HomeMy WebLinkAboutPhase III Renovations To New Hope Community Center
Augusta Richmond GA
DOCUMENT NAME: ~\(~-ef{\-\-
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FILE NUMBER: \ 5'~~L-
NUMBER OF PAGES:
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Phase IV
May 14, 2001
STATE OF GEORGIA
RICHMOND COUNTY
AGREEMENT
THIS AGREEMENT made and entered this ;...g!!-day of ~,
2001, between Augusta, Georgia, acting by and through the Augusta-
I
Richmond County Commission, a political subdivision of the State of
Georgia (hereinafter referred to as the "County"), and NEW HOPE
COMMUNITY CENTER (hereinafter referred to as the' "Organization");
WIT NE SSE T H:
WHEREAS, a Special County 1% Sales and Use Tax was
approved by the qualified voters of Richmond Cou~ty in a referendum
held on September 19, 2000, effective January 1, 2001; and
WHEREAS, the Augusta-Richmond County Commission approved
a Resolution providing that the proceeds of the tax would be used
to include, inter alia, "capital outlay projects consisting of
recreational, cultural, and historical facilities"; and
WHEREAS, the Augusta-Richmond County Commission desires
to contract with the above named Organization to construct the
capital outlay project identified herei.n as the New Hope Community
Center proj ect (hereinafter referred. to as "proj ect"), which was a
1
Phase IV
May 14, 2001
part of the Capital Improvement Plan approved by the Augusta-
Richmond County;
NOW, THEREFORE, for and in consideration of the mutual
covenants and agreement between the parties, it is agreed as
follows:
1. The County agrees to appropriate the following sums
to the Organization for the purpose of constructing the Project,
to-wit:
$100,000.00 for the calendar year 2001.
2. The Organization agrees to use such funds as may be
paid to it pursuant to this Agreement solely and exclusively for
the construction of the above described Project, which Project,
including the Project Budget, is more specifically described on
Exhibit A attached hereto and incorporated herein.
3. The Organization warrants and represents that the
estimated maximum cost of the Project as set forth in "Exhibit A"
is accurate in the best judgment of the Organization. The
Organization shall not use any portion of distributions received
from the County for any expense other than for capital costs
associated with construction of the proj ect.
No costs of the
Organization for personnel or indirect cost of the Organization
2
Phase IV
May 14, 2001
shall be charged against these funds. The Organization shall keep
any funds received from the County in a separate account from other
funds of the Organization and shall not comingle the County
distributions with other funds of the Organization prior to their
expenditure. The Organization shall maintain a record of each and
every expense for which the proceeds of the Tax are used. The
Organization shall submit to the County monthly accounting for all
funds received from the County, the amounts expended on the Project
during the term of this contract, including any amount expended on
such Project in the then current year, and the estimated percentage
of completion of said Project.
4. The County, including any auditors employed by
Richmond County, shall have the right to verify and test the
expendi tures of the Organi zation for the proj ect sufficient to
determine that the monies are being spent for the Project, and in
accordance with Georgia law regarding expenditures of Special
Purpose Local Option Sales Tax monies. Official representatives of
the County may, at reasonable times and upon reasonable notice to
the Organization, inspect the official records of the Organization
relating to this Project. The County shall also have the right to
inspect the Project at any reasonable time for any purpose related
to the performance of any contract awarded, or to be bid upon, or
3
Phase IV
May 14, 2001
to be awarded, by the Organization for this Project.
5 .
The
County's
financial
obligation
to
the
Organization or to fund the construction of said Project shall not
exceed the amount set forth in this Agreement.
6. Each of the parties hereto warrants and represents
to the other than it will comply with all the requirements of the
laws of the State of Georgia, the provisions of this Agreement, and
will take such other actions as may be necessary to insure that the
validity of the collection and expenditure of the Special County 1%
Sales Use Tax shall be maintained throughout the period of this
Agreement and the period that the tax is to be imposed.
7. The Organization shall comply with the purchasing
policies of Augusta-Richmond County regarding advertising for bids,
securing bid, payment, and performance bonds, and contracting.
Payments to the contractor employed by the Organization shall be
made directly by the County, after having received certification
from the Organization and a~proval -of the pay request up to the
maximum amount funded to the Organization by the County.
