HomeMy WebLinkAboutParsons Infrastructure and Technology Group Inc.
Augusta Richmond GA
DOCUMENT NAME:'V C<."'-So hS - ~I-'li' rcL'\tn;,cb-"- e. ~ T cclc,-,o \J'f Groll r liCt<L
DOCUMENT TYPE: 3"-<-n'1e.nt
YEAR: 02
BOX NUMBER: l7
FILENUMBER: tCol-{3:)
NUMBER OF PAGES: ~
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STATE OF GEORGIA
AUGUST A
MAJOR PROJECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUST A, GEORGIA
(AUGUST A)
AND
PARSONS INFRASTRUCTURE & TECHNOLOGY GROUP, INC.
(CONSULTANT)
CONSULTANT:
PARSONS INFRASTRUCTURE & TECHNOLOGY GROUP, INe.
PROJECT:
DEVELOPMENT OF A WATERSHED IMPLEMENTATION PLAN
DATE EXCECUTED:
DATE COl\1PLETED:
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ST ATE OF GEORGIA
AUGUSTA
MAJOR PROJECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(AUGUSTA)
AND
PARSONS INFRASTRUCTURE & TECHNOLOGY GROUP, INC.
(CONSULT ANT)
This Agreement is made and entered into this day of ,2002 by and
between AUGUST A, Georgia, a political subdivision of the State of Georgia, hereinafter called the
II AUGUSTA" or II AUGUSTA UTILITIES DEPARTMENT (AllO)" and Parsons Inirastruc~re &
Technology Group, Inc., a Corporation authorized to do business in Georgia, hereinafter called,the
"CONSULTANT."
WHEREAS, AUGUST A desires to engage a qualified and experience consult::irig firm to furnish
professional services for: Development of a Watershed Implementation for Augusta-Richmond County
Georgia
WHEREAS, the CONSULTANT has represented to AUGUSTA that it is experience and qualified to
provide the services contained herein and AUGUSTA has relied upon such representation.
NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed
by and between AUGUSTA and the CONSULTANT that:
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GENERAL PROVISIONS
CONSULTANT has agreed in its Agreement with AUGUST A to provide the required professional
engineering services for the Project in accordance with the requirements as outlined in and attached as
Attachment A - Scope of Services.
CONSULTANT COORDINATION
The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility
companies, and other consultants as directed by AUGUST A. AUGUST A, CONSULT ANT and all relevant
parties agree to work together on the basis of trust, good faith and fair dealing, and shall take actions
reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical
manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise
the degree of skill and diligence normally employed by professional engineers or consultants practicing
under similar conditions. CONSULTANT will re-perform any services not meeting this standard without
additional compensation,
AMENDMENTS TO AGREEMENT
Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement.
Amendments must be fully executed by both the CONSULTANT and AUGUST A to qe v~}id.
REDUCTION IN REQUIRED SERVICES
If reductions in the required services are ordered by AUGUSTA, the credits shall be the amounts for such
services as described in subsequently executed Amendments to this Agreement, and no claim for damages
for anticipated profits shall accrue to the CONSULT ANT.
DATE CHANGES
If in this Agreement specific periods of time for rendering services are set forth or specific dates by which
services are to be completed are provided and if such periods of time or dates are changed through no fault
of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable
, adjustment, .
AGREEMENT MODIFICATIONS
This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the
hands and seals of both parties hereto.
TIME OF COMPLETION
The time of completion shall beas described in th~ schedule attached hereto as Attachment D - Schedule.
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This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise
obligated funds are no longer available to satisfy the obligations of the CONSULT ANT on behalf of
A UG UST A under this Agreement.
PROJECT PROGRESS
CONSULT ANT'S services and compensation under this Agreement have been agreed to in anticipation of
the orderly and continuous progress of the Project through completion.
LITIGATION
Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support,
prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of
AUGUSTA except in consideration of compensation. All such services required or requested of
CONSULT ANT by AUGUSTA except ?uits or claims between the parties to this Agreement will be
reimbursed as additional services,
BINDINGS
It is further agreed that AUGUSTA and CONSULTANT each binds itself and themselves, its or their
successors, executors, administrators and assigns to the other party to this Agreement' and to its or their
successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither
A UGUST A nor the CONSULT ANT shall assign, sublet or transfer its or their interest in this Agreement
without prior written consent of the other party hereto. .
EXTENT OF THE AGREEMENT
This Agreement represents the entire agreement between AUGUSTA and CONSULT ANT and supersedes
all prior negotiations, representations and agreements, either written or oral.
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DEFINITIONS
Wherever used in this Agreement, whether in the singular or in the pluraL the following terms shall have
the following meanings:
Agreement Execution - means the date on which CONSULT ANT executes and enters into an Agreement
with AUGUSTA to perform the Work.
Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to
the CONSULT ANT under this Agreement.
AUGUSTA -means a legal entity AUGUSTA Georgia, a political subdivision of the State of Georgia.
CONSULT ANT - means the party or parties contracting directly with AUGUST A to perform Work
pursuant to this Agreement. .
Contract _ means the Agreement Documents specifically identified and incorporated herein by reference.
Contract Time - means the period of time stated in this Agreement for the completion of the Work.
Prog-ram Manager - means CH2M-Hill as the representative of AUGUSTA who shall act as Li~on
between AUGUSTA and the CONSULTANT for all matters pertaining to this Agreement, including review
of CONSULTANT's plans and work.
Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having
a contractual agreement with CONSULT ANT or with any of its subcontractors at any tier to provide a part
of the Work called for by this Agreement.
