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HomeMy WebLinkAboutN.Harris Computer Corporation Augusta Richmond GA DOCUMENT NAME: (\~ \Ao..'\'<\b~~ Cn'('O)\QbCY') DOCUMENT TYPE: ~~~~ YEAR: C\( BOX NUMBER: 03> FILE NUMBER: \C:6Si NUMBER OF PAGES: at) 1 1 -, . . ~' .' '\ ... . .. c--.- / HARDWARE' & SOFTWARE MAINTENANCE AGREEMENT ~....;;, ."t'/" BETWEEN: N. HARRIS COMPUTER CORPORATION, having its head office at 117 Centrepointe Drive, Suite 200, in the City ofNepean, in the Province of Ontario, (hereinafter called "HARRIS") OF THE FIRST PART -and- AUGUST A, GEORGIA, Located at 530 Green Street, in the city of Augusta, in the State of Georgia. (hereinafter called "THE CUSTOMER") OF THE SECOND PART 1. HARRIS agrees to perform Hardware Service and Software Maintenance upon the terms and conditions hereinafter set out. 2. Service and Maintenance shall be provided by HARRIS for a period of one year, commencing one year after Cut Over. HARRIS guarantees the availability of Hardware Service and Software Maintenance at current prices for a period of three years. For the purposes of this agreement, Cut Over shall be defined as the mutually agreed upon date, when the CUSTOMER discontinues the use of their existing software application (where currently installed) in favor of the similar HARRIS Software Application. T~e CUSTOMER may terminate the Service and Maintenance Agreement one year after Cut Over. The CUSTOMER must provide thirty (30) days notice for such termination. " Maintenance Agreement ~-~. ]\ .~ , ,'" ", /" 3. If THE CUSTOMER retains HARRIS' maintenance service for more than one year, THE CUSTOMER shall pay to HARRIS the Service and Maintenance charges more . particularly set out in Schedules "A" and "B". There is no maintenance fee during the one year warranty period which commences upon Cut Over. It is understood that: a) The Hardware Service charges itemized in Schedule "A" shall be invoiced monthly in advance, during the terms of the contract. b) The Software Maintenance charges itemized in Schedule "B" shall be invoiced annually in advance. All other charges for software development not covered under this agreement, shall be invoiced by HARRIS in accordance with HARRIS' normal invoicing procedures, as shown in 3.c below. c) All invoices shall be due and payable within thirty (30) days from the date thereof. 4. HARRIS agrees to Service the hardware, and Maintain the software, during the term of the contract. 1. "Service" shall be defined to include the following: a) The provision of "As Needed" remedial service and maintenance during HARRIS' normal business hours, more particularly defined as the period from 8:30 a.m. to 5:00 p.m., daily, Monday through Friday, excluding United States statutory holidays. HARRIS will maintain a sufficient number of lines and representatives to answer calls. b) The provision of preventative maintenance as in the opinion of HARRIS or THE CUSTOMER is required to comply with manufacturer's specifications and to maintain the equipment in good operating condition. c) The provision of new or the equivalent to new replacement parts found by HARRIS to be necessary to maintain the equipment in good operating condition, including all labor necessary for replacement parts, adjustments, cleaning and lubrication. HARRIS will advise THE CUSTOMER of such necessary service. d) The provision of loaner sub-systems to ensure maximum equipment utilization. e) The provision of technical service such as (1) diagnosing errors, malfunctions, and defects, (ii) providing technical services to correct any errors, malfunctions, and defects, (iii) helping keep software in compliance with any hardware changes that are pre-authorized by HARRIS. Enhancements, modifications, and additions to software are free of charge when mandated by State or Federal law. Enhancements, modifications, and additions to software when requested by The Customer may require additional cost depending on the nature of the changes. Maintenance Agreement 2 r l' . .., j 11. "Service" shall be deemed not to include the following: a) The provision of service by HARRIS during periods outside HARRIS' normal business hours, as defined herein. b) The provision of labor, parts and other expenses necessary to repair damage caused by: 1. Attempts by THE CUSTOMER or other non-HARRIS personnel to Maintain or repair the equipment, 2. Accident, negligence, or other causes external to operation of the equipment itself. 3. Servicing of modifications, or accessories or devices added to the equipment by THE CUSTOMER or at THE CUSTOMER'S direction, except by mutual agreement in writing between HARRIS and THE CUSTOMER. 