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HomeMy WebLinkAboutR W BECK INC SOLID WASTE LANDFILL PROFESSIONAL PROJECT MANAGEMENT CONSULTING SERVICES CONSULTANT SERVICES AGREEMENT BETWEEN SOLID WASTE DEPARTMENT AND R.W. BECK, INC. FOR DEANS BRIDGE ROAD MUNICIPAL SOLID WASTE LANDFILL PROFESSIONAL PROJECT MANAGEMENT CONSULTING SERVICES TABLE OF CONTENTS Services Agreement Consulting Criteria, Amount Of Contract Page 2 3 4 GENERAL CONDITIONS Consultant Coordination Accuracy Of Work Change In The Work Additional Services Director of Solid Waste Delivery Of Notices Supervision And Control Employment Of County's Personnel Review Of Work Responsibility For Claims And Liability Insurance Compensation Acceptance Of Final Payment As Release Indemnification Contract Disputes Separate Contracts Subcontracting Taxes, Permits And Licenses Time For Completion And Liquidated Damages Contract Termination Personnel Electronic Documents Confidentiality 5 5 5 5 6 6 6 7 7 7 7 7 8 9 9 9 10 10 11 12 13 13 13 14 SIGNATURE PAGE 14 SCOPE OF SERVICES 15 EXlDBIT A 16 EXHIBIT B 19 1 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 CONSULTANT SERVICES AGREEMENT BETWEEN SOLID WASTE DEPARTMENT AUGUSTA GEORGIA COMMISSION AND R. W BECK, INC This Agreement is made and entered into this II ~ day of tv bv (lc.... ~ ~ , 2005, by and between Augusta, Georgia, hereinafter called the "Owner" and R.W. BECK. INC. a Corporation authorized to do business in Georgia, hereinafter called the "Consultant." Whereas, the Owner desires to engage a qualified and experienced consulting firm to furnish professional services for: "Professional Project Management Consulting" Whereas, the Consultant has represented to the Owner that it is experienced and qualified to provide the services contained herein and the Owner has relied upon such representation. Now, therefore, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the Owner and the Consultant that the Consultant shall provide the professional services of the project (see Professional Project Management Consultant Plan). 2 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 CONSULTING CRITERIA The Consultant shall gather from the Owner all available data and information pertinent to the performance of the services for the Project. The Owner shall have the final decision as to what data and information is pertinent. The Consultant shall ensure that the data and information meet applicable standards as specified herein. The Consultant shall report in writing any discovery of errors or omissions contained in the data and information furnished by the Owner. The Consultant shall visit and become familiar with the Owner and shall become acquainted with local conditions involved in carrying out this Agreement. The Consultant may request that a representative of the Owner be present during the visits and meetings. The Consultant shall recommend and secure the Owner's written approval of, the manner of approach used in the Consultant's Plan preparation so that the Plan can be best utilized, as determined by the Consultant and approved by the Owner. Upon receipt of the Owner's written approval of the manner of the Plan presentation and approach of Plan preparation, the Consultant shall proceed with implementation of Plan preparation. Standard of Care: Consultant will perform services under this Agreement with the degree of skill and diligence normally practiced by professional engineers or consultants performing the same or similar services. 3 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 AMOUNT OF CONTRACT It is agreed that the compensation hereinafter specified to perform the services (see Professional Project Management Consultant Plan) required by this Agreement includes both direct and indirect costs chargeable to the project work as further defined in Professional Project Management Consultant Plan. The maximum obligation of the Owner to the Consultant under the terms of this Agreement shall be: $350,000 4 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 GENERAL CONDITIONS CONSULTANT COORDINATION The Consultant shall cooperate fully with Federal and State officials, consultants on other projects, municipalities and local government officials, utility companies, railroads, and others, as may be directed by the Owner. Such cooperation shall include attendance at meetings, discussions, and . hearings, as may be requested by the Owner, furnishing information and other data produced in the course of work on the Project, as may be requested from time to time by the Owner to effect such cooperation and compliance with all directives issued by the Owner in accordance with this Agreement. It is understood and agreed that Federal and State regulators may have access to the work and be furnished information as directed by the Owner. ACCURACY OF WORK The Consultant shall be responsible for the accuracy of the work and shall promptly correct its errors and omissions without additional compensation. Acceptance of the work by the Owner will not relieve the Consultant of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. At any time during the performance of the services by the Consultant under the Agreement, the Consultant shall confer with the Owner for the purpose of interpreting the information obtained and to correct any errors or omissions made by it. The Consultant shall prepare any plans or data required by the Owner to correct its errors or omissions. The above consultation, clarification, or correction shall be made without added compensation to the Consultant