HomeMy WebLinkAboutScrap Tire Enforcement and Education Grant
Augusta Richmond GA
DOCUMENT NAME: ~~ap ~\'(e5\r'b,(c-exY\en+ ~ @..utUtKY, uf()JYli-
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YEAR: ~q
BOX NUMBER: (J~
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Georgia Department of Natural Resources
Environmental Protection Division
Planning & Administrative Support Program
4244 International Parkway, Suite 104, Atlanta, Georgia 30354
Lonice C, Barrett, Commissioner
Harold F. Reheis. Director
(404)363-7026
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August 9, 1999
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Robert H. Sherman, III, Director
Augusta-Richmond License and Inspection Department
1815.Marvin Griffm Road
P.O. Box 6399
Augusta, Georgia 30906
RE: 1999 Scrap Tire Enforcement and Education Grant
Dear Mr. Sherman:
Enclosed is the fully executed Agreement between EPD and Augusta-Richmond County for
continuation of scrap tire and solid waste enforcement programs. We will periodically review the County's
progress pertaining to the terms of the Agreement, and will be available for technical assistance as needed.
Our Scrap Tire Management Unit enforcement officer, Barden Cannamela, will be available for
enforcement questions and assistance. You may contact him at (706)369-6376. Also attached is the Scrap
Tire Enforcement Quarterly Report form for your local enforcement officer to remit every three months to
summarize activities of the quarter.
To request reimbursement, pay special attention to the terms of the Agreement, and submit your
request with all support documentation to Kristi Campbell at the above address. We have enclosed a request
for reimbursement form for your use. You may want to make multiple copies for future needs.
Thank you again for your interest in our grant program. We look forward to working with you.
If you have any questions about the terms of the Agreement, please contact Kristi Campbell at (404) 362-
2587.
Sincerely,
/n{;~~
Mark Smith, Chief
Land Protection Branch
Enclosures
KOC (mj),aug-rich.exe (738-090018)
cc: Barden Cannamela (with copy of Agreement)
Armando Totka
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AGREEMENT
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This Agreement made and entered into this ~ day of , 1999, by and between the
Georgia Department of Natural Resources, Environmental Protection Di 'sion (hereinafter, "EPD"), and
the Augusta/Richmond County Board of Commissioners (hereinafter, '''GRANTEE'').
I. RECITALS
WHEREAS, the State of Georgia is interested in the promotion of the health and welfare of its citizens;
and
WHEREAS, cooperative efforts of the state and local governments are beneficial to the citizens of
Georgia;
WHEREAS, Section 12-8-37.1. of a.e.G.A. provides that EPD may grant and administer funds for the
purpose specified therein; and
WHEREAS, certain funds were appropriated by the General Assembly for the purposes set forth herein;
and
WHEREAS, GRANTEE warrants that ithas the authority to expend monies for the purposes set forth
herein; and
WHEREAS, GRANTEE, in a duly held meeting, adopted a resolution, which is attached hereto and
incorporated by reference, approving this Agreement and authorizing the acceptance hereof:
NOW, THEREFORE, in consideration of the mutual promises and other good and valuable
consideration set forth below (the receipt and sufficiency of which is acknowledged by the respective
parties), the parties hereby agree as follows:
II. TERMS AND CONDITIONS
A. TERM
The initial term of this Agreement shall commence upon execution by all parties hereto, and shall
thereafter continue for a period of two (2) years. This Agreement may be renewed for one (1) additional
periods of one (1) year upon written mutual consent of the parties. Each respective renewal shall be
upon the same terms and conditions, and shall be effected at least thirty (30) days prior to expiration of
the initial or then current term of this Agreement.
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B. SCOPE
Subject to the terms and. conditions hereinafter set out, EPD hereby agrees to reimburse GRANTEE up to a
total of $29,325.00 over the course of this Agreement (inclusive of the initial term and all renewal
periods). Specifically, EPD agrees to reimburse GRANTEE for those sums hereinafter expended for the
purposes and uses set forth and described in GRANTEE'S application attached hereto as Exhibit "A" and
incorporated herein and made a part hereof. Enforcement programs must also comply with the
"Expectations of Local Code Enforcement Officers" attached hereto as Exhibit "B", and education
progra~,?lUst comply with the "Expectations of Local Education Programs" attached hereto as Exhibit
"C". BOtfrexhibits are incorporated herein and made a part hereoffand (hereinafter, the items in Exhibit
"A", Exhibit "B", and Exhibit "C" will be referred to as "Allowable Purposes").
C. PAYMENT
(1) A request for reimbursement of expenditures for Allowable Purposes (hereinafter, "Request for
Reimbursement") shall be submitted to EPD on forms designated by EPD. Requests for Reimbursement
may be submitted as and when respective tasks are completed in connection with the Allowable Purposes
by GRANTEE provided, however, rio more than a total of two (2) Request for Reimbursement shall be
submitted by GRANTEE to EPD within any given thirty (30) day period. Requests for Reimbursement
shall be submitted to the following person at EPD: Kristi Campbell, Trust Fund Coordinator, 4244
International Parkway, Suite 104, Atlanta, Ga. 30354.
(2) Before a Request for Reimbursement will be considered by EPD. the respective tasks for which
reimbursement is sought must first have been completed by GRANTEE.
(3) Upon receipt of all required documentation. EPD will conduct its review of the Request for
Reimbursement, and, thereafter, provide written notification to GRANTEE as to which portion of the
requested funds will be reimbursed to GRANTEE (hereinafter, "the Reimbursed Costs"). Except as may
otherwise be provided herein, payment of the Reimbursed Costs shall be made within thirty (30) days of
EPD's written notification to GRANTEE of its approval thereof. In no event shall GRANTEE be entitled
to receive more than a total of $29,325.00 pursuant to this Agreement.
(4) First time GRANTEES will receive 100% reimbursement for their expenses for Allowable Purposes.
Previous GRANTEES will receive 75% reimbursement for their expenses for Allowable Purposes.
(5)The following person(s) are hereby designated as being authorized to receive payment of the
Reimbursed Costs on behalf GRANTEE:
NAME: Robert H. Shennan, III TITLE: Director, License & Inspection Unit,
ADDRESS' 1815 Marvin Griffin Road, P. O. Box 6399
. Augusta, GA 30906
TELEPHONE #:( 706) 796-5050 F ~'{#: ( 706) 796-5037
The above person(s) may be substituted or changed by GRANTEE upon written notice to EPD
pursuant to paragraph M below.
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D. USE OF FUNDS
The Reimbursed Costs must have been used only for the Allowable Purposes designated herein and for no
other purpose. In the event EPD determines that the Reimbursed Costs (or portion thereof) have been
utilized for any non-Allowable Purpose, EPD shall, in addition to any other remedies available to it, be
entitled to treat such unauthorized use of the Reimbursed Costs as a material default by GRANTEE
pursuant to the provisions of Paragraph..J(1) below.
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E. BUDGET CHANGES
The GRANTEE must request approval for any and all budget changes. A reallocation of funds may be
requested by submitting a budget revision in the same format used in the original application. The request
shall be accompanied by a narrative justification for the proposed reallocation. Approval will not be given
to those requests for reallocation which do not support the goals and objectives of the grant program.
F. ACCOUNTING RECORDS/RIGHT TO INSPECT
(1) Accountin~ System/Records Retention Requirements
GRANTEE agrees to maintain an accounting system which meets the requirements of the Government
Accounting Standards Board (hereinafter "GASB"). The accounting system shall maintain books, records,
documents, and other evidence which pertain to and sufficiently support (in accordance with GASB) the
Reimbursed Costs provided to GRANTEE pursuant to this Agreement (hereinafter collectively, "The
Records"). Accounting procedures, policies, and The Records shall be completely open to State audit at
any time during and for a period of five (5) years from the date of payment of the Reimbursed Costs, and
GRANTEE shall preserve and make available such accounting procedures, policies and The Records
during such time period. GRANTEE may, with the prior written consent of EPD, and in fulfillment of its
obligation to retain The Records as required by this paragraph, substitute photographs, microphotographs
or other authentic reproductions of The Records, after the expiration of two (2) years following the date of
payment of the respective Reimbursed Costs to which such Records relate, unless a shorter period is
authorized by EPD with the concurrence of the State Auditor or his duly authorized representative.
