HomeMy WebLinkAboutREPRO PRODUCTS CONSULTANT SERVICE AGREEMENT FOR AUT0 DESK CIVIL 3D DESIGN
Request for Proposals
Request for Proposals will be received at this office until 3:00 p.m. on Tuesday, May 20, 2008.
RFP #08-126
Autodesk Civil 3D Design Training & Implementation Services for the
City of Augusta Engineering Department
RFP's will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street - Room 605, Augusta, GA 30911. All questions must be submitted in writing to
the office of the Procurement Department by fax at 706-821-2811 or by mail. The last day to
submit questions is Tuesday, May 6, 2008 by 3:00 p.m. No RFP will be accepted by fax, all
must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of
opening.
Bidders will please note that the number of copies requested; all supporting documents
including financial statements and references and such other attachments that may be required
by the Request of Qualification are material conditions of the package. Any package found
incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly
contending that he/she has been improperly disqualified from bidding due to an incomplete bid
submission shall have the right to appeal to the appropriate committee of the Augusta
Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the
office of the Procurement Department is not advisable. Acquisition of RFP documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle
Metro Courier
April 10, 17,24,May1,2008
April 16, 2008
cc:
Tameka Allen
Abie Ladson
Interim Deputy Administrator
Engineering Department
08-126 REQUEST FOR PROPOSALS
Autodesk Civil 3D Design Training & Implementation
Due Date: 3:00 p.m. Tuesday, May 20, 2008
INSTRUCTIONS TO PROPOSER
1.1 Purpose: The purpose of this document is to provide general and specific information for use by
vendors in submitting a bid to supply the City of Augusta with equipment, supplies, and or
services as listed above. All proposals are governed by the Code of the City of Augusta.
1.2 How to Prepare Bid Proposals/Qualifications: All bid proposals/qualifications shall be:
(A) Prepared on the forms enclosed herewith, unless otherwise prescribed.
(B) Typewritten or completed with pen and ink, signed by the vendor or his authorized
representative, with all erasures or corrections initialed and dated by the official signing the
proposal. Bidders are encouraged to review carefully all provisions and attachments of this
document prior to completion. Each bid constitutes an offer and may not be withdrawn except as
provided herein. Also, prices are to remain firm for the period stated herein.
1 .3 How to Submit Bid Proposals/Qualifications: All bid proposals/qualifications shall be:
(A) Submitted in sealed opaque envelope, plainly marked with the bid number and equipment,
supply and/or service description listed above.
(B) Mailed or delivered as follows in sufficient time to ensure receipt by the Procurement Director
on or before the date and time specified above.
(a) Mailing Address: Geri A. Sams, Procurement Director
530 Greene Street - Suite 605
Augusta, Georgia 30901.
(b) Hand Delivery Address: Geri A. Sams, Procurement Director
Procurement Department - 6th Floor of the Municipal Building
Suite 605 - Augusta, Georgia 30901
(c) Proposals/Qualifications not received by the time and date specified in the first
paragraph of the letter will not be opened.
1.4 Procurement Protests:
(A) Right to protest. Any actual or prospective bidder, offeror, or contractor who is aggrieved in
connection with the solicitation or award of a contract may protest to Augusta-Richmond County.
Protestors shall seek resolution of their complaints initially with the Procurement Director. All
protests must be submitted in writing to the Procurement Director.
(B) Protests concerning invitations to bid. A protest with respect to an invitation for proposals or
request for proposals shall be submitted in writing prior to the opening of proposals or the closing
date of proposals. If not done by that time, the complaint or protest is lost.
(C) Stay of procurement during protests. In the event of a timely protest under subsection (b) of
this Section, the Procurement Director shall not proceed further with the solicitation or award of
the contract until all administrative remedies have been exhausted or until the Augusta-Richmond
County Administrator or Commission makes a determination on the record that the award of the
contract without delay is necessary to protect the interests of Augusta-Richmond County.
1.5 Failure to Bid: If a bid is not submitted, bidder should return bid sheets, stating reason therefore,
and indicate whether their business should be retained or removed from the City's vendor's list.
The outside of the envelope should clearly be marked "No Response".
1.6 Errors in Proposals/Qualifications: Bidders or their authorized representatives are expected to
fully inform themselves as to the conditions, requirements and specifications before submitting
proposals/qualifications. Failure to do so will be at the bidders' own risk. In case of error in
extension of prices in the bid, the unit prices shall govern.
Correction or withdrawal of proposals/qualifications. Correction or withdrawal of inadvertently
erroneous proposals/qualifications before or after bid opening may be permitted under the
circumstances described below:
(1) Mistakes discovered before bid/RFP opening may be modified or withdrawn by written
or telegraphic notice received in the office designated in the invitation for
proposals/qualifications prior to the time set for bid opening.
(2) After the bid/RFP opening, corrections to proposals/qualifications shall be permitted
only to the extent that the bidder can show by clear and convincing evidence that a
mistake of a non-judgmental character was made, the nature of the mistake, and the bid
price actually intended. Otherwise, no changes in bid prices or other provisions of
proposals prejudicial to the interest of Augusta-Richmond County or fair competition shall
be permitted.
(3) In lieu of bid correction, a low bidder alleging a material mistake of fact may be
permitted to withdraw its bid if:
a. the mistake is clearly evident in the bid document but the intended correct bid is not
similarly evident; or
b. the bidder submits evidence which clearly and convincingly demonstrates that a
mistake was made.
(4) All decisions to permit the correction or withdrawal of proposals, or to cancel awards
or contracts based on bid mistakes, shall be supported in a written report made by the
Procurement Director.
(5) Withdrawal after receipt of proposals/qualifications is cause to forfeit bid security
unless substantial evidence was presented clearly evidencing the mistake and hardship
that would occur to either the County or the bidder in the event of award
1.7 Standards for Acceptance of Bid for Award Contract: The City reserves the right to reject any
or all proposals/qualifications and to waive any irregularities or technicalities in
proposals/qualifications received whenever such rejections or waiver is in the interest of the City.
The City reserves the right to reject the bid/qualifications of a bidder who has previously failed to
perform properly or complete on time contracts of a similar nature, or a bid from a bidder whom
investigation shows is not in a position to perform the contract a bidder who failed to submitted
any requested documentation to include bid bond, performance and payments..
1.8 Proposal. An offer; something proffered. An offer, by one person to another, of the terms and
conditions with reference to some work or undertaking, or for the transfer of property, the
acceptance whereof will make a contract between them. (Black's Law Dictionary, 5th Edition)
Proposals for professional services received by the County will be evaluated for their comparative
level of compliance with the specifications issued for the project. The evaluation of proposals
mayor may not include proposed price as one of the evaluation criteria.
Bidder: Whenever the term "bidder" is used it shall encompass the "contractor", "purchaser" or
other party having a contract with the City in such capacity after a contract has been entered into
or between such party and the City.
1.9 Compliance with laws: The bidder shall obtain and maintain all licenses, permits, liability
insurance, workman's compensation insurance and comply with any and all other standards or
regulations required by federal, state or City statute, ordinances and rules during the performance
of any contract between the bidder and the City. Any such requirement specifically set forth in
any contract document between the bidder and the City shall be supplementary to this section
and not in substitution thereof.
1.10 Termination of Contract: The City of Augusta may cancel the contract at any time for breach of
contractual obligations by providing the consultant with a written notice of such cancellation.
Should the City of Augusta exercise its right to cancel the contract for such reasons, the
cancellation shall become effective on the date as specified in the notice of cancellation sent to
the contractor.
1.11 Minority/Women Business Enterprise (MWBE) Policy: Court Order Enjoining Race-Based
Portion of DBE Program
1.12 Pre-bid conference and addendum: A conference to be conducted by the Procurement Director
and using agency head, if appropriate, hearing will be scheduled at least five (5) working days
before receipt of proposals. While the pre-bid conference is not a requirement unless noted
mandatory, it is strongly recommended and widely used to further acquaint interested bidders
with the bid requirements and items to be purchased and vendor input. Any substantive changes
to specifications resulting from the pre-bid conference or other vendor/contractor sessions shall
be documented in an addendum and communicated to all bidders registered for the procurement
action. Note: In the event of a Mandatory Pre-bid conference all interested vendors must
attend.
1.13 Bid opening. Sealed Proposals/Qualifications shall be opened publicly in the presence of one or
more witnesses at the time and place designated in the public notice and invitation for
proposals/qualifications. The amount of each bid, and such other relevant information as the
Procurement Director deems appropriate, together with the name of each bidder shall be
recorded; the record and each bid shall be open to public inspection in accordance with 9 1-10-5
(Public Access to Procurement Information).
1.14 Bid acceptance and bid evaluation. Provided that the proposals ,are delivered to the
Procurement Director at the time, place, and under the conditions contained in the Invitation for
Proposals, the proposals shall be conditionally accepted without alteration or correction pending
evaluation. Proposals shall be evaluated based on the requirements set forth in the invitation for
proposals', which may include bidder responsiveness, capability and past performance, and
criteria to determine acceptability such as inspection, testing, quality workmanship, delivery, and
suitability for a particular purpose. Those criteria that will affect the bid price and be considered in
evaluation for award shall be objective and clearly measurable, including but not limited to
discounts, transportation costs, and total or life cycle costs. The main advantage of using life-
cycle costing is that both initial costs and related costs for the life of the item are considered.
When the criterion for awarding the contract is based on lowest responsive bidder, it may mean
that the contract specifications are just minimally complied with. Selecting of the lowest bidder
could result in a higher incidence of maintenance, and down-time could eat up any savings made
if the Procurement process considers only the initial cost.
