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HomeMy WebLinkAboutPMA CONSULTING ENGINEERS KEMP DRIVE Augusta Richmond GA DOCUMENT NAME: ~OYl r J)(i~ DOCUMENT TYPE: 0- S r u fYUYI-r YEAR: :J-C50 1 )9- BOX NUMBER: ) 54 S '7 J(o FILE NUMBER: NUMBER OF PAGES: ~ STATE OF GEORGIA RICHMOND COUNTY . MAJOR PROTECTS CONSUL T ANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT HAY 1 0 2001 .- !:, '.:,~ ,.- ,- . CONSULT ANT: PM&A Consulting Engineers, Inc. PROJECT: . Kemp Drive (Rae's Creek Basin Pocket), Project No. 50040 DATE EXCECUTED: May 7, 2001 DATE COMPLETED: PM&A Job No. 00052 1 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ ST ATE OF GEORGIA RICHMOND COUNTY MAJOR PROTECTS CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT This Agreement is made and entered into this 7th day of May, 2001 by and between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the "CITY" and PM&A Consulting Engineers, Inc., a Corporation authorized to do business in Georgia, hereinafter called the "CONSULTANT" WHEREAS, the CITY desires to engage a qualified and experience consulting firm to furnish professional services for: Sanitary sewerage system additions for Augusta 2000 CIP Project No. 50040, Kemp Drive (Rae's Creek Basin Pocket) and, WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that: 2 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ ~ GENERAL PROVISIONS CONSULTANT has agreed in its Agreement with CITY to procure the services of licensed design professionals to provide the engineering services required to provide professional engineering and design services for the Project in accordance with the requirements as outlined in and attached as Attachment A- Responsibilities of the Design Engineer on Utilities Projects and other relevant data defining the Project. CONSULTANT COORDINATION The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility companies, and other consultants as directed by the CITY. CITY, CONSULTANT and all relevant parties agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of skill and diligence normally employed by professional engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any services not meeting this standard without additional compensation. AMENDMENTS TO AGREEMENT Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement. Amendments must be fully executed by both the CONSULT ANT and CITY to be valid. REDUCTION IN REQUIRED SERVICES If reductions in the required services are ordered by CITY, the credits shall be the amounts for such services as described in subsequently executed Amendments to this Agreement, and no claim for damages for anticipated profits shall accrue to the CONSULTANT. DATE CHANGES If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULT ANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment. AGREEMENT MODIFICATIONS This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the hands and seals of both parties hereto. TIME OF COMPLETION The time of completion shall be as described in tl1e schedule attached hereto as Attachment D - Schedule. 3 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for all work prior to termination of contract even if the CITY has obligated the funds to other projects. PROJECT PROGRESS CONSULTANT'S services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. LITIGATION Nothing in this Agreement shall be construed as obligating the CONSULT ANT to appear, support, prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of the CITY except in consideration of compensation. All such services required or requested of CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be reimbursed as additional servICes. BINDINGS It is further agreed that the CITY and CONSULT ANT each binds itself and themselves, its or their successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neitller CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in this Agreement Witllout prior written consent of the other party hereto. EXTENT OF THE AGREEMENT This Agreement represents the entire agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations and agreements, either written or oral. 4 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ DEFINITIONS Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings: Agreement Execution - means the date on which CONSULTANT executes and enters into an Agreement with CITY to perform the Work. Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the CONSULTANT under this Agreement. CITY -means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia. CONSULT ANT - means the party or parties contracting directly with the CITY to perform Work pursuant to this Agreement. Contract - means the Agreement Documents specifically identified and incorporated herein by reference. Contract Time - means the period of time stated in this Agreement for the completion of the Work. Program Manager - means CH2M HILL as the representative of the CITY who shall act as Liaison between the CITY and the CONSULTANT for all matters pertaining to this Agreement, including review of CONSULTANT's plans and work. Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. Task Order - means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by CONSULT ANT. Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. Work - means any and all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement. 