Supplemental Agreement - means a written order to CONSULT ANT signed by AUGUSTA and accepted
by CONSULT ANT, effecting an addition, deletion or revision in the Work, or an adjustment in the
Agreement Price or the Contract Time, issued after execution of this Agreement.
Task Order - means a written order specifying a Scope of Services, time of completion and compensation
limit for services being provided by CONSULTANT. Task Orders shall be incorporated by reference as
part of the Supplemental Conditions of this Agreement.
Work - means any and all obligations, duties and responsibilities, including furnishing equipment,
engineering, design, workmanship, labor and any other services or things necessary to the successful
completion of the Project, assigned to or undertaken by CONSULT ANT under this Agreement.
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CONTRACT DOCUMENTS
List of Documents
The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including.
Task Orders shall constitute the Agreement Documents,
Conflict and Precedence
The Agreement Documents are complementary, and what is called for by one is as binding as if called for
by all. In the event there are any conflicting provisions or requirements in the component parts of this
Agreement, the several Agreement Documents shall take precedence in the following order:
1. Agreement - Including Attachments
2. General Conditions
3. Supplemental Conditions - Including Task Orders
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GENERAL CONDITIONS
1. COMMENCEMENT OF WORK
The performance of services as defined in the Prime Agreement between CONSULT ANT and AUGUST A,
and herein described in this Agreement as Attachment A shall be commenced upon receipt by the
CONSULT ANT of a written Task Order authorization. The effective date of services shall be defined in
each Task Order authorization,
2. PROFESSIONAL ST ANDARDS
The standard of care for all services performed or furnished by CONSULT ANT under this Agreement will
be the level of care that is ordinarily used by members of CONSULT ANT'S profession practicing under
similar conditions.
3. CHANGES AND EXTRA WORK
AUGUSTA may, at any time, request changes in the work to be performed hereunder. All such changes,
including any increase or decrease in the amount of the CONSULTANT's compensation, which are
mutually agreed upon by and between AUGUSTA and the CONSULTANT, shall be incorporated in
written Supplemental Agreements to the Agreement. " -
Changes that involve an increase in the compensation shall be considered major, and require the approval
of AUGUSTA. The Program Manager may approve minor changes to the scope of services that do not
involve an increase compensation schedule.
4. PE~~EL
The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this Agreement; none of whom shall be employees of, or have any contractual
relationship with, AUGUSTA. All of the services required hereunder will be performed by the
CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall
be authorized or permitted under law to perform such services.
All key professional personnel, including subcontractors, engaged in performing services for the
CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C
_ Listing of Key Personnel and incorporate herein by reference. No changes or substitution shall be
permitted in the CONSULTANT's Key Personnel without the prior written approval of AUGUSTA or his
designee. .
The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible
charge of supervision and design of the work. The CONSULT ANT shall endorse all reports, contract
plans, and survey data. Such endorsements shan be made by a person duly registered in the appropriate
category by the Georgia State Board of Registration' for Professional Engineers and Land Surveyors, being
in the full employ of tI:e CONSULT ANT and responsible for the work prescribed by this Agreement.
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5, ACCURACY OF WORK
The CONSULTANT shall be respansible far the accuracy af the wark and shall pramptly carrect errors and
amissians in its plans and specificatians withaut additianal campensatian. The CONSUL "fA-NT shall give
immediate attentian to. these changes so there will be a minimum of delay to. others.
Acceptance af the work by AUGUSTA will nat relieve the CONSULT ANT af the responsibility far
subsequent correctian af any errors and the clarificatian af any ambiguities.
6, CONFIDENTIALITY
The CONSULTANT agrees that its canclusians and any reparts are for the confidential use and
infarmatian af AUGUST A and that it will not disclase its canclusions in whale ar in part to any persans
whatsoever, ather than to. submit its writtendacumentatian to. AUGUSTA, and will only discuss the same
with it or its autharized represent~tives. Upon campletian of this Agreement term, all documents,
drawings, reports, maps, data and studies prepared by the CONSULT ANT pursuant thereto. shall become
the praperty af AUGUSTA and be delivered thereto..
Articles, papers, bulletins, reparts, ar ather materials reparting the plans, progress, analyses, ar results and
findings of the wark canducted under this Agreement shall nat be presented publicly ar published without
priar 'appraval in writing af AUGUSTA. '
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It is further agreed that if any infarmatian cancerning the PROJECT, shauld be released by the
CONSULTANT withaut priar appraval fram AUGUST A, the release af same shall constitute grounds for
terminatian af this Agreement withaut indemnity to. the CONSULT ANT, but should any such informatian
be released by AUGUST A or by the CONSULT AI'IT with such prior approval, the same shall be regarded
as public infarmation and no. langer subject to. the restrictians af this Agreement.
7, OPEN RECORDS
CONSULT ANT acknowledge that all recards relating to this Agreement and the services to be pravided
under the cantract may, be a public recard subject to Geargia's Open Records Act (O.e.G.A. S 50-18-70, et
seq.). CONSULTANT shall caoperate fully in respanding to such request and making all recards, nat
. exempt, available for inspection and capying as pravided by law.
8. TURISDICTION
The law af the State af Geargia shall gavern the CONTRACT between AUGUSTA and CONSULTANT,
with regard to., its interpretatian and performance, and any ather claims related to this agreement.