unless it is outside the original scope of services. The Consultant shall give immediate attention to these changes so there will be a minimum of delay to others. CHANGE IN THE WORK The Owner may at any time as the need arises, order changes within the scope of the work without invalidating the Agreement. If such changes increase or decrease the amount due under the Agreement or in the time required for performance ofthe work, an equitable adjustment shall be authorized by Change Order. The Owner reserves the right to make at any time such alterations in the character of the work as the Owner may consider necessary or desirable to complete the proposed work in a satisfactory manner and consistent with the intent of this Agreement. Notice of every such alteration or change shall be given in writing to the Consultant by the Owner, and no such alteration or change shall be considered as constituting a waiver of any of the provisions in the Agreement or as nullifying or invalidating any of such provisions. Should any such alteration or change result in an increase or decrease in the quantity or the cost of the work described in the scope of services in this Agreement, 5 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 the total amount payable under the Contract will be accordingly modified. If alterations or changes are thus made, the contract time will be correspondingly modified, if the Consultant so requests, before commencing the work attributable to such alterations or changes. It is understood and agreed that the Consultant shall perform all extra work that may be reasonably ordered in writing by the Owner arising out of the modification of the scope of services made or approved by the Owner. For this extra work, the Consultant shall be compensated as provided hereinafter and in the Change Order covering the additional services. All Change Orders must be approved by the Owner and those governmental agencies whose approval is required. ADDITIONAL SERVICES The Consultant may be required to perform additional services or tasks related to the work outlined in the scope of services in this agreement. The Consultant shall, at the Owner's request, submit a proposal indicating labor hours and costs to the Owner for approval. The Consultant shall not begin on any task until the Owner issues written authorization to proceed. DIRECTOR OF SOLID WASTE The Director of Solid Waste or his duly appointed representatives shall act as the Liaison Project Manager between the Consultant and the Owner and all utilities, and authorities or governments whose properties will be affected. The Consultant shall arrange for conferences and exchanges of data and information and for necessary approvals. All correspondence, data, information, and reports shall be directed to the Director of Solid Waste to provide for proper distribution to the parties concerned. The Consultant shall meet with the Owner for review of the work or submit in writing a project status update on a regular monthly basis, or as determined by the Owner. The Director of Solid Waste will expedite any necessary decisions affecting the performance of the Consultant's Agreement, but the Consultant shall not make use of the Director of Solid Waste services on matters normally to be decided by the Consultant. DELIVERY OF NOTICES All written notices, demands, and other papers or documents to be delivered to the Owner under this Agreement shall be delivered to the Owner's office, 4330 Deans Bridge Road, Augusta, Georgia' 30805, Attention: Director of Solid Waste, or at such other place or places as may be subsequently designated by written notice to the Consultant. All written notices, demands, and other papers or documents to be delivered to the Consultant under this Agreement shall be directed to or at such a place or places subsequently to be designated in writing by the Consultant to the Owner. 6 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 SUPERVISION AND CONTROL The Consultant shall perform the services required to accomplish the scope of services as outlined above under such control and supervision by the Owner as the Owner may reasonably deem appropriate. EMPLOYMENT OF COUNTY'S PERSONNEL The Consultant shall not employ any person or persons in the employ of the Owner for any work required by the terms of this Agreement, without the written permission of the Owner except as may otherwise be provided for herein. REVIEW OF WORK Authorized representatives of the Owner may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computations prepared by or for the Consultant, shall be available to authorized representative of the Owner for inspection and review at all reasonable times in the main offices of the Owner. Acceptance shall not relieve the Consultant of its professional obligation to correct, at its expense, any of its errors in work. The Solid Waste Department may request at any time and the Consultant shall produce progress reports of any work as performed under this Agreement. Refusal by the Consultant to submit progress reports shall be cause to withhold payment to the Consultant until the Consultant complies with the Owner's request in this regard. The Owner's review recommendations shall be incorporated into the documents prepared by the Consultant as appropriate. RESPONSffiILITY FOR CLAIMS AND LIABILITY The Consultant shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the Owner, its officers, agents, and employees from all suits, claims, actions, or damages to the extent found to be resulting from the Consultant, its