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HomeMy WebLinkAboutPinetucky Skeet & Trap Club Augusta Richmond GA DOCUMENT NAMElV\ ('\lL.t-0c'4L'j S~€-e-+ 1- l(O-C~ CJ0 b DOCUMENT TYPE: a. 0 r-eL yY\.Q...fV4- YEAR: I g q ~ BOX NUMBER: FILE NUMBER: ) ~ --; 35 NUMBER OF PAGES: } 0 ;~ ..' :-- LARRY E. SCONYERS Chairman FREDDIE L. HANDY Vice-Chairman BOARD Of COMMiSSiONERS HENRY H, BRIGHAM JERRY BRIGHAM Wm, "WILLIE" H, MAYS, III LEE NEEL, III J, B, POWELL MOSES TODD ,ROOM 605' CITY.COUNTY MUNICIPAL BLOG, (11) AUGUSTA, GEORGIA 30911 Bus, (706) 821'2488 Fax No, (706) 722-5984 July 5r 1996 LINDA W, BEAZLEY County Administrator WALTER S, HORNSBY, III Ass!' County Administrator JAMES B, WALL County Attorney I Ms. Lena Bonner Clerk, Augusta-Richmond County Commission-Council 8th Floor, City-County Bldg. Augusta, GA 30911 Reply To: p, 0, BOX 2125 Augusta, GA 30903 Dear Lena: I am enclosing one fully executed copy of the Agreement between Augusta-Richmond County and Pinetucky Skeet & Trap Club, Inc., which agreement was approved by the Commission-Council on May 7, 1996. Please place this in the permanent records ,of Augusta- Richmond County. , Thanking you, I am Yours very truly, ~uhVL James B. Wall JBWjsjp Enclosure cc: Mr. A. B. "Butch" McKi~ Cw/.enclosure) , " ~ r.' Augusta-Richmond County, Georgia CPB# 57-6896-096 CAPIT AL PROJECT BUDGET PINETUCKEY SKEET & TRAP CLUB IMPROVEMENTS BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following capital project budget is hereby adopted: Section 1, The project authorized is for the design and construction of Olympic team training facilities located at Pinetuckey Skeet and Track Club, Incorporated, Allocated Special 1 % Sales Tax, Phase III for this project in fiscal year 1996 are $150,000, Section 2, The following revenues are anticipated to be available to the Commission-Council to complete the project: Special 1 % Sales Tax, Phase III $150,000 Adopted this 7th day of May, 1996. Approved: Original - Commission-Council Office Copy - Finance Department Copy - Suburban Purchasing Department BOARD OF COMMISSIONERS - .. .., ~ ROOM 207 - FINANCE DEPARTMENT ROOM 105 - ACCOUNTING DEPARTMENT ROOM 215 - COLLECTION DEPARTMENT CITY-COUNTY MUNICIPAL SLOG, (11) AUGUSTA, GEORGIA 30911 April 16, 1996 Mrs, Linda W. Beazley Administrator Augusta-Richmond County Consolidated Government Room 605 530 Greene Street Augusta, Georgia 30911 Dear Linda, A, B, McKIE, JR, Comptroller (706) 821-2429 FINANCE DEPARTMENT ACCOUNTING DEPARTMENT COLLECTION DEPARTMENT 821,2429 B21-2334 821-2580 APPROVED MAY 7 1996 ,! (AUGUSTA.RICHMOND COU '/ ' , NTY COMMISSION) ~, Please place the following items' on the Finance Committee Meeting scheduled for April 22, 1996, 1). Approve Capital Project Budget for Pinetucky Skeet anq Trap Club, Inc.. Your cooperation ip. this matter: is greatly appreciated. Sincerely, b~i~-I A.B. McKie; Jr. Interim Comptroller ABM/kt Attachments ;- PINETUCKY SKEET & TRAP CLUB. INC. J I. . CONSTRUCTION 'WORK PROGRAM The projects that were approved, by the referendum on September 19. 1995 to be funded by Phase III of the Special 1$ Sales Tax Program are as follows: I. Air ~un ran~e and club house repairs. A portion of the funds outlined in the attached project budget for this particular portion of our funding request will be used for construction of an indoor air gun range and the equipping of the same. In conjunction with that because the air gun range will be attached to the existing club house there will be necessary club house repairs and equipment upgrades to include re-siding the club house and replacing or upgrading existing club house equ i pmen t . II. Pistol ran~e li~htin~ and IPSIC modifications. The these funds will be for construction and equipment range lighting and modifications for IPSIC matches. use of oft he III. Skeet and trap machine acquisitions. These funds will be for acquisition of new skeet and trap machines and installation of the same. 1 " . " ", :1 'I' .~ I" H ';- .. PINETUCKY SKEET & TRAP CLUB, INC. PROJECT ,BUDGET , 1996 LOCAL OPTION 1% SALES tAx FUNDS I. Air gun range and club house Use of Funds: Range constructiori Range equipment Club house repairs Club house equipment Contingency Total repair and enlargement $77,000 8,000 30,000 5.000 12.000 $132,000 II. Pistol range lighting aJd ~ Use of Funds: Construction and Equipment Contingency Total modifications 10,000 1.000 $11,000 II. Skeet & Trap machines Acquisitions Ins tall a t ion Contingency Total 23,000 2,000 3.000 $28,000 Funding Schedule: We request a lump sum funding by March I, 1996 so we can let contracts by March 6, 1996. Due to the start of Olympic training in the early Spring of 1996 we will need to be completed by April 30, 1996 at the very latest. 3 (..:, ;,- STATE OF GEORGIA ) ) ) AGREEMENT COUNTY OF RICHMOND THIS AGREEMENT made and entered into this ~~day of_ ~~ ,1996, between Richmond County, Georgia, acting by and through the Augusta-Richmond County Commission Council, a political subdivision of the State of Georgia (hereinafter referred to Augusta-Richmond County), and Pinetucky Skeet & Trap Club" Inc" (hereinafter referred to as the "Organization"); WITNESSETH WHEREAS, a Special County 1 % Sales and Use Tax was approved by the qualified voters of Richmond County in a referendum held on September 19, 1995, effective Januarj 1, 1996; and WHEREAS, the Board of Commissioners of Richmond County approved a Resolution providing that the proceeds of the tax would be used to include, inter alia, "capital outlay projects consisting of recreational, cultural, and historical facilities"; and WHEREAS, prior to consolidation, Richmond County, Georgia and the City Council , of Augusta, entered into a "Special County