All claims, disputes and ather matters in questian between AUGUSTA and CONSULTANT arising aut af
ar relating to. the Agreement, ar the breach thereof, shall be decided in the Superiar Caurt of Richmand
Caunty, Geargia. The CONSULTANT, by executing this Agreement, specifically cansents to jurisdiction
and venue in Richmand Caunty and waives any right to. cantest the jurisdiction and venue in the Superior
Caurt af Richmand Caunty, Geargia.
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9. TERMINATION OF AGREEMENT FOR CAUSE
If through any cause, the CONSULT ANT shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or if the CONSULT ANT shall violate any of the covenants, agreements or
stipulations of this Agreement, CONSULT ANT will be given the opportunity to commence correction of .
obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to
maintain the scheduled level of effort as proposed and prescribed, or dev~ation from the aforesaid schedule
without prior approval of AUGUSTA, shall constitute cause for termination. AUGUST A shall thereupon
have the right to terminate this Agreement by giving written notice to the CONSULT ANT of such
termination, and specifying the effective date thereof, at least five (5) days before the effective date of such
termination. In such event, all finished or unfinished documents, maps, data, studies, work papers and
reports prepared by the CONSULT ANT under this Agreement shall become the property of AUGUST A,
and the CONSULT ANT shall be entitled to receive just and equitable compensation for any satisfactory
work completed on such documents, as mutually agreed by AUGUST A and CONSULT ANT.
10. TERMIN A TION FOR CONVENIENCE OF AUGUSTA
AUGUSTA may terminate this contract in part or in whole upon written notice to the CONSULT ANT. The
CONSULT ANT shall be paid for any validated services under this Contract up to the time of termination.
11. COORDIN AnON AND COOPERATION WITH OTHER UTILITIES AND CONSULT ANTS
CONSULT ANT shall thoroughly research all utility records to identify the existing facilities orfthe
submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of Services.
If AUGUSTA undertakes or awards other contracts for additional related work, the CONSULTANT shall
fully cooperate with such other CONSULTANT's and AUGUSTA employees or appointed committee(s),
and carefully fit its own work to such additional work as may be directed by AUGUSTA. The
CONSULT ANT shall not commit or permit any act, which will interfere with the performance of work by
any other CONSULTANT or by AUGUSTA employees.
12. COVENANT AGAINST CONTINGENT FEES
The CONSULT ANT warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees.or bona fide established commercial or selling agencies
maintained by CONSULTANT for the purpose of securing business and that the CONSULTANT has not
received any non-AUGUST A fee related to this Agreement without the prior written consent of
AUGUSTA. For breach or violation of this warranty, AUGUSTA shall have the right to annul this
Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the
full amount of such commission, percentage, brokerage or contingent fee.
13. RESPONSIBILITY FOR CLAIMS AND LIABILITY
The CONSULT ANT shall be responsible for any and all damages to properties or persons caused by its
employees, subcontractors, or agents, and shall hold hamiIess AUGUST A, its officers, agents and
employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be
resulting from the CONSULT ANT, its subcontracts, or agent in the negligent performance or non-
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performance of work under this Agreement. These indemnities shall not be limited by reason of the listing
of any insurance coverage.
14. INSURANCE
The CONSULT ANT shall, at all times that this Agreement is in effect, cause to be maintained in force and
effect an insurance policy(s) th'at will ensure and indemnify both AUGUSTA, and Program Manager
against liability or financial loss resulting from injuries occurring to persons or property as a result of any
negligent error, act, or omission of the CONSULT ANT during the term of this Agree~ent.
The CONSULT ANT shall provide, at all times that this agreement is in effect, Worker's Compensation
insurance in accordance with the laws of the State of Georgia.
The CONSULT ANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not
less than:
A. Workmen's Compensation Insurance - in accordance with the laws of the State of Georgia.
B. Public Liability Insurance - in an amount of not less that One Million ($1,000,000) Dollars for injuries,
including those resulting in death to anyone person, and.in an amoUnt of not less than One Nlillion
($1,000,000) Dollars on account of anyone occurrence.
C. Property Damage Insurance - in an amount of not less than One Million ($1,000,000) Dollars from
damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars.
D. Valuable Papers Insurance - in an amount sufficient to assure the restoration of any plans, drawings,
field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance - in an amount of not less than One Million ($1,000,000) Dollars.
AUGUSTA will be designatedas an additional insured with respect to CONSULTANT's liabilities
hereunder in insurance coverage's identified in items (b) and (c). - 1
The policies shall be written by a responsible company(s), and shall be noncancellable except on thirty-(30)
days' written notice to AUGUST A. Such policies shall designate AUGUST A as an additional-insured,
except for worker's compensation and professional liability policies, and a copy of such policy or a
certificate of insurance shall be filed with the Director at the time of the execution of this Agreement.
15. PROHIBITED INTERESTS
15.1 Conflict of Interest The CONSULT ANT agrees that it presently has no interest and shall acquire no
interest, direct or indirect, that would conflict in any manner or degree with the performance of its
services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement,
no person having such interest shall be employed.
15.2 Interest of Public Officials: Nomember, officer, or employee of AUGUSTA during his tenure or for
one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds
thereof.
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15.3 Emplovment of AUGUST A's Personnel: The CONSULT ANT shall not employ any person or
persons in the employ of AUGUSTA for any work required by the terms of the Agreement, without
the written permission of AUGUST A except as may otherwise be provided for herein.
16. SUBCONTRACTING
The CONSULT ANT shall not subcontract any part of the work covered by this Agreement or permit
subcontracted work to be further subcontracted without AUGUST A's prior written approval of the
subcontractor. AUGUST A will not approve any subcontractor for work covered by this Agreement that
has not been recommended for approval by the Program Manager.
