HomeMy WebLinkAboutSAFE HOMES $9,000.00 ESG AGREEMENT
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CONTRACT BETWEEN AUGUST A, GEORGIA
AND
SAFE HOMES OF AUGUSTA, INC.
FOR
YEAR 2007 EMERGENCY SHELTER GRANT (ESG) PROGRAM
THIS AGREEMENT, made and entered into on this ~ day of January, 2007, by and
between AUGUSTA, GEORGIA, by and through the Augusta-Richmond County
Commission, as the Implementor of the Emergency Shelter Grant Program (hereinafter
referred to as "Grantee"), and SAFE Homes of Augusta, Inc., (hereinafter referred to as
the "Subrecipient").
WHEREAS, the Grantee receives funds under the Emergency Shelter Grants (ESG)
Program of the United States Department of Housing and Urban Development (HUD), as
authorized by the Stewart B. McKinney Homeless Assistance Act of 1987 (Public Law
100-77), the Stewart B. McKinney Homeless Assistance Amendments Act of 1988
(Public Law 100-628), the Cranston-Gonzalez National Affordable Housing Act of 1990
(Public Law 101-625) and HUD's ESG regulations in 24 CFR Part 576, as amended; and
WHEREAS, the purpose of the ESG Program is to help improve the quality of existing
emergency shelters for the homeless, to help make available additional emergency
shelters, to help meet the cost of operating emergency shelters and of providing certain
essential social services to homeless families and individuals, so that these persons have
access not only to safe and sanitary shelter, but also to the supportive services and other
kinds of assistance they need to attain self-sufficiency. The program is also intended to
restrict the increase of homelessness through the funding of preventive programs and
activities; and
WHEREAS, the City, as an Entitlement Grantee for the ESG Program is responsible for
the administration, implementation, planning and evaluation within its respective
jurisdiction of the ESG Program and for the HUD Consolidated Plan; and
WHEREAS, the services which are funded by the ESG Program must benefit homeless
individuals and families within the respective jurisdiction of the City, and in accordance
with the income eligibility criteria found in the HUD Section 8 Guidelines.
WHEREAS, pursuant to such Grant, the Grantee is undertaking certain programs and
services necessary for the planning, implementation and execution of such a Emergency
Shelter Grant Program; and
WHEREAS, the Grantee desires to engage the Subrecipient to render certain services,
programs, or assistance in connection with such undertakings of the Emergency Shelter
Grant Program, situated in the Project Area described in Appendix A.
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. SCOPE OF SERVICE
The Subrecipient shall perform all the necessary services provided under this
Agreement in accordance with and respecting the following project:
Domestice Violence Intervention Center
The purpose of the project is to provide comprehensive services to victims of
domestic violence and their children. The Subrecipient shall do, perform, and carry out,
in a satisfactory manner, as determined by the Grantee, the goals, objectives, and tasks set
forth in Appendix B, and incorporated herein by reference.
2. TERMS; TERMINATION
A. The services of the Subrecipient are to commence on January 1, 2007, and
shall be undertaken and completed in such sequence as to assure their
expeditious completion in the light of the purposes of this Agreement
unless so otherwise specified in Agreement Section 20 (General Terms
and Conditions). This Agreement shall remain in effect until December
31, 2007, or until this Agreement is otherwise terminated.
B. The parties agree that the Grantee may terminate this Agreement or any
work or delivery required hereunder, from time to time, either in whole or
in part, whenever the Commission, on recommendation from the Director
of the Augusta Housing and Community Development (AHCDD)
Department, shall determine that such termination is in the Grantee's best
interest. Termination, in whole of in part, shall be effected by delivery of
a Notice of Termination signed by the Mayor, mailed or delivered to
Subrecipient, and specifically setting forth the effective date of
termination.
C. Either party may terminate this Agreement, without further obligation, for
the default of the other party or its agents or employees with respect to any
Agreement or provision contained herein upon 15 days written notice to
the other party. All reports or accountings provided for herein shall be
rendered whether or not falling due within the Agreement period.
D. Further, the Grantee reserves the right to terminate this Agreement upon
written notification to the Subrecipient under any of the following
conditions:
(1) Notification by HUD to the Grantee that said project is ineligible
because of project location, services provided, or any other reason
cited by HUD;
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(2) Notification by HUD to the Grantee that said project is deficient
and that continued support of the project is not providing an
adequate level of services to low income homeless people; or
(3) Written notification from HUD to the Grantee that the program
funds made available to the Grantee are being curtailed,
withdrawn, or otherwise restricted.
