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HomeMy WebLinkAboutNEWMAN TENNIS CENTER ZIMMERMAN EVANS LEOPOLD DESIGN SERVICES STATE OF GEORGIA RICHMONDCOUNTY MNORPROJECTS. CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA (CITY) AND CONSULTANT This Agreement is made and entered into this \S~ day of ~ ~ .2008 by and between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the "CITY" and Zimmerman, Evans. and Leopold, Ine. a Corporation authorized. to do business in Georgia, hereinafter called the "CONSULTANT." WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish professional services for: Electrical Engineering and Design Services for Tennis Court Lighting at Newman Tennis Court (project description); and, WHEREAS, the CONSULTANT has represented to the CITY that itis experienced and qualified to provide the services contained herein and the CITY has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the CITY and the CONSULTANT that: 2OF23 REVISION DATE: June2006 ~UGU'rA ~ ~ GENERAL PROVISIONS CONSULT ANT has agreed, in this Agreement with CITY to procure the services of licensed design professionals, to provide the engineering services required to provide professional engineering and design services for the Project in accordance with the requirements as outlined in and attached as Attachment A - Scope of Services and other relevant data defining the Project. CONSULTANT COORDINATION The CONSULT ANT shall cooperate fully with all municipalities, local government officials, utility companies, and other consultants as directed by the CITY. CITY, CONSULTANT and all relevant parties. agree to work together on the basis of trust, good faith and fair dealing, and shall take actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient and economical manner. All parties agree to cooperate in a manner consistent with good design practice and will exercise the degree of skill and diligence normally employed by professional engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any services not meeting this standard without additional compensation. AMENDMENTS TO AGREEMENT Every amendment to the Scope of Services shall become and is hereby made a part of this Agreement. Amendments must be fully executed by both the CONSULT ANT and OTY to be valid. REDUCTION IN REQUmED SERVICES If reductions in the required services are ordered by OTY, the credits shall be the amounts for such services as described in subsequently executed Amendments to this Agreement, and no claim for damages for anticipated profits shall accrue to the CONSULTANT. DATE CHANGES If in this Agreement specific periods of time for rendering services are set forth or specific dates by which services are to be completed are provided and if such periods of time or dates are changed through no fault of CONSULTANT, the rates and amounts of compensation provided for herein shall be subject to equitable adjustment. AGREEMENT MODIFICATIONS This Agreement shall not be modified except by a duly executed. Amendment hereto in writing under the hands and seals of both parties hereto. 30F23 REVISION DATE: June 2006 TIME OF COMPLETION The time of completion shall be as described in the schedule attached hereto as Attachment D - Schedule. This Agreement shall terminate immediately and absolutely at such time as appropriated and otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT on behalf of the OTY under this Agreement. However, CONSULTANT will be compensated for all work prior to termination of contract even if the CITY has obligated the funds to other projects. PROJECT PROGRESS CONSULT ANT'S services and compensation under this Agreement have been agreed to in anticipation of the orderly and continuous progress of the Project through completion. LITIGATION Nothing in this Agreement shall be construed as obligating the CONSULT ANT to appear, support, prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of the CITY except in consideration of compensation. All such services required or requested of CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be reimbursed as additional services. BINDINGS It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their . successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in thisAgreementwithout prior written consent of the other party hereto. EXTENT OF THE AGREEMENT This Agreement represents the entire agreement between CITY and CONSUL T ANT and supersedes all prior negotiations, representations and agreements, either written or oral. 40F 23 REVISION DATE: June 2006 r DEFINITIONS Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall have the following meanings: Agreement Execution - means the date on which CONSULT ANT executes and enters into an Agreement with CITY to perform the Work. Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the CONSUL T ANT under this Agreement. CITY -means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia. CONSULTANT - means the party or parties contracting directly with the CITY to perform Work pursuant to this Agreement. Contract - means the Agreement Documents specifically identified and incorporated herein by reference. Contract Time - means the period of time stated in this Agreement for the completion of the Work. Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. Supplemental Agreement - means a written order to CONSULT ANT signed by CITY and accepted by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. Task Order - means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by CONSULTANT. Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. Work -means any and-all obligations, duties and responsibilities, including furnishing equipment, engineering, design, workmanship, labor and any other services or things necessary to the successful completion of the Project, assigned to or undertaken by CONSULTANT under this Agreement. 5 OF 23 REVISION DATE: June 2006 ~ CONTRACT DOCUMENTS List of Documents The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements, including Task Orders shall constitute the Agreement Documents (the 1/ Agreement"). Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1. Agreement - Including Attachments 2. General Conditions 3. Supplemental Conditions - Including Task Orders 6 OF 23 REVISION DATE: June 2006 GENERAL CONDITIONS 1. COMMENCEMENT OF WORK The performance of services as defined in the Prime Agreement between CONSULT ANT and the OTY, and herein described in this Agreement as Attachment A shall be commenced upon receipt by the CONSULTANT of a written Notice To Proceed. The effective date of services shall be defined in the Notice To Proceed. 2. PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by CONSULT ANT under this Agreement will be the level of care and that is ordinarily used by members of CONSULTANT'S profession practicing under similar conditions. 3. CHANGES AND EXTRA WORK The CITY may, at any time, request changes in the work to be performed hereunder. All such changes, including any increase or decrease in the amount of the CONSULTANT's compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written Supplemental Agreements to the Agreement. Changes that involve an increase in the compensation shall be considered major, and require the approval of the CITY. The Program Manager may approve minor changes to the scope of services that do not involve an increase compensation schedule. 4. PERSONNEL The CONSULT ANT represents that it has secured or will secure, at its own expense, all personnel necessary.tocomplete this Agreement; none of whom shall be employees of, or have any contractual relationship with, the CITY. All of the services required hereunder will be performed by the CONSULTANT under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services. All key professional personnel, including subcontractors, engaged in performing services for the CONSULTANT under this agreement are indicated in a personnel listing attached hereto as Attachment C - Listing of Key Personnel and incorporate hJrein by reference. No changes or substitution shall be permitted in the CONSULTANT's Key Personnel without the prior written approval of the CITY or his designee. The CONSULTANT shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The CONSULTANT shall endorse all reports, contract plans, and survey data. Such endorsements shall be 'made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for the work prescnbed by this Agreement. 70F23 REVISION DATE: June 2006 5. ACCURACY OF WORK The CONSULT ANT shall be responsible for the accuracy of the work and shall promptly correct errors and omissions in its plans and specifications without additional compensation. The CONSULTANT shall give immediate attention to these changes so there will be a minimum of delay to others. Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. 6. CONFIDENTIALITY The CONSULT ANT agrees that its conclusions and any reports are for the confidential use and information of the CITY and that it will not disclose its conclusions in whole or in part to any persons whatsoever, other than to submit its written documentation to the CITY, and will only discuss the same with it or its authorized representatives. Upon completion of this Agreement term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT pursuant thereto shall become the property of the CITY and be delivered thereto. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this Agreement shall not be presented publicly or published without prior approval in writing of the CITY. It is further agreed that if any information concerning the PROJECT, should be released by the CONSULTANT without prior approval from the OTY, the release of same shall constitute grounds for termination of this Agreement without indemnity to the CONSULTANT, but should any such information be released by the CITY or by the CONSULTANT with such prior approval, the same shall be regarded as public information and no longer subject to the restrictions of this Agreement. 