5. In the event that THE CUSTOMER requests Service as a result of malfunction for any other causes more specifically defined in Paragraph 4. ii) herein, HARRIS shall submit to THE CUSTOMER an estimate of the charges required to place equipment in good operating condition, and THE CUSTOMER shall pay HARRIS for such Service as it authorized at HARRIS' standard rates for labor, parts, and other charges. 6. HARRIS agrees to Maintain the software more particularly described in Schedule "B" during the term of this contract. "Software Maintenance" shall be defined to include the following: a) The provision of "As Needed" support to respond to emergency calls of suspected software failure within one (1) hour during HARRIS' normal business hours, more particularly defined as the period from 8:30 a.m. to 5:00 p.m., daily, Mondays through Fridays, excluding United States statutory holidays. Harris will maintain a sufficient number of lines and representatives to answer calls. b) Determine the cause of the suspected failure and take corrective measures if the failure is determined to be caused by: 1. errors in the supplied software (operating system, processors, utilities and programs, routines, source codes, object codes, and related software and services.) 11. destruction of the integrity of data due to hardware failure, power failure or other reasons beyond the reasonable control of THE CUSTOMER. c) Changing file sizes if the supplied file structure proves inadequate. Maintenance Agreement 3 ~! . ., f , .' , d) Providing advice as to the usage of the application systems supplied by HARRIS. e) Implementing new versions of the application software packages, exclusive of training, as and when they become available. Such new versions may include, but not be limited to, modifications required due to changes in State or Federal Laws. 7. Software Maintenance shall be deemed not to include the following: a) The provisions of Software Maintenance by HARRIS during periods outside HARRIS' normal business hours, as defined here. Phone support outside of normal business hours, when available, shall be at no additional charge. HARRIS makes no representation as to the availability of outside normal hours phone support. b) The provision of labor, and other expenses necessary to correct errors caused by: 1. attempts by THE CUSTOMER or other non-HARRIS personnel to change or correct the software. 11. accident, negligence, or other causes external to the operation of the equipment itself. iii. The Agreement shall not cover any application programs not developed by HARRIS or any programs which are using files which are being modified by programs not developed by HARRIS unless Harris pre-approved the application program. iv. The Agreement does not cover enhancements or modifications to application programs other than as provided, except to make such programs perform to the standard accepted by THE CUSTOMER, unless Harris pre-approved the enhancement or application. 8. In the event that THE CUSTOMER requests software support, or development over and above what is covered in this Agreement, as defined in Paragraph 4 and 7(a) herein, HARRIS shall submit to THE CUSTOMER an estimate of the charges required for this software support or development and THE CUSTOMER shall pay HARRIS for such software as it authorized, at either a fixed price or on a per diem basis as agreed upon by HARRIS and THE CUSTOMER. Per diem rates shall be $750.00 per day plus reasonable and necessary expenses as incurred from the HARRIS head office. 9. In the event that THE CUSTOMER requests servicing of the hardware or maintenance of the software by HARRIS outside HARRIS' normal business hours, labor will be Maintenance Agreement 4 . ., f ~ chargeable by HARRIS as well as travel time and expenses, at HARRIS' standard rates. HARRIS agrees to provide such Software Maintenance subject to availability of its personnel. Charges for Software Maintenance provided outside of HARRIS' normal business hours as defined here shall be at HARRIS' standard rate of $120.00 per hour computed to the nearest one-half hour, with a minimum charge per call based upon a two-hour period. 10. The parties agree that this service contract has been entered by both parties on the assumption that the licensed HARRIS software shall remain at any business location in Richmond County affiliated with Augusta, Georgia, during the term of the contract. 