HomeMy WebLinkAboutPinetucky Skeet & Trap Club
Augusta Richmond GA
DOCUMENT NAMElV\ ('\lL.t-0c'4L'j S~€-e-+ 1- l(O-C~ CJ0 b
DOCUMENT TYPE: a. 0 r-eL yY\.Q...fV4-
YEAR: I g q ~
BOX NUMBER:
FILE NUMBER: ) ~ --; 35
NUMBER OF PAGES: } 0
;~
..'
:--
LARRY E. SCONYERS
Chairman
FREDDIE L. HANDY
Vice-Chairman
BOARD Of COMMiSSiONERS
HENRY H, BRIGHAM
JERRY BRIGHAM
Wm, "WILLIE" H, MAYS, III
LEE NEEL, III
J, B, POWELL
MOSES TODD
,ROOM 605' CITY.COUNTY MUNICIPAL BLOG, (11)
AUGUSTA, GEORGIA 30911
Bus, (706) 821'2488
Fax No, (706) 722-5984
July 5r 1996
LINDA W, BEAZLEY
County Administrator
WALTER S, HORNSBY, III
Ass!' County Administrator
JAMES B, WALL
County Attorney I
Ms. Lena Bonner
Clerk, Augusta-Richmond County
Commission-Council
8th Floor, City-County Bldg.
Augusta, GA 30911
Reply To:
p, 0, BOX 2125
Augusta, GA 30903
Dear Lena:
I am enclosing one fully executed copy of the Agreement
between Augusta-Richmond County and Pinetucky Skeet & Trap Club,
Inc., which agreement was approved by the Commission-Council on May
7, 1996. Please place this in the permanent records ,of Augusta-
Richmond County.
, Thanking you, I am
Yours very truly,
~uhVL
James B. Wall
JBWjsjp
Enclosure
cc: Mr. A. B. "Butch" McKi~ Cw/.enclosure)
, "
~
r.'
Augusta-Richmond County, Georgia
CPB# 57-6896-096
CAPIT AL PROJECT BUDGET
PINETUCKEY SKEET & TRAP CLUB IMPROVEMENTS
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the
following capital project budget is hereby adopted:
Section 1, The project authorized is for the design and construction of Olympic team training
facilities located at Pinetuckey Skeet and Track Club, Incorporated, Allocated Special 1 % Sales Tax,
Phase III for this project in fiscal year 1996 are $150,000,
Section 2, The following revenues are anticipated to be available to the Commission-Council to
complete the project:
Special 1 % Sales Tax, Phase III
$150,000
Adopted this 7th day of May, 1996.
Approved:
Original - Commission-Council Office
Copy - Finance Department
Copy - Suburban Purchasing Department
BOARD OF COMMISSIONERS
-
.. ..,
~
ROOM 207 - FINANCE DEPARTMENT
ROOM 105 - ACCOUNTING DEPARTMENT
ROOM 215 - COLLECTION DEPARTMENT
CITY-COUNTY MUNICIPAL SLOG, (11)
AUGUSTA, GEORGIA 30911
April 16, 1996
Mrs, Linda W. Beazley
Administrator
Augusta-Richmond County Consolidated Government
Room 605
530 Greene Street
Augusta, Georgia 30911
Dear Linda,
A, B, McKIE, JR,
Comptroller
(706) 821-2429
FINANCE DEPARTMENT
ACCOUNTING DEPARTMENT
COLLECTION DEPARTMENT
821,2429
B21-2334
821-2580
APPROVED
MAY 7 1996 ,!
(AUGUSTA.RICHMOND COU '/
' , NTY COMMISSION)
~,
Please place the following items' on the Finance Committee Meeting scheduled for April
22, 1996,
1). Approve Capital Project Budget for Pinetucky Skeet anq Trap Club, Inc..
Your cooperation ip. this matter: is greatly appreciated.
Sincerely,
b~i~-I
A.B. McKie; Jr.
Interim Comptroller
ABM/kt
Attachments
;-
PINETUCKY SKEET & TRAP CLUB. INC.
J I. .
CONSTRUCTION 'WORK PROGRAM
The projects that were approved, by the referendum on September
19. 1995 to be funded by Phase III of the Special 1$ Sales Tax
Program are as follows:
I. Air ~un ran~e and club house repairs. A portion of the funds
outlined in the attached project budget for this particular
portion of our funding request will be used for construction
of an indoor air gun range and the equipping of the same. In
conjunction with that because the air gun range will be
attached to the existing club house there will be necessary
club house repairs and equipment upgrades to include re-siding
the club house and replacing or upgrading existing club house
equ i pmen t .
II.
Pistol ran~e li~htin~ and IPSIC modifications. The
these funds will be for construction and equipment
range lighting and modifications for IPSIC matches.
use of
oft he
III. Skeet and trap machine acquisitions. These funds will be for
acquisition of new skeet and trap machines and installation of
the same.
1
"
.
"
", :1 'I' .~ I" H ';-
..
PINETUCKY SKEET & TRAP CLUB, INC.
PROJECT ,BUDGET ,
1996 LOCAL OPTION 1% SALES tAx FUNDS
I.
Air gun range and club house
Use of Funds:
Range constructiori
Range equipment
Club house repairs
Club house equipment
Contingency
Total
repair and enlargement
$77,000
8,000
30,000
5.000
12.000
$132,000
II.
Pistol range lighting aJd ~
Use of Funds:
Construction and Equipment
Contingency
Total
modifications
10,000
1.000
$11,000
II. Skeet & Trap machines
Acquisitions
Ins tall a t ion
Contingency
Total
23,000
2,000
3.000
$28,000
Funding Schedule:
We request a lump sum funding by March I, 1996 so we can let
contracts by March 6, 1996. Due to the start of Olympic training
in the early Spring of 1996 we will need to be completed by April
30, 1996 at the very latest.
