should be given the opportunity to lead thc congressional party and possibly thc President c
the United States. I'm a single parent who has beat the streets to make this once in a lifetim
a very important p opportunity come true for my. son I have done several fundraisers and went around town an
License and Inspe asked for donations. That is the reason why 1 ant here today to ask you all to dig deep into yon
come up, please? hears and souls and offer some type of donation to help me send this deserving young man t
The Clerk Washington, DC to represent his school, our community and the State of Georgia This will rx
only reflect our community but will reflect on all of us in that everyone can see that we can aim
Appreciation giver together to promote the academic excellence of Augusta Georgia Richmond County I thank yo
the citizenry of I for your time and hope that you take what I said into consideration when you make yet
contributions and t decision 'Malik you
on Saturday April
Mr. Johns°
Mr. Mayor. Commissioner Johnson.
Chester Wheeler w Mr. Johnson Thank you. Mr Mayor 1 definitely• applaud you and your efforts wit
well. And also w' your son and 1 definitely this is something that 1 advocate you know because we have to sta
several other petit teaching our young people. And I'm going to donate 5100.00 of my own money to you to hel
Actually we had o out with this and 1 challenge my colleagues to do what they can as well. Thank you
So I would like t
everything you did Mr Mayor 111 he happy to make a personal donation as well Commissioner Holland
Mr. Holland: Thank you, Mr Mayor And I'rn very happy to see you here today, M.
Dunlop. She and I talked on the telephone and I'm glad she was able to come and make thi
presentation today Being one that has worked in the academic world for some time its alway
http: / /appweb .augustaga.gov /weblink8/Doc V iew.aspx ?id =10756 &page =23 &searchid= 953... 9/15/2010
Commission Meeting May 5, 2009 - Laserfiche WebLink Page 3 of 5
lI$ X lu . y s inert am'two% UMUOJ KAYO mot MU EV AMM! IVOGICI% UN. IIIIINJg'M4/liI III JIAI
of Georgia. And it's very nice also to set our young men here excel in the athletic world. lit
when we extend, athletic world and of course academics because they have to excel in academic
in order to stay with the basketball team And when we get a young man in the position that thi
young man is in I'm hoping that somewhere down the line our Administrator can maybe look i
that general fund and maybe lind something, some funds to share with her to help this yawn
man leave and represent Augusta in a very, very professional way 1 now sometimes we say w
don't want to set a precedent Sometimes you have to overrule those precedents in order to hel
some ol'the people and some of the things that we're doing here in Augusta. So i too wi
commit to a S100 00 donation to you and hopefully that my other colleagues will do the sam
thing and hope that the Administrator will be able to find something to assist you And I want t
say congratulations to you and congratulations to your son and I'm praying and hoping that he i
keeping his pants up
Ms Dunlop And one more thing, I'm sorry Ile is 11 years old and I meant to to
everybody that and he's in the 6 grade
Mr Mayor Where does he go to school again
Ms Dunlop Langford Middle School
Mr. Mayor Okay.
Mr. Holland Very good.
Mr Mayor Mr Mayor Pro Tem.
Mr Mason Yes, thanks, Mr Mayor And I'd just like to say to you that as
government official we're certainly very grateful that you've taken the liberty and certainly th
due diligence to ensure that your child is educated And so fns that we're very. very grateful
will also match my counterparts here with a S 100 00 donation. Now 1 did not hear you as
specifically for anything in particular so it would be as l illy difficult. 1 heard Coach Holland sa
perhaps the City Administrator could look into something hut unless you talk specific number
that would probably be a little bit better. But certainly I'm here to let you know that 1 will matc
my colleagues at $ 100 00 for your son to make that trip as well
Ms. Dunlop. Well. so far I•ve raised $1.500.00 on my own and we're looking for anotht
Sl.000.00. So between fundraisers, bake sales and everything so far i've raised tiftecn on m
own, $1,500,00 on my own
Mr Mayor I would say and it' you'll stop by and see Natasha afterwards we can, I don
want to, I think we can get there for you, taking up a little collection. But, thank you, ma'am.
Ms. Dunlop: Thank you.
RECOGNITIONS
Augusta State University
A. Congratulations: Augusta Stale Men's Basketball Team for achieving a spot at th
Final Four of the 2001 Division 11 NCAA Championship in Springfield. Massachusetts.
