HomeMy WebLinkAboutProfessional Engineering Services
Augusta Richmond GA
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DOCUMENT TYPE: A0 y- CCr"YIC(\ -\-
YEAR: '2-DO 1
BOX NUMBER: \ Q
FILE NUMBER:
15lo3q
NUMBER OF PAGES:
+0
PUblicci~El;:~~J:epartment
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Teresa C. Smith, P.E., Director
Environmental En!!. Section
Dr. Hameed Malik, P.E.
Environmental Engineer
Room 701, 530 Greene Street
Augusta, Georgia 30911
(706) 821-1706 FAX (706) 821-1708
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Octob,er 08, 200 1
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Murray K. Griffin, P.E.
Vice President
Jordan Jones & Goulding
6801 Governors Lake Parkway, Building 200
Norcross, Georgia 30071
Subject:
Deans Bridge RD MSW Landfill
Professional Engineering Services
Bid Item 00-115
File Ref: 01-008(F)
Dear Mr. Griffin:
Enclosed herewith is the executed Engineering Contract on the above referenced project for
your records.
Please consider this as your "Notice to Proceed" with the Engineering Services in accordance
with the enclosed contract.
Sincerely,
Q d III .._1/cl6~ c..
Hameed U. Malik, Ph. D., P.E.
Environmental Engineer
Enclosure
xc: Lena 1. Bonner, Clerk of Commission, w/original copy of contract
Geri A. Sams, Director of Purchasing, w/copy of contract enclosure
Teresa C, Smith, Director of Public Works & Engineering, w/copy of contract
Landfill, w/original copy of contract
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CONSULTANT SERVICES AGREEMENT
BETWEEN
1736
{?EffiG ~
PUBLIC WORKS & ENGINEERING DEPARTMENT
AND
"ENGINEERING CONSULTANT"
FOR
DEANS BRIDGE ROAD MUNICIPAL SOLID WASTE LANDFILL
PROFESSIONAL ENGINEERING SERVICES
BID ITEM #00-115
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TABLE OF CONTENTS
Page'
Services Agreement .............. ......................... ......... ... ............ ............. .... ...... ... ............... ....... ......... 2 '
Design Criteria............ ................................................... .... ...... ........ ......... .... .......... ................ ........ 3
Amount Of Contract.................................. ........................ .............. ... .................. ................... ....... 4
GE NERAL CO NDITI 0 NS ................................................................................................ .......... 5
Consultant Coordination............................................................................... .............. .......... ...... 5
Coordination With The National Geodetic Survey..................................................................... 5
Survey Control.... ......................................................................... ......... ....... ..... ....... ..... ......... ...;~ 5
Coordination With Utilities................... ................................................... ...... .................... ... ..:.. 6
Right To Enter...................... ................ ...................... ........... ....... .... .............. ...... ......... ......;... .... 6 '
Accuracy Of Work......... ..... ..... ................ ....................... .................... ............ .......... ........... ....... 6
Change In The Work................. .............................. ...... ..... ...... ............ ........... .... ...... .... ...... ........ 7,
Additional Services...... ... ... ......... ......... ............ ..... ........ ................ ............ ...... ....... .......... ........... 7
Environmental Engineer.. .............. ..... ..................... .......... ..... ...... .................. ........ ........... ......... 7
Delivery Of Notices ..... ..... ........................ ....... ........... ..... .......... .... .................. .... .............. .... ..... 8
Supervision And Control. ...... ................ .... ......... ........... ...... .... ................ .......... ............ .............. 8
Covenant Against Contingent Fees............ ............ ......... ... ....................... .......... .............. ..... ..... 8
Employment Of County's Personnel. ............................. ........................................ .....................9
Review Of Work............................................ ....... ... ............. ....... ........ ........... ............... ............; 9
Responsibility For Claims And Liability....... ............... ........... ............ ........ ....... ..... ..... ..........:... 9
Insurance ................. ..... .................................................................. .... ............. ... ..... ........ .... ........ 9'
Compensation .... ................................................. ............................ ..... ..... ................... ...... ....... 10
Acceptance Of Final Payment As Release............................... ........... ........ ....................... ....... 12
Indemnification.......................................... .......................................... .......... ...... ..................... 12
Contract Disputes.................................... ............................................. ...... ............ ........... ... ...... 12
Separate Contracts..... ...... ......................................................................... .................... ............ 13
Subcontracting. ..................... ........................................................ ....... .............................. ....... 13
Taxes, Permits And Licenses ....... .................................. ............... ...... ....... ......... ............ ........... 14
Special Restrictions...... ............. ............. ......... ......... ...... ..... ..................... .... ..... ...... ....... ........... 15
Existing Structures And Utilities. ............... ........ ........ ............ ...... ....... ............. ......... .... ..... ...... 15
Time For Completion And Liquidated Damages...................................................................... 15
Pre-Commensement Conference ..................;............. ....................... ... ................. ........... ........ 16
Contract Termination........................ ......... ...................................... ... ................................. ..... 16
Personnel........ ......................................................................... ................ ....... .................... ....... 17
Electronic Documents........................................................................................................ ....... 17
Confidentiality..................... ........ .,........................................................... ................................. 17
SIGNATURE PAGE.. .... ..............................................:... ........................................................... 18
SCOPE OF SERVICES. ....... .......... ;... ............;........... ..... .... ....... ..... .......... .......................... ........ 19
General Scope of Services... ...................................................................................................... 19
Conceptual Design.................................................................................... ................................ 19
Preliminary Design Phase ...................................................................... ...... ... ....... ....... ........ .... 19
EXHIBIT A .................................................................................................. .............. ...... ........... 21
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Augusta-Richmond County landfill
Engineering Consultant Service Agreement
March 2001
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CONSULTANT SERVICES AGREEMENT
BETWEEN
DEP ARTMENT OF PUBLIC WORKS AND ENGINEERING
AUGUST A GEORGIA COMMISSION
AND
"ENGINEERING CONSULTANT"
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This Agreement is made and entered into this .Lji;;l. day of S~~ ,2001,
by and between Augusta, Georgia, hereinafter called,the "Owner" and. Jordan, Jones
&' Gou 1 d; nq, I nc. , a Corporation authorized to do business in Georgia, hereinafter
called the "Consultant."
Whereas, the Owner desires to engage a qualified and experienced consulting firm to furnish
professional services for:
"Site Acceptability Studies and Design for Municipal Solid Waste Landfill
In the State of Georgia"
Whereas, the Consultant has represented to the Owner that it is experienced and qualified to
provide the services contained herein and the Owner has relied upon such representation.
Now, therefore, in consideration of the mutual promises and covenant herein contained, it is,
agreed by and between the.Owner and the Consultant that the Consultant shall pr6vide the
professional services of the project (see scope of seryices).
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Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 2001
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DESIGN CRITERlA
Investigations and evaluations required for MSW Subtitle D landfills permitting, design and
operation must be in accordance with section D of "Project Requirements" Part of this RFP and
all other federal, State and local applicable Rules and Regulations.
The Consultant shall gather from the Owner all available data and infonnation pertinent to the
performance of the services for the Project. The Owner shall have the final decision as to what
data and information is pertinent
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The Consultant shall ensure that the data and information meet applicable standards as specified
herein.
The Consultant shall report in writing any discovery of errors or omiSSIons contained in the data
and information furnished by the Owner;
The Consultant shall visit and become familiar with the Project site and shall become
acquainted with local conditions involved in carrying out this Agreement. The Consultant may
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request that a representative of the Owner be present during the site visit.
The Consultant shall recommend and secure the Owner's written approval of, the manner of
project plans presentation and the methods to be used in the plan preparation so that these plans
can be best utilized, as determined by the Consultant and approved by the Owner, in the orderly
preparation of the detailed construction contract plans, specifications, and contracts. Upon
receipt of the Owner's written approval of the manner of the project plan presentation and
methods of plan preparation, the Consultant shall proceed with implementation of plan
preparation.
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Augusta-Richmond County Landfill
Engineering Consullant Service Agreement
March 2001
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AMOUNT OF CONTRACT
It is agreed that the compensation hereinafter specified to perform the services (see Project
Scope of Services) required by this Agreement includes both direct and indirect costs
chargeable to the project, as further defined in Part IV Proposal FOffi1at Section E Fee
ProposalofRFP.
The maximum obligation of the Owner to the Consultant under the terms
of this Agreement shall be: $454,607
Note: Owner shall have the right to award only the part ofthe work if the Owner so desires.
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Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 200 I
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GENERAL CONDITIONS
CONSULTANT COORDINATION
The Consultant shall cooperate fully with Federal and State official, consultants on adjacent
projects, municipalities and local government officials, utility companies, railroads, and others,
as may be directed by the Owner. Such cooperation shall include attendance at meetings,
discussions, and hearings, as may be requested by the Owner, furnishing plans and other dafa
produced in the course of work on the Project, as may be requested from time to time by the
Owner to effect such cooperation and compliance with all directives issued by the Owner in
accordance with this agreement.
It is understood and agreed that Federal and State regulators may have access to the work and be
furnished informa~ion as directed by the Owner.
