HomeMy WebLinkAboutSecond Addendum To Purchase And License
Augusta Richmond GA
DOCUMENT NAME&COfl J Addendum --/D. Iftrdza:L &net
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DOCUMENT TYPE: reltr/fJli'
YEAR: tPDOO
BOX NUMBER: (1J
FILE NUMBER: /L/tlL/1
NUMBER OF PAGES:
7
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July 11,2000
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SECOND ADDENDUM TO PURCHASE AND
LICENSE AGREEMENT
WHEREAS, Revenue Systems, Inc., 2555 Westside Drive, Suite 300, Alpharetta,
Georgia 30004 (RSI) and Augusta, Georgia, 530 Greene Street, Augusta, Georgia 30911, a
political subdivision of the State of Georgia (Customer) entered into a PURCHASE AND
LICENSE AGREEMENT dated March 27, 1998, which PURCHASE AND LICENSE
AGREEMENT was first amended by an Addendum signed April 15, 1999; and
WHEREAS, Revenue Systems, Inc. is the successor to Microscience Corporation, with
whom Richmond County has a PURCHASE AND LICENSE AGREEMENT, dated April 1,
1986 for certain Tag/Title software; and
WHEREAS, RSI and Customer hereby agree to amend said PURCHASE AND
LICENSE AGREEMENT dated March 27, 1998 as hereinafter provided, to wit:
Waiver of Penalties.
Customer agrees to waive its entitlement to assess liquidated damages in the amount of $200.00
per day should RSI fail to have the software implemented by January 31, 2000, as provided in
the above referenced Addendum, in exchange for RSI completing the modifications, other than
item 9, set forth in the document attached hereto as Exhibit "A" titled "RSI Property Tax, Add to
Character-Based System" by July 31, 2000. It is agreed that Customer shall hold all monies
otherwise due RSI until said modifications, excluding item 9, are completed and accepted by
Customer, specifically including the sum of $31,105.82 presently being withheld pursuant to the
contract referenced above, together with charges for software support and maintenance for
software referenced in said contract. Should RSI fail to complete the modifications, other than
item 9, set forth on Exhibit "A" attached hereto by July 31, 2000, Customer shall have the right
to default the contract. Item 9 on the attached Exhibit "A" shall be completed within sixty (60)
days after customer issues in writing, its notice to proceed and firm specifications, provided that'
the notice to proceed shall be issued no later than December 31, 2000.
RSI agrees to provide said modifications at Customer's request, at no additional cost to
Customer. Customer shall not be responsible for any charges for time in excess of that
documented by RSI in advance to perform the modifications requested.
GUI-based Property Tax System.
Recognizing the delays in implementing the character-based Property Tax System, Customer
and RSI agree that RSI is relieved of the obligation to deliver to Customer a GUI-based Property
Tax System under the original PURCHASE AND LICENSE AGREEMENT. RSI agrees,
however, at Customer's election, to furnish at the election of Customer the GUI -based Property
Tax System if and after it has been developed by RSI, at the remaining cost and under the terms
originally provided in the PURCHASE AND LICENSE AGREEMENT.
1
July [1,2000
Commencement, Term and Termination.
This Addendum shall become effective on the date of its execution and acceptance by RSI and
shall continue for so long as the licenses are in use by the Customer, unless earlier terminated as
provided in the original Contract. The obligation of the Customer to protect the proprietary
interest ofRSI as to non-disclosure shall survive any termination.
Cancellation, Delay, Etc.
In general, the terms and procedures stated in the original Contract shall continue to apply,
except that the requirement to replace the initial current version ofRSI's Property Tax System
with a client-server GUI version of same shall not apply, nor shall Customer be obligated in any
sense to purchase the GUI version of same, but shall have the election to do so, as hereinabove
provided.
Source Code for Current Ta2/Title Software
RSI agrees to provide to Customer the source code for the then current Tag/Title Software
supplied to Customer by RSI, formerly Microscience Corporation, should RSI for any reason
cease to support such Tag/Title Software.
General Provisions.
This Agreement shall be construed in accordance with and governed by the laws of the State
Georgia.
As in the original Contract, RSI shall not be liable for any failure or delay due, in whole or in
part, to any cause or event beyond its control. IN NO EVENT WILL RSI BE LIABLE FOR
ANY DIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES IN CONNECTION WITH OR
ARISING OUT OF THE FURNISHING, PERFORMANCE OR USE OF ANY ITEM OR
HARDWARE OR THE SOFTWARE PROVIDED FOR IN THIS AGREEMENT.