If the
total project ~ost exceeds the amount funded by the County the
Organization shall provide proof of other funding sources. All
other payments to the Or~anization shall be made only upon
presentation of verified invoices.
4
Phase IV
May 14, 2001
8 .
The Organization will maintain the
following
insurance during the performance of the Contract:
A. Comprehensive General Liability Insurance in force
at all times,
including Products/Completed Operations,
and
Automobile Liability Insurance in the combined single limits of
$1,000,000.
The coverage is intended to apply as primary and is
not affected by any insurance which the certificate holder may
carry in its own name.
The Organization shall maintain Worker's
Compensation and Employer's Liability Insurance for the benefit of
its workers.
The above requirements shall also extend to the
Organization's contractors and sub-contractors engaged in the
Project.
B. Prior to the commencement of work, the Organization
will provide the Augusta-Richmond County Commission with a
certificate of insurance evidencing the above coverage and as well
as showing the Augusta-Richmond County Commission as "additional
insured".
9. All contracts between the Organization and the
contractor to construct the Proj ect shall be submitted to the
County for approval, and, shall contain a provision that the
contract shall not be valid and binding upon the Organization until
approved by the Augusta-Richmond County Commission.
5
Phase IV
May 14, 2001
10. This Agreement constitutes the entire agreement
between the parties as to the matters described herein and may not
be amended except by an instrument in writing signed by the duly
authorized office~s of each of the parties hereto.
11. Organization acknowledges that all records relating
to this Agreement and the services to be provided under the
agreement may be a public record subject to Georgia's Open Records
Act (O.C.G.A. ~ 50-18-70, et seq.). Organization shall cooperate
fully in responding to such request and making all records, not
exempt, available for inspection and copying as provided by law.
12. All claims, disputes and other matters in question
between the County and the Organization arising out of or relating
to the Agreement, or the breach thereof, shall be decided in the
Superior Court of Richmond County, Georgia. The Organization, by
executing this Agreement, specifically consents to venue in
Richmond County and waives any right to contest the venue in the
Superior Court of Richmond County, Georgia.
IN WITNESS WHEREOF, the County and Organization have
caused these presents to be executed by their respective duly
6
Phase IV
May 14, 2001
authorized officials, the day and year first above written.
AUGUST~- IC 0 COUNTY
COMMISSl
By: I
c~r
ORGANIZATION:
NEW HOPE COMMUNITY CENTER
By:~:11~
ATTEST:
As
/'
7
, "
HOUSING AND NEIGHBORHOOD DEVELOPMENT
KEVEN J. MACK, DIRECTOR
ONE, lOT" STREET - SUITE 430
AUGUSTA, GEORGIA 30901
(706) 821-1797 - FAX (706) 821-1784
TDD (706) 821-1783
June 6, 2001
New Hope Community Center
Attention: Reverend Larry Fryer
1336 Conklin Avenue
Augusta, Georgia 30901
Subject: Phase III Renovations to New Hope Community Center
Dear Reverend Fryer:
According to Mr. Jim Wall, Augusta-Richmond County Attorney, your Special Local
Option Sales Tax (SPLOST) Grant can be added to the Community Development Block
Grant (CDBG) funding being used to complete the renovation work currently underway
at New Hope Community Center. This will allow us to complete the work that was
omitted under Phase II because of funding constraints. Mr. Wall has advised us that
you must complete and return your SPLOST agreement to him, together with a
description of the scope of work to be completed and a cost estimatefor the additional
renovations.
Attached you will find a copy of the proposal from the project Architect, Griffith-Graham,
Incorporated, for additional architectural and engineering services to complete the
project. The scope of work and estimated costs for this phase of the project are as
follows:
1. Architectural and Engineering services: $5,000;
2. Repair and renovation of the outbuilding on Anderson Avenue to serve as a day
care center: $40,000;
3. Renovations to the existing kitchen to meet Health Department and Building Codes
in order to be permitted as a commercial kitchen: $25,000.
Please be advised that these amounts are tentative estimates only. Actual construction
costs will be negotiated with the contractor prior to the start of any work and may be
more or less than the amounts shown.