All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in
this Agreement.
17. ASSIGNABILITY
The CONSULT ANT shall not assign or transfer whether by an assignment or novation, any of its rights,
obligations, benefits, liabilities or other interest under this Agreement without the written consent of
AUGUSTA.
18. EOUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT
will not discriminate against any employee or applicant for employment because of race, creed, color, sex
or national origin; (2) the CONSULTANT will, in all solicitations or advertisements for employees placed
by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or
national origin; (3) the CONSULT ANT will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by the Agreement 'so that such provision will be binding upon each subcontractor,
provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial
supplies of raw materials.
19. DRUG FREE WORKPLACE
CONSULT ANT shall be responsible for insuring that its employees shall not be involved in any manner
with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance
in the workplace. For purposes of the policy, "workplace" is defined as AUGUSTA owned or leased
property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline
and/ or immediate discharge.
CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug
statute conviction for workplace violation.
CONSULTANT may require drug or alcqhol testing of employees when contractually or legally obligated,
or when good business practices would diCtate.
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20. ANTI-KICKBACK CLAUSE
Salaries of architects, drafters, engineer's, and technicians performing work under this Agreement shall be
paid unconditionally and not less often than once a month without deduction or rebate on any account
except only such payroll deductions as are mandatory by law. The CONSULT ANT hereby promises to
comply with all applicable "Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts
covering work under this Agreement.
21. AUDITS AND INSPECTORS
At any time during normal business hours and as often as AUGUST A may deem necessary, the
CONSULT ANT shall make available to AUGUST A and/ or audit representatives of AUGUST A for
examination all of its records with respect to all matters covered by this Agreement. It shall also permit
A UGUST A and/ or representatives of the audit, examine and make copies, excerpts or transcripts from
such records of personnel, conditions of employment and other data relating to all matters covered by this
Agreement. .
The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence
pertaining to costs mcurred on the Project and used in support of its proposal and shall make such material
available at all reasonable times during the period of the Agreement, and for three years from the date of
final payment under the Agreement, for inspection by AUGUST A or any reviewing agenqes, and copies
thereof shall be furnished upon request. The CONSULT ANT agrees that the provisions of this'Article shall
be included in any Agreements it may make with any subcontractor, assignee, or transferee.
Such inspections and auditS of Consultant's books and records shall not include the financial components
of the Consultant's hourly rates set forth in Attachment C.
22. OWNERSHIP, PUBLICA TIO'N, REPRODUCTION AND USE
All documents and materials prepared pursuant to this Agreement are the property of AUGUSTA.
AUGUSTA shall have the unrestricted authority to publish, disclose, distribute, and other use, in whole or
in part, any reports, data, maps, or other materials prepared under this Agreement without according
credit of authorship. AUGUST A shall hold harmless the CONSULT ANT against all claims arising out of
such use of documents and materials without the CONSULT ANT's knowledge and written consent.
23. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversaiionwith any officer, agent, or employee of AUGUSTA, either before,
during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations
herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any
additional payment whatsoever under the, terms for this Agreement. All changes to this Agreement shall
be in writing and appended hereto as prescribed in Article 3 above.
24. INDEPENDENT CONTRACTOR
The CONSULT ANT shall perform the services under this Agreement as an independent contractor and
nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in
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this Agreement shall be interpreted or construed to constitute the CONSULTANT or any of its agents or
employees to be the agent, employee, or representative of AUGUST A.
25. NOTICES
All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid.
Notices shall be addressed as follows:
AUGUST A:
ADMINISTRATOR
AUGUSTA-RICHMOND COUNTY
530 Green Street
Augusta, GA 30901
A TIN: George Kolb
CONSULTANT:
PARSONS INFRASTRUCTURE &
TECHNOLOGY GROUP, INC.
5390 Triangle Parkway, Suite 100
Norcross, Georgia, 30092
ATTN: J. Tim Stephens, P.E.
Copy to:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street
Augusta, GA 30901
ATTN: Max Hicks, P.E.
PROGRAM MANAGER:
AUGUSTA PROGRAM MANAGER
CH2M HILL, INC.
360 Bay Street
Augusta, GA 30901
ATTN: Betsy Horton
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IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
~BY:
l1" PRINTED NAME:
~
~yONSULTANT~
PRINTED NAME: S. BHOY GHOSH
TITLE: MA YOR
TITLE: VICE PRESIDENT
ATTE;?JflqkdJ
f!zt6 VIS 1" ~i ~ /)),-
,
DATE:
DATE:
Copy To:
MAX HICKS, P.E.
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street
Augusta, GA 30901
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CONSULTANT'S RESPONSIBILITIES
CONSULT ANT, in order to determine the requirements of the Project, shall review the
information in Attachment A - Responsibilities of the Design Engineer on Utilities Projects.
CONSULT ANT shall review its understanding of the Project requirements with Program
Manager and shall advise AUGUST A of additional data or services which are not a part of
CONSULT ANT s services, if any, necessary for design to begin.
PROTECT UNDERSTANDING
Upon request from the CONSULT ANT, AUGUSTA may provide all criteria and full
information as to AUGUST A's and CONSULT ANT'S requirements for this part of the project,
including design objectives and constraints, space, capacity and performance requirements,
flexibility and expendability, and any budgetary limitations. CONSULT ANT may request from
AUGUSTA to furnish data, reports, surveys, and other materials that may be relied upon in
performing CONSULTANT'S services.
