HomeMy WebLinkAboutOMI AMENDMENTS
Augusta Richmond GA
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AMEND:MENT NO.1
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TO THE
AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUSTA, GEORGIA
This,-A:MEND1-:fillIT No.1 to the Agreement dated July 20, 1999 is made and entered into this
'7 ;':S' day of /({,,-_~.,; , 2000, between Augusta, Georgia, a political subdivision
of the State of Georgi.( whose address for any formal notice is 530 Greene Street, Room 801,
Augusta, Georgia 30911, Attention: City Administrator (hereinafter "Owner"), and Operations
Management International, Inc. (hereinafter "OMI"), with offices at 6060 South Willow Drive,
Suite20v, Greenwood Village, Colorado 80111-3333, whose address for any formal notice is Post
Office Box 6607, Englewood, Colorado 80155-6607.
NOW, THEREFORE, Owner and aMI agree to amend the Agreement as follows:
1. Article 2.9 is hereby deleted in its entirety and replaced with the following Article 2.9:
2.9 Effective July 1, 2000, provide for the disposal of sludges and biosolids to
disposal sites consistent with industry-accepted management practices. OMI will
maintain adequate records regarding disposal of residuals and make reasonable
efforts to minimize associated cost. Any permits for sludge disposal sball remain in
the name of Augusta.
2.9.1 Industry accepted management practices shall include, but shall not be
limited to, the following:
2.9.1.1 General D:MI shall be responsible for removing sludges and
biosolids from the James B. Messerly WPCP for transporting said
sludges and biosolids to destination points at approved sites, and
for applying the biosolids to Approved sites in an approved
manner. OMI shall be responsible for acquiring, operating, and ..
maintaining all equipment, and for providing sufficient, tr..med
personnel required for its operations descn'bed herein.
2.9.1.2 Utilization at Approved Sites. aMI shall:
2.9.1.2.1 Arrange for utilization of all of the biosolids on
approved sites. OM! acknowledges that Augusta
currently has contracts in place for the utilization of
biosolids on certain sites within Richmond County,
Burke County, and Jefferson County, Georgia, which
sites shall be Approved sites. OW agrees to continue
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the utilization disposal of biosoIids on said sites, and
to comply with all terms and conditions contained in
those existing contracts. Owner and OMI may open
new sites with the mutual conse,nt of the parties, which
sites will then become Approved sites. In such
instance, OMI and Owner shall collaborate in
negotiating contracts acceptable to Augusta for the
utilization of biosoIids on the site, for executing any
and all contacts required for use of any approved site
and in advance of utilization, obtain all permits;
provided, however, that any such permits shall be in
the name of Augusta, Georgia. Augusta may, in its
sole discretion, direct aMI to develop and use a
particular site as an Approved site, pending necessary
regulatory andlor landClwner approval. Any such
directive shall comply with all Environmental Laws
and all other applicable laws. Such agreements shall
be between Augusta and the site owners.
2.9.1.2.2 Obtain, when contracting for the use of any approved
site, the long-term, continued right of ingress and
egress by Augusta for the purpose of testing and
monitoring each approved site to review compliance
by OMI with all federal, state, and local
Environmental Laws.
2.9.1.2.3 Not place, hold, locate, release or dispose of, or knowingly permit
others to place, hold, locate, release, or dispose of, any hazardous
substance, hazardous waste, or other toxic substance on, under or at
any Approved site.
2.9.2 Utilization of Biosolids. OW shall dispose of and utilize the biosolids in
accordance with the Rules of the Georgia Environmental Protection
Division. Chapter 391-3-4, all Federal Statutes, rules, and regulations,
including without limitation 40 CPR Part 503, and all applicable State and
local statutes, rules and regulations.
2.9.3 Equipment and Vehicles. OMI shall be responsible for providing all
equipment and vehicles necessary to remove, transport, and utilize the
biosolids without unreasonable interruption of operation due, for example,
to breakdown or in operation of such equipment and vehicles. OMI will
maintain all of its equipment and vehicles, including any which are leased
by aMI, in good working order and clean, free from a buildup of mud, dirt,
rock, gravel and other sediment. aMI shall take every precaution
reasonably necessary to prevent its equipment and vehicles from depositing
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Biosolids, mud, dirt, rock, gravel or other sediment on public roadways or
rights-of-way.
2.9.3.1 OMI further acknowledges and agrees that it is responsible for
procuring any and all licenses and permits, and making all filings
with the State of George and/or other applicable regulatory
authorities, necessary in connection with operation of the
vehicles.
2.9.4 Liming Program. OMI shall operate a liming program in conjunction with
the biosolids services to be performed hereunder, as follows:
2.9.4.1 OMI shall be responsible for taking annual soil samples of
approved sites, and applying lime to said sites in accordance with
the results/recommendations of the soil samples.
2.9.4.2 OMI shall not apply, nor invoice Augusta for more lime than is
indicated by the soil samples.
2.9.4.3 OMI agrees that it will avoid liming of any approved sites as to
which past liming practices have been poor with the intent of this
subsection that Augusta not be required to pay for reclamation
liming of such sites, but be required to apply only for liming
which is part of a soil pH maintenance program.
2.9.5 Federal Permit Requirements. OMI shall abide by all federal rules and
regulations governing the land application of wastewater and water
residuals. This includes the self-implementing provision of 40 CFR
Part 503. OMI shall abide by all federal monitoring and reporting
requirements applicable to land appliers. This includes preparation of an
annual report to Augusta meeting the monitoring and reporting
requirements of 40 CFR Part 503 that are applicable to land application,
for submittal by Augusta to Region IV of the EP A.
2.9.6 State Land Application Permit Requirements. OMI shall abide by all
requirements and conditions of the State of Georgia Environmental
Protection Division Permit No. GA0020087 that are applicable to the land
applier for the continued operation of Augusta's wastewater residual land
application program. This includes preparation of an annual report to
Augusta meeting the monitoring and reporting requirements of State
Regulations to land application for submittal by Augusta.
2.9.7 Local Requirements and Issues. OMI shall comply with the following local
requirements:
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2.9.7.1 aMI shall endeavor to maintain excellent working relationships
with the landowners. Periodic work shops shall be held to inform
the landowners of the current status of the program and of any
changes.
2.9.7.2 OW shall maintain equipment in a condition that is reasonably
acceptable to maintain a positive image for Augusta.
2.9.7.3 OMI shall develop a spill protection plan for transport and land
application sites and submit the plan for approval' prior to
beginning operations.
2.9.7.4 aMI shall inspect aMI's residuals storage, transport, and
application facilities to prevent malfunctions and deterioration,
operator errors and wastewater residua! discharges which may
cause or lead or the release of wastes to the environment, a threat
to human health, or a nuisance. OMI shall maintain an inspection
log or summary including at least the date and time of the
inspection, observations made, and any maintenance, repairs, or
corrective actions taken by OM!.
2.9.8 If any part of the work under this Agreement is sublet or if any
independent contractor is hired to perform any part of the work under this
Agreement, the Subcontractor and/or independent contractor shall be
required to meet all insurance requirements set forth in Exhibit G to the
Agreement dated July 20, 1999, and the provision for Automobile
Liability Insurance hereinafter set forth. However, this will in no way
relieve OMI from meeting all insurance requirements or otherwise being
responsible for the subcontractor and/or independent contractor.
2.9.8.1 Automobile Liability. For each vehicle (whether owned, non-
owned or hired) utilized by OW or any independent contractor
or subcontractor working with OMl in the performance of this
Agreement, automobile liability insurance 'must be carried as
follows: bodily injury and property damage liability covering all
owned, non-owned and hired automobiles for limits of not less
than One Million Dollars ($1,000,000) bodily injury each person,
each accident and One Million Dollars ($1,000,000) combined
single limit bodily injury and property damage.
2. Article 2.10 is hereby deleted in its entirety effective upon substantial completion of the
improvements provided for in Article 2.56 hereof.
3. Article 2.40 is hereby deleted in its entirety and replaced with the following Article 2.40:
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2.40 Owner-Directed Capital Improvements. This agreement includes an allowance of
Seven Hundred Thousand Dollars ($700,000.00) for the initial term and Five
Hundred Thousand Dollars ($500,000) per year thereafter to allow OW to
perform major corrective repair, replacement, rehabilitation, and/or construction of
facilities and equipment associated directly with or peripheral to the Owner's
wastewater conveyance and treatment facilities. Owner has the sole authority to
identifY specific projects and issue a formal request in writing for OW to perform
said Owner-Directed Capital Improvements. OW has the sole right to accept or
reject project, based primarily on whether OMI has the expertise and resources
available to perform said project. OW's compensation for Owner-Directed Capital
Improvements, is direct cost plus a fee offive percent (5%), in lieu of the ten and
one-half percent (10.5%) adminimative fee set forth in Article 4.8. On-site labor
already covered under this contract shall not be billed against the Owner-Directed
. Capital Improvements account.
4. Add Article 2.55:
2.55 OMI agrees to provide interim dewatering during the digester rehabilitation in
order for residuals of the digesters to be disposed of in a landfill. It is anticipated
that orvJI's monthly cost to perform this service is as follows:
Equipment Rental
Landfilling
Fee
$15,000
$56,000
$10,750
OW's one-time mobilization and demobilization cost is estimated at $8,000.