Permission to substitute The Records as provided herein shall be within the sole discretion of EPD.
(2) Audit Requirements
The State standards for audits of contractors, and programs conducted under this Agreement are applicable
to this section and are incorporated by reference as though fully set out herein.
G. RIGHT TO INSPECT WORK
EPD, the State Auditor of Georgia, or their authorized representatives shall, during normal business hours,
have the right to enter into the premises of GRANTEE and/or all subcontractors, or such other places
where the work for which the Reimbursed Costs are provided herein has been performed, for the purpose
of inspecting, monitoring, or otherwise evaluating such work.
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H. PERIODIC REPORTS
At least once every three (3) months throughout the course of this Agreement (inclusive of the initial term
and all renewal periods), GRANTEE shall submit a written report to EPD. The written report shall include
any information with respect to tlle Reimbursed Costs and activities related to the Allowable Purposes
under the Agreement.
I. RELATIONSHIP OF THE PARTIES
Neither GRANTEE nor any of its respective agents, servants, employees or subcontractors shall become or
be deemed to become an agent, servant or employee of EPD as a result of this Agreement. Provided
further, this Agreement shall not be construed so as to create a partnership or joint venture between
GRANTEE and EPD.
J. TRADING WITH STATE EMPLOYEES
The parties certify that this Agreement does not and will not violate the provisions ofO.C.G.A. ~ 45-10-
20 ~ in any respect.
K. TERMINATION
This Agreement may be terminated by EPD for any or all of the following reasons: for any default by
GRANTEE; for the convenience of EPD; and in the event sufficient funds no longer exist for the payment
of EPD's obligations hereunder. Each of these is described in the following paragraphs.
(1) Termination for Default
The failure of GRANTEE to comply with any term, condition, or provision of this Agreement shall, at the
option of EPD, constitute a default by GRANTEE. In the event of default, EPD shall notify GRANTEE in
writing by hand-delivery or by certified or registered mail, return receipt requested, of the specific act or
omission of GRANTEE which constitutes default. GRANTEE shall have fifteen (15) days from the date
of receipt of such notification to cure such default.; provided, however, if, in the sole discretion of EPD.
GRANTEE'S default poses an imminent danger to the safety and health of the general public, EPD may
require in the written notification that GRANTEE cure the default within a time period less than fifteen
(15) days. In the event of d~fault, and during the above specified grace period, performance under the
Agreement shall continue as though the default had never occurred. In the event the default is not cured
in fifteen (15) days (or within such other time period as required by EPD in the written notification of
default to GRANTEE), EPD may, at its sole option, terminate this Agreement for default. Such
termination shall be accomplished by written notice of termination forwarded to GRANTEE by certified or
registered mail and shall be effective atthe close of business on the date specified in the notice. Upon
effective termination of this Agreement as provided herein, GRANTEE shall not be entitled to any further
payments pursuant to this Agreement (regardless of whether such payments may have previously been
approved by EPD), and shall immediately return to EPD all Reimbursed Costs (or, in the case of a default
due to use of the Reimbursed Costs for non-Allowable Purposes as described in Paragraph D above, such
portion of the Reimbursed Costs as was used for the non-Allowable purposes) previously paid to
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GRANTEE. The remedies provided EPD, herein shall be in addition to and not in lieu of any other
remedies that EPD may have by reason of GRANTEE'S breach of this Agreement.
(2) Termination for Convenience
EPD may terminate this Agreementin whole or in part whenever, for any reason, EPD shall determine that
such termination is in the best interest of the State of Georgia. In the event that EPD elects to terminate the
Agreement pursuant to this provision, it shall so notify GRANTEE by certified or registered mail, return
receipt requested. The termination shall be effective as of the date specified in the notice. Upon effective
termination of this Agreement as provided herein, GRANTEE shall not be entitled to any further payments
pursuant to this Agreement (regardless of whether such payments may have previously been approved by
EPD)
(3) Termination for Unavailability of Funds
Notwithstanding any other provision of this Agreement, the parties hereto agree that the charges hereunder
are payab Ie by EPD from the Solid Waste Trust Fund. In the event that the source of payment for the total
obligation no longer exists or is insufficient with respect to the matters addressed herein, in the sole
discretion of EPD and of the State, then this Agreement as to all such matters or, as the case may be, as to
any of the matters addressed under this Agreement, shall terminate without further obligation of EPD and
the State as of that moment. The certification of EPD and the State of the events stated above shall be
conclusive. Should funding cease or otherwise become unavailable, this Agreement will immediately'
become null and void. Upon effective termination of this Agreement as provided herein, GRANTEE
shall not be entitled to any further payments pursuant to this Agreement (regardless of whether such
payments may have previously been approved by EPD.)
L. GOVERNING LAW
This Agreement shall be construed in accordance with the laws of the State of Georgia.
M. FORCE MAJEURE
The parties hereto shall not be responsible for any failure or delay in the performance of any obligations
hereunder caused by acts of God, flood, fIre, war or public enemy.
N. NOTICES
All notices under this Agreement shall be deemed duly given: Upon delivery, if delivered by hand
(against receipt); or three days after posting, if sent by Registered or Certified Mail, Return Receipt
Requested; to a party hereto atthe address set forth below or to such other address as a party may designate
by notice pursuant hereto.
GRANTEE: Name: Robert H. Sherman, III
Title: Director, License, and Inspection Deparbnent
Mailing Address: 1815 Marvin Griffin Rd., P. O. Box 6399
Augusta, GA 30906
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Telephone#: (706) 796-5050
Facsimile#: (706) 796-5037
EPD: Name: Kristi O. Campbell
Title: Trust Fund Coordinator
Mailing Address: 4244 International Parkway, Suite 104
Atlanta, Ga 30354
Telephone #: (404) 362-2587
Facsimile#: (404) 362-2693
O. WAIVER
The waiver by EPD of any breach of any provision contained in this Agreement shall not be deemed to be
a waiver of such provision on any subsequent breach of the same or any other provision contained in this
Agreement. No such waiver or waivers shall serve to establish a course of performance between the
parties contradictory to the terms 4ereof. '
P. AUTHORITY/OPEN MEETINGS
GRANTEE warrants that it has full power and authority to enter into and perform this Agreement, and that
the person signing on behalf of GRANTEE has been properly authorized and empowered to enter into this
Agreement. GRANTEE certifies that in approving this Agreement that it has complied with the
requirements of Chapter 14 of Title 50 of the Official Code of Georgia Annotated regarding open
meetings. G~E further acknowledges that it has read this Agreement, understands it and agrees to
be bound by it.
Q. SEVERABILITY
Ifany term or provision of this Agreement shall be found to be illegal or unenforceable then,
notwithstanding, this Agreement shall remain in full force and effect and such term or provision shall be
deemed stricken herefrom.
R. HEADINGS
The paragraph headings used in this Agreement are for reference purposes only and shall not be deemed a
part of this Agreement.
S. AMENDMENTS IN WRITING
No amendment to this Agreement shall be effective unless it is in writing and signed by duly authorized
representatives of the parties.
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T. ASSIGNMENT
GRANTEE shall not assign its right to receive Reimbl1rsed Costs, or any obligations required of it
pursuant to this Agreement without the express written consent of EPD.
U. HOLD HARMLESS OBLIGATIONS
(a) GRANfEE shall hold EPD, its agents and employees, harmless from any and all claims resulting
from or arising out of the grant, including, without limitation, damage claims for injury to persons or
property. In the event a lawsuit is filed against EPD for the State of Georgia in connection with the
Agreement, GRANTEE shall, at its own expense, be entitled to and shall have the duty to participate in the
defense of the lawsuit if EPD gives GR..:\NTEE immediate notice in writing of the institution of such suit,
permits GRANTEE to fully participate in the defense of the suit, and gives GRANTEE all available
information, assistance and authority or enable GRANTEE to do so. No settlement or compromise of any
claim, loss or damage asserted against EPD or the State shall be binding upon EPD or the State unless
expressly approved in writing by EPD and the State.