REVIEW OF WORK
Authorized representatives of AUGUSTA may at all reasonable times review and inspect the
project activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computation prepared by or for
AUGUSTA in association with this Agreement shall be subject to review. "'.-
AUGUSTA may at any time request progress reports, prints or copies of any work performed
under this Agreement. Refusal by the CONSULTANT to submit progress reports and/ or plans
shall be cause to withhold payment to the CONSULT ANT until the CONSULT ANT complies
with AUGUSTA's request in the regard.
AUGUSTA's review recommendations shall be incorporated into the plans by the
CONSULTANT.
CONSULT ANT'S INSURANCE
CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as
specified in General Condition 14 - Insurance.
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13
MODIFIED: SEPTEMBER 5, 2001
"
AUGUST A'S RESPONSIBILITES
AUGUSTA-FURNISHED DATA
. AUGUSTA will provide to CONSULTANT all data in AUGUSTA's possession relating to
CONSULT ANT's services on the P~OJECT. CONSULT ANT will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by AUGUSTA.
RIGHT TO ENTER
The CONSULT ANT will notify all property owners or occupants of the intent to enter
properties for the purpose of accomplishing work in accordance with the practices of
AUGUSTA. The CONSULTANT shall discuss with and receive approval from AUGUST A
prior to sending notices of intent to enter private property. Upon request by the
CONSULTANT, AUGUSTA will provide the necessary documents identifying the
CONSULT ANT as being in the employ AUGUST A for the purpose described in the Agreement.
ADVERTISEMENTS, PERMITS, AND ACCESS
Unless otherwise agreed to in the Scope of Services, AUGUST A will obtain, arrange, and pay
for all advertisements for bids; permits and licenses required by local, state, or federal
authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's
services or PROJECT construction.
TIMELY REVIEW
AUGUSTA will examine CONSULTANT's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as AUGUSTA deems appropriate;
and render in writing decisions required by AUGUSTA in a timely manner.
PROMPT NOTICE
AUGUSTA will give prompt written notice to CONSULT ANT whenever AUGUSTA observes
or becomes aware of any development that affects the scope or timing of CONSULT ANT's
Services, or of any defect in the work of CONSULT ANT or construction contractors.
AUGUSTA'S INSURANCE
AUGUSTA will maintain property insurance on all pre-existing physical facilities associated in
any way with the PROJECT. .
LITIGATION ASSISTANCE
The Scope of Services does not include costs of CONSULT ANT for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by AUGUSTA. All such Services required or requested of CONSULTANT by
AUGUSTA, except for suits or claims between the parties to this AGREEMENT, will be
reimbursed as additional serviees.
K:\PROCR\PROCURE-DR\A TL-PROJIAUGUSTA\FINAL VERSION\CONTRACT -FINAL.DOC
14
MODIFIED: SEPTEMBER 5. 2002
ATTACHMENT A - SCOPE OF SERVICES
j..
.'
SCOPE OF WORK - ~UGUSTA-RICI-IMOND COUNTY'
TASK 1: PROJECT MANAGElYlENT
Under the Project Management Task, the project manager will be responsible for the
schedule, budget, coordination, and communication.
TASK 1.1
ISSUE FINAL SCOPE OF WORK
Consultant will revise the scope of work and budget if required by the Augusta
Utility Department ("AUD" or "Augusta"). Consultant will submit a final scope of
work ,and a project work plan to Augusta no later than thirty days after receipt of Notice
to Proceed (NTP). The project work plan shall define the roles and responsibilities of the
Consultant project team, communication protocols, schedule of performance, project
budget, and will define the mutUal expectations of the project. Consultant will revise the
project work plan based on any comments received by Augusta"
TASK 1.2
PROJECT COMMUNICATION
Consultant will attend monthly client meetings (up to 24 meetings) for project
coordination and updates. Consultant shall prepare the meeting agenda and distribute
meeting minutes. In addition, Consultant will prepare and submit a monthly status report
to update the study schedule, list milestones achieved, support and document schedule
changes, update project costs and justify changes to the schedule or proposed study costs.
TASK 1.3 AUGUSTA-RICHMOND COUNTY COMMISSIONERS
(ARCC) PRESENTATIONS
In addition, Consultant will prepare three presentations to the ARCC. Draft
. presentations will first be presented to AUD and then to the technical committee.
TASK 1.4 PROJECT CLOSE-OUT
Consultant shall deliver GIS data, the monitoring database, the public outreach items
detailed in Task 2, and all other hard copy and electronic files of deliverables.
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...
SCOPE OF Wd'RK - A'UGUSTA-RICf-IMOND COUNTY
TASK 2: PUBLIC OUTREACH CONTINUATION
This task includes the continuation of the public outreach program developed during
the watershed assessment. The stakeholder groups have been identified during the
watershed assessment and the focus for this phase will be to effectively reach the various
groups by continuing the T AC / CAG, periodically creating newsletters, educating
through the school systems, and providing information on the website.
TASK 2.1: CONTINUE THE TECHNICAL ADVISORY COMMITTEE
(T AC) AND CITIZEN ADVISORY GROUP (CAG)
. Plan and attend bi-monthly TAC / CAG meetings (up to 9 meetings attended by three
Consultant professionals).
. Send invitations to all T AC/CAG members 14 days before each meeting.
. Select and reserve an Augusta venue.
. Arrange for refreshments at each meeting. -"
. Prepare and distribute copies of presentation to committee members at each
meeting.
. Prepare and distribute meeting summaries within 10 days following the
meetings.
