HomeMy WebLinkAboutR W BECK INC SOLID WASTE LANDFILL PROFESSIONAL PROJECT MANAGEMENT CONSULTING SERVICES
CONSULTANT SERVICES AGREEMENT
BETWEEN
SOLID WASTE DEPARTMENT
AND
R.W. BECK, INC.
FOR
DEANS BRIDGE ROAD MUNICIPAL SOLID WASTE LANDFILL
PROFESSIONAL PROJECT MANAGEMENT CONSULTING SERVICES
TABLE OF CONTENTS
Services Agreement
Consulting Criteria,
Amount Of Contract
Page
2
3
4
GENERAL CONDITIONS
Consultant Coordination
Accuracy Of Work
Change In The Work
Additional Services
Director of Solid Waste
Delivery Of Notices
Supervision And Control
Employment Of County's Personnel
Review Of Work
Responsibility For Claims And Liability
Insurance
Compensation
Acceptance Of Final Payment As Release
Indemnification
Contract Disputes
Separate Contracts
Subcontracting
Taxes, Permits And Licenses
Time For Completion And Liquidated Damages
Contract Termination
Personnel
Electronic Documents
Confidentiality
5
5
5
5
6
6
6
7
7
7
7
7
8
9
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9
10
10
11
12
13
13
13
14
SIGNATURE PAGE
14
SCOPE OF SERVICES
15
EXlDBIT A
16
EXHIBIT B
19
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
CONSULTANT SERVICES AGREEMENT
BETWEEN
SOLID WASTE DEPARTMENT
AUGUSTA GEORGIA COMMISSION
AND
R. W BECK, INC
This Agreement is made and entered into this II ~ day of tv bv (lc.... ~ ~ , 2005, by
and between Augusta, Georgia, hereinafter called the "Owner" and R.W. BECK. INC. a
Corporation authorized to do business in Georgia, hereinafter called the "Consultant."
Whereas, the Owner desires to engage a qualified and experienced consulting firm to furnish
professional services for:
"Professional Project Management Consulting"
Whereas, the Consultant has represented to the Owner that it is experienced and qualified to
provide the services contained herein and the Owner has relied upon such representation.
Now, therefore, in consideration of the mutual promises and covenant herein contained, it is agreed
by and between the Owner and the Consultant that the Consultant shall provide the professional
services of the project (see Professional Project Management Consultant Plan).
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
CONSULTING CRITERIA
The Consultant shall gather from the Owner all available data and information pertinent to the
performance of the services for the Project. The Owner shall have the final decision as to what data
and information is pertinent.
The Consultant shall ensure that the data and information meet applicable standards as specified
herein.
The Consultant shall report in writing any discovery of errors or omissions contained in the data
and information furnished by the Owner.
The Consultant shall visit and become familiar with the Owner and shall become acquainted with
local conditions involved in carrying out this Agreement. The Consultant may request that a
representative of the Owner be present during the visits and meetings.
The Consultant shall recommend and secure the Owner's written approval of, the manner of
approach used in the Consultant's Plan preparation so that the Plan can be best utilized, as
determined by the Consultant and approved by the Owner. Upon receipt of the Owner's written
approval of the manner of the Plan presentation and approach of Plan preparation, the Consultant
shall proceed with implementation of Plan preparation.
Standard of Care: Consultant will perform services under this Agreement with the degree of skill
and diligence normally practiced by professional engineers or consultants performing the same or
similar services.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
AMOUNT OF CONTRACT
It is agreed that the compensation hereinafter specified to perform the services (see Professional
Project Management Consultant Plan) required by this Agreement includes both direct and indirect
costs chargeable to the project work as further defined in Professional Project Management
Consultant Plan.
The maximum obligation of the Owner to the Consultant under the terms
of this Agreement shall be:
$350,000
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
GENERAL CONDITIONS
CONSULTANT COORDINATION
The Consultant shall cooperate fully with Federal and State officials, consultants on other projects,
municipalities and local government officials, utility companies, railroads, and others, as may be
directed by the Owner. Such cooperation shall include attendance at meetings, discussions, and
. hearings, as may be requested by the Owner, furnishing information and other data produced in the
course of work on the Project, as may be requested from time to time by the Owner to effect such
cooperation and compliance with all directives issued by the Owner in accordance with this
Agreement.
