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Home My WebLink AboutNEW WORLD SYSTEMS CORPORATION ADDITONAL SOFTWARE LICENSE AGREEMENT New World Systems Tire Public Sector Soft/tare ((moutrn September 7, 2010 ADDITIONAL SOFTWARE LICENSE AGREEMENT Mr. Mike Blanchard Augusta / Richmond County 530 Greene St. Augusta, GA 30911 Dear Mr. Blanchard: New World Systems is pleased to license you additional software per your request. The attached forms (Exhibits AA, A and B) are to be reviewed and approved by you and/or your authorized representative. They describe the additional software and services you have requested along with the related fees. Other than for the purposes of internal review, we ask that you treat our fees as confidential information. This is due to the competitive nature of our business. The General Terms and Conditions from our original License Agreement with Richmond County, GA are incorporated and will apply. We thank you for your continued business with New World Systems. We look forward to working on this project with you. ACKNOWLEDGED AND AGREED TO BY: NEW WORLD SYSTEMS CORPORATION AUGUSTA/RICHMOND COUNTY, GEORGIA (New "i rld) (Customer By: By: .d 047,0 , Lar 1. Leinweber, President Authorized Sig 0000 By: fill i . fii i , ( As Autho zed Si r A 7 :e . ':-!'', l n i •'a Date: /O -14 ' " Date: t 9 (IV •c • , �f 7 - ill • QA t 1i. EST. Q . v v o el ® 1996 0 4 .s ` 4` ®p ® o Each individual signing above represents that (s)he has the requisite authority to Q a gree i n on behalf of the organization for which (s)he represents and that all the necessary forma 1 Peiark,t . - • et. The "Effective Date" of this Agreement is the latter of the two dates in the above signature block. PRICING ASSUMES CONTRACT EXECUTION BY SEPTEMBER 30.2010. Corporate: 888 West Big Beaver Road • Suite 600 • Troy • Michigan 48084 - 4749.248- 269 -1000 • www.newworldsystems.com EXHIBIT AA TOTAL COST SUMMARY AND PAYMENT SCHEDULE I. Total Cost Summary: Licensed Standard Software and Implementation Services DESCRIPTION OF COST COST A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A $380,000 1. Licensed Standard Software $677,720 2. Less Customer Loyalty Software Discount (297,720) B. IMPLEMENTATION AND THIRD PARTY PRODUCTS AND SERVICES 75,000 1. PROJECT MANAGEMENT as further described in Exhibit B 2. IMPLEMENTATION AND TRAINING SERVICES as further described in Exhibit B ONE TIME PROJECT COST: $455,000 C. TRAVEL EXPENSES (Estimate) — billed as incurred $15,000 D. STANDARD SOFTWARE MAINTENANCE SERVICES $108,435 /annually PRICING ASSUMES CONTRACT EXECUTION BY SEPTEMBER 30, 2010. CONFIDENTIAL 1A CNT 090710 Mobile FR Page 2 of 7 Augusta/Richmond County, GA Exhibit AA / COST SUMMARY AND PAYMENT SCHEDULE II. Payments for Licensed Standard Software and Implementation Services DESCRIPTION OF PAYMENT PAYMENT A. LICENSED STANDARD SOFTWARE as further detailed in Exhibit A $380,000 1. Amount invoiced upon Effective Date (25 %) $95,000 2. Amount invoiced upon Installation of Licensed Standard 95,000 Software (25 %) 3. Amount invoiced upon Functional Operation of Application 95,000 Software on 30 Mobile Units (25 %) 4. Amount invoiced 90 days after Functional Operation of 95,000 Application Software on 30 Mobile Units (25 %) B. IMPLEMENTATION AND THIRD PARTY PRODUCTS AND SERVICES 75,000 1. Amount invoiced upon the Effective Date $16,875 2. Amount invoiced 90 days after the Effective Date 16,875 3. Amount invoiced 180 days after the Effective Date 16,875 4. Amount invoiced 270 days after the Effective Date 16,875 5. Amount invoiced 365 days after the Effective Date 7,500 ONE TIME PAYMENTS: S455,000 C. TRAVEL EXPENSES (Estimate) $15,000* (These expenses are billed as incurred) 1. 10 trips are anticipated. 2. Travel Time for the estimated 10 trips is not included in this estimate and will be billed as incurred. 3. Travel Expenses shall not exceed $15,000 without Customer's prior written consent. *Estimate D. STANDARD SOFTWARE MAINTENANCE SERVICES $108,435 Standard Software Maintenance Agreement (SSMA) fees will increase for the above software change and will commence on May 1, 2012; year one cost to be prorated to run concurrently with Customer's existing SSMA. Subsequent year SSMA fees for the above software will be consistent with the SSMA agreement currently in effect. ALL PAYMENTS ARE DUE WITHIN THIRTY (30) DAYS FROM RECEIPT OF INVOICE. CONFIDENTIAL 1A CNT 090710 Mobile FR Page 3 of 7 Augusta/Richmond County, GA EXHIBIT A LICENSED STANDARD SOFTWARE AND FEES 1. License Fee for Licensed Standard Software And Documentation Selected By Customer: Application Package Cost MOBILE SOFTWARE MOBILE SOFTWARE ON THE RS /6000 1 1. Additional Aegis Software for RS /6000 Message Switch - Mobile Upload Software (1 -500 users) 2 MOBILE MANAGEMENT SERVER 2. Aegis Mobile Management Server Software (1 -500 units) - Base CAD/NCIC/Messaging - Field Reporting - Field Reporting Data Merge CLIENT SOFTWARE 3. Aegis Law Enforcement Mobile Unit Software (308 Units) Mobile Messaging State Photo Download 4. Aegis Law Enforcement Mobile Unit Software Field -Based Reporting LE Field Reporting (Federal Standards) (308 Units) The following 4 New World Reports