subcontractors, or agents in the negligent performance or non-performance of work under this Agreement. The Consultant's total liability shall not exceed the revenues received by the Consultant as compensation to complete the project work under this agreement. INSURANCE The Consultant shall obtain certificates to the Owner for the following minimum amounts of Insurance: A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia. B. General Liability Insurance in an amount of not less than One Hundred Thousand ($100,000.00) Dollars for injuries, including those resulting in death to anyone person, and 7 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 in an amount of not less than Three Hundred Thousand ($300,000.00) Dollars on account of anyone occurrence. C. Professional Liability Insurance in an amount not less than One Million Dollars ($1,000,000) per claim and in the aggregate D. The Consultant shall procure and maintain, at his own expense, during the life of the Contract, in accordance with the provisions of the laws of the state in which the work is performed, Workman's Compensation Insurance, including occupational disease provisions, for all of his employees at the site of the project and in case any work is sublet, the Consultant shall require such Subcontractor similarly to provide Workman s Compensation Insurance, including occupational disease provision for all of the latter's employees unless such employees are covered by the protection afforded by the Consultant. In case any class of employees engaged in hazardous work under this Contract at the site of the Project is not protected under Workman's Compensation statute, the Consultant shall provide and shall cause each Subcontractor to provide adequate and suitable insurance for the protection of his employees not otherwise protected. E. Each insurance policy shall be renewed 10 days before the expiration date thereof. F. Insurance policies must be carried by a recognized insurance company licensed to do business in the State of Georgia and approved by the Owner's Attorney, which approval shall not be unreasonably withheld. COMPENSATION The Owner shall compensate the Consultant for services, which have been authorized by the Owner under the terms of this Agreement. The Consultant may submit to the Owner a monthly invoice, in a form acceptable to the Owner and accompanied by all support documentation requested by the Owner, for payment for the services, which were completed during the billing period. The Owner shall review for approval said invoices. The Owner shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the Owner, are unreasonably in excess of the actual stage of completion of the scope of services. The Owner shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not be considered to be evidence of performance by the Consultant to the point indicated by such invoice, or of receipt of acceptance by the Owner of the services covered by such invoice. The Owner shall pay any undisputed items contained in such invoices within 30 days of receipt of invoice. The Consultant will indemnify and save the Owner or the Owner's agents harmless from all claims growing out of the lawful demands of Subcontractors incurred in the furtherance of the performance of the work. The Consultant shall, at the Owner's request, furnish satisfactory evidence that all obligations of the nature designated above have been paid, discharged, or waived. If the Consultant fails to do so the Owner may, after having notified the Consultant, either pay unpaid bills or withhold from the Consultant's unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged whereupon payment to the Consultant shall be resumed, in accordance with the terms of the Agreement, but in no event shall the provisions of this sentence be construed to 8 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 impose any obligations upon the Owner to either the Consultant, his Surety, or any third party. In paying any unpaid bills of the Consultant, any payment so made by the Owner shall be considered as a payment made under the Agreement by the Owner to the Consultant and the Owner shall not be liable to the Consultant for any such payments made in good faith. It is understood and agreed that the approval of the progress payment request and the paying of a partial payment shall not be construed as acceptance of any work, materials, or products and shall not relieve the Consultant in any way from his responsibilities and obligations under this Agreement. ACCEPTANCE OF FINAL PAYMENT AS RELEASE The acceptance by the Consultant of final payment shall be and shall operate as a release to the Owner of all claims and all liability to the Consultant other than claims in stated amounts as 'may be specifically excepted by the Consultant for all things done or furnished in connection with this work. Any payment, however, final or otherwise, shall not release the Consuitant or his Sureties from any obligations under the Contract Documents. INDEMNIFICATION The Consultant will indemnify and hold harmless the Owner and their agents and employees from and against all claims, damages, losses and expenses including attorney's fees to the extent arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is caused in whole or in part by any negligent or willful act or omission of the Consultant and Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. In any and all claims against the Owner or any of their agents or employees, by an employee of the Consultant, Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant or any Subcontractor under Workman's Compensation acts, disability benefit acts or other employee benefits acts. The Consultant's total liability shall not exceed the revenues received by the Consultant as compensation to complete the project work under this Agreement. CONTRACT DISPUTES This Agreement shall be deemed to have been executed in Augusta Richmond County, Georgia, and all questions of interpretation and construction shall be governed by the Laws of the State of Georgia. 