It is understood and agreed that Federal and State regulators may have access to the work and be
furnished information as directed by the Owner.
ACCURACY OF WORK
The Consultant shall be responsible for the accuracy of the work and shall promptly correct its
errors and omissions without additional compensation.
Acceptance of the work by the Owner will not relieve the Consultant of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
At any time during the performance of the services by the Consultant under the Agreement, the
Consultant shall confer with the Owner for the purpose of interpreting the information obtained and
to correct any errors or omissions made by it. The Consultant shall prepare any plans or data
required by the Owner to correct its errors or omissions. The above consultation, clarification, or
correction shall be made without added compensation to the Consultant unless it is outside the
original scope of services. The Consultant shall give immediate attention to these changes so there
will be a minimum of delay to others.
CHANGE IN THE WORK
The Owner may at any time as the need arises, order changes within the scope of the work without
invalidating the Agreement. If such changes increase or decrease the amount due under the
Agreement or in the time required for performance ofthe work, an equitable adjustment shall be
authorized by Change Order.
The Owner reserves the right to make at any time such alterations in the character of the work as the
Owner may consider necessary or desirable to complete the proposed work in a satisfactory manner
and consistent with the intent of this Agreement. Notice of every such alteration or change shall be
given in writing to the Consultant by the Owner, and no such alteration or change shall be
considered as constituting a waiver of any of the provisions in the Agreement or as nullifying or
invalidating any of such provisions. Should any such alteration or change result in an increase or
decrease in the quantity or the cost of the work described in the scope of services in this Agreement,
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
the total amount payable under the Contract will be accordingly modified. If alterations or changes
are thus made, the contract time will be correspondingly modified, if the Consultant so requests,
before commencing the work attributable to such alterations or changes.
It is understood and agreed that the Consultant shall perform all extra work that may be reasonably
ordered in writing by the Owner arising out of the modification of the scope of services made or
approved by the Owner. For this extra work, the Consultant shall be compensated as provided
hereinafter and in the Change Order covering the additional services.
All Change Orders must be approved by the Owner and those governmental agencies whose
approval is required.
ADDITIONAL SERVICES
The Consultant may be required to perform additional services or tasks related to the work outlined
in the scope of services in this agreement. The Consultant shall, at the Owner's request, submit a
proposal indicating labor hours and costs to the Owner for approval. The Consultant shall not begin
on any task until the Owner issues written authorization to proceed.
DIRECTOR OF SOLID WASTE
The Director of Solid Waste or his duly appointed representatives shall act as the Liaison Project
Manager between the Consultant and the Owner and all utilities, and authorities or governments
whose properties will be affected. The Consultant shall arrange for conferences and exchanges of
data and information and for necessary approvals.
All correspondence, data, information, and reports shall be directed to the Director of Solid Waste to
provide for proper distribution to the parties concerned.
The Consultant shall meet with the Owner for review of the work or submit in writing a project
status update on a regular monthly basis, or as determined by the Owner.
The Director of Solid Waste will expedite any necessary decisions affecting the performance of the
Consultant's Agreement, but the Consultant shall not make use of the Director of Solid Waste
services on matters normally to be decided by the Consultant.
DELIVERY OF NOTICES
All written notices, demands, and other papers or documents to be delivered to the Owner under this
Agreement shall be delivered to the Owner's office, 4330 Deans Bridge Road, Augusta, Georgia'
30805, Attention: Director of Solid Waste, or at such other place or places as may be subsequently
designated by written notice to the Consultant. All written notices, demands, and other papers or
documents to be delivered to the Consultant under this Agreement shall be directed to or at such a
place or places subsequently to be designated in writing by the Consultant to the Owner.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
SUPERVISION AND CONTROL
The Consultant shall perform the services required to accomplish the scope of services as outlined
above under such control and supervision by the Owner as the Owner may reasonably deem
appropriate.