11. In order to facilitate the performance by HARRIS of its obligations pursuant to this contract, THE CUSTOMER shall be responsible for following proper operating procedures including but not limited to: a) maintaining adequate backup using HARRIS' procedures provided with the system and ensuring that data entered since the last backup can be reconstructed; b) controlling the file usage and packing files as required, using HARRIS' procedures provided with the system; c) provide HARRIS personnel with full and free access to the equipment, including all necessary working space, heat, light, ventilation, and electrical current and outlets at no cost to HARRIS; d) notify HARRIS forthwith of any equipment failure. 12. THE CUSTOMER agrees that HARRIS' liability for any breach of warranty, expressed or implied (including without limitation of the foregoing any warranties of merchantability or fitness), and for HARRIS' liability of any kind, including liability of negligence with respect to the performance of service hereunder and all other performances by HARRIS under or pursuant to this agreement, shall be limited to the correction by HARRIS of any defective maintenance service by restoring the equipment to good operating condition and shall not include liability for lost profits, incidental or consequential damages, or for any claim or demand against THE CUSTOMER or any other party. THE CUSTOMER agrees to hold HARRIS harmless for any injury to the person or property of, or for any loss, expense, or damage incurred' by, any employee, customer, invitee of THE CUSTOMER or of any other person or party, except agents or employees of HARRIS, however caused, and whether such injury, loss, expense or damage appears prior to or subsequent to the commencements date of this contract, if such injury, loss, expense, or damage arises in any manner out of or connected with the equipment maintained or with the service provided hereunder or otherwise out of HARRIS' performance out of or pursuant to this agreement. THE CUSTOMER'S obligation to indemnify HARRIS will not apply to any damages incurred by HARRIS due to the acts of its agents or employees. This provision in no way limits or affects the representations and/or warranties provided Maintenance Agreementl 5 . ..., J ., by Harris to THE CUSTOMER pursuant to the License Agreement or the Agreement for Acquisition and Supply of Computer Hardware, Software, and Related Services. 13. Neither party shall have the right to assign any rights or obligations pursuant to this contract without the written consent of the other party hereto, provided however that a successor in interest as a result of a merger, assignment, purchase or other transfer of the entire undertaking of either party shall acquire all interest of such party hereunder. 14. The parties agree that there is no representation, warranty or collateral condition affecting this agreement other than as expressed herein in writing. The terms and conditions of this agreement shall prevail notwithstanding any variance of the terms and conditions of any order submitted by THE CUSTOMER, and this agreement shall not be deemed or construed to be modified, amended, rescinded, canceled or waived in whole or in part, except by agreement in writing executed by both of the parties hereto. IS. THE CUSTOMER agrees that prices for either the Hardware Service or Software Maintenance is based on THE CUSTOMER entering into an agreement with HARRIS for each. Pricing will remain fixed, as indicated by Schedules "A" and "B", until January 1, 1998. 16) All claims, disputes and other matters in question between THE CUSTOMER and HARRIS arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. HARRIS, by executing this Agreement, specifically consents to venue in Richmond County and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. Maintenance Agreement 6 . ,', , ,~ IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals as of the date first written above. ACCEPTANCE N. HARRIS COMPUTER CORPORATION AUGUSTA, GEORGIA I/~ y~ Per Kimberly Williams Printed Name ~t.fj" f s;.1l;/f;;Z~ Printed M e Regional Account Manager Title :Jl{Mj~e Title November 4. 1997 Date IV tJI/ emlJE'e I J. rl ?1 I Date A~~:JM~ <::(L-'.k.. This doellllltnt IpplOVld as ~~f1~7 ~-r - M(jf ;~'17 Maintenance Agreement 7 . .', , f SCHEDULE "A" - ANNUAL HARDWARE MAINTENANCE COSTS $ 2,650 Warranty 5,130 Pt~a~j!i'j~j ~~~'i8'O~ ~~~,~;t;~""\~<~.r~~ :~,~t1.M:i:~~~ $ 2,650 5,130 5,130 ._IIlIl~~_ *The annual hardware maintenance charges will never increase by more than the annual rate of inflation, as reported in the Consumer's Price Index, after the initial contract period has terminated. Maintenance includes business hours support M-F. Maintenance Agreement 8 " .' . , " SCHEDULE "B" - ANNUAL SOFTWARE MAINTENANCE COSTS APPLICATION: YEAR 1 . YEAR 2 YEAR 3 YEAR 4 Billing Calls and Requisitions (CARe) Work Orders/Estimating All Interface Software Warranty Warranty Warranty Warranty $ 11,700 5,400 5,400 900 $ 11,700 5,400 5,400 900 $ 11,700 5,400 5,400 900 *The annual software maintenance charges will never increase by more than the annual rate of inflation, as reported in the Consumer's Price Index, after the initial contract period has terminated. Maintenance includes business hours support M-F, all future upgrades and enhancements, all changes resultingfrom state andfederallegislature. Maintenance Agreement 9 . .