(b) GRANTEE has submitted an application for the funds herein, and expressly acknowledges that
EPD, its agents and employees, in passing through such funds, has neither assumed nor undertaken any
legal duties to GRANTEE or others. GRANTEE agrees to make no claims or demands against EPD, its
agents or employees, for any damages that may result from or arise out of the disbursement of the funds
hereunder, even if such claims or demands are made against GRANTEE.
V. CONFLICTS OF INTEREST
GRANfEE hereby attests that all of the officials of GRANTEE have certified that they have not violated
any applicable conflict of interest law under either state law (O.C.G.A. SS 45-10-20-45-10-28 and 36-67 A-
1-36-67A-4) or under any local ordinance, charter, rule, orregulation and that they sha,l1 comply with same
throughout the term of this Agreement.
W. COPYRIGHT
No report. surveys, or other documents produced in whole or in part under this Agreement shall be the
subject of any application for copyright by or on behalf of GRANTEE.
X. DRUG-FREE WORKPLACE
GRANTEE hereby certifies that:
(1) A drug-free workplace will be provided for GRANTEE'S employees during the performance of this
Agreement~ and
(2) It will secure from any subcontractor hired to work in a drug-free workplace the following written
certification: "As part of the subcontracting agreement with (Contractor's Name), (Subcontractor's Name)
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certifies to the Contractor that a drug-free workplace will be provided for the subcontractor's employees
during the performance of this Agreement pursuant to paragraph 7 of subsection B of Code Section 50-24-
3."
Y. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties with respect to the subject matter; all
prior agreements, representations, statements, negotiations, and undertakings are superseded hereby.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first written above.
GEORGIA DEPARTMENT OF NATURAL RESOURCES,
ENVIRONMENTAL PROTECTION DIVISION ("EPD")
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Harold F. Reheis, Director
Public
(;\..~1'Lj
Notary Public,
Fulton County, Georgia
My Comm, Expires Nov. 24, 2001
T AfRICHMOND COUNTY
OF COMMISSIONERS ("GRANTEE")
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Kristlclcont:roct.revi!ion
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RESOLUTION
WHEREAS, the Board of Commissioners of AugustalRichmond County has applied to the
Environmental Protection Division of the Department of Natural Resources for a grant of financial
assistance programs; and
WHEREAS, such programs are necessary to provide adequately for the public health and welfare;
IT IS HEREBY RESOLVED by the Board of Commissioners that the proposed Agreement for this
STATE GRANT be and the same is hereby approved and the Chairman is herewith authorized to execute,
on behalf of AugustaJRichmond County and.the Board of Commissioners, referenced Agreement and any
other related documents or papers necessary to obtain the grant as vided therein.
This J (P
day of ~~ ,1999
ATTEST:
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(Seal)
7Yn~
Confuussioner
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Commissioner
FEDERAL ID# 5 g - ~:< ~Y&71
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Commissioner
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CERTIFICA nON
I do hereby certify that the above is a true and correct copy of the Resolution duly adopted by
Augusta/Richmond County on the date so stated in said Resolution.
I further certify that I am the County Clerk and that said ~olution has been dUI~ed in the
official records of said County and remains in full force an~ffe~ this A Ice day of ,1999.
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LanddocsIKristiclcontJ"8Ct/ccnificalion
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Scrap Tire Grant Program Application
SECTrOI~ A
1. l"iar'"-e. c~wr:t'f. ar.d accress of A~9Ijcar:t ("See Ir:str..;c~iens cn Back): AUGUSTA -RICHMOND COUNTY
GOVERNMENT, 530 GREENE ST., AUGUSTA, GA 30901
2. Ccr:tact Perscn: MR. ARMANOO TOTKA
3. Te!e~hor.e: (706) 796-5050 Fax: (06) 796-1)017
4, A;:plicaticn ~reparec by (Name/Ort;ar.izacion/NI.;mber): AJT(:TT~TA -RTr1-TM()1\Il) r()JThITV
LICENSE and INSPECTION DEPARTMENT, P.O. BOX 6399. AUGUSTA, GA 30906
5. Ir.cicate :"':e ~~e of t;rant reCjuestec:
E:~fcrce~e::t G E-:ucaticn
o
6. Project aesc~~ticn (Desc:-ibe the ~rojec: in :Wo cr tnree sentences,)
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7~ ~~~~t ~1~~fc~~~Je~r$g~~l1~~e~=~~~ $30,075
8. A,~cl..mtof :-:t...:catien Fwr:cs ReCjwestec:
9. Tctal A~cL:r:c of ReCjuestec for 7 & 8:
10, ;',~CL:...:t ,="'c'Iicec LCC:3lly: Cash SlO,025
11. Frejec: CJS,: $40 ,1m
12. Tc:ai ;",7:Cl.:r.t of Grar.e F!..:r.c:s ,~eqr..:es,ea: <;10 07C;
,
1 J, Ex.:ec:ed .=rcjec: :e;ir.nir:t; Dace:_1Q99
S:~ec:ec Project Completicn Dace: 2000
SECil0N 8
~ ~ C ~~ffic3 ~fo n: i. ~r:~ ~ncersi~.~ec a~t~cr:4=d i:~:"=sa::tacive of .:he a~.=!ic3lit. car:ify :,~ac :0 ~l'ie =es~ .0':
!""-j :<:r:cwia-::;= :~e ir.fcr~aeicr. :Ii :.'~e a:,:!ica~fcr1 :s :it:e ane c::r.sc:. :j~e cec:.:!""-em ,':as :een c:.;ly
a'_:~cr::=c ::1 :t:e ;:'/er~ir:r; :eci' of :~e a:clicar.:. arc. if ~r.cec. :he ac:iicar.c '.vill c;:,r:"'j ewt :r.e
;r:jec: ac::w:es :n :te ,~anne!" cescrioed In :1':;S a:.:iiea~icn. f f;.,;r:.~e!" ca::if'/ ,:-:at :,'ie acclicar.c s,~all
"-::;:,i'::ain ac::::t..;;::!r.~ '-ec::rcs in ac::::r:arce '.vie:": ;enerally ac::e~:ec 'ic'/er.:r7':e!':taJ ac::::wr.r:::9
.:."r:c:::es a,..~c ::-:a~ ::-:e ft...:::cs awarcec ',vill :e :r.:::.;ced in these a!..:cits cr ~;;ar.eial s:a:err:e:.cs II';at
C""/cr ::;' ~. --,- ..," ....~ -r-i"'........, ..;:I,'....... -cr'cc' -......=,.. "'c. ove
15. N~'" -"'-..... .--" '-'-- - . 1/R/Q9'
C :-:-:c:al ~I~::ae!..:re Date
I'Jc,~e(,:laase ,crt,,:) ROBERT H. SHERMAN III
T::!e nTl~"rTOR r.rrFN~F. ~ TN~P"rTTON nF.P'T
,
17. E?IJ Use Only
Cate Received:
l\lall: 0 Har.c 0
;199rovec: 0
Grant Nt..;r.:ter:
Denied: 0
16, Mail::-:ea;;:iicaticn.ir.c:r..:cing .-equired ar:ac:-:~enes :0:
Gecrr;ia ::w;ror.r.:entaJ Protec:icn Division
A TiN: Scrap Tire ?rct;ram
~2~~ !ncer:':atiorral ?arkway, Suite 104
A:!ama. Gecrt;ia J03~
;1cclica~t COr:':oliance:
SOlid W as~e Pfan 0
Net Applicable 0
Solid Waste Rules 0
. Sec::on 391-3-U9
prease see instruc:ions on the back of this form.
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*6. AUGUSTA LICENSE and INSPECTION DEPARTMENT WILL ENFORCE VIOLATIONS OF ILLEGAL
SCRAP TIRE DUMPING AND SOLID WASTE.
