HomeMy WebLinkAboutParsons Engineering Science
Augusta Richmond GA
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YEAR:
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APPROVED
Ivll\R 0 6 2001
STATE OF GEORGIA
AUGUSTA
(AUGUSTA-RICHMONO COUNTY COMMISSION)
MAJOR PROTECTS
CONSULTANTSER~CESAGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
PARSONS ENGINEERING SCIENCE, INC.
(CONSULTANT)
CONSULTANT:
PARSONS ENGINEERING SCIENCE, INe.
PROJECT:
WATERSHED ASSESSMENT FOR AUGUSTA-RICHMOND COUNTY
DA TE EXCECUTED:
DATE COMPLETED:
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MODIFIED: FEBRUARY 5, 2001
STATE OF GEORGIA
AUGUSTA
MAJOR PROJECTS
CONSUL T ANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
PARSONS ENGINEERING SCIENCE, INC.
(CONSULTANT)
This Agreement is made and entered into this & i:i day of /)1.A-t. { /I- . 2001 by and
between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the "CITY"
and Parsons Engineering Science Inc. a Corporation authorized to do business in Georgia, hereinafter called
the "CONSULTANT."
WHEREAS, the CITY desires to engage a qualified and experience consulting firm to furnish professional
services for: a Watershed Assessment for Augusta-Richmond County Georgia
WHEREAS, the CONSULTANT has represented to the CITY that it is experience and qualified to provide
the services contained herein and the CITY has relied upon such representation.
NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed
by and between the CITY and the CONSULTANT that:
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MODIFIED: FEBRUARY 5, 2001
GENERAL PROVISIONS
CONSULTANT has agreed in its Agreement with CITY to provide the required professional engineering
services for the Project in accordance with the requirements as outlined in and attached as Attachment A-
Scope of Services.
CONSULTANT COORDINATION
The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility
companies, and other consultants as directed by the CITY. CITY, CONSULTANT and all relevant parties
agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably
necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All
parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of
skill and diligence normally employed by professional engineers or consultants practicing under similar
conditions. CONSULTANT will re-perform any services not meeting this standard without additional
compensation.
AMENDMENTS TO AGREEMENT
Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement.
Amendments must be fully executed by both the CONSULTANT and CITY to be valid.
REDUCTION IN REQUIRED SERVICES
If reductions in the required services are ordered by CITY, the credits shall be the amounts for such
services as described in subsequently executed Amendments to this Agreement, and no claim for damages
for anticipated profits shall accrue to the CONSULTANT.
DATE CHANGES
If in this Agreement specific periods of time for rendering services are set forth or specific dates by which
services are to be completed are provided and if such periods of time or dates are changed through no fault
of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable
adjustment.
AGREEMENT MODIFICATIONS
This Agreement shall not be modified except by a duly executed Amendment hereto in writing under the
hands and seals of both parties hereto.
TIME OF COMPLETION
The time of completion shall be as described in the schedule attached hereto as Attachment D - Schedule.
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MODIFIED: FEBRUARY 5, 2001
This Agreement shall terminate immediately and absolutely at such time as appropriated and otheLWise
obligated funds are no longer available to satisfy the obligations of the CONSULTANT on behalf of the
CITY under this Agreement.
PROJECT PROGRESS
CONSULTANT'S services and compensation nnder this Agreement have been agreed to in anticipation of
the orderly and continuous progress of the Project through completion.
LITIGATION
Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support,
prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of City
except in consideration of compensation. All such services required or requested of CONSULTANT by
City except suits or claims between the parties to this Agreement will be reimbursed as additional services.
BINDINGS
It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their
successors, executors, administrators and assigns to the other party to this Agreement and to its or their
successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither
CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in this Agreement without
prior written consent of the other party hereto.
EXTENT OF THE AGREEMENT
This Agreement represents the entire agreement between CITY and CONSULTANT and supersedes all
prior negotiations, representations and agreements, either written or oral.
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MODIFIED: FEBRUARY 5, 2001
DEFINITIONS
Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have
the following meanings:
Agreement Execution - means the date on which CONSULTANT executes and enters into an Agreement
with CITY to perform the Work.
Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to
the CONSULTANT under this Agreement.
CITY -means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia.
CONSULTANT - means the party or parties contracting directly with the City to perform Work pursuant
to this Agreement.
Contract - means the Agreement Documents specifically identified and incorporated herein by reference.
Contract Time - means the period of time stated in this Agreement for the completion of the Work.
Program Manager - means CH:zM-HilI as the representative of the CITY who shall act as Uaison between
the CITY and the CONSULTANT for all matters pertaining to this Agreement, including review of
CONSULTANT's plans and work.
Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having
a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part
of the Work called for by this Agreement.
Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted by
CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement
Price or the Contract Time, issued after execution of this Agreement.
Task Order - means a written order specifying a Scope of Services, time of completion and compensation
limit for services being provided by CONSULTANT. Task Orders shall be incorporated by reference as
part of the Supplemental Conditions of this Agreement.
Work - means any and all obligations, duties and responsibilities, including furnishing equipment,
engineering, design, workmanship, labor and any other services or things necessary to the successful
completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement.
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MODIFIED: FEBRUARY 5, 2001
CONTRACT DOCUMENTS
List of Documents
The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, induding
Task Orders shall constitute the Agreement Documents.
Conflict and Precedence
The Agreement Documents are complementary, and what is called for by one is as binding as if called for
by all. In the event there are any conflicting provisions or requirements in the component parts of this
Agreement, the several Agreement Documents shall take precedence in the following order:
1. Agreement - Induding Attachments
2. General Conditions
3. Supplemental Conditions - Including Task Orders
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MODIFIED: FEBRUARY 5, 2001
GENERAL CONDITIONS
1. COMMENCEMENT OF WORK
The performance of services as defined in the Prime Agreement between CONSULTANT and the CITY,
and herein described in this Agreement as Attachment A shall be commenced upon receipt by the
CONSULTANT of a written Task Order authorization. The effective date of services shall be defined in
each Task Order authorization.
2. PROFESSIONAL STANDARDS
The standard of care for all services performed or furnished by CONSULTANT under this Agreement will
be the level of care and that is ordinarily used by members of CONSULTANT'S profession practicing
under similar conditions.
3. CHANGES AND EXTRA WORK
The CITY may, at any time, request changes in the work to be performed hereunder. All such changes,
including any increase or decrease in the amount of the CONSULTANT's compensation, which are
mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written
Supplemental Agreements to the Agreement.
Changes that involve an increase in the compensation shall be considered major, and require the approval
of the CITY. The Program Manager may approve minor changes to the scope of services that do not
involve an increase compensation schedule.
4. PERSONNEL
The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this Agreement; none of whom shall be employees of, or have any contractual
relationship with, the CITY. All of the services required hereunder will be performed by the
CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall
be authorized or permitted under law to perform such services.