7. OPEN RECORDS CONSULT ANT acknowledge that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia's Open Records Act (O.c.G.A. ~ 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 8. fURISDICTION The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT with regard to its interpretation and performance, and any other claims related to this agreement. All claims, disputes and other matters in question between CITY and CONSULTANT arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically consents to jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and venue in the Superior Court of Richmond County, Georgia. 8 OF 23 REVISION DATE: June 2006 9. TERMINATION OF AGREEMENT FOR CAUSE If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the CONSULT ANT shall violate any of the covenants, agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to commence correction of obligation within 5 days of written notice and diligently complete the correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed, or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause for termination. The CITY shall thereupon have the right to terminate this Agreement by giving written notice to the CONSULT ANT of such termination, and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In such event, all finished or unfinished documents, maps, data, studies, work papers and reports prepared by the CONSULT ANT under this Agreement shall become the property of the CITY, and the CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents, as mutually agreed by the CITY and CONSULTANT. 10. TERMINATION FOR CONVENIENCE OF THE CITY The CITY may terminate this contract in part or in whole upon written notice to the CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract up to the time of termination. 11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND CONSULTANTS CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of Services. If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed committee(s), and carefully fit its own work to such additional work as may be directed by the CITY. The CONSULT ANT shall not commit or permit any act which will interfere with the performance of work by any other CONSULTANT or by CITY employees. 12. COVENANT AGAINST CONTINGENT FEES The CONSULTANT warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by CONSULT ANT for the purpose of securing business and that the CONSULTANT has not received any non-CITY fee related to this Agreement without the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 90F23 REVISION DATE: June 2006 ~ 13. RESPONSIBILITY FOR CLAIMS AND LIABILITY The CONSULTANT shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 14. INSURANCE The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in force and effect an insurance policy(s) that will ensure and indemnify both the CITY, and Program Manager against liability or financial loss resulting from injuries occurring to persons or property or occurring as a result of any negligent error, act, or omission of the CONSULT ANT in performance of the work during the term of this Agreement. The CONSULTANT shall provide, at all times that this agreement is in effect, Worker's Compensation insurance in accordance with the laws of the State of Georgia. The CONSULT ANT shall provide, at all times that this Agreement is in effect, Insurance with limits of not less than: A. Workmen's Compensation Insurance - in accordance with the laws of the State of Georgia. B. Public Liability Insurance - in an amount of not less that One Million ($1,000,000) Dollars for injuries, including those resulting in death to anyone person, and in an amount of not less than One Million ($1,000,000) Dollars on account of anyone occurrence. C. Property Damage Insurance - in an amount of not less than One Million ($1,000,000). Dollars from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000) Dollars. D. Valuable Papers Insurance - in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance - in an amount of not less than One Million ($1,000,000) Dollars or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000. CITY will be named as an additional insured with respect to CONSULTANT's liabilities hereunder in insurance coverage's identified in items (b) and (c). The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the CITY as co-insured, except for worker's compensation and professional liability policies, and a copy of such policy or a certificate of insurance shall be filed with the Director at the time of the execution of this Agreement. 