SPECIAL CONDITIONS
2.1 County's Right To Amend Bid Solicitations Or Awards That Are In Violation Of Law.
(A) Prior to bid opening or closing date for receipt of proposals. If prior to the bid opening or the
closing date for receipt of proposals, the Procurement Director, after consultation with the
Augusta-Richmond County Administrator, and the Augusta-Richmond County Attorney,
determines that a solicitation is in violation of federal, state, or local law or ordinance, then the
solicitation shall be canceled or revised to comply with applicable laws.
(B) Prior to award. If after bid opening or the closing date for receipt of proposals, the
Procurement Director, after consultation with the Administrator or his designee, and the Augusta-
Richmond County Attorney determine that a solicitation or proposed award is in violation of
federal, state or municipal law, then the solicitation or proposed award shall be canceled.
(C) After award. If, after an award, the Procurement Director, after consultation with the
Administrator and the Augusta-Richmond County Attorney determines that a solicitation or award
of a contract was in violation of applicable law, then the contract shall be revised to comply with
applicable law. If Augusta-Richmond County is unable to revise the contract to comply therewith,
the contract shall be terminated and declared null and void by the Augusta-Richmond County
Commission.
2.2 City License Requirement: Contractor must be licensed in the State of Georgia or by the
Governmental entity for which he does the majority of his business.
REQUEST FOR PROPOSALS
FOR
AUTODESK CIVIL 3D DESIGN TRAINING AND IMPLEMENTATION SERVICES
ENGINEERING DEPARTMENT
Augusta-Richmond County, Augusta, GA
I. PROBLEM STATEMENT:
The Augusta-Richmond County Engineering Department is currently utilizing Autodesk Civil 3D
2008 Design Software. The software is being used to design and draft small to medium size
drainage and roadway projects. The problems and issues that the Engineering Department is
experiencing are as follow:
1. Migration from AutoCad and Land Desktop to Autodesk Civil 3D.
2. Configuring software settings and styles to increase efficiency.
3. Training from Civil 3D certified experts.
4. Mentoring.
II. SERVICES TO BE RENDERED:
The Engineering Department expects the following services to be rendered by the firm that is
selected by the County.
1. Integration and Deployment set-up.
2. Assessment and Evaluation of current set-up (This will require extensive
communication and coordination with The Information Technology
Department).
3. On-site and off-site training.
4. Development of Setting and Style Configurations.
5. 1 year of off-site mentoring, supplemented with one day per month of on-site
mentoring.
III. EVALUATION CRITERIA:
1. Qualifications of Company.
2. Qualifications of Key Professionals that will actually train and mentor the
technical staff of the Engineering Department.
3. Work Plan and Overall Service Schedule.
4. References (include specific individuals with addresses and telephone
numbers).
5. Proposed Fee.
CALL FOR PROPOSALS
Respondents must submit one (1) original and six (6) copies of their proposal in an
opaque envelope, to the Procurement Department by Tuesday, May 20, 2008 @ 3:00 p.m.
Any proposal received after this time and date will not be considered. The proposal must be
signed by an official authorized to bind the organization to the project and contain a statement to
the effect that the proposal is binding for at least ninety (90) days from the closing date for
submission of proposals. The full mailing address for proposals is as follows:
Geri A. Sams
Procurement Department
530 Greene Street, Room 605
Augusta, GA 30901
The City reserves the right to consider modifications to proposals prior to the award of a
contract, and to reject any and all proposals received as a result of the RFP. The City is not
liable for costs incurred by respondents prior to contract award.
The Request for Proposal Form, the Non-Discrimination Statement, the Conflict of Interest, the
local vendor preference (if applicable), Contractor Affidavit and Agreement, Subcontractor
Affidavit and Georgia Security and Immigration Compliance Act of 2006, License,
Certification/Credentials, and/or any requested documentation must be submitted with proposal
package.
GUIDELINES
1. Augusta, Georgia will not be liable for any EXPENSES INCURRED by respondents in their
preparation of proposals. Augusta reserves the right to reject any and all proposals and to make an award
that is determined to be in the best overall interests of Augusta, Georgia. Under no circumstance will any
bid be accepted by fax or email. All RFP's must be labeled and received in the Purchasing office by the
due date and time. There will be no exceptions made for any late. lost by the post office or express
carrier. or misdirected submittals. All bidders must submit a copy of the company's business licenses.
2. JOINT PROPOSALS will be accepted; however, Augusta, GA reserves the right to select the most
qualified underwriters.
3. Augusta reserves the right to make any INQUIRES regarding any proposals of any or all respondents
and request additional information.
4. When submitting your proposal FEE STRUCTURE. Price information shall be separated from the
proposal in a sealed envelope and opened only after the proposals have been reviewed and ranked.
The names of the respondents will be identified at the proposal opening; however, no proposal will be
handled so as to permit disclosure of the detailed contents of the responses until after award of
contract. A record of all responses shall be prepared and maintained for the f1les and audit purposes.
Please enclose Fee Structure in a separate sealed envelope labeled RFP 08-119 - Property
Review Appraisal Services Fee Structure.
5. PUBLIC INSPECTION. The responses will be open for public inspection only after contract
award. Proprietary or confidential information marked, as such in proposals will not be disclosed
without written consent of the offeror.
6. EVALUATION AND SELECTION. The Request for Proposals shall state the relative importance
of price and other evaluation factors that will be used in the context of proposal evaluation and
contract award.
7. SELECTION COMMITTEE. A selection committee, minimally consisting of representatives of
the purchasing office, the using agency, and the Administrator's office or their choice shall convene
for the purpose of evaluating the proposals.
8. PRELIMINARY NEGOTIATIONS. Discussions with the offerors and technical revisions to the
proposals may occur. Discussions may be conducted with the responsible offerors who submit
proposals for the purpose of clarification and to assure full understanding of, and conformance to, the
solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any
opportunity for discussions and revision of proposals and such revisions may be permitted after
submission and prior to award for the purpose of obtaining best and fmal offers. In conducting
discussions, there shall be no disclosure of information derived from proposals submitted by
competing offerors.
9. FINAL NEGOTIATIONS AND LETTING THE CONTRACT. The Committee shall rank the
technical proposals, submitted by each offeror, and request fmal and best offers from the top ranked
three firms if available. A ward shall be made or recommended for award through the Augusta
Administrator, to the responsible offeror whose proposals is determined to be the most advantageous
to the Augusta, GA, taking into consideration price and the evaluation factors set forth in the Request
for Proposals. Other factors or criteria shall be used in the evaluation. The contract file shall contain
a written report of the basis on which the award is made/recommended. The contract shall be
awarded or let in accordance with the procedures set forth in the Request for Proposals. Other factors
or criteria shall be used in the evaluation. The contract file shall contain a written report of the basis
on which the award is made/recommended. The contract shall be awarded or let in accordance with
the procedures set forth in the Augusta, Georgia Code.
10. PROHIBITION AGAINST CONTINGENT FEES. It shall be unethical for a person to be
retained, or to retain a person, to solicit or secure the Augusta contract upon any agreement or
understanding for a commission, percentage, brokerage, or contingent fee, except for retention of
bona fide employees or bona fide established commercial selling agencies for the purpose of securing
business.
11. RIGHT OF REJECTION. We reserve the right to accept or reject any or all responses to this RFP
and to enter into discussions and/or negotiations with one or more qualified vendors at the same time,
if such action is in the best interest of the Augusta Commission.
12. REQUEST FOR PROPOSALS. Proposals shall be handled in the same manner as the bid process
as described above for solicitation and awarding of contracts for goods or services with the following
exceptions:
(a) Only the names of the vendors making offers shall be disclosed at the opening.
(b) Content of the proposals submitted by competing persons should not be disclosed during the
process ofthe negotiations.
(c) Proposals shall be open for public inspection after the award is made.
(d) Proprietary or confidential information, marked as such in each proposal package, shall not be
disclosed without the written consent of the offeror.
( e) Discussions may be conducted with responsible persons submitting proposals determined to have
a reasonable chance of being selected for the award. These discussions will only be for the
purpose of clarification to assure a full understanding of the solicitation requirement and
responsiveness thereto.
(f) Nonmonetary revisions may be permitted after submissions and prior to award for the purpose of
obtaining the best and final offers.
(g) In conducting discussions with the persons submitting the proposals, there shall be no disclosure
of any information derived from the other persons submitting proposals.
13. AUGUSTA, GA COMMISSION RIGHT TO INCORPORATE PROPOSALS INTO
CONTRACT. Upon acceptance of the vendor proposals by the Augusta Commission, the vendor
shall enter into a contract with Augusta to provide the services called out in this RFP. This RFP and
the winning proposal shall be incorporated for reference into the contract.
14. USE OF CONFIDENTIAL INFORMATION. It shall be unethical for any Augusta employee or
official knowingly to use confidential information for actual or anticipated personal gain, or for the
actual or anticipated personal gain of any other person.
15. PREFERENCE FOR LOCAL SUPPLIERS AND CONTRACTORS.
(a) Augusta encourages the use of local suppliers of goods, services and construction products
whenever possible. Augusta also vigorously supports the advantages of an open competitive market
place. Nothing in this Section shall be interpreted to mean that the City Administrator or Purchasing
Director is restricted in any way from seeking formal bids or proposals from outside the Augusta market
area.
(b) When the quotation or informal bids selection method is used by the Purchasing Director or using
agency head to seek firms to quote on Augusta commodity, service and construction products, local firms
should be contacted, if possible, first. Then if the Purchasing Director or using agency head believes that
there may not be at least three qualified informal bidders, quotes shall be sought from outside the Augusta
market area.
(c) In the event of a tie of bid (see 1-10-43 (h)), when all other factors are equal, the City
Administrator is encouraged to select the bid from within the local market area. The City Administrator
shall retain the flexibility to make the award of contract to a bidder outside of the local market area if
evidence supports collusive bidding in favor of a local source.