9 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 All claims, disputes and other matters in question between the Owner and the Consultant arising out of or relating to the Agreement, or the breach thereon shall be decided in the Superior Court of Richmond County, Georgia. The Consultant, by executing this Agreement, specifically consents to venue in Richmond County and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. SEPARATE CONTRACTS The Owner reserves the right to let other contracts in connection with this Project. The Consultant shall afford other contractors/consultants reasonable opportunity for the execution of their work and shall properly connect and coordinate his work with theirs. If the proper execution or results of any part of the Consultant's work depends upon the work of any other consultant, the Consultant shall inspect and promptly report to the Assistant Director of Solid Waste any defects in such work that render it unsuitable for such proper execution and results. The Owner may perform additional work related to the Project by himself or he may let other contracts containing provisions similar to these. The Consultant will afford the other consultants who are parties to such contracts (or the Owner, if he is performing the additional work himself), reasonable opportunity for the execution of the work and shall properly connect and coordinate his work with theirs. If the performance of additional work by other consultants or the Owner is not noted in the Agreement prior to the execution, written notice thereof shall be given to the Consultant prior to starting any such additional work. If the Consultant believes that the performance of such additional work by the Owner or others involves him in additional expense or entitles him to an extension of the contract time, he may make a claim therefore as provided in Section "Change in the Work". SUBCONTRACTING The Consultant may utilize the services of specialty Subcontractors on those parts of the work, which, under normal contracting practices, are performed by specialty Subcontractors. The Consultant shall not award work to Subcontractor(s), in excess of fifty (50%) percent of the Contract Price, without prior written approval ofthe Owner. The Consultant shall be fully responsible to the Owner for the acts and omISSIons of his Subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of person directly employed by him. The Consultant shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind the Subcontractors to the Consultant by the terms of the Agreement insofar as applicable to the work of Subcontractors and to give the Consultant the same power as regards terminating any subcontract that the Owner may exercise over the Consultant. Nothing contained in this Contract shall create any contractual relation between any Subcontractor and the Owner. 10 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 The Consultant shall give his personal attention to the fulfillment of the Contract and shall at all times keep the work under his control. The Consultant may subcontract portions of the work; however, he shall not award any work to any subcontractor without prior written approval ofthe Owner. The Consultant shall be as fully responsible to the Owner for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for acts or omissions of persons directly employed by him. All subcontractors shall be deemed to be agents of the Consultant. The approval of the Owner of any subcontractor shall not, under any circumstances, operate to relieve the Consultant or his sureties of any of his or their obligations under this Agreement. It is understood and agreed that all subcontracts and approvals of subcontractors shall be based upon the requisite of performance by the subcontractor in accordance with these Agreement; and should any subcontractor fail to perform his work to the satisfaction of the Engineer, the Owner shall have the absolute right to rescind his approval at once and to require the performance of such work by the Consultant or entirely or in part through other approved subcontractors. The Consultant shall submit a list of the names and addresses of proposed subcontractors, together with the type of work to be provided, with his bid. The Consultant will not be allowed to make changes in the list without the Owner's approval. The Consultant shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the Consultant by the terms of this Agreement insofar as applicable to the work of subcontractors and to give the Consultant the same power as regards terminating any subcontract that the Owner may exercise over the Consultant under any provision of this Agreement. The Consultant shall reVIew all work performed by subcontractors for compliance with this Agreement. TAXES. PERMITS AND LICENSES The Consultant shall pay all applicable taxes levied by federal, state, and local governments and obtain all permits on any part of the work as required by law in connection with the work. It is understood and agreed that the cost of said taxes