10 OF 23 REVISION DATE: June 2006 15. PROHIBITED INTERESTS 15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 15.3 Employment of CITY's Personnel: The CONSULTANT shall not employ any person or persons in the employ of the OTY for any work required by the terms of the Agreement, without the written permission of the.CITY except as. may otherwise be provided for herein; 16. SUBCONTRACTING The CONSULTANT shall not subcontract any part of the work covered by this Agreement or permit subcontracted work to be further subcontracted without the CITY's prior written approval of the subcontractor. The CITY will not approve any subcontractor for work covered by this Agreement that has not been recommended for approval by the Program Manager. All subcontracts in the amount of $5~OOO or more shall include, where possible, the provisions set forth in this Agreement. 17. ASSIGNABILITY The CONSULTANT shall not assignor transfer whether by an assignment or novation, any ofits rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of the CITY. 18. EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the CONSULT ANT will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials. 11 OF 23 REVISION DATE: June 2006 19. DRUG FREE WORK PLACE CONSULT ANT shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, "workplace" is defined as CITY owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/ or immediate discharge. CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation. CONSULTANT may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. 20. ANTI-KICKBACK CLAUSE Salaries of architects/drafters/engineer's, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The CONSULTANT hereby promises to comply with all applicable "Anti-kickback"laws, and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 21. AUDITS AND INSPECTORS At any time during normal business hours and as often as the OTY may deem necessary, the CONSULT ANT shall make available to the CITY and/ or audit representatives of the CITY for examination all of its records with respect to all matters covered by this Agreement. It shall also permit the OTY and/ or representatives of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The CONSULTANT shall maintain all books,.documentsi papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by the CITY or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The CONSULT ANT agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE All documents and materials prepared as an instrument of service pursuant to this Agreement are the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials prepared under this Agreement without according credit of authorship. The CITY shall hold harmless the CONSULT ANT against all claims arising out of such use of documents and materials without the CONSULTANT's knowledge and written consent. 12 OF 23 REVISION DATE: June 2006 23. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the CITY, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above. 24. INDEPENDENT CONTRACTOR The CONSULTANT shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or any of its agents or employees to be the agent, employee; or representative of the CITY; 25. NOTICES All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices shall be addressed as follows: CITY: ADMINISTRATOR GEORGIA 530 Greene Street Augusta, GA 30911 CONSULTANT: ~/~ Zimmerman, Evans and Leopold, Inc. 435 Telfair Street Augusta, GA 30901 Copy to: DIRECTOR RECREATION AND PARKS DEPARTMENT 2027 Lumpkin Road P.O. Box 5605 Augusta, GA 30916-5605 13 OF 23 REVISION DATE: June2006 :~ :~ WHEREOF, srod p~ ha~ hffeUn:::~:::~e day and y_ writlen beow: ? U AUGUSTA, GEORGIA (CITY) BY; Ul~?{ ~ PRINTED NAME; --y,.<v50 ~, - JJY ~ /AJA~ G~p..>~~ PRINTED NAME: 9to..cpy IJ Gcw-Jf>^ AS ITS:: See re,fc<--ry AS ITS: MAYOR -""'......'!;"~~"l;~ _----;)CaM(I^1:,.~ ;- ^-,~ qeGA.su...",V\i.; "I) J #:=, ope 0"".(": ~.~ ATTEST cmJl: '''''. ',,, p ~ e !l . (~ ~~o '$."t, ~.: ~~.~ ~ ~ ~ . "l i$ ..... ,;:i! ,~~... DATE: Copy To: DmECTOR RECREATION AND PARKS DEPARTMENT 2027 Lumpkin Road P.O. Box 5605 Augusta, GA 30916-5605 14 OF 23 ATIEST: PRINTED NAME: AS ITS:; DATE: REVISION DATE: June 2006 CONSULT ANT'S RESPONSIBILITIES CONSULTANT, in order to determine the requirements of the Project, shall review the information in Attachment A - Scope of Services. CONSULT ANT shall review its understanding of the Project requirements with Program Manager and shall advise CITY of additional data or services which are not a part of CONSULTANT's services, if any, necessary for design to begin. PROTECT UNDERSTANDING Upon request from the CONSULTANT, CITY may provide all criteria and full information as to CITY's and CONSULTANT'S requirements for this part of the project, including design objectives and constraints, space, capacity and performance requirements, flexibility and expendability, and any budgetary limitations. CONSULT ANT may request from the CITY to furnish data, reports, surveys, and other materials that may be relied upon in performing CONSULT ANTIS services. REVIEW OF WORK Authorized representatives of the CITY may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY in association with this Agreement shall be subject to review. The CITY may at any time request progress reports, prints or copies of any work performed under this Agreement. Refusal by the CONSULT ANT to submit progress reports andf or plans shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies with the CITY's request in the regard. The CITY's review recommendations shall be incorporated into the plans by the CONSULTANT. CONSULTANT'S INSURANCE CONSULT ANT will maintain throughout this AGREEMENT the following insurance limits as specified in General Condition 14 - Insurance. 