Sales and Use Tax Agreement" dated August 15, 1995, which identified certain historical and cultural improvements to be funded by said Tax; and WHEREAS, the Augusta-Richm'ond 'County Commission-Council desires to contract with the above named Organization to construct the capital outlay project identified as the Pinetucky Skeet & Trap Club Project (hereinafter referred to as "Project"), which was a part of the Capital Improvement Plan approved by the Board of . .' r' .' Commissioners of Richmond County and/or the historical and cultural improvements referenced in the above described "Special County Sales and Use Tax Agreement"; NOW THEREFORE, for and in consideration of the mutual covenants and agreement between the parties, it is agreed as follows: 1. The County a~rees to appropriate the following sums to the Organization for the purpose of constructing the Project, to wit: $150,000,00 for the calendar year 1996. 2, The Organization agrees to use such funds as may be paid to it pursuant to this Agreement solely and exclusively for the construction of the above described Project, which Project, including the Project Budget, is more specifically described on Exhibit "A" attached hereto and incorporated herein, 3. The Organization warrants and represents that the estimated cost of the Project as set forth in Exhibit "A" is accurate in the best judgement of the Organization. The Organization shall not use any portion of distributions received from the County for any expense other than for capital costs associated with construction of the Project. The Organization shall keep any funds,received from the County in a separate account from other funds of the Organization and shall not commingle the County distributions with other funds of the Organization prior to their expenditure, The Organization shall maintain a record of each and every expense for which the, proceeds of the Tax are used, The organization shall submit to the County monthly accounting for all funds received from the County, the amounts expended on the Project during the term of this contract, including any amount expended on such Project in the then current year, and 4 . F'" ,. the estimated percentage of completion of said Project. 4, The County, including any auditors employed by Richmond County, shall have the right to verify and test the expenditures of the Organization for the Project sufficient to determine that the monies are being spent for the Project, and in accordance with Georgia Law Sales Tax monies. Official representatives of the County may, at reasonable times and upon reasonable notice to the Organization, inspect the official records of the Organization relating to this Project. The County shall also have the right to inspect the Project at any reasonable time for any purpose related to the performance of any contract awarded', or to b,e bid upon, or to be awarded, by the organization for this Project. 5, The County's financial obligation to the Organization or to fund the construction of said Project shall not exceed the amount set forth in this Agreement. 6, Each of the parties hereto warrants and represents to the other that it will comply with all the requirements of the laws of the State of Georgia, the provisions of this Agreement, and will take such other actions as may be necessary to insure that the validity of the collection and expenditure of the Special County 1 % Sales Use Tax shall be maintained throughout the period of this Agreement and the period the tax is to be imposed. 7. The Organization has complied with the purchasing policies of Augusta- Richmond County regarding, advertising by submitting three (3) bids for the improvements which are subject matter of this Agreement. Payments for work performed shall be made by the County ~itherddirectly to the contractor employed by the Organization, or to the Organization and contractor jointly, after having received .... . ,.' " certification from the Organization and approval of the pay request up to the maximum amount funded to the Organization by the County, If the total project cost exceeds the amount funded by the County the Organization shall provide proof of the other funding sources or eliminate portions of the project so that the total cost does not exceed $150,000,00, All other payments to the Organization shall be made only upon presentation of verified invoices, 8, The Organization will maintain the following insurance during the performance of the Contract: A, Comprehensive General Liability Insurance in force at all times, and in the combined single limits of $1,000.000. The coverage is intended to apply as primary and is not affected by any insurance which the certificate holder may carry in its own name, The Organization shall maintain Worker's Compensation and Employer's Liability Insurance for the benefit of its workers, The Contractor is to provide to the Organization a certificate of Worker's Compensation Insurance and similar certificates on all sub- contractors, 8, The Organization will provide the Augusta-Richmond County Commission- Council with certificates of insurance evidencing the above coverage and showing the Augusta-Richmond County Commission-Council as "additional insured", 9, This Agreement constitutes the entire agreement between the parties as to the matters described herein and may not be amended except by an instrument in writing signed by the duly authorized officers of each of the parties hereto, _ , t,' -~ <It.~ .'... IN WITNESS WHEREOF, the County and Organization have caused these presents to be executed by their respective duly authorized officials, the day and year first above written, ~u#thWV erk ORGANIZATION: By: As Its: Attest: As Its: , ~