HomeMy WebLinkAboutSandridge Community Association
Augusta Richmond GA
DOCUMENTNAME:SMdnd~~ C(xnmu!u'*JASSftj!JfitJfl
DOCUMENTTYPE: 4~ rCt'meA f-
YEAR: 0 ODD
BOX NUMBER: I D
FILE NUMBER: 14 ~ 1 q
NUMBER OF PAGES:
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AGREEMENT
THIS AGREEMENT is made and entered into this 2nd day of May
2000, by and between SANDRIDGE COMMUNITY ASSOCIATION, Inc. and
AUGUSTA, GEORGIA ("Augusta"). This agreement will remain in effect thru December
31, 2000; thereafter, this agreement shall be on a year to year basis beginning January 1st of
each year and terminating on the 31st day of December of each year, and will automatically
renew on a year-to-year basis. Either party hereto, however, may terminate this Agreement
by giving to the other party a notice in writing of not less than 30 (thirty) days, said notice to
be forwarded by certified mail, return receipt requested, to the parties at the following
respective addresses.
WHEREAS, the Sandridge Community Association, Inc. has identified a desire to
staff and provide programs for Jamestown Community Center; and
WHEREAS, the Sandridge Community Association, Inc. has determined that it
would be to benefit of the taxpayers of for the Sandridge Community Association and
Augusta Recreation and Parks Department to jointly operate the Jamestown Community
Center;
NOW, THEREFORE, for and in consideration of the mutual, promises and the
covenants contained herein, and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledge, the parties agree as follows:
A. Responsibilities of Sandrid~e Community Association
The Sandridge Community Association shall provide adequate staffing of
Jamestown Community Center, which shall include the following features:
1. Hours of Operation - Fall, Winter and Spring (August - May) 3:00
P.M.- 6:00P.M.; Summer Oune - July) 11:00 A.M. - 5:00 P.M.
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2. The' Sandridge Community Association shall provide staff for all
rentals at facility and follow the rental guidelines provided by the
Augusta Recreation and Parks Department, and shall have all
volunteer staff execute and keep on file a Volunteer Release Form
and complete the Criminal Background Check Consent Forms.
(See Attachments)
3. The Sandridge Community Association shall issue keys for
Jamestown Community Center to members and officers of the
Sandridge Community Association.
4. The Sandridge Community Association shall maintain an inventory
of all supplies furnished by the Augusta Recreation and Parks
Department of Jamestown Community Center and shall perform
general maintenance of the interior! exterior of Jamestown
Community Center, which includes mopping, sweeping, and picking
up their litter from grounds.
(See Staffing Requirements
Attachment) .
5. All revenues received by Sandridge Community Association for
services rendered at Jamestown Community Center shall be
expended for materials, supplies or other services that directly effect
the operations of Jamestown Community Center.
6. The Sandridge Community Association shall formulate programs and
activities for the Jamestown Community Center as well as maintain a
current safety inspection of all existing playground equipment. In the
event that any equipment is deemed unsafe, that equipment must be
properly labeled unsafe and Recreation personnel must be contacted
immediately.
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7. The' Sandridge Community Association must 'follow' all safety
guidelines set forth by the Augusta Recreation and Parks Department
which include notifying the Augusta Recreation and Parks
Department immediately in the following cases: break-ins, property
damage, or emergencies.
8. The Sandridge Community Association shall be covered under the
Volunteer Protection Act of 1997, 42 U.s.e. 14501, et seq. (See
Attachment)
B.
Responsibilities of Augusta Recreation and Parks Department
The Augusta Recreation and Parks Department shall be responsible
for assisting the Sandridge Community Association in the operation
of Jamestown Community Center as follows:
1. Supply all utilities.
2. Perform all repairs and normal maintenance for the upkeep of the
facility (painting, pesticide treatment, etc.).
3. Provide for trash c~llection from existing canister on grounds.
4. Provide for stripping/waxing of floors within the facility.
5. Supply both progranuning and janitorial supplies as budgeted and
approved by Augusta Commission.
6. Provide administrative assistance.
7. Supply all capital purchases, as needed d~pending on funding.
8. Provide assistance with special events that. are programmed by the
Sandridge Community Association.
9. Provide all necessary guidelines/manuals concerning building rentals
and safety questions.