Augusta/Richmond County Enforcement Grant Budget
2nd Year
Enforcement Cost 75% Award
Personnel $ 34,600.00 $ 25,950.00
Gas/Fuel/Maintenance $ 1,000.00 $ 750.00
Office Supplies $ 1,000.00 $ 750.00
Field Supplies $ 1,500.00 $ 1,125.00
Training/Travel $ 1,000.00 $ 750.00
Total Enforcement $ 39,100.00 $ 29,325.00
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AUGUSTA LICENSE & INSPECTION DEPARTMENT
ROBERT H. SHERMAN. III
OIRECTOR
'815 MARVIN GRIFFIN RD
P,O. 80X 6399
AUGUSTA. GEORGIA' 30906
(7061796.5050 FA)( 796-5037
BUIUlING PERMITS: 796-5050
BUSINESS UCENSE: 796-5053
ALCOHOL UCENSE: 796.5033
cooe ENFORCEMENT: 796.5049
TO: DEPARTMENT OF NATURAL RESOURCES
GA ENVIRONMENTAL PROTECTION DIVISION
ATTN: KJUSTrCAl~PBELL
FROM: AUGUSTA-RICHMOND COUNTY
LICENSE & INSPECTION DEPARTMENT
ARlY1ANDOTOTKA
AUGUSTA-RICHMOND COUNTY APPLICA TrON ATTACHMENT -A
Augusta- Richmond County Board of Commissioners welcomes the opportunity
to apply once again for the Scrap Tire Enforcement Grant. Augusta- Richmond County
Government has been geared toward enforcing the clean-up of scr'ap tire piles and other
solid wastes in the Augusta- Richmond County area. By attaining this grant we will be
able to continue our enforcement of illegal scrap tire and solid waste dumping.
Augusta- Richmond County is interested in continuing its scrap tire enforcement.
Augusta is the second largest city in the state and there are about 150 scrap tire generators
within our jurisdiction. The second year code enforcement grant would be utilized for
maintaining the salary & wages of the code enforcement officer as well as operating
costs, supplies, and training.
The code enforcement officer has been inspecting scrap tire sites, as well as routinely
inspect scrap tire generators to see if there are any state and local laws that are violated.
The officer has been issuing a quarterly report of existing scrap tire sites and other sol~d
waste violations to Georgia EPD. In 1997, through the scrap tire program grant, .
Augusta-Richmond County was successful in properly disposing 675 tons of scrap tires.
In 1998 we were successful in properly enforcing scrap tire dumping.
We are in the process of developing ordinances that will enable us to be specific about
the type of violations that are discovered.
Augusta-Richmond County is in compliance with Georgia Solid Waste Act and Rules.
Augusta-Richmond County has been complying with the "Expectations of Local Code
Enforcement Officers".
If there are any questions please contact Armando Totka, Auditor at (706) 796-5177
Exhibit B
Expectations of Local Code Enforcement Officers
The scrap tire and solid waste enforcement officer's primary responsibilities are to:
1. Obtain enforcement training from EPD staff within the fIrst four weeks of hiring.
2. Develop and implement, preferably in the county and its cities, a state approved local solid waste
regulatory ordinance including tire regulations within the fIrst three months of receipt of the contract.
3. Develop and implement a state approved solid waste management program that is consistent with the
Local Solid Waste Mangement Plan.
4. Keep accurate and complete support documentation of day to day activities, including hours worked,
cases, inspections, etc...
5. Inventory and assess the number of scrap tire piles located within the regulatory boundary.
a. Issue citations or notices of violation for dumpers or property owners
b. Notify EPD of dumps which are not cleaned up
6. Inspect scrap tire generating facilities:
a. Do they have a State issued identifIcation number?
b. Are they using permitted scrap tire carriers?
c. Are they keeping accurate manifests of tires removed?
d. Are the scrap tires being transported only to approved handling facilities?
e. Is the number of scrap tires on site within the allowable storage limits?
7. Inspect scrap tire carriers:
a. Do they have a State issued Carrier Permit?
b. Are they keeping accurate manifests of tires transported?
c. Are they transporting scrap tires only to approved facilities?
d. Is the number of scrap tires on site within the allowable storage limits?
8. Inspect scrap tire sorters:
a. Do they have a State issued identification number?
b. Do they have a State issued Carrier Permit?
c. Are they properly manifesting the disposition from the generator to the sorting operation?
After sorting the tires, are they properly re-manifesting the disposition of the tires from
the sorting operation to the State approved end user or processor?
d. Is the number of scrap tires on site within the allowable storage limits?
e. Are they processing 75% of tires received during the quarter?
f. Are they in compliance with all other requirements of processing facilities?
9. Communicate and coordinate with the entity responsible for education to help ensure that effective
methods are being used to convey to citizens, school children, industry, and other local government
departments the importance of proper solid waste management and the consequences of noncompliance
with state and local scrap tire/solid waste ordinances.
10. Submit a report of the above listed activities to EPD on a quarterly basis.
11
Exhibit.C
Expectations of Local Education Prowams
The educational component funded by this grant is required to:
1. Promote tire recycling and reuse.
2. Promote cititzen involvement in tire abatement programs (if scrap tire cleanup grants are awarded)
3. Educate tire dealers in the requirements of the Scrap Tire Management Program.
4. Promote solid waste management, waste reduction and recycling
5. Communicate and coordinate efforts, where possible, with the entity responsible for enforcement to
help ensure that effective methods are being used to convey to citizens, school children, industry,
and other local government departments the importance of proper solid waste management and the
consequences of noncompliance with state and local scrap tire/solid waste ordinances.
6. Submit a report of activities to EPD on a quarterly basis.
12
GEORGIA DEPARTMENT OF NATURAL RESOURCES
ENVIRONMENTAL PROTECTION DIVISION
Scrap Tire Enforcement Grant Reimbursement Request Form
Grantee: Augusta/Richmond County
Dates From: To:
(Day - Month - Year) (Day - ;-'Ionth - Year)
I Enforc~ment Funds Requested: 111100% Cost 11175% Reimbursement I
Personnel $ $
GaslFueVMaintenance $ $
Office Supplies $ $
Field Supplies $ $
Travel/Training $ $
TOTAL REIMBURSEMENT REQUESTED $ $
Please attach all invoices to the back of this form
Form and Invoices should be mailed to:
Environmental Protection Division
Scrap Tire Program
4244 International Parkway, Suite 104
Atlanta, Georgia 30354
Send This form to:
Environmental Protection Division
PlannirJg and Administrative Support Program
4244 International Blvd., Suite'104
Atlanta, Georgia 30354
. .
GEORGIA DEPARTMENT OF NATURAL RESOURCES
ENVIRONNIENT AL PROTECTION DIVISION
Scrap Tire Enforcement Grant Quarterly Report
I City/County
Year
Reportmg Penod
1. DATE SCRAP TIRE AND SOLID WASTE ORDINANCE ADOPTEDIREVISED
2. GENERATORS
o Inspections/Audits
o Citations
3. CARRIERS
o Inspections/Audits
o Citations
4. PROCESSORS
o Inspections/Audits
o Citations
5. COMPLAINTS
o Citations
6. DUMPING INVESTIGATIONS
7. DUMPS CLEANED UP
8. NUMBER OF TIRES CLEANED UP
9. OTHER ACTIVITIES
10. COMMENTS
I hereby certify that this report has been examined by me and is, to the best of my knowledge and belief, a true
and complete report for the period stated.
Signature
Dale
Printffvoe Name
TIlle
SWM-FM Scrap Tire Enforcement Grant Report 7/31/98
ST-17
7IJ 1/98
------:--~~-~~.__...._-"--_c;:~____~_....;;;;:;;;;;;;;...;:;;.......;._..~~_._...;..;,u;;;.....;;.;;..----_-._:__~~~--....