, ,
HOUSING AND NEIGHBORHOOD DEVELOPMENT
KEVEN J. MACK, DIRECTOR
ONE, lOT" STREET. -' SUITE 430
AUGUSTA, GEORGIA 3090 I
(706) 821-1797 - FAX (706) 821-1784
TDD (706) 821-1783
:>
June 6, 2001
New Hope Community Center
Attention: Reverend Larry Fryer
1336 Conklin Avenue
Augusta, Georgia 30901
Subject: Phase III Renovations to New Hope Community Center
Dear Reverend Fryer:
According to Mr. Jim Wall, Augusta-Richmond County Attorney, your Special Local
Option Sales Tax (SPLOST) Grant can be added to the Community Development Block
Grant (CDBG) funding being used to complete the rEmovation work currently underway
at New Hope Community Center. This will allow us to complete the work that was
omitted under Phase II because of funding constraints. Mr. Wall has advised us that
you must complete and return your SPLOST agreement to him, together with a
description of the scope of work to be completed and a cost estimate for the additional
renovations.
Attached you will find a copy of the proposal from the project Architect, Griffith-Graham,
Incorporated, for additional architectural and engineering services to complete the
project. The scope of work and estimated costs for this phase of the project are as
follows:
1. Architectural and Engineering services: $5,000;
2. Repair and renovation of the outbuilding on Anderson Avenue to serve as a day
care center: $40,000;
3. Renovations to the existing kitchen to meet Health Department and Building Codes
in order to be permitted as a commercial kitchen: $25,000.
Please be advised that these amounts are tentative estimates only. Actual construction
costs will be negotiated with the contractor prior to the start of any work and may be
more or less than the amounts shown.
.. '. .ifUN-05-1900 05: t.5 FROf1
TO
8211784
P.01
GRlFFITH-GRAHAlVr, INC.
ARCHITECTS
3662 WHEELER ROA])
AUGUSTA, GA 30909
PH. (706)650-7477
FAX (706)869-0203
May31,2001.
Housing & Neighborhood Development Dept.
John F, Kemp
One Tenth Street
Suite 430
Augusta, GA 30901
RE: New Hope Community ~enter - Day Care Building &: Kitchen Redesign
Dear Mr, Kemp,
Griffith-Graham will provide the following services for subject project.
1. Measure the existing structures.
2. Prepare drawings for the existing rear building conversion to a Day Care Center.
3. Prepare drawings to revise existing kitchet:l to code.
All services rendered are for the sum of $5,000 dollars to be paid in full upon delivery of plans.
Sincerely,
tf~ /~ ~~
~/g( /0 I
H. Lawson Graham, P.E., R.L.S.
--r; eLk 0 t=- (!dJt& (P /;;J. q /0 I
..,
i'" 1
AGENDA ITEM:
If
EDITION:
I
DATE:
June 28, 2001.
TO:
The Honorable Bob Young, Mayor
Members of the Commission
Steve Shepard, Chairman, Finance Committee
THROUGH: George R. Kolb, Administrator
FROM: James B. Wall
SUBJECT: Phase IV SPLOST Agreement with New Hope Community Center
CAPTION: Motion to approve SPLOST Agreement with the New Hope Community
Center in the amount of $100,000.00.
BACKGROUND: Included under Phase IV of the Special Purpose Local Option Sales
Tax was funding for the New Hope Community Center. The County has agreed to
appropriate $100,000.00 for the calendar year 2001 for this Project. These monies will be
used to assist in projects being partially funded by Community Development Block Grant
funding.
ANAL YSIS: Approval of the Agreement is necessary to authorize expenditures of
SPLOST monies for this Project.
FINANCIAL IMPACT:
$100,000.00 for the calendar year 2001.
ALTERNATIVES:
RECOMMENDATION: Approve Agreement.
REQUESTED AGENDA DATE,: July 9, 2001.