In addition, there will be some reduction in the sludge disposal cost. Therefore,
there mayor may not be any overall increased cost to Augusta. In the event this
additional service causes a budget overage parties agree it shall not effect OW's
management fee and Augusta will pay such additional cost.
5. Add Article 2.56:
2.56 Design and construct, on existing grounds and/or in existing buildings,
improvements at the James B. Messerly Water Pollution Control Plant (WPCP)
capable of thickening sludge, dewatering sludge and transporting the sludge
between these processes consistent with OW's Residual Management Alternative
proposal dated April 18, 2000 attached and included herein.
6. Add Article 2.56.1:
2.56.1 OMI shall purchase the instrumentation and control, gravity belt thickeners
and belt filter presses; provided, however, OMI shall submit to Augusta not
less than three quotes from recognized vendors for such equipment.
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7. Add Article 2.56.2:
2.56.2 Design, purchase, installation, start up of equipment and construction will
be performed with a not to exceed cost of Three Million, Three Hundred
Thousand Dollars ($3,300,000).
8. Add Article 2.56.3:
2.56.3 Construction will be completed within six months of notice to proceed.
9. Add Article 4.10:
4.10 Compensation to OMI for the transport and land application ofbiosolids shall be
included in the base fee for services in this Agreement, and not invoiced separately.
10. Add Article 4.12
4.12 Compensation for the Instrumentation and Equipment purchases and Design Build
services included in Article 2.56 shall be invoiced to the City of Augusta as
follows: a) Instrumentation and Equipment - Owner will pay for these costs
directly as incurred, b) Design Build Services - OW shall invoice the Owner for
payment requests received from CH2M IllLL as outlined in the proposal by
CH2M IDLL. CH2M IDLL will submit invoices to OMI each month covering
Work completed to date and materials and equipment delivered and stored on-site
or off-site. Compensation for these services shall not be included in the Base Fee
of this Agreement. Payment for these services shall be in accordance with Article
5.2 of this Agreement.
11. Appendix A is modified to include the following definitions:
A 12 Substantial Completion of the Work, or of a designated portion, occurs on the date
when construction is sufficiently complete in accordance with the Contract
Documents so that Owner can occupy or utilize the Project, or a designated
portion, for the use for which it is intended.
A.13 A Change Order is a written order to OMI signed by Owner, issued after the
execution of the Agreement, authorizing a Change in the Work or an adjustment in
the Contract Price or Contract Time. A Change Order signed by OMI shall be
considered an amendment to the Agreement.
A.14 Liens are mechanics' and materialmen's liens, security interests or encumbrances
on real or personal property.
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12. Appendix C, Item CA is modified to include:
Solids Disposal
IE. Messerly WPCP
18 dry tons per day
All other tenns and conditions remain in effect in accordance with the original Agreement.
Both parties indicate their approval of this Agreement by their signatures below.
Authorized Signature:
,/')r~~,jBob Young
'f Title: Mayor
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E. Forrest Forbes b
Vice President
OPERATIONS MANAGEMENT
INTERNATIONAL, INC.
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AUGUSTA, GEORGIA
Date:
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ATTEST:
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OMI
Residuals Management Alternative
Prepared for
Augusta-Richmond County
April 18, 2000
I. Introduction and Background
The purpose of this memorandum is to perform technical and economic comparisons of Augusta's current
liquid-based residuals management program versus a proposed dewatered residuals management program.
Several years ago, Augusta adopted land application of wastewater residuals as a cost-effective,
environmentally sensitive mechanism for ultimate disposal of the solids generated within the lB. Messerly
wastewater treatment plant (WWTP). The residuals are applied to agricultural land in Richmond, Burke,
and Jefferson Counties at a rate that is equal to or less than the agronomic nitrogen uptake rate, based on
the crops being grown. All aspects of this program are governed by 40 CFR 503, as administered by
Georgia EPD and U.S. EPA. All of Augusta's current liquid sludge application practices, documentation,
and reporting are consistent with these requirements. The proposed dewatered residuals manage.11ent
approach will continue to be consistent with these regulations.
The major point of concern with the existing program is the sheer volume of liquid sludge that must be
transported from the lB. Messerly WWTP to the land application sites, some of which are located more
than 50 miles away. During peak periods, more than fifty 6500-gallon tankers have been loaded in a single
day. Due to the costs of transporting and handling this quantity of material, it may be advantageous for
Augusta to consider technologies that dramatically increase the residuals' solids concentration. Although
this would not reduce the number of acres necessary for annual land application requirements, it could
reduce hauling costs by 70 to 80%. However, these sludge hauling savings cannot be realized without
installing new sludge dewatering equipment
The purpose of this memorandum is to document all assumptions, design basis, and capital and O&M costs,
thereby allowing an order-of-magnitude economic analysis to be performed. In addition, non-economic
factors were considered.
II. Description of Existing Conditions
Augusta's current program utilizes a liquid-based land application program. A general description of the
sludge treatment process is summarized as follows.
Sludge is generated at two places within the treatment facility. After raw wastewater is screened for
removal of large debris, the wastewater enters a primary clarification process, which removes readily
settleable material prior to biological treatment. The settled material, called primary sludge, is pwnped to
one of two primary anaerobic digesters at approximately 3-percent solids. The liquid effluent from primary
treatment flows into aeration basins where a biological culture consumes organics and pollutants, yielding
new biological growth. This excess biological growth is removed daily as waste-activated sludge. It is
pumped at a concentration of approximately 1 % to a single gravity belt thickener, which increases the
waste-activated sludge concentration to approximately 5%. The thickened waste-activated sludge is then
pumped to one of two primary digesters for stabilization. After centrifuge thickening, the digested primary
sludge is blended with the waste-activated sludge in a secondary digester. The secondary digester also
serves to thicken the sludge, thereby minimizing the total volume to be land applied. Liquid biosolids are
transferred into contractor-provided tankers and hauled to the land application sites. Table 1 shows the
quantities and estimated O&M costs associated with the cWTent program.
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Table 1. Liquid Hauling Program
Volume Total Solids Concentration Tanker
1999 (MG/month) (Ibs/month) %TS loads/day
August 4,260 1.314,551 3.70 28
September 3.419 1,092,104 3.83 28
October 4.485 1,376,500 3.68 25
Novem bar 3.789 998,568 3.16 28
Decem bar 5.414 1,566,801 3.47 33
A varage 4,273 - 3.57 29
Improvements to Existing Equipment
The existing gravity belt thickener, used to thicken waste-activated sludge, has been installed outdoors and
is exposed to the environment It is marginally sized and essentially requires a mechanical "overhaul" to
repair or replace rollers, bearings, and instrumentation. It is a bottleneck in the entire system and since there
is no redundancy, it jeopardizes the entire facility's treatment reliability. Therefore, in any scenario
contemplated, two new gravity belt thickeners must be incorporated to bring the waste-activated sludge
thickening process up to some reasonable standard of reliability.
An ongoing project is currently degritting and retrofitting the heating and mixing equipment within four of
the primary anaerobic digesters. For purposes of this evaluation, it is assumed that the digester
rehabilitation will be completed within this year. In addition, the existing primary sludge centrifuges
require major repair efforts. Improvements and repairs common to both liquid and dewatered application
efforts are shown in Table 2.
Table 2. Improvements and Repairs to Augusta's Sludge Treatment Process
Re uired for Both Li uld and Dewatered Land A Iicatlon 0 tlons
. $ 180,000
. $ 90,000
. $ 12,000
. $ 275,000
. $ 50,000
. $ 75,000
. $ 50,000
. $ 100.000
$ 832,000
Current Sludge Product/on
In 1999, approximately 5,426 dry tons ofbiosolids were land applied at an average concentration of2.34%,
which equates to 56,348,000 gallons. This is approximately 15 dry tons per day, which is congruent with
data compiled by JJ&G (City of Augusta Solids Management Plan, June 1993). However, the tonnage is
significantly less than OMI's own first-hand experience derived from 5 months of onsite operation, from
August to December 1999. Based on OMI's experience, the WWTP currently generates approximately 20.9 .
dry tons of residuals each day. It should also be noted that a major process issue, which plagued the WWTP
prior to OMI's contract, was an ongoing backlog of solids. All indications are that solids removal did not'
keep pace with solids production. Therefore, for the purposes of this comparison, it is assumed that OMI's
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data are the most recent and most reliable. Thus, the I.B. Messerly WWTP will generate approximate 20.9
dry tons/day of residuals, at aminimwn.
As a result of process improvements and aMI's optimization program, OMI has been successful in
increasing the liquid-haul sludge concentration from 2.34% to 3.5PIo. The increased concentration
represents a 65% reduction in the overall liquid volume to be hauled and land applied. However, current
production levels dictate a range of25 to nearly 50 sludge tanker loads per day. The cost estimate is based
upon Synagro's reported average of 29 tankers per day (on a 5-day-per-week operational schedule) since
August 1999 when aMI assumed facility operations responsibility.
It should be noted that sludge production is directly related to plant influent loading, and plant loading is
anticipated to increase at some nominal rate over the next few years. It is beyond the scope of this
evaluation to estimate future flows and loads. However, as flows increase, a dewatered land application
program becomes even more attractive. For conservatism, it is asswned for purposes of this evaluation that
at worst case flows and loads will not decrease.