COORDINATION WITH THE NATIONAL GEODETIC SURVEY
If a National Geodetic Survey control point is found during the surveying phase, it is to be
identified and brought to the attention of the Environmental Engineer. If it is to be affected
based on the proposed desigp, at the direction of Environmental Engineer, the Consultant shall
contact the National Geodetic Survey (NGS) advisor at the Georgia Department of Community
Affairs (DCA) and request data on geodetic control points during the preliminary evaluation
phase of project design. (Address: NGS c/o DCA, 1200 Equitable Building; Atlanta, Georgia
30303. Telephone: 404-656-5527, FAX: 404-656-9792). Consultant shall provide the NGS
Advisor with a clear copy of the pertinent USGS 7.5' Quad sheet(s) showing the project location.
Preliminary information, even in rough outline, is sufficient to allow the advisor to determine
impact of the proposed project on NGS and USGS control points. Continued coordination with
the advisor to relocate and/or preserve affected control points will be maintained throughout the
project life. This coordination shall be implemented as soon as possible after receipt of Notice to
Proceed by the Owner.
SURVEY CONTROL
Establish horizontal control referenced to Georgia State Plane East Coordinates (N.A.D. 83)
applying the appropriate grid factors to each measure. Vertical control shall be tied to the North
American Vertical Datum (1988).
Additional permanent control (minimum of two locations) shall be established by the
Consultant in areas outside of the anticipated construction areas and surface drainage areas.
This is to ensure project control re-establishment after construction.
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Augusta-Richmond County landfill
Engineering Consultant Service Agreement
Mareh 2001
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Control monuments shall be of concrete with a brass disk in the top. If monuments to be reset
are NGS or USC & GS monuments, reset monuments shall be in accordance with NGS
Standards as regards to material, depth, size, etc. Concrete control monuments shall be four (4)
feet in depth and at least twelve (12) inches in diameter unless conditions dictate otherwise.
Deviation from this length shall be approved by the Owner Engineer. A No.4 rebar shall be set
in the concrete or in lieu of a rebar and brass disk, an aluminum magnetic cap may be used.
COORDINATION WITH UTILITIES
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Where privately, publicly or cooperatively owned utility companies will require rearrangements
in connection with the proposed construction, the Consultant shall furnish prints or sepias for
the utility owners as directed by the Owner and check the utilities' submitted plans for avoidance
of conflicts with the landfill construction details or with the facilities of other utilities. This may
require numerous submittals to the utility companies. The Consultant shall also submit a final
set of construction plans to all effected utilities. The Consultant shall make no commitments
with the utilities which are binding upon the Owner.
RlGHT TO ENTER
The Consultant will notify all property owners or occupants of the iiltent to enter properties for
the purpose of accomplishing surveys or other field investigations in accordance with the
practices of the Owner. The Consultant shall discuss with and receive approval from the
Augusta Richmond County Public Works and Engineering Department prior to sending said
notices of intent to enter private property. Upon request by the Consultant, the Owner will
provide the necessary documents identifying the Consultant as being in the employ of the
Owner for the purpose described in the Agreement. If the property owner or occupant denies
the Consultant permission to enter, such incident will be reported to the Owner and the Owner
will initiate such action as is dictated by current policy and procedure.
ACCURACY OF WORK
The Consultant shall be responsible for the accuracy of the work and shall promptly correct its
errors and omissions without additional compensation.
Acceptance of the work by the Owner will not relieve the Consultant of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
At any time during the construction of the improvement provided for by the plans or during any
phase of work performed by others' based on data secured by the Consultant under the
Agreement, the Consuitant shall confer with the Owner for the purpose of interpreting the
information obtained and to correct any errors or omissions made by it. The Consultant shall
prepare any plans or data required by the Owner to correct its errors or omissions. The above
consultation, clarification, or correction shall be made without added compensation to the
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Augusta-Richmond County Landfill
Engineering Consultanl Service Agreement
March 2001
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Consultant. The Consultant shall give immediate attention to these changes so there will be a
minimum of delay to others.
CHANGE IN THE WORK
The Owner reserves the right to make at any time such alterations in the character of the work as
the Owner may consider necessary or desirable to complete the proposed work in a satisfactory
manner and consistent with the intent of these Contract Documents. Notice of every such
alteration or change shall be given in writing to the Consultant by the Owner, and no such
alteration or change shall be considered as constituting a waiver of any of the provisions of these
Contract Documents or as nullifying or invalidating any of such provisions. Should any such
alteration or change result in an increase or decrease in the quantity or the cost of the work
described in these Contract Documents, the total amount payable under the Contract will be
accordingly modified. If alterations or changes are thus made, the contract time will be
correspondingly modified, if the Consultant so requests, before commencing the work
attributable to such alterations or changes.
It is understood and agreed that the Consultant shall perform all extra work that may be ordered
in writing by the Owner arising out of the modification of the Specifications or Drawings made
or approved by the Owner. For this extra work, the Consultant shall be compensated as
provided hereinafter and in the Change Order covering the additional services.
All Change Orders must be approved by the Owner and those governmental agencies whose
approval is required.
ADDITIONAL SERVICES
The Consultant may be required to perform additional services or tasks related to the work
outlined in the Scope of this Agreement that are specific to site conditions and are not typical in
nature. The Consultant shall, at the Owner's request, submit a proposal indicating manhours
and costs to the Owner for approvaL The Consultant shall not begin on any task until the
Owner issues written authorization to proceed.
ENVIRONMENT AL ENGINEER
The Environmental Engineer or his duly appointed representatives shall act as the Liaison
Engineer between the Consultant and the Owner and all utilities, and authorities or
govenunents whose properties will be affected. The Consultant shall arrange for conferences
and exchanges of data and information and for necessary approvals.
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Augusta-Richmond County Landtill
Engineering Consultant Service Agreement
March 200 I
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All correspondence, data, information, and reports shall be directed to the Environmental,
Engineer to provide for proper distribution to the parties concerned.
All conferences, including telephone conversations and decisions, shall be reduced to writing by
the Consultant and at least two (2) copies of the resumes shall be forwarded to the,
Environmental Engineer within seven (7) calendar days of the event.
The Consultant shall meet with the Owner for review of the work or submit in writing a project
status update on a regular monthly basis as determined by the Owner.
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The Environmental Engineer will expedite any necessary decisions affecting the performance of
the Consultant's Agreement, but the Consultant shall not make use of the Environmental
Engineer's services on trivial or minor matters normally to be decided by the Consultant.
DELIVERY OF NOTICES
All written notices, demands, and other papers or documents to be delivered to the Owner
Under this Agreement shall be delivered to the Owner's office, 530 Greene Street, Room 701,
Augusta, Georgia 30911, Attention: Environmental Engineer, or at such other place or places as
may be subsequently designated by written notice to the Consultant. All written notices,
demands, and other papers or documents to be delivered to the Consultant under this Agreement
shall be directed to or at such a place or places subsequently to be designated in writing by the
Consultant to the Owner.
SUPERVISION AND CONTROL
The Consultant shall perform the services required to accomplish the work plan as stated above
under such control and supervision by the Owner as the Owner may deem appropriate.
COVENANT AGAINST CONTINGENT FEES
The Consultant shall comply with the relevant requirements of all Federal, State, County, or
local laws. The Consultant warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the Consultant, to solicit or secure
this Agreement, and that it has not paid or agreed to pay any company or person, other than a
bona fide' employee working solely for the Consultant, any fee, commission, percentage,
brokerage fee, gifts, or any consideration, contingent upon or resulting from the award or making
of this Agreement. ,For breach or violation of this warranty, the Owner shall have the right to
annul this Agreement without liability, or, at its discretion, to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
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Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 2001
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EMPLOYMENT OF COUNTY'S PERSONNEL
The Consultant shall not employ any person or persons in the employ of the Owner for any
work required by the terms of this Agreement, without the written permission of the Owner
except as may otherwise be provided for herein.
REVIEW OF WORK
Authorized representatives of the Owner may at all reasonable times review and inspect the
project activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computations prepared by or for the
Consultant, shall be available to authorized representative of the Owner for inspection and
review at all reasonable times in the main offices of the Owner. Acceptance shall not relieve the
Consultant of its professional obligation to correct, at its expense, any of its errors in work. The
Public Works and Engineering Department may request at any time and the Consultant shall
produce progress prints or copies of any work as performed under this Agreement. Refusal by
the Consultant to submit progress reports and/or plans shall be cause to withhold payment to the
Consultant until the Consultant complies with the Owner's request in this regard. The
Owner's review recommendations shall be incorporated into the plans by the Consultant.
RESPONSIBILITY FOR CLAIMS AND LIABILITY
The Consultant shall be responsible for any and all damages to properties or persons caused by
its employees, subcontractors, or agents, and shall hold harmless the Owner, its officers, agents,
and employees from all suits, claims, actions, or damages of any nature whatsoever to the extent
found to be resulting from the Consultant, its subcontractors, or agents in the negligent
performance or non-performance of work under this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance coverage.
INSURANCE
Prior to beginning work, the Consultant shall obtain and furnish certificates to the Owner for
the following minimum amounts of insurance:
A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia.