EMPLOYMENT OF COUNTY'S PERSONNEL
The Consultant shall not employ any person or persons in the employ of the Owner for any work
required by the terms of this Agreement, without the written permission of the Owner except as may
otherwise be provided for herein.
REVIEW OF WORK
Authorized representatives of the Owner may at all reasonable times review and inspect the project
activities and data collected under the Agreement and amendments thereto. All reports, drawings,
studies, specifications, estimates, maps and computations prepared by or for the Consultant, shall be
available to authorized representative of the Owner for inspection and review at all reasonable times
in the main offices of the Owner. Acceptance shall not relieve the Consultant of its professional
obligation to correct, at its expense, any of its errors in work. The Solid Waste Department may
request at any time and the Consultant shall produce progress reports of any work as performed
under this Agreement. Refusal by the Consultant to submit progress reports shall be cause to
withhold payment to the Consultant until the Consultant complies with the Owner's request in this
regard. The Owner's review recommendations shall be incorporated into the documents prepared by
the Consultant as appropriate.
RESPONSffiILITY FOR CLAIMS AND LIABILITY
The Consultant shall be responsible for any and all damages to properties or persons caused by its
employees, subcontractors, or agents, and shall hold harmless the Owner, its officers, agents, and
employees from all suits, claims, actions, or damages to the extent found to be resulting from the
Consultant, its subcontractors, or agents in the negligent performance or non-performance of work
under this Agreement. The Consultant's total liability shall not exceed the revenues received by the
Consultant as compensation to complete the project work under this agreement.
INSURANCE
The Consultant shall obtain certificates to the Owner for the following minimum amounts of
Insurance:
A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia.
B. General Liability Insurance in an amount of not less than One Hundred Thousand
($100,000.00) Dollars for injuries, including those resulting in death to anyone person, and
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
in an amount of not less than Three Hundred Thousand ($300,000.00) Dollars on account of
anyone occurrence.
C. Professional Liability Insurance in an amount not less than One Million Dollars
($1,000,000) per claim and in the aggregate
D. The Consultant shall procure and maintain, at his own expense, during the life of the
Contract, in accordance with the provisions of the laws of the state in which the work is
performed, Workman's Compensation Insurance, including occupational disease provisions,
for all of his employees at the site of the project and in case any work is sublet, the
Consultant shall require such Subcontractor similarly to provide Workman s Compensation
Insurance, including occupational disease provision for all of the latter's employees unless
such employees are covered by the protection afforded by the Consultant. In case any class
of employees engaged in hazardous work under this Contract at the site of the Project is not
protected under Workman's Compensation statute, the Consultant shall provide and shall
cause each Subcontractor to provide adequate and suitable insurance for the protection of his
employees not otherwise protected.
E. Each insurance policy shall be renewed 10 days before the expiration date thereof.
F. Insurance policies must be carried by a recognized insurance company licensed to do
business in the State of Georgia and approved by the Owner's Attorney, which approval
shall not be unreasonably withheld.
COMPENSATION
The Owner shall compensate the Consultant for services, which have been authorized by the
Owner under the terms of this Agreement.
The Consultant may submit to the Owner a monthly invoice, in a form acceptable to the Owner
and accompanied by all support documentation requested by the Owner, for payment for the
services, which were completed during the billing period.
The Owner shall review for approval said invoices. The Owner shall have the right to reject
payment of any invoice or part thereof if not properly supported, or if the costs requested or a part
thereof, as determined solely by the Owner, are unreasonably in excess of the actual stage of
completion of the scope of services. The Owner shall pay each such invoice or portion thereof as
approved, provided that the approval or payment of any such invoice shall not be considered to be
evidence of performance by the Consultant to the point indicated by such invoice, or of receipt of
acceptance by the Owner of the services covered by such invoice. The Owner shall pay any
undisputed items contained in such invoices within 30 days of receipt of invoice.