- '. HARRIS COMPUTER SYSTEMS MUTUAL NON-DISCLOSURE AGREEMENT This Agreement, made as of the last date set forth on the last page hereof (the "Effective Date"), by and between Harris Computer Systems (HARRIS) and the other party-named on the last page hereof ("COMPANY"), sets forth the terms and conditions of the confidential disclosure of certain information between the parties. The party from time to time disclosing Confidential Information, as herein defined, shall be referred to as the "Recipient". The term "Confidential Information" shall refer to the Confidential Information disclosed by HARRIS or COMPANY, as the case may be. HARRIS and COMPANY agree as follows: 1. "Confidential Information" shall mean the information described at the end of this Agreement, which is disclosed to Recipient by Disclosure in any manner, whether orally, visually, or in tangible form (including, without limitation, documents, devices and computer readable media) and all copies thereof Confidential Information shall be marked by Discloser as "Confidential" "Proprietary" or the substantial equivalent thereof Confidential Information that is disclosed orally or visually shall be identified by Discloser as confidential at the time of disclosure and reduced to a written summary be Discloser, who shall mark such summary as "Confidential", Proprietary", or the substantial equivalent thereof and deliver it to Recipient by the end of the month following the month in which disclosure occurs. Recipient shall treat such information as Discloser's Confidential Information pending receipt of such summary. 2. Except as expressly permitted herein, Recipient shall not disclose Confidential Information. 3. Recipient shall use Confidential Information solely for the purpose (the "Permitted Purpose") specified at the end of this agreement. 4. Recipient shall disclose Confidential Information only to those of its employees who have a need to know such information for the Permitted Purpose. 5. Confidential Information shall not include any information that Recipient can demonstrate: (a) was in Recipient's possession prior to disclosure by Discloser hereunder; (b) was generally known in the trade or business in which it is practiced by Discloser at the time of disclosure to Recipient hereunder, or becomes so generally known after such disclosure, through no act of the Recipient; (c) has come into the possession of Recipient from a third party who is under no obligation to Discloser to maintain the confidentiality of such information; or (d) was developed by Recipient independently of and without reference to Confidential Information. Harris Computer Systems - Mutual Non-Disclosure Agreement If a particular portion or aspect of Confidential Information becomes subject to any of the foregoing exceptions, all other portions or aspects of such information shall remain subject to all of the provisions of this Agreement. 6.' Recipient agrees not to reproduce or copy by any means Confidential Information except as reasonably required to accomplish Recipient's Permitted Purpose. Recipient may retain one copy of Disclosure's Confidential Information for archival purposes; provided, however, that Recipient shall be bound by the terms and conditions of this Agreement with regard to the use and disclosure of such archival copy. 7. Recipient shall not remove any proprietary rights legend from, and shall, upon Discloser's reasonable request, add any proprietary rights legend to, materials disclosing or embodying Confidential Information. 8. Discloser understand that Recipient develops and acquires technology for its own products, and that existing or planned technology independently developed or acquired by Recipient may contain ideas and concepts similar or identical to those contained in Discloser's Confidential Information. Discloser agrees that entering this Agreement shall not preclude Recipient from developing or acquiring technology similar to Discloser's, without obligation to Discloser, provided Recipient does not breach its obligations to Discloser under this Agreement or use the Confidential Information to develop such technology. 