E. The Grantee also reserves the right to terminate this Agreement or to
reduce the Agreement compensation amount if the Subrecipient:
(1) Fails to file required reports or to meet project progress or
completion deadlines;
(2) Materially fails to comply with any provision of this Agreement
which may result in suspension or termination in accordance with
OMB Circular A-II0.
(3) Expends funds under this Agreement for ineligible activities,
services, or items;
(4) Implements the project prior to notification from the Grantee that
the federal environmental review process has been completed; or
(5) Fails to comply with written notice from the Grantee of
substandard performance under the terms of this Agreement.
3. KEY PERSONNEL
A. Subrecipient shall assign to this Agreement the following key personnel:
(1) Dr. Liz Stewart, Board President
(2) Aimee Hall, Finance Manager
B. During the period of performance, Subrecipient shall make no substitutes
of key personnel unless the substitution is necessitated by illness, death, or
termination of employment. Subrecipient shall notify the Grantee Director
of AHCD Department within five (5) calendar days after the occurrence of
any of these events and provide the following information, providing a
detailed explanation of the circumstances necessitating the proposed
substitutions, complete resumes for the proposed substitutes, and any
additional information requested by the Grantee's Director of AHCD
Department. Proposed substitutes should have comparable qualifications
to those of the persons being replaced. The Grantee's Director of AHCD
Department will notify the Subrecipient within fifteen (15) calendar days
after receipt of all required information of the decision on substitutions.
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This clause will be modified to reflect any approved changes of key
personnel.
4. PERFORMANCE MONITORING
The Grantee will monitor the performance of the Subrecipient against goals and
performance standards required herein. Subrecipient agrees that Grantee may carry out
monitoring and evaluation activities that include the Subrecipient offices, project sites
and client interviews to ensure adherence by the Subrecipient to the scope of work,
program goals, and the budget. Substandard performance as determined by the Grantee
will constitute non-compliance with this Agreement. If actions to correct such
substandard performance are not taken by the Subrecipient within 30 days following on-
site monitoring by the Grantee, Agreement termination procedures will be initiated.
5. INSPECTION AND ACCEPTANCE
All tasks and reports shall be conducted and completed in accordance with recognized
and customarily accepted industry practices, and shall be considered complete when
services are approved as acceptable by the Grantee in writing. In the event of rejection of
any tasks, reports, etc., Subrecipient shall be notified in writing and shall have ten (10)
working days from date of issuance of notification to correct the deficiencies and re-
submit acceptable work within said ten-day period. Failure to submit acceptable work
within said ten-day period shall constitute a breach of this Agreement for which the
Subrecipient may be held in default.
6. SEVERABILITY
If any term or condition of this Agreement is found by a court of competent jurisdiction
to be void or invalid, such invalidity shall not affect the remaining terms and conditions
of this Agreement, which shall continue in full force and effect.
7. COMPENSATION
The Subrecipient shall be paid a total consideration of $9,000 for full performance ofthe
services specified under this Agreement. Any cost above this amount shall be the sole
responsibility of the Subrecipient. Subrecipient shall submit monthly requests for
payment to the AHCD Department. Compensation shall be allowed on a reimbursement
basis, only after expenditures have been incurred by the Subrecipient and proper
supporting documentation has been submitted in conformity with the approved and
executed budget documentation which is attached to this Agreement as Appendix C,
incorporated herein by reference. In every case, payment will be made subject to receipt
of a reimbursement request for payment from the Subrecipient specifying and certifying
that such expenses have been incurred and expended in conformance with this Agreement
and that the Subrecipient is entitled to receive the amount requested under the terms of
this Agreement. Client's eligibility data shall be included with said reimbursement
request.
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Payments will be made on a monthly basis only with a 30-day turnaround period by
Grantee. Requests for payments must be received by Grantee not later than the 15th day
of each calendar month for work performed during the preceding calendar month. The
Subrecipient shall not claim reimbursement from the Grantee for that portion of its
obligations which has been paid by another source of revenue.
The Subrecipient shall notify the Grantee in writing of all authorized personnel who shall
be empowered to file requests for payment pursuant to this Agreement. Any unused
funds remaining at the expiration of this Agreement shall revert to Grantee.