All key professional personnel, including subcontractors, engaged in performing services for the
CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C
- Listing of Key Personnel and incorporate herein by reference. No changes or substitution shall be
permitted in the CONSULTANT's Key Personnel without the prior written approval of the CITY or his
designee.
The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible
charge of supervision and design of the work. The CONSULTANT shall endorse all reports, contract
plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate
category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being
in the full employ of the CONSULTANT and responsible for the work prescribed by this Agreement.
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MODIFIED: FEBRUARY 5, 2001
5. ACCURACY OF WORK
The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct errors and
omissions in its plans and specifications without additional compensation. The CONSULTANT shall give
immediate attention to these changes so there will be a minimum of delay to others.
Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
6. CONFIDENTIALITY
The CONSULTANT agrees that its conclusions and any reports are for the confidential use and
information of the CITY and that it will not disclose its conclusions in whole or in part to any persons
whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same
with it or its authorized representatives. Upon completion of this Agreement term, all documents,
drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become
the property of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and
findings of the work conducted under this Agreement shall not be presented publicly or published without
prior approval in writing of the CITY.
It is further agreed that if any information concerning the PROJECT, should be released by the
CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds for
termination of this Agreement without indemnity to the CONSULTANT, but should any such information
be released by the CITY or by the CONSULTANT with such prior approval, the same shall be regarded as
public information and no longer subject to the restrictions of this Agreement.
7. OPEN RECORDS
CONSULTANT acknowledge that all records relating to this Agreement and the services to be provided
under the contract may be a public record subject to Georgia's Open Records Act (O.c.G.A. 950-18-70, et
seq.). CONSULTANT shall cooperate fully in responding to such request and making all records, not
exempt, available for inspection and copying as provided by law.
8. JURISDICTION
The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT, with
regard to, its interpretation and performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or
relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond
County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction
and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior
Court of Richmond County, Georgia.
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MODIFIED: FEBRUARY 5, 2001
9. TERMINATION OF AGREEMENT FOR CAUSE
If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations
under this Agreement, or if the CONSULTANT shall violate any of the covenants, agreements or
stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of
obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to
maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule
without prior approval of the CITY, shall constitute cause for termination. The CITY shall thereupon have
the right to terminate this Agreement by giving written notice to the CONSULTANT of such termination,
and specifying the effective date thereof, at least five (5) days before the effective date of such termination.
In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared
by the CONSULTANT under this Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents, as mutually agreed by the CITY and CONSULTANT.
10. TERMINATION FOR CONVENIENCE OF THE CITY
The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT. The
CONSULTANT shall be paid for any validated services under this Contract up to the time of termination.
11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS
CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the
submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of Services.
If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT shall
fully cooperate with such other CONSULTANT's and the CITY employees or appointed committee(s), and
carefully fit its own work to such additional work as may be directed by the CITY. The CONSULTANT
shall not commit or permit any act, which will interfere with the performance of work by any other
CONSULTANT or by CITY employees.
12. COVENANT AGAINST CONTINGENT FEES
The CONSULTANT warrants that no person or selling agency has been employed or retained to solicit or
secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies
maintained by CONSULTANT for the purpose of securing business and that the CONSULTANT has not
received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For
breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability
or at its discretion to deduct from the Agreement Price of consideration the full amount of such
commission, percentage, brokerage or contingent fee.
13. RESPONSIBILITY FOR CLAIMS AND LIABILITY
The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its
employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees
from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from
the CONSULTANT, its subcontracts, or agent in the negligent performance or non-performance of work
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MODIFIED: FEBRUARY 5, 2001
under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance
coverage.
14. INSURANCE
The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in force and
effect an insurance policy(s) that will ensure and indemnify both the CITY, and Program Manager against
liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of
any negligent error, act, or omission of the CONSULTANT during the term of this Agreement.
The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's Compensation
insurance in accordance with the laws of the State of Georgia.
The CONSULTANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not
less than:
A. Workmen's Compensation Insurance - in accordance with the laws of the State of Georgia.
B. Public Liability Insurance - in an amount of not less that One Million ($1,000,000) Dollars for injuries,
including those resulting in death to anyone person, and in an amount of not less than One Million
($1,000,000) Dollars on account of anyone occurrence.
C. Property Damage Insurance - in an amount of not less than One Million ($1,000,000) Dollars from
damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars.
D. Valuable Papers Insurance - in an amount sufficient to assure the restoration of any plans, drawings,
field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance - in an amount of not less than One Million ($1,000,000) Dollars.
CI1Y will be designated as an additional insured with respect to CONSULTANT's liabilities hereunder in
insurance coverage's identified in items (b) and (c).
The policies shall be written by a responsible company(s), and shall be noncancellable except on thirty-(30)
days' written notice to the CI1Y. Such policies shall designate the CITY as an additional-insured, except
for worker's compensation and professional liability policies, and a copy of such policy or a certificate of
insurance shall be filed with the Director at the time of the execution of this Agreement.
15. PROHIBITED INTERESTS
15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall acquire no
interest, direct or indirect, that would conflict in any manner or degree with the performance of its
services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement,
no person having such interest shall be employed.
15.2 Interest of Public Officials: No member, officer, or employee of the CI1Y during his tenure or for
one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds
thereof.
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MODIFIED: FEBRUARY 5, 2001
15.3 Employment of CITY's Personnel: The CONSULTANT shall not employ any person or persons in
the employ of the CITY for any work required by the terms of the Agreement, without the written
permission of the CITY except as may otherwise be provided for herein.
16. SUBCONTRACTING
The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit
subcontracted work to be further subcontracted without the CITY's prior written approval of the
subcontractor. The CITY will not approve any subcontractor for work covered by this Agreement that has
not been recommended for approval by the Program Manager.
All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set forth in
this Agreement.
17. ASSIGNABILITY
The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its rights,
obligations, benefits, liabilities or other interest under this Agreement without the written consent of the
CITY.
18. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT
will not discriminate against any employee or applicant for employment because of race, creed, color, sex
or national origin; (2) the CONSULTANT will, in all solicitations or advertisements for employees placed
by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or
national origin; (3) the CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by the Agreement so that such provision will be binding upon each subcontractor,
provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial
supplies of raw materials.
19. DRUG FREE WORK PLACE
CONSULTANT shall be responsible for insuring that its employees shall not be involved in any manner
with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance
in the workplace. For purposes of the policy, "workplace" is defined as CITY owned or leased property,
vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/ or
immedia te discharge.
CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug
statute conviction for workplace violation.
CONSULTANT may require drug or alcohol testing of employees when contractually or legally obligated,
or when good business practices would dictate.
20. ANTI-KICKBACK CLAUSE
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MODIFIED: FEBRUARY 5, 2001
Salaries of architects, drafters, engineer's, and technicians performing work under this Agreement shall be
paid unconditionally and not less often than once a month without deduction or rebate on any account
except only such payroll deductions as are mandatory by law. The CONSULTANT hereby promises to
comply with all applicable "Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts
covering work under this Agreement.