(d) The local vendor preference policy shall be applied when the lowest local bidder is within 5% or
$10,000, whichever is less, of the lowest non-local bidder. The lowest local bidder will be allowed to
match the bid of the lowest non-local bidder; if matched, the lowest local bidder will be awarded the
contract.
For purposes of this section, "local bidder" shall mean a business which:
1) Has had a fixed office or distribution point located in and having a street address within
Augusta for at least six (6) months immediately prior to the issuance of the request for
competitive bids or request for proposals by Augusta; and
2) Holds any business license required by the Augusta-Richmond County Code and
3) Employs at least one (1) full time employee, or two (2) part time employees whose primary
residence is in Augusta, or if the business has no employees, the business shall be at least fifty
percent (50%) owned by one or more persons whose primary residence is in Augusta.
e) The Purchasing Director shall develop a program to routinely search out local firms that offer
products or services which Augusta may purchase and encourage such firms to place themselves on the
bidder's list.
(t) The Purchasing Director shall work closely with Augusta's Disadvantaged Businesses.
(g) Nothing in this section shall be interpreted to mean that the City Administrator may abrogate the
provisions of O.C.G.A. 36-10-1 through 36-10-5, Public Works Contracts. This provision of the State
Code requires that all County public works contracts of $20,000 or more as defmed therein, be publicly
advertised before letting out the contract to the lowest bidder: Further, nothing in this section shall be
interpreted to mean the City Administrator may abrogate the provisions of the Augusta-Richmond County
Code requiring public advertising before letting certain contracts."
Section 2.
This Ordinance shall become effective upon adoption.
All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
Section 3.
repealed.
Section 4. If any section, provision, or clause of any part of this Ordinance be declared invalid or
unconstitutional, or if the provisions of any part of this Ordinance as applied to any particular situation or
set of circumstances be declared invalid or unconstitutional, such invalidity shall not be construed to
affect portions of this Ordinance not so held to be invalid, or the application of this Ordinance to other
circumstances not so held to be invalid. It is hereby declared as the intent that this Ordinance would have
been adopted had such invalid portion not be included herein.
This ordinance shall become effective May 16, 2006.
~
NON-DISCRIMINATION STATEMENT
The bidder certifies that:
(1) No person shall be excludeq from participation in, denied the benefit of, or otherwise
discriminated against on the basis of race, color, national origin, or gender in connection
with any bid submitted to the City of Augusta or the performance of any contract
resulting therefrom;
(2) That it is and shall be the policy of,t.his Company to provide equal opportunity to all
business persons seeking to contract' o(p~rerwise interested in contracting with this
Company, including those companies owned and controlled by racial minorities, cultural
minorities, and women;
(3) In connection herewith, We acknowledge and warrant that this Company has been
made aware of, understands and agrees to take affirmative action to provide such
companies with the maximum practicable opportunities to do business with this
Company;
(4) That this promise of non-discrimination as made and set forth herein shall be continuing
in nature and shall remain in full force and effect without interruption;
(5) That the promises of non-discrimination as made and set forth herein shall be and are
hereby deemed to be made as part of and incorporated by reference into any contract or
portion thereof which this Company may hereafter obtain and;
That the failure of this Company to satisfactorily discharge any of the promises of
nondiscrimination as made and set forth herein shall constitute a material breach of
contract entitling the City of Augusta to declare the contract in default and to exercise
any and all applicable rights and remedies including but not limited to cancellation of the
contract, termination of the contract, suspension and debarment from future contracting
opportunities, and withholding and or forfeiture of compensation due and owing on a
t:f~ cf}dJ7
5 n ure
J?~J}y-t' )qrpd i/t~h / ~
co~pany Name and Address
't'l./.g 5 (J-'CI /.:.-~ r:'- .K... d- :;; 0 <2 t:P
~/~ ....-AA<--- c;-z.......- gC! (j.
Please return this form with your submittal.
(6)
~?:f/~~
Title
~
CONFLICT OF INTEREST:
It shall be unethical for any City of Augusta business or participant directly or indirectly in a procurement
contract when the employee or official knows that:
(a) the employee or official or any member of the employee's or official's immediate family
has a substantial interest or financial interest pertaining to the procurement contract, except
that the purchase of goods and services from businesses which a member of the
Commission or other City of Augusta employee has a [mancial interest is authorized as per
a.c.GoA. 36-1-14, or the procurement contract is awarded pursuant to a.coG.A. 45-10-22
and 45-10-24, or the transaction is excepted from said restrictions by a.coG.A. 45-10-25;
(b) Any other person, business, or organization with whom the employee or official of any
member of an employee's or official's immediate family is negotiating or has an
arrangement concerning prospective employment is involved in the procurement contract.
Any employee or official or any member of an employee's or official immediate family who
holds a substantial interest or [mancial interest in a disclosed blind trust shall not be deemed
to have a conflict of interest with regard to matters pertaining to that substantial interest or
financial interest.
I, (vendor) /~'~{i;a/lcltf~~r ci$;/tJ~/J;,{'ve read and understand the information contained
in the bidl~ecifications. ~ i/
Jk-p)'O ~<P d !/t.-/'3
Y- '-1;1 r ?.t~I/ P.,--v';:-6- I"<b
a /1A-1 v- JA-;.- G----<'J-
)77i> t./.1f 3t!),{'6 Fax# ( ) ??o c.J.3'10;77Y
,/",V4::- U 67- Date: 5-// 2-/0 ;?
r tP ..# p ff- /2--6
Vendor Name:
Address:
City & State:
300"80
Phone #: (
Signature:
THIS FORM MUST BE SUBMITTED WITH RFP PACKAGE. NO EXCEPTION(S) WlLL BE GRANTED
REQUEST FOR PROPOSALS FORM
RFP NUMBER: 08-126
Business Location: (Check One)
Augusta Richmond County
V
A TTN: Procurement Director .1) . . . Other ~Iease attach copy)
Name of Bidder: Ii 8f r cJ a 6 du. {1'5/ J/lC .'
Street Address: If~ 3 !3 (+-r I tl1v(u ~6 Ii t{
City, State, Zip Code: -::5tVl V It NA I ~k -3()?)ElJ
Phone:--110.-q~4-3Dt;-tJ Fax: 7(-(0 - t{, If- 0','7 t-/
Email:. . bfel4hf!f'tk1D)r.fPlro (J)rt> clAlc 1f,. c' o~/
. u~ I r-
Oo You Have A Business License In The State Of Georgia? (Check One) Yes: ~
Licensed By What Clty~co~nty 911 Y;.? iV4 / ctJ3 .
Business License #: ,~o()b-::/f q fo 1/ Fed Tax Id #: X - / H I ,~1) 7
wnership Of Bidder (Statistical Purposes Only):
City of Augusta Procurement Dept
530 Greene Street Suite 605
Augusta, Georgia 30901
Partnership
Individual
Check One:
Other (Specify:
)
Acknowledgement Of Addendum: Check and Initial the appropriate box:
Addenda 1 l/ Initial ;Vt Addenda 7
Addenda 2 V Initial IVY Addenda 8
(/ A jr<
Addenda 3 . . Initial IV t
./ Initial IV"'__
1/ Initial ~
Initial
Initial
Addenda 9
Initial
Addenda 4
Addenda 10
Initial
Addenda 5
Addenda 11
Initial
Addenda 6
Initial
Addenda 12
Initial
THE UNDERSIGNED PROPOSES TO FURNISH THE FOLLOWING ITEMS IN STRICT
CONFORMANCE TO THE BID/RFP SPECIFICATIONS AND BID/RFP INVITATION ISSUED BY THE
CITY OF AUGUSTA FOR THIS BID/RFP. ANY EXCEPTIONS ARE CLEARLY MARKED IN THE
ATTACHED COPY OF BID/RFP SPECIFICATIONS:
This form MUST be submitted with RFP package. NO Exception(s) will be granted
~
~t't:iMPleW/~Nnle'n/
~ $n' (2hPI4 ~nw~,.,
TO: All Prospective Vendors
FR: Geri Sam, ~
DT: February 11,2008
RE: State Mandated Regulations
There were hundreds of bills passed in the 2007 General Assembly and many hundreds
more will carryover into the 2008 session. Attached is important information that will
appear within the City of Augusta's Bid!RFP/RFQ specifications. Effective July 1,
2007, the information listed was required to be included in all contracts entered into
by the Department for the physical performance of services within the State.
The forms have been updated and each prospective vendor is being asked to please
return the attached executed documentation as required by the State of Georgia.
We are asking that tlte attached forms be submitted as a part of your Bid/RFP/RFQ
package (Blue Sheets):
. Contractor Affidavit and Agreement
. Subcontractor Affidavit
For your information a copy of the Rules of Georgia Department of Labor Georspa
Securitvand Immilp"ation Compliance Act are included in the specifications. DO NOT
RETURN (Pink Sheets) this is for your information ONLY.
You may go to www.legis.state.ga.us to look at the specific language in the bills.
Room 605 - 530 Greene Street, Augusta Georgia 30911
(706) 821-2422 - Fax (706) 821-2811
WWW.aUlwstaga.!WV
Register at www.demandstar.com/supplier for automatic bid notification
Bid/RFP /RFQ#.
CON1RACTOR AFFIDAVIT AND AGREEJ'vffiNT
By executing this affidavit, the undersigned contractor verifies its compliance with a.c.G.A. 13-10-91,
stating affirmatively that the individual, firm, or corporation which is contracting with Augusta Richmond
County Board of Commissioners has registered with and is participating in a federal work authorization
program* [any of the electronic verification of work authorization programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization program operated by the
United States Department of Homeland Security to verify information of newly hired employees, pursuant
to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the
applicability provisions and deadlines established in O.C.G.A 13-10-91.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in cormection
with the physical performance of services pursuant to this contract with Augusta Richmond County Board
of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance
with O.C.G.A 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially
similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each
such verification to the Augusta Richmond County Board of Commissioners at the time the
subcontractor(s) is retained to perform such service.