B. Public Liability Insurance in an amount of not less than One Hundred Thousand
($ I 00,000.00) Dollars for injuries, including those resulting in death to anyone person,
and in an amount of not less than Three Hundred Thousand ($300,000.00) Dollars on
account of anyone occurrence.
C. Property Damage Insurance in an amount of not less than Fifty Thousand ($50,000.00)
Dollars from damages on account of any occurrence, with an aggregate limit of One
Hundred Thousand ($100,000.00) Dollars.
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Augusta-Richmond County Landtill
Engineering Consultant Service Agreement
March 200 I
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D. Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the Project. '
E. Professional Liability Insurance in an amount that correlates to the amount of this
agreement and nature of the project.
F. The Consultant shall procure and maintain, at his own expense, during the life of the
Contract, in accordance with the provisions of the laws of the state in which the work is
performed, Workman's Compensation Insurance, including occupational disease,
provisions, for all of his employees at the site of the project and in case any work is
sublet, the Consultant shall require such Subcontractor similarly to provide Workman's
Compensation Insurance, including occupational disease provision for all of the latter:s
employees unless such employees are covered by the protection afforded by the
Consultant. In case any class of employees engaged in hazardous work under this
Contract at the site of the Project is not protected under Workman's Compensation
statute, the Consultant shall provide and shall cause each Subcontractor to provide
adequate and suitable insurance for the protection of his employees not otherwise
protected.
G. Each insurance policy shall be renewed 10 days before the expiration date thereof.
H. Insurance policies must be carried by a recognized insurance company licensed to do
business in the state in which the project is constructed and approved by the Owner's
Attorney.
I. The Consultant shall not commence work under this Contract until he has obtained all of
the insurance required and such insurance has been approved by the Owner, nor shall the
Consultant allow any subcontractor to commence work on his subcontract until the
insurance required of the subcontractor has been so obtained and approved. In the event
any insurance coverage should be canceled or allowed to lapse, the Consultant will not
be permitted to work until adequate and satisfactory insurance is in effect. Failure to
keep insurance policies in effect WILL NOT be cause for any claims for extension of
time under this Contract.
COMPENSATION
The Owner shall compensate the Consultant for services which have been authorized by the
Owner under the terms of this Agreement.
The Consultant may submit to the Owner a monthly invoice, in a form acceptable to the Owner
and accompanied by all support documentation requested by the Owner, for payment for the
services which were completed during the billing period. The Owner shall review for approval
said invoices. The Owner shall have the right to reject payment of any invoice or part thereof if
not properly supported, or if the costs requested or a part thereof, as determined solely by the
Owner,' are unreasonably in excess of the actual stage of completion of each phase. The Owner
shall pay each such invoice or portion thereof as approved, provided that the approval or
payment of any such invoice shall not be considered to be evidence of performance by the
Consultant to the point indicated by such invoice, or of receipt of acceptance by the Owner of
the services covered by such invoice. The Owner shall pay any undisputed items contained in
such invoices.
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Augusta-Richmond County landlill
Engineering Consultant Service Agreement
March 2001
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Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems which have been encountered which may inhibit
execution of the work. The Consultant shall also submit an accurate updated schedule, and an
itemized description of the percentage of total work completed for each phase during the billing
period. '
Compensation for design services for the Augusta Richmond County Public Works and
Engineering Department shall be a lump sum for each phase or item of work authorized by the
Owner. The Consultant shall invoice based on the percentage of the work completed during the
billing period. Upon completion by the Consultant of each phase of,the work and approval
thereof by the Owner, the Owner will pay the Consultant a sum equal to one hundred perc6nt
(100%) of the compensation set forth herein, less the total of all previous partial payments, paid
or in the process of payment.
The Consultant will indemriify arid save the Owner or the Owner's agents harmless from all
claims growing out of the lawful demands of Subcontractors, laborers, workmen, mechanics,
materialmen, and furnishers of machinery and parts thereof, equipment, tools, and all supplies,
incurred in the furtherance of the performance of the work. The Consultant shall, at the
Owner's request, furnish satisfactory evidence that all obligations of the nature designated above
have been paid, discharged, or waived. If the Consultant fails to do so the Owner may, after
having notified the Consultant, either pay unpaid bills or withhold from the Consultant's
unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such
lawful claims until satisfactory evidence is furnished that all liabilities have been fully
discharged whereupon payment to the Consultant shall be resumed, in accordance with the
terms of the Contract Documents, but in no event shall the provisions of this sentence be
construed to impose any obligations upon the Owner to either the Consultant, his SuretY, or any
third party. In paying any unpaid bills of the Consultant, any payment so made by the Owner
shall be considered as a payment made under the Contract Documents by the Owner to the
Consultant and the Owner shall not be liable to the Consultant for any such payments made in
good faith.
No separate payment will be made for any items specified in the General Conditions. Payments
fqr such items shall be included in the unit price and lump sum prices bid by the Consultant for
items listed in the Bid Schedule.
It is understood and agreed that the approval of the progress payment request and the paying of a
partial payment shall not be construed as acceptance of any work, materials, or products and
shall not relieve the Consultant in any way from his responsibilities and obligations under these
Contract Documents.
A partial payment will not be made when, in the judgment of the Owner or the Owner's
Engineer, the work is not proceeding in accordance with any of the provisions of these Contract
Documents.
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Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 2001
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ACCEPTANCE OF FINAL PAYMENT AS RELEASE
The acceptance by the Consultant of final payment shall be and shall operate as a release to the
Owner of all claims and all liability to the Consultant other than claims in stated amounts as
may be specifically excepted by the Consultant for all things done or furnished in connection
with this work and for every act and neglect of the Owner and other relating to or arising out of
this work. Any payment, however, final or otherwise, shall not release the Consultant or his
Sureties from any obligations under the Contract Documents or the Performance Bond and
Payment Bonds.
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INDEMNIFICATION
The Consultant will indemnify and hold harmless the Owner and the Owner's Engineer and
their agents and employees from arid against all claims, damages, losses and expenses including
attorney's fees arising out of or resulting from the performance of the work, provided that any
such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or '
to injury to or destruction of tangible property, including the loss of use resulting therefrom; and
is caused in whole or in part by any negligent or willful act or omission of the Consultant and
Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts
any of them may be liable.
In any and all claims against the Owner or the Owner's Engineer or any of their agents or
employees, by an employee of the Consultant, Subcontractor, anyone directly or indirectly
employed by any of them, or anyone for whose acts any of them may be liable, the,
indemnification obligation shall not be limited in any way by any limitation on the amount or ,
type of damages, compensation or benefits payable by or for the Consultant or' any
Subcontractor under Workman's Compensation acts, disability benefit acts or other employee
benefits acts.
The Consultant shall require his insurance carrier to add the Owner and his agents as additional
insureds under the Consultant's general liability insurance policy with respect to the services
performed by the Consultant for the Owner.
CONTRACT DISPUTES
This Agreement shall be deemed to have been executed in Augusta Richmond County, Georgia,
and all questions of interpretation and construction shall be governed by the Laws of the State of
Georgia.
All claims, disputes and other matter:s in question between the Owner and the Consultant
arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior
Court of Richmond County, Georgia. The Consultant, by executing this Agreement,
specifically consents to venue in Richmond County and waives any right to contest the venue in
the Superior Court of Richmond County, Georgia.
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Augusta-Richmond County Landtill
Engineering Consultant Service Agreement
March 2001
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SEP ARA TE CONTRACTS
The Owner reserves the right to let other contracts in connection with this Project. The
Consultant shall afford other contractors/consultants reasonable opportunity for the execution
of their work and shall properly connect and coordinate his work with theirs. If the proper
execution or results of any part of the Consultant's work depends upon the work of any other
Consultant, the Consultant shall inspect and promptly report to the Engineer any defects in such
work that render it unsuitable for such proper execution and results. ..
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The Owner may perform additional work related to the Project by himself or he may let other
contracts containing provisions similar to these. The Consultant will afford the other
Consultants who are parties to such contracts (or the Owner, if he is performing the additional
work himself), reasonable opportunity for the execution of the work and shall properly connect
and coordinate his work with theirs.
If the performance of additional work by other Consultants or the Owner is, not noted in the
Contract Documents prior to the execution of the Contract, written notice thereof shall be given
to the Consultant prior to starting any such additional work. If the Consultant believes that the
performance of such additional work by the Owner or others involves him in additional expense
or entitles him to an extension of the contract time, he may make a claim therefor as provided in
Sections "Change in the Work" and "Change in Contract Price".
SUBCONTRACTING
The Consultant may utilize the services of specialty Subcontractors on those parts of the work,
which, under normal contracting practices, are performed by specialty Subcontractors.
The Consultant shall not award work to Subcontractor(s), in excess of fifty (50%) percent of the
Contract Price, without prior written approval of the 'Owner.
The Consultant shall be fully responsible to' the Owner for the acts and omissions of his
Subcontractors, and of persons either directly or indirectly employed by them, as he is for the
acts and omissions of person directly employed by him.
The Consultant shall cause appropriate provisions to be inserted in all subcontracts relative to
the work to bind the Subcontractors to the Consultant by the terms of the Contract Documents
insofar as applicable to the work of Subcontractors and to give the Consultant the same power
as regards terminating any subcontract that the Owner may exercise over the Consultant under
any provision of the Contract Documents.