21. AUDITS AND INSPECTORS
At any time during normal business hours and as often as the CITY may deem necessary, the
CONSULTANT shall make available to the CITY and/ or audit representatives of the CITY for examination
all of its records with respect to all matters covered by this Agreement. It shall also permit the CITY
and/ or representatives of the audit, examine and make copies, excerpts or transcripts from such records of
personnel, conditions of employment and other data relating to all matters covered by this Agreement.
The CONSULTANT shall maintain all books, documents, papers, accounting records and other evidence
pertaining to costs incurred on the Project and used in support of its proposal and shall make such material
available at all reasonable times during the period of the Agreement, and for three years from the date of
final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies
thereof shall be furnished upon request. The CONSULTANT agrees that the provisions of this Article shall
be included in any Agreements it may make with any subcontractor, assignee, or transferee.
Such inspections and audits of Consultant's books and records shall not include the financial components
of the Consultant's hourly rates set forth in Attachment C.
22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE
All documents and materials prepared pursuant to this Agreement are the property of the CITY. The CITY
shall have the unrestricted authority to publish, disclose, distribute, and other use, in whole or in part, any
reports, data, maps, or other materials prepared under this Agreement without according credit of
authorship. The CITY shall hold harmless the CONSULTANT against all claims arising out of such use of
documents and materials without the CONSULTANT's knowledge and written consent.
23. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before,
during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations
herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any
additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall
be in writing and appended hereto as prescribed in Article 3 above.
24. INDEPENDENT CONTRACTOR
The CONSULTANT shall perform the services under this Agreement as an independent contractor and
nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in
this Agreement shall be interpreted or construed to constitute the CONSULTANT or any of its agents or
employees to be the agent, employee, or representative of the CITY.
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MODIFIED: FEBRUARY 5, 2001
25. NOTICES
All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid.
Notices shall be addressed as follows:
CITY:
ADMJNISTRA TOR
CITY OF AUGUSTA
530 Green Street
Augusta, GA 30901
CONSUL T ANT:
PARSONS ENGINEERING SCIENCE, INC.
5390 TRIANGLE P ARKW A Y SUITE 100
NORCROSS, GEORGIA, 30092
ATT: PHILLIP K. FEENEY
Copy to:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street
Augusta, GA 30901
PROGRAM MANAGER:
AUGUSTA PROGRAM MANAGER
CH2M HILL, We.
360 Bay Street
Augusta, GA 30901
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MODIFIED: FEBRUARY 5, 2001
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
AUGUS
CONSULTANT
~f;~
BY:
PRINTED NAME:
PRINTED NAME: S. BHOY GHOSH
ITLE: MAYOR
TITLE: REGIONAL OFFICE MANAGER
DATE:
DATE:
Copy To:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street
Augusta, Ga 30901
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MODIFIED: FEBRUARY 5, 2001
CONSULTANT'S RESPONSIBILITIES
CONSULTANT, in order to determine the requirements of the Project, shall review the
information in Attachment A - Responsibilities of the Design Engineer on Utilities Projects.
CONSULTANT shall review its understanding of the Project requirements with Program
Manager and shall advise CITY of additional data or services which are not a part of
CONSULTANT's services, if any, necessary for design to begin.
PROTECT UNDERSTANDING
Upon request from the CONSULTANT, CITY may provide all criteria and full information as to
CITY's and CONSULTANT'S requirements for this part of the project, including design
objectives and constraints, space, capacity and performance requirements, flexibility and
expendability, and any budgetary limitations. CONSULTANT may request from the CITY to
furnish data, reports, surveys, and other materials that may be relied upon in performing
CONSULTANT'S services.
REVIEW OF WORK
Authorized representatives of the CITY may at all reasonable times review and inspect the
project activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY
in association with this Agreement shall be subject to review.
The CITY may at any time request progress reports, prints or copies of any work performed
under this Agreement. Refusal by the CONSULTANT to submit progress reports and/ or plans
shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies
with the CITY's request in the regard.
The CITY's review recommendations shall be incorporated into the plans by the
CONSULTANT.
CONSUL T ANT'S INSURANCE
CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as
specified in General Condition 14 - Insurance.
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MODIFIED: FEBRUARY 5, 2001
~
CITY'S RESPONSIBILITES
CITY-FURNISHED DATA
CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's
services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness,
and completeness of the information provided by CITY.
RIGHT TO ENTER
The CONSULTANT will notify all property owners or occupants of the intent to enter
properties for the purpose of accomplishing work in accordance with the practices of the CITY.
The CONSULTANT shall discuss with and receive approval from the CITY prior to sending
notices of intent to enter private property. Upon request by the CONSULTANT, the CITY will
provide the necessary documents identifying the CONSULTANT as being in the employ CITY
for the purpose described in the Agreement.
ADVERTISEMENTS, PERMITS, AND ACCESS
Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and
land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT
construction.
TIMEL Y REVIEW
CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and
render in writing decisions required by CITY in a timely manner.
PROMPT NOTICE
CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes
aware of any development that affects the scope or timing of CONSULTANT's Services, or of
any defect in the work of CONSULTANT or construction contractors.
CITY'S INSURANCE
CITY will maintain property insurance on all pre-existing physical facilities associated in any
way with the PROJECT.
LITIGATION ASSISTANCE
The Scope of Services does not include costs of CONSULTANT for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by CITY. All such Services required or requested of CONSULTANT by CITY, except
for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional
servIces.
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MODIFIED: FEBRUARY 5, 2001
ATTACHMENT A - SCOPE OF SERVICES
MODIFIED: FEBRUARY 5,2001
SCOPE OF WORK - AUGUST A-RICHMOND COUNTY
WATERSHED ASSESSMENT
Revision: 2
February 16,2001
WATERSHED ASSESSMENT FOR AUGUSTA-RICHMOND
COUNTY
SCOPE OF SERVICES
The goal of the Augusta-Richmond County Utilities Department is to update its surface water
withdrawal and intake permit from the Savannah River. Therefore, the Augusta Utilities
Department (AUD) will have to complete a watershed assessment. The objective of a watershed
assessment is to identify areas where water resources are affected by "stressors" (contaminants
entering the water) and provide a factual basis for mitigation of water quality problems using
sound engineering solutions and regulatory measures. This study should establish the framework
to address future water quality and quantity, wastewater and storm water permitting, total
maximum daily loads (TMDLs), public involvement and education, funding sources, and
compliance with other regulatory agency requirements. The project will address watershed
assessment and protection according to the GAEPD's program.
Task 1 - Project Management
Project management is an important part of any project in that it is the tool that keeps the project
on schedule, within budget, coordinates between all of the tasks and related activities, and
provides the communication conduit between the client and project participants. The Parsons
Team shall be responsible for the following project management efforts:
1.1. Develop Project Management Plan
1.2. Refine Scope Work
1.2.1. Meet with Augusta-Richmond County (AUD) staff to review and discuss this
initial scope of work and identify proposed revisions.