15 OF 23 REVISION DATE: June 2006 CITY'S RESPONSIBILITES CITY-FURNISHED DATA CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULTANT's services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness, and completeness of the information provided by CITY. RIGHT TO ENTER The CONSULTANT will notify allproperty owners or occupants of the intent to enter properties for the purpose of accomplishing work in accordance with the practices of the CITY. The CONSULT ANT shall discuss with and receive approval from the CITY prior to sending notices of intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the necessary documents identifying the CONSULTANT as being in the employ CITY for the purpose described in the Agreement. ADVERTISEMENTS, PERMITS, AND ACCESS Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT construction. TIMELY REVIEW OTY will examine CONSULTANT's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and render in writing decisions required by CITY in a timely manner. PROMPT NOTICE CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes aware of any development that affects the scope or timing of CONSULTANT's Services, or of any defect in the work of CONSULTANT or construction contractors. CITY'S INSURANCE CITY will maintain property insurance on all pre-existing physical facilities associated in any way with. the PROJECT. LITIGATION ASSISTANCE The Scope of Services does not include costs of CONSULTANT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by CITY~ All such Services. required. or requested of CONSULT ANT by OTY, except for suits or claims between the parties to this AGREEMENT, will be reimbursed as additional services. 16 OF 23 REVISION DATE: June 2006 ATTACHMENT A - SCOPE OF SERVICES PROJECT DESCRIPTION: DESIGN OBJECTIVES: The General Scope is to provide electrical engineering and design services for tennis court lighting at Newman Tennis Center for six (6) courts. The specific task required to complete the project are listed as follows: . New Electrical Service - Coordinate with Georgia Power . New lighting for a 75 foot-candle average (four courts are a priority 1 and two courts are a priority 2) · New controls to operate lights from clubhouse . Approvalj variance from FAA for any light poles in flight path . Use existing drawings to create a partial site plan · Design Review and approval · Bid Services · .Construction Services - 3 on-site inspections 17 OF 23 REVISION DATE: June 2006 ATTACHMENT B - COMPENSATION The CITY shall compensate the CONSULTANT for services, which have been authorized by the OTY under the terms of this Agreement. The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY and accompanied by all support documentation requested by the CITY, for payment for the services, which were completed during the billing period. The CITY shall review for approval said invoices. The OTY shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the CITY, are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not considered to be evidence of performance by the CONSULTANT to the point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by such invoice. The CITY shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been encountered, which may inhibit execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard billing rates shown in Attachment B to the Contract of those principals and employees engaged directly on the work. Compensation for design services shall be invoices based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overall and profit cost in an amount not-to-exceed the compensation set forth in the terms of the Agreement or any authorized Task Order. All invoices submitted by the CONSULTANT shall be detailed to reflect incurred expenses, labor hours and costs by authorized Task. Overtime may be performed at the discretion of the CONSULTANT, but the premium time portion of the overtime will not be billed to the CITY unless the CONSULT ANT has requested acceleration of the scheduled work in writing. 