Liquid Application O&M Costs
Based on the current agreement with Synagro, O&M costs for the program are estimated at approximately
$1.6 million/year. The program requires an approximate lO-person staff: including a program manager,
eight truck drivers, and one driver/spreader. Although we have estimated approximately 29 loads per day,
our experience is that at times over 50 loads per day are required to keep up with sludge production. The
O&M estimate includes leasing costs for all equipment, including tankers, tractors, and sludge spreading
equipment However, liquid hauling is sensitive to fuel costs, which may result in a sizable increase in
future program costs if fuel costs continue to escalate.
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Aside from the recommended improvements described in Table 2, there are no additional capital costs
required for this effort.
Most of the primary constraints and concerns associated with liquid land application is the sheer volume of
material to be handled, much of which is water. Due to the volume and the nwnber of daily tanker-trips
required, liquid hauling is a very labor- and equipment-intensive effort. Potential for safety incidents,
accidents, and public relations issues are also high due to the tanker traffic. Costs go up quickly as haul
distances increase. There are few, if any, other short-term options for storage or disposal if land is not
available (i.e., iflandfilling is not an option).
III. Description of Proposed Dewatering Program
In recognition of the costs of hauling millions of gallons of water from the lB. Messerly WWTP to the
land application sites, conversion to a sludge dewatering process merits consideration. Similar to the liquid
hauling scenario, two new gravity belt thickeners would be used to reliably increase waste-activated sludge
solids from less than 1.0% to approximately 5.0-6.0% concentration. Thickened waste-activated sludge
would be blended with primary sludge from the primary clarifiers at approximately 3% for co-digestion in
one of four anaerobic digesters that are currently being upgraded. To facilitate' stabilization, these digesters
would be completely heated and mixed. Stabilized sludge is conveyed to a holding tank (secondary
digester). Instead of being hauled as liquid to the land application sites, the stabilized sludge will be
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pumped to one of two new 3.0-meter belt filter presses. The dewatered sludge would be discharged via a
conveyor system into the bed of a dump truck or similar container at a concentration of approximately 25%
solids. The sludge dewatering scenario represents an approximate 84% reduction in volume of sludge (as
compared to hauling liquid at 3.6%), resulting in a dramatic reduction in overall hauling and storage
requirements.
Dewatered Program O&M Costs
Labor and equipment requirements for the dewatered application program are significantly less than the
liquid program. In contrast to 29 tanker-loads per day, the dewatered sludge program would require
approximately four (4) 3D-cubic-yard dump trailer loads per day, dramatically reducing the truck traffic
around the treatment facility. Dump trailers would be delivered to a staging area at a specific land
application site. One person would operate both the onsite spreader vehicle and a four-wheel-drive
articulating loader to load the dewatered cake into the spreader vehicle. It is anticipated that OMI would
need a minimum of four dump trailers, one spreader vehicle, one articulating four-wheel-drive loader, and
two tractor-trailer trucks. Labor requirements include four people total: one full-time manager, one
loader/~eader operator, and two truck drivers.
Capital Costs
In addition to the capital requirements described in Table 2, the proposed dewatering program will require
two new 3.0-meter belt filter presses and associated equipment as summarized in Table 4. The belt presses
will be installed in an existing building, requiring minimal structural modifications. There will be a
significant amount of mechanical modifications, consisting of installing 11 new sludge feed/transfer pumps
and associated piping.
uirements
ui men! costs.
lV. Cost. Effective Analysis
Order-of-magnitude cost estimates were developed for continuation of the liquids program and for the
dewatered sludge alternative. Although the actual equipment life should be approximately 12 to 15 years,
capital costs were amortized at an 8% interest rate, over a 10-year lifecycIe. The $832,000 capital required
to upgrade the gravity belt and centrifuge sludge thickening systems is contained in capital estimates for
both the liquid and dewatered programs. O&M costs are estimated at $1.6 million/year for the liquid
application program (may go higher due to fuel costs) and conservatively at $895,000 for the dewatered
application. It should be noted that for the purposes of this evaluation, safety factors were used to ensure
conservatism on both the dewatered capital and O&M, to represent a "worst-case" scenario in order to help
Augusta make a "go versus no-go" decision. Based on the best information available, the dewatered sludge
alternative is approximately $337,000 per year less expensive than the current liquid application program
(see Table 5).
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AlvtENDrv.lENT NO.2
TO THE
AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUSTA, GEORGIA
This AMENDMENT No, 2 to the Agreement dated July 20, 1999 is made and entered into this
/tJtt.day of {)~tG7ll t6e-'-t... , 2000, between Augusta, Georgia, a political subdivision
of the State of Georgia, whose address for any formal notice is 530 Greene Street, Room 80 I,
Augusta, Georgia 30911, Attention: City Administrator (hereinafter "Owner"), and Operations
Management International, Inc. (hereinafter "OMT'), with offices at 6060 South Willow Drive,
Suite 200, Greenwood Village, Colorado 80111-3333, whose address for any formal notice is
Post Office Box 6607, Englewood, Colorado 80155-6607.
NOW, THEREFORE, Owner and OMI agree to amend the Agreement as follows:
I, Article 2.34 is hereby deleted in its entirety and replaced with the following Article 2.34:
2.34 Provide, for and document repairs as described in Appendix A.S, provided the
total amount O.MI shall be required to pay does not. exceed Three Hundred Ninety-
nine Thousand Nine Hundred Ninety-six Dollars..($399,996.00) during the second
year oftlus Agreement (January 1,2001 through December 31, 2001). At such
time that actual repair's costs exceed the annual repairs limit, OMI shall invoice
and the Owner shall pay excess repairs' cost on a montWy basis. Said repairs will
be invoiced at direct costs, with no markup for overhead or profit. OMI will rebate
to Owner the entire amount that actual repairs are less than the repairs' limit
during the period of this Agreement. Repairs' amounts below or in excess of the
annual repairs' Limits shall not contribute to Base Fee overages or underages,
2. Article 2.55 is hereby deleted in its entirety.
3. Article 4,1 is hereby deleted in its entirety and replaced with the following Article 4.1:
4,1 For services rendered during the s~cond period of this Agreement (January 1, 2001
through December 31, 2001), Owner shall pay 'to OM! a base fee equal to the
actual cost of services as provided in Article 4,3 performed, which includes a
Management Fee of One Hundred Thirty Seven Thousand Eight Hundred Forty-
Two Dollars ($137,842,00), Said Management Fee and Base Fee shall be paid in
twelve equal montWy installments, Management Fee shall increase proportionally
.with Base Fee adjustments described in Article 4.4.
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4. Article 4.3 is hereby deleted""in its entirety and replaced with the following Article 4,3:
4,3 OMI estimates that cost for services for the second period under this Agreement
(January 1,2001 through December 31,2001) shall be Five Million, Four Hundred
Ninety-Six Thousand, Four Hundred Ninety-Four Dollars ($5,496,494.00). De-
tails of~aid cost are shown in Appendix K. The Base Fee shall be negotiated each
year beginning 90 days prior to conclusion of contract year, Should Owners and
OW fail to agree, the Base Fee will be determined by the application of the Base
Fee Adjustment Formula shown in Appendix F.
5, Article 4.9 is hereby deleted in its entirety and replaced with the following Article 4.9:
4,9 OW's compensation for Owner-Directed Capital Improvements shall be as
follows: (1) Programs undertaken by OW personnel shall be subject to mutually
agreeable terms and conditions of compensation and payment; (2) programs which
. OMI assigns to subcontractor personnel shall be billed at cost, plus a fee of five
percent (5%) of direct costs, in lieu of the ten and one half percent (10,5%)
administrative fee set forth in Article 4.7. On-site labor already covered under this
contract shall not be billed against the Owner-Directed Capital Improvements
account. There will be a total compensation limit of Five Hundred Thousand
Dollars ($500,000.00) for Owner Directed Capital. The Costs for Owner Directed
Capital Improvements are not included in the estimated costs identified in Article
4.3.
6. Article 4.10 is hereby added in its entirety,
4.10 Owner shall pay to OMI $281,480 for an allowance for assistance requested by the
Utility Director, Said amount is included in the amount stated in Article 4,3. Such
assistance will be requested in writing, Any amount not spent will be fully refunded
to Owner within sixty days of Agreement year-end. Owner will pay any amounts
requested and expended by OMI in excess of the above amount at direct cost plus
overhead and management fee,
7, Article 5.1 is hereby deleted in its entirety and replaced with the following Article 5,1:
5.1 One Twelfth (1112) of the base fee for the second period shall be due and payable
on the first of the month for each month that services are provided,
8. Appendix E is included as attached.
9, Appendix K is hereby deleted in its entirety and replaced with the attached Appendix K.
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All other terms and conditions remain in effect in accordance with the original Agreement.
Both parties indicate their approval of this Agreement by their signatures below.
Authorized Signature:
Authorized Signature:
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E. ForreSt Forbes -"
Vice President
~BOb Young
~. ~itle: Mayor
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OPERATIONS MANAGEMENT
INTERNA TIONAL, INe. \
Date: .,,~ !~ I/.J g./
AUGUSTA, GEORGIA
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Appendix K
ESTIMATED COSTS
I Description
Labor"and Benefits
Mobilization/Systems Implementation
Administrative
Equipment & Vehicle Expenses
Biosolids Application
Training
Materials & Supplies
Outside Services
Utilities
Repair
Miscellaneous
Sub- Total
Overhead 10.5%
Management Fee
Sub- Total
Allowance for assistance requested by
Utility Director
Overhead 10.5%
Management Fee
Sub- Total
Total
Annualized I
Cost
$1,687,693
$0
$127,833
$44,436
$788,400
$50, 1 ~Q,
$412.3if
$120,090
$961,000.