Mr Mayor Okay, now on to the recognition of our basketball team And 1'd like to ca
on John Han to cone tbrward All righty I'm going to share the wording with everybody.
really wanted to say to you guys I mean to make it to the championship last year and the fin
four this year that sustains excellence to me. So even before l read this l want a round t
applause. I think they deserve it (APPLAUSE)
http: / /appweb .augustaga.gov /weblink8 /DocV iew.aspx ?id= 10756 &page= 23 &searchid= 953... 9/15/2010
Commission Meeting May 5, 2009 - Laserfiche WebLink Page 4 of 5
nu rilayll 01 1tCl:ULJI1l1U11. Atilt-USIA JlttC v1u4t1SIIV JaHUal 1)MSI 1Ua
Team 2009 National Semifinalists, Division 11 National Championship. For you outstandin
athletic achievement and excellent sponsmanship displayed during the 2008/2009 basketba
season by posting a 3015 record the best in school history as well as a I6 -game winning street
the second longest in school history, the City of Augusta congratulates you for panicipating i
clinching a spot in the F.1ite -8 Springfield Massachusetts Given under my hand This S Day
May 2009 Another round of applause and 111 turn it over 10 John Ilan. ( APPLAUSE)
Mt. Hart: Mr. Mayor, Cotatmssioners, thank you for having me here It's an honor to b
here and an honor to introduce these young men for eserythine they've accomplished this yea
As you can see we have quite a few empty seats because it is exam time at Augusta State and th
books come first so a lot of the guys are taking exams. But we are going to recognize everyom
As 1 call your name please come to the front and be recognized. Not able to be with us her
today is a Junior Guard Daniel Dickson Junior Guard Ben Magden. Here with us today Senic
Guard Steve Smith. Please comc forward. (APPLAUSE) Freshman Guard Tye Bea
(APPLAUSE) Freshman Forward Travis Keels (APPLAUSE) Not able to be with us toda
Sophomore Forward Howard Brown, Sophomore Guard Tom Wright and Senior Guard Jaso
Killeen uh, Senior Center Jason Killeen and Senior Center Garrett Siler. With us toda
Sophomore Guard Forward Caleb Brown (APPLAUSE) Also taking an exam today Sophotnor
Guard Daniel Browning and Junior Guard Forward Fred Braithwaite. We do have with e
Freshman Forward Sadonas Davis (.APPLAUSE) and Junior Forward Greg Hier. (APPLAUSE
We also have with us is the man who helped orchestrate this entire organization that's made it t
the final four each of the last two years Head Coach Dip Metress ( APPLAUSE) We also hat
his right hand men Robbie McKinley (APPLAUSE) and finishing up his final season as a
assistant Lenny Carlson (APPLAUSE) Not able to he here today Senior Manager Brando
Jones. Oh he is here, all right l didn't see you there Brandon. conic on up_ (APPLAUSE) An
Manager Christian Batista. Congratulations guys (APPLAUSE)
Mr Mayor All righty, Madam Clerk, I guess were ready to get on to the consei
agenda.
The Clerk: Yes, sir. Our consent agenda consists of items 1 -27, items 1 -27. For th
benefit of any objectors to our alcohol petitions when the petitions are read would you pleas
signify your objections by raising your hand
Item 3. Is for a request for an on premise consumption Liquor, Beer & Wine license 10 be use
in connection with the Kobe Steak House located at 2801 Washington Rd
The Clerk Are there any objectors to that alcohol petition"
Mr. Russell. None noted, Madam Clerk.
The Clerk Consent agenda items 1 -27
ADhl lSTRATiVE SERVICES
1 L Motion to approve the reprogramming of S878,105 is Community Development Bloc
Grant (CDBC) and HOME Investment Partnerships Funds. (Approved by Administrativ
Services Committee April 29, 2009)
DELETION FROM THE AGENDA:
Item 11 (Requested by the Housing and Community Development Department to b
rescheduled for the June 16 Commission meeting)
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•
Commission Meeting May 5, 2009 - Laserfiche WebLink Page 5 of 5
t ne l ten- Ana we nave a request oy the ttNU uepartment [0 aaetc item 11 so that the
can hold the necessary public hearinu. and get public comment on that particular reprogramminf
Mr. Mayor: Okay. thank you. ma'am. Do we have any items w be added to the conset
agenda? Commissioner Brigham.
Mr. Brigham: \1r. Mayor, the applicant on item #28 from what 1 understand is out r.
town due to family illness But the applicant already has a Beer & Wine license and is asking t
add an alcohol license unless one of my Commissioners have a problem I'm going to add the
to the consent agenda.
Mr Mayor Okay
Mt . Brigham If they have a problem I'm going to term it back to Committee
Mr. Holland Ifs all right.
Mr. Mayor. Okay. Do we have any funhcr additions to the consent agenda?
Ms. Beard Mr Mayor?
Mr. Mayor Nis. Beard.
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