The Consultant will indemnify and save the Owner or the Owner's agents harmless from all claims
growing out of the lawful demands of Subcontractors incurred in the furtherance of the performance
of the work. The Consultant shall, at the Owner's request, furnish satisfactory evidence that all
obligations of the nature designated above have been paid, discharged, or waived. If the Consultant
fails to do so the Owner may, after having notified the Consultant, either pay unpaid bills or
withhold from the Consultant's unpaid compensation a sum of money deemed reasonably sufficient
to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have
been fully discharged whereupon payment to the Consultant shall be resumed, in accordance with
the terms of the Agreement, but in no event shall the provisions of this sentence be construed to
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Professional Project Management Consultant Services Agreement
October 2005
impose any obligations upon the Owner to either the Consultant, his Surety, or any third party. In
paying any unpaid bills of the Consultant, any payment so made by the Owner shall be considered
as a payment made under the Agreement by the Owner to the Consultant and the Owner shall not
be liable to the Consultant for any such payments made in good faith.
It is understood and agreed that the approval of the progress payment request and the paying of a
partial payment shall not be construed as acceptance of any work, materials, or products and shall
not relieve the Consultant in any way from his responsibilities and obligations under this
Agreement.
ACCEPTANCE OF FINAL PAYMENT AS RELEASE
The acceptance by the Consultant of final payment shall be and shall operate as a release to the
Owner of all claims and all liability to the Consultant other than claims in stated amounts as 'may
be specifically excepted by the Consultant for all things done or furnished in connection with this
work. Any payment, however, final or otherwise, shall not release the Consuitant or his Sureties
from any obligations under the Contract Documents.
INDEMNIFICATION
The Consultant will indemnify and hold harmless the Owner and their agents and employees from
and against all claims, damages, losses and expenses including attorney's fees to the extent arising
out of or resulting from the performance of the work, provided that any such claim, damage, loss or
expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property, including the loss of use resulting there from; and is caused in whole or in part by
any negligent or willful act or omission of the Consultant and Subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
In any and all claims against the Owner or any of their agents or employees, by an employee of the
Consultant, Subcontractor, anyone directly or indirectly employed by any of them, or anyone for
whose acts any of them may be liable, the indemnification obligation shall not be limited in any way
by any limitation on the amount or type of damages, compensation or benefits payable by or for the
Consultant or any Subcontractor under Workman's Compensation acts, disability benefit acts or
other employee benefits acts.
The Consultant's total liability shall not exceed the revenues received by the Consultant as
compensation to complete the project work under this Agreement.
CONTRACT DISPUTES
This Agreement shall be deemed to have been executed in Augusta Richmond County, Georgia, and
all questions of interpretation and construction shall be governed by the Laws of the State of
Georgia.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
All claims, disputes and other matters in question between the Owner and the Consultant arising
out of or relating to the Agreement, or the breach thereon shall be decided in the Superior Court of
Richmond County, Georgia. The Consultant, by executing this Agreement, specifically consents to
venue in Richmond County and waives any right to contest the venue in the Superior Court of
Richmond County, Georgia.
SEPARATE CONTRACTS
The Owner reserves the right to let other contracts in connection with this Project. The Consultant
shall afford other contractors/consultants reasonable opportunity for the execution of their work and
shall properly connect and coordinate his work with theirs. If the proper execution or results of any
part of the Consultant's work depends upon the work of any other consultant, the Consultant shall
inspect and promptly report to the Assistant Director of Solid Waste any defects in such work that
render it unsuitable for such proper execution and results.
The Owner may perform additional work related to the Project by himself or he may let other
contracts containing provisions similar to these. The Consultant will afford the other consultants
who are parties to such contracts (or the Owner, if he is performing the additional work himself),
reasonable opportunity for the execution of the work and shall properly connect and coordinate his
work with theirs.
If the performance of additional work by other consultants or the Owner is not noted in the
Agreement prior to the execution, written notice thereof shall be given to the Consultant prior to
starting any such additional work. If the Consultant believes that the performance of such additional
work by the Owner or others involves him in additional expense or entitles him to an extension of
the contract time, he may make a claim therefore as provided in Section "Change in the Work".