1.2.2. Revise initial scope of work based on this input, creating up to two drafts for
review by AUD.
1.2.3. Issue final scope.
1.3 Prepare a Project Work Plan
1.3.1 Define roles and responsibilities of PARSONS project team members and submit
to AUD.
1.3.2 Meet in a half-day session to define mutual expectations and communication
needs and protocol.
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1.3.3 Prepare and submit a project schedule for review and approval by AUD. This
schedule will be used as a project control system for PARSONS and as a basis
for status reporting.
1.3.4 Provide AUD with an itemized list of tasks and estimated cost per task. As the
project progresses and information becomes available, it may be appropriate to
redistribute the individual task budgets.
1.3.5 Prepare a draft Project Management Plan that will provide the basis for
accomplishing and completing the project. The work plan shall address the
following subjects and include the following sections or items: Project
Description, Approach, Assumptions, Responsibilities, Quality Control Plan,
Schedule of Performance (Gantt Chart), and Project Budget. AUD will review
the plan and provide any comments within 30 days of receipt of the plan.
PARSONS will review the plan and provide any response to the comments
within 15 days of receipt and incorporate appropriate comments in to the final
work plan, which shall be submitted within 15 days after their response to
comments.
1.3.6 Develop draft project team communication plan that defines external and internal
lines of communication to be incorporated into the work plan.
1.3.7 Review and revise draft project work plan based on AUD comments.
1.3.8 Issue final work plan to PARSONS project team and AUD.
1.4 Project Communications
1.4.1 Meet with ADD, TAC, and CAG (see Task 2.3) monthly, or as needed up to a
maximum of 30 total meetings for project coordination and updates, prepare for
meetings, and prepare and distribute meeting minutes.
1.4.2 Implement the project communications plan developed as part of the project
work plan (including phone calls, e-mails, meetings, memos, letters, transmittals,
and other project communications as necessary to perform the project).
1.4.3 Hold internal PARSONS Team coordination meetings as needed.
1.4.4 Prepare and submit a monthly status report to update the study schedule, list
milestones achieved, support and document schedule changes, update project
costs and justify changes to the schedule or proposed study costs.
1.4.5 Coordinate with GAEPD and other relevant state and regional agencies regarding
acceptance of the plan (see Task 7.0).
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1.4.6 Interim Phase Technical Memorandum (TM) - Prepare preliminary technical
memoranda at interim periods for critical tasks to be reviewed by AUD, and
T AC and CAG, as appropriate. (These memoranda are referenced in the
appropriate task)
1.5 Project Close-out
1.5.1 Deliver hydrologic and hydraulic models and user guide(s) to ADD.
1.5.2 Deliver watershed model(s) and user's guide(s) to ADD.
1.5.3 Deliver final GIS database.
1.5.4 Deliver public outreach items as detailed in Task 2.
1.5.5 Archive and deliver hard copies and electronic files of deliverables and
appropriate backup to AUD.
1.5.6 Archive and deliver functional information management systems developed as
part of the Data Collection, Characterization, Modeling, and Watershed
Management Program Development task categories.
Task 2 - Public Education and Participation
People most affected by watershed management decisions should have an opportunity to be
involved in the decision-making process. The Parsons Team will develop a plan to educate and
involve stakeholders in the various stages of the project. This plan will help to initiate
communications between all project participants including citizens, businesses, regulatory
agencies, and other government entities. Stakeholders will be contacted and involved early in the
process.
2.1 Stakeholder Identification
2.1.1 Identify major stakeholder groups in the project area using AUD data on
residences and businesses, as well as zip code-based information and set up a
stakeholder database. Major stakeholder groups will include, but not be limited
to, neighborhood associations, citizens, homeowners associations, interest
groups, schools, businesses, local governments, and state, regional and federal
agencies.
2.1.2 AUD will assist in identifying various members of the community who reside or
have significant involvement or interest in the study area,
2.1.3 Manage and update the database, as needed.
2.2 Stakeholder Input
2.2.1 Contact stakeholders using up to 6000 two-sided insert or flyer to introduce the
project and inform stakeholders of field investigations; this flyer will be inserted
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in AUD water and sewer bills, passed out by field crews, and placed at various
locations throughout the project area; and
2.3 Set up a Technical Advisory Committee (TAC) and a Citizen Advisory Group (CAG)
2.3.1 Assist the AUD in the establishment of a CAG, which should be comprised of a
maximum 13 members representing the overall stakeholder groups and a TAC,
which should be comprised of a maximum five members with a technical
background relative to water resources and representing one of the many
stakeholder groups.
2.3.2 Arrange and attend bimonthly TAC meetings (up to eight TAC meetings) and
quarterly CAG meetings (up to five CAG meetings, three of which will be
scheduled with TAC) to monitor progress and activities and to establish and
maintain contact with members. Create and distribute meeting notices, public
information flyers, meeting summaries, project-specific handouts, and other
informational materials for watershed-specific T AC and CAG meetings.
2.4 County-Wide Meetings and Briefings
2.4.1 Arrange and hold two community outreach efforts (e.g. Workshops,
presentations, events, etc.) focused on eXplaining the County's program and
obtaining input from participants as well as presenting the findings and proposed
recommendations of the program. Outreach efforts will also provide information
on water resources education and participation. A Power-Point presentation
shall be prepared with supporting materials provided by other tasks.
2.5 Develop Final Presentation of the Watershed Assessment for the Board of County
Commissioners (HOCC).
2.5.1 Develop a draft presentation outline for review by AUD, TAC and CAG.
2.5.2 Incorporate review comments and develop draft presentation for review by AUD.
2.5.3 Incorporate review comments and develop a final presentation.
2.5.4 The Parsons Team shall make two (3) presentations to the BOCC. The first
presentation wi II be to request the approval of T AC / CAG, the second to present interim
project findings and the last presentation will be to present the draft version of the Final
Watershed Management Plan report.
2.6 Public Web Site Support -The Parsons Team will prepare a one (1) page summary of
information on the project for the existing Augusta-Richmond County web site and
coordinate with City GIS department on format so that it can easily be uploaded to the
existing website.
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2.7 Media Outreach -The Parsons Team will provide to AUD information, maps, and other
materials as appropriate to prepare up to three (3) press releases and up to five (5) public
service announcements.
2.8 Public Information and Education Components - Purchase an "Enviroscape" model to
be used at public presentations, and to be made available to AUD staff for public
educational activities. The model will be used at up to six (6) educational meetings at
schools, libraries, or other centers during the project. The model will be delivered to
AUD at the end ofthe project.