$399,996
$2.780
$4,594,726
$482.446
$137.842
$620,288
$248,000
$26,040
$7.440
$281,480
$5.496.494
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AMENDMENT NO.3
TO THE
AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUST A, GEORGIA
This~ND:ME No.3 to the Agreement dated July 20, 1999 is made and entered into this
/9,... day of 2001, between Augusta, Georgia, a political subdivision
'of the State of G orgia, whose address for any formal notice is 530 Greene Street, Room 801,
Augusta, Georgia 30911, Attention: City Administrator (hereinafter "Owner"), and Operations
Management International, Inc. (hereinafter "OMI"), with offices at 6060 South Willow Drive,
Suite200, Greenwood Village, Colorado 80111-3333, whose address for any formal notice is Post
Office Box 6607, Englewood, Colorado 80155-6607.
NOW, THEREFORE, Owner and OMI agree to amend the Agreement as follows:
1. Article 2.57 is hereby added in its entirety:
2.57 Retrofit existing structures with new or rehabilitated equipment, on existing grounds
and/or in existing/improved buildings, to make improvements at the James B. Messerly
Water Pollution Control Plant (WPCP) capable of improving the reliability of the
wastewater treatment plant consistent with OMI's Facility Retrofit Summary Plan dated
May 9,2001, attached and included herein.
2. Articles 2.57.1 through 2.57.3 are hereby added in their entirety:
2.57.1 OMI shall purchase equipment from reco gnized vendors.
2.57.2 Since not all of the project funding has been identified, it is envisioned that
OMI will execute the various components identified in the Facility Retrofit
Summary Plan as several independent projects, as funding becomes
available.
2.57.3 OMI will submit to the City's representative a detailed scope of work,
schedule and fee for each subcomponent project, and shall not initiate work
until obtaining a written authorization to proceed.
2.57.4 It is envisioned that OMI will function as the general contractor and self.
perform the majority of the construction for some of the subcomponent
projects. However, in some instances, OMI will subcontract work
subcomponents to specialty contractors.
2.57.5 Compensation for said services will be dependant upon the method by
which OMI performs the project. A not-to-exceed cost of seven million
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nine hundred and thirty-five thousand Dollars ($7,935,000) provides for all
tasks identified as Category 1 priority.
2.57.5.1 For those projects where OMI serves as the General
Contractor and self-performs the majority of the work, aMI's
compensation shall be based upon aMI's actual direct costs plus a
fifteen percent (15%) markup for administration, overhead and
profit.
2.57.5.2 For those projects where aMI manages the overall effort
and the majority of the construction is performed using a
specialized subcontractor, OMI's compensation shall be based upon
O.MI's actual direct costs plus a five percent (5%) markup for
administration, overhead and profit.
2.57.5.3 The not-to-exceed price identified in Paragraph 2.56.5 is
contingent upon OMI being given a notice to proceed on a
minimum of fifty percent (50%) of all Category 1 tasks within 6
months of the effective date of this amendment, and a notice to
proceed on all remaining tasks within 6 months thereafter.
3 Article 4.12 is hereby deleted in its entirety and replaced with the following Article 4.12:
4.12 Compensation for the Equipment purchases and Design/Build Retrofit services
included in Article 2.56 shall be invoiced to the City of Augusta as follows: O.MI
will submit invoices for Work completed to date and materials and equipment
delivered and stored on-site or off-site. Compensation for these services shall not
be included in the Base Fee of this Agreement. Payment for these services shall be
in accordance with Article 5.2 of this Agreement.
All other terms and conditions remain in effect in accordance with the original Agreement.
Both parties indicate their approval of this Agreement by their signatures below.
~&t1~
Bob Young 0-
Title: MaY9r
AUGUSTA, GEORGIA
Date: [3 ..Live; (/1/
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Date 1J.
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Clerk
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OMI
James B. Messerly WPCP
Facility Retrofit Summary Plan
Prepared for
Augusta, Georgia
May 9, 2001
I. Introduction and Background
The purpose of this memorandum is to identify critical components at the James B. Messerly Water
Pollution Control Plant (WPCP) in need of expedited replacement to ensure compliance with the more
stringent NPDES Permit limitations recently outlined by GA EPD. The following chart displays a
comparison of the significant conventional constituents impacted,
Old Permit
30
30
17.4
2,0
New Permit
10
20
1.5
5.0
OMI's focus regarding the retrofit proposal is to address items that would be considered major repairs to
immediately improve the overall treatment process reliability. Attachment 1 summarizes the specific tasks
categorized into two groups and prioritized based on the potential impact of performing the task, The two
categories are defined as:
1. Necessary for compliance with current NPDES Permit.
2. Further enhances process reliability and requires consideration to reduce risk of
noncompliance.
All assumptions, design basis, and capital costs provide an order-of-magnitude economic analysis of tasks
to be perfonned, The purpose of this program is to reduce the Owner's overall risk and liability by
providing a mechanism to implement these critical repairs and equipment rehabilitation on a fast track
schedule.
II. Description of Existing Conditions
Augusta's James B. Messerly WPCP is permitted to meet tertiary treatment limits at the final effluent
discharge in Butler Creek. The current facility utilizes preliminary treatment via climber-type bar screens
and pista-grits for grit removal. Preliminary treatment is accomplished using rectangular settling basins.
Secondary treatment occurs via the activated sludge process and circular secondary clarifiers. Chlorine is
used for disinfection prior to discharge to the man made treatment wetlands. For the purposes of this
memorandum the solids handling processes are excluded from evaluation due to rehabilitation projects
currently underway.
As indicated in the Master Plan, the magnitude of necessary improvements .at the James B. Messerly WPCP
are significant. Following is an assessment of the condition of equipment to be retrofitted as part of this
proposal.
Primary Treatment
The primary treatment system includes the primary clarifiers, the primary sludge pumps and the scum
pumps. Both North and South Plants have primary treatment systems, The primary clarifiers remove
settleable solids from the screened and degritted wastewater. The solids collect on the bottom of the basins
and are conveyed to the sludge hopper at the upstream end of the basin by chain-and-flight collectors, The
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.collectors consist of fiberglass flights that traverse the width of the basin and are connected on each end to
the drive chain that pulls them along the bottom of the basin. The chain-and-flights return to the
downstream end of the basin as a part of a loop and pull floating material to the scum collectors. The
primary sludge pumps transfer the collected solids to the anaerobic digesters. The scum pumps pump the
scum to a straining device (Rotostrainer) located at the head works.
The South Plant primary treatment system was originally installed in 1968 and the North Plant system in
1981. Expected useful life for these types of equipment: 20 to 25 years for the clarifier equipment (drives,
chain-and-flight, and cross collector), 15 to 20 years for the primary sludge pumps, and 10 to 15 years for
the scum pumps. All of the equipment at the South Plant primary clarifiers is at the end, or has exceeded,
its expected useful life, The equipment at the North Plant is also approaching the end of its useful life.
Condition Assessment - North Plant
The following comments summarize the evaluation of the primary treatment system at the North Plant.
1. Two of the primary clarifiers are out of service. The wear shoes are worn out. The drive mechanisms
are corroded and need to be repiaced.
2. The flights are a combination of channel and sigma shaped units. The sigma units are 4 times as strong
as the channels units. A common shaped flight board that is more durable than both identified should
be used.
3. The flight chain and sprockets are made of different material (plastic and steel) causing premature wear
on the plastic chain. The existing equipment needs to be replaced with components made of similar
material, preferably plastic,
4, The scum removal system is not functioning and should be replaced with an entirely new system. The
scum pumps have exceeded their useful life, have become maintenance problems, and should be
replaced.
5, The primary sludge pumps have exceeded their useful life and given the current amount of upkeep
should be replaced,
ConditIon Assessment - South Plant
The following comments summarize the evaluation of the primary treatment system at the South Plant.
1. Primary Clarifier No.6 is out of service and liquid from Primary Clarifier No.5 was leaking into the
empty clarifier through a construction joint. There are indications of leaking walls at several points
around the perimeter of the primary clarifiers,
2. While the primary clarifier drive mechanisms at the South Plant are new additional the substructure is
in need of replacement.
3. Given the equipment age and repeated chain and flight failures documented over the past 2 years new
units are needed.
Secondary Treatment
The secondary treatment system includes the aeration basins, aeration blower systems, RAS/W AS
pumping, and secondary clarification. As discussed in the Master Plan, both North and South Plants have
secondary treatment systems.
The North Plant secondary treatment system was originally installed in 1976 as an oxidation ditch, The
secondary clarifiers and WAS Pumping Station No, 1 also date from 1976. The diffused aeration system,
aeration blowers, and RAS Pumping Station No, 1 were added in 1984, The South Plant secondary
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.treatment system was constructed in 1981. Useful life for the secondary treatment system components is
estimated in Table 1.