9. Recipient acknowledges that Confidential Information may still be under development, or may be incomplete, and that such information may relate to products that are under development or are planned for development. DISCLOSER MAKES NO WARRANTIES REGARDING THE ACCURACY OF THE CONFIDENTIAL INFORMATION. Discloser accepts no responsibility for any expenses, losses or action incurred or undertaken by Recipient as a result of Recipient's receipt or use of Confidential Information. DISCLOSER HAS NO WARRANTIES OR REPRESENTATIONS THAT IT WILL INTRODUCE ANY PRODUCT RELATING TO CONFIDENTIAL INFORMATION. 10. Neither party has any obligation under or by virtue of this Agreement to purchase from or furnish to the other party any products or services, or to enter into any other agreement, including but not limited to, a development, purchasing or technology licensing agreement. 11. Other than as expressly specified herein, Discloser grants no license to Recipient under any copyrights, patents, trademarks, trade secrets or other proprietary rights to use or reproduce Confidential Information. 12. Not withstanding any other provisions of this Agreement, Recipient agrees not to export, directly or indirectly any U.S. source technical data acquired from Disclosure or any products utilizing such data to any countries outside the United States Export Control Law or Regulations then in effect. 2 . \.- .. . . Harris Computer Systems - Mutual Non-Disclosure Agreement 13. All claims, disputes and other matters in question between the recipient and HARRIS arising out of or relating to the agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. HARRIS, by executing this agreement, specifically consents to venue in Richmond County and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. 14. The rights and obligations herein shall bind the parties and their legal representative, successors, heirs, and assigns. 15. This agreement expresses the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes all prior oral or written agreement, commitments and understandings pertaining to the subject matter hereof. Any modifications of or changes to this Agreement shall be in writing and signed by both parties. 16. This Agreement shall remain in full force and effect for a period of ten years from the date Confidential information is received, whereupon it shall expire. Any causes of action accrued on or before such expiration shall survive until the expiration of the applicable statute of limitations. 3 . ,.. .. ", ~ Harris Computer Systems - Mutual Non-Disclosure Agreement CONFIDENTIAL INFORMATION The Confidential Information that is being provided is as follows: Harris Utility Management System Data Model. Harris Software Source Code. PERMITTED PURPOSES The "Permitted Purpose" with respect to Confidential Information disclosed to COMPANY shall be: The theory, structure and operation, internal features and/or Data Model of HARRIS' software applications, and other information identified to COMPANY as proprietary and/or confidential to HARRIS. N.HARRIS COMPUTER CORPORATION AUGUSTA, GEORGIA Title: ffi/ ~ .;~ , I 4'6d ~~/Yd dtAl4S~t< Nfr~MtE~ /~ /197 By: By: Title: Date: Date: [Jd)/Em~Ee /R, /9fJ , Atkt: /rMzifl~ C lot{... K TIlls doc:uwJent approqd .. ~"'Y~! ~"'l. '? IT - ec;( /1 /Ii /97 4 . . 1 HARRIS COMPUTER SYSTEMS MUTUAL NON-DISCLOSURE AGREEMENT This Agreement, made as of the last date set forth on the last page hereof (the "Effective Date"), by and between Harris Computer Systems (HARRIS) and the other party-named on the last page hereof ("COMPANY"), sets forth the terms and conditions of the confidential disclosure of certain information between the parties. The party from time to time disclosing Confidential Information, as herein defined, shall be referred to as the "Recipient". The term "Confidential Information" shall refer to the Confidential Information disclosed by HARRIS or COMPANY, as the case may be. HARRIS and COMPANY agree as follows: 1. "Confidential Information" shall mean the information described at the end of this Agreement, which is disclosed to Recipient by Disclosure in any manner, whether orally, visually, or in tangible form (including, without limitation, documents, devices and computer readable media) and all copies thereof Confidential Information shall be marked by Discloser as "Confidential" "Proprietary" or the substantial equivalent thereof Confidential Information that is disclosed orally or visually shall be identified by Discloser as confidential at the time of disclosure and reduced to a written summary be Discloser, who shall mark such summary as "Confidential", Proprietary", or the substantial equivalent thereof and deliver it to Recipient by the end of the month following the month in which disclosure occurs. Recipient shall treat such information as Discloser I s Confidential Information pending receipt of such summary. 