5 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ CONTRACT DOCUMENTS List of Documents The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including Task Orders shall constitute the Agreement Documents. Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1. Agreement - Including Attachments 2. General Conditions 3. Supplemental Conditions - Including Task Orders 6 OF 26 REVISION DATE: FEBRUARY 5.2001 GENERAL CONDITIONS 1. COMMENCEMENT OF WORK The performance of services as defined in the Prime Agreement between CONSULTANT and the CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt by the CONSULTANT of a written Task Order authorization. The effective date of services shall be defined in each Task Order authorization. 2. PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by CONSULTANT under this Agreement will be the level of care and that is ordinarily used by members of CONSULT ANT'S profession practicing under similar conditions. 3. CHANGES AND EXTRA WORK The CITY may, at any time, request changes in the work to be performed hereunder. All such changes, including any increase or decrease in the amount of the CONSULT ANT's compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement. Changes that involve an increase in the compensation shall be considered major, and require the approval of the CITY. The Program Manager may approve minor changes to tlle scope of services that do not involve an increase compensation schedule. 4. PERSONNEL The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the CITY. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services. All key professional personnel, including subcontractors, engaged in performing services for the CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C - Listing of Key Personnel and incorporate herein by reference. No changes or substitution shall be permitted in the CONSULTANT's Key Personnel without the prior written approval of the CITY or his designee. The CONSULT ANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The CONSULT ANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement. 7 OF 26 REVISION DATE: FEBRUARY 5. 2001 5. ACCURACY OF WORK The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct errors and omissions in its plans and specifications without additional compensation. The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. 6. CONFIDENTIALITY The CONSULT ANT agrees that its conclusions and any reports are for the confidential use and information of the CITY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered thereto. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the CITY. It is further agreed that if any information concerning the PROJECT, should be released by the CONSULT ANT without prior approval from the CITY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. 7. OPEN RECORDS CONSULT ANT acknowledge that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia's Open Records Act (O.c.G.A. S 50-18-70, et seq.). CONSULTANT shall coorporate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 8. JURISDICTION The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULT ANT with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 8 OF 26 REVISION DATE: FEBRUARY 5. 2001 9. TERMINATION OF AGREEMENT FOR CAUSE If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants, agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause for termination. The CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULTANT of such termination, and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared by the CONSULT ANT under this Agreement shall become the property of the CITY, and the CONSULT ANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents, as mutually agreed by the CITY and CONSULT ANT. 10. TERMINATION FOR CONVENIENCE OF THE CITY The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT. The CONSULT ANT shall be paid for any validated services under this Contract up to the time of termination. 11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS CONSULT ANT shall thoroughly research all utility records to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of Services. If the CITY undertakes or awards other conh'acts for additional related work, the CONSULTANT shall fully cooperate with such other CONSULT ANTs and the CITY employees or appointed committee(s), and carefully fit its own work to such additional work as may be directed by tl1e CITY. The CONSULTANT shall not commit or permit any act which will interfere with the performance of work by any other CONSULT ANT or by CITY employees. 12. COVENANT AGAINST CONTINGENT FEES The CONSULT ANT warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by CONSULTANT for the purpose of securing business and that the CONSULTANT has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such conmussion, percentage, brokerage or contingent fee. 13. RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULT ANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the CONSULT ANT, its subcontracts, or agent in the negligent performance or non-performance of work 9 OF 26 REVISION DATE: FEBRUARY 5. 