TABLE 1
Secondary Treatment System Estimated Useful Life
Component
Ceramic Diffusers
North Plant
South Plant
Year Installed
Estimated
Useful Life
(Years)
Estimated Remaining
Useful Life
(Years)
1984
1981
15
15
4-5
o
Aeration Blowers
North Plant
South Plant
RASNVAS Pumps
North Plant
South Plant
Secondary Clarifiers
(mechanisms and
auxiliary systems)
North Plant
South Plant
1984
1981
15 - 20
15 - 20
4-5
2
1984/1976
1981
10-15
10-15
0/0
o
1976
1981
20 - 25
20 - 25
1
1 - 6
Condition Assessment - North Plant
The following comments summarize the evaluation of the secondary treatment system at the North Plant.
1. Primary effluent is split among three aeration basins. The flow to each basin is not measured. Flow
measurement should be added.
2. At the time of the evaluation, Aeration Basin No.3 was out of service with much of the basin aeration
piping disconnected. The diffused aeration system in the North Plant needs to either be replaced or
repaired.
3. At the time of the evaluation, Blower No.8 was dismantled. Also, there was no grease in the blower
suction control valves, and all control functions are manual. The blowers are approaching the end of
their useful life and their condition indicates they should be replaced. Automatic controls should be
installed to operate the blowers. The new controls could be phased-in as capacity needs dictate.
4. Despite their age, the RAS pumps looked to be in good condition. The pump building needs a second
entrance. The RAS pumps are constant speed; two variable frequency drives (VFDs) should be added
so that RAS flow to the aeration basins can be more closely matched to process needs, The RAS pump
suction lines need to be modified so that single pumps can be dedicated to specific clarifiers, The
pumps now draw from a common header and it is not possible to control withdrawals from a specific
clarifier,
5. Plant staff report problems with operating the WAS pumps. It appears that the pumps have difficulty
meeting their flow requirements when high RAS flows are required. The WAS pumps have exceeded
their useful life, and also because of capacity problems. should be replaced, The flow meter should be
repaired.
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6. Flow split from the aeration basins to the secondary clarifiers is accomplished by yard valves, No flow
metering is provided. Consideration should be given to providing weirs in a splitter box accomplish the
flow split.
7. The final clarifier weirs and scum box have settled, This results in uneven flow over the effluent weirs
and flow constantly enters the scum box. A piece of the decking was missing from the center island
adjacent to the drive. The sludge control weirs are very difficult for plant staff to operate making it
difficult to positively control sludge removal from the clarifier. Consideration should be given to
replacing the secondary clarifier mechanisms with "tow-bro" type mechanisms.
Condition Assessment -South Plant
The following comments sununarize the evaluation of the secondary treatment system at the South Plant.
1. The South Plant has four parallel aeration basins fed by a conunon influent channel. The channel
should be analyzed for proper flow distribution and modifications made as needed. MLSS samples
could also be taken from each basin to determine how well the flow splits are occurring.
2. At the time of the evaluation, one of the aeration basins was dewatered revealing dismantled air lines.
Also, surface surges were evident on the two basins in service indicating that diffusers had come loose
or broken. The aeration system in all four basins needs to be inspected for loose or broken diffusers
and broken or dismantled pipe needs to be repaired or replaced. More efficient diffusers are available
and should be considered for replacement.
3. The RAS and WAS pumps show signs of age; corrosion, evidence of spills, and leaking seal boxes.
Flow metering does not work and VFDs should be added to both sets of pumps. The pumps and valves .
need rehabilitation and flow meters and VFDs should be added.
4. Flow is distributed to these clarifiers by means of yard valves as well. The valves should be replaced
with a more positive weir splitting arrangement.
5. The final clarifier weirs are not level and an elaborate series of dams and cutoffs have been installed to
manage the clarifier effluent flow. The effluent weirs are in poor condition and the gear boxes should
be replaced, Consideration should be given to replacing the final clarifier mechanisms as a whole with
a newer, more efficient mec;hanism.
Miscellaneous Systems and Facilities
The following plant systems and facilities were also identified as needing modification; upgrade, or
replacement.
1. Doors: Most of the plant doors need to be replaced due to corrosion.
2. Handrail: Problem handrail has been previously identified in a few locations but generally needs to be
replaced throughout the plant due to corrosion and noncompliance with OSHA standards.
3. Electrical Distribution: Many motor control centers (MCCs) are located in exterior cabinets and are
severely corroded. The MCCs should be replaced and located in buildings.
4. Flow Splits and Measurement: Lack of proper flow splitting and measurement has been identified at
several of the unit processes. Plant staff has added numerous ultrasonic flow meters to get a better
picture of plant operations. but a flow distribution and measurement plan should be developed for the
facility.
o5. Plant Air System: Needs to be upgraded.
6, Plant Control System: The facility needs an updated plant control system to allow monitoring and
remote control of plant processes, A control system by Honeywell has been purchased for system
automation.
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.. 7. Laboratory: The fume hoods and walk-in incubator needs replacement.
III. Description of Proposed Equipment Retrofit
The new mechanisms, and other enhancements such as mid-radius baffling, wall baffles (the North Plant
secondary clarifiers have wall baffles), energy dissipating inlet, properly sized flocculation well, and high
capacity scum removal should significantly improve perfonnance.
The descriptions indicated below are presented as part of this proposal and further define the scope of
retrofit work proposed.
Category One Items
New handrailing. At the North Primary Clarifiers (#1, 2, 3, and 4), OM! has included costs to add toe
boards to the existing aluminum handrail only. We have not included cost to add new handrail where none
now exists. At the South Primary Clarifiers (#5, 6, 7, and 8), aMI has included costs to add handrails
necessary to meet OSHA requirements, which include replacing the existing handrail and adding handrail
to the exterior where the walkway is greater than 42-inches above he ground. Additionally, we have
included costs to remove and replace defective grating at that structure, At the South Aeration Basins ( #4,
5. 6, and 7) we have included costs to install toe boards on all existing handrail where applicable. We have
not planned to replace any grating at that structure,
South Secondary Clarifiers. Remove and replace clarifier mechanisms. Modify concrete structure as
required to accommodate Envirex Tow-Bre mechanisms. Remove existing launders and blocked weir
segments and replace the weirs and baffles as necessary. The potential exists to revert to the initial
peripheral weirs with the installation of stamford baffles and a determination will be made following an
engineering assessment as part of the replacement project.
North Secondary Clarifiers. Remove and replace clarifier mechanisms. Modify concrete structure to
accommodate Envirex Tow-Bro mechanisms. Existing Weirs and Baffles appear to be in satisfactory
condition.
North and South Primary Clarifiers. Remove and replace chain and flight sludge collectors, cross
collectors, scum collectors, sprockets, shafts, stub-shafts, and drives.
Primary Sludge Pumps, North and South Plants. Remove and replace four number (4) eXlstmg
reciprocating plunger pumps with two number (2) new reciprocating plunger pumps and two number (2)
Dual Disc Diaphragm Pumps.
Primary Clarifier Plug Valves. Remove and replace four number (4) buried mechanical joint plug valves
at the South Plant and remove and replace twenty (20) number eight (8) inch plug valves at both North and
South Plant Primary Clarifiers.
Electrical Rehabilitation. Remove all existing exterior motor control centers and replace with new motor
control centers located in a new masonry electrical building and all associated rewiring and conductor
terminal reconfiguration and duct bank as required to completely reestablish current electrical capacity to
all existing and new equipment under this rehabilitation.
Wetlands Effluent Channel. Furnish and install aggregate filled geoweb cellular confinement system at
the wetland effluent channel to mitigate site solids intrusion in the effluent outfall process stream.
Aeration Basin #3. Remove all existing plastic air diffuser header piping and ceramic diffusers and replace
with new plastic header piping configured for EDPM membrane diffusers and rehabilitate all pneumatic
control valves,
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~HV AC System. Rehabilitation of existing Administration Building HV AC system to provide reliable and
cost effective comfort control of the Administration Building HV AC System.
Plant Reuse Water System. Provide associated pumps, piping, electrical power and control to establish a
reuse water system that will provide washwater to the Belt Filter Presses, the gravity belt thickeners and the
chlorine facility.
Cateeo" Two Items
South Aeration Basin Upgrade. Remove existing under-grid aeration system, construct baffle walls in
each aeration cell and install new under-grid aeration system consisting of Envirex dual-air fine bubble
diffusers, and provide air-flow controls.
New Splitter Box (Primary to Aeration). Construct new cast-in-place concrete splitter box and associated
piping and gates, to provide new flow control for South Plant mixed liquor,
Digester Cleaning. Evacuate and dispose of all sludge and grit accumulation in digesters #3, 5 & 6.
Jet Mix System for Digester #5. Install owner provided Jet mix nozzles and Vaughn Chopper pump and
construct Jet Mix System assembly with contractor furnished piping and materials.
Digester #3 Cover. Remove and dispose of Digester number three floating cover and replace with
Conservatek fixed "Alumadome" cover.
Digester # 6. Sandblast, patch and paint two existing floating duo-dome digester covers. Digester cleaning
to be done under previously identified task item,
New Splitter Box (Aeration to Secondary). Construct new cast-in-place concrete splitter box and
associated piping and gates, to provide new flow control for South Plant Aeration Effluent.
New Splitter Box (Aeration to Secondary). Construct new cast-in-place concrete splitter box and
associated piping and gates, to provide new flow control for North Plant Aeration Effluent.