8. USE OF FUNDS
Use of funds received pursuant to this Agreement shall be in accordance with the
requirements of the Emergency Shelter Grants Program: Stewart B. McKinney Homeless
Assistance Act 24 CFR Part 576 and other regulations governing Emergency Shelter
Grant Program, and any amendments or policy revisions thereto which shall become
effective during the term of this Agreement including OMB Circular A-122, "Cost
Principles for Non-Profit Organizations, OMB Circular A-110 "Uniform Administrative
Requirements for Grants and Agreements With Institutions of Higher Education,
Hospitals and Other Non-Profit Organizations and OMB Circular A-133, "Audits of
Institutions of Higher Education and Other Non-Profit Institutions." A copy of said
regulations and circulars are incorporated by reference.
Further, any funded activity must be designed or so located as to principally benefit lower
income homeless individuals and families. "Homelessness" is defined as a person who is
living on the street or in an emergency shelter, or who would be living on the street or in
an emergency shelter without HUD' s homelessness assistance. A person is considered
homeless only when the person resides in one of the following places:
.
In places not meant for human habitation, such as cars, parks, sidewalks, abandoned
buildings, on the street;
.
In an emergency shelter;
.
In transitional or supportive housing for homeless persons who originally came from
the streets or emergency shelters;
.
In any of the ~bove places but is spending a short time (up to 30 consecutive days) in
a hospital or other institution;
.
Is being evicted within a week from a private dwelling unit and no subsequent
residence has been identified and the person lacks the resources and support networks
needed to obtain housing or their housing has been condemned by housing officials
and is no longer considered meant for human habitation;
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.
Is being discharged within a week from an institution in which the person has been a
resident for more than 30 consecutive days and no subsequent residence has been
identified and the person lacks the resources and support networks needed to obtain
housing; or
.
Is fleeing a domestic violence housing situation and no subsequent residence has been
identified and the person lacks the resources and support networks needed to obtain
housing.
The Subrecipient agrees to maintain documentation that demonstrates that the activities
carried out with funds provided under this Agreement meet one or more of the ESG
Program's purposes as defined in 24 CFR 576.1: (1) to help improve the quality of
existing emergency shelters for the homeless, (2) to help make available additional
emergency shelters, (3) to help meet the costs of operating emergency shelters and of
providing certain essential social services to homeless individuals, so that these persons
have access not only to safe and sanitary shelter, but also to the supportive services and
other kinds of assistance they need to improve their situations; and (4) to restrict the
increase ofhomelessness through the funding of preventive programs and activities.
9. MA TCHINGFUNDS
The Subrecipient shall match the amount of the grant approved for this project. In
calculating the amount of matching funds, there may be included the value of any
donated material or building: the value of any lease on a building; any salary paid to staff
in carrying out the emergency shelter programs; and the time and services contributed by
volunteers to carry out the emergency shelter program, determined at the rate of $10.00
per hour. The Grantee shall determine the value of any donated material or building or
any lease using any method reasonably calculated to establish a fair market value.
Subrecipient will provide documentation to substantiate and identify the source of
matching funds in an amount equal to the amount of the funds. Such matching funds
shall not be used as a match to any other Federal grant and shall not be used as a match to
a previous ESG grant received by Subrecipient.
10. PROGRAM INCOME
Program income derived from the project shall be retained by the Subrecipient and used
for eligible ESG activities subject to all applicable requirements governing the use of
ESG funds. Program income anticipated to be generated from the use of ESG funds for
this project is approximately $0.
11. RETURN OF FUNDS
The Subrecipient agrees that the funds plus any monies contemplated by 24 CFR 570.503
shall be returned to the Grantee, if, in the sole discretion of the Grantee, the program
benefit requirements of 24 CFR 570, as amended, are not met by the Subrecipient at any
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time. The calculation of any funds and/or monies which may be due hereunder shall be
made in the sole discretion of the Grantee.
12. INDIRECT COSTS
Indirect costs will only be paid if Subrecipient has an indirect cost allocation plan
approved by the Department of Housing and Urban Development prior to the execution
of this Agreement.
13. TRAVEL
Subrecipient shall obtain prior written approval from the Grantee for any travel outside
the metropolitan area with funds provided under this Agreement. All Federal Travel
regulations are applicable (41 CFR Part 301).