- .-------------- ------
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, rgia Department of Natural Resources
Environmental Protection DIvision
Planning & Administrative Support Program
4244 International Parkway, Suite 104, Atlanta, Georgia 30354
Lonice C, Barrett, Commissioner
Harold F. Reheis, Director
(404)363-7026
May 21,1999
Honorable Bob Young, Chairman
Augusta-Richmond County Board of Commissioners
530 Greene Street
605 City/County Building
Augusta, Georgia 30911
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SUBJECT:
Scrap Tire and Solid Waste Enforcement and Education Grant
Dear Commissioner Young:
The Environmental Protection Division has completed evaluating your Scrap Tire
EnforcemenUEducation Grant Program application. Weare pleased to offer you a grant for
enforcement and/or education efforts described in your application. Please note that the amount
offered may be different from the requested amount.
Enclosed are three copies ofthe proposed Agreement. Please sign two (2) of the copies and
return them to Kristi Campbell at the address above. The third copy is for your files. We will send
you a copy of the fully executed Agreement once it has been signed by our Director.
We look forward to working with you. If you need additional information, please contact
Mrs. Campbell at (404) 362-2587.
Sincerely,
/'Y&.-/ /~~.
Mark O. Smith, Chief
Land Protection Branch
cc: Harold F. Reheis
Region EPD office
file
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AGREEMENT
This Agreement m~d~ and entered into this' /~ day of, ~fJl42tj ,1999, by and between the
Georgia Department of Natural Resources, Environmental Protection Division (hereinafter, "EPD"), and
the AugustalRichmond County Board of Commissioners (hereinafter, "GRANTEE").
I. RECITALS
WHEREAS, the State of Georgia is interested in the promotion of the health and welfare of its citizens;
and
WHEREAS, cooperative efforts of the state and local governments are beneficial to the citizens of
Georgia;
WHEREAS, Section 12-8-37.1. of a.e.G.A. provides that EPD may grant and administer funds for the
purpose specified therein; and
WHEREAS, certain funds were appropriated by the General Assembly for the purposes set forth herein;
and
WHEREAS, GRANTEE warrants that it has the authority to expend monies for the purposes set forth
herein; and
WHEREAS, GRANTEE, in a duly held meeting, adopted a resolution, which is attached hereto and
incorporated by reference, approving this Agreement and authorizing the acceptance hereof:
NOW, THEREFORE, in consideration of the mutual promises and other good and valuable consideration
set forth below (the receipt and sufficiency of which is acknowledged by the respective parties), the parties
hereby agree as follows:
II. TERMS AND CONDITIONS
A. TERM".,
, I
The initial term of this Agreement shall comnience upon execution by all parties hereto, and shall
thereafter, continue for a period of two (2) years. This Agreement may be renewed for one (1) additional
period~ of one (1).yearupon' written mutual consent of the parties. Each respective renewal shall be upon
the same terms and conditions, and shall be effected at least thirty (30) days prior to expiration of the initial
or then current term of this Agreement
1
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B. SCOPE
Subject to the terms and conditions hereinafter set out, EPD hereby agrees to reimburse GRANTEE up to a
total of $29,325.00 over the course of this Agreement (inclusive Of the initial term and all renewal
periods). Specifically, EPD agrees to reimburse GRANTEE for those sums hereinafter expended for the
purposes and uses set forth and described in GRANTEE'S application attached hereto as Exhibit "A" and
incorporated herein and made a part hereof. Enforcement programs must also comply with the
"Expectations of Local Code Enforcement Officers" attached hereto as Exhibit "B", and education
programs must comply with the "Expectations of Local Education Programs" attached hereto as Exhibit
"C". Both exhibits are incorporated herein and made a part hereof, and (hereinafter, the items in Exhibit
"A", Exhibit "B", and Exhibit "c" will be referred to as "Allowable Purposes'').
C. PAYMENT
(1) A request for reimbursement of expenditures for Allowable Purposes (hereinafter, "Request for
Reimbursement") shall be submitted to EPD on forms designated by EPD. Requests for Reimbursement
may be submitted as and when respective tasks are completed in connection with the Allowable Purposes
by GRANTEE provided, however, no more than a total of two (2) Request for Reimbursement shall be
submitted by GRANTEE to EPD within any given thirty (30) day period. Requests for Reimbursement
shall be submitted to the following person at EPD: Kristi Campbell, Trust Fund Coordinator, 4244
International Parkway, Suite 104, Atlanta, Ga. 30354.
(2) Before a Request for Reimbursement will be considered by EPD, the respective tasks for which
reimbursement is sought must first have been completed by GRANTEE.
(3) Upon receipt of all required documentation, EPD will conduct its review of the Request for
Reimbursement, and, thereafter, provide written notification to GRANTEE as to which portion of the
requested funds will be rdmbursed to GRANTEE (hereinafter, "the Reimbursed Costs"). Except as may
otherwise be provided herein, payment of the Reimbursed Costs shall be made within thirty (30) days of
EPD's written notification to GRANTEE of its approval thereof. In no event shall GRANTEE be entitled
to receive more than a total of $29,325.00 pursuant to this Agreement.
(4) First time GRANTEES will receive 100% reimbursement for their expenses for Allowable Purposes.
Previous GRANTEES will receive 75% reimbursement for their expenses for Allowable Purposes.
. ;~ . .
(5)The followingperson(s) are hereby designated as being authorized to receive payment of the
Reimbursed Costs on behalf GRANTEE:
. :'-':'.: .'..' .~..}~i;J~~_..'..~ ~.J~;"",,;:" l. .:.. ::.
N~:Robert H. Sherman, III TTrLEDirector, License and Inspection Dept.
ADDRESS: 1815 ,Marvin Griffin Road, P. O. Box 6399, Augusta, GA 30~06
TELEPHONE #:( 706) 796-5050 FAX#: (706) 796-5037
The above person(s) may be substituted or changed by GRANTEE upon written notice to EPD
pursuant to paragraph M below.
2
i_
D. USE OF FUNDS
The Reimbursed Costs must have been used only for the Allowable Purposes designated herein and for no
other purpose. In the event EPD determines that the Reimbursed Costs (or portion thereot) have been
utilized for any non-Allowable Purpose~ EPD shall, in addition to any other remedies available to it, be
entitled to treat such unauthorized use of the Reimbursed Costs as a material default by GRANTEE
pursuant to the provisions of Paragraph J(I) below.
E. BUDGET CHANGES
The GRANTEE must request approval for any and all budget changes. A reallocation of funds may be
requested by submitting a budget revision in the same format used in the original application. The request
shall be accompanied by a narrative justification for the proposed reallocation. Approval will not be given
to those requests for reallocation which do not support the goals and objectives of the grant program.
F. ACCOUNTING RECORDS/RIGHT TO INSPECT
(1) Accountin~ SystemlRecords Retention Requirements
GRANTEE agrees to maintain an accounting system which meets the requirements of the Government
Accounting Standards Board (hereinafter "GASB"). The accounting system shall maintain books, records,
documents, and other evidence which pertain to and sufficiently support (in accordance with GASB) the
Reimbursed Costs provided to GRANTEE pursuant to this Agreement (hereinafter collectively, " The
Records"). Accounting procedures, policies, and The Records shall be completely open to State audit at
any time during and for a period of five (5) years from the date of payment of the ,Reimbursed Costs, and
GRANTEE shall preserve and make'available such accounting procedures, policies and The Records
during such time period. GRANTEE may, with the prior written consent of EPD, and in fulfillment of its
obligation to retain The Records as required by this paragraph, substitute photographs, microphotographs
or other authentic reproductions of The Records, after the expiration of two (2) years following the date of
payment of the respective Reimbursed Costs to which such Records relate, unless a shorter period is
authorized by EPD with the concurrence of the State Auditor or his duly authorized representative.
Penrussion to substitute The Records as provided herein shall be within the sole discretion of EPD.
(2) Audit Requirements
The State standards for audits of contractors, and programs conducted under this Agreement are applicable
to this section and are incorporated by reference as though fully set out herein.
G. RIGHT TO INSPECT WORK
EPD, the State Auditor of Georgia, or their authorized representatives shal1,' during normal business hours,
have the right to enter into the premises of GRANTEE and/or all subcontractors, or such other places
where the work for which the Reimbursed Costs are provided herein has been performed, for the purpose
of inspecting; monitoring, or otherwise evaluating such work.