R.A.S. Flow Meters. Install two (2) precast concrete vaults outside the R.A. S. pump stations on the RAS.
discharge lines, and install one each twenty-four (24) inch magnetic flow meter for the North Plant and two
(2) twenty-four (24) inch magnetic flow meters for the South Plant. Each flow meter will have above
ground local display for each meter.
Relocate Septic Truck Unloading Facility. Construct cast in place concrete dump facility upstream and
near the headworks.
Removal of Gas Sphere. Demolish and dispose of existing unit that is coated with lead based paint.
IV. Cost-Effective Analysis
The cost estimate developed is presented in Attachment 1. OM! is prepared to initiate tasks identified as
Category 1 priorities in Attachment 1 for the proposed cost of $7,935,000 (Seven Million Nine Hundred
and Thirty-five Thousand Dollars).
V. Non-Economic Comparison
All non-economic indicators favor proceeding with the recommended improvements. As stated
previously, all equipment items are at or beyond the end of their useful service life. The environmental,
legal, and indirect economic impacts of "doing nothing" are extreme, since these improvements are
required to allow compliance with the Owner's current discharge permit.
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Recommendations
OM! recommends that Augusta implement the following improvements as quickly as funding becomes
available and OMI commits to implement with equal vigor whatever program Augusta deems best suited
for its future needs.
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AMENDMENT NO.4
TO THE
AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUSTA, GEORGIA
This AMENDMENT No.4 to the Agreement dated July 20, 1999 is made and entered into this
~ J 11 day of 'JfJ 1hf ' 2002, bern'~en Augusta, Georgia, a political subdivision
of the State of Georgia, whose address for any formal notice is 530 Greene Street, Room 801,
Augusta, Georgia 3091 f, Attention: City Admiaistrator (hereinafter "Owner"), and Operations
Management International, Inc. (hereinafter "OMI"), with offices at 6060 South Willow Drive,
Suite 200, Greenwood Village, Colorado 80111-3333, whose address for any formal notice is
Post Office Box 6607, Englewood, Colorado 80155-6607.
NOW, THEREFORE, Owner and OMI agree to amend the Agreement as follows:
1. Article 2.34 is hereby deleted in its entirety and replaced with the following Article 2.34:
2.34 Provide, for and document repairs as described in Appendix A.5, provided the total
amount OMI shall be required to pay does not exceed Three Hundred Forty-nine
Thousand One Hundred Eighty-five Dollars ($349,185.00) during the third year of
this Agreement (January 1,2002 through December 31, 2002). At such time that
actual repair's costs exceed the annual repairs limit, OM! shall invoice and the
Owner shall pay excess repairs' COSo on a monthly basis. Said repairs will be
invoiced at direct costs, with no mar!mp for overhead or profit. OMI will rebate to
Owner the entire amount that actual repairs are less than the repairs' limit during the
period of this Agreement. Repairs' amounts below or in excess of the annual repairs'
Limits shall not contribute to Base Fee overages or underages.
2. Add Article 2.10:
2.10.1 Biosolids Application. Provide and document all biosolids application for the
project. Provide Owner with an accounting of actual biosolids application and
liming on not less than a quarterly basis. OMI will provide Owner with a detailed
invoice ofbiosolids application over the annual budget, and negotiate each year with
Owner an annual biosolids application budget. Should Owner and OMI fail to agree,
the biosolids application budget will be determined by the application of the
Consumer Price Index (CPD adjusted for actual consumption in the prior year and
any flow increases over the prior year.
2.10.2 Should the actual biosolids applicati In expenditures be less than the annual biosolids
application budget, the management fee provided in Article 4.1 shall be increased by
twelve and one-half percent (12.5%) of the difference, provided OMI does not
exceed the annual cost of serviced set forth in Article 4.3
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3. Article 4.1 is hereby deleted in its entirety and replace with the following Article 4.1:
4.1 For services rendered during the thirJ period of this Agreement (January 1, 2002
through December 31, 2002), Owner shall pay to aMI a base fee equal to the actual
cost of services as provided in Article 4.3 performed, which includes a Management
Fee of One Hundred Fifty-one Thousand Two Hundred Sixty Dollars ($151,260).
Said Management Fee and Base Fee shall be paid in twelve equal monthly
installments. Management Fee shall increase proportionally with Base Fee
adjustments described in Article 4.4.
4. Article 4.3 is hereby deleted in its entirety and replaced with the following Article 4.3:
4.3 OMI estimates that cost for services for the third period under this Agreement
(January 1, 2002 through December 2002) shall be Five Million, Seven Hundred
Twenty-two Thousand, Six Hundred Eighty Dollars ($5,722,680.00). Details of said
cost are shown in Appendix K. The Base Fee shall be negotiated each year
beginning 90 days prior to conclusion of contract year. Should Owners and aMI fail
to agree, the Base Fee will be determined by the application of the Base Fee
Adjustment Formula shown in Appen<.lX F.
5. Article 4.9 is hereby deleted in its entirety and replaced with the following Article 4.9:
4.9 OMI's compensation for Owner-Directed Capital Improvements shall be as follows:
(1) Programs undertaken by OMI personnel shall be subject to mutually agreeable
terms and conditions of compensation and payment; (2) programs which OMI
assigns to subcontractor personnel shall be billed at cost, plus a fee of five percent
(5%) of direct costs, in lieu of the ten and one half percent (10.5%) administrative
fee set forth in Article 4.7. On-site labor already covered under this contract shall
not be billed against the Owner-Directed Capital Improvements account. There will
be a total compensation limit of Five Hundred Thousand Dollars ($500,000.00) for
Owner-Directed Capital. The Costs for Owner-Directed capital Improvements are
not included in the estimated costs identified in Article 4.3.
6. Article 4.10 is hereby deleted in its entirety and replaced with the following Article 4.10:
4.10 Owner shall pay to OMI $170,250 for an allowance for assistance requested by the
Utility Director. Said amount is included in the amount stated in Article 4.3. Such
assistance will be requested in writing. Any amount not spent will be fully refunded
to Owner within sixty days of Agreement year-end. Owner will pay any amounts
requested and expended by aMI in excess of the above amount at direct cost plus
overhead and management fee.
7. Article 5.1 is hereby deleted in its entirety and replaced with the following Article 5.1:
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5.1 One Twelfth (1/12) of the base fee for the third period and all subsequent periods
shall be due and payable on the first of the month for each month that services are
provided.
8. Appendix K is hereby deleted in its entirety and replaced with the attached Appendix K.
9. Appendix M is added to define project staffing. Actual staffing will be adjusted to be within
the budget allowance for staffing and benefits shown in Appendix K.
All other terms and conditions remain in effect in accordance with the original Agreement.
. Both parties indicate their approval of this Agreement by their signatures below.
7;lOriZed Signature:
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( '0 l/ {j.A.A~\j//
Bob Young
Title: Mayor
OPERATIONS MANAGEMENT
INTERNATIONAL, INC.
Date: l S clLl' rPZ
I
AUGUSTA, GEORGIA
ATTEST:
"vv} f Date:
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ATTEST: '
Clerk
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Appendix K
ESTIMATED COSTS
Annualized
Description Cost
Labor and Benefits $ 1,755,031.21
Administrative $ 95,985.24
Equipment and Vehicle Exp $ 71,022.00
Bioso1ids App $ 1,001,268.00
Training $ 51,517.20
Materials and Supplies $ 102,300.12
Chemicals $ 337,500.00
Outside Services $ 122,180.04
Power $ 1,003,200.00
Repair $ 349,185.00
Miscellaneous $ 2,820.00
Sub-total $ 4,892,008.81
Overhead 10.5% $ 513,660.92
Management Fee $ 146,760.26
Sub-total $ 660,421.19
Directors Allowance $ 150,000.00
Overhead 10.5% $ 15,750.00
Management Fee $ 4,500.00
Sub-total $ 170,250,00
Total $ 5,722,680.00
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Appendix M
OMI Augusta Prdject Staffing
Regional Business Manager (0.5 FTE)
Proj ect Manager
Administrati ve Assistant
Assistant Project Manager
Operations Manager
Lead Operator
Operator - 9
Laboratory/ IPP Director
IPP Manager
IPP Technician - 3
Chemist
Laboratory Technician - 2
Maintenance Manager
Purchasing Coordinator
Lead Mechanic
Mechanic - 5
Utility Worker - 3
Land Application Manager
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$ 3,300,000
$ 492.000
$ 895.000
$1,387.000
$ 337,000
V. Non-Economic Comparison
All non-economic indicators favor dewatered sludge application. The indicators include the following:
· Program costs much less sensitive to hauling distance. Becomes feasible to haul distances that are not
conceivable with a liquid-based program. Opens up much greater area for consideration of new land
application sites.
· me-eased flexibility to meet short term challenges, from onsite, short-term storage to landfilling. These
options are not available with a liquid-based program.
· Fewer large trucks on the road results in reduced liability from accidents, farmer issues, and from a
general complaints and public relations perspective.
· Program becomes less sensitive to fuel and labor costs.
VI. Recommendations
OMI recommends that Augusta give serious consideration to converting the existing liquid-based land
application program to one that incorporates dewatered sludge. The savings available through a dewatered
program should be sufficient to actually allow Augusta to purchase a dedicated site. A less costly
alternative would be to use some of the savings as compensation to establish a long-term contract with a
local landowner to furnish a dedicated site. OW welcomes the opporhmity to work with Augusta to resolve
long-term sludge management issues. aMI commits to implement with equal vigor whatever program
Augusta deems is best suited for its future needs.
s
AUGUSTA-RICHMOND COUNTY COMMISSION
JAMES B. WALL
CITY A DORNEY
LEE BEARD
TOMMY BOYLES
ULMER BRIDGES
ANDY CHEEK
BOBBY G. HANKERSON
WILLIAM B. KUHLKE, JR.