DEPARTMENT
DIRECTOR:
ADMINISTRATOR: ?7...4:',,! drJ/I'
FUNDS ARE AVAILABLE IN THE
FOLLOWING ACCOUNTS:
. ~4Dby~\D-GuUn(")
';;<D\ ~ ':J 06 Cc(!) .- (C~ \ U ll"\
FmANCE~; ~
, <
Phase IV
May 14, 2001
STATE OF GEORGIA
RICHMOND COUNTY
AGREEMENT
THIS AGREEMENT made and entered this
day of
2001, between Augusta, Georgia, acting by and through the Augusta-
Richmond County Commission, a political subdivision of the State of
Georgia (hereinafter referred to as the "County"), and NEW HOPE
COMMUNITY CENTER (hereinafter referred to as the "Organization");
WIT N E SSE T H:
WHEREAS, a Special County 1% Sales and Use Tax was
approved by the qualified voters of Richmond County in a referendum
held on September 19, 2000, effective January 1, 2001; and
WHEREAS, the Augusta-Richmond County Commission approved
a Resolution providing that the proceeds of the tax would be used
to include, inter alia, "capital outlay projects consisting of
recreational, cultural, and historical facilities"; and
WHEREAS, the Augusta-Richmond County Commission desires
to contract with the above named Organization to construct the
capital outlay project identified herein as the New Hope Community
Center Project (hereinafter referred to as "Project"), which was a
1
, -,
0; l'
Phase IV
May 14, 2001
part of the Capital Improvement Plan approved by the Augusta-
Richmond County;
NOW, THEREFORE, for and in consideration of the mutual
covenants and agreement between the parties, it is agreed as
follows:
1. The County agrees to appropriate the following sums
to the Organization for the purpose of constructing the Project,
to-wit:
$100,000.00 for the calendar year 2001.
2. The Organization agrees to use, such funds as may be
paid to it pursuant to this Agreement solely and exclusively for
the construction of the above described Project, which Project,
'including the Project Budget, is more specifically described on
Exhibit A attached hereto and incorporated herein.
3. The Organtzation warrants and represents that the
estimat.ed maximum costoE the Project as set forth in "Exhibit A"
is accurate in the best .judgment ot the Organization. The
Or~anization shal~ not use any portion of distributions received
from the County for any expense other than forcapi tal costs
associa ted with construction of the proj ect.
No costs of the
Organization for personnel or indirect cost of the Organization
2
Phase IV
May 14, 2001
shall be charged against these funds. The Organization shall keep
any funds received from the County in a separate account from other
funds of the Organization and shall not comingle the County
distributions with other funds of the Organization prior to their
expenditure.
The Organization shall maintain a record of each and
every expense for which the proceeds of the Tax are used. The
Organization shall submit to the County monthly accounting for all
funds received from the County" the amounts expended on the Project
during the term of this contract, including any amount expended on
such Project in the then current year, and the estimated percentage
of completion of said Project.
4. The County, including any auditors employed by
Richmond County, shall have the right to verify and test the
expendi tures of the Organization for the Proj ect sufficient to
determine that the monies are being spent for the Project, and in
accordance with Georgia law regarding expenditures of Special
Purpose Local Option Sales Tax monies. Official representatives of
the County may, at reasonable times and upon reasonable notice to
the Organization, inspect the official records of the Organization
relating to this Project.
The County shall also have the right to
inspect the Project at any reasonable time for any purpose related
to the performance of any contract awarded, or to be bid upon, or
3
.. '
Phase IV
May 14, 2001
to be awarded, by the Organization for this Project.
5.
The
County's
financial
obligation
to
the
Organization or to fund the construction of said Project shall not
exceed the amount set forth in this Agreement.
6. Each of the parties hereto warrants and represents
to the other than it will comply with all the requirements of the
laws of the State of Georgia, the provisions of this Agreement, and
will take such other actions as may be necessary to insure that the
validity of the collection and expenditure of the Special County 1%
Sales Use Tax shall be maintained throughout the period of this
Agreement and the period that the tax is to be imposed.
7. The Organization shall comply with the purchasing
policies of Augusta-Richmona County regarding advertising for bids,
securing bid, payment, and performance bonds, and contracting.
Payments to the contracto.r employed by the Organization shall be
made directly by the County, after having received certification
from the Organization and approval of the pay request up to the
maximum amount funded to the Organization by the County.
If the
total proj ect cost exceeds the amount funded by the County the
Organization shall provide proof of other' funding sources. All
other payments to the Organization shall be made only upon
presentation of verified invoices.
4
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.' '\
Phase IV
May 14, 2001
10. This Agreement constitutes the entire agreement
between the parties as to the matters described herein and may not
be amended except by an instrument in writing signed by the duly
authorized officers of each of the partie~ hereto.