E-Verify * User Identification Number _
r> /;> _) 4'7 j . " //7
li'e;:;I/"i. ?"I"-'vo 1/ k75
Company Name
BY:~~:~cef:t~
(Contractor Signature)
J.?r?~/:L~-vI-'
Please Check One. ~
500 or More _ 100 or more _ 100 or less_
Number of Employees
Date:
Ivtut}
I tj U>()(/
) I
Title of Authorized Officer or Agent of Contractor
~'c/C/&.)/"r ;::a,1l-LL?~
Printed Name of Authorized Officer or
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
!'hk DAYOF , Llt~r,200~Y
Notary Public
My Commission Expires:
NOP C'(
"RGIA
3,2008
NOTARY PUBUC COBB COUNn' GEORGIA
MY COMMISSION EXPIRES DECEMBER 18, 2008
MY C(jj(;;
PLEASE RETURN WITH YOUR SUBMITTAL
BidIRFPIRFQ #
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91,
stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance
of services under a contract with on behalf of Augusta Richmond County
Board of Commissioners has registered with and is participating in a federal work authorization program *
[any of the electronic verification of work authorization programs operated by the United States Department
of Homeland Security or any equivalent federal work authorization program operated by the United States
Department of Homeland Security to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 ([RCA), P.L. 99-603], in accordance with the applicability
provisions and deadlines established in O. C. G. A 13-10-91.
E-Verify * User Identification Number
Please Check One;
500 or More
100 or more 100 or less
Number of Employees .
Company Name
Date:
BY: Authorized Officer or Agent
(Subcontractor Signature)
Title of Authorized Officer or Agent of Subcontractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON TillS THE
DAY OF
,200_
Notary Public
My Commission Expires:
PLEASE RETURN WITH YOUR SUBMITTAL
RULES
OF
GEORGIA DEPARTMENT OF LABOR
"GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT" OF 2006
CHAPTER 300-10-1
PUBLIC EMPLOYERS, THEIR CONTRACTORS AND SUBCONTRACTORS
REQUIRED TO VERIFY NEW EMPLOYEE WORK ELIGIBILITY THROUGH A
FEDERAL WORK AUTHORIZATION PROGRAM
RULES OF GENERAL APPLICABILITY
TABLE OF CONTENTS
300-10-1-.01 Defmitions.
300-10-1-.02 Public Employers, Their Contractors and Subcontractors Required to Verify New
Employee Work Eligibility Through a Federal Work Authorization Program.
300-10-1-.03 Contractor and Subcontractor Evidence of Compliance.
300-10-1-.04 Public Employer Certification of Registration and Participation in a Federal Work
Authorization Program.
300-10-1-.05 Public Employer Assurance of Compliance with New Employee Work Eligibility
Verification Requirements.
300-10-1-.06 Conformity with Federal Immigration Law.
300-10-1-.07 Contractor Affidavit and Agreement.
300-10-1-.08 Subcontractor Affidavit.
300-10-1-.09 Random Audit Program.
300-10-1-.01 Definitions.
(1) "Commissioner" means the Commissioner of the Georgia Department of Labor.
(2) "Federal work authorization program" means any of the electronic verification of work
authorization programs operated by the United States Department of Homelarid Security
(USDHS) or any equivalent federal work authorization program operated by the United States
1
Department of Homeland Security to verify information of newly hired employees, pursuant to
the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603.
(3) "Public employer" means every department, agency, or instrumentality of the state or a
political subdivision of the state.
(4) "Subcontractor" includes a subcontractor, contract employee, staffmg agency, or any
contractor regardless of its tier.
(5) "Georgia Security and Immigration Compliance Act" of 2006 means Senate Bill 529 of
the 2006 Georgia General Assembly, enacted as Act 457.
Authority O.C.G.A. 13-10-90.
300-10-1-.02 Public Employers, Their Contractors and Subcontractors Required to Verify
New Employee Work Eligibility Through a Federal Work Authorization Program.
(1) Pursuant to O.C.G.A. 13-10-91, every public employer, every contractor of a public
employer, and every subcontractor of a public employer's contractor must register and
participate in a federal work authorization program, as follows:
(a) On or after July 1, 2007, every public employer shall register and participate in a federal
work authorization program to verify the work eligibility information of all new employees.
(b) No public employer shall enter into a contract for the physical performance of services
within this state unless the contractor registers and participates in a federal work authorization
program to verify the work eligibility information of all new employees.
(c) No contractor or subcontractor who enters into a contract with a public employer shall
enter into such a contract or subcontract in connection with the physical performance of services
within this state unless such contractor or subcontractor registers and participates in a federal
work authorization program to verify the work eligibility information of all new employees.
(2) In accordance with O.C.G.A. 13-10-91, the requirements of paragraphs (b) and (c) of
paragraph (1) shall apply to public employers, their contractors and subcontractors, as follows:
(a) On or after July 1, 2007, to public employers, contractors, or subcontractors of 500 or
more employees;
(b) On or after July 1, 2008, to public employers, contractors, or subcontractors of 100 or
more employees; and
(c) On or after July 1, 2009, to all other public employers, their contractors, or
subcontractors.
2
(3) As of the date of enactment of O.C.G.A. 13-10-91, the applicable federal work
authorization program is the "Employment Eligibility Verification (EEV) / Basic Pilot Program"
operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of
Homeland Security, in conjunction with the Social Security Administration (SSA). Public
employers, contractors and subcontractors subject to O.C.G.A. 13-10-91 shall comply with
a.c.G.A. 13-10-91 and this rule by utilizing the EEV / Basic Pilot Program. The EEV / Basic
Pilot Program can be accessed from the USDHS U.S. Citizenship and Immigration Services
Internet website at https://www.vis-dhs.com/EmploverRegistration. Information and instructions
regarding EEV / Basic Pilot Program Registration, Corporate Administrator Registration, and
Designated Agent Registration can be found at that website address.
(4) All rules, regulations, policies, procedures and other requirements of the EEV / Basic
Pilot Program or any other federal work authorization program defmed in Rule 300-10-1-.01 and
permitted to be used to satisfy the requirements of O.C.G.A. 13-10-91 and these rules, shall be
considered additional requirements of this rule.
(5) In accordance with O.C.G.A. 13-10-91, public employers, contractors and subcontractors
may utilize any other federal work authorization program operated by the United States
Department of Homeland Security or any equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify information of newly
hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-
603, as such work authorization programs become available.
(6) A copy of these Chapter 300-10-1 rules, including any forms prescribed or available to
administer and effectuate these rules, shall be published on the Georgia Department of Labor's
website.
(7) In accordance with the provisions ofO.C.G.A. 13-10-91, these rules in Chapter 300-10-1
do not apply to any contract or agreement relating to public transportation. Rules and forms
applicable to any contract or agreement relating to public transportation may be found on the
Georgia Department of Transportation's website.
(8) The rules of Chapter 300-10-1 shall be enforced without regard to race, religion, gender,
ethnicity, or national origin.
AuthorityO.C.G.A. 13-10-91.
300-10-1-.03 Contractor and Subcontractor Evidence of Compliance.
(1) Pursuant to a.c.G.A. 13-10-91, public employers who enter into a contract for the physical
performance of services within this state shall include in such contract all of the following
prOV1SlOns:
(a) a provision stating that compliance with the requirements ofO.C.G.A. 13-10-91 and Rule
300-10-1-.02 are conditions of the contract;
3
(b) a prOVlSlon listing the three statutory employee-number categories of "500 or more
employees," "100 or more employees," and "fewer than 100 employees," as identified in
O.c.G.A. 13-10-91, with a space provided for the contractor to check, initial or otherwise
affIrmatively indicate the employee-number category applicable to the contractor; and
(c) a provision stating the contractor's agreement that, in the event the contractor employs or
contracts with any subcontractor(s) in connection with the covered contract, the contractor will
secure from the subcontractor(s) such subcontractor(s') indication of the employee-number
category applicable to the subcontractor; and
(d) a provision stating that the contractor's compliance with the requirements of O.C.G.A. 13-
10-91 and Rule 300-10-1-.02 shall be attested by the execution of the contractor affIdavit as
shown in Rule 300-10-1-.07, or a substantially similar contractor affIdavit, which document shall
be attached to, and become a part of, the covered contract.
(2) Pursuant to O.C.G.A. 13-10-91, public employers shall include in all covered contracts a
provision stating the contractor's agreement that, in the event the contractor employs or contracts
with any subcontractor(s) in connection with the covered contract, the contractor will secure
from such subcontractor(s) attestation of the subcontractor's compliance with O.C.G.A. 13-10-91
and Rule 300-10-1-.02 by the subcontractor's execution of the subcontractor affidavit shown in
Rule 300-10-1-.08 or a substantially similar subcontractor affidavit, and maintain records of
such attestation for inspection by the public employer at any time. Such subcontractor affidavit
shall become a part of the contractor/subcontractor agreement.
(3) All portions of contracts pertaining to compliance with O.C.G.A. 13-10-91 and these rules,
and any affidavits related thereto, shall be open for public inspection in this state at reasonable
times during normal business hours.
Authority O.C.G.A. 13-10-91.
300-10-1-.04 Public Employer Certification of Registration and Participation in a Federal
\V ork Authorization Program.