Consultant will organize a subcommittee of the T AC / CAG. This will serve as the
Augusta Watershed Roundtable and will consist of up to 11 people including a
representative from each of the following organizations: Augusta Clean and
Beautiful, Adopt a Stream, Sierra Club, Riverkeepers, SE Natural Science Academy,
Augusta Utilities, Greater Augusta Homebuilder Association, Augusta Planning
Commission, Augusta Public Works, CSRA ROC, and the Neighborhood Alliance.
Consultant will organize quarterly meetings (up to 8 meetings) with the Augusta
Watershed Roundtable. These meetings will be held the same day as the TAC / CAG
meetings.
. The purpose of the first meeting will be to introduce the members and provide
a brief description of the various activities each group is conducting within the
watershed and to introduce the idea of an Augusta Water Logo. Consultant
will coordinate with the Augusta State University Fine Arts Department to
organize a class project to design a water logo for Augusta. The Roundtable
will provide an award to the student who designs the logo. This logo will be
used by various entities within Augusta when addressing watershed issues.
. Consultant will interview each Roundtable member to develop a list of
potential coordination efforts between the groups. This list will be provided at
the second meeting and will be the topic of discussion for the second meeting.
.
3
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SCOPE OF WORK - A'UGUSTA-RICHMOND COUNTY
.
The Roundtable will report any tindings to the T AC / CAG.
Additional agenda topics will be decided basedon input from the Roundtable.
Consultant will set up the meetings, select a location. select a focus topic.
invite each member, and prepare a meeting summary.
.
.
TASK 2.2: NEWSLETTERS
. Consultant will develop a web-based watershed newsletter which will be updated
quarterly (up to 8 newsletters);
. Consultant will prepare and provide a quarterly column for inclusion In the
Neighborhood Alliance newsletter; and
. Consultant will prepare and provide a quarterly column for inclusion in the
Homebuilders Association newsletter. It is assumed that three of the columns
will be the same as the neighborhood alliance columns. This will result in a total
of 13 columns.
TASK 2.3: EDUCATE AUGUSTA'S YOUTH
. Consultant will coordinate with local organizations and groups to publicize the
availability of the Enviroscape model. Consultant will mail out up to 75
postcards letting organizations and schools know the Enviroscape model is
available.
..
. Consultant will conduct Enviroscape demonstrations on behalf Of the AGD at
schools or at other children's programs such as scouts, libraries, and Ft.
Discovery . Consultant will demonstrate this tool at up to 16 sites.
. Consultant will purchase the eight River Rangers activity packets plus eight
training videos for elementary schools. Each River Rangers activity packet will
consist of 250 children activity packets plus a teacher's guide. Each children
activity packet contains a booklet, a badge and eight stickers. The River Rangers
program is a comprehensive watershed educational program addressing
wastewater treatment, surface water runoff, and water conservation. There are 34
elementary schools in Augusta Richmond County. Over a two-year period, it is
anticipated that each elementary school would be reached through the
Enviroscape demonstrations or the River Ranger program.
. Coordinate participation in career day at schools. Consultant will work with the
Board of Education and the Utility Department to develop a program for the
Utility staffto participate in career day at Augusta schools. There are eight high
schools in Augusta: Consultant will develop a schedule consisting of AUD staff
participating at five high schools and Consultant staff at three high schools on
career day. '
TASK 2.4: STORJ.vI DRAIN IDENTIFICATION
. Consultant will establish a partnership with the TAC / CAG, scouts, summer
camps, 4-H groups, school clubs, etc.
. Consultant will organize a "Storm Drain ID Saturday" where groups will label
storm drains. Each group will be assigned an area of the County. Consultant
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SCOPE OF WORK - A"UGUSTA-RICHMONO COUNTY
will work with AUO staff to idt::ntify 1000 storm drains which should bt::
idt::ntified.
. Consultant will publicize this event by 1) providing up to 75 flyers. 2) working
with the partners toinform citizt::ns of tht:: t::vent, and by 3) providing information
to the Augusta Chronicle.
. One press release will be used to obtain coverage of the event by the Augusta
Chronicle and other news media. Consultant will providt:: a follow-up news
release and photo caption for the Augusta Chronicle.
. Consultant will purchase and distribute 1000 storm drain marker kits.
. After the "Storm Drain 10 Saturday", Consultant will work with the T AC / CAG
to visit approximately 10% of the storm drains that were to be identified to make
sure the storm drain markers are in place.
TASK 2.5: PARTNER \,yITH THE GREATER AUGUSTA
HOMEBUILDER ASSOCIATION
. Consultant will develop and produce a color brochure for new homeowners.
Consultant will deliver up to 1,500 brochures to the Homebuilders Association or
Real Estate Groups for inclusion in new homeowner welcome packages.
. Consultant will work with the Homebuilder's Association, to insert a quarterly
article into the Augusta Chronicle's Sunday Home Section (up to eight articles).
This article will be used to discuss water issues effectin-g homeowners such as
water restrictions, non point source pollution, and' upcoming water related
activities.
TASK 2.6: UTILITY BILL MESSAGES
. Produce bi-monthly bill messages for inclusions on bills or on the envelopes of
bills (up to 12 bill inserts)
. Consultant will coordinate .with Customer Service regarding: 1) the available
space for the message, and 2) deadlines for submittal of the messages.
TASK 2.7: PRODUCE QUARTERLY REPORT TO THE l\tIAYORAND
BOARD OF COMMISSIONERS
. Consultant will provide a' quarterly (up to eight) p'ublication in draft and final
format to the . AUD for distribution to the Augusta-Richmond County
Administrator. This publication will summarize -the activities related to
watershed protection that have occurred during the quarter and those planned for
the upcoming quarter.