2001 @ under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 14. INSURANCE The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify both the CITY, and Program Manager against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the CONSULT ANT during the term of this Agreement. The CONSULT ANT shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in accordance with the laws of tl1e State of Georgia. The CONSULT ANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen's Compensation Insurance - in accordance with the laws of the State of Georgia. B. Public Liability Insurance - in an amount of not less that One Million ($1,000,000) Dollars for injuries, including those resulting in death to anyone person, and in an amount of not less than One Million ($1,000,000) Dollars on account of anyone occurrence. C. Property Damage Insurance - in an amount of not less than One Million ($1,000,000) Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance - in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance - in an of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. CITY will be named as an additional insured with respect to CONSULTANT's liabilities hereunder in insurance coverage's identified in items (b) and (c). The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name tl1e CITY as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Agreement. 15. PROHIBITED INTERESTS 15.1 Conflict of Interest: The CONSULTANT agrees tl1at it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 10 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ 15.3 Employment of CITY's Personnel: The CONSULTANT shall not employ any person or persons in the employ of the CITY for any work required by the terms of the Agreement, without the written permission of the CITY except as may otherwise be provided for herein. 16. SUBCONTRACfING The CONSULT ANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. The CITY will not approve any subcontractor for work covered by this Agreement that has not been recommended for approval by the Program Manager. All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in this Agreement. 17. ASSIGNABILITY The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. 18. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials. 19. DRUG FREE WORK PLACE CONSULTANT shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, "workplace" is defined as CITY owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/ or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation. CONSULT ANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. 20. ANTI-KICKBACK CLAUSE 11 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ Salaries of architects, drafters, engineer's, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The CONSULT ANT hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 21. AUDITS AND INSPECTORS At any time during normal business hours and as often as the CITY may deem necessary, the CONSULT ANT shall make available to the CITY and/ or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY and/ or representatives of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The CONSULT ANT shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The CONSULT ANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 22. OWNERSHIP, PUBLICATION, REPRODUCfION AND USE All documents and materials prepared as an instrument of service pursuant to this Agreement are the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials prepared under this Agreement without according credit of authorship. The CITY shall hold harmless the CONSULTANT against all claims arising out of such use of documents and materials without the CONSULTANT's knowledge and written consent. 23. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the CONSULT ANT to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above. 24. INDEPENDENT CONTRACTOR The CONSULT ANT shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or any of its agents or employees to be the agent, employee, or representative of the CITY. 12 OF 26 REVISION DATE: FEBRUARY 5. 2001 25. NOTICES All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices shall be addressed as follows: CITY: ADMINISTRATOR AUGUSTA, GEORGIA 530 Greene Street Augusta, GA 30901 CONSULTANT: PM&A Consulting Engineers, Inc. 609 Broad Street Augusta, Georgia 30901 Copy to: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 360 Bay Street Augusta, GA 30901 PROGRAM MANAGER: AUGUSTA PROGRAM MANAGER CH2M HILL, INC. 360 Bay Street Augusta, GA 30901 13 OF 26 REVISION DATE: FEBRUARY 5.2001 ~ IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below: BY: PM&A Consulting Engineers, Inc. ( CONSULT ANT) AUGUST A, G PRINTED NAME: TITLE: MAYOR ATTEST CLERK: DATE: 6ft )00/ DATE: Copy To: DIRECTOR AUGUST A UTILITIES DEPARTMENT 360 Bay Street Augusta, Ga 30901 14 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ CONSULTANT'S RESPONSIBILITIES CONSULTANT, in order to determine the requirements of the Project, shall review the information in Attachment A - Responsibilities of the Design Engineer on Utilities Projects. CONSULT ANT shall review its understanding of the Project requirements with Program Manager and shall advise CITY of additional data or services which are not a part of CONSULTANT's services, if any, necessary for design to begin. PROJECT UNDERSTANDING Upon request from the CONSULTANT, CITY may provide all criteria and full information as to CITY's and CONSULT ANT'S requirements for this part of the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports, surveys, and other materials that may be relied upon in performing CONSULT ANT'S services. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY in association with this Agreement shall be subject to review. The CITY may at any time request progress reports, prints or copies of any work performed under this Agreement. Refusal by the CONSULT ANT to submit progress reports and/ or plans shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies with the CITY's request in the regard. The CITY's review recommendations shall be incorporated into the plans by the CONSULTANT. CONSULT ANT'S INSURANCE CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as specified in General Condition 14 - Insurance. 15 OF 26 REVISION DATE: FEBRUARY 5.2001 CITY'S RESPONSIBILITES CITY-FURNISHED DATA CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULT ANT's services on the PROJECT. CONSULT ANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. RIGHT TO ENTER The CONSULTANT will notify all property owners or'occupants of the intent to enter properties for the purpose of accomplishing work in accordance with the practices of the CITY. The CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of intent to enter private property. Upon request by the CONSULT ANT, the CITY will provide the necessary documents identifying the CONSULTANT as being in the employ CITY for the purpose described in the Agreement. ADVERTISEMENTS, PERMITS, AND ACCESS Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT construction. TIMELY REVIEW CITY will examine CONSULT ANT's studies, reports, sketches, drawings, specifications, proposals, and otl1er documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and render in writing decisions required by CITY in a timely manner. PROMPT NOTICE CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes aware of any development that affects the scope or timing of CONSULTANT's Services, or of any defect in the work of CONSULTANT or construction contractors. CITY'S INSURANCE CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. LITIGATION ASSISTANCE The Scope of Services does not include costs of CONSULT ANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional services. 16 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ ATTACHMENT A - SCOPE OF SERVICES PROJECT DESCRIPTION: The intended goal is to provide sanitary sewerage works for properties currently located within the residential area of Rae's Creek, as defined by the Augusta Utilities Department, and bounded by the following streets: Ingleside Drive to the south, (with potential tie-in at Boy Scout Road to the west), Ashland Drive to the west, Lawrence Place and Bethel Place to the north, and Kemp Drive to the east. Intermediary streets connecting AsWand Drive to Kemp Drive are Bergen Place to the north of Ingleside Drive followed by Keeling Place to the north of Bergen Place. During the December meeting the possibility of additional connections along AsWand Drive north of Lawrence Place and to the east of Boy Scout Road was brought up. PM&A interviewed occupants of two of the three homes in this section and found that the two on the north side of AsWand Drive are currently connected to the city's sanitary sewer system. During the subsequent engineering survey the occupant of the third home will be contacted to determine if they are currently tied-in to the city's system. DESIGN OBJECTIVES: PHASE 1- EngineeringITopographical Survey; and Concept DesignjEval uationjReport 1) The existing sanitary sewers man holes surrounding the defined pocket will be surveyed: located, opened and investigated for existing inverts, and pipe diameters. This information will be compar~d with the city's plans of the existing system. 2) Detailed topography will be obtained of the streets and associated right-of-way for the residential area's streets and select building corners, locations and elevations will be obtained where the structures are significantly lower than the city street elevations. Research will be conducted at the court house to obtain current property and easementjright-of-way information. GPS will be performed by vVilliam Gore Land Surveyor and address 3 or 4 points. 3) A preliminary evaluation will be performed to determine the optimum routing for new piping within the City's streets right-of-way consistent with the standard of care used throughout the City's sewerage system andj or as specified in the Augusta Utilities Design Standards and Specifications. 4) An opinion of probably costs will be made for the estimated construction costs as well as the acquisition of easements and/ or right-of-way as required by the actual routings of the sewer piping. 17 OF 26 REVISION DATE: FEBRUARY 5. 2001 5) A Concept Report will be prepared for the City's use showing the conceptual routing and the opinion of probable costs for construction of the new sewer lines and appurtenances. Five (5) copies of the report shall be provided to the City for revIew. PHASE II - Construction Documents 1) Upon the city's approval of the Concept Report, PM&A shall, with the city's notice to proceed, advance the concept design to final and issue the plans for construction, (see Phase III - Bids). PM&A shall provide five (5) sets of plans and specifications to the City for review of the 90% Review submittal. Review stages, in addition to the 30% Concept Study, shall be a 90% Review followed by the 100% Final Design. PM&A shall prepare and edit specifications for construction utilizing those sections of the Design Standards & Construction Specifications issued by The Augusta Utilities Department that are pertinent to this project. 