Should there be a conflict between the original Contract and this Addendum concerning the
subject changes, this Addendum shall take precedence.
The following Attachments are made a part of the Agreement:
Exhibit "A" - "RSI Property Tax, Add to Character-Based System"
2
July 11,2000
Acceptance of Addendum.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement by and
through their duly authorized officers or agents.
y:
As its Mayor
Date stt 6t1sT ~
REVENU~ SYS;rEMS, ~
By: tf/dlwYW<I'l
illiam T. Glover - President
Date: 1 (1..( (~
BY:~C
Charles C. Crumley, Treasurer
3
JUN-lg-2000 03:20
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FROM ~ROFESSIONRL OFrlCES
'RSI Property Tax
Add to Character-Based System
TO
872572259841530
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This section contains a listing of items that RSI will complete in lieu ot p'ef1-altles on me l:iUI
" contract or are provided in the current product.
1 BUG
2 BUG
3 BUG
4 BUG
5 BUG
9 High
10 High
11 High
12 High
13 High
16 High
06/16/00
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Delinquent Bill. Not printing the correct information for
'Owner Of Record". Example: 032.3-005-00-0. The
name that prints on each line item should be the
deed name not the current owner name.
Manual Update Process for Mortgage Company
payments is not working, It gives an error message
when t in to build. 99.2 Release
Need the <ctrl> F5 (Back Taxes) to work on the
Processing Screen (and the Telephone Screen, which
is current! workin . 99.2 Release
Payments on multiples does not show who paid (or
overpaid) except on the last bill. The system assumes
the owner aid the bill. 99.2 Release
Receipts do not reflect the actual amount paid if they
paid the discount amount. This is true for regular
receipts, the mass printed escrow account receipts
(that mortgage companies paid), anytime a current bill
is reprinted, and the "t" toggle (to show payments).
Example: $500 full amount of the bill. $5 discount,
$495 due if they pay prior to discount date. Needs to
show $500 full amount due, $5.00 discount taken, and
$495 actual I aid.
Establish an automatic transfer of Assessment
Change Orders (ACO's) from the Tax Assessor's
Office and the Tax CommisSioner's Office. Ability to
transfer the file from TAD to TCO, and actually update
the bil! per approval of TCO, This item Is part of the
orl inal contract.
Establish an automatic transfer of Owner Account file 40
updated from the Tax Assessor's Office and the Tax
Commissioner's Office, (Address changes) This Item
Is art of the orj inal contract.
Establish an automatic transfer of property transfers 40
from the Tax Assessor's Office and the Tax
Commissioner's Office. (Transfers) This item is part .
of the ori inal contract.
When we run the Mortgage Company by Name report.
does it include bills with stC!tus codes? Yes - unless
changes are required, this item is complete.
Mortgage Company posting by tape. Need to make
sure that overpayments are posted to individual bills,
not the last bill. The current functionality does
meet this requirement.
SCAN option in Man-Pay needs to be in sequence,
Preferably map number and owner na~e se uence.
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20
10
70
20
10
70
20
10
70
Page 1 or 6'
JUN-1S-2000 0a:21
FRO~ PRGrESSIONRL OFFICES
TO
070572259841530
P.8S
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Status Code message added to F2 screen.
for the Public Inquiry screens.
18 High Need the ability to project interest for the Levy Letters. 40 20 10 70
19 High Need the a~ility to print the delinquent bills in batch 32 16 8 56
mode. Needs to prompt for (at least) status code and
batch code. -This could be used for the mass
delinquent bi:ling;
20 High Discount amount needs to be reflected on the 16 8 4 28
Tax/Refund Disbursement by Authority Report.
21 High Discount amount (and full amount) needs to appear 16 8 4 28
on the F2 screen. *Needed for the Public Inquiry
screens.
22 High Need the ability to print the delinquent and current 16 8 4 28
bills to the screen (not just the workstation printer).
23 High Query by PIN to see one line item for each tax bill with See See See See 22
a grand lotal. This needs to display on the screen so 22 22 22
we can provide information over the phone. 'This
could be accomplished by having the ability to send
the delinquent bill and/or current bill to the screen.
(See item above - Need the ability to print the
delinquent bills in batch mode. Needs to prompt for
(at least g{atus code and batch code.
25 High Need to be able to create the Extended Digest in Map 16 8 4 28
# sequence as an option: We can provide this
option as another report.