3
(..:, ;,-
STATE OF GEORGIA
)
)
)
AGREEMENT
COUNTY OF RICHMOND
THIS AGREEMENT made and entered into this ~~day of_ ~~ ,1996,
between Richmond County, Georgia, acting by and through the Augusta-Richmond
County Commission Council, a political subdivision of the State of Georgia (hereinafter
referred to Augusta-Richmond County), and Pinetucky Skeet & Trap Club" Inc"
(hereinafter referred to as the "Organization");
WITNESSETH
WHEREAS, a Special County 1 % Sales and Use Tax was approved by the
qualified voters of Richmond County in a referendum held on September 19, 1995,
effective Januarj 1, 1996; and
WHEREAS, the Board of Commissioners of Richmond County approved a
Resolution providing that the proceeds of the tax would be used to include, inter alia,
"capital outlay projects consisting of recreational, cultural, and historical facilities"; and
WHEREAS, prior to consolidation, Richmond County, Georgia and the City Council
, of Augusta, entered into a "Special County Sales and Use Tax Agreement" dated August
15, 1995, which identified certain historical and cultural improvements to be funded by
said Tax; and
WHEREAS, the Augusta-Richm'ond 'County Commission-Council desires to
contract with the above named Organization to construct the capital outlay project
identified as the Pinetucky Skeet & Trap Club Project (hereinafter referred to as "Project"),
which was a part of the Capital Improvement Plan approved by the Board of
. .' r'
.'
Commissioners of Richmond County and/or the historical and cultural improvements
referenced in the above described "Special County Sales and Use Tax Agreement";
NOW THEREFORE, for and in consideration of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. The County a~rees to appropriate the following sums to the Organization
for the purpose of constructing the Project, to wit:
$150,000,00 for the calendar year 1996.
2, The Organization agrees to use such funds as may be paid to it pursuant
to this Agreement solely and exclusively for the construction of the above described
Project, which Project, including the Project Budget, is more specifically described on
Exhibit "A" attached hereto and incorporated herein,
3. The Organization warrants and represents that the estimated cost of the
Project as set forth in Exhibit "A" is accurate in the best judgement of the Organization.
The Organization shall not use any portion of distributions received from the County for
any expense other than for capital costs associated with construction of the Project. The
Organization shall keep any funds,received from the County in a separate account from
other funds of the Organization and shall not commingle the County distributions with
other funds of the Organization prior to their expenditure, The Organization shall
maintain a record of each and every expense for which the, proceeds of the Tax are
used, The organization shall submit to the County monthly accounting for all funds
received from the County, the amounts expended on the Project during the term of this
contract, including any amount expended on such Project in the then current year, and
4 . F'"
,.
the estimated percentage of completion of said Project.
4, The County, including any auditors employed by Richmond County, shall
have the right to verify and test the expenditures of the Organization for the Project
sufficient to determine that the monies are being spent for the Project, and in accordance
with Georgia Law Sales Tax monies. Official representatives of the County may, at
reasonable times and upon reasonable notice to the Organization, inspect the official
records of the Organization relating to this Project. The County shall also have the right
to inspect the Project at any reasonable time for any purpose related to the performance
of any contract awarded', or to b,e bid upon, or to be awarded, by the organization for
this Project.
5, The County's financial obligation to the Organization or to fund the
construction of said Project shall not exceed the amount set forth in this Agreement.
6, Each of the parties hereto warrants and represents to the other that it will
comply with all the requirements of the laws of the State of Georgia, the provisions of this
Agreement, and will take such other actions as may be necessary to insure that the
validity of the collection and expenditure of the Special County 1 % Sales Use Tax shall
be maintained throughout the period of this Agreement and the period the tax is to be
imposed.
7. The Organization has complied with the purchasing policies of Augusta-
Richmond County regarding, advertising by submitting three (3) bids for the
improvements which are subject matter of this Agreement. Payments for work performed
shall be made by the County ~itherddirectly to the contractor employed by the
Organization, or to the Organization and contractor jointly, after having received
.... . ,.'
"
certification from the Organization and approval of the pay request up to the maximum
amount funded to the Organization by the County, If the total project cost exceeds the
amount funded by the County the Organization shall provide proof of the other funding
sources or eliminate portions of the project so that the total cost does not exceed
$150,000,00, All other payments to the Organization shall be made only upon
presentation of verified invoices,
8, The Organization will maintain the following insurance during the
performance of the Contract:
A, Comprehensive General Liability Insurance in force at all times, and in the
combined single limits of $1,000.000. The coverage is intended to apply as primary and
is not affected by any insurance which the certificate holder may carry in its own name,
The Organization shall maintain Worker's Compensation and Employer's Liability
Insurance for the benefit of its workers, The Contractor is to provide to the Organization
a certificate of Worker's Compensation Insurance and similar certificates on all sub-
contractors,
8, The Organization will provide the Augusta-Richmond County Commission-
Council with certificates of insurance evidencing the above coverage and showing the
Augusta-Richmond County Commission-Council as "additional insured",
9, This Agreement constitutes the entire agreement between the parties as to
the matters described herein and may not be amended except by an instrument in
writing signed by the duly authorized officers of each of the parties hereto,
_ , t,' -~
<It.~ .'...
IN WITNESS WHEREOF, the County and Organization have caused these
presents to be executed by their respective duly authorized officials, the day and year
first above written,
~u#thWV
erk
ORGANIZATION:
By:
As Its:
Attest:
As Its: ,
~