WM. "WILLIE" H. MAYS, III
STEPHEN E. SHEPARD
MARION WILLIAMS
BOB YOUNG
Mayor
P.O. Box 2125
454 GREENE STREET
AUGUSTA, GA 30903
Bus. (706) 821-2488
FAX No: (706) 722-5984
E-MAIL: JWALL@co.RICHMOND.GA.US
GEORGE R, KOLB
Administrator
RICHARD L. COLCLOUGH
Mayor Pro Tem
October 9, 2002
Ms. Lena Bonner
Clerk, Commission
8th Floor, City-County Bldg.
Augusta, GA 30911
RE: OMI
Our File No, AR-21-048
Dear Lena:
I enclose herewith one original of Amendment No.5 to OMI's Agreement.
Please include this in the City's permanent records,
By carbon copy of this letter, I am forwarding a duplicate original to Allen Saxon
to be delivered to OM!.
Thanking you and with best personal regards, I am
Yours very truly,
~
James B. Wall/A-i'
.mw/sjp
Enclosure
cc: Mr, Allen Saxon
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AMENDMENT NO.5
TO THE
AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUSTA, GEORGIA
This AMENDMENT No.5 to the Agreement dated July 20, 1999 is made and entered into this
10M day of v4tphrn.b-lr , 2002, between Augusta, Georgia, a political subdivision
of the State of Georgia, whose address for any formal notice is 530 Greene Street, Room 801,
Augusta, Georgia 30911, Attention: City Administrator (hereinafter "Owner"), and Operations
Management International, Inc. (hereinafter "OMI"), with offices at 6060 South Willow Drive,
Suite200, Greenwood Village, Colorado 80111-3333, whose address for any formal notice is
Post Office Box 6607, Englewood, Colorado 80155-6607.
NOW, THEREFORE, Owner and OMI agree to amend the Agreement as follows:
1. Article 2.57.6 through 2.57.1 0 are hereby added in their entirety to include Category 2
improvements. :
2.57.6 OMI's Facility Retrofit Summary Plan referenced in Article 2.57, dated May 9,
2001, is revised, dated June 27, 2002, and attached and included herein.
2.57.7 OMI shall purchase equipment from recognized vendors and utilize local
subcontractors, whenever available, when specialty contractors are required.
OMI will not utilize the services of affiliated companies in the performance of
this work.
2.57.8 OMI will execute the various Category 2 priority items #14 through #22
identified in the Facility Retrofit Summary Plan approved by Commission June
19,2001 and revised June 27,2002, as a single project.
2.57.9 A not-to-exceed cost of four million eight hundred and forty thousand Dollars
($4,840,000) provides for tasks #14 though # 22 identified as Category 2 priority.
2.57.1 0 The not-to-exceed price identified in Paragraph 2.57.9 is contingent upon OMI
being given a notice to proceed within 6 months of the effective date of this
amendment.
All other terms and conditions remain in effect in accordance with the original Agreement.
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Both parties indicate their approval of this Agreement by their signatures below.
~O=i;~ if-
E. Forrest Foro s '
Vice President
OPERA TIONS MANAGEMENT
INTERNATIONAL, INC.
Date: 9/;t? /O-Z-
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Date
ATTEST:
lhJfun1u ~
<b71htUllJ Ap J.
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ATTEST:
Clerk
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AMENDMENT NO.6
TO THE
AGREEMENT FOR OPERA nONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUST A, GEORGIA
This AMENDMENT No.6 to the Agreement dated July 20, 1999 is made and entered into this
~day of ~G4IAJ=Io_ , 2002, between Augusta, Georgia, a political subdivision of the
State of Georgia, whose address for any formal notice is 530 Greene Street, Room 801, Augusta,
Georgia 30911, Attention: City Administrator (hereinafter "Owner"), and Operations
Management International, Inc. (hereinafter "OMI"), with offices at 9193 South Jamaica Street,
Suite 400, Englewood, Colorado 80112-3333, whose address for any formal notice is Post Office
Box 6607, Englewood, Colorado 80155-6607.
NOW, THEREFORE, Owner and OMI agree to amend the Agreement as follows:
1. Article 2.10.2 is hereby deleted in its entirety and replaced with the following 2.10.2
2.10.2 OMI shall endeavor to deliver sludge at not less than 16 percent solids based on
monthly averages. Should OMI deliver sludge at greater than 17 percent solids and
the total cost is less than the Biosolids Application cost listed in Appendix K, the
management fee set forth in Article 4,} shall be increased by twelve and one-half
percent (12,5%) of the savings in the cost of wastewater sludge disposal up to a
maximum incentive equal to OM!' s Management Fee set forth in Article 4,1,
2. Article 2,34 is hereby deleted in its entirety and replaced with the following Article 2.34:
2,34 Provide, for and document repairs as described in Appendix A.S, provided the total
amount OMI shall be required to pay does not exceed Three Hundred Forty-nine
Thousand One Hundred Eighty-eight Dollars ($349,188,00) during the fourth year of
this Agreement (January 1, 2003 through December 31, 2003), At such time that
actual repair's costs exceed the annual repairs lin1it, OMI shall invoice and the
Owner shall pay excess repairs' cost on a monthly basis. Said repairs will be
invoiced at direct costs, with no markup for overhead or profit. OMI will rebate to
Owner the entire amount that actual repairs are less than the repairs' limit during the
period of this Agreement. Repairs' amounts below or in excess of the annual repairs'
Limits shall not contribute to Base Fee overages or underages.
3, Article 4,1 is hereby deleted in its entirety and replace with the following Article 4,1:
4,1 For services rendered during the fourth period of this Agreement (January 1, 2003
through December 31, 2003), Owner shall pay to OM! a base fee equal to the actual
cost of services as provided in Article 4.3 performed, which includes a Management
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Fee of One Hundred Fifty-six Thousand, Six Hundred Fourteen Dollars and Eighty
Eight Cents ($156,614.88). Said Management Fee and Base Fee shall be paid in
twelve equal monthly installments, Management Fee shall increase proportionally
with Base Fee adjustments described in Article 4.4,
4, Article 4.3 is hereby deleted in its entirety and replaced with the following Article 4.3:
4.3 OMI estimates that cost for services for the fourth period under this Agreement
(January 1, 2003 through December 2003) shall be Five Million, Nine Hundred
Twenty Five Thousand, Two Hundred Sixty Three Dollars ($5,925,263). Details of
said cost are shown in Appendix K. The Base Fee shall be negotiated each year
beginning 120 days prior to conclusion of contract year. Should Owners and OMI
fail to agree, the Base Fee will be detennined by the application of the Base Fee
Adjustment Formula shown in Appendix F,
5. Article 5.1 is hereby deleted in its entirety and replaced with the following Article 5.1:
5.1 One Twelfth (1112) of the base fee for the fourth period shall be due and payable on
the first of the month for each month that services are provided,
6. Appendix K is hereby deleted in its entirety and replaced with the attached Appendix K.
All other terms and conditions remain in effect in accordance with the original Agreement.
Both parties indicate their approval of this Agreement by their signatures below.
Authorized Signature:
/f?d~~
Vice President
~
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OPERA nONS MANAGEMENT
lNTERNA TIONAL, INC,
Date:De:c.. I t1, 'ZtXY'Z-
ATTEST:
AUGUST A, GEORGIA
Dale ~
ATTEST:~ _ __.
Clerk
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Appendix K
Estimated Costs
Description Annualized
Cost
Labor and Benefits $ 1,829,720,76
Administrative $ 103,738.68
Equipment and Vehicle Expense $ 67,520.40
Biosolids Application $ 1,016,807,00
Training $ 49,025.88
Materials and Supplies $ 87,644.28
Chemicals $ 326,852.44
Outside Services $ 92,400.00
Power $ 1,045,932.00
Repairs $ 349,188.00
Miscellaneous $ 1,666,60
Sub-total $ 4,970,496.04
Overhead 10.5% $ 521,902.08
Management Fee $ 149,114,88
Sub-total $ 671,016.96
Directors Allowance $ 250,000.00
Overhead 10.5% $ 26,250,00
Management Fee $ 7,500.00
Sub-total $ 283,750.00
Total $ 5,925,263.00
November 11, 2002
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AMENDMENT NO.7
TO THE
AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUSTA, GEORGIA
This AMENDMENT No.7 to the Agreement date July 20, 1999 is made and entered into this
I to day of .n e c.. -< WI- b ~ , 2003 between Augusta, Georgia, a political subdivision of
the State of Georgia, whose address for any fornlal notice is 530 Green Street, Room 801,
Augusta Georgia 30911, Attention: City Administrator (hereinafter "Owner") and Operations
Management International, Inc. (hereinafter "OMI") with offices at 9193 South Jamaica Street,
Suite 400, Englewood, Colorado 80112-3333, whose address for any formal notice is
P,O. Box 6607, Englewood, Colorado 80155-6607,
NOW, THRERFORE, Owner and OMI agree to amend the Agreement as follows:
1. Article 2,34 is hereby deleted in its entirety and replaced with the following Article2,34:
2,34 Provide, and document repairs as described in Appendix A.5, provided the total
amount OMI shall be required to pay does not exceed Three Hundred Forty-nine
Thousand One Hundred Eighty-Eight Dollars ($349,188,00) during the fifth year
of the Agreement (January 1,2004 through December 31,2004), At such time
that achlal repair costs exceed the annual repairs limit, OMI shall invoice and the
Owner shall pay excess repairs cost on a monthly basis, Said repairs will be
invoiced at direct costs, with no markup for overhead or profit. OMI will rebate to
Owner the entire amount that actual repairs are less than the repairs limit during
the period of this Agreement. Repairs amounts below or in excess of the annual
repairs limits shall not contribute to Base Fee overages or underages.
