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APPENDIX 1
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF COMPUTER HARDWARE. PROPRIETARY SOFTWARE AND SERVICES
December 14,2005
This agreement (Agreement) between City of Augusta (Customer) and New World SystemsGP Corporation, (New World) is
to cover the procurement of Computer Hardware, Proprietary Software products and services by New World for Customer.
The attached configuration (Exhibit I) describes the products and services that Customer will be obtaining through New World.
By their written approval below, Customer authorizes New World to order the Exhibit I products for delivery to:
City of Augusta
Attn: Tommy Brown
Information Technology Dept.
530 Greene St. Annex A-10l
Augusta, GA 30911
Upon delivery of Computer Hardware, 100% of the Exhibit I cost is due. Customer agrees to pay all applicable finance charges
(if any) promptly. Customer has entered into an agreement with HP Financial Service to finance 100% of this agreement. Upon
receipt of the hardware, HP Financial Service will remit payment to New World.
Customer is responsible for the site preparation and related costs to install the Exhibit I products. Customer is responsible for
any returned product charges, including re-stocking and shipping fees, for all 3rd party products ordered by New World on the
Customer's behalf. Actual and reasonable travel expenses incurred by New World and actual employee travel time up to but
not to exceed four (4) hours per Customer visit, are in addition to the Exhibit I cost and will be billed weekly as incurred.
Any taxes or fees imposed from the course of this Agreement are the responsibility of the Customer and Customer agrees to
remit when imposed. If an exemption is claimed by the Customer, an exemption certificate must be submitted to New World.
After execution of this Agreement, the Exhibit I components and cost may be changed by mutual agreement of both parties. If a
change order in the configuration requires additional costs, New World shall notify Customer of the additional costs and with
Customer's approval these costs shall be borne by Customer. Without such approval, the change order will not be processed.
Customer shall or may be required to execute selected Agreements with vendors and New World shall not confirm the ordering
of any Exhibit I products without Customer's authorized signature on the Agreements. Customer shall receive the benefit of all
warranties, services, etc. provided for in the Agreements.
ACKNOWLEDGED AND AGREED TO BY:
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Date:
Date:
Each individual signing above represents that (s)he has the requisite authority to execute this Agreement on behalf
ofthe organization for which (s)he represents and that all the necessary formalities have been met.
Corporate: 888 West Big Beaver Road' Suite 600' Troy' Michigan 48084-4749' 248-269-1000' www.newworldsystems.com
AGREEMENT AND AUTHORIZATION FOR PROCUREMENT
OF COMPUTER HARDWARE. PROPRIETARY SOFTWARE AND SERVICES
December 14.2005
EXHIBIT 1
CONFIGURATION
Computer Processor
(1) IBM eServer 9406 Model 520 (Enterprise Edition) 1
- Modem
- Device Parity Protection (All)
- (4) V.24/EIA232 20' PCI Cable
- Operations Console PCI Cable
- Software Version V5R3
- #4327 Load Source Specify
- 1W Serv Feat 520 1X8952
- Modem Cable - US/Canada
- Serial-UPS Conversion Cable
- DVD-ROM
- PCI Two-Line WAN lOA
- PCI lOP
- (4) 70.56GB 15K rpm Disk Unit
- (2) 1 GB DDR-1 Main Storage
- Software Preload Required
- Sys Console on OP Console
- RAID Enabler Card
- PCI-X Tape Controller
- No 1/4" Cartridge Tape
- 6' 125V/15A Power Cord
- Enterprise Edition for #902 (1 OOO/Max CPW)
- 520 Rack Mount
- 520 1.5GHz Processor
- Base is/OS Enterprise Entitlement
- Base PCI2-Line WAN w/Modem
- Base PCI lOP
$68,041
Total System Hardware
$68,041
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CONFIDENTIAL
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City of Augusta, GA
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DESCRIPTION
System Software for IBM eServer iSeries V5R3
IBM Operating System/400 (Includes Unlimited Number of Users)
OS/400 Backup and Recovery
Client Access for iSeries-Windows3 (Includes Unlimited Number of
Users)
N/C
$50
N/C - Box
Swap
N/C - Box
Swap
N/C - Box
Swap
Query for iSeries
Websphere Development Studio for iSeries
- Includes Application Development Toolset and ILE RPG/400
DB2 Query Manager & SQL Development Kit
N/C
Total System Software
$50
1 IBM SERVICES4
3 Year ServiceSuite 24x7 Support (Renewable) $12,930
- Includes Hardware & Software Maintenance
2
NWS HARDWARE INSTAllATION SERVICES
- Customer Installation
N/A
Total Services
$12,930
Subtotal System Price
Less New World Customer Discount
TOTAL SYSTEM INVESTMENT
$81,021
($10,533)
$70 488
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CONFIDENTIAL
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City of Augusta, GA
NOTES
1 Supports unlimited number of PC connections via Ethernet.
2 Customer must have a PC to be used as a system console that is attached to the iSeries 400.
3 Client Access for OS/400 V5R3 currently supports Windows NT and Windows 2000/xP client
workstations.
4 All proposed IBM hardware and peripherals include a minimum one-year warranty, unless
otherwise stated. IBM's Service Suite represents a significant cost savings over standard
annual maintenance. Maintenance is included in the IBM Service Suite package.
5 A detailed description of services to be performed is attached. Up to five days will be required
to perform the attached services. Travel expenses are not included.
6 The above hardware and system software costs assume the licensing of New World Systems'
application software and support as part of a complete solution.
7 The processor has been configured based on the proposed software. Additional disk and/or
memory may be needed should Customer elect to purchase additional software for the eServer
iSeries.
8 This configuration assumes the use of Customer's existing peripherals. New World will be
happy to assist in the acquisition of additional hardware, which Customer may wish to
purchase.
9 This configuration assumes that existing PCs operating on the LAN are equipped with Ethernet
Cards, and that there are no twinax devices attached to the iSeries 400.
10 This configuration assumes that Customer has an IP-installed printer that could be used for
system printing capabilities.
11 A detailed study of Customer's current environment may reveal the need for additional
hardware and/or software for purposes of connectivity.
12 Cabling has not been proposed. Due to the various requirements in terms of cabling and
connections for different personal computers and printers as well as various local requirements
(i.e., building codes, use of union personnel, use of electricians, etc.), New World recommends
that the customer contract with a local firm for any cabling requirements. New World Systems
works closely with local vendors in this context providing them with the required specifications
and alerting them to any issues.
13 The above customer costs are subject to confirmation prior to contract execution.
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CONFIDENTIAL
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City of Augusta, GA