Task 3 - Data Collection
Collecting field data is the key to assessing, verifying, and understanding the existing conditions
of the watershed. Surveyors, scientists and engineers will systematically collect field data
throughout the watershed by walking, measuring, and photographing the streams, wetlands,
conveyance systems, and potential pollutant sources in the Augusta-Richmond County
watershed. The field reconnaissance data is combined with existing available data to establish
baseline conditions in terms of water quality, water quantity (flooding, etc.), stream bank erosion,
and natural habitat.
3.1 Define Subbasins
3.1.1 Determine a practical subbasin. The extent and size of a subbasin will be
determined, as problems, needs, and objectives are identified for the project.
3.1.2 Delineate the subbasins. Available data and information from USGS and the
available topographic information will be used for delineation. The project area
will be divided into several subbasins.
3.1.3 Develop GIS subbasin theme. The delineated subbasins for the entire project
area will be a theme coverage in the AUD GIS database, consistent with other
planning maps.
3.2 Compile existing available data from AUD, GAEPD, USEPA, FEMA, and other sources,
including (in electronic form where available) the following types of data. Data
considered pertinent may be either at a specific location or of a general nature that is
applicable throughout the project area.
3.2.1 Digital databases should be populated and related to map features on AUD GIS
in an ARCIINFO format. The digital database shall have fields that tabulate,
describe, characterize, summarize and generally locate information. This
information shall include:
· Present Land Use - The 1995 Augusta Richmond County Comprehensive Land
Use Plan as well as the 1992 Land use information from the City of Augusta will
be obtained in hard copy and will be digitized by Parsons. Parsons will update
this coverage in Arc View using the aerial photography and County input.
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· Future Land Use - The projected 2010 land use conditions will be obtained from
the County and then digitized by Parsons. Parsons will meet with the planning
department to determine where adjustments should be made to reflect the 2020 or
build-out conditions and will incorporate those adjustments in the GIS coverage.
· NRCS hydrologic soil types.
· Streets (based on a cumulative comparison of aerial photography and AUD GIS).
· Multi-objective factors (parks, greenways, areas of biological significance).
· Topographic contours (based solely on the information contained in AUD GIS
system).
· Current surface water monitoring locations.
· Digital aerial photography.
· Floodplain areas.
· Channel eroded reaches.
· Centerline flow path of major and minor conveyance system.
· Water quality data.
· Biological and habitat.
· Drinking water intakes.
· Any Point - Discharge information
· Hydrologic and meteorological data.
· Existing attainment status for streams and data upon which status was
determined.
· Existing historical landfills.
· Publicly sewered and septic tank areas
· Existing BMPs including as-built of outlet structures where available
· Existing ordinances and regulations.
· Parcel coverage and any mapped building footprints
· Wetland inventory maps
· Vegetation cover
· Satellite imagery
· Comprehensive plans
. Soil survey maps
· Easements
· Identification of land owned by Augusta-Richmond County, or State or
environmental groups
· Data from USEPA, GAEPD, AUD, and the Book on Industrial Facilities shall be
used to develop a Water Pollution Source database in Arc View.
3.3 Identification of Problems, Needs, and Objectives
3.3.1 Review existing data and conduct discussions with AUD staff (assumed
attendance at three (3) meetings, with departmental staff). This will include the
previous reports and studies.
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3.3.1.1 Review the complaint and other data on file related to sanitary sewer
overflows (SSO), septic tank failures and erosion within AUD. Copies
of information will be provided to the Parsons Team at no cost. The
information may be in differing formats including digital and hard
copy records or summaries of records. A complaint database will be
established to compile the various sources of complaints. Certain
information for populating the database will be researched by the
Parsons Team.
3.3.1.2 Conduct interviews of ADD engineering and maintenance staff to
obtain information on their knowledge of the system and areas of
erosion, water quality degradation, septic tank failures, and sanitary
sewer overflows.
3.3.1.3 Perform field visits to the sites (assumed to be 25-50 separate
locations) identified with problems and formulate preliminary
approximate cause opinions and potential solutions. The problem
areas visits will be coupled with stream walks and any facility
inspections. The problem areas visited will be geo-referenced in the
ArcView database. All photos taken of the problem areas and of the
stream walks will be hot-linked in GIS.
3.3.1.4 At a regular monthly meeting, Parsons will present to ADD the
findings of the problem area visits and the stream walks. These
findings will help identify basin specific problems or needs and will be
used in developing site-specific alternatives.
3.3.2 Identify the problems and needs specific to the basin. Incorporate or modify the
recommendations and procedures presented in previous studies of the basin to
reflect unique concerns or problems.
3.3.3 Identified problems and needs will be discussed during a ~ day workshop,
(including how the identified problems will be considered in the project) with
ADD and TAC, and incorporated into the Watershed Impacts Assessment TM
referenced in Task 6.1.
3.4 Water Pollution Source Identification - The (MS4) NPDES Permit requires AUD to
locate and identify possible water quality pollution sources that discharge into the
municipal storm water conveyance systems.
3.4.1 Database development - Data shall be gathered from a number of sources
(DSEPA, GAEPD, ADD, and The Book on Industrial Facilities) and compiled
into a GIS database when feasible. It is assumed that approximately 500 records
will be entered into the database. Information to be provided shall include:
Name of Firm, Address, Parcel Number, or coordinates, Phone Numbers, Name
of Responsible individual, SIC Code, Type of Operation, Size of Site, Sub-Basin,
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Conveyance System Receiving Runoff, and Potential Pollutants Used on Site.
The sites will be geo-referenced if site address information is available.
3.4.2 GIS Mapping - GIS map layers (polygon features) will be develop to identify and
geo-reference industries and commercial enterprises that are potential water
quality pollution sources shall be prepared for ADD's GIS. Identified potential
sources shall be linked to the database created in the activity.
3.4.3 GIS and database data shall be compatible with Arc View and Arc/Info systems
and information structures. The Parsons Team shall locate and map database
features and establish linkage to the data using and Arc View theme without the
use of third party software.
3.4.4 Parsons will attempt to obtain the NPDES permit applications for the various
industries. In addition, some sites may be visited based on the information in the
application or based on the receiving water's water quality. Segments of Butler
Creek and Rocky Creek are on the 303(d) list and the industrial sites upstream of
these stream segments will be visited in order to possibly identify potential
sources of specific water quality parameters. Up to 300 sites will be evaluated
either by obtaining the permit application or site visits.
3.4.5 Stream walks will be limited to the 303(d) listed streams or areas where the
monitoring stations indicate problems. Up to 30 percent of the studied stream
may be walked.
3.4.6 A photo log will be provided for all field visits.
3.5 Preliminary Wetlands Delineation
3.5.1 Provide a GIS layer of National Wetland Inventory (NWI) map as part of the
AUD GIS coverage.
3.6 GIS Database
All aforementioned data and information collected for the Data Collection Task will be
used to construct a database in GIS format. Each type of data will be presented as a
theme coverage. These data will be geo-coded and prepared for spatial display.
3.7 Data Collection TM
Submit a Technical Memorandum summarizing the data collection task and information
collected.