SUBCONTRACTING
The Consultant may utilize the services of specialty Subcontractors on those parts of the work,
which, under normal contracting practices, are performed by specialty Subcontractors.
The Consultant shall not award work to Subcontractor(s), in excess of fifty (50%) percent of the
Contract Price, without prior written approval ofthe Owner.
The Consultant shall be fully responsible to the Owner for the acts and omISSIons of his
Subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts
and omissions of person directly employed by him.
The Consultant shall cause appropriate provisions to be inserted in all subcontracts relative to the
work to bind the Subcontractors to the Consultant by the terms of the Agreement insofar as
applicable to the work of Subcontractors and to give the Consultant the same power as regards
terminating any subcontract that the Owner may exercise over the Consultant.
Nothing contained in this Contract shall create any contractual relation between any Subcontractor
and the Owner.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
The Consultant shall give his personal attention to the fulfillment of the Contract and shall at all
times keep the work under his control.
The Consultant may subcontract portions of the work; however, he shall not award any work to any
subcontractor without prior written approval ofthe Owner.
The Consultant shall be as fully responsible to the Owner for the acts and omissions of his
subcontractors, and of persons either directly or indirectly employed by them, as he is for acts or
omissions of persons directly employed by him. All subcontractors shall be deemed to be agents of
the Consultant.
The approval of the Owner of any subcontractor shall not, under any circumstances, operate to
relieve the Consultant or his sureties of any of his or their obligations under this Agreement. It is
understood and agreed that all subcontracts and approvals of subcontractors shall be based upon the
requisite of performance by the subcontractor in accordance with these Agreement; and should any
subcontractor fail to perform his work to the satisfaction of the Engineer, the Owner shall have the
absolute right to rescind his approval at once and to require the performance of such work by the
Consultant or entirely or in part through other approved subcontractors.
The Consultant shall submit a list of the names and addresses of proposed subcontractors, together
with the type of work to be provided, with his bid. The Consultant will not be allowed to make
changes in the list without the Owner's approval.
The Consultant shall cause appropriate provisions to be inserted in all subcontracts relative to the
work to bind subcontractors to the Consultant by the terms of this Agreement insofar as applicable
to the work of subcontractors and to give the Consultant the same power as regards terminating any
subcontract that the Owner may exercise over the Consultant under any provision of this
Agreement.
The Consultant shall reVIew all work performed by subcontractors for compliance with this
Agreement.
TAXES. PERMITS AND LICENSES
The Consultant shall pay all applicable taxes levied by federal, state, and local governments and
obtain all permits on any part of the work as required by law in connection with the work. It is
understood and agreed that the cost of said taxes is included in the contract price(s) for the work.
The Consultant shall procure all temporary and permanent permits and licenses necessary and
incidental to the due and lawful prosecution of the work and shall pay all charges and fees, and all
costs thereof shall be deemed to be included in the contract price(s) for the work.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
TIME FOR COMPLETION AND LIQUIDATED DAMAGES
The date of beginning and the time for completion of the work are essential conditions of this
Agreement and the work embraced shall be commenced on the date specified in the Notice to
Proceed.
The Consultant will proceed with the work at such rate of progress to accomplish full completion
within the contract time. It is expressly understood and agreed, by and between the Consultant and
the Owner, that the contract time for the completion of the work described herein is a reasonable
time, taking into consideration the average climatic and economic conditions and other factors
prevailing in the locality of the work.
If the Consultant shall fail to complete the work within the contract time or extension of time
granted by the Owner, then the Consultant will pay to the Owner the amount for liquidated
damages the sum of $100.00 for each calendar day that the Consultant shall be in default after the
time stipulated in the Agreement. This provision only applies to tasks in the scope of services
performed under this Agreement where the Consultant and the Owner's Director of Solid Waste
Services explicitly agree in writing to the completion of specific work product(s) by a specific
date(s).
The Consultant shall not be charged with liquidated damages or any excess cost when the delay in
completion of the work is due to the following and the Consultant has promptly given written notice
of such delay to the Owner or Assistant Director of Solid Waste.