is included in the contract price(s) for the work. The Consultant shall procure all temporary and permanent permits and licenses necessary and incidental to the due and lawful prosecution of the work and shall pay all charges and fees, and all costs thereof shall be deemed to be included in the contract price(s) for the work. 11 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 TIME FOR COMPLETION AND LIQUIDATED DAMAGES The date of beginning and the time for completion of the work are essential conditions of this Agreement and the work embraced shall be commenced on the date specified in the Notice to Proceed. The Consultant will proceed with the work at such rate of progress to accomplish full completion within the contract time. It is expressly understood and agreed, by and between the Consultant and the Owner, that the contract time for the completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work. If the Consultant shall fail to complete the work within the contract time or extension of time granted by the Owner, then the Consultant will pay to the Owner the amount for liquidated damages the sum of $100.00 for each calendar day that the Consultant shall be in default after the time stipulated in the Agreement. This provision only applies to tasks in the scope of services performed under this Agreement where the Consultant and the Owner's Director of Solid Waste Services explicitly agree in writing to the completion of specific work product(s) by a specific date(s). The Consultant shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due to the following and the Consultant has promptly given written notice of such delay to the Owner or Assistant Director of Solid Waste. 1. To any preference, priority or allocation order duly issued by the Owner. 2. To unforeseeable causes beyond the control and without the fault of negligence of the Consultant, including but not restricted to, acts of God or of the public enemy, acts of the Owner, acts of another Contractor in the performance of a contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and abnormal and unforeseeable weather; and 3. To any delays of subcontractors occasioned by any of the causes specified in Paragraphs I and 2 of this Article. The assessment of liquidated damages for failure to complete the scope of services within the CONTRACT TIME shall not constitute a waiver of the Owner's right to collect any additional damages, which the OWNER may sustain, by failure of the Consultant to carry out the terms of his Agreement. Time extensions, however, will not be granted for rain, wind, flood or other natural phenomena of normal intensity for the locality where the scope of services is performed. For purpose of determining extent of delay attributable to unusual weather phenomena, a determination shall be made by comparing the weather for at least any continuous one-fourth of the CONTRACT PERIOD involved with the average of the preceding 5 year climatic range during the same time interval based on US Weather Bureau statistics for the locality where the scope of services is performed. 12 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 CONTRACT TERMINATION Pursuant to O.C.G.A. 36-60-13: this Agreement shall terminate absolutely and without further obligation on the part of the Owner at the close of the calendar year in which this Agreement is executed and at the close of each succeeding calendar year for which the Agreement may be renewed by the parties hereto. This Agreement shall nevertheless automatically be renewed unless the Owner provides written notice to the Consultant of its intention to terminate the Agreement at least thirty days prior to the close of the calendar year for which the Agreement is presently effective between the parties and/or has been renewed by the Owner. This Agreement shall obligate the Owner solely for those sums payable during the initial term of execution or in the event of renewal by the Owner for those sums payable in such individual renewal terms. Notwithstanding the foregoing language, the Consultant agrees to continuously render the professional services specified by the Agreement to the Owner for such terms or renewal terms as are effective pursuant to this Agreement and for which the Owner agrees to pay in accordance with the terms ofthe Agreement or any future amendments thereto. The Owner may terminate this contract in part or in whole upon seven (7) days written notice to the Consultant. The Consultant shall be paid for any validated services under this Contract up to the time of termination. PERSONNEL The Consultant represents that it has the personnel necessary to complete this Agreement, none of whom shall be employees of, or have any contractual relationship with, the Owner. Primary liaison with the Owner will be through its designee/Project Manager. All of the services required hereunder will be performed by the Consultant under his supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under law to perform such services. All professional personnel, including subcontractors, engaged in performing services for the Consultant under this Agreement are indicated as Project Team in Consultant Proposal and incorporated herein by reference. No changes or substitutions shall be permitted in the Consultant's key personnel as set forth herein without the prior written approval of the Owner or his designee. ELECTRONIC DOCUMENTS The Consultant shall submit electronic files of all project related documentation including any supporting data files to Owner in Microsoft Office format. 