18 OF 23 REVISION DATE: June 2006 ATTACHMENT C - LISTING OF KEY PERSONNEL CONSULT ANT shall provide qualified personnel to perform its work. The list of key personnel below, including a designated Program Manager will not change or be reassigned without the written approval of the CITY. Those personnel committed for this work are as follows: Stacey W. Gordon, P.E. Project Manager/ Design Engineer Kenneth Wardenski, E.I.T. Quality Control/CADD Manager 19 OF 23 REVISION DATE: June 2006 ATTACHMENT D - SCHEDULE FOR PERFORMANCE 20 OF 23 REVISION DATE: June 2006 ~ CONSULTANT SERVICES As apart of this Agreement the CONSULTANT agrees to furnish the following checked items (CONSULTANT to initial in the space provided acknowledging responsibility to furnish said item). Prior to Authorization To Proceed: !XI jw)) Detailed Scope of Services based upon Schedule A of this Agreement to be submitted with Cost Proposal clearly defining the CONSULT ANT'S understanding of the project limits, design objectives and CONSULTANT'S services to be provided. D _ Cost Proposal that will include cost of surveying, design, preparation of construction plans and specifications, and other services requested in the CITY's Request for Proposal. D _ Schedule for submittal of review documents at 30%, 60%, and 90% completion; and final documents. Prior to submitting.30% review documents: D _ Locate all existing utilities using available information collected by the CONSULTANT. The CITY will furnish available information on water and sewer locations however the CONSULT ANT must verify to CITY'S satisfaction. D _ Provide CITY with information on the project site(s), including the following: D Past and present use of the land (specifically identify any landfilling activities in the area); identify any nearby designated wetlands D Soil type(s) D Boring results when required by CONSULT ANT for new facilities or where depth of line and existing site conditions warrant. D Brief description of the area (e.g., residential, commercial, industrial) including general slope of the land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of properties affected and number of easements required with property owners identified D Identification of potential problems in meeting design objectives. D _ Site Plan (If Required) D Throughout project: ~ .M. Prepare printed responses to comments received from the CITY following reviews. D _ Provide the necessary plats for easement acquisition and DOT/other permit }Wpycation. ~ ~ Prepare Public Works/DOT/Other permit applications for signature by the CITY. D Prepare and submit plans to EPD for review and approval when required. IS J t;J;( Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest version). Specifications must mirror that provided by the CITY. 21 OF 23 REVISION DATE: June 2006 D _ Prepare construction cost estimates at each review stage, 30%, 60%, 90%, and with the submittal of Final documents. Provide cost breakdown for any items to be lump sum in the construction contract. Upon completion of design: Ill3 1m Coordinare wiih ihe City Procurement Department to advertise ihe project. Qt Fax bid information to CITY. ~. Attend the Pre-Bid Meeting as a technical reference to the CITY. Ia . iJ Prepare letter of recommendation for award of the contract. I2a Develop conformed contract documents and forward to the CITY for execution. Q5I Attend the pre-construction meeting as a technical reference to the CITY. lEI Provide clarification related to the plans/specifications throughout design and f7?r~truction. !XI A Provide record drawings at completion of the project electronically, per the Utilities Design Standards and Specifications (latest version). D _ Provide Services During Construction as follows: · Attend project meetings as scheduled by the CITY 0, I.J · Recommend design changes as field conflicts arise (site visits may be required) -jVJJI "r Review and approval of pay requests from the construction Contractor (line of communication will be construction contractor to resident observer to o CONSULTANT to CITY) .-6 w;f ~ Provide clarification of plans and specifications throughout construction · Revise/ update plans and/ or easement plats as changes occur that require resubmittal to DOT/other agencies. AUGUSTA RECREATION DEPARTMENT BY: lDk ~ECX- PRINTED NAME: \~~ ~ ,~~i... CONSULTANT 1JY,~iJ~~ PRINTED NAME: Sfae-l?v hi GorJfN'\. . TITLE: Se c,~kry DATE: 111b/ Of> TITLE: DIRECTOR DATE: ~-\5-D~ PRINTED NAME: 0 ! Q TITLE: ~ \ D...."'-~ {\\ UAUS. .Q./' \ 11 DATE: ~ _ " ~ --() ~ 22 OF 23 REVISION DATE: June 2006 ADDITIONAL SERVICES: 1. Revisions to the plans/ contract documents to extend the limits of the project after this AGREEMENT has been executed by the CITY. 2. Revisions due to incorrect locations of existing utilities by the CONSULT ANT (i.e., correct location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at their request will be considered an additional service. 3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY. 4. Other not described above, as approved by the CITY. NOlE: It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties. 23 OF 23 REVISION DATE: June 2006 I Ot'tJj'-- 00 Joseph J. Tankersley, P.E. Jorge E. Jimenez, P.E. Charles D. Drown, P.E. Stacey W. Gordon, P.E. John R. Armstrong, P.E., Retired Ted W. Ellis, P.E., Retired 2: E. 1i351: If . St t . ~ tRY Municipal Engineering . e air re~"'.l ~;1 f~,J Waste Plants - Distribution Systems ~. . '.' .... . I AU9US. ta, GeorgIa 3f t~~4 V\....J I. Wastewat~r P!ants - COIl~Ctio.n S~stems E N G I N E E R S Investigation~ - Planru??Studles Recreational FacIlIties Industrial Parks - Land Development Industrial - Medical - Commercial Facilities Civil - Structural - Mechanical Electrical - Instrumentation Founded 1946 ZIMJ.