26 High Add adjustment numbers to transaction reports and 16 8 4 28
adjustmen~ reports. There is not room on the
transaction report without adding another line of
print for each item. Adding it to the adjustment
report should not be a problem. Jack suggested
that we might print In the same place as the check
numbers on adjustments. ACO# or verbiage as
entered on CTRL F8 (adjust bill) could be
substituted since check numbers are not on
adjustments. The estimate has been adjusted to
allow for this change.
28 Medium Create a report, executable from the menu, that will 8 4 2 14
list duplicate map records in the Final Digest. Add this
to the End of Year Work List.
29 Medium Create a report, executable from the menu, that will 8 4 2 14
list duplica~e map records (for a given year) in the Tax
Bill file. Add this to the End of Year Work List.
30 Medium Need to be able totogg1e discount in the Telephone 16 8 4 28
Screen,
31, Medium Need a way to toggle the discount "on" or "off' for a 16 8 4 28
register to effect every transaction taken within that
register, By doing this. we should not affect the
deposit da~e,
32 Medium Need Mortgage Company report by map number. 8 4 2 14
06/16fOO
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JUN-19-2000 03:21
FRO~ PROFE~510NRL OFFICES
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\::;725722::;S:3415321
P.07
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33 Medium Need ability to send reminder bills to owner of January 4 28
1 (as an option). The customer needs the
functionality to sort tax bills and s~nd them to the
owner of January 1 and the current owner if the
current owner is not the same as the ownor of
Janua'ry 1. We would need to add a new tax bill
sort option on the print tax bills screen.
36 Medium When log files are generated from the Mqrtgage
Company posting (by tape or man-pay) make the print
files unique so we can go back andre-print. You can
save these files using option 4 ~ filename and the,n
1001< at them agaln when needed.
37 Medium Need the ability to print mailing labels for mortgage
companies. Options B & C on the Mortgage
Company Menu meet this requirement but are not
supported on the laser printer. This Item was part
of the origInal contract and will just need to be
adjusted for the laser printer.
38 Medium Would like to have special indicator for when an '
account is cod~d as: S, Z, X, Q & R. Also codes 1,2
. 3 , 4 I 5 , 6 I 7 . 8 & 9. This option Is the same as
number 17.
40 Medium Would like to do automated refund checks. Need to
see a sample of Jackson County checks with
information printed on them. "Need to fix the following
BUG first - Payments on multiples does not show who
paid (or overpaid) except on the last bill. The system
assumes the owner paid the bill. If Richmond uses a
checl< format like Jackson, programming changes,
will not be required. This Item still needs to be
confirmed before the agreement is completed.
* Addition per The owner as of January 1 should be stored in it's
Attached own owner account record so that the mailing address
Letter will be available and so the information will be
available for back years. It would not be if we used
the ownership file which is wiped out every year. The
'Fda Tax Notice report', levy letters, fifa data file
reports as well as other parts of the tax system must
be modified to reflect this new way of storing the legal
owner.
Total Hours
06116100
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AUGUSTA-RI~IO~1) COUNTY COMMISSION
-
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, JA."1ES B. WAll.
crry A TIOR. "'"EY
P. O. Box. 2125
454 G'REENE STREET
At;GU5TA, GEORGIA 30903
Bus. (706) 821.2488
Fax No. (706) 722..-59&4
E-Mail: JwaU@co.ri.chmood.ga.UJ
February 14,2000
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Mr. Clm1es C. Crumley
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R~ Svstrms.,1nc.
2001 West~&'iirM '
Suite 100 ! '
Alpbaretta, Goorgi2. 30004
Vb TeI.ecopier
(770) 772-5111 and
Regular Mail
RE: Addendum Twq to RSI AgrecmeII1 with Augusta. Georgia
Our File No. AR-84-009
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.Dear Mr. CrUmley: '
I. In the contraCt a.mcndnxnt which was su bmined to you, we bad pro~~d that RSI
agree to modify the system to provide for matching RCCt)UD1 numbers to corrcsp:md with account
numbers bei~ u::til.i.zed in the Tax Assessors Office. Ho",'t:'Y'tt, there is now a more importa:rI1
issue, and that is being able to capture on tl1e fifa inte:rfa.ce the record OVyllCT ofproperties as of
January 1 of ~h year. We would tikI: to substitute this modification for the modLficstion for the
account cadet If this is acceptable to you, I will srnd to you 'a revised addendum to the contract. I
look forwardlto hearing from you concc:min.g the'proposcd Addendum and the chznge suggested
herein.
Tb.a.nk. ing you, I am
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,........
JB W/sjp
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Cc: CliffJrcl Rushton
Jerry ISaul
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