Nothing contained in this Contract shall create any contractual relation between any
Subcontractor and the Owner.
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Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 2001
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The Consultant shall give his personal attention to the fulfillment of the Contract and shall at all
times keep the work under his control.
The Consultant may subcontract portions of the work; however, he shall not award any work to
any subcontractor without prior written approval of the Owner. The Owner's approval will not,
be given until the Consultant submits to the Owner a satisfactory statement concerning the
proposed award to a subcontractor. "Work" as used herein, shall include the procurement and/or
fabrication and the installation of the equipment described in the Specifications.
The Consultant shall be as fully responsible to the Owner for the acts and omissions of l).is
subcontractors, and of persons either directly or indirectly employed by them, as he is for acts' or
omissions of persons directly employed by him. All subcontractors shall be deemed to be agents
ofthe Consultant.
The approval of the Owner of any subcontractor shall not, under any circumstances, operate to
relieve the Consultant or his sureties of any of his or their obligations under these Contract
Documents. It is understood and agreed that all subcontracts and approvals of subcontractors
shall be based upon the requisite of performance by the subcontractor in accordance with these
Contract Documents; and should any subcontractor fail to perform his work to the satisfaction of
the Engineer, the Owner shall have the absolute right to rescind his approval at once and to
require the performance of such work by the Consultant or entirely or in part through other
approved subcontractors.
The Consultant shall submit a list of the names and addresses of proposed subcontractors,
together with the type of work to be provided, with his bid. The Consultant will not be allowed
to make changes in the list without the Owner's approval.
The Consultant shall cause appropriate provisions to be inserted in all subcontracts relative to
the work to bind subcontractors to the Consultant by the terms of these Contract Documents
insofar as applicable to the work of subcontractors and to give the Consultant the same power as
regards terminating any subcontract that the Owner may exercise over the Consultant under any
provision ofthese Contract Documents.
The Consultant shall inspect all work performed by subcontractors for compliance with these
Contract Documents.
TAXES, PERMITS AND LICENSES
The Consultant shall pay all applicable taxes levied by' federal, state, and local governments and
obtain all permits on any part of the work as required by law in connection with the work. It is
understood and agreed that the cost of said taxes is included in the contract price(s) for the work.
The Consultant shall procure all temporary and permanent permits and licenses necessary and
incidental to the due and lawful prosecution of the work and shall pay all charges and fees, and
all costs thereof shall be deemed to be included in the contract price(s) for the work.
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Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 2001
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SPECIAL RESTRICTIONS
No site work shall be allowed after the hours of darkness or on Sunday and Holiday without
permission of the Owner.
EXISTING STRUCTURES AND UTILITIES
The existence and location of structures and underground utilities shall be investigated and
verified in the field by the Consultant before starting any site work. The Consultant shall be /'
held responsible for any damage to and for maintenance and protection of existing utilities and
structures.
TIME FOR COMPLETION AND LIOUIDA TED DAMAGES
The date of beginning and the time for completion of the work are essential conditions of the
Contract Documents and the work embraced shall be commenced on the date specified in the
Notice to Proceed.
The Consultant will proceed with the work at such rate of progress to insure full completion
within the contract time. It is expressly understood and agreed, by and between the Consultant
and the Owner, that the contract time for the completion of the work described herein is a
reasonable time, taking into consideration the average climatic and economic conditions and
other factors prevailing in the locality ofthe work.
If the Consultant shall fail to complete the work within the contract time or extension of time
granted by the Owner, then the Consultant will pay to the Owner the amount for liquidated
damages the sum of $500.00 for each calendar day that the Consultant shall be in default after
the time stipulated in the Contract Documents.
The Consultant shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Consultant has promptly given written
notice of such delay to the Owner or Engineer.
1. To any preference, priority or allocation order duly issued by the Owner.
2. To unforeseeable causes beyond the control and without the fault of negligence of the
Consultant, including but not restricted to, acts of God or of the public enemy, acts of the
Owner, acts of another Contractor in the performance of a contract with the Owner, fires,
floods, epidemics, quarantine restrictions, strikes, freight embargoes and abnormal and
unforeseeable weather; and
3. To any delays of subcontractors occasioned by any of the causes specified in Paragraphs I
and 2 of this Article.
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Augusta-Richmond County Landfill
Engineering Consullant Service Agreement
March 2001
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The assessment of liquidated damages for failure to complete the WORK within the
CONTRACT TIME shall not constitute a waiver of the OWNER's right to collect any additional
damages which the OWNER may sustain by failure of the Consultant to carry out the terms of
his CONTRACT.
Time extensions, however, will not be granted for rain, wind, flood or other natural phenomena
of normal intensity for the locality where WORK is performed. For purpose of determining
extent of delay attributable to unusual weather phenomena, a determination shall be made by
comparing the weather for at least any continuous one-fourth of the CONTRACT PERIOD
involved with the average of the preceding 5 year climatic range during the same time inte~,al
based on US Weather Bureau statistics for the locality where the WORK is performed. '
PRE-COMMENSEMENT CONFERENCE
A pre-construction conference shall be held at an acceptable time to the Owner and the
Consultant prior to the "Notice to Proceed" to coordinate the work and satisfy all requirements
of the Contract Documents.
CONTRACT TERMINATION
Pursant to O.c.G.A. 36-60- 13, this Agreement shall terminate absolutely and without further
obligation on the part of the Owner at the close of the calendar year in which this Agreement is
executed and at the close of each succeeding calendar year for which the agreement may be
renewed by the parties hereto.
This Agreement shall nevertheless automatically be renewed unless the Owner provides written
notice to the Consultant of its intention to terminate the Agreement at least thirty days prior to
the close of the calendar year for which the Agreement is presently effective between the parties
and/or has been renewed by the Owner. , This Agreement shall obligate the Owner solely for
those sums payable during the initial term of execution or in the event of renewal by the Owner
for those sums payable in such individual renewal terms.
Notwithstanding the foregoing, language, the Consultant agrees to continuously render the
professional services specified by the Agreement to the Owner for such terms or renewal terms
as are eIfective pursuant to this Agreement and for which the Owner agrees to pay in accordance
with the terms of the Agreement or any future amendments thereto.
The Owner may teiminate this contract in part or in whole upon written notice to the
Consultant. The Consultant shall be paid for any validated services under this Contract up to
the time of termination.
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Augusta-Richmond County Landfill
'Engineering Consultant Service Agreement
March 2001
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PERSONNEL
The Consultant represents that it has secured all personnel necessary to complete this
agreement, none of whom shall be employees of, or have any contractual relationship with, the
Owner. Primary liaison with the Owner will be through its designee/Project Manager. All of
the services required hereunder will be performed by the Consultant under his supervision, and
all personnel engaged in the work shall be fully qualified and shall be authorized or permitted
under law to perform such services.
All professional personnel, including subcontractors, engaged in performing services for the
Consultant under this agreement are indicated as Project Team in Consultant Proposal and
incorporated herein by reference. No changes or substitutions shall be permitted in the
Consultant's key personnel as set forth herein without the prior written approval of the Owner
or his designee.
The Consultant shall employ in responsible charge of supervision and design of the work only
persons duly registered in the appropriate category; and further shall employ only qualified
surveyors in responsible charge of any survey work.
The Consultant shall endorse all reports, contract plans, and survey data. Such endorsements
shall be made by a person duly registered in the appropriate category by the Georgia State Board
of Registration for Professional Engineers and Land Surveyors, being in the full employ of the
Consultant and responsible for the work prescribed by this agreement.
ELECTRONIC DOCUMENTS
The Consultant shall submit electronic files of all project related documentation including the
design calculation data files and any other supporting data files to Owner.
CONFIDENTIALITY
The Consultant agrees that its conclusions and any reports are for the confidential information
of the Owner and that it will not disclo.se its conclusions in whole or in part to any person
whatsoever, other than to submit its written documentation to the Owner, and will only discuss
the same with it or its authorized representatives. Upon completion of this agreement term, all
documents, . reports, maps, data and stlldies prepared by the Consultant pursuant thereto shall
become the property of the Owner and be delivered to the Director of Public Works &
Engineering.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this agreement shall not be presented publicly
or published without prior approval writing of the Owner.
17
Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 2001
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It is further agreed that if any information concerning the project, its conduct, results, or data
gathered or processed should be released by the Consultant without prior approval from the
Owner, the release of same shall constitute grounds for temlination of this agreement without
indemnity to the Consultant, but- should any such information be released by the Owner or by
the Consultant with such prior written approval, the same shall be regarded as public
infomlation and no longer subject to the restrictions of this agreement.
IN WITNESS WHEREOF, said parties have hereunto set their seals thy day and year written
below.
,<
Executed on behalf of Consultant.