are included: - Incident (1 form) - Case (1 form) - Arrest (1 form) - Supplement (1 form) LE Field Reporting Compliance (308 Units) LE Accident Field Reporting 3 (225 Units) The following New World Report is included: - Accident (1 form) LE Accident Field Reporting Compliance (225 Units) Field Investigation Field Reporting (2 Forms) (83 Units) Mobile Upload of Field Reports (308 Units) NEW WORLD STANDARD SOFTWARE LICENSE FEE $677,720 LESS CUSTOMER LOYALTY SOFTWARE DISCOUNT (297,720) I OT ,U. SOF "I11 :U2E LI(l \ l Fl:F ` CONFIDENTIAL 1A CNT 090710 Mobile FR Page 4 of 7 Augusta/Richmond County, GA Exhibit A / LICENSED STANDARD SOFTWARE AND FEES ENDNOTES 1 Currently supporting Motorola, Data Radio (DMP & IP), CDPD, EDACS, GPRS, 802.11 and Electrocom Mobile Communication solutions only. 2 The Mobile Upload software provides for the automated upload of New World's Law Enforcement Field Reporting data over Customer's mobile data network. Customer is responsible for obtaining from their mobile vendor, the written definition and documentation of the optimal (mobile message) record size to upload laptop data over the mobile network to be used. This definition must be received within thirty (30) days of this Agreement being executed. 3 LE Accident Field Reporting requires Scene PD. Scene PD will provide an upgrade path from Customer's currently licensed Easy Street Software. ' Prices assume that all software proposed is licensed. s If taxes or fees are imposed, they are the responsibility of the purchaser and will be remitted to New World upon being invoiced. CONFIDENTIAL 1A CNT 090710 Mobile FR Page 5 of 7 Augusta/Richmond County, GA EXHIBIT B PROJECT MANAGEMENT, IMPLEMENTATION AND TRAINING SUPPORT SERVICES 1. Project Management Services New World shall act as Project Manager to assist Customer's management in implementing the Exhibit A software. This responsibility will include documenting, coordinating and managing the overall Implementation Plan with Customer's management and the Customer Liaison. Project Management Services include: a) a summary level Implementation Plan; b) a detail level Implementation Plan; c) revised Implementation Plans (if required); d) monthly project status reports; and e) project status meetings • a project review (kickoff) meeting at Customer's location • progress status meeting(s) will occur during implementation via telephone conference or at Customer's location; and • a project close -out meeting at Customer's location to conclude the project. fj New World consultation with other vendors or third parties. g) a Pre -Trip Report will be provided to Customer for review two weeks in advance of trip The implementation services fees described in Exhibit AA include Project Management fees for a period up to 12 months after the Effective Date. 2. Implementation and Training Support Hours Recommended It is recommended that appropriate support hours are allocated for all Licensed Standard Software listed in Exhibit A to insure successful implementation of and training on each application package. Based on the Licensed Standard Software listed on Exhibit A, up to 300 hours of New World implementation and training support services have been allocated for this project. Excess hours requested shall be billed at the Hourly Rate. Avoiding or minimizing custom or modified features will aid in keeping the support costs to the amount allocated. Customer agrees to reimburse New World for support trips canceled by Customer less than ten (10) days before the scheduled start date to cover New World's out -of- pocket costs and lost revenues. The recommended implementation and training support services include: a) implementation of each package of Licensed Standard Software; b) Customer training and /or assistance in testing for each package of Licensed Standard Software; and c) tailoring of Licensed Standard Software by New World technical staff and/or consultation with New World technical staff. The project management, implementation and training support services provided by New World may be performed at Customer's premises and/or at New World national headquarters in Troy, Michigan (e.g., portions of project management are performed in Troy). CONFIDENTIAL 1A CNT 090710 Mobile FR Page 6 of 7 Augusta/Richmond County, GA Exhibit B / PROJECT MANAGEMENT, IMPLEMENTATION AND TRAINING SUPPORT SERVICES 3. Additional Services Available Other New World services may be required or requested for the following: a) additional software training; b) tailoring of Licensed Standard Software by New World technical staff and /or consultation with New World technical staff; c) New World consultation with other vendors or third parties; d) modifying the Licensed Standard Software; e) designing and programming Licensed Custom Software; and f) maintaining modified Licensed Standard Software and /or custom software. Customer may request these additional services in writing using New World's Request For Service (RFS) procedure (or other appropriate procedures mutually agreed upon by Customer and New World and will be provided at the Hourly Rate). CONFIDENTIAL 1A CNT 090710 Mobile FR Page 7 of 7 Augusta/Richmond County, GA