Every public employer shall certify its registration and participation in the EEV / Basic Pilot
Program (or other applicable federal work authorization program) by transmitting a copy of all
documents required for the public employer's registration and participation in such program,
including a fully executed copy of the required Memorandum of Understanding and the EEV /
Basic Pilot Program User Identification Number, to the public employer's agency head or to an
individual designated by the agency head to receive such certification.
Authority O.C.G.A. 13-10-91.
4
300-10-1-.05 Public Employer Assurance of Compliance with All New Employee Work
Eligibility Verification Requirements.
Each public employer subject to a.c.G.A. 13-10-91 shall designate an individual to monitor new
employee work eligibility verification required by O.C.G.A. 13-10-91 and these rules. Such
public employer shall maintain a fIle of all written records required under these rules for public
inspection. Such records shall be maintained in accordance with the public employer's
applicable records retention schedule and applicable federal law. Public employers may
implement additional compliance measures as they deem appropriate.
Authority o.C.G.A. 13.10-91.
300-10-1-.06 Conformity with Federal Immigration Law.
The requirements of Chapter 300-10-1 of the Rules and Regulations of the State of Georgia shall
be construed in conformity with federal immigration law and requirements including, but not
limited to, the Form 1-9 provisions of the Employment Eligibility Verification process required
pursuant to the, Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603.
Authority Ga. 1. 2006, p. 105, Section I.
300-10-1-.07 Contractor Affidavit and Agreement.
Public employers shall use the following affidavit and agreement form, or an affidavit and
agreement form that is substantially similar to that provided below, to document a contractor's
compliance with the requirements ofO.C.G.A. 13-10-91:
5
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
AND
"REPRO PRODUCTS, INC"
This Agreement is made and entered into this _ day of , 2008, by and between
Augusta, Georgia, hereinafter called the "City" and "Repro Products, Inc", a Corporation
authorized to do business in Georgia, hereinafter called the "Consultant."
Whereas, the City desires to engage a qualified and experienced consulting firm to furnish
professional services for:
"Autodesk Civil 3D Design Training and Implementation Services
to the Augusta, GA Engineering Department. To include on-site
training, mentoring, Engineering/drafting styles and settings
configuration, and an evaluation of the Department's current system"
Whereas, the Consultant has represented to the City that it is experienced and qualified to
provide the services contained herein and the City has relied upon such representation.
Now, therefore, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between the City and the Consultant that the Consultant shall provide the
Consulting Services of the Project (see Scope of Services).
1
AMOUNT OF CONTRACT
It is agreed that the compensation hereinafter specified to perform the services (see Scope of
Services) required by this Agreement includes both direct and indirect costs chargeable to the
project, as further defined in Appendix D.
AU2usta. GA En2ineerin2 Department
Engineering Services:
$ 49.895.00
Total
$ 49.895.00
2
GENERAL CONDITIONS
COMPENSATION
The City shall compensate the Consultant for services which have been authorized by the City
under the terms of this Agreement.
The Consultant may submit to the City a monthly invoice, in a form acceptable to the City and
accompanied by all support documentation requested by the City, for payment for the services
which were completed during the billing period. The City shall review said invoices for
approval. The City shall have the right to reject payment of any invoice or part thereof if not
properly supported, or if the costs requested or a part thereof, as determined solely by the City,
are unreasonably in excess of the actual stage of completion of each phase. The City shall pay
each such invoice or portion thereof as approved, provided that the approval or payment of any
such invoice shall not be considered to be evidence of performance by the Consultant to the point
indicated by such invoice, or of receipt of acceptance by the City of the services covered by such
invoice. The City shall pay any undisputed items contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems which have been encountered which may inhibit
execution of the work. The Consultant shall also submit an accurate updated schedule, and an
itemized description of the percentage of total work completed for each phase during the billing
period.
Compensation for consulting services for the Augusta Engineering Department shall be a lump
sum for each phase or item of work authorized by the City. The Consultant shall invoice based
on the percentage of the work completed during the billing period. Upon completion by the
Consultant of each phase of the work and approval thereof by the City, the City will pay the
Consultant a sum equal to one hundred percent (100%) of the compensation set forth herein, less
the total of all previous partial payments, paid or in the process of payment except as otherwise
stated below for Water and Sewer consulting services.
Compensation for consulting services for the Augusta Utilities shall be invoiced based on the
sum of all actual costs incurred in the performance of the work, including all direct, payroll,
overhead, and profit costs in an amount not-to-exceed the compensation set forth herein for the
Water and Sewer Plans Phase.
CONTRACT DISPUTES
This Agreement shall be deemed to have been executed in Augusta, Georgia, and all questions of
interpretation and construction shall be governed by the Laws of the State of Georgia.
All claims, disputes and other matters in question between the Owner and the Consultant arising
out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court
of Richmond County, Georgia. The Consultant, by executing this Agreement, specifically
consents to venue in Augusta and waives any right to contest the venue in the Superior Court of
Richmond County, Georgia.
3
CONTRACT TERMINATION
Pursuant to a.c.G.A. 36-60-13, this Agreement shall terminate absolutely and without further
obligation on the part of the City at the close of the calendar year in which this Agreement is
executed and at the close of each succeeding calendar year for which the agreement may be
renewed by the parties hereto.
This Agreement shall nevertheless automatically be renewed unless the City provides written
notice to the Consultant of its intention to terminate the Agreement at least thirty days prior to
the close of the calendar year for which the Agreement is presently effective between the parties
and/or has been renewed by the City. This Agreement shall obligate the City solely for those
sums payable during the initial term of execution or in the event of renewal by the City for those
sums payable in such individual renewal terms.
Notwithstanding the foregoing language, the Consultant agrees to continuously render the
professional services specified by the Agreement to the City for such terms or renewal terms as
are effective pursuant to this Agreement and for which the City agrees to pay in accordance with
the terms of the Agreement or any future amendments thereto.
The City may terminate this contract in part or in whole upon written notice to the Consultant.
The Consultant shall be paid for any validated services under this Contract up to the time of
termination.
COORDINA TION AND PROCESS
All correspondence, data, information, and reports shall be directed to the Director of Engineer
to provide for proper distribution to the parties concerned.
All conferences, including telephone conversations and decisions, shall be reduced to writing by
the Consultant and at least two (2) copies shall be forwarded to the Director of Engineer within
seven (7) calendar days of the event.
The Consultant shall meet with the City for review of the work or submit in writing a status
update on a monthly basis or as determined by the City.
The Director of Engineer will expedite any necessary decisions affecting the performance of the
Consultant's Agreement, but the Consultant shall not make use of the Director of Engineer's
services on trivial or minor matters normally to be decided by the Consultant.
If the project includes work for Augusta Utilities, an AU Liaison Engineer will act in the same
capacity as the Project Engineer for the roadway consulting work. Both the AU Liaison
Engineer and the Project Engineer shall be copied on all correspondence including documented
phone conversations and minutes of meetings. The Consultant shall coordinate directly with the
AU Liaison Engineer on matters directly related to water and sewer work.
4
COVENANT AGAINST CONTINGENT FEES
The Consultant shall comply with the relevant requirements of all Federal, State, County, or
local laws. The Consultant warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the Consultant, to solicit or secure this
Agreement, and that it has not paid or agreed to pay any company or person, other than a bona
fide employee working solely for the Consultant, any fee, commission, percentage, brokerage
fee, gifts, or any consideration, contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to annul this
Agreement without liability, or, at its discretion, to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
DELIVERY OF NOTICES
All written notices, demands, and other papers or documents to be delivered to the City
under this Agreement shall be delivered to the City's office, 505 Telfair Street, Augusta, Georgia
30901, Attention: Engineering or at such other place or places as may be subsequently
designated by written notice to the Consultant. All written notices, demands, and other papers or
documents to be delivered to the Consultant under this Agreement shall be directed to or at such
a place or places subsequently to be designated in writing by the Consultant to the City. A copy
ofthe proposed project schedule is attached in the Scope of Work Section..
EMPLOYMENT OF COUNTY'S PERSONNEL
The City has incurred considerable expense for advertising, recruiting, evaluating, training and
retaining its employees. As such, Consultant hereby agrees that it will not directly or indirectly,
solicit or hire any employee of the City, or induce any employee to terminate his employment
with the City during the terms of this agreement, nor for a period of one year following the end
of said term. Consultant may not hire, employ, or allow a City employee to provide services
without the prior consent of the City, except as provided herein.
INSURANCE
Prior to beginning work, the Consultant shall obtain and furnish certificates to the City for the
following minimum amounts of insurance:
A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia.
B. Public Liability Insurance in an amount of not less than One Hundred Thousand
($100,000.00) Dollars for injuries, including those resulting in death to anyone person,
and in an amount of not less than Three Hundred Thousand ($300,000.00) Dollars on
account of anyone occurrence.
C. Property Damage Insurance in an amount of not less than Fifty Thousand ($50,000.00)
Dollars from damages on account of any occurrence, with an aggregate limit of One
Hundred Thousand ($100,000.00) Dollars.
D. Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance in an amount that correlates to the amount of this
agreement and nature of the project.
5
OWNERSHIP. PUBLICATIONS. REPRODUCTION AND USE
All documents and materials prepared as an instrument of service pursuant to this Agreement are
the property of the City. The City shall have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any reports, data, maps, or other material
prepared under this agreement without according credit of authorship. The City shall hold
harmless the Consultant against all claims arising out of such use of documents and materials
without the Consultant's knowledge and written consent.
PERSONNEL
The Consultant represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this agreement, none of whom shall be employees of, or have any
contractual relationship with, the City. Primary liaison with the City will be through its
designee. If the project includes AU work, the Consultant shall identify, in writing, a
water/sewer project manager responsible for direction and coordination of this portion of the
project. All of the services required hereunder will be performed by the Consultant under his
supervision, and all personnel engaged in the work shall be fully qualified and shall be
authorized or permitted under law to perform such services.