2. Except as expressly permitted herein, Recipient shall not disclose Confidential Information. 3. Recipient shall use Confidential Information solely for the purpose (the "Permitted Purpose") specified at the end of this agreement. 4. Recipient shall disclose Confidential Information only to those of its employees who have a need to know such information for the Permitted Purpose. 5. Confidential Information shall not include any information that Recipient can demonstrate: (a) was in Recipient's possession prior to disclosure by Discloser hereunder; (b) was generally known in the trade or business in which it is practiced by Discloser at the time of disclosure to Recipient hereunder, or becomes so generally known after such disclosure, through no act of the Recipient; (c) has come into the possession of Recipient from a third party who is under no obligation to Discloser to maintain the confidentiality of such information; or (d) was developed by Recipient independently of and without reference to Confidential Information. .' . > Harris Computer Systems - Mutual Non-Disclosure Agreement If a particular portion or aspect of Confidential Information becomes subject to any of the foregoing exceptions, all other portions or aspects of such information shall remain subject to all of the provisions of this Agreement. 6. Recipient agrees not to reproduce or copy by any means Confidential Information except as reasonably required to accomplish Recipient's Permitted Purpose. Recipient may retain one copy of Disclosure's Confidential Information for archival purposes; provided, however, that Recipient shall be bound by the terms and conditions of this Agreement with regard to the use and disclosure of such archival copy. 7. Recipient shall not remove any proprietary rights legend from, and shall, upon Discloser's reasonable request, add any proprietary rights legend to, materials disclosing or embodying Confidential Information. 8. Discloser understand that Recipient develops and acquires technology for its own products, and that existing or planned technology independently developed or acquired by Recipient may contain ideas and concepts similar or identical to those contained in Discloser's Confidential Information. Discloser agrees that entering this Agreement shall not preclude Recipient from developing or acquiring technology similar to Discloser's, without obligation to Discloser, provided Recipient does not breach its obligations to Discloser under this Agreement or use the Confidential Information to develop such technology. 9. Recipient acknowledges that Confidential Information may still be under development, or may be incomplete, and that such information may relate to products that are under development or are planned for development. DISCLOSER MAKES NO WARRANTIES REGARDING THE ACCURACY OF THE CONFIDENTIAL INFORM A TION. Discloser accepts no responsibility for any expenses, losses or action incurred or undertaken by Recipient as a result of Recipient's receipt or use of Confidential Information. DISCLOSER HAS NO WARRANTIES OR REPRESENT A TIONS THAT IT WILL INTRODUCE ANY PRODUCT RELATING TO CONFIDENTIAL INFORMATION. 10. Neither party has any obligation under or by virtue of this Agreement to purchase from or furnish to the other party any. products or services, or to enter into any other agreement, including but not limited to, a development, purchasing or technology licensing agreement. 11. Other than as expressly specified herein, Discloser grants no license to Recipient under any copyrights, patents, trademarks, trade secrets or other proprietary rights to use or reproduce Confidential Information. 12. Not withstanding any other provisions of this Agreement, Recipient agrees not to export, directly or indirectly any U.S. source technical data acquired from Disclosure or any products utilizing such data to any countries outside the United States Export Control Law or Regulations then in effect. 2 .- " . . "'1 . Harris Computer Systems - Mutual Non-Disclosure Agreement 13. All claims, disputes and other matters in question between the recipient and HARRIS arising out of or relating to the agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. HARRIS, by executing this agreement, specifically consents to venue in Richmond County and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. 