1. To any preference, priority or allocation order duly issued by the Owner.
2. To unforeseeable causes beyond the control and without the fault of negligence of the
Consultant, including but not restricted to, acts of God or of the public enemy, acts of the
Owner, acts of another Contractor in the performance of a contract with the Owner, fires,
floods, epidemics, quarantine restrictions, strikes, freight embargoes and abnormal and
unforeseeable weather; and
3. To any delays of subcontractors occasioned by any of the causes specified in Paragraphs I and
2 of this Article.
The assessment of liquidated damages for failure to complete the scope of services within the
CONTRACT TIME shall not constitute a waiver of the Owner's right to collect any additional
damages, which the OWNER may sustain, by failure of the Consultant to carry out the terms of his
Agreement.
Time extensions, however, will not be granted for rain, wind, flood or other natural phenomena of
normal intensity for the locality where the scope of services is performed. For purpose of
determining extent of delay attributable to unusual weather phenomena, a determination shall be
made by comparing the weather for at least any continuous one-fourth of the CONTRACT PERIOD
involved with the average of the preceding 5 year climatic range during the same time interval based
on US Weather Bureau statistics for the locality where the scope of services is performed.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
CONTRACT TERMINATION
Pursuant to O.C.G.A. 36-60-13: this Agreement shall terminate absolutely and without further
obligation on the part of the Owner at the close of the calendar year in which this Agreement is
executed and at the close of each succeeding calendar year for which the Agreement may be
renewed by the parties hereto.
This Agreement shall nevertheless automatically be renewed unless the Owner provides written
notice to the Consultant of its intention to terminate the Agreement at least thirty days prior to the
close of the calendar year for which the Agreement is presently effective between the parties and/or
has been renewed by the Owner. This Agreement shall obligate the Owner solely for those sums
payable during the initial term of execution or in the event of renewal by the Owner for those sums
payable in such individual renewal terms.
Notwithstanding the foregoing language, the Consultant agrees to continuously render the
professional services specified by the Agreement to the Owner for such terms or renewal terms as
are effective pursuant to this Agreement and for which the Owner agrees to pay in accordance with
the terms ofthe Agreement or any future amendments thereto.
The Owner may terminate this contract in part or in whole upon seven (7) days written notice to the
Consultant. The Consultant shall be paid for any validated services under this Contract up to the
time of termination.
PERSONNEL
The Consultant represents that it has the personnel necessary to complete this Agreement, none of
whom shall be employees of, or have any contractual relationship with, the Owner. Primary liaison
with the Owner will be through its designee/Project Manager. All of the services required hereunder
will be performed by the Consultant under his supervision, and all personnel engaged in the work
shall be fully qualified and shall be authorized or permitted under law to perform such services.
All professional personnel, including subcontractors, engaged in performing services for the
Consultant under this Agreement are indicated as Project Team in Consultant Proposal and
incorporated herein by reference. No changes or substitutions shall be permitted in the Consultant's
key personnel as set forth herein without the prior written approval of the Owner or his designee.
ELECTRONIC DOCUMENTS
The Consultant shall submit electronic files of all project related documentation including any
supporting data files to Owner in Microsoft Office format.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
CONFIDENTIALITY
The Consultant agrees that its conclusions and any reports are for the confidential information of
the Owner and that it will not disclose its conclusions in whole or in part to any person whatsoever,
other than to submit its written documentation to the Owner, and will only discuss the same with it
or its authorized representatives. Upon completion of this agreement term, all documents, reports,
maps, data and studies prepared by the Consultant pursuant thereto shall become the property of the
Owner and be delivered to the Assistant Director of Solid Waste.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this Agreement shall not be presented publicly or
published without prior approval writing ofthe Owner.
It is further agreed that if any information concerning the Project, its conduct, results, or data
gathered or processed should be released by the Consultant without prior approval from the Owner,
the release of same shall constitute grounds for termination of this agreement without indemnity to
the Consultant, but should any such information be released by the Owner or by the Consultant
with such prior written approval, the same shall be regarded as public information and no longer
subject to the restrictions of this Agreement.