10. Provide for CPR/First Aid Training for volunteer staff.
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11. A~sume ~esponsibility for break-ins and emergency situations that
mayanse.
12. Assume responsibility for liability as provided in the Volunteer
Protection Act to the Sandridge Community Association.
The Augusta Recreation and Parks Department shall also provide the following
departmental contracts for the Sandridge Community Association:
1. Chrislynne Kuhlke - District Supervisor - Emergency Contact:
(work) 796-5025, 240-4564 (pager)
2. Robby Kiser - Program Manager: (work) 796-5025, 240-4552 (pager)
This Agreement contains the entire agreement of the parties, and no representations,
inducements, promises or agreements, oral' or otherwise, between the parties not embodied
herein shall be of any force or effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed, the day and year first abQve written.
s~~ss=z::c
Its President
By
CA.ii>
Attest:
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ATTACHMENT
STAFFING REQUIREMENTS:
Sandridge Community Association must supply staff members that meet the following
qualifications:
Certified CPR and First Aid:
Desire and knowledge of practices and principals needed to develop activities for children
and adults:
Clerical skills that involve maintaining records pertaining to program registrations, supply
inventories, rental contracts, user fees and other facility charges and information;
Supervise programs for children.
Have executed a Volunteer Release Form, in the form attached hereto.
Must clear the requirements set forth in the criminal background check policy for volunteers.
GENERAL SUMMARY
It is the responsibility of the SANDRIDGE COMMUNITY ASSOCIATION to
coordinate and monitor activities held at Jamestown Community Center within departmental
and City guidelines. Also, it is essential for SANDRIDGE COMMUNITY ASSOCIATION
to work with instructors, program participants, community leaders, civic organizations and
the general public to ensure programs and services.
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JAMESTOWN COMMUNITY CENTER
1999 ANNUAL REPORT
Submitted By:
Ingrid Charles
Barbara Thompson-Reed
Recreation Center Coordinators
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1. Personnel and Staff
List of staff and positions:
Mrs. Ingrid Charles - Recreation Coordinator
Mrs. Barbara Thompson-Reed - Recreation Coordinator
Nathaniel Charles - Assistant
Operation Hours:
June 6th - August 16th, 1999
August 19th - December 31st, 1999
Monday - Friday - 9:00 a.m. - 6:00 p.m.
Monday - Friday - 3:00 p.m. - 6:00 p.m.
II. Financial Report
Revenues Generated:
Rentals
$ 5,149.00
Expenditures:
Utilities
Programming Supplies
2,400.00
700.00
Total:
III. Program/Services Implemented
Play Pals - Programs focus on self-awareness, confidence motor skill
developments organization creative arts in special events. Two days a week
these programs were free for all 3 to 5 year old. This program was a success
through the entire period. There were participants on a regular basis.
Tea Time - This program is for Seniors ages 55 and older. The program is
held three days a week with various activities. There was no cost to anyone,
everything was free.
Easter Egg Hunt - This program is for ages 4 to 12 years old. Prizes given to
everyone. Easter baskets were given for the most eggs found and for the
golden egg.
Halloween Treats Give-A-Way 1.'reat Bags - This program is bags filled with
assorted candy, also prizes were given for the best custom. There were
hotdogs and hamburgers for everyone.
Attendance:
Day Camp
Play Pals
Tea Time (Seniors)
Easter Egg Hunt
'Halloween Party
Neighborhood Meetings
65
45
157
217
255
3,360
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Headstart
Free Play
Rentals
Crime Watch
Pool Tournament
Basketball Tournament '
Community Day Fest
Community Social
Aerobics
507
23,150
2,899
1,868
65
154
475
458
15
Total:
33,690
Highlights of 1999:
Tea Time
Easter Events
Summer Camp
Halloween Party
Basketball Tournament
Pool Tournament
Community Activities:
Facility and Maintenance:
General Upkeep:
Daily upkeep is done the coordinators. The maintenance department assisted
with repairs. The RCCI prison crew assisted with the outside grounds.
Equipment Used:
Lawn mowers
Floor buffers
Mops
Brooms
IV. Recommendations:
Build tennis courts
Put a floor in storage closet
Repair on all entrance/exit doors
Repair of kitchen counter top
Repair BBQ Pit water sink, lights
Repair all windows leakage