\1ERMAN, EVANS AND LEOPOLD, INC. (706) 724-5627 · FAX (706) 724-5789 June 24, 2008 Mr. Tom Beck Recreation and Parks Department 2027 Lumpkin Road Augusta, GA 30906 Re: Newman Tennis Center Lighting Dear Mr. Beck: Per your request, we are pleased to provide you our proposal for professional engineering seryices for the lighting improvements to the Newman Tennis Center. Our understanding of the General Scope isto provide lighting design, electrical service, and lighting controls for six (6) courts. The. specific tasks required to complete the project.are listed as follows: . New electrical service - Coordinate with Georgia Power . New lighting for a 75 foot-candle average (four courts are a priority 1 and two courts are a priority 2) . New controls to operate lights from clubhouse . . Approval/variance from FAA for any light poles in flight path . Use your existing drawings to create a partial siteplan . Design review and approval . Bid services. . Construction services - 3 on-site inspections For the engineering cost, we propose a lump sum amount of $9 ,800. We are prepared to begin. this work immediately upon your notice to proceed. If you need additional information, please do not hesitate to contact us. Very truly yours, ZIMMERMAN, EVANS AND LEOPOLD, INc. .:J~tJ/i~ Stacey W. Gordon, P.E. .Principal SWG:slv cc: Mr. Ron Houck Mr. Richard Hatfield 0805-00 Project Cost Ltr.doc ACORD.. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DOM'VY] 07 16 DB THIS C ACATE IS ISSUED AS A MAn OF INFORMAnO ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERnFlCATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW PRODUCER ACHS I~anoe 1229 Augusta W..t Parkway .Au.gusta.. ca 30g01 Phona:706-86B-1610 ?ax:706-860-513C IN8UIU!D Z~:aaa.n .vans Laopo1d, :rne. t35 !raJ.~&ir S~. Augusta ~ 30101-2494 COVERAGES INSURERS AFFORDING COVERAGE INSURER A: fiva Mutual %n8ur&DCII lNSURel",; A11.J.ad Insurance C 1N&lJRER C; C1I1A INSURER 0: INSURER E: NAte . Co 20t27 TH: POlICIES OF INSURANCE LISTED BELOW' HAVE BEEN ISSUED TO THE INSURED NAMED A8O\IE FOR THE POLICY PERIOD lNOICATED. NOTWITHSTMIJING /W'( REQUIREMENT, TERM OR CQNDmON OF /W'( CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXClUSIONS AND CONDmONS OF SUCH POUClES. AGGREGATE LNTS SHOWN MAY HAVE BEEN REDUCED f1'( PAlO CLAIMS. LlR INlim POI.lCY HUMID ~ PlRAngn UMITa TYPE OF INSURAHCIi DATE GENERAL. LIABIUTY EACH OCCURRENCE 12,000,000 - B X COMMERCIAL GI!NeML UA8ILITV ACPB!'OC711260.7270 03/31/08 03/31/09 PRmIISES. (ea OCClRl1ftl 1300,000 - .-J CLAIMS "'ADE [!] OCCUR "'eo EXP (AIl}IOM peraOll) $ 5,000 PER$ONAL & AIN "'JURY $ 2,000, 000 oeHERAl. AGGREaATI! IC,OO.O,OOO.. nL A~n LIMIT APPLIES PER: PRODucns. CClMPIOP AGO $ .,000,000 POLICY = n LOC ~LWIlUTY COMBINED. SINGLE LIIIIT I ANY AUTO (Ea lICCklenl) IS '-- f.- ALL aNNSDAUTCS BODILY INJURY S f.- 8CHEOUlEO AU108 (Par pe....") .. B ~ HIRED AUTOS ACPBPOC1112607270 03/31/08 03/31/09 BOOI. Y"JURY 1 ..!. NON-CWNEDAUTOS (Pat lICCIdenl) PROPERTY DAMAGE $ (Per aCCIdaIlI) q==LrrY AU10 ONLY -eA ACCIDENT IS OTHER 1l1AN EAACC IS AUTOONL.,; AGG S ~LIMILITY' EACH OCC:UIlRENCE 1 tJOCCUR 0 CLAIIISMAOE AGGREGATE. S IS R DEDUcnBLE IS RElENllOH IS . waIIKERatoMNHMnONAND ITORY LIlIT'S I IU~R A D1PLOYERa'LIMIJTV WC840001B583200BA 03/31/0B 03/31/09 1 100000 AN'/' PROPRI!TORIPARTNEM!Xl!CU1lV1! e.L. EACH ACCIOIiNT OFI'lCl!RIlofEVIlER !!XCLUDI!!D? E.L DISEASE. EA EMPLOYEE S 500000 :~~~':sbe"'" E.L. DlSEABE . POLICY LIIIIT IS !SOOOOO OTMIiR C PROnss:rOHAI. ABA6091237 04/05/08 04/05/09 OCCURDNC 2,000,000 LDBn.:rft AGCDIlQM!ll 2,000,000 DaCItIPTION OF OPERATlCINa' LClCATIClNS I \II!HICLEa 11illCW8IONa ADDED 8Y IiNDOItSDtIHT, 8PKIAL PROVISlClIII CERnACATE HOLDER CANCELLATION C1ty o~ Augwlu "cz:aation ~ Park. Dept. A1:tn: !rom !leek PO Box 5605 Augusta ~ 30916 aHOULD Nf'f CF THEA8CIVE DESCIIIIIS!D IlCIJCIEa BE CANe5I.LSD 8IPORIi THI5 EXPIM DATE THEftEiOF. THE IIlSUlNG INOUMft WlLl.IINDIIl/IIVOIl TO IIAlL !!- NOTIC:li TO THE CII"nPlCATI! HOLDER NAMI5D TO THE LEFT, BUT "",,"UR&TO IlO 10 SHALL IMPOlII! NO DBUOATION OR I.IA8ILITY OF Nf'( K1NDUPCN THa INlIURER, ITS ACENtB OR REPRUElNTATlVElS. AU1MORIZIlD MPRaIiNTAT ACORD 25 (2001108) 8eXt:on SUrl.. IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policyQes) must be endorsed. A statement on this certificate does not confer rights to the_ certificate. holder in lieu of. suchendorsement(s). If SUBROGATION IS WAIVED, subjeol to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate . holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does Jt amnnatively ornegatlveJy amend, extend or alter the coverage affoJded by the poncies listed thereon. ACORD 25 (2001108)