. Consultant ~ill present the implementation strategies to the ARCe. Up to three
ARCC presentations are included in this scope. The presentation topics may
include the results of the 303(d) de-listing efforts, Water Roundtable Issues,
Watershed Protection Plan, Monitoring Results, Funding Options, or other topics
as identified by Augusta Utilities Department. .
5
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SCOPE OF WORK - A'UGUST A-RICHMOND COUNTY
TASK 2.8: EXPAND AND MAINTAIN THE AVD WATERSHED
WEBSlTE
. Consultant ,will work with th~ Augusta IT staff to update th~ website as outlined
below. Consultant and the IT staff will id~ntify a schedule as to when data must
be received by AVO in order to have it updated on the website by the first of the
month.
. Consultant will update the Augusta Watershed Website to include results of the
Watershed Assessment and a summary of upcoming water related projects. The
results of the Watershed Ass~ssment will be put on the website within two
months of Notice to Proceed (NTP).
. Consultant will provide links to the various websites that are identified by the
Roundtable as well as links suggested by AVO and. Consultant including
educational sites.
. The website will be updated quarterly to include the newsletter, notices, press
releases and public service announcements. Consultant will email the updates to
the IT department quarterly (up to 8 updates).
TASK 2.9' EV ALVA TION OF PUBLIC OUTREACH PROGRAM
Consultant and ADD will evaluate the community outreach activities on an annual
basis. This will be accomplished by conducting surveys to determine the effectiveness of
the outreach tasks. Surveys will be mailed out to the various stakeholders re~9hed.'
Approximately 100 surveys will be mailed out annually. The results of the surveys will
provide a feedback mechanism for continuous improvement of the outreach effort to meet
the needs and objectives of the AUD, the Commissioners and the public. Based on the
results of the surv.eys, AUD may decide to re-scope certain tasks listed above.
6
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SCOPE Of WORK - AUGUSTA-RICHMOND COUNTY
"
TASK 3 - LONG TERM i\'lONITORING PLAN
. ~onsultant will implement the long term monitoring plan with the following
revISIons.
. All monitoring stations will be monitored eight times a year for the first
two years. This will include two wet and two dry events for each of the
two seasons.
. In order to calculate the geometric mean, Consultan.t will take four fecal
coliform samples during one month per quarter. This will consist of
eight quarterly numbers for the two-year duration.
Based on the results of that monitoring period, Consultant will assist AUD m
evaluating future monitoring 'plans.
7
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SCOPE OF WORK - AUGUSTA-RICHMOND COUNTY
TASK 4 - \V A TERSHED PROTECTION PLAN
Based on Georgia Department of Natural Resources (ONR) Environmental
Protection ~ivision (EPo) Policy Pertaining to Permitting Wastewater Treatment
Facilities (2001), Counties under the GA EPO Permitting, Compliance, and Enforcement
Program are required to completea Watershed Protection Plan for incorporation into their
facility permits (reuse, land treatment, or discharge) with flows greater than I million
gallons per day (MGo). AVO currently operates two wastewater treatment plants with
capacities greater that I-MGD (James B. Messerly Waste Water Treatment Plant and
Spirit Creek Treatment Plan). AVO will be required to submit a watershed protection
plan before these permits will be reissued.
The Augusta Watershed Protection Plan (Plan) will reflect Augusta water quality
goals and objectives and provide the implementation strategy for measures selected to
meet these goals and. objectives. Key elements of the Watershed Protection Plan will be
incorporated into applicable permits issued and/or renewed within the. County.__ The
purpose of a Watershed Protection Plan, as defined by GA EPo, is to:
.
Correct any current water quality problems that cause water quality standard
violations;
Develop and implement Best Management Practices (BMPs) to prevent future
water quality standards violations; and
Provide ongoing monitoring to either verify that BMPs are working or provide
information needed to modify practices to achieve water quality standards.
.
.
TASK 4.1
COMMUNICATIONS
Consultant shall facilitate the inter-jurisdictional communications related to the
watershed implement.ation plan. Consultant will work with AUD to identify the various
staff members who should be included in the development of the Watershed Protection
Plan. These staff members may include persons responsible for such things as zoning,
maintenance, flooding, erosion, industrial pretreatment program, sanitary sewer
maintenance, and septic tank permitting to defme roles and responsibilities related to the
protection of the watershed. In addition, Coordination with Fort Gordon, Blythe, and
Hephzibah will be important in implementing recommendations.
Each of these individual staff members shall be invited to an inter-jurisdictional kick-
off meeting and then will be invited to each monthly client meeting. The implementation
of applicable recommendations and BMPs will be coordinated with these Departments.
The schedule and funding responsibilities for these BMPs will be addressed with these
Departments within the Plan .
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,.
SCOPE. OF WORK - AUGUSTA-RICHMOND COUNTY
Coordination between the AUO team and GA EPO will be n.:quired during this
project. Consultant will coordinate an initiJ-I meeting with GA EPO. This meeting will
outline the Watershed Protection Pbn and detine Plan goals and objectives with input
from GA EPO. The results of this meeting will be to coordinate with GA EPO to develop
a complete and achievable Pbn, which will receive required regulatory approval.
A second meeting will held with the AUO team and GA EPO (hosted by Consultant)
upon submittal of the" draft Watershed Protection Plan. This meeting will elicit input
from GA EPO regarding the draft Plan and present the monitoring results to date. The
results of this meeting will be to achieve agreement on the format and content of the final
Plan to be submitted to GA EPO for regulatory approval. Consultant will incorporate
comments received from AVO and GA EPOand submit a final. Meeting minutes will be
prepared and distributed by Consultant for all meetings with the AVO team and GA EPD.