11. Organization acknowledges that all records relating
to this Agreement and the services to be provided under the
agreement may be a public record subject to Georgia's Open Records
,Act (O.C~G.A. ~ 50-18-70, et seq.). Organization shall cooperate
fully in responding to such request and making all records, not
exempt, available for inspection and copying as provided by law.
12. All claims, disputes and other matters in question
between the County and the Organization arising out of or relating
to the Agreement, or the breach thereof, shall be decided in the
Superior Court of Richmond County, Georgia. The Organization, by
executing this Agreement, specifically consents to venue in
Richmond County and waives any right to contest the venue in' the
Superior Court of Richmond County, Georgia.
IN WITNESS WHEREOF, ,the County and Organization have
caused these presents to be executed by their respective duly
6
Phase IV
May 14, 2001
authorized officials, the day and year first above written.
AUGUSTA-RICHMOND COUNTY
COMMISSION
By:
f As its Mayor
ATTEST:
Clerk
ORGANIZATION:
NEW HOPE COMMUNITY CENTER
~..~ ~
BY'~1Ji;/:~~
ATTEST: /'
y/te
7
HOUSING AND NEIG'HBORHOOD DEVELOPMENT
KEVEN J. MACK, DIRECTOR
ONE, lOT" STREET - SUITE 430
AUGUSTA, GEORGIA 30901
(706) 821-1797 - FAX (706) 821-1784
TDD (706) 821-1783
June 6, 2001
New Hope Community Center
Attention: Reverend Larry Fryer
1336 Gonklin Avenue
Augusta, Georgia 30901
Subject: Phase III Renovations to New Hope Community Center
Dear Reverend Fryer:
According to Mr. Jim Wall, Augusta-Richmond County Attorney, your Special Local
Option Sales Tax (SPLOST) Grant can be added to the Community Development Block
Grant (CDSG) funding being 'used to complete the renovation work currently underway
at New Hope Community Center. This will allow us to complete the work that was
omitted under Ph'ase II because, of funding constraints. Mr. Wall has advised us that
you must complete and return your SPLOST agreement to him, together with a
description of the scope of work to be completed and a cost estimate for the additional,
renovations.
Attached you will find a copyof the proposal from the project Architect, Griffith-Graham,
Incorporated, for additional architectural and engineering services to complete the
project. The scope of work and estimated costs for this phase of the project are as
follows:
1. Architectural and Engineering services: $5,000;'
2. Repair and renovation of the outbuilding on Anderson Avenue to serve as a day
care center: $40,000;
3. Renovations to the existing kitchen to meet Health Department and Building Codes
in order to be permitted as a commercial kitchen: $25,000.
Please be advised that these amouqts are tentative estimates only. Actual construction
costs will be negotiated with the contractor prior to the start of any work and may be
more or less than the amounts shown.
if you require any further information on this matter, please contact my Seflior
Rehabilitation Inspector, John F. Kemp, at 821-1797.
Sincere;ly,
//~/
/ /
c.~// ~-
/
KEVEN J, MACK
Director
Enclosure: Proposal from Griffith-Graham, Inc,
. ..J UI"'I-'(J.,j- l. '::H~JlQ r:J...}..1;:) r-~UI'1
IU
I::!';::~ l' r'tJ4
1-'.81
~
. .'
GRIFFITH-GRAHAM, INC.
ARCIDTECTS
3662 WHEELER ROAD
AUGUSTA, GA 30909
PH. (706)650-7477
FAX (706)869-0203
May 31,2001
Housing & Neighborhood Development Dept.
John F~ Kemp
One Tenth Street
,Suite 430
Augusta, GA 30901
RE: New Hope Community Center - Day Care Building & Kitchen Redesign
Dear Mr. Kemp,
Griffith-Graham will provide the following services for subject project.
1. Measure the existing' structures,
2. Prepare drawings for the existing rear building conversion to a Day Care Center,
3. Prepare drawings to revise existing kitchen to code.
All services rendered are for the sum of $5,000 dollars tobe paid in full upon delivery of plans,
Sincerely,
~~ 7~ 0~
?j3f /0 I
H. Lawson cn'aham, P.E., R.L.S.
TOTAL P.Ol