14. The rights and obligations herein shall bind the parties and their legal representative, successors, heirs, and assigns. 15. This agreement expresses the entire agreement and understanding of the parties with respect to the subject matter hereof and supersedes all prior oral or written agreement, commitments and understandings pertaining to the subject matter hereof. Any modifications of or changes to this Agreement shall be in writing and signed by both parties. 16. This Agreement shall remain in full force and effect for a period of ten years from the date Confidential information is received, whereupon it shall expire, Any causes of action accrued on or before such expiration shall survive until the expiration of the applicable statute of limitations, 3 ~ :(. .. . ..~ :. . Harris Computer Systems - Mutual Non-Disclosure Agreement CONFIDENTIAL INFORMATION The Confidential Information that is being provided is as follows: Harris Utility Management System Data Model. Harris Software Source Code. PERMITTED PURPOSES The "Permitted Purpose" with respect to Confidential Information disclosed to COMPANY shall be: The theory, structure and operation, internal features and/or Data Model of HARRIS' software applications, and other information identified to COMPANY as proprietary and/or confidential to HARRIS. N.HARRIS COMPUTER CORPORA TION AUGUSTA, GEORGIA By: ,;{4 4' h/.II~ 4/1~J kdZ4+/It.,-1J~~ M;/~If: /~. Irq 7 By: Title: Date: Date: !fly €IJ1AeE I~ / ?91 A1k$f:4~I!fl#l'Wd TIll, doculIlent appmtd II ~:11~' II ~ 7 L/- edf /1/11/97 4 .. '-'; -,. .. . ;. #II . p OFFICE OF THE CLERK OF COMMISSION Lena J. Bonner, CMC Clerk of Commission Nancy Morawski Deputy Oerie MEMORANDUM TO: Mr. Clifford Rushton, Director Information Technology FROM: Lena J. Bonner, Clerk of Commission DATE: November 21,1997 RE: Utility Billing Agreement As you requested, enclosed is a fully executed original Agreement from N. Harris Computer Corporation for the acquisition and supply of computer hardware, software and related services for the Augusta Utilities Department which was approved by the Augusta Commission in its regular meeting held November 18, 1997. Should you have any questions or if I can be of any further assistance, please feel free to contract me. LJB/ Enclosure: 530 Greene Street. Augusta, Georgia 309 11 . (706) 821- I 820 . Fax (706) 821-1838 III SCHEDULE "A" - Optional Hardware Configuration and Charges 1. CASH MANAGEMENT SYSTEM 9 Cash Management Stations, each including: - MMF Cash Drawer - Intermec Bar Code Reader - Epson Receipt Printer - installation and training NOTE: For each 9 cash stations, Augusta, Georgia will be responsible for the expense of a terminal or PC. The terminal or PC is required for interface to the Harris System. The PC must have a 486 processor or higher for interface. NOTE 2: Harris will replace ~he above quoted Cash Management System, for no additional charge, with Augusta's Cash Management System of choice if the above quoted Cash Management Station is not satisfactory in performance and/or design. CASH MANAGEMENT SYSTEM TOTAL COST $14,760.00 (U.S.) NOTE: THIS PRICE WILL BE EFFECTIVE UNTIL JANUARY 1, 1998. 2. HANDHELD SYSTEMS 16 Handheld Meter reading systems: - 128-Kilobyte System Software Pack - I-Megabyte System Data Pack - Rechargeable NiCad Battery - Backup 3- V olt Lithium Battery - Handheld strap and Carrying Case 14 Data TransferlRecharging Cradle Handheld & PC-based Meter Reading Management Software V3.2c On site Training for staff and field personnel JlANDHELD SYSTEM TOTAL COST NOTE: THIS PRICE WILL BE EFFECTIVE UNTIL JANUARY 1, 1998 $38,500.00 (U.S.) j{I ~I t~ Iff 7 Harris Computer Systems This doeumnt approved at ~tdJ;:, orney if> (Jt. Acquisition Agreement 5 HARRIS Computer Systems 2445 Hollywood Boulevard Hollywood FL 33020 Tel: (954) 927-4700 Fax: (954) 927-7901 Monday, November 24, 1997 Tomika Allen Augusta-Richmond Utilities Department 530 Greene Street Annex Building, Room A101 Augusta, GA 30911 Dear Tomika: Please accept the following document, labeled "Schedule A - Optional Hardware Configuration and Charges" as an addendum to Harris Computer Systems' AGREEMENT FOR THE ACQUISITION AND SUPPLY OF COMPUTER HARDWARE, SOFTWARE AND RELATED SERVICES contract with Augusta, Georgia. This document will replace the "Schedule A" of the original contract. Please place your initials on the replacement document, and return one original to Harris. Keep one original as a binding Addendum to the original signed contract. Thank you. lfyou have any questions, please call me at the above listed number. Sincerely, .){IJ- Vjt~ Kimberly Williams Regional Account Manager , .