Up to two additional meetings with EPO or other relevant state or regional regulatory
agencies such as GA EPD, USGS, or EPA is anticipated. The focus of these meetings
may include permitting issues arid monitoring results.
TASK 4.2
. .
PLAN DEVELOPMENT
It is anticipated that the Plan will be an extension of the Watershed Assessment
Report. The study area for the Plan will be the same as the study area for the Watershed
Assessment and include the following major basins within. the Middle Savanpah Ricer
drainage basin: Rock Creek, Raes Creek, Rocky Creek, Butler Creek; Oates Creek,
Rivers Edge, Spirit Creek, McBean Creek, and Briar Creek which includes Boggy Gut
Creek, and Sandy Run Creek.
The Plan will outline . specific implementation strategies addressing concerns
identified during the Watershed Assessment and will include an implementation
. schedule. Activities and implementation strategies approved by GA EPD in the Plan will
be required to be undertaken by the County to maintain permit compliance. The Plan will
detail the funding sources, the schedule for implementation of the various BMPs, and a
schedule for evaluating and adjusting the program if needed. As a result, inter-
jurisdictional coordination will be important in implementing and funding the Watershed
Assessment recommendations. . As described in Task 4.1, an important component of the
protection plan will be the coordination between staff from various departments.
Consultant will prepare a draft Watershed Protection Plan for AUD review and
comment. The Plan will provide an outline for the cost-effective implementation of
BMPs and other pre-determined recommendations for prevention of water quality
problems within Augusta. These recommendations will include the strategies already
identified by Augusta to address sanitary sewer deficiencies and greenway projects. It
will include additional BMPs where needed and will identify the department responsible
for implementation of each recommendation. The strategies and results of the Public
Outreach Program, the L TMP, and the Funding Analysis will be presented in the Plan.
The success of the program will be measured by feedback from the public and stream
monitoring conducted through the LIMP. .
A preliminary draft Plan will be submitted to AUD for comments. Consultant will
incorporate AVO's comments and submit a revised Plan to AUD and GA EPD. Five
9
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,.
SCOPE OF WORK - AUGUSTA-RICHMOND COUNTY
copies orall deliverables \.vill be submitted to AUD and three copies will be provided to
GA EPD.
Consultant will prepare a final Plan for AUD. The final Plan will be prepared
subsequent to submittal of the draft Plan to GA EPD. Comments from GA EPD and
other pertinent items. identified by GA EPD and AUD will be addressed in the final Plan.
The final Plan will be submitted to GA EPD for regulatory approval. Three final Plans
will be submitted to GA EPD and five to AUD.
If the project team chooses the Protection Plan to bean extension of the Watershed
Assessment Report, the Executive Summary would be edited to reflect the Protection
Plan component of the study. In addition, the Recommendation Section would change as
well as an additional section would be added at the end to discuss the implementation
strategy.
PARSONS
K;\PROCRIPROCURE-DRIA TL.PROJIAUGUST AIFINAL VERSIONIA IT ACHMENT A-FINALDOC
10
ATTACHMENT B - COMPENSATION
The CITY shall compensate the CONSULT ANT $.l32,367.00 for services, which have been
authorized by the CITY under the terms of this Agreement.
The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the
CITY and accompanied by all support documentation requested by the CITY, for payment for
the services, which were completed during the billing period. The CITY shall review for
approval said invoices. The CITY shall have the right to reject payment of any invoice or part
thereof if not properly supported, or if the costs requested or a part thereof, as determined
solely by the CITY, are unreaso"nably in excess of the actual phase of completion of each phase.
The CITY shall pay each such invoice or portion thereof as approved, provided that the
approval or payment of any such invoice shall not be considered evidence of performance by
the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the
CITY of the service covered by such invoice. The CITY shall pay any undisputed items
contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems, which have been encountered, which may..-
inhibit execution of the work. The CONSULT ANT shall also submit an accurate updated
schedule, and an itemized description of the percentage of total work completed for each phase
during the billing period.
When the CITY authorizes the CONSULT ANT to proceed with the work authorized in a Task
Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard
billing rates shown in this Attachment B to the Contract of those principals and employees
engaged directly on the work.
Compensation for professional services shall be invoiced based on the sum of all actual costs
incurred in the performance of the work, including all direct, payroll, overall and profit cost in
an amount not-to-exceed the compensation set forth in any authorized Task Order. All invoices
submitted by the CONSULT ANT shall be detailed to reflect incurred expenses, labor hours and
costs by authorized Task.
Overtime may be performed at the discretion of the CONSULT ANT, but the premium time
portion of the overtime will not be billed to the CITY unless the CONSULT ANT has requested
acceleration of the schedul~d work in writing.
MODIFIED: SEPTEMBER 5, 2002
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ATTACHMENT C - LISTING Of. KEY PERSONNEL
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MODIFIED: SEPTEMBER 5. 2002
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Team Member ',.' Role
Teresa Crisp Project Manager
Talal Sadaka Technical Directors
Francis Kung'u
Srinivas Jalla Project Engineers - Water Quality
Alexander Sharp
Shannon Graham GIS specialist
Debra James Sr, Public Affairs Specialist
Leigh Ann Valletti Public Affairs
Katherine Moore - Ingram Planner
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ATTACHMENT D - SCHEDULE FOR PERFORMANCE
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MODIFIED: SEPTEMBER 5. 2002
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