2. Article 4.1 is hereby deleted in its entirety and replaced with the following Article 4.1:
4.1 For services rendered during the fifth period of this Agreement (January I, 2004
through December 31, 2004), Owner shall pay to OMI a base fee equal to the
actual cost of services as provided in Article 4.3 perfomled, which includes a
Management Fee of One Hundred Sixty-one Thousand, Nine Hundred Ninety-six
Dollars and Seventy Eight Cents ($161,996.78). Said Management Fee and
Base Fee shall increase proportionally with Base Fee adjustments described in
Article 4.4,
3, Article 4,3 is hereby deleted in its entirety and replaced with the following Article 4.3.
4.3
OMI estimates that the cost for services for the fifth period under this Agreement~
(January 1,2004 through December 31, 2004) shall be Six Million, One Hundred
Twenty-eight Thousand, Eight Hundred Seventy-nine Dollars ($6,128 ,879).
Details of said costs are shown in Appendix K. The base fee shall be negotiated
D:\DMn\\fy Docunx:nts\Conlrnct Arrx=oomcnl\Augusla Am tn.doc
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each year beginning 120 days prior to conclusion to contract year. Should Owners
and OMI fail to agree, the Base Fee will be determined by the application of the
Base Fee Adjustment Formula shown in Appendix F,
4, Article 5.1 is hereby deleted in its entirety and replaced with the following Article 5.1.
5.1 One Twelfth (1/12) of the base fee for the fifth period shall be due and payable on
the first of the month for each month services are provided.
5. Appendix K is hereby deleted in its entirety and replaced with the attached Appendix K.
All other temlS and conditions remain in effect in accordance with the original Agreement.
Both parties indicate their approval of this Agreement by their signatures below.
OPERATIONS MANAGEMENT
INTERNATIONAL, INe,
AUGUSTA, GEORGIA
AU~~
Bernard A. II r
~ Bob oung
Mayor
Executive Vice President
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Date:
Date:
D:\D:lta\\ty Documcnts\Conl11ll::t Amendment\Aug.wtll Am #7.doc
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Appendix K
Estimated Costs
2004
Description Annualized
Cost
Labor and Benefits $ 2,010,411,00
Administrative $ 111,618.75
Equipment and Vehicle Expense $ 72,813.00
Biosolids Application $ 972,000,00
Training $ 49,478,64
Materials and Supplies $ 94,920.00
Chemicals $ 336,552,00
Outside Services $ 102,000,00
Power $ 1,050,612,00
Repairs $ 349,188.00
Miscellaneous $ 300.00
Sub-total $
Overhead 10.5% $ 540,738,81
Management Fee $ 154,496,80
Sub-total $
Directors Allowance $ 250,000.00
Overhead 10,5% $ 26,250,00
Management Fee $ 7,500.00
Sub-total $
. 5,149,893.39
695,235.61
283,750.00
Total
$ 6,128,879.00
November 3, 2003
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AMENDMENT NO.8
TO THE
AGREEMENT FOR OPERATIONS,
MAINTENANCE AND MANAGEMENT SERVICES
FOR
AUGUSTA, GEORGIA
This AMENDMENT No.8 to the Agreem~t date July 20, 1999 is made and entered into this
IOH1 day of 1tJJJ1AJ1.AAj , 200('between Augusta, Georgia, a political subdivision of
the State of Georgia, whose address for any formal notice is 530 Green Street, Room 801,
Augusta Georgia 30911, Attention: City Administrator (hereinafter "Owner") and Operations
Management International, Inc. (hereinafter "OM!") with offices at 9193 South Jamaica Street,
Suite 400, Englewood, Colorado 80112.
NOW, THRERFORE, Owner and OMI agree to amend the Agreement as follows:
1. Article 2.34 is hereby deleted in its entirety and replaced with the following
Article2.34:
2.34 Provide, and document repairs as described in Appendix A.5, provided the total
amount OMI shall be required to pay does not exceed Three Hundred Forty-nine
Thousand, One Hundred Eighty""Eight Dollars ($349,188.00) during the sixth year
of the Agreement (January 1, 2005 through December 31, 2005). At such time
that actual repair costs exceed the annual repairs limit, OMI ~hall invoice and the
Owner shall pay excess repairs cost on a monthly basis. Said repairs will be
invoiced at direct costs, with no markup for overhead or profit. OMI will rebate to
Owner the entire amount that actual repairs are less than the repairs limit during
the period of this Agreement. Repairs amounts below or in excess of the annual
repairs limits shall not contribute to Base Fee overages or underages.
2. Article 4.1 is hereby deleted in its entirety and replaced with the foll9wing Article 4.1:
4.1 For services rendered during the sixth period of this Agreement (January 1, 2005
through December 31, 2005), Owner shall pay to OMI a base fee equal to the
actual cost of services as provided in Article 4.3 performed, which includes a
Management Fee of One Hundred Sixty-four Thousand, Four Hundred Twenty-
six Dollars and Seventy Five Cents ($164,426.75). Said Management Fee and
Base Fee shall increase proportionally with Base Fee adjustments described in
Article 4.4.
3. Article 4.3 is hereby deleted in its entirety and replaced with the following Article 4.3.
4.3 OMI estimates that the cost for services for the sixth period under this Agreement
(J anuary 1, 2005 through December 31, 2005) shall be Six Million, Two Hundred
Twenty Thousand, Eight Hundred Twelve Dollars and ten cents ($6,220,812.10).
Details of said costs are shown in Appendix K. The base fee shall be negotiated
each year beginning 120 days prior to conclusion to contract year. Should Owner
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and OM! fail to agree, the Base Fee will be determined by the application of the
Base Fee Adjustment Formula shown in Appendix F.
4. Article 4.10 is hereby deleted in its entirety and replaced with the following 4.10.
4.10 Owner shall pay to OM! $250,000 for an allowance for assistance requested by
the Utility Director. Said amount is included in the amount stated in Article 4.3.
Such assistance will be requested in writing. Any amount not spent will be fully
refunded to Owner within sixty days of Agreement year-end. Owner will pay any
amounts requested and expended by OMI in excess of the above amount at direct
cost plus overhead and management fee.
5. Article 7.1 is hereby deleted in its entirety and replaced wit!). the following Article 7.1.
7.1 The initial term of this Agreement shall be five (5) years and four (4) months and
twenty-five (25) days commencing on August 7, 1999 and ending on December 31,
2004, followed by a successive five (5) year option, which option is renewable at the
sole discretion of the of the Owner. The Owner hereby requests to exercise one year
ofthe option period with a remaining four (4) years to be exercised at the discretion
of Owner. All contract periods and renewals are subject to and contingent upon
yearly budget approval by the Owner.
6. Appendix K is hereby deleted in its entirety and replaced with the attached Appendix
K.
7. Appendix M is hereby deleted in its entirety and replaced with the attached Appendix.
M
All other terms and conditions remain in effect in accordance with the original Agreement.
Both parties indicate their approval of this Agreement by their signatures below.
OPERATIONS MANAGEMENT
INTERNATIONAL, INC.
AUGUSTA, GEORGIA
Authorized signature:
Date:
02'/,0 (2-005
Authorized signature:
~BOb~ f~ ty;:,
Mayor ,
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tft Date:
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ROg~e
Senior Vice President
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2./10/05
ATTEST:
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Appendix K
Estimated Costs
2005
Description Annualized
Cost
Labor and Benefits $ 2,071,650.71
Administrative $ 94,754.26
Equipment and Vehicle Expense $ 72,900.00
Biosolids Application $ 972,000.00
Training $ 46,484.80
Materials and Supplies $ 97,638.15
Chemicals $ 336,552.00
Outside Services $ 113,160.00
Power $ 1,076,263.80
Repairs $ 349,188.00
Miscellaneous $ 300.00
Sub-total $
Overhead 10.5% $ 549,243.63
Management Fee $ 156,926.75
Sub-total $
Directors Allowance $ 250,000.00
Overhead 10.5% $ 26,250.00
Management Fee $ 7,500.00
Sub-total $
5,230,891.72
706,170.38
283,750.00
Total
November 22,2004
$ 6,220,812.10
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Project Manager
Administrative Assistant
Assistant Project Manager
Operations Manager
Lead Operator
Operators - 9
Laboratory I IPP Director
IPPManager
IPP Technicians - 3
Lead Laboratory Technician
Laboratory Technician - 2
Maintenance Manager
Purchasing Coordinator
Lead Mechanic
Mechanics - 5
Utility Workers - 3
Land Application Manager
34 positions
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2005
Appendix M
OMI Augusta Project Staffing