3
j,
H. PERIODIC REPORTS
At least once every three (3) months throughout the course of this Agreement (inclusive of the initial term
and all renewal periods), GRANTEE shall submit a written report to EPD. The written report shall include
any information with respect to the Reimbursed Costs and activities related to the Allowable Purposes
under the Agreement.
I. RELATIONSHIP OF THE PARTffiS
Neither GRANTEE nor any of its respective agents, servants, employees or subcontractors shall become or
be deemed to become an agent, servant or employee of EPD as a result of this Agreement., Provided
further, this Agreement shall not be construed so as to create a partnership or joint venture between
GRANTEE and EPD.
J. TRADING WITH STATE EMPLOYEES
The parties certify that this Agreement does not and will not violate the provisions of a.e.G.A. g 45-10-
20 ~ in any respect.
K. TERMINATION
This Agreement may be terminated by EPD for any or all of the following reasons: for any default by
GRANTEE; for the convenience of EPD; and in the event sufficient funds no longer exist for the payment
of EPD's obligations hereunder. Each of these is described in the following paragraphs.
(1) Termination for Default
The failure of GRANTEE to comply with any term, condition, or provision of this Agreement shall, at the
option of EPD, constitut~ a default by GRANTEE. In the event of default, EPD sh.dl notify, GRANTEE in
writing by hand-delivery or by certified or registered mail, return receipt requested, of the specific act or
omission of GRANTEE which constitutes default. GRANTEE shall have fifteen (15) days from the date
of receipt of such notification to cure such default.; provided, however, if, in the sole discretion of EPD,
GRANTEE'S default poses an imminent danger to the safety and health of the general public, EPD may
require in the written notification that GRANTEE cure the qefault, within a time period less than fifteen
(15) days. In the event of default, and during the'above specified grace period, performance under the
Agreement shall continue as though the default had never occurred. In the event the default is not cured
in fifteen (15) days (or within such other time period as required by EPD inthe written notification of
default to GRANTEE), EPD ma~, at its,sole option; terminate this Agreement for default. Such
termination shall be accomplished by written notice of termination forwarded t(} ,GRANTEE by certified or
registered mail and shall be effective at the close of business' on the date specified in the notice. Upon
effective termination of this Agreement as provided herein, GRANTEE shall not be entitled to any further
payments pursuant to this Agreement (regardless of whether such payments may have previously been
approved by EPD), and shall immediately return to EPD all Reimbursed Costs (or, in the case of a default
due to use of the Reimbursed Costs for non-Allowable Purposes as described in Paragraph D above, such
portion of the Reimbursed Costs as was used for the non-Allowable purposes) previously paid to
4
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GRANTEE. The remedies provided EPD herein shall be in addition to and not in lieu of any other
remedies that EPD may have by reason of GRANTEE'S breach of this Agreement.
(2) Termination for Convenience
EPD may terminate this Agreement in whole or in part whenever, for any reason, EPD shall determine that
such termination is in the best interest of the State of Georgia. In the event that EPD elects to terminate the
Agreement pursuant to this provision, it shall so notify GRANTEE by certified or registered mail, return
receipt requested. The termination shall be effective as of the date specified in the notice. Upon effective
termination of this Agreement as provided herein, GRANTEE shall not be entitled to any further payments
pursuant to this Agreement (regardless of whether such payments may have previously been approved by
EPD)
(3) Termination for Unavailability of Funds
Notwithstanding any other provision of this Agreement, the parties hereto agree that the charges hereunder
are payable by EPD from the Solid Waste Trust Fund. In the event that the source of payment for the total
obligation no longer exists or is insufficient with respect to the matters addressed herein, in the sole
discretion of EPD and of the State, then this Agreement as to all such matters or, as the case may be, as to
any of the matters addressed under this Agreement, shall terminate without further obligation of EPD and
the State as of that moment. The certification of EPD and the State of the events stated above shall be
conclusive. Should funding cease or otherwise become unavailable, this Agreement will immediately,
become null and void. Upon effective termination of this Agreement as provided herein, GRANTEE
shall not be entitled to any further payments pursuant to this Agreement (regardless of whether such
payments may have previously been approved by EPD.)
L. GOVERNING LAW
This Agreement shall be construed in accordance with the laws of the State of Georgia.
M. FORCE MAJEURE
The parties hereto shall not be responsible for any failure or delay in the performance of any obligations
hereunder caused by acts of God, flood, fire, war or public enemy.
, ,
N. NOTICES
All notices under this Agreement shall be deemed duly given: Upon delivery, if delivered by hand
(against receipt); or three days after posting, if sent by Registered or Certified Mail, Return Receipt
Requested; to a party hereto at the address set forth below or to such other address as a party may designate
by notice pursuant hereto.
GRANTEE: Name: Robert H. Sherman, III
Title: Director, License and Inspection Department
MaiIing Address: 1815 Marvin Griffin Roa:d~ P. o. Box 6399
Augusta, GA 30906
5
Telephone#: (1106) 796-5050
Facsimile#: (706) 796-5037
EPD: Name: Krlsti O. Campbell
Title: Trust Fund Coordinator
Mailing Address: 4244 International Parkway, Suite 104
- Atlanta, Ga 30354
Telephone #: (404) 362-2587
Facsimile#: (404) 362-2693
o. WAIVER
)
The waiver by EPD of any breacJ1 of any provision contained in this Agreement shall not be deemed to be
a waiver of such provision on any subsequent breach of the same or any other provision contained in this
Agreement. No such waiver or. waivers shall serve to establish a course of performance between the
parties contradictory to the terms hereof.
P. AUTHORITY/OPEN MEETINGS
GRANTEE warrants that it has full power and authority to enter into and perform this Agreement, and that
the person signing on behalf of GRANTEE has been properly authorized and empowered to enter into this
Agreement. GRANTEE'certifies that in approving this Agreement that it has complied with the
requirements of Chapter 14 of Title 50 of the Official Code of Georgia Annotated regarding open
meetings. GRANTEE further acknowledges that it has read this Agreement, understands it and agrees to
be bound by it.
Q. SEVERABILITY
If any term or provision of this Agreement s,hall be foup.d to be illegal or unenforceable then,
notwithstanding, this Agreement' shall remain in full force and effect and such term or provision shall be
deemed stricken herefrom. .
R. HEADINGS
The. paragraph h.ead,ing~ used i~ this AgreeIllent ar,e'for reference purposes only and shall not be deemed a
pari ofthi~ Aw:~~~~t: -:, ~,~~. ~::. ,::, " '" . '.., ,
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-
S. AMENDMENTS IN WRITING
N.o amendment to this Agreement shall be effective unless it is in writing and signed by duly authorized
representatives of the parties. . , -, " ,
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6
T. ASSIGNMENT
GRANTEE shall not assign its right to receive Reimbursed Costs, or any obligations required of it
pursuarifto this AgreementUwithout the express written consent ofEPD.
V. HOLD HARMLESS OBLIGATIONS
(a) " GRANTEE shall hold EPD, its agents and employees, harmless from any and all claims resulting
from or arising out of the grant, including, without limitation, damage claims for injury to persons or
property. In the event a lawsuit is filed against EPD for the State of Georgia in connection with the
Agreement, GRANTEE shall, at its own expense, be entitled to and shall have the duty to participate in the
defense of the lawsuit if EPD gives GRANTEE immediate notice in writing of the institution of such suit,
permits GRANTEE to fully participate in the defense of the suit, and gives GRANTEE all available
information, assistance and authority or enable GRANTEE to do so. No settlement or compromise of any
claim, loss or damage asserted against EPD or the State shall be binding upon EPD or the State unless
expressly approved in writing by EPD and the State.
(b) GRANTEE has submitted an application for the funds herein, and expressly acknowledges that
EPD, its agents and employees, in passing through such funds, has neither assumed nor undertaken any
legal duties to GRANTEE or others. GRANTEE agrees to make no claims or demands against EPD, its
agents or employees, for any damages that may result from or arise out of the disbursement of the funds
hereunder, even if such claims or demands are made against GRANTEE.