14. INDEMNIFICATION
Subrecipient agrees to indemnify and hold harmless Grantee from any and all claims in
any way related to or arising out of Subrecipient's performance of its obligations
hereunder and/or Subrecipient's failure to perform its obligations hereunder or related to
or arising out of any damage or injury to property or persons, occurring or allegedly
occurring in connection with Subrecipient's performance or non-performance of its
obligations hereunder. No payment, however, final or otherwise, shall operate to release
the Subrecipient from any obligations under this Agreement.
15. INSURANCE & BONDING
Subrecipient shall carry sufficient insurance coverage to protect contract assets from loss
due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a
blanket fidelity bond covering all employees handling funds received or disbursed and/or
signing or co-signing checks to disburse funds under this agreement. The fidelity bond
shall be in an amount not less than one hundred percent (100%) of the contract amount.
The subrecipient shall furnish the Grantee proof of an adequate fidelity bond within (30)
days of the effective date of this agreement and prior to any disbursement of funds
hereunder.
All policies providing insurance coverage required to be maintained by Subrecipient
hereunder shall list Grantee, Augusta Richmond County Commission and its Mayor, and
their officers, agents, members, employees and successors as named insured as their
interests may appear, and shall be issued by an insurance carrier or carriers licensed to do
business in the State of Georgia and reasonably acceptable to Grantee. All such policies
shall provide that no act or omission of Grantee or its agents, servants, or employees shall
in any way invalidate any insurance coverage for the other named insured. No insurance
policy providing any insurance coverage required to be provided by Subrecipient
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hereunder shall be cancelable without at least 15 days advance written notice to Grantee.
All insurance policies required hereunder, or copies thereof, shall be provided to Grantee
by Subrecipient.
16. , GRANTOR RECOGNITION
Subrecipient shall insure recognition of the role of the grantor agency in providing
services through this Agreement. All activities, facilities and items utilized pursuant to
this Agreement shall be prominently labeled as to funding source. In addition, the
Subrecipient will include a reference to the support provided here in all publications
made possible with funds made available under this Agreement.
17. OPEN MEETINGS LAW COMPLIANCE
Subrecipient is subject to the Georgia Open Meetings Law if it receives more that 33
1/3% of its funds from taxpayer sources. Accordingly, the Subrecipient will take the
following compliance measures: it will notify the Augusta Chronicle and the Augusta
Focus or the Metro Courier of its regular board meetings' schedule and of any special
called meetings except emergency meetings; it will post notices of its meetings in a
public place at the meeting sites and it will keep a written agenda, minutes, attendance,
and voting record for each meeting and make the same available for inspections by the
press, the public and the Grantee. The press, public and the Grantee shall not be denied
admittance to the Subrecipient's board meetings.
Subrecipient shall provide to the Grantee a tentative annual schedule of the Board of
Directors' meetings. Publications and minutes of each meeting shall be maintained.
18. ASSIGNMENT
Without the prior written consent of the Grantee, this Agreement is not assignable by the
Subrecipient, either in whole or in part.
19. ENTIRE AGREEMENT; ALTERATION
This Agreement is the entire Agreement between the parties hereto. No alteration or
variation in the terms of this Agreement shall be valid unless made in writing and signed
by the parties hereto. Only one amendment to said Agreement shall be allowed during
the program year.
20. GENERAL TERMS AND CONDITIONS
A. REPORTS
The Subrecipient agrees to submit to Grantee program progress and financial
reports and any other reports that may be specified in Appendix D.
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B. CLIENT DATA
Subrecipient agrees to maintain client data and documentation demonstrating
client's eligibility for services. Such data shall include, but not be limited to,
client's name, address, income level, racial, ethnic, gender, head of household,
household income, household size, homeless status, or other basis for determining
eligibility, and description of services provided.
In addition, individual client files are to be maintained to include individual client
plans, documentation of services provided and the tracking or follow-up of clients
completing the program.
C. RECORDS TO BE MAINTAINED
Subrecipient shall maintain all records required by the federal regulations
specified in 24 CFR Part 576 that are pertinent to the activities to be funded under
this Agreement. Such records shall include but not be limited to:
(1) Records required to determine the eligibility of activities provided
to each homeless person;
(2) Records documenting compliance with the fair housing and equal
opportunity components of the ESG Program, and
(3) Financial records as required by OMB Circular A-133.
Subrecipient agrees to keep all necessary books and records, including property,
personnel and financial records in connection with the operations and services
performed under this Agreement, and shall document all transactions so that all
expenditures may be properly audited. If the Subrecipient receives $500,000 or
more in combined federal assistance, it agrees to obtain an audit conducted in
accordance with OMB Circular A-133. However, if an audit is not required, the
Subrecipient agrees to provide an annual financial report to the Grantee.