2) Should easements and/or right-of-way acquisition be required, simultaneously, PM&A, with the approval of the city, shall authorize William Gore, a Georgia Professional Land Surveyor, to proceed with the preparation of the right-of-way and/or easement plats where needed as required in the Final Design. 3) Estimated Design Drawing List (12 Sheets) Cover/Location Plan/Index Sheet Plan & Profiles, (1"=40' H, 1"=101 V) Kemp Drive Ashland Drive Ingleside Drive Bergen Place Keeling Place Lawrence Place & Bethel Place Additional routing to Conselyea Drive Erosion Control Plan/ Notes Civil/Sanitary Details PHASE III - Bids 2 Sheets 2 Sheets 1 Sheet 1 Sheet 1 Sheet 1 Sheet 1 Sheet (If Required) 1) PM&A shall prepare proposal forms and prepare contract documents with the assistance of the City. 2) PM&A shall provide to the City 15 (fifteen) sets of drawings and specifications (i.e. contract documents) on bond stock for their use in issuing to interested contractors. 18 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ 3) PM&A shall attend the bid opening, tabulate, certify and evaluate bids and recommend a contractor, based on the bids received. 4) PM&A shall prepare a notice of award, five (5) sets of contract documents, and notice to proceed for issue by the City. PM&A shall obtain contract signatures from the contractor(s) for the City. PHASE IV - Construction 1) PM&A shall attend the preconstruction conference and other meetings during the construction phase when requested by the City. 2) Review contractors submittals for materials, construction methods, etc. when requested by the City. 3) Provide consultation and assistance to the City's resident inspector when requested by the City. 4) Review and approve contractor's monthly payment requisitions, i.e. upon receipt of the contractor's monthly payment requisition by the City, PM&A and the City's resident inspector will conduct an inspection of the project and check the requisition as to work complete and materials stored at the site. PM&A will check for mathematical correctness and recommend approval for payment by the City to the contractor when satisfied with the specifics presented by the contractor. 5) Prepare contract change orders when requested by the City. 6) Make final inspection of the project with the City's representatives and check and approve the contractor's final payment requisition. 7) Provide the City with a set of Record Drawings - revise the drawings issued for construction to reflect the completed project based on information provided by and defined by the City's resident inspector and the contractor. The resulting Record Drawings will be prepared based on information provided by others; therefore, PM&A shall not be responsible for any errors or omissions which may be incorporated therein as a result. 19 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ ATTACHMENT B - COMPENSATION The CITY shall compensate the CONSULT ANT for services, which have been authorized by the CITY under the terms of this Agreement as follows: Phase I Compensation- PM&A shall be paid the lump sum of $20,500 for the scope of work defined for the engineering survey and concept report; including GPS for the points required as stated in the City's Section 14D, Plan Submittal, Design Standards & Construction Specifications. Phase II Compensation- PM&A shall be paid the additional lump sum of $14,500 for completing the design work for the defined Rae's Creek Pocket sewerage system. Should sanitary sewer need to be routed outside of the defined project area in order to accommodate a low lying residence(s) situated on the east side of Kemp Drive, additional compensation for design and easement plat(s) shall be requested: $1,800 for design and $1,500 for Easement Plat(s) and related surveying for a total addition of $3,300. Maximum total compensation for Phase II estimated at $17,800. Phase III Compensation- PM&A shall be paid the additional lump sum of $4,400 for the services defined for the bids. Phase IV Compensation- PM&A shall be paid the additional lump sum of $4,000 for the work defined herein assuming the construction lasts for a period of four (4) months. EXCLUSIONS: Not included in this proposal are the costs associated for 1) additional sets of drawings other than those described above, and 2) any other items not addressed specifically herein. 20 OF 26 REVISION DATE: FEBRUARY 5.2001 ~ ADDITIONAL SERVICES: Should The City Of Augusta's Utilities Department require additional services such as those list'2d under exclusions, above, PM&A will provide a lump sum proposal per serVIce. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval :;aid invoices. The CITY shall have the right to reject payment of any invoice or part thereof if ::1ot properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rat~s shown in Attachment B to the Contract of those principals and employees engaged directly on the work. Compensation for design services shall be invoices based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overall and profit cost in an amount not-to-exceed the compensation set forth in any authorized Task Order. All invoices submitted by the CONSULTANT shall be detailed to reflect incurred expenses, labor hours and costs by authorized Task. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULT ANT has requested acceleration of the scheduled work in writing. 21 OF 26 REVISION DATE: FEBRUARY 5. 2001 ATTACHMENT C - LISTING OF KEY PERSONNEL CONSUL T ANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: Paul M. Kavsak, r.E. Program Manager Brian R. Barefoot Civil En~;ineer Niki Forbes Civil De~;igner William R Gore, RLS Land Surveyor 22 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ ATTACHMENT D - SCHEDULE FOR PERFORMANCE PM&A will commence work within two weeks upon written receipt of notice to proceed. PM&A estimates the following times for completion of the individual phases: Phase I - Survey/Concept Design Report Phase II - Construction Documents Phase III - Bids Phase IV-Construction 10 weeks 8 weeks 10 weeks 18 weeks Upon completion of Phase I, work on the subsequent phases will not begin until written notice to proceed is received from the City for each of the three remaining phases. 23 OF 26 REVISION DATE: FEBRUARY 5. 2001 CONSULTANT SERVICES As a part of this Agreement the CONSULTANT agrees to furnish the following checked items. Prior to Authorization To Proceed: a:rDetafied Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULTANT'S understanding of the project limits, design objectives and CONSULTANT'S services to be provided. ~Cost Proposal that will include cost of surveying, design, preparation of consh'uction plans and specifications, and other services requested in the CITY's Request for Proposal. ~hedule for submittal of review documents at 30% and 90% completion; and final documents. Prior to :;;ubmitting 30u/(1 review documents: !JYiocate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the ;=ONSULTANT must verify to CITY'S satisfaction. [3" Provide CITY with information on the project site(s), including the following: · Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands · ~;oil type(s) · Boring results when required by CONSULTANT for new facilities or where depth of !.ine and existing site conditions warrant. · "Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified r-r/. Identification of potential problems in meeting design objectives. W:::I Site Plan (If Required) Throughout project: QY'Prepare printed responses to comments received from the CITY following reviews. [k( Provide the necessary plats for easement acquisition and DOT/other permit application. lJr" Prepare Public Works/DOT/Other permit applications for signature by the CITY. [f(Prepare and submit plans to EPD for review and approval when required. !JYPrepare plans and specifications, using Augusta Utilities Design Standards and Specifications jlatest version). Specifications must mirror that provided by the CITY. lE' Prepare construction cost estimates at each review stage, 30%,90%, and with the submittal of Final documents. Provide cost breakdown for any items to be lump sum in the construction contract. 24 OF 2€ REVISION DATE: FEBRUARY 5. 2001 ~ Upon completion of design: Q('Coordinate with the City Purchasing Department to advertise the project. B" Fax bid information to CITY. 13'" Attend bid opening. or Prepare letter of recommendation for award of the contract. ~ Attain contractor's/other signatures on tl1e contract documents and forward to the CITY. C9"Invite attendees to, and conduct, the pre-construction meeting. Gr Provide clarification related to the plans/ specifications throughout design and construction. ~ Provide record drawings at completion of the project electronically, per the Utilities Design }tandczrds and Specifications (latest version). [g' Provide Services During Construction as follows: · Attend project meetings as scheduled by the CITY · Recommend design changes as field conflicts arise (site visits may be required) · Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to CONSULTANT to CITY) · Provide clarification of plans and specifications throughout construction · Revise/ update plans and/ or easement plats as changes occur that require resubmittal to DOT / other agencies. AUGUSTA UTILITIES DEPARTMENT CONSULT ANT: :~I;;Z~ PRINTED NAME: Lee E. Wheatley, P.E 1f. !11of ;J;h- PRINTED !\'AME: tlJ~ IIx 4, tr:--5 BY: TITLE: DIRECfOR DATE: i!lr-f 10) ZlJO( :':: P'~;d'~;f~oo I PROGRA~GER BY:----# PRI~ NAME: 11 H..5./'c.N\ ~~J~ M'7 10: ~/ TITLE: DATE: 25 OF 26 REVISION DATE: FEBRUARY 5. 2001 ~ ADDITIONAL SERVICES: 1. Revis:ions to the plans/ contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revis::ons due to incorrect locations of existing utilities by the CONSULT ANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULT ANT by the CITY. 4. Other not described above, as approved by the CITY. NOTE: It is the responsibility of the CONSULT ANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner whiC:l promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULT ANT to protect the safety, health and welfare of the public in the performance of their professional duties. 26 OF 26 REVISION DATE: FEBRUARY 5. 2001