Task 4 - Watershed Characterization
The objective of watershed characterization is to assess the existing chemical, physical, and
biological conditions of the streams in the watershed, and gather appropriate information to
support the water quality modeling efforts that simulate and predict future conditions. The
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watershed characterization task will include the following:
4.1 Data Collection for water quality and biological information
4.1.1 Review of historical, existing water quality data including data sources such as
NPDES, USGS, Savannah River reports,
4.1.2 Identify water quality and biological data gaps and incorporate into the QAPP
and biological monitoring plan
4.2 Quality Assurance Project Plan
4.2.1 Develop a Quality Assurance Project Plan (QAPP) based on AUD guidance,
including:
· Monitoring locations
· Targeted parameters
· Monitoring methods and equipment
· Monitoring frequencies
· QA/QC protocol
· Sample handling and analysis protocol
· Record keeping
· Safety
· Schedule
· Data reporting and summary protocol
· Database development
· A plan to assess the current in-stream water quality during both dry and
wet weather conditions.
4.2.2 Issue the plan for review by AUD and incorporate comments.
4.2.3 Issue final QAPP.
4.3 Water Quality Monitoring
4.3.1 Perform in-stream monitoring in the watershed according to the monitoring plan.
For purposes of this initial scope and cost estimate, the following assumptions
were made (which may be modified based on discussions with GA EPD and
AUD):
· Monitoring equipment (autosamplers) will be provided by AUD or leased, as
necessary, and described in the monitoring plan. If AUD's equipment is used,
the samplers can be setup for long-term monitoring.
· Comprehensive Monitoring Locations will be key locations in the basins where
we will monitor the suite of water quality parameters, biological monitoring
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(including fish samples), and flow monitoring. These sites will be used to
calibrate the model, develop a baseline, and provide the primary data set for a
correlation analysis. There will be up to 8 comprehensive monitoring locations.
o Water Quality parameters to be analyzed at the Comprehensive
Monitoring Locations include the following.
In-situ (on-site) parameters:
· Flow
. Temperature
· pH
· Conductivity
· Turbidity
· DO
Laboratory Analytic parameters:
Total suspended solids (TSS)
Total dissolved solids (TDS)
Total hardness (as CaC03)
Chemical Oxygen Demand (COD)
Total Organic Carbon (TOC)
Total phosphorous (TP)
Ortho phosphorous (P04)
Nitrite (N02) )
Nitrate (N03) )
Ammonia (NH3)
Total Kjeldahl Nitrogen (TKN)
Fecal coliform bacteria
E. coli bacteria
.
.
.
.
.
.
.
.
.
.
.
.
.
· Two of the eight events (one dry weather and one wet weather) will be
analyzed for non-standard parameters (in addition to the standard
parameters), which are likely to include:
· Total and dissolved zinc (clean sampling and analysis)
· Total and dissolved copper (clean sampling and analysis)
· Total and dissolved lead (clean sampling and analysis)
· Total and dissolved cadmium (clean sampling and analysis)
· Total and dissolved chromium (clean sampling and analysis)
· Selenium will be sampled if the stream is 303(d) listed for
selenium.
· The grab sampling locations will be used to isolate problems, develop and justify
watershed protection guidelines, and allow the team the flexibility to respond to
unexpected sampling results. Grab sampling will occur during every sampling
event but the locations of these samples will float from basin to basin with each
sampling event. There will be a total of] 8 grab sampling locations.
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Approximately 6 grab samples will occur for each event. Grab sampling for
more than one event is expected at each of the 18 locations. The grab sampling
will not be used to calibrate the models, although it will be analyzed during
model verification, and during the correlation analysis.
· Assuming weather permits, eight (8) events will be sampled for the standard
parameters (one for each sampling station and two for least-disturbed waters).
Four (4) events shall be sampled for each season, summer (May-October) and
winter (November-April). The Four (4) events will include three (3) wet weather
storm events and one (1) event during dry weather periods.
4.3.2 Perform laboratory analysis for watershed water quality samples.
4.3.3 Install, calibrate, and collect data from up to eight in-stream flow monitoring
stations and up to three rainfall stations in the basin.
4.3.4 Apply QA/QC to analyze data developed and manage in a database that
facilitates summarization and development of model input data.
4.3.5 Prepare technical memorandum (TM) summarizing monitoring data and
characterizing data trends.
4.4 Biological Monitoring
4.4.1 Applying the US EP A Rapid Bio-assessment Protocol (RBP), develop detailed
biological monitoring plan for the watershed. All sampling will be conducting
following GA DNR protocols. The monitoring plan will include
· Monitoring locations (same as Comprehensive Monitoring Locations)
· Reference stations (urban and un-impacted)
· Monitoring indicators (benthos and fish)
· Methods and equipment (modified RBP, fish, and IE] protocol)
· Monitoring conditions
· QA/QC protocol
· Sample handling and analysis protocol
· Record keeping
· Safety
· Schedule
· Data reporting and summary protocol
· Database development
4.4.2 Issue the plan for review by AUD and incorporate comments.
4.4.3 Issue final plan.
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4.4.4 Perform in-stream monitoring In the watershed according to the biological
monitoring plan.
4.4.5 Perform assessments according to location requirements In Table 1 below
entitled "Biological Monitoring Requirements" for:
· Habitat
· Benthic macro invertebrates
. Fish
Table 1 - Biological Monitoring Requirements
Sampling Element Estimated samples
Habitat Assessment Locations 8
Required
Benthic macro invertebrate Locations 8
Required
Fish Locations Required 8
Habitat, macro invertebrates, and fish 2
at least-disturbed reference stations
Two Reference stations will be selected. Additionally, the following shall apply:
· A single late spring/early summer monitoring event for each location.
· Approved modified RBP protocols and IB! protocols
4.4.6 Perform laboratory analysis for benthic macroinvertebrate samples.
4.4.7 Prepare a TM summarizing biological sampling results and characterizing data
trends.
Task 5 - Water Quality Modeling
The objective of this task is to develop a model that can simulate water quality conditions,
potential future impacts due to changes in land use, and effectiveness of various pollution control
measures. Various BMPs will be identified and quantified in terms of pollutant reduction
efficiency and incorporated into the model.
5.1 Model Selection
5.1.1 It is anticipated that the USEP A BASINS model will be selected for use and
modeling related efforts should assume the use of that modeling software. The
BASINS model was developed specifically for purpose of calculating Total
Maximum Daily Loads (TMDLs).
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5.2 Develop Model(s)
5.2.1 Integrate model data needs with Watershed Characterization Plan as necessary.
5.2.2 Develop draft modeling approach and options, and basic model framework using
existing data and appropriate literature values for a pilot sub-watershed in the
watershed for use in model development, and present the selected model, goals,
and procedures to AUD and TAC (and CAG, if appropriate) in a workshop
setting.
5.2.3 Using the input data gathered as part of the basin characterization and data
collection task category along with the experience gained from preparing the
pilot sub-watershed, develop the model for each of the subbasins.