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below.
Executed on behalf of Consultant.
RECOMMENDED FOR APPROVAL:
J~ Illiam Mays, Mayo
. . t. L..
Ap~ved:f:)ate tc.
[ATTACHE CO
Title:
RW Beck
R~ra:! ~
Approved: Date II/p/rY5
[ATTACHED CORPORATE SEAL]
ATTEST: t ~ 0Jww' ;W;
Title: {if;, CR. !tJfXA'f7/<i:ra j()r
~ ~ CINDY MARIE PICKA
. NOTARYPUllIJC.MNESOTA
MY~exJlI&1081-Q01D
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
SCOPE OF SERVICES
General Scope of Services
The services to be furnished by the Consultant under this Agreement shall be necessary for
"Professional Project Management Consulting"
Services shall be provided in accordance with the Professional Project Management Consultant Plan
as requested in Augusta, Georgia.
See attached Professional Project Management Consultant Plan
(Exhibit A)
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Professional Project Management Consultant Services Agreement
October 2005
PROFESSIONAL PROJECT MANAGEMENT CONSULTANT PLAN
Scope of Services
Task 1 - Develop and implement components of the new organization chart
1. Write job descriptions developing a defined career ladder in compliance with current Augusta
Richmond County (ARC) policies.
2. Develop materials to assist in hiring and training staff on key functions of job
3. Participate in meetings to hire staff
Task 2 - Develop and Implement Public Information Campaign
,I. Develop public information plan to educate citizens of the programs offered, key dates,
important changes
2. Work with the information technology department to develop an interactive web page to
educate citizens.
3. Develop public information brochure and compliance tags for customers.
4. Implement other elements of the public information campaign.
Task 3 - Contract Writing, Negotiations, and implementation
1. Review contracts for collection
2. Negotiate with contractors on contract terms, as needed.
3. Develop implementation plan,
4. Coordinate with Solid Waste Department and contractors for implementation of contract.
Task 4 - Ordinance Updates
1. Review existing ordinances to ensure that they are consistent with current existing and
proposed solid waste system(s), including contracts, billing system, etc.
2. Draft recommendations for ordinance language to improve the solid waste program for final
review and consideration by Owner's legal counsel.
Task 5 - Generation of policy and procedures.
1. Review internal policies and procedures such as billing, customer service, etc.
2. Recommend policies and procedures to improve the solid waste programs
Task 6 - Design and implementation of billing/collections system implementation
1. Provide recommendations regarding the County's evaluation of billing options.
2. Assist the County in setting up the billing system, including selection of the appropriate
software
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
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Task 7 - Selection and implementation of single stream proposal
1. Review single-stream procurement documents.
2. Assist in selecting contractor, including participation in interviews.
3. Negotiate with selected contract as part of Owner's selection team (up to three
meetings assumed).
4. Prepare public information materials to educate the public about the single stream
system.
Task 8 - Selection and implementation of cart proposal
1. Review the cart RFP.
2. Review and evaluate proposals to provide carts for the recycling program,
3. Recommend cart vendor as part of Owners selection team.
4. Assist with negotiations with selected vendor as part of Owner's selection team.
5. Evaluate technology for future tracking, assist with selection of vendor, and assist in the
implementation. We will further look at technology such as RF ID tags for future tracking.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005
PROFESSIONAL PROJECT MANAGEMENT CONSULTANT RATE TABLE
labor Cateaorv Description Rate
Category 1 Support (Financial, Word Processing) $60.00
Category 2 Seinor Support (Financial, Word Processing, $75,00
Category 3 Analyst/Engineer/Econom ist/Scientist $90.00
Category 4 Public Involvement Coordinator $100.00
Senior Analyst/Senior Engineer/SeniorEconomist/Senior
Category 5 Scientist $130.00
Project Manager/Principal Analyst/Principle
Category 6 Engineer/Principle Economist/Principle Scientist $175.00
This rate table may be amended from time to time by mutual agreement.
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Augusta-Richmond County Solid Waste Collections
Professional Project Management Consultant Services Agreement
October 2005