D. ACCESS TO RECORDS
The Subrecipient agrees that the Grantee or any authorized representative has
access to and the right to examine all records, books, papers, or documents related
to the project.
E. RETENTION
The Subrecipient hereby severally warrants that all project records, books, papers,
and documents will be retained for a period of not less that four (4) years after the
termination of all activities funded under this Agreement, or after the resolution of
all Federal audit findings, whichever occurs later and grants the Grantee the
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option of retention of the project records, books, papers, and documents. The
retention period shall start from the date of submission of the Grantee's annual
performance report, as prescribed in 24 CFR 576.85, in which the specific activity
is reported on for the final time rather than from the date of submission of the
final expenditure report for the award.
F. PERMITS
The Subrecipient agrees to obtain all necessary permits for intended
improvements or activities.
G. AFFIRMATIVE ACTION
The Subrecipient, if its program involves housing, agrees to affirmatively further all Federal
fair housing. I
aws.
H. CONFLICT OF INTEREST
The Subrecipient hereby severally warrants that it will establish and adopt
safeguards to prohibit members, officers, and employees from using positions for
a purpose that is or gives the appearance of being motivated by a desire for
private gain for themselves or others, particularly those with whom they have
family, business, or other ties. Further, no member, officer, or employee of
Subrecipient who exercises any functions or responsibility with respect to the
program during his or her tenure or for one year thereafter, shall have any
financial interest, direct or indirect, in any contract or subcontract, or the proceeds
thereof, either for themselves or those with whom they have family or business
ties, for work to be performed in connection with the program assisted under this
Agreement.
I. AUTHORlZA TION TO EXECUTE AGREEMENT
The undersigned person signing as an officer on behalf of the Subrecipient, a
party to this Agreement, hereby severally warrants and represents that said person
has authority to enter into this Agreement on behalf of said Subrecipient and to
bind the same to this Agreement, and further that said Subrecipient has authority
to enter into this Agreement and that there are no restrictions or prohibitions
contained in any article of incorporation or bylaws against entering into this
Agreement.
1. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to or shall be construed in any
manner to create or establish an employer-employee relationship between the
parties, nor shall any employee of the Subrecipient by virtue of this Agreement be
an employee of the Grantee for any purpose whatsoever, nor shall any employee
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of the Subrecipient be entitled to any of the rights, privileges, or benefits of
Grantee employees. The Subrecipient shall be deemed at all times an independent
contractor and shall be wholly responsible for time, means and manner for
performance of the services required of it by the terms of this Agreement. The
Subrecipient assumes exclusively the responsibility for the acts of its employees
as they relate to the services provided during the course and scope of their
employment.
K. PROCUREMENT
When procuring property, goods and services under $100,000, the Subrecipient
shall follow Augusta-Richmond County's procurement procedures which reflects
applicable state and local laws and regulations. For purchases of $100,000 or
more, federal laws, regulations and standards shall apply.
L. EQUIPMENT AND PERSONAL PROPERTY
(1) Use. Equipment and personal property shall be used by the
Subrecipient in the program or project for which it was acquired as
long as need, whether or not the project or program continues to be
supported by Federal funds.
(2) Disposition. When no longer needed for the original program or
project, disposition of any equipment or personal property of any
kind shall be determined and approved by the Grantee consistent
with provisions of Circular A-II 0, except that
(a) In all cases in which personal property is sold, the proceeds
shall be program income;
(b) Personal property not needed by the Subrecipient for ESG
activities shall be transferred to the Grantee for the ESG
Program or shall be retained after submitting compensation
to the Grantee for the ESG Program; and
(c) Compensation for items of equipment or personal property
retained or sold shall be an amount calculated by
multiplying the current market value or proceeds from sale
by the percentage of ESG funds provided on the original
costs of equipment or personal property.
(3) Management and Requirements. Procedures for managing
equipment (including replacement equipment) and personal
property, whether acquired in whole or in part with grant funds,
until disposition takes place shall, as a minimum, meet the
following requirements:
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(a) Written notification must be given to the AHCD
Department within seven (7) calendar days after delivery to
the Subrecipient of equipment or personal property in order
for AHCD Department to effect identification and
recording for inventory purposes. Property records must be
maintained that include a description of the property, a
serial number or other identification number, the source of
property, who holds title, the acquisition date and cost of
the property, percentage of ESG funds in the cost of the
property, the location, use and condition of the property,
and any ultimate disposition data including the date of
disposal and sale price of the property.