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Chairman
Approved: Date ~c 'z~/;zoO I
[ATTACHED CORPORATE SEAL]
ATTEST: ~~h e... 4f1.-.
u;:o
Title:
18
Augusta-Richmond County landfill
Engineering Consultant Service Agreement
March 2001
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SCOPE OF SERVICES
General Scope of Services
The services to be furnished by the Consultant under this Agreement shall be necessary to
survey, site investigation, design, operation plan, permitting, construction plans, contract
documents and other related studies and services for
"Design and Permitting of the New MSW Subtitle D Landfill"
Services shall be provided in accordance with the Scope of Services for each phase of the
work as requested in Augusta, Georgia, Request for Proposal.
See attached Augusta, Georgia Request for Proposal
(Exhibit A)
The Scope of Services shall be subject to limitations outlined in the Consultants Technical
Approach to the Owner's RFP and the associated fee (Exhibit B). Any conflicts between the
requirements identified in the Augusta Request for Proposal, State of Georgia applicable
rules & guidance docuinents and the engineer's proposal should be brought to the attention of
the Director of Public Works and Engineering immediately. Resolution shall be decided
using the sole discretion of the Director of Public Works and Engineering.
The following items have been identified that were not included in the Consultant's
Technical Approach and are required by the Owner:
Groundwater Quality Assessment - The Scope for this work is attached as (Exhibit B).
Conceptual Design Phase
The Amount of Contract includes this additional item not included in the original
Consultant's Technical Approach or fee. This item will be performed as part of the Site
Acceptability Phase ofthe project.
A. The Consultant shall prepare 50 scale conceptual design plans on recent
topographic survey to be approved by the Environmental Engineer for presentation
and approval by the Owner. The concept plan shall be submitted to the Owner for
review within 30 days of completion of new topographic survey map. After review
by the Owner, the Consultant shall make any and all revisions to the concept.
B. Conceptual plan shall include, but not limited to, landfill phases, fill sequence,
access roads, stormwater management features, cover borrow area, leachate
holding area and equipment/machinery storage/parking area.
C. The Consultant shall prepare final conceptual design plans for presentation and in
general approval of the concept by the Georgia Environmental Protection Division.
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Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 200 I
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Design Phase
The Consultant shall not begin work on actual final design until the Owner issues
written authorization to proceed on all or any portion of this phase of work.
The Consultant shall prepare and submit to the Owner for approval, preliminary
designs of the approved concept.
The Consultant will incorporate comments from the City into the preliminary plans and
shall prepare and submit to the Owner for approval final design plans.
The Consultant shall perform quality assurance review.
The Consultant shall prepare any and all permit applications and supporting data for the
Owner to sign and send to the appropriate authorities. The Owner shall compensate
these entities for any review costs, or pennit fees if required by the particular pemlitting
agency.
20
Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 200 I
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EXHIBIT A
Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
March 2001
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Request for Proposal
Augusta-Richmond County, Georgia
RFP Item #00-115
Deans Bridge Road Municipal Solid Waste Landfill
Professional Engineering Services
I. Introduction and Background
Augusta-Richmond County currently owns approximately 1,177 acres southwest of Augusta,
Georgia, which is the site of the existing Deans Bridge Road MSW Landfill. The landfillcurreritIy
accepts 500 to 700 tons per day of municipal solid waste from private collection vehicles. Active
and closed sections of the landfill comprise approximately 130 acres of the total property. Some
additional acreage contains ancillary facilities 'such as office and maintenance buildings, sediment
ponds, roads, leachate holding facilities, etc
Augusta-Richmond County is seeking proposals from qualified professional engineering firms with
experience in performing landfill site acceptability studies and landfill design services in the State of
Georgia. These services shall be performed in accordance with Circular 14 published by the EPD,
Georgia Geologic Survey and with Chapter 391-3-4 of the EPD Rules and all applicable guidance
documents for Solid Waste Management.
The area for the site acceptability study and subsequent design contains approximately 600 acres
and is located east of the Phase II-C disposal area and south of Spirit Creek A map of the area is
attached. The land is largely forested with a portion of the property disturbed for soil borrow areas
for landfill operational cover.
II. Project Requirements
A. Project Scope of Services
Augusta-Richmond County requ.ires the services.of a professional engineering consultant to provide
professional engineering services for this landfill project. The selected consultant will provide
engineering services required for the design and permitting of the expansion to the Deans Bridge
Road MSW Landfill. The selected consultant will provide minimum of three ,hard copies and one
electronic copy of all submittals including supporting data & calculations to Augusta-Richmond
County for owner use. This is in addition to EPD submittals. Professional services required for this
project include:
Topographic Mapping
o Topographic mapping suitable for the technical evaluation and design' of the expansion area shall be
prepared. Mapping shall include 2-foot contour intervals, location of drainage features; roads, utility
easementS and easily identifiable utilities and shall be tied to the existing boundary survey. Mapping
prepared using aerial photogrametric methods shall be field verified utilizing ground run survey.
Mapping must be prepared using state plane coordinates, which will require establishment of control
onsite.
Augusta-Richmond County MSW Landfill RFP 8/2000
"
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Request for Proposal
Augusta-Richmond County, Georgia
RFP Item #00-115
Deans Bridge Road Municipal Solid Waste Landfill
Professional Engineering Services
Site Acceptability Study
A Site Acceptability Report must be prepared suitable for EPD issuance of Site Suitability. This report mll,st
be prepared documenting investigations and evaluations required for landfills in accordance with Sectiorl D
of this RFP. At a minimum the Site Acceptability Report should include:
. Geologic evaluation and geotechnical sampling and analysis to defme subsurface conditions and
design parameters.
II Hydrogeological study to defme groundwater levels and to develop potentiometric maps, assess
groundwater quality, flow characteristics of subsurface structures and design parameters.
. Wetlands delineation and permitting as needed and biological evaluations for flora and fauna
and endangered species.
. Siting study to prepare demonstrations in accordance with most recent criteria.
II Cultural resources and archeological evaluations.
. Stability analyses and seismic evaluation for landfill components.
Design and Operational Plan
Utilizing the design parameters identified in the Site Acceptability Report and the Conceptual Design a
Design and Operational Plan shall be prepared for the site. This plan shall conform to the requirements set
forth in Section D of this RFP and shall at a minimum include:
. Landfill liner and leachate collection system design including alternative liner evaluations and
leachate recirculation, treatment and disposal.
. Erosion control and stormwater management design.
. Erosion, Sedimentation and Pollution Control Plan as Required under NPDES Permit for Storm
Water Discharges Associated with Construction Activity.
It . Air permitting and landfill gas system design.
\I Phasing plans to depict landfill development and operations to show access, stormwater control,
erosion & sediment control and leachate collection.
Augusta-Richmond County MSW Landfill RFP 8/2000
"
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Request for Proposal
Augusta-Richmond County, Georgia
RFP Item #00-115
Deans Bridge Road Municipal Solid Waste Landfill
Professional Engineering Services
II Cross Sections showing base and final grades, fill progression, berms, roads, and groundwater
elevations.
II Details suitable for defming the design and operational details.
I
III
Final Grading Plan, and Closure and Post Closure plan design.
III
Groundwater, surface water and methane monitoring plans.
III
Construction Quality Assurance plan preparation in accordance with the latest EPD guidance.
III
Operational Plan providing guidance for waste disposal and addressing operational issues to
meet EPD requirements.
III
Borrow area identification
III
Borrow area management plan (including sediment control & surface water runoff management).
III
Site Specific landfill side-slopes drainage plan and erosion control plan during landfill
operational phase.
II
Site Specific landfill side-slopes stabilization and vegetation plan including backup irrigation
system design and operation plan to address water needs for grassing cover during extended dry
periods.
II
Site Specific landfill Fire ProtectionlFire Control Plan.
Public Participation Assistance
II Permitting assistance including, notifications, preparation, and attendance for Public hearings
throughout the pennitting process.
Construction Plan
Ill' Provide construction plan(s) for Construction of the landfill according to approved design.
Project Management
III Provide regular meetings for Owner staff throughout the permitting process to provide updates
on project progress, schedule, budget and other project issues requiring Owner input. A formal
Augusta-Richmond County MSW Landfill RFP 8/2000
3
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Request for Proposal
Augusta-Richmond County, Georgia
RFP Item #00-115
Deans Bridge Road Municipal Solid Waste Landfill
Professional Engineering Services
meeting shall be conducted on a monthly basis and at critical path points to communicate this
information.
Finished Product
I
. Provide minimum of three hard copies and one electronic copy of all fmished products (such as
design and operation plan, design calculations, construction plan, etc.) including supporting data &
calculations to Augusta-Richmond County for Owner use. This is in addition to EPD submittals.
B. Utilities
There is no water or electricity on the undeveloped portions of the landfill property, however, water
(in limited quantities) and power is available at the landfill offices and arrangements should be made
to obtain the necessary utilities.
C. Schedule
The anticipated start date for the project is November 15, 2000. A detailed project schedule is
required in the proposal to exhibit project understanding and conformance with this operational
deadline.
D. Standards
1. Topographic surveying and mapping shall be in accordance with National Mapping Standards
with topographic information prepared with' 2-foot contour intervals. No areas shall have
assumed elevations and any mapping prepared by aerial photogrametric methods shall be
verified by ground-run surveying.