All professional personnel, including subcontractors, engaged in performing services for the
Consultant under this agreement shall be indicated in a personnel listing attached hereto as
Exhibit "C" and incorporated herein by reference. No changes or substitutions shall be permitted
in the Consultant's key personnel as set forth herein without the prior written approval of the
Director or his designee.
The Consultant shall employ in responsible charge of supervision and design of the work only
persons duly registered in the appropriate category; and further shall employ only qualified
surveyors in responsible charge of any survey work.
The Consultant shall endorse all reports, contract plans, and survey data. Such endorsements
shall be made by a person duly registered in the appropriate category by the Georgia State Board
of Registration for Professional Engineers and Land Surveyors, being in the full employ of the
Consultant and responsible for the work prescribed by this agreement.
RESPONSIBILITY FOR CLAIMS AND LIABILITY
The Consultant shall be responsible for any and all damages to properties or persons caused by
its employees, subcontractors, or agents, and shall hold harmless the City, its officers, agents,
and employees from all suits, claims, actions, or damages of any nature whatsoever to the extent
found to be resulting from the Consultant, its subcontractors, or its agents in the negligent
performance or non-performance of work under this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance coverage.
6
REVIEW OF WORK
Authorized representatives of the City may at all reasonable times review and inspect the project
activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computations prepared by or for the
Consultant, shall be available to authorized representatives of the City for inspection and review
at all reasonable times in the main offices of the City. Acceptance shall not relieve the
Consultant of its professional obligation to correct, at its expense, any of its errors in work. The
Engineering Department may request at any time and the Consultant shall produce progress
prints or copies of any work as performed under this Agreement. Refusal by the Consultant to
submit progress reports and/or plans shall be cause to withhold payment to the Consultant until
the Consultant complies with the City's request in this regard. The City's review
recommendations shall be incorporated into the plans by the Consultant.
SUPERVISION AND CONTROL
The Consultant shall perform the services required to accomplish the work plan as stated above
under such control and supervision by the City, as the City may deem appropriate.
TIME OF COMPLETION
The time of completion of this agreement shall be as described in the schedule presented in
attached scope of services.
7
~ (k. ~'
Title:~o I (..J-.....,.)
U~4~
Deke S. Copenhaver, MaJor
Approved: Date i / ~ (01
ATTACHED CORPORATE SEAL]
1,\\llcl
ATTEST:, ~:' . '<:"
;-'.~)\I.. '..~.~l ,/\'t~
'1-
CONFIDENTIALITY
The Consultant agrees that its conclusions and any reports are for the confidential information of
the City and that it will not disclose its conclusions in whole or in part to any person whatsoever,
other than to submit its written documentation to the City, and will only discuss the same with it
or its authorized representatives. Upon completion of this agreement term, all documents,
reports, maps, data and studies prepared by the Consultant pursuant thereto shall become the
property of the City and be delivered to the Director of Engineering.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this agreement shall not be presented publicly
or published without prior written approval in writing by the City.
It is further agreed that if any information concerning the project, its conduct, results, or data
gathered or processed should be released by the Consultant without prior approval from the City,
the release of same shall constitute grounds for termination of this agreement without indemnity
to the Consultant, but should any such information be released by the City or by the Consultant
with such prior written approval, the same shall be regarded as public information and no longer
subject to the restrictions of this agreement.
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written
below.
Executed on behalf of Consultant.
RECOMMEND FOR APPROVAL:
L~~cdvd5J~
If=:g~
.' /~ . ~d ~ t::>c:>J?
. '. Approved: Date r;T1:/ CA / v
: ..-' [ATTTACHED CORP TE'SEAL]
ATTEST:
CITY OF AUGUSTA, GEORGIA
fJ: ~ ~
p.; . (J
~jtfe:
v.. ':;. \, .
'"1. a. ~""'.
v. eel. e.
~.~ ~.~.c!I,a.o... ,0"
-,\ GEORG\~ ~~
\~lA.'IlI..'Q..,---:..".;f1i..<'''''
8
SCOPE OF SERVICES
General Scope of Services
The services to be furnished by the Consultant under this Agreement shall be those necessary to
survey, design, and provide preliminary plans, right-of-way plans, final construction plans,
special provisions, contract documents and other related studies and services for:
"Autodesk Civil 3D Design Training and Implementation Services to
the Augusta, GA Engineering Department. To include on-site training,
mentoring, Engineering/drafting styles and settings configuration, and an
evaluation of the Department's current system"
Services shall be provided in accordance with the Scope of Services for each phase of the work
with the following specific items of clarification:
See attached Engineer's Proposal
(Exhibit A)
Any conflicts between the requirements identified in the engineer's proposal, the Appendices of
this document and the Augusta Engineering Department Plan Preparation Guidelines should be
brought to the attention of the Director of Engineering immediately. Resolution shall be decided
using the sole discretion of the Director of Engineering.
9
EXHIBIT A
10
~REPRO
III PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software'" Consulting. Implementation
Task Order #1
Augusta-Richmond County
SERVICES TYPE: Integration, Configuration & Training
This Task Order #1 (the "Agreement") dated May 20, 2008 is made between Repro Products,
Inc. (Repro) and Augusta-Richmond County (customer). The terms and conditions of the
agreement shall apply to this Task Order, unless expressly set forth otherwise in this'Task Order.
SCOPE OF WORK 31 day(s) This Scope of Work comprises a Fast Track MAX
program for training and implementation services of Autodesk Civil 3D 2008 at Customer's offices
to assist Customer in the implementation and training of Civil 3D 2008 (Customer Project).
&
POST ENGAGEMENT SERVICE CONTRACT 12 Month(s) This is one
component of the Fast Track MAX program. Our Autodesk Certified Application Engineers will
be working closely with your project team members to provide over the shoulder technical support,
training and leadership. The post service engagement phase will focus on providing best practices
related to current errors and technical support issues. Some of this support may be presented with
Internet Based Solutions.
Repro Products, Inc., and Civil 3D Project Team* Qualifications:
Repro Products is an Authorized and Certified Autodesk Value Added Reseller and has been
active in the Autodesk Software Product and Solutions industry for 15 years. We have served
literally thousands of customers and pride ourselves on Implementing Autodesk Solutions
successfully. We are the only Autodesk V AR with Certified Implementation experts in all of our key
vertical areas of focus in the southeast.
Ray Howard - Director of Software Solutions (18 years Civil industry experience)
Tim Worley LSIT - Civil Solutions Account Manager (14 years Survey/Civil industry
experience)
Dale Kruelle -Civil 3D 2006 & 2007 Autodesk Implementation Certified Expert (ICE) (20
years Civil industry experience). Dale is only 1 of 51 Certified Implementation Experts in the
Country for Civil 3D 2006 and only 1 of 46 Certified Implementation Experts for Civil 3D 2007.
Collectively he is only 1 of 26 Certified on both these years combined. Dale has been an IT/CAD
Manger in full Civil based production environments for more than 10 years and has implemented,
trained and serviced Civil 3D in many Civil Engineering companies in the immediate Southeast
region of the country.
Dave Young - Civil 3D 2008 Autodesk Implementation Expert Program (AIEP) (12 years
Civil industry experience). Dave is currently 1 of only 10 Certified Implementation Experts on the
Civil 3D 2009 software product. Dave has been an IT/CAD Manger in full Civil/Industrial based
production environments for more than 8 years and has helped implement, train, and service Civil
3D in many Civil Engineering companies in the immediate Southeast region of the country.
*It is not the intent to change the configuration of the Project Team during the duration of the contract.
Repro Products' Civil 3D Project Team personnel subject to change without notice based on situations outside of our control.
RPllnitia/s: ?!l~ 'c-\
Cust Initials:
r-__fi,-.l"",nfi,......,1
^, ,,...,, ,e-t,..., Dir-hr.-.r.nrl rr., ,nt" r=,...,d Tr,...,r-v AA '" Y Irnn/ornontrdi"n \/< (? J r/",....
1 "f 1?
~REPRO
III PRODUCTS
Software. Consulting. Implementation
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
TASK 1 - Process Assessment for Civil Engineering Group - 2 Day(s)
Repro Products will use on-site interviews to conduct a Process Assessment to evaluate Customer
current work flows, processes and challenges. During the Process Assessment, Repro Products
will gather the necessary information to evaluate the customer's use of existing CAD software and
productivity. The Assessment will then be analyzed to determine the best possible strategy for an
Autodesk Civil 3D implementation that will increase both the efficiency and productivity of the CAD
technicians and engineers. An implementation strategy will then be determined for the customer. A
follow up meeting/conference call will then be scheduled to debrief on the findings of said
assessment and to discuss the implementation strategy for moving forward.
Resources:
. Autodesk Civil 3D 2006 & 2007 Implementation Certified Expert
RPllnitia/s: .0J;H
Cust Initials:
_ __ i _.L~_._ ..1'") (1"\1 -1__
J"') ...... lr')
~REPRO
III PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software. Consulting. Implementation
TASK 2 - Style Configuration for Civil Engineering Group - 10 Day(s)
A Repro Products consultant will work with Customer's CAD management team to determine the
current configuration and use of CAD standards. Repro Products will review a typical set of
construction documents to determine the styles and templates that are necessary to complete a
typical set of plans. Repro Products will meet with the Engineering Department to discuss
proposed configurations and to obtain approval so as to create the following deliverables. Styles
will to be limited to the Engineering and Survey Group.
Deliverables:
1. Template Creation: RPI will create templates for Civil 3D and can include the following
items per the clients request:
Layers, linetypes, lineweights, hatch patterns, text styles, dimension styles, layout tabs,
company title blocks.