13 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 CONFIDENTIALITY The Consultant agrees that its conclusions and any reports are for the confidential information of the Owner and that it will not disclose its conclusions in whole or in part to any person whatsoever, other than to submit its written documentation to the Owner, and will only discuss the same with it or its authorized representatives. Upon completion of this agreement term, all documents, reports, maps, data and studies prepared by the Consultant pursuant thereto shall become the property of the Owner and be delivered to the Assistant Director of Solid Waste. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval writing ofthe Owner. It is further agreed that if any information concerning the Project, its conduct, results, or data gathered or processed should be released by the Consultant without prior approval from the Owner, the release of same shall constitute grounds for termination of this agreement without indemnity to the Consultant, but should any such information be released by the Owner or by the Consultant with such prior written approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below. Executed on behalf of Consultant. RECOMMENDED FOR APPROVAL: J~ Illiam Mays, Mayo . . t. L.. Ap~ved:f:)ate tc. [ATTACHE CO Title: RW Beck R~ra:! ~ Approved: Date II/p/rY5 [ATTACHED CORPORATE SEAL] ATTEST: t ~ 0Jww' ;W; Title: {if;, CR. !tJfXA'f7/<i:ra j()r ~ ~ CINDY MARIE PICKA . NOTARYPUllIJC.MNESOTA MY~exJlI&1081-Q01D 14 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 SCOPE OF SERVICES General Scope of Services The services to be furnished by the Consultant under this Agreement shall be necessary for "Professional Project Management Consulting" Services shall be provided in accordance with the Professional Project Management Consultant Plan as requested in Augusta, Georgia. See attached Professional Project Management Consultant Plan (Exhibit A) 15 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 PROFESSIONAL PROJECT MANAGEMENT CONSULTANT PLAN Scope of Services Task 1 - Develop and implement components of the new organization chart 1. Write job descriptions developing a defined career ladder in compliance with current Augusta Richmond County (ARC) policies. 2. Develop materials to assist in hiring and training staff on key functions of job 3. Participate in meetings to hire staff Task 2 - Develop and Implement Public Information Campaign ,I. Develop public information plan to educate citizens of the programs offered, key dates, important changes 2. Work with the information technology department to develop an interactive web page to educate citizens. 3. Develop public information brochure and compliance tags for customers. 4. Implement other elements of the public information campaign. Task 3 - Contract Writing, Negotiations, and implementation 1. Review contracts for collection 2. Negotiate with contractors on contract terms, as needed. 3. Develop implementation plan, 4. Coordinate with Solid Waste Department and contractors for implementation of contract. Task 4 - Ordinance Updates 1. Review existing ordinances to ensure that they are consistent with current existing and proposed solid waste system(s), including contracts, billing system, etc. 2. Draft recommendations for ordinance language to improve the solid waste program for final review and consideration by Owner's legal counsel. Task 5 - Generation of policy and procedures. 1. Review internal policies and procedures such as billing, customer service, etc. 2. Recommend policies and procedures to improve the solid waste programs Task 6 - Design and implementation of billing/collections system implementation 1. Provide recommendations regarding the County's evaluation of billing options. 2. Assist the County in setting up the billing system, including selection of the appropriate software 17 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 Task 7 - Selection and implementation of single stream proposal 1. Review single-stream procurement documents. 2. Assist in selecting contractor, including participation in interviews. 3. Negotiate with selected contract as part of Owner's selection team (up to three meetings assumed). 4. Prepare public information materials to educate the public about the single stream system. Task 8 - Selection and implementation of cart proposal 1. Review the cart RFP. 2. Review and evaluate proposals to provide carts for the recycling program, 3. Recommend cart vendor as part of Owners selection team. 4. Assist with negotiations with selected vendor as part of Owner's selection team. 5. Evaluate technology for future tracking, assist with selection of vendor, and assist in the implementation. We will further look at technology such as RF ID tags for future tracking. 18 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005 PROFESSIONAL PROJECT MANAGEMENT CONSULTANT RATE TABLE labor Cateaorv Description Rate Category 1 Support (Financial, Word Processing) $60.00 Category 2 Seinor Support (Financial, Word Processing, $75,00 Category 3 Analyst/Engineer/Econom ist/Scientist $90.00 Category 4 Public Involvement Coordinator $100.00 Senior Analyst/Senior Engineer/SeniorEconomist/Senior Category 5 Scientist $130.00 Project Manager/Principal Analyst/Principle Category 6 Engineer/Principle Economist/Principle Scientist $175.00 This rate table may be amended from time to time by mutual agreement. 20 Augusta-Richmond County Solid Waste Collections Professional Project Management Consultant Services Agreement October 2005