5.3 Calibrate Model(s)
5.3.1 Begin initial model calibration (in parallel with monitoring) for the pilot sub-
watershed (working from annual mass balance to seasonal variability of storm
events).
5.3.2 Continue refining the model based on additional monitoring data available until
acceptable level of accuracy, as defined by the modeling objectives, has been
reached.
5.3.3 Document the calibration of the pilot sub-watershed in the TM (Task 5.7).
5.3.4 Verify individual model calibration based on the data collected during the
Watershed Characterization task.
5.4 Modeling subbasin of Existing and Future Land Use Conditions
5.4.1 Apply model to the watershed under existing and future land use condition with
no additional improvements for the future land use..
5.4.2 Calculate non-point source pollutant loads per land use and basin.
5.4.3 Identify basins that have high potential of pollutant loading.
5.4.4 Estimate targeted pollutant loading to achieve protection of streams.
5.4.5 Estimate reduction of pollutant loading by applying different BMPs.
5.4.6 Per AUD comments, run modeling analyses for up to three management
scenarios using future land use with proposed BMPs.
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5.4.7 Summarize and prepare the model output in tabular and graphic form.
5.5 Watershed Modeling TM
5.5.1 Develop a summary of modeling results.
5.5.2 Develop a draft TM documenting the watershed modeling task and results.
5.5.3 Submit the draft TM to AUD and TAC for comments.
5.5.4 Incorporate comments and issue final TM.
Task 6 - Watershed Impacts Assessment
The effects of urbanization on stream health include changes in hydrologic regime, channel
morphology, and physiochemical water quality. Correlation analysis will be used to identify
meaningful relationships between stream health and watershed hydrologic and water quality
conditions. This analysis will be based on field sampling data and is intended to be a general
means of establishing associations between the various factors.
6.1 Watershed Impacts Assessment Results
6.1.1 Perform integrated analysis of factors affecting the streams, including modeled
pollutant loads, sampling results, problems, needs and objectives, and identified
habitat impacts.
6.1.2 Identify, describe, and quantify, as possible, impacted areas.
6.1.3 Prepare draft impacts assessment TM on existing conditions and observed
impacts and contributing factors.
6.1.4 Submit draft impacts assessment TM for review and comment to AUD and the
TAC.
6.1.5 Incorporate comments and issue final impacts assessment TM.
Task 7 - Watershed Improvement Guidelines
It is important to identify water quality targets, or improvement guidelines, early in the project in
order to evaluate existing data and to insure that the monitoring plan include the correct
parameters and analytical detection limits. The target conditions can be defined as meeting state
water quality standards or appropriate turbidity or pathogen levels, for example. Stakeholders
can help determine the point at which cost and target conditions are maximized. The guidelines
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will be presented to the CAG and TAC.
7.1 Prepare draft Technical Memorandum of Watershed management guidelines based on the
Impact Assessment, AUD, guidance, and the T AC and CAG input, consistent with
guidelines previously developed by the Program Team. The draft guidelines may
include:
7.1.1 Aquatic integrity guidelines consistent with designated use.
7.1.2 Water quality/pollutant load guidelines consistent with attainment of water
quality standards.
7.1.3 Flooding and stream channel stability guidelines.
7.1.4 Where appropriate, document constraints that prevent attainment of existing
standards and support site-specific revision of standards (other guidelines beyond
standards, aesthetics, public health, etc.).
7.2 Setup and attend up to two (2) meeting(s) with GA EPD to discuss the issues related to
proposed guidelines.
7.3 Incorporate comments and issue final guidelines.
Task 8 - Watershed Management Plan
This task consists of developing a Watershed Management Plan that outlines proposed projects to
address the identified problems. This task will also include the evaluation and ranking involved
in developing those recommendations.
8.1 Summarize Problems / Issues and Develop Strategies for Actions
8.1.1 Based on the results of above Tasks including Data Collection, Watershed
Characterization, and Watershed Modeling, the Parsons Team will summarize
the condition of the water resources in the project area. This will include the
identification of areas in the watershed where water quality, flooding, and
erosion problems have been improved or degraded.
8.1.2 Meet with ADD, the T AC, and the CAG to discuss basic approaches and
frameworks to watershed management and obtain feedback on needs,
constraints, and concerns.
8.1.3 Develop strategies to address problems and issues.
8.2 Watershed Management Scenarios
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8.2.1 Coordinate the development of watershed management scenarios with ongoing
related projects.
8.2.2 Using watershed management strategies as the base, develop draft watershed
management scenarios for the subbasins. In each area where there are problems,
the following approaches will considered:
· Investigate retrofitting opportunities of existing flood control structures
to provide water quality control and additional control of flood volumes
and in-stream velocities.
· Investigate opportunities to control/manage water quality and quantity of
runoff through the use of passive controls, such as land use zoning;
buffer strip requirements, vegetated channels, and the like.
· Investigate the use of structural controls for the management of runoff
water quality and quantity, including wet detention ponds, dry detention
ponds, artificial wetlands, first flush devices, (impact of these devices on
flood peak rate and timing must be reflected in hydrology and hydraulics
analyses).
· Identify mitigating measures required to prevent, reduce/eliminate
potential site specific flooding, erosion, and pollution issues relating to
the storm water conveyance system.
· Evaluate the elements of the current storm water maintenance program
that impact surface water quality and flooding issues. Review potential
frequency and type of maintenance for various systems and facilities
throughout the study area to meet NPDES requirements. Typical
maintenance needs to include channel banks, catch basin cleaning, litter
control, sediment removal and other activities related to post-
development. The Parsons Team shall recommend a maintenance
program implementation methodology and opinion of cost of the
program that will meet the NPDES permit requirements, relating to
maintenance for the project watershed. Specific maintenance
recommendations identified from the complaint data will also be
provided.
· Identify administrative requirements such as enhance existing
ordinances, revise standards, implement procedures, and controls,
necessary for Watershed Management.
· Identify land use controls for sensitive areas such as wetlands, flood
plains and riparian areas.
· Coordinate with other AUD Departments including the Forestry
Department, Recreation, Public Works, Planning and Zoning, and Trees
and Landscape Department, to integrate into the Management Plan an
assessment of the use of greenways, maintenance of biodiversity,
conservation, and other environmental considerations/objectives for
implementation into administrative controls.
· Evaluate, develop, and recommend the procedures needed to address on-
site septic systems. The Parsons Team shall review current AUD
administrative procedures that impact water quality (NPDES), identify
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on-site system characteristics, evaluate establishing a regular homeowner
septic system inspection and maintenance program, and provide an
opinion concerning the benefits of implementing educational programs
for homeowners regarding proper maintenance and functioning of septic
systems.
· The Parsons Team will review complaint recordsJor possible SSOs.
8.2.3 Prepare and submit draft up to three watershed management scenarios to AUD,
and T AC for comment and incorporate comments.