2. Civil 3D Styles: RPI will create the styles and command settings as per the table listed in
APPENDIX A.
3. Style Development to be integrated into Template File(s)
4. Plotter Configuration(s): RPI will verify that the completed installation of Civil 3D can
communicate with the current client plotter and successfully plot from Civil 3D.
Resources:
. Autodesk Civil 3D 2006 & 2007 Implementation Certified Expert
And/Or
. Autodesk Civil 3D Implementation Support Specialist
Customer Responsibilities:
The customer is responsible to insure that all analog and digital files are successfully delivered and
received by the Repro Products Application Engineer. Please note: The requested assets are time
sensitive in nature and should be treated as a top priority for the customer.
. Customer to provide a hardcopy set of typical construction documents
. Customer to provide a digital set of said construction documents
. Customer to provide a digital copy of all DWT template files
. Customer to provide a digital copy of all Plotter Configuration (PC3) files
. Customer to provide a digital copy of all Plot Style (CTB/STB) files
. Customer may be asked and will be expected to supply additional information as the
discovery process unfolds
General Customer Concessions: (INCLUDED AS PART OF THIS CONTRACT)
. Tool Palettes and Sheet Set Manager are powerful productivity tools and are highly
recommended, however they are not part of this contract and will not be configured unless
otherwise specified in this contract.
. The use of Page Setups is highly recommended for successful plotting; however they are
not part of this contract and will not be configured unless specified in this contract.
RPI'nitials:
Cust Initials:
jw
~REPRO
III PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software. Consulting. Implementation
TASK 3 - Integration, Configuration & Set-Up - 1 Day(s)
A Repro Products consultant will be installing Autodesk Civil and Platform Products version 2008
on no more than 6 CAD Workstations. Prior to installing software the consultant will work with
Customer's dedicated IT personnel to recommend standard file locations, folder names, directory
structures and procedures for pushing the software solution out to client workstations. In addition
to the installation, plotter connectivity and testing will be done on all 6 CAD Workstations.
The focus for the installation is as follows:
. Standard installation across all machines
. Standard project storage on server
. Standard plotting functionality
Del iverables:
. Custom Deliverables to be Integrated into shared Network Resources
. Training Data and Materials to be Pre-Loaded onto Workstations
. Software Installation of Civil 3D version 2008
. Current Service Packs & Hotfixes (if applicable)
. Express Tools
Resources:
. Autodesk Civil 3D 2006 & 2007 Implementation Certified Expert
Customer Responsibilities:
6 CAD Workstations to run Autodesk Civil 3D: Recommended Configuration
(Excluding server components that are used with Project Management capabilities) for with the
following recommended configuration:
. Operating System: Microsoft@ Windows@ XP Professional or Home Edition, w/SP2 loaded
and operational
. Processor: Intel@ Pentium@ IV processor, 3 GHz or higher
. Minimum 2 GB of RAM
. Free Disk Space: 5 GB for installation
. Video: 1280x1024 video display with true color
. Graphics: OpenGL-capable, workstation-class graphics card or DirectX@ 9 support
. Pointing Device: Mouse, trackball, or compatible pointing device
. Browser: Microsoft Internet Explorer 6.0 (SP1 or later)
RPllnitia/s:
Cust Initials:
J~
.._.1... . r ~_J.. T_-.. .....1, LA ^ V I......... _1_,...."... __+~+il""\n H? I') I r-Ir.d....
A f"'\f l?
t2I!IRePRo
III PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software" Consulting" Implementation
TASK 4 - Product Training (Solution Series) - 5 Day(s)
Repro will provide targeted product training. This training will be delivered in English and using the
predefined templates, styles and office standards.
Oeliverables:
. One (7) day(s) of Product Training on Civil 3D: Designing Intersections & Cui de Sacs
Autodesk Official Training Courseware (AOTC)
. Two (2) day(s) of Product Training on Civil 3D: Survey (Ascent Courseware)
. Two (2) day(s) of Product Training on Civil 3D: Corridors (Ascent Courseware)
. Certificates of Completion for students attending and completing course
. 40 Continuing Educational Units per Student (1 credit hour given per hour of training)
Resources:
. Autodesk Implementation Certified Expert (Dale Kruelle)
. Mobile Training Lab - Repro will provide all appropriate hardware for the training meeting
minimum systems requirements for Civil 3D for up to 6 students
. Repro will provide all appropriate hardware for the training meeting minimum systems
requirements for Civil 3D
Customer Responsibilities:
. Training will be delivered for a maximum of 6 trainees
. Customer is responsible for making sure all students attend training. If attendance is less
than number of students listed above, additional training courses and/or refunds will not be
granted.
. Customer responsible for securing appropriate location for training class, meeting minimum
electricity and internet access needs for 7 workstations.
Autodesk Official Training Courseware (AOTC):
. 6 copies of Civil 3D: Designing Intersections & Cui de Sacs Courseware. Additional
copies can be purchased for $50 each.
. 6 copies of Civil 3D: Survey (Ascent Courseware). Additional copies can be purchased
for $50 each.
. 6 copies of Civil 3D: Corridors (Ascent Courseware). Additional copies can be purchased
for $50 each.
r _ ~ 71"\
RPllnitia/s:
Cust Initials:
~~
gRePRo
III PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software. Consulting. Implementation
TASK 5 - Style Configuration Training - 1 Day(s)
Repro will provide targeted Style Configuration training. This training will be delivered in English.
This class will geared towards training key personnel with the knowledge of Civil 3D Style Creation
and Manipulation.
Oeliverables:
. One (1) day(s) of Style Configuration and Manipulation Training for Autodesk Civil 3D 2008.
This will be a custom training class targeted at Advanced Level Users
Resources:
. Autodesk Implementation Certified Expert (Dale Kruelle)
. Mobile Training Lab - Repro will provide all appropriate hardware for the training meeting
minimum systems requirements for Civil 3D for up to 4 students
. Repro will provide all appropriate hardware for the training meeting minimum systems
requirements for Civil 3D
Customer Responsibilities:
. Training will be delivered for a maximum of 4 trainees
. Customer is responsible for making sure all students attend training. If attendance is less
than number of students listed above, additional training courses and/or refunds will not be
granted.
. Customer responsible for securing appropriate location for training class, meeting minimum
electricity and internet access needs for 5 workstations.
General Customer Concessions:
. The Customer understands that modifying Civil 3D Styles could result in a Corruption of the
Style Development that occurred during Task #2 and MANY users will be adversely
affected downstream if such corruption occurs
General Warnings:
. Repro Products does not advise that a large amount of employees be armed with the
knowledge of Style Manipulation
. Repro Products is not responsible for changes in styles after the completion of this contract
. Services related to style repair pursuant of style corruption by Customer will result in
additional Task Orders
. Repro Products recommends using professional services for all Style Development and
Manipulation should the need arise
RPllnitials: ~\+
Cust Initials:
.._.L.. ._._J. ,.._~_,.. .. i;. v ,___,_...........__+_+;,....,r"'\ \/") I')) rlAr" A I""\f 1')
~REPRO
III PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software. Consulting. Implementation
TASK 6 - Mentoring - 12 Day( s)
The Implementation Certified Expert will be working closely with project team members on a live
Pilot Project to provide over the shoulder technical support, training and leadership. The mentoring
phase will focus on providing best practices related to current projects and future projects. Some
of this mentoring can be presented in lecture style meetings.
All Mentoring Days will be On-Site in the Customers Office located in Augusta, Ga.
Deliverables:
. Twelve (12) day(s) delivered at (1) one day per month of Best Practice Mentoring
. Hands-On Civil 3D Pilot Project Process
Resources:
. Autodesk Civil 3D 2006 & 2007 Implementation Certified Expert
Customer Responsibilities:
. Any questions, data sets, drawing files relative to the scheduled Mentoring visit should be
determined and available to the Application Engineer no less than 5 business days prior to
the engagement.
General Concessions:
. The customer understands that without a solid mentoring program their contract
classification moves down from an Implementation to Integration. True implementation is
ONLY achieved through mentoring, adoption and understanding of new software process.
. The customer understands that the opportunity for their successful transition from Land
Desktop and Civil Design to Civil 3D greatly diminishes based without the assistance of an
On-Site ICE Application Engineer. Direct Consultation with an On-Site Expert has been
proven to yield faster ROl's * than without.
. All per day schedules are based on a First Come, First Served basis.
. It is recommended that Mentoring be scheduled at the point of executing the contract to
provide the proper flow and scheduling of the Civil 3D Implementation.
.-. _ ._ E: _, _ _ .L~ ~ I
A . ._. ....J._ n:_L-...........__....J r""_. ._+\ I C_r-+ Tr__f., AA ^ V Il"Y'\nlo"",ontr1tif""\n \/< I? I rlf*'\r
7 nf I?
*ROl's are unique to every customer and Implementation situation and are subject to chance.
Mentoring WILL reduce the adoption rate of the software and result in smaller ROI.
Schedule
The exact dates for this engagement will be confirmed after the Task Order is signed. Repro
Products will work with customer to perform the work on a mutually agreed schedule. The
estimated schedule is for work to be started and completed between June 1, 2008 and May 31,
2009. The addition of or reconfiguration of Mentoring Days could change the end date of the
contract.
RPllnitia/s: , )~\-\
Cust Initials:
gREPRO
1]1 PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software'" Consulting'" Implementation
TASK 7 - Post Engagement SeNice Contract- 12 Month(s)
Our Autodesk Certified Application Engineers will be working closely with your project team members to
provide over the shoulder technical support, training and leadership. The post service engagement phase will
focus on providing best practices related to current errors and technical support issues. Some of this support
may be presented with Internet Based Solutions.