(b) A physical inventory of the property must be taken and the
results reconciled with the property records at least once a
year.
(c) A control system must be developed to ensure adequate
safeguards to prevent loss, damage or theft of the property.
Any loss, damage or theft shall be investigated by the
Subrecipient and reported to the Grantee.
(d) Adequate maintenance procedures must be developed to
keep the property in good condition.
(e) If Subrecipient is authorized or required to sell the
property, proper sales procedures must be established to
ensure the highest possible return.
21. OTHER PROVISIONS
Subrecipient agree to comply with the following requirements imposed by HUD on the
use of program funds:
A. The requirements of the Fair Housing Act (42 U.S.C. 3601-20) and
implementing regulations at 24 CFR Part 100, as the same may be amended
from time to time; Executive Order 11063 and implementing regulations at 24
CFR Part 107, as may be amended; and Title VI of the Civil Rights Act of
1964 (42 U.S.C. 2002d-4) and implementing regulations issued at 24 CFR
Part 1, as the same may be amended;
B. The prohibitions against discrimination on the basis of age under the Age
Discrimination Act of 1975 (42 U.S.C. 6101-07) and implementing
regulations at 24 CFR Part 146, as the same may be amended, and the
prohibitions against discrimination against otherwise qualified individuals
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with handicaps under Section 504 of the Rehabilitation Act of 1973 (29
U.S.C. 794), implementing regulations at 24 CFR Part 8 (for the purposes of
this Program, the term "dwelling units" shall include sleeping
accommodations), as the same may be amended, and the Americans with
Disabilities Act of 1990 (Public Law 101-336) and implementing regulations,
as the same may be amended;
C. The requirements of Executive Order 11246, as amended by Executive Order
13279 (Equal Protection of the Laws for Faith-Based and Community
Organizations: and the regulations issued under the Order at 41 CFR Chapter
60, as the same may be amended;
D. The requirements of Section 3 of the Housing and Urban Development Act of
1968, 12 U.S.C. 1701(u), and implementing regulations at 24 CFR Part 135,
as the same may be amended, and the requirements of the Employment and
Contracting Opportunities provisions set forth in 24 CFR Part 576, as the
same may be amended;
E. The requirements of Executive Orders 11625, 12432 and 12138 which require
that an effort be made to encourage the use of minority and women's business
enterprises in connection with the project for which program funds have been
awarded;
F. The requirement that the project for which program funds have been awarded
hereunder make known that use of the facility and services is available to all
on a nondiscriminatory basis; regardless of race, color, religion, except as
allowed by Executive Order 13279, sex, age, national origin, handicap or
disability;
G. The requirements of Executive Order 12372, as amended by Executive Order
13279 and the implementing regulations at 24 CFR Part 52, as the same may
be amended, (relating to intergovernmental review) to the extent provided by
the Federal Register Notice in accordance with 24 CFR 52.3;
H. The applicable requirements of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (42 U.S.c. 4601-4655), as the same
may be amended, and the implementing regulations in 49 CFR Part 24, as the
same may be amended, and the Relocation and Acquisition provisions set
forth in 24 CFR 576.80, as the same may be amended;
I. The requirements of the Drug Free Workplace Act of 1988 and the
implementing regulations in 24 CFR 24, subpart F, as the same may be
amended;
J. The requirements of the Conflict of Interest provisions set forth in 24 CFR
576.79(d), as the same may be amended, and the Use of Debarred, Suspended
13
or Ineligible Contractors provisions set forth in 24 CFR 576.79(e), as the same
may be amended;
K. The Environmental Review provisions set forth in 24 CFR Part 576, as the
same may be amended, and the Flood Insurance provisions set forth in 24
CFR 576.79(f), as the same may be amended;
L. The applicable requirements of the Lead Based Paint Poisoning Prevention
Act (42 U.S.C. 4821-4846), and the implementing regulations in 24 CFR Part
35, and the Lead Based Paint provisions set forth in 24 CFR Part 576, as the
same may be amended;
M. The applicable requirements set forth in the National Historic Preservation
Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in CFR,
Part 800, Advisory Council of Historic Preservation Procedures for Protection
of Historic properties, insofar as they apply to the performance of this
Agreement. In general, this requires concurrenc,e from the State Historic
Preservation Officer for all rehabilitation and demolition of historic properties
that are fifty years old or older or that are included on a Federal, State or local
historic property list.