8.3 Evaluation of Watershed Management Scenarios
8.3.1 Develop draft scenario evaluation criteria focused on goals of watershed
management. For any suggested structural BMP in addition to other technical
criteria, evaluation criteria shall include: impacts on habitat for existing wildlife
and any listed threatened or endangered species, impacts to any cultural
resources, and impacts to any specimen trees as specified in AUD's tree
protection regulations. The Parsons Team shall provide a cursory on-site
investigation for each structural BMP recommended for evaluation.
8.3.2 Present the scenario evaluation criteria to AUD and the TAC for comment and
incorporate comments.
8.3.3 Prepare draft evaluation data, based on evaluation criteria, for each scenario
under future conditions.
8.3.4 Run watershed models for each scenario under future conditions and present the
results in graphical and tabular fonn
8.3.5 Attend one workshop to present preliminary scenarios to AUD and CAG.
8.3.6 Incorporate comments and prepare final scenarios.
8.4 Evaluate Capital Improvement Projects for Watershed Management
8.4.1 Evaluate costs for planning and budgeting purposes for major capital
improvement projects identified.
8.4.2 Provide a description of the cost effectiveness and feasibility of stonnwater best
management practices (BMP) for water quality/quantity runoff in project area.
8.4.3 Develop a prioritization matrix for the capital projects. The matrix will be
presented and applied during a workshop with AUD and the TAC.
8.4.4 Identify potential funding sources for implementing watershed management
scenanos.
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8.5 Watershed Management Plan Development
8.5.1 Long-term trend monitoring plan
· Develop a draft long-term trend-monitoring plan for observing trends,
identifying problems, and verifying performance of management plan
components in the specific watershed.
· Submit the draft plan to AUD, the T AC and CAG, and GA EPD for
comment and incorporate comments.
· Issue final long-term trend monitoring plan for the watershed.
8.5.2 Measurements ofImprovements
The Parsons Team will recommend measures that can indicate success of the water
resources management efforts by the AUD after implementation of recommended
actions.
8.5.3 Watershed Management Plan
· Develop a draft Watershed Management Plan (WMP), incorporating
recommended scenarios and recommendations for implementing the
Watershed Management Plan within ADD.
· Submit draft plan to AUD, the TAC, and GA EPD for comment and
incorporate comments.
· Issue final "public-friendly" brochure of the watershed management plan.
· Present the final recommendation to the BOCC.
· Prepare a final WMP.
Below is a list of deliverables broken into tasks expected for the project:
Task 1 - Project Management
· Up to two drafts and a Final Scope of Work
· Project Schedule
· Draft Project Management Plan
· Final Project Management Plan
· Meeting Minutes (monthly or more frequently up to 30)
· Monthly Status Reports
· Monthly Updated Schedules
· Minutes from Task Leaders / County Staff Meetings
· Project Closeout including user's guide to models, watershed models (digital),
electronic and hard copies of deliverables
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Task 2 - Public Education and Participation
· Stakeholder database (draft)
· Stakeholder database (final)
o TM addressing Stakeholders Interviews
· Draft Public Communication Plan
· Final Public Communication Plan
· Meeting Notices, flyers, meeting summaries, project specific handouts, and other
materials for CAG meetings
· T AC and CAG meeting summaries
· Draft Presentation outline of the Watershed Management Plan to be presented to
BOC
· Final Presentation outline of the Watershed Management Plan to be presented to
BOC
· "2 briefings, 2 practice sessions, and 3 BOC meetings - Summary of meetings"
· Support Information to be included in Web Site
· "Maps, other materials for news articles and public service announcements"
· Bimonthly newsletters - total of nine
· "Enviroscape"
Task 3 - Data Collection
· Water Management Units - GIS theme
· GIS themes of existing data from AUD, EPD, EP A, FEMA, and other sources
· TM summarizing data collection
· Minutes from 3 meetings with AUD staff regarding problems, needs and objectives
· Photolog and summary of field visits
· TM summarizing problems, needs, and objectives
· Database of water pollution sources
· GIS theme of potential water quality pollution sources
· Database of field inspections of pollutant sources
· GIS theme illustrating NWI maps and field observations
· GIS database of data collection task - (data will be geo-coded)
Task 4 - Watershed Characterization
· Draft Quality Assurance Project Plan
. Final Quality Assurance Project Plan
· TM summarizing monitoring data and characterizing data trends
· TM on chosen Reference Station(s)
· TM summarizing sampling results and data trends
· Database of monitored Data and QA/QC analysis
Task 5 - Water Quality Modeling
. TM on modeling objectives
· Up to two workshops to identify modeling options
· Draft Modeling Approach TM
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ATTACHMENT B - COMPENSATION
The CITY shall compensate the CONSULTANT $1,093,742 for services, which have been
authorized by the CITY under the terms of this Agreement.
The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the
CITY and accompanied by all support documentation requested by the CITY, for payment for
the services, which were completed during the billing period. The CITY shall review for
approval said invoices. The CITY shall have the right to reject payment of any invoice or part
thereof if not properly supported, or if the costs requested or a part thereof, as determined
solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase.
The CITY shall pay each such invoice or portion thereof as approved, provided that the
approval or payment of any such invoice shall not be considered evidence of performance by
the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the
CITY of the service covered by such invoice. The CITY shall pay any undisputed items
contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems, which have been encountered, which may
inhibit execution of the work. The CONSULTANT shall also submit an accurate updated
schedule, and an itemized description of the percentage of total work completed for each phase
during the billing period.
When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task
Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard
billing rates shown in this Attachment B to the Contract of those principals and employees
engaged directly on the work.
Compensation for professional services shall be invoiced based on the sum of all actual costs
incurred in the performance of the work, including all direct, payroll, overall and profit cost in
an amount not-to-exceed the compensation set forth in any authorized Task Order. All invoIces
submitted by the CONSULTANT shall be detailed to reflect incurred expenses, labor hours and
costs by authorized Task.
Overtime may be performed at the discretion of the CONSULTANT, but the premium time
portion of the overtime will not be billed to the CITY unless the CONSULTANT has requested
acceleration of the scheduled work in writing.
MODIFIED: FEBRUARY 5, 2001
ATTACHMENT C - LISTING OF KEY PERSONNEL
MODIFIED: FEBRUARY 5, 2001
.
Key Personnel I Project Role
, - .
Tala! Sad aka, P.E. Project Management
Pamela Burnett Public Involvement
Francis Kung'u, Ph.D., P.E. Data Collection
Srinivas Ja!la, P.E. Characterization
You-Jen Tsai, Ph.D., P.E. WQ Modeling
Kimberly Bell-Ajy Impacts Assessment
Pamela Burnett Watershed Guidelines
Teresa Crisp, P.E. Management Plan
Francis Kung'u, Ph.D., P.E. Technical Director
Phillip K. Feeney, P.E. Client Services Manager
tl
ATTACHMENT D - SCHEDULE FOR PERFORMANCE
MODIFIED: FEBRUARY 5, 2001