V. CONFLICTS OF INTEREST
GRANTEE hereby attests that all of the officials of GRANTEE have certified that they have not violated
any applicable conflict of interest law under either state law (O.c.G.A. g g 45-10-20-45-10-28 and 36-67 A-
1-36-67 A-4) or under any local ordinance, charter, rule, or regulation and that they shall comply with same
throughout the term of this Agreement.
W. COPYRIGHT
No report, surveys, or other documents produced in whole or in part under this Agreement shall be the
subject of any application for copyright by or on behalf of GRANTEE.
X. DRUG-FREE WORKPLACE
GRANTEE hereby certifies that:
(1) A drug-free workplace will be provided for GRANTEE'S employees during the performance of this
Agreement; and
(2) It will secure from any subcontractor hired to work in a drug-free workplace the following written
certification: "As part of the subcontracting agreement with (Contractor's Name), (Subcontractor's Name)
7
certifies to the Contractor that a drug-free workplace will be provided for the subcontractor's employees
during the performance of this Agreement pursuant to paragraph 7 of subsection B of Code Section 50-24-
3."
Y. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties with respect to the subject matter; all
prior agreements, representations, statements, negotiations, and undertakings are superseded hereby.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first written above.
GEORGIA DEPARTMENT OF NATURAL RESOURCES,
ENVIRONMENTAL PROTECTION DIVISION ("EPD")
By:
Harold F. Reheis, Director
Notary Public
CHMOND COUNTY
F COMMISSIONERS ("GRANTEE")
ATIEST:
d!Il~4Uf/
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KristiclCODtract. revision
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9
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RESOLUTION
WHEREAS, the Board of Commissioners of AugustalRichmond County has applied to the
Environmental Protection Division of the Department of Natural Resources fora gi'ant of financial
assistance programs; and
WHEREAS, such programs are necessary to provide adequately for the public health and welfare;
IT IS HEREBY RESOLVED by the Board of Commissioners that the proposed Agreement for this
STATE GRANT be and the same is hereby approved and the Chairman is herewith authorized to execute,
on behalf of Augusta/Richmond County and the Board of Commissioners referenced Agreemeht and any
other related documents or papers necessary to obtain the grant as pr 'ae therein.
.....-
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~Chairman
.~
Commissioner
This "/ (P day of ~ .1999
ATTEST:
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Commissioner J · -~
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FEDERAL ID# 58 - :<;J~ YJ 7,t/
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CERTIFICA TION
I do hereby certify that the above is a true and correct copy of the Resolution duly adopted by
AugustaIRichmond County on the date so stated in said Resolution.
LanddocslKrislicJCODtnlCtlcenificalion
....
10
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envIronmental Protection Division
Scrap Tire Grant Program Application
SECTION A
. 1.
2.
3.
4,
Ncrr.e, county. and accress of Applicant ("See Instructions on Sack): AUGUSTA -RICHMOND COUNTY
GOVERNMENT I 530 GREENE ST., AUGUSTA, GA 30901
Contact ?erson: MR. ARMANDO TOTKA
Te!ephor:e: (706) 796-5050 Fax: (06) 796-5037
Applicaticn ~repared by (Name/OrganiZ3tionINl.;mber): ATTr:TTC:;"A -IHrHM()NT) r()TTNTV
LICENSE and INSPECTION DEPARTMENT,P.O. BOX 6399, AUGUSTA, GA 30906
S. Inc;cate :r.e :Y~e of grant requestec:
E:-:fcrce:.:er.t [J E~ucaticn
o
6. P,'oject Desc:-i~ticn (Oesc:-:be the ;:rojec~ in :Wo cr three sentences.)
*
* SCRAP TJBE. CODE ENFORCEMENT GRANT
7. At:-:ount or ;:1iorCement Funcs-Re~ues~ed: $30 I 075
8. A,,710unt of E::L;cation Funes Reques~ed:
9. Tecal Ar.:cl.;liC of Reql.;ested for 7 &; 8:
10. ':'1~CL;r.C P~:'1iced L'::::c~lly: CaSh SlO,025
11, Preject CJs:: $40, 1 m
12. Te:ai Ar.:cl.:r.c of Giar.c F~ncs Reql.;es:ea: $10, 07c;
13, Ex:ec:ed .=rcjec: :e;ir,nir.g Oace:_1Q99
E.x;:ectec Project CJmp/e~:cn Dace: 2000
SECTION 8
j~, C ~~;fic3tion: I. ~r.~ ~licersig:-;ed aL;thciize1 ie;ieser.tative of :'~e acq/icar,t, cer:ify :,'-;at to ehe =est of
r':'".j ~r:cwiedc;e :."':e infOi:-:-:ac!cli :n ::-:e a:;/ic2cicn is :i1.;e and c:iiect. the coc:Jr:-:enc has :::eel1 culy
a,-::-:cr::=~ :y :/'-:e ;:'/er:-:ir.r; :cc'/ of tr.e a:clicar.c. arc. if ,'ur.cec. :he a~:licar.c '.vill c:ar7"f cur cr.e
;:r:jec: ac::'m:es :n :,'-;e ,~anner cesc.-ioed In :,"':;S a::iica~jon. I Fwr:.';er cs;:ir/ ,liar t.~e 3~olicar.c s."-:all
r;-:a:;-;:ain aC::L;:.:ing .-eC:iCS :n ac::r:::anca '.vic,~ ;el1erally ac:a:ced r;c'/ei:-:mer:tal ac==ur:c:r:g
,:,-:,-,c:,:ies :,-.c :.-'ac :,:e fLr.CS awarcec '.viII :e :r:c::.;ced in :,'"lese C!t.;cits Oi :inar:c:ai s~a:;:.:er:ts :,';ac
C-'/t:u ." -i ~~r:~ Off; ';" .~i-l'ec' A, 'rar':r. ~er;o" -,....:... -cove
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C;':';c:ai ~I<;rac'..:ie Dace
Na~e(':lease ,:rint) ROBERT H. SHERMAN III '
T:t,; nrRI'TTOR. r.rr:F:NSF. ~ TNSPF.\.TTON OF.P'T
17. E?0 Use Or.ly
Cace ,~eceived:
~fai/: 0 Har.c
Approved:
Giant Nwmter:
Denied:
o
o
o
16. Mail the a~~iication, ir,ducing re~uired attachmencs to:
Gecir;ia E:wirOlimental Protection Division
ATTN: Sc.-a.o Tire Program
424~ Incemational Parl<way, Suire 104
A:lar.ca. Geergia ,30354
Please see instruc:ions on the back of this form.
Acclicar.t Comoliance:
Solid Waste Pran 0
Net Applicable 0
Solid Waste Rules 0
Section 391-34.19
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*6. AUGUSTA LICENSE and INSPECTION DEPARTMENT WILL ENFORCE VIOLATIONS OF ILLEGAL
SCRAP TIRE DUMPING AND SOUD WASTE.
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Augusta/Richmond County Enforcement Grant Budget
2nd Year
Enforcement Cost 75% Award
Personnel $ 34,600.00 $ 25,950.00
Gas/Fuel/Maintenance $ 1,000.00 $ 750.00
Office Supplies $ 1,000.00 $ 750.00
Field Supplies $ 1,500.00 $ 1 ,125.00
, Training/Travel $ 1,000.00 $ 750.00
Total Enforcement $ 39,100.00 $ 29,325.00
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AL~GUSTA LICENSE & INSPECTIO'N DEPARTMENT
ROBERT H. SHERMAN. III
DIRECTOR
1 B 1 5 MARVIN GRIFFIN RD
P,D. BOX 6399
AUGUSTA. GEORGIA 30906
(7061796.5050 FAX 796-5037
BUILDING PERMITS: 796-5050
BUSINESS UCENSE: 796.5053
ALCOHOL UCENSE: 796.5033
CODE ENFORCEMENT: 796.5049
TO: DEPARTMENT OF NATURAL RESOURCES
GA ENVIRONMENTAL PROTECTION DIVISION
ATTN: KJUSTIC~PBELL
FROM: AUGUSTA-RICHMOND COUNTY
LICENSE & INSPECTION DEPARTMENT
ARMANDO TOTKA
AUGUSTA-RICHMOND COUNTY APPLICATION ATTACHMENT-A
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Augusta- Richmond County Board of Commissioners welcomes the opportunity
to apply once again for the Scrap Tire Enforcement Grant. Augusta- Richmond County
Government has been geared toward enforcing the clean-up of scrap tire piles and other
solid wastes in the Augusta- Richmond County area. By attaining this grant we will be
able to continue our enforcement of illegal scrap tire and solid waste dumping.