2. The site accepw..bility study at a minimum shall be conducted in accordance with Criteria For
Performing Sit~ Acceptability Studies For Solid Waste Landfills in Georgia, Circular 14, latest
edition, as published by the Georgia Department of Natural Resources, Environmental
Protection Division, Georgia Geologic Survey and in accordance with applicable sections of
Chapter 391-3-1, of the Georgia Rules of Solid Waste Management.
3. Public hearings and the Facility Issues Negotiation Process shall be advertised and conducted in
accordance with the Georgia O.C.G.A. and the applicable sections of Chapter 391-3-4, of the
Georgia Rules of Solid Waste Management.
4. Municipal solid waste landfill design and operations shall be in accordance with the applicable
subsections of Chapter 391-3-4, of the Georgia Rules of Solid Waste Management, all
Augusta-Richmond County MSW Landfill RFP 8/2000
4
: .
Request for Proposal
Augusta-Richmond County, Georgia
RFP Item #00-115
Deans Bridge Road Municipal Solid Waste Landfill
Professional Engineering Services
applicable EPD Guidance Documents, and acceptable engineering practices with acceptable
factors of safety.
5. Erosion control and stormwater management designs shall comply with the Georgia Erosion a'nd
Sediment Control Act, Clean Water Act, Georgia Environmental Protection Division NPDES
Permit No. GAR I 00000, local codes and ordinances, and other applicable state and federal
requirements and regulations.
6. Wetland delineations and permitting activities shall be accomplished through a coordinated
effort with the U.S. Army Corps of Engineers.
7. Design and permitting, activities shall be conducted under the direct supervision of a registered
professional in the state of Georgia in the applicable discipline (i.e., engineering, surveying,
geology).
8. Work shall be in accordance with applicable federal, state and local requirements.
III. Professional Engineering Qualifications
. Qualifying professional engineering firms, must demonstrate experience in conducting site
acceptability studies and municipal solid waste landfill designs in the State of Georgia. References
shall be provided to verify project experience.
. Firm insurance certificates showing minimum professional liability coverage of $2,000,000.
IV. Proposal Format
The proposal shall be organized into the following sections providing sufficient detail to address the RFP
requirements.
A. Firm Overview
Provide firm's capabilities and overview. Shall include fum's history including years of service,
office locations, executive officers, and services offered by the firm.
B. Project Team
Provide firm's propo:;ed project team, individual responsibility, team organization, work experience
(resumes) and firm's general business background. Subcontractors proposed for performing project
tasks must be identified in the proposal for review.
Augusta-Richmond County MSW Landfill RFP 812000
5
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Request for Proposal
Augusta-Richmond County, Georgia
RFP Item #00-115
Deans Bridge Road Municipal Solid Waste Landfill
Professional Engineering Services
C. Qualifications
Provide qualifications of the firm and project experience including Owners name, address, con~~t
and telephone number for references of successful similar projects or work. Firm qualificati6riS
shall address the requirements of this RFP.
D. Technical Approach
Provide a detailed technical approach outlining all required tasks to accomplish the project
requirements set forth in Section II of this RFP.
E. Fee Proposal
Submit charges for services to be performed and a cost breakdown into these sections: topographic
mapping, site acceptability report, design and operational plan, public participation assistance and
project management as defmed in Section II. Charges shall include labor categories, hours, unit
costs, expenses, subtotals, and totals. The five sections may be broken down into as many
subsections as the Proposer deems necessary.
F. Project Schedule
Provide a detailed project schedule to exhibit project understanding and to provide a basis for the
execution of the work. This schedule must identifY tasks and subtasks including the required public
hearings and anticipated EPD review durations of reports and designs. This schedule shall include
critical milestones and tasks on the critical path.
G. Financiallnfonnation
Provide a brief narrative or other suitable description of proposer's financial condition, including
statements and summaries.
H. Miscellaneous Infonnation
Any other information the proposer deems essential to prove their qualification for conducting the
requested work.
V. Evaluation Criteria
Selection of the professional engineering consultant will be based on the following criteria:
Augusta-Richmond County MSW Landfill RFP 8/2000
6
. .
Request for Proposal
Augusta-Richmond County, Georgia
RFP Item #00-115
Deans Bridge Road Municipal Solid Waste Landfill
Professional Engineering Services
1. Specialized Experience of Firm (20%)
This includes specialized experience directly related to the project, demonstrated ability to complete
the work within the required schedule and budget, and depth of in-house and subcontractor suppo~,
i
2. Project Personnel (20%)
This includes the role, commitment and qualifications of key personnel in the areas assigned.
3. Approach to Work (20%)
This is to include the approach to the project scope as described, the understanding of the project
scope and schedule of work and interfacing of tasks.
4. Cost (30%)
Include a complete cost breakdown for personnel, testing, drilling, meeting attendance, surveying,
drafting, reporting, material costs, etc.
5. Other Considerations (10%)
This will be at the County's discretion and may include [mancial stability, comments from
references, overall solid waste experience in Georgia, or any other considerations deemed
appropriate.
VI. Submittal Information
Augusta-Richmond County will not pay for proposals submitted or received.
Augusta-Richmond County reserves the right to accept or reject any or all proposals and to waive
technicalities and informalities.
Any questions regarding the mformation provided shall be directed to the Augusta-Richmond County
Environmental Engineer (706) 821-1706, fax (706) 821-1708.
Six (6) copies of the proposal are required.
Augusta-Richmond County MSW Landfill RFP 8/2000
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Augusta-Richmond County Landfill
Engineering Consultant Service Agreement
EXHIBIT B
March 2001
.'
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.,
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, Section 4
Technical Approach
JJ&G understands the project scope of services for this
proposal comprises professional engineering services for
design and permitting a proposed expansion to the
County's Deans Bridge Road MSW Landfill. Accord-
ing to the RFP, the proposed expansion consists of ap-
proximately 600 acres of land east of and adjacent to
the permitted MSW Landfill area. The location of the
proposed expansion area is shown on Figure 1. The de-
sign and permitting services consists of the follO\vi.ng tasks:
· De,-eloping a topographic survey and preparing a
detailed si'te map
· Conducting a site accept:1bility study
· Preparing a Design and Operational (D&O) Plan
· Providing Public Participation Assistance
· Pro\'iding Construction Plans
· Project Management
· Finished Products (Dcliverables)
,,\ description of jj&C's technical approach to com-
pleting each of the above tasks tor the County is pro-
\'ided in the follow-jng p:1ragraphs.
Topographic Survey
· TE, under subcontract to]] &G, will provide an aerial
survey of approximately 600 acres to be used for
expansion of the County's Deans Bridge Road MSW
Land till, including photo control as needed. Addi-
tionally, TE \vill provide horizontal and vertical co-
ordinates for boreholes located within the project
area.
· Survey data ,vill be provided on Georgia State Plane
Coordinates based on NAD 83 horizontal and
NAVD 88 vertical datum.
· Boundary information \vill be compiled from an
existing plat and integrated into the aerial topographic
map. i\ sufficient number of property corners will
be tied into the survey control to ensure the proper
insertion of the compiled boundary information.
· A topographic map with two foot contour intervals
will be produced using a new "fly over". Easily iden-
tifiable drainage features, roads, and utilities will be
shown subject to their aerial visibility. Utility ease-
ments will be compiled from available boundary plats
and county records. 1\ large part of the project is
fores ted, which ,,,ill result in significant obscured ar-
eas where the accuracy of the aerial topographic map
\villnot meet the same accur:lcy as a ground run to-
pogr:lphic survey. In densely \vooded areas, the er-
ror could be as much as twice the contour interval.
It will not be feasible to field run all of the obscured
are:1S and revise the :1erial topogrJphic map accord-
ingly. While every effort will be made to ensure the
quality of this product, it should be understood that
unavoidable Limitations arc inherenr in aerial map-
ping of highly vegetated and forested areas. The
aerial map \vill be sufficient for site suitability and
preparation 0 f the 0&0 plan.
· .'\ field run topo will be prepared for :l cons tructiblc
level of accur:lcy on the initial cell that is assumed to
be approximately 15 to 20 acres in size.
Site Acceptability Study
Geological Evaluation/Hydrogeological
Study
i\ site-specitic investigation of subsurface conditions
constitutes a significant portion of the site acceptability
study. The investigation \vill be performed to eV:lluate
geologic conditions, perform geotechnical sampling to
suPPOrt the facility design, and characterize the site
hydrogeology. Qore, under subcontract to JJ&G, will
provide soil boring and laboratory services. The inves-
tigation will be planned and implemented in :lccordance
with CPO Guidance Criteria for Performing Site Ac-
ceptability Studies for Solid Waste Landfills in Georgia
(Georgia Geological Survey - Circular 14; 1997).
A well-planned and implemented investigation will be
especially important for the proposed expansion, be-
cause the site is located near signific:lnt recharge areas
for the Cretaceous-Tertiary aquifer systems of Georgia.
..-.------.-------..-..---------.------------...------~---_.__._--'.. ",.- ..-----...--------.--.---- -------. ------
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The County proposed expansion site is underlain by
sands, silts, and clays of the Huber and Gaillard Forma-
tions of Tertiary and Cretaceous age (Georgia Geologi-
cal Survey, 1996). The surficial or uppermost aquifer
was renamed from the Huber Formation to the Snapp
Formation. The renaming was based on the presence
of a distinctive kaolin and sand formation, which un-
derlies the Savannah River Site in South Carolina.