Deliverables:
. *Twelve (12) month(s) or *Twenty (10) Hour(s) Civil 3D Implementation Support Contract
. Telephone, Email and Internet Based Solution Technical Service Included
. Live**, Hands-On Civil 3D Technicians
*whichever comes first
**there are NO instant phone technicians available
Resources:
. Autodesk Civil 3D 2006, 2007 or 2008 Implementation Certified Expert
And/Or
. Autodesk Civil 3D Implementation Support Specialist
SERVICES, TERMS AND CONDITIONS:
1. Repro Products commits to the following services:
A. To provide contract holders with Telephone, Internet Based Solution i.e. Web Ex, Support
Coverage for 10 hours or one year, whichever comes first. Contract expires 1 year from the signed
date of this Task Order #1.
B. To log all support calls immediately and respond sequentially within four hours or less.
e. To work as a Liaison with Autodesk if necessary in regards to your issues.
D. To pursue all support issues until a satisfactory resolution has been reached.
2. Client will agree to the following:
A. To be willing to work with Support staff and Applications Engineers to attempt various Solution
options.
B. Understands that we DO NOT offer Instant Phone Support.
e. Understands that service work is distributed from a queue and all technical support requests must
be submitted via telephone (678-486-3171), internet
http://www.reproproducts.com/onlineSupport.asp or em ail (support@reproproducts.com).Alllogged
issues will be addressed by the appropriate technician.
D. To seek to have current and new users trained in the particular application.
E. All software and hardware warranties remain the sole responsibility of the client.
F. Repro Products is not responsible for any damage, including loss of data, lost profits or incidental,
consequential or indirect damages arising from the use of products or services from Repro Products.
G. All post engagement technical support is based on a First Come, First Served basis.
3. The Technical Support Agreement includes the following provisions:
A. Telephone, email and internet access to Technical Support for problem resolution,
8:30am-5:00pm Eastern Time, Monday-Friday, except legal holidays. Support calls will be assessed
in 15 minute increments against allocated time.
B. Customer understands that problems related to networking infrastructure, system hardware or
unsupported third party software is not covered by this agreement.
C. Customer understands that all software has limitations and users may experience technical
support difficulties that may only be addressed through an Autodesk Service Pack or Upgraded
Software Version.
D. On-site Technical Support is available if necessary. On-site Support is subject to separate billing
per current Repro Products Rate Schedules for travel and labor.
E. On-site Support is not covered by this agreement.
F. This Contract does not cover Autodesk Vault. The Autodesk Vault Product is considered a
separate phase and Implementation Process.
RPllnitia/s: l. 'J;\-\.
Cust Initials:
(") _L 1 r")
~RePRO
~PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
A .. _.. ._J..~ n: _l-. __ _ _ -1 r'...... ,.....-1-. I c_...+ T".,....,_t/ A A ^ V ',........,,......I^~~n+,...,+ir'\n \/< I? I rlr\1""'"
o r.f 1?
Software'" Consulting'" Implementation
Pricing
The total fixed fee for completing the remaining Task in this Task Order #1 is $49,895. This
proposal is binding for 90 day(s) from the date of this task order. *
. All per day schedules are based on a First Come, First Served basis.
. It is recommended that Mentoring be scheduled at the point of executing the contract to
provide the proper flow and scheduling of the Civil 3D Implementation.
. The customer understands that his workflow may be jeopardized while another contract is
crafted, executed and the appropriate Application Engineer is scheduled.
. Alternate resources may be utilized for execution during Per Day Mentoring.
Pricing for change orders
Should customer desire to modify the scope of work after the project contract has been signed and
the work authorized, written change orders will be developed and executed by both parties. Prior
to customer's issuance of change orders, the Repro Products team will provide a detailed
description of work to be completed, labor and duration. Customer will authorize the change order
via a written notification prior to the Repro team initiating any work.
General Customer Responsibilities:
1. Customer will name a dedicated Project Manager to be the primary Repro Products
contact.
2. Customer is responsible for scheduling and arranging for full attendance by appropriate
personnel.
3. Customer will forward any documents or other requested information related to the
background of the project.
Expenses:
. Repro Products will incur travel and living expenses during the course of this Task Order as
outlined above. These costs are defined as normal and customary lodging, parking, and
transportation to and from customer's office, meals, and mileage.
. Customer agrees to reimburse Repro Products for travel and living expenses associated
with Repro Products associated on-site activities. All travel and living expenses will be
invoiced AT COST AND NOT TO EXCEED $200 PER DAY. Customer will only be billed for
actual expenses related to the proposed effort.
. Customer agrees to reimburse Repro Products for Shipping Cost associated with Repro
Products associated on-site activities. Shipping Cost will be incurred if the Customer
chooses to utilize the Mobile Training Lab. Actual Shipping Cost will be calculated after
class sizes and locations are determined.
RPI Initials:
Cust Initials:
J~
gREPRO
III PRODUCTS
Software. Consulting. Implementation
Procurement Options:
Approved Payment options:
Full Payment
. 100% at contract signing (day 0) (with approved net 30 account)
0-30-60
. 40% due at contract signing (day 0)
. 30% due on day 30
. 30% due on day 60
Optional Payment option:
Key Equipment Finance
. 12 month Lease (based on approval from Key)
References:
PBS&J
Rusty Richardson
(770) 933-0280
5665 New Northside Drive NW
Suite 400
Atlanta, Ga.
30328
Statewide Engineering
Scott Skinner
(912) 384-7723
516 East Ashley Street
Douglas, Ga.
31533-0018
Omni Consulting
Scott Bodkin
678-300-9682
315 Castlewood Rd.
Tyrone, Ga.
30290
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
RPllnitia/s:
Cust Initials:
I. I"""I! _ '- ___ _._ _, r'_. .-..L.. r__J. T___I... It l ^ V I_____I"""rY'\r.nfl""'1+ir'\n \/? I') I rlt""\r'"
~\-\-
J n rof J?
IJ!IRePRo
III PRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software" Consulting" Implementation
Task Order Acceptance:
Each of the parties has caused this Task Order to be executed and does hereby warrant and represent that
its respective signatory whose signature appears below has been and is on the date set forth above duly
authorized by all necessary and appropriate corporate action to execute and make binding this Task Order.
During the term of this Task Order and for a period of twelve (12) months after the termination of this Task
Order in any manner, neither party to this Task Order will, without express written consent of the other party,
(1.) solicit employees of the other party to leave employment with such other party or otherwise terminate
employment or (2.) hire any of the other party's employees. Further, the Customer during the term of this
Task Order shall not solicit or encourage any other person or company to (a.) hire the employees of RPI or
(b.) encourage the employees of RPI to leave employment with RPI for the purpose of such other person or
company entering into an agreement with Customer to provide services similar to the Services provided by
RPI under this Task Order.
Augusta-Richmond County
Signature
b,~r-~
Title
J~ ~y ~~\~
Printed Name
Title
Printed Name
~'-('" 20
Date
-z.~
Date
Contract Instructions:
To accept this contract, please:
1. Print two (2) copies of this Task Order
2. Sign Both Copies (preferably in blue ink)
3. Generate a Purchase Order
4. Overnight ALL PAGES of documents to the following address:
Repro Products Inc.
Attn: Ray Howard
4485 Atlanta Road
Smyrna, Ga. 30080
Attn: Ray Howard
404-862-0853
5. One fully executed copy will be sent to the customer at the following address:
Augusta-Richmond County
Geri A. Sams
Procurement Department
530 Greene Street, Room 605
Augusta, Ga. 30901
RPllnitials: L)~H-
Cust Initials:
".._..._.L_ n:__'-____-' ,........_.._+.. L_...+T..__I" A.4 ^ V ft"'V"\,,"",'I"""\rv"\r"\n+r<f+;,...,n H~ (')1 nr'\r" 11 f""\f 1')
~RePRO
DPRODUCTS
Repro Products, Inc.
4485 Atlanta Road
Smyrna, Ga. 30080
Software. Consulting. Implementation
APPENDIX A
Description Included NOT Description Included NOT
Included ',' Included
General X Sample Line X
Multipurpose Styles X " Samole Line Styles X
Label Styles X i Label Stvles X
Commands X , Commands X
Point X Section X
User-Defined property X " Section Styles X
Classifications
Point Styles X '/' Label Styles X
Label Styles X i Section View X
Point File Formats X " Section View Styles X
Descriotion Kev Sets X ,:'":,,, Grouo Plot Stvles X
External Data References X Sheet Stvles X
Table Styles X " Label Styles X
Commands X ,,' Band Stvles X
Surface X " Commands X
Surface Styles X ':: Pipe Network X
Label Stvles X ; Part Lists X
Table Styles X ,; Interference Styles X
Commands X " Commands X
Parcel X I> PiDe X
User-Defined property X ()',\ Pipe Styles X
Classifications I';,,;
Parcel Styles X Pipe Rule Set X
Label Styles X " Label Stvles X
Table Stvles X " Structure X
Commands X )':/, Structure Stvles X
Grading X " Structure Rule Set X
Grading Styles X ';; Label Styles X
Grading Criteria Sets X '",;" Corridor X
Commands X , Corridor Styles X
Alignments X :. Commands X
Alignment Stvles X ,'" Assembly X
Label Styles X ',"'. Assembly Styles X
Table Styles X "", Commands X
Commands X " Subassembly X
Profile X " Commands X
Profile Styles X . Quantity Takeoff X
Label Styles X Quantity Takeoff Criteria X
Commands X " Table Stvles X
Profile View X Commands X
Profile View Stvles X Survey X
Label Styles X ",", Network Styles X
Band Styles X .<". Fiqure Styles X
Commands X .'
RPI Initials:
Cust Initials:
L~
J T__._I_' J It " I___I__.....................J._J..:__ 'I':) /rJl ,....J__
1') .....f 1')