Augusta- Richmond County is interested in continuing its scrap tire enforcement.
Augusta is the second largest city in the state and there are about 150 scrap tire generators
within our jurisdiction. The second year code enforcement grant would be utilized for
maintaining the salary & wages of the code enforcement officer as well as operating
costs, supplies, and training.
The code enforcement officer has been inspecting scrap tire sites, as well as routinely
inspect scrap tire generators to see if there are any state and local laws that are violated.
The officer has been issuing a quarterly report of existing scrap tire sites and other sol~d
waste violations to Georgia EPD. In 1997, through the scrap tire program grant,
Augusta-Richnlond 'County was successfulin properly disposing 675 tons of scrap tires.
In 1998' we'were successful in properly enforcing scrap tire dumping. ,
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We are in the process of developing ordinances that will enable us to be specific about
the type' of violations that are discovered.
Augusta-Richmond County is in compliance with Georgia Solid Waste Act and Rules.
Augusta-Richmond County haS been complying with the "Expectations of Local Code
Enforcement Officers".
Ifthere are any questions please contact Armando Totka, Auditor at (706) 796-5177
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Exhibit B
Expectations of Local Code Enforcement Officers
The scrap tire and solid waste enforcement officer's primary responsibilities are to:
1. Obtain enforcement training from EPD staff within the first four weeks of hiring.
2. Develop and implement, preferably in the county and its cities, a state approved local solid waste
regulatory ordinance including tire regulations within the first three months of receipt of the contract.
3. Develop and implement a state approved solid waste management program that is consistent with the
Local Solid Waste Mangement Plan. '
4. Keep accurate and complete support documentation of day to day activities, including hours worked,
cases, inspections, etc...
5. Inventory and assess the number of scrap tire piles located within the regulatory boundary.
a. Issue citations or notices of violation for dumpers or property owners
b. Notify EPD of dumps which are not cleaned up
6. Inspect scrap tire generating facilities:
a. Do they have a State issued identification number?
b. Are they using permitted scrap tire carriers?
c. Are they keeping accurate manifests of tires removed?
d. Are the scrap tires being transported only to approved handling facilities?
e. Is the number of scrap tires on site within the allowable storage limits?
7. Inspect scrap tire carriers:
a. Do they have a State issued Carrier Permit?
b. Are they keeping accurate manifests of tires transported?
c. Are they transporting scrap tires only to approved facilities?
d. Is the number of scrap tires on site within the allowable storage limits?
8. Inspect scrap tire sorters:
a. Do they have a State issued identification number?
b. Do they have a State issued Carrier Permit?
c. Are they properly manifesting the disposition from the generator to the sorting operation?
After sorting the tires, are they properly re-manifesting the disposition of the tires from
the sorting operation to the State approved end user or processor?
d. Is the number of scrap tires on site within the allowable storage limits?
e. Are they processing 75% of tires received during the quarter?
f. Are they in compliance with all other requirements of processing facilities?
9. Communicate aDd coordinate with the entity responsible for education to help ensure that effective
methods are being used to convey to citizens, school children, industry, and other local government
departments the importance of proper solid waste management and the consequences of noncompliance
with state and local scrap tire/solid waste ordinances.
10. Submit a report of the above listed activities to EPD on a quarterly basis.
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Exhibit C
Expectations of Local Education Pro~ams
The educational component funded by this grant is required to:
1. Promote tire recycling and reuse.
2. Promote cititzen involvement in tire abatement programs (if scrap tire cleanup grants are awarded)
3. Educate tire dealers in the requirements of the Scrap Tire Management Program.
4. Promote solid waste management, waste reduction and recycling
5. Communicate and coordinate efforts, where possible, with the entity responsible for enforcement to
help ensure that effective methods are being used to convey to citizens, school children, industry,
and other local government departments the importance of proper solid waste management and the
consequences of noncompliance with state and local scrap tire/solid waste ordinances.
6. Submit a report of activities to EPD on a quarterly basis.
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LICENSE & INSPECTION DEPARTMENT
ROBERT H. S III
DIRECTOR
1815 MARV ~ROAD
P,O, BOX 63 ': I
AUG",TA. GO '"'"
(706) 796.5050 FAX: 96-)0
BUILDING PER1...rrrS: 796-5050
BUSINESS LICENSE: 796-5053
ALCOHOL LICENSE: 796-5038
CODE ENFORCEMENT: 796-5049
MEMORANDUM
,/
MR. RANDY OLIVER, ADMINISTRATOR
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ROB SHERMAN 7tf7
RE:
1998 SCRAP TIRE ENFORCEMENT GRANT - AMENDMENT
DATE:
JUNE 2, 1999
Attached is an amendment to extend the time for utilizing the" 1998 Scrap Tire
Enforcement Grant".... The City entered into an agreement with EPD in July 1998 to
provide for scrap tire enforcement. The grant amount is $83,800: $65,800.00 for code
enforcement and $18,000.00 for educational purposes (Clean and Beautiful). We diq not
begin using the code enforcement funds until about October 1998, when a person was, /
hired to fill the inspector position funded by the grant. We have requested an extension~n
order to use all of the funds provided in the first year of the grant, which would end July
21, 1999. The extension was approved by EPD for one year from July 21, 1999 to July
2l,2000,
Please have the attached amendment signed and returned to me, 1 will forward the copies
to EPD, Thanks!
(If this should be an agenda item for approval let me know and 1 will prepare it.)
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AMENDMENT TO AGREEMENT
Contract Number 738-990016
THIS AMENDMENT TO AGREEMENT, entered into this 21st day of June, 1999 by and between the
Georgia Department of Natural Resources, Environmental Protection Di~ision (hereinafter, "EPD") and
Augusta-Richmond County (hereinafter, "GRANTEE").
W-I-T-N-E-S-S-E-T-H
WHEREAS, the parties hereto entered into an Agreement on or about July 21, 1998, (a copy of which is
attached hereto, incorporated herein and made a part hereof) to provide for scrap tire and solid waste
enforcement and education programs in Augusta-Richmond County; and,
WHEREAS, Grantee needs additional time to perform activities in the Agreement's scope of work; and
WHEREAS, the Agreement states that it can be renewed for two additional periods upon written mutual
consent of the parties, and
WHEREAS, both parties desire to modify the Agreement to extend the time of service through July 21,
2000.
NOW THEREFORE, for and in consideration of the mutual promises and other good and valuable
consideration set forth herein (the receipt and sufficiency of which is expressly acknowledged by each
party hereto) it is mutually agreed that the attached Agreement shall be renewed pursuant to Paragraph A
for one (1) additional period of one (1) year from July 21, 1999 to July 21,2000.
Except as specifically modified hereinabove, the Agreement shall remain unchanged and in full force and
effect.
IN WITNESS WHEREOF, the parties have hereunto, acting by and through their duly authorized
officers and agents, set their hands and affixed their seals the day and year first written above.
GEORGIA DEPARTMENT OF
NA TURAL RESOURCES,
ENVIRONMENTAL PROTECTION
DIVISION ("EPD")
BY:
BY:
-RICHMOND COUNTY
Harold F. Reheis, Director
NOTARY PUBLIC
KOC:koclaug-reXI,.mod
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ATTEST' ~
BY:~~ JIA1~~