The Snapp Formation (uppermost aquifer) is underlain
by the Gaillard Formation. The Gaillard Formation
contains two permeable zones and t\'lO confining zones
that are laterally extensive in Southern Richmond County.
The site inves tigation will be limited to the uppermost
aquifer, the Snapp Formation, and characterization of
the Gaillard Formation \'lill not be required.
JJ&G's approach to the site acceptability investigation
includes the follQ\,,-ing activities:
· I\dvancing :lnd soils sampling in 24 borings distrib-
uted across the site. The information and data ob-
tained from this activity will be used ro obtain EPO-
required geological and geotechnical engineering in-
formation about the site. Figure 1 shO\'ls the ap-
proximate location of the proposed borings. Final
locations will be determined based on site access and
conditions.
· The borings \,,-ill be completed to a depth of about
50 feet in order to investigate the unsaturated zone
soils, to characterize the upper 20 feet of the satu-
rated zone uppermost aquifer, and to measure the
depth of ground\vater,
· Standard penetration tests will be conducted during
drilling of the 24 borings. Samples will be collected
at 5-foot intervals. One undisturbed sample will be
attempted in each boring. The borings will be ad-
vanced through the soil to at least 20 feet below the
water level observed during drilling or to auger re-
fusal. If auger refusal is encountered before ground-
\vater, at least 10 feet of N\V or NX coring will be
incorporated to determine the underlying type of
rock (if auger refusal is encountered \'lithin 20 feet
of the groundwater table, coring \'lill be extended
until 95-percent core recovery). Based on JJ&G's
understanding of the site geology, bedrock is not
expected ro be encountered in the borings, and there-
4-2
fore c<?ring is not included in the scope of services
or in the estimated costs.
· A temporary piezometer, consisting of 2-inch diam-
eter PVC casing and screen, ftlter sand, and bento-
nite seals, will be installed in each borehole. After the
groundwater level in each piezometer has stabilized,
an in-situ hydraulic conductivity test \vill be conducted
in 12 of the piezometers. The completed piezom-
eters will be surveyed to establish horizontal control
and ekvation.
· The soils and rocks encountered during drilling will
be visually described in the field and noted on bore-
hole logs. Representative soil samples \"ill be selected
from the borings and submitted for index testing in
the laboratory.
· Laboratory tests \,,-ill be conducted on selected soil
samples to evaluate soil gradation. i\ permeability
test will be conducted on 2-1- undisturbed soil (Shelby
tube) samples. An average of one undisturbed sample
per boring will be tested, although not necessarily
one sample from each boring. Up to 24 cation ex-
change tests also will be performed.
· It is assumed that this field program can be com-
pleted within 30 \'lorking days and that the drill sites
can be accessed by an ATV drill rig. It also is as-
sumed that any clearing required \vill be provided in
advance by the County,
· The study will be conducted under the technical di-
rection of a professional engineer/geologist regis-
tered to practice in Georgia. The engineer/geologist
also will sign and seal the report. The report will
include calculations presenting linear groundwater ve-
locities, travel time ro potential receprors, and the
pollution susceptibility rating for the developed site,
all as required by the EPO Guidance in Circular 14.
Three copies of the report will be provided to the
Coun ty.
Ecological Studies
JJ&G's review of the proposed expansion site indicates
that the majority of the expansion is located within up-
land areas. There are several drainage areas on site, how-
,
...
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;:
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ever, and it is likely that there also are some \vetlands
associated with these doinages. Wetlahds and stream
areas arc regulated under Section 404 of the Clean Wa-
ter Act. Recent revisions to the Natiol1\..ide Permit Pro-
gram of Section 404 have lowered the upper threshold
limit for nationwide permits to 0.5 acres of wetland
and 300 linear feet (If) of jurisdictional waters. JJ&G
considers it likely that these thresholds will be exceeded
and that an Individual Permit under Section 404 will be
required if maximum landfill volumes arc to be ob-
tained. JJ&G will make every effort to avoid the re-
quirement for an Individual Permit, and will discuss the
options during development of the conceptual site plan.
Our proposal includes all of the studies that arc neces-
sary to prepare and obtain an Individual Permit from
the ACOL~. If our on-site studies should indicate that
the impacts arc within the thresholds allowable under
the Nationwide Permit Program, thm our effort asso-
ciated with this task would be subst~ntially reduced.
In order to obtain an Individual Permit,JJ&G proposes
to conduct a protected species survey, a survey of wet-
lands :lnd stre:lm jurisdictional areas, obtain ACO E con-
currence on the jurisdictional determination, conduct a
cultural and archeological resources survey, and prepare
and submit an Individual Permit i\pplicuion to the
I\COE. The work to obtain an Individual Permit will
begin with office studies to narrow the scope of the
field survey, continue with field surveys, and conclude
with prepar:ltion 0 f the written documen tation and
preparation of the permit applic:ltion. These steps arc
described in more detail in the follo\\'-'ing p:lragr:lphs.
Ecological Office Studies
Desktop studies of resources to identify potential juris-
dictional wetland and stfe:lm areas and protected spe-
cies hab,itat within the project area will be completed
prior to field studies. These studies \..ill include revlew
ot- topographic maps, :lppropriate literature, and avail-
able aeri:ll photography. A protected species table that
includes species, conservation status, and preferred habi-
tat will be prepared prior to the field studies. The pro-
tected species list will include any federal- or state-listed
species known to occur in the project area.
Protected Species Survey
Information gathered during the office studies will be
used to assist in conducting the field surveys. Survey
methodologies will vary depending on which protected
species are known to occur within the project area.
Potential protected species habitat will be mapped while
in the field.
Wetlands Jurisdictional Studies
)) &G will perform studies to deline:lte and to classify
jurisdictional \veciands and waters of the United States,
as required in the three-parameter methodology out-
lined in the 1987 Federal Manual. This methodology is
required by the ACO I": to identify jurisdictional areas
and to satisfy Section 404 permit requirements. The
following tasks ",ill be performed:
· Identify all wetland boundaries using wetland flag-
ging. The boundaries of each wetland will be drawn
on the field map.
· Identify all jurisdictional waters :lnd take width mea-
surements of :werage high water for every water.
Indicate jurisdictional water locations and extent on
the field map. For purposes of the field verification
visi t \vith the i\CO E, the "head" of each jurisdic-
tional water will be m:lrked with flagging tape.
· TE \..ill survey the location ot all jurisdictional bound-
aries. To assist the survey crew with 'locating the
wetland boundaries, a ))&G representative' will per-
form a one-day site reconn:liss:lnce with the survey
party chief.
· Complete field data forms for each separate juris-
dictional system and upland habit:lts adjacent to each
wetland data point. Vegetation, soils, and hydrology
will be documented on the data forms. After the
field work, formal weciand dat:l sheets will be com-
pleted using wetform software.
· Classify each system following Cowardin et al. and
provide a qualitative description of the system.
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4-3
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Technical Memorandum
A. Technical Memorandum ([tv!) will be prepared fol-
lowing the field studies. Information provided in the
Ti\I will include a discussion of jurisdictional areas, study
results for protected species, anticipated Section 404
permit requirements, and state and county stream buffer
reqUlrements.
ACOE Jurisdictional Determination
Following completion of the delineation effort, a juris-
dictional determination request will be submitted to the
North Area Section f\COE office. The purpose of this
request is to gain the 1\COI:':'s concurrence \"ith jurisdic-
tional boundaries, as idcntified by]]&G. The jurisdic-
tional rcquest will include a field run survey of jurisdic-
tional areas. Because of the nature of this project, it is
likely that the i\COE will conduct a field visit. This
scope includes a one-day field visit \"ith the i\CO E rep-
resentative for this area.
ACOE Individual Permit
,\s stated previously, a review of the proposed cxpan-
sion site indicates that the majority of the development
is located within upland areas; however, several drain-
age systems (waters of the United Statcs) appear to bc
on the site. I t is unknown at this time if jurisdictional
wctlands occur on the property. Because of the rc-
cently reviscd Nationwide Permit program (which sub-
stantially reduced impact thresholds for wctlands and
watcrs), it is assumed that proposed sitc impacts to ju-
risdictional arcas would cxceed thc Nationwidc Pcrmit
program limits (0,5 acrc of wctlands and 300 linear feet
of jurisdiccional waters). Thercforc, this task includes
obtaining an lndi\'idual Permit from the ACOE. In
association with the Individual Permit, a 401 Watcr
Quality Certification would be obtained from EPD.
An Individual Permit application will be prepared for
submittal to the i\CO E. The permit application will
include the standard permit form and a supplemcntary
letter rcport. The rcport will include dctailed informacion
pertaining to project need and purposc, altemacives analy-
sis, proposed impacts, and other rcquired information.
Impacts to jurisdictional areas ""ill require compensa-
tory mitigation. The permit application must include a
conccptual mitigation plan, which will be preparcd by
4-4
]]&G. As a general rule, mitigation is conducted at a 3:1
ratio (mitigated area to impacted area). The extent of
required mitigation will not be kno\vn until proposed
impacts are known. It is likely that proposed mitigation
will be a combination on-site and off-site effort. On-
site mitigation opportunities will be identified following
detailed review of the site layout and coordination with
the County.