In addition to, and not in substitution for other provisions of this Agreement regarding the
use of program funds, if the Subrecipient is deemed to be a religious or denominational
institution or organization, or an organization operated for religious purposes which is
supervised or controlled by a religious or denominational institution or organization,
Subrecipient agrees that, in connection with the use of the program funds: (1) it will not
discriminate against any persons applying for housing, shelter, services or any eligible
activity under the program on the basis of religion and will not limit such housing or
other eligible activities or give preference to persons on the basis of religion; and (2) it
will provide no religious instruction or counseling, conduct no religious worship or
services, engage in no religious proselytizing, and exert no other religious influence in
the provision of housing, shelter, services, or other eligible activity under the program.
22. MISCELLANEOUS
A. This Agreement shall be governed by and construed according to the laws
of the State of Georgia.
B. Time shall be of the essence to this Agreement, except where it is herein
specifically provided to the contrary.
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IN WITNESS WHEREOF, the parties have set their hands and seals as of the date first
written above.
ATTEST:
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ATTEST,
c ~ )Jo (&fA <4-'
Cathy Gold
As its Corporate Secretary
UVYYLLl +trAl-t
(Plain Witness)
AUGUSTA, GEORGIA
(Grantee)
cJ)~
SAFE Homes of AU2usta, Inc.
(Subrecipient)
By: 'ir~~1.X)~
Dr. Li tewart .
As its President
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APPENDIX A
Proiect Area
SAFE Homes of Augusta, Inc. is located at 1276 Merry Street, Augusta, Georgia 30901.
APPENDIX B
Goals, Obiectives, and Tasks
SAFE Homes of Augusta is the only DHR certified domestic violence shelter in the 10
counties that offer primary services and secondary services to. two additional counties.
These services include: emergency shelter, 24-hour crisis-line, case management, life
skills and support groups, counseling, legal advocacy, housing assistance, emergency
financial assistance and transportation. Clients are primarily homeless and low-income.
Clients receive services both as residents in the shelter and as non-residents at the
administrative offices. The shelter is staffed 24-hours a day seven days a week, with
administrative office's hours of operation 8:a.m. to 4:p.m., Monday through Friday.
The Sub-recipient will carry out its program and services for homeless and/or clients at-
risk of becoming homeless. It is anticipated that approximately 900 clients will be
provided services during this program year. Client files shall be maintained to include
application for services (and services( s) provided), certification of homelessness, income
verification and documentation of matching funds.
Emergency Shelter Grant funds will be used to provide housing and services to victims of
domestic violence during program year, January 1,2007 through December 31, 2007.
SHEL TER OPERATIONS
RentlUtilities/Insurance
APPENDIX C
Bud2et
2,000
ESSENTIAL SERVICES
Food
Child Care
Transportation
Medical
2,000
500
2,000
500
HOMELESS PREVENTION
Rental Assistance
Utility Assistance
1,000
1,000
$9,000
Total
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APPENDIX D
Reporting Requirements
The Subrecipient shall submit to the Grantee the following reports for the term of this
agreement.
1. Quarterly Progress Reports:
· January 1,2007 through March 31, 2007 - Due April 15, 2007
· April 1, 2007 through June 30, 2007 - Due July 15,2007
· July 1,2007 through September 30,2007 - Due October 15,2007
2. Annual Reports:
· Due January 15,2008 for period covering January 1,2007 through December
31,2007.
3. Audit Report (Due 30 days after completion of audit)
ATTACHMENT #1
Regulations, Circulars & Local Procurement Policy
1. Emergency Shelter Grant Program regulations 24 CFR 576.
2. OMB Circular A-122
"Cost Principles for Non-Profit Organizations,"
3. OMB Circular A-11O
"Grants and Agreements with Institutions of Higher Education, Hospitals & Other
N on-Profit Organizations"
4. OMB Circular A-133, "Audits of Institutions of Higher Education and Other Non-
Profit Institutions"
5. Augusta-Richmond County Procurement Policy
ATTACHMENT #2
Forms
1. Homeless Verification
2. Verification of Income
3. Reimbursement Request
4. Quarterly Report
5. Annual Report
6. Time Sheet
7. Travel Log
8. Inventory
17