Off-site mitigation could be required to supplement the
on-site efforts. If necessary,]] &G will conduct an of-
fice and field review to identify potential off-site mitiga-
tion areas. This scope includcs an office scarch of avail-
able off-site areas and four days of field rcvicw: In
addition to the field revicw, other potential mitigation
avcnues, such as use of a mitigation bank and in-lieu
fees ",ill be reviewed.
i\ memo describing the selected mitigation sitcs will be
prepared for client revie\,,: Next, a conceptual mitiga-
tion plan will be prepared for inclusion in the permit
application.
Once the application is complete and submitted to the
1\CO L~, they will issue a public notice that \vill go to all
adjacent property owners, resource agencies, and the
1\COE's general mailing list for individual Permits. The
public notice period is 30 days. Relevant comments
received by the i\COE must be addressed for the per-
mit process to continue. We \vill prepare these responses
for the County's review prior to submitting to the 1\CO E.
It is likely that a site visit ",ill be rcquested by resourcc
agcncies. Our proposal includes two site visits and three
additional agency meetings.
[f the /\COE receives sufficient comments from the
general public opposing the project, a public meeting
could be required. Because thc ACOE has had only
one public mceting for an Individual Permit in the last
six years, we do not anticipate this will be an issue for
this project.
EPD Stream Buffer Variance
The EPD requires a minimum 25-foot buffer on all
state waters. Impacts within the 25-foot buffer require
obtaining a strcam buffcr variance from EPo. Prior to
submitting a variance application to EPD, coordination
must bc conducted with the local issuing authority.
J ",~ It
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The issuing authority must provide a letter stating that
they are aware of the proposed buffer encroachment
and the authority must approve the erosion and sedi-
ment control plans for the project. Once these two
items have been obtained, a variance application can be
submitted to EPD. Should the proposed encroach-
ment occur along a blue-line drainage, as shown on the
applicable United States Geologic::tl Service topographic
map, a 30-day public review period will be required.
We \vill prepare and coordinate the '.:ariance applica-
tion. In addition, \ve \vill assist in the development of
the erosion and sediment control plans. This assistance
will primarily include review of the type and location
of silt fence to be installed and required notes,
It should be noted that the I~PD currently is proposing
revisions to the buffer variance process. If these revi-
sions are incorporated as proposed, the effort required
to obtain a variance \vill be significantly increased. This
scope assumes that the variance will be obtained through
the existing variance process,
Cultural Resources/Archeological
Investigations
l3ecause a Section 404 Individual Permit is anticipated
tor this project, a formal survey of cultural and archeo~
logical resources \\-ill be required. A Phase I archeologi-
cal survey will be conducted by SAS under subcontract
to JJ&G. The goal of the survey is to locate all archeo-
logical sites that might be on the tract and to evaluate the,
significance of each. The archeological survey will en-
sure that the County is in compliance'\vith federal regu-
lations concerning the identification and protection of
significan t cultural resources.
The survey \\--ill include a review of pertinent background
information (archeological reports, old maps, old aerial
photographs, etc.), fieldwork by four archeologists,
analysis of the artifacts, and preparation of draft and
final reports. During fieldwork, numerous small diam-
eter (30 centimeter) shovel tests will be excavated to
locate archeological sites and define their limits.
Site Acceptability Report
i\ Site Acceptability Report will be compiled by JJ&G
to present the results of the previously described work
to EPo. -10 compile this report, JJ&G will:
· Obtain letter verifying that the site complies with lo-
cal zoning and land use ordinances and the solid waste
management plan, if any, as required by o.C.G.A.
12- 8-24(g).
· Complete a solid waste permit application.
· Prepare a conceptual design of the expanded landfill.
· Assemble these documents and the results of the
geological, geotechnical, hydrogeological, archeologi-
cal, and wetbnds evaluations into a single Site Ac-
ceptability Report.
· Present report to the County.
· Present report to EPD for review and approvaL
Design and Operational Plan
Utilizing the design parameters identitled in the Site Ac-
ceptability Report and the Conceptual Design, JJ&G
will prepare a 0&0 Plan for the site. This plan, at a
minimum, \\--ill include:
· Landfill liner and leachate collection system design,
including alternate leachate collection evaluation and
design; leachate recirculation evaluation and design;
leachate storage design compatible with future treat-
ment necessity; and leachate disposal system design
(from storage) \vith options to haul off site, and dis-
charge directly to a designated trunk line located near
existing disposal section. (Note: An alternative liner
design can not be used at this site because it is lo-
cated in a significan t groundwater recharge area,)
· Erosion control and stormwater management design.
· Erosion, Sedimentation, and Pollution Control Plan
as required under National Pollutant Discharge Elimi-
nation System (NPDES) Permit for Stormwater Dis-
charges Associated with Construction Activity. (Note:
Per our understanding with EPD, this project falls
under the existing facility's NPD ES permit and only
requires preparing or updating a Stormwater Pollu-
tion Prevention Plan for the entire facility.)
...__ ___n'O_O..'___. _ "---.-----_...-.-.. .-.... ~-- ---.-..---. --.-..-.... .~_.._.._---- ..-.--- --...-.-.----.---------
4-5
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· LFG system design and permitting.
· Phasing plans to depict landftll development and
operations to show access, stormwater control, ero-
sion and sediment control, and leachate collection.
· Cross-sections showi.ng base and final grades, fill pro-
gression, berms, roads, and groundw<1ter elevations.
· Details suitable for defining the 0&0 details.
· Final Grading Plan, and Closure and Post-Closure
Plan design.
· Ground\vater, Surface Water, and Methane Moni-
toring Plans.
· Construction Quality i\ssurance Plan preparation in
accordance with the latest EPO guidance.
· Operational Plan providing guidance for waste dis-
posal and addressing operational issues to meet CPO
reqwrements.
· BorrO\v area identification.
· Borrow Area Management Plan (including sediment
control and surface water runoff management).
· Site specific landfill Side-Slopes Stabilization and Veg-
etation Plan, including backup irrigation system D&O
Plan to address water needs for grassing cover dur-
ing extended dry periods.
· Site specific landfill Fire Protection/ Fire Control Plan.
· It is assumed that the 0&0 Plan \vill consist of 42
dra\vings for the area.
Public Participation Assistance
The proposed expansion will be termed a modification
to the facility's existing permit, but all elements of pub-
lic participation for a new permit \vill be required by
EPD. JJ&G \vill provide the following services for this
task:
4-6
· Participate in a Needs Meeting and Site Selection
Public Meeting as required by o.c.G.A. 12-8-26 and
assist \vith preparing and distributing a notice for these
meetings. These meetings can be held jointly for this
project.
· Prepare Public Notice of Submission of Applica-
tion for permit as required by o.C.G.A. 12-8-32(a).
· Participate in a Site Suitability/Facilities Issues Nego-
tiation Process Notice Meeting as required by
o.c.G.i\. 12-8-32 and assist with preparing and dis-
tributing a notice for this meeting.
· Participate in the Final Public Hearing in accordance
with Section 12-8-24(d) of Georgia Solid Waste
Management Rules and assist \vith preparing and dis-
tributing a notice of this hearing.
· JJ&G has assumed that there will not be f:1cility is-
sues negotiation meetings. If meetings arc required,
JJ&G will participaEC, if desired, on an hourly basis.
Construction Plans
Preparation of Construction Drawings,
Contract Documents, and Specifications
· Prepare construction drawings, contract documents,
and specifications for the construction of the first
cell of the Iandftll expansion, as shO\vn on the new
0&0 Plan.
· It is assumed that the initial cell construction \vill con-
sist of approximately 20 acres.
· It is assumed that the construction plan \\lill consist
of 8 drawings for the area.
Obtain Construction Contract
· Assist with prequalification of contractors.
· Attend a pre-bid meeting to be held with contractors.
· Respond to contractors' request for information.
,;: ~
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to . t;."
· Prepare and issue addenda to the construction draw-
ings, contract documents, and specifications, if required.
· Attend bid opening to receive bids from contractors.
· Review bids for accuracy and prepare bid tabulation.
· Make recommendation on contractor for project.
· Prepare conformed contract documems and dis-
tribute,
Project Management
JJ&G will provide regular meetings for County staff
throughout the permitting process to provide updates
on project progress, schedule, budget, and other project
issues requiring County input. A formal meeting shall
be conducted on a monthly basis and at critical path
points to communicate this information.
Finished Products (Deliverables)
JJ&G vvill prov"ide a minimum of three copies plus one
electronic fue copy of:l.ll deliv"erables including:
· Site Acceptability Report.
· D&O Plan (including design calculations).
· Construction Dr:.l\vings, Contract Documents, and
Specifications.
Additional copies may be requested for use in public
meetings at additional cost. All documents will be re-
viewed in accordance with JJ&G's internal peer review
policy prior to submittal to the County. 1\ qualified
JJ&G engineer or geologist licensed to practice in Geor-
gia will seal and certify the reports and dravvings, as ap-
propnate.
4-7