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HomeMy WebLinkAboutMACH ACADEMY Augusta Richmond GA DOCUMENT NAME: fY\" Aac'c\-\... ,q C (-\-\)~M ~ DOCUMENT TYPE: A ~ CZE.~rn E.a0\ YEAR: ;2DD d-- BOX NUMBER: / lp FILE NUMBER: ) It ~ 7 ~ NUMBER OF PAGES: / J1 ? AGREEMENT ~ THIS AGREEMENT is made and entered into this ;;.. <r day of ~ /9- V , 2002, by and between MAaf Academy. This agreement will remain in effect thru December 31, 2002; thereafter, this agreement shall be on a year to year basis beginning January 1st of each year and terminating on the 31st day of December of each year, and will automatically renew on a year-to-year basis. Either party hereto, however, may terminate this Agreement by giving to the other party a notice in writing of not less than 30 (thirty) days, said notice to be forwarded by certified mail, return receipt requested, to the parties at the following respective addresses. WHEREAS, the MAaf Academy has identified a 'desire to staff and provide programs for Fleming Tennis Center; and WHEREAS, MAa-I Academy has determined that it would be to benefit of the taxpayers of for the MAaf Academy and Augusta Recreation and Parks Department to jointly operate the Fleming Tennis Center; NOW, THEREFORE, for and in consideration of the mutual promises and the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledge, the parties agree as follows: A Responsibilities of MAaf Academy The MAaf Academy shall provide adequate staffing of Fleming Tennis Center, which shall include the following features: 1. Hours of Operation - 2:00 P.M. - 5:00 P.M., Monday - Friday, weekends as needed for scheduled tournaments and events. 2. MAaf Academy will be allowed to use three teaching courts during the season lights are necessary. The remaining lighted courts authorized for use will be open to public. ~' MAGI Academy shall provide staff f~r all h~urs of operation at facility and follow the guidelines provided by the Augusta Recreation and Parks Department, and shall have all volunteer staff execute and keep on a file a Volunteer Release Form and complete the Criminal Background Check Fonns. (see attachments) 4. MAGI Academy shall issue keys for Fleming Tennis Center to members and officers of MAGI Academy and supply a list of people issued to Augusta Recreation and Parks Department. 5. MAGI Academy shall maintain an inventory of all supplies furnished by the Augusta Recreation and Parks Department of Fleming Tennis Center and shall perform general maintenance of the interiorl exterior of Fleming Tennis Center pro shop and restrooms, which includes mopping, sweeping, and picking up their litter from grounds. (See Staffing Requirements Attachment). 6. All revenues received by MAGI Academy's lessons will be on 80/20 basis and MAGI Academy must keep up with money generated by 3. receipts and records of participants receiving lessons. The Recreation and Parks Department will be issued a check for 20% of revenues of lessons at the end of each month. 7. MAGI Academy shall formulate programs, aCtiVitieS, and tournaments for the Fleming Tennis Center as well as maintain ae current safety inspection of all existing court equipment. In the event that any equipment is deemed unsafe, that equipment must be properly labeled unsafe and Recreation personnel must be contacted immediately. . I,' ,. MAa-I Academy must follow all safetY guidelines set forth by the Augusta Recreation and Parks Department which include notifying the Augusta Recreation and Parks Department immediately in the following cases: break-ins, property damage, or emergencies. MAa-I Academy shall be covered under the Volunteer Protection Act of 1997,42 U.S.C 14501, et seq. (See Attachment) Responsibilities of Augusta Recreation and Parks Department The Augusta Recreation and Parks Department shall be responsible for assisting MAa-I Academy in the operation of Fleming Tennis Center as follows: Supply all utilities (excluding lights for the back three courts). Perform all repairs and nonnal maintenance for the upkeep of the facility (painting, pesticide treatment, mowing grass, etc.). Provide for trash collection from existing canister on grounds weekly. Supply nets, wind screens, seating and janitorial supplies as budgeted and approved by Augusta Commission. Supply all capital purchases, as needed depending on funding. Provide for a>R!First Aid Training for volunteer staff. Assume responsibility for repairs of building in the event of break-ins and other emergency situations that mayarise. 8. Assume responsibility for liability as provided ill the Volunteer Protection Act to MAa-I Academy. The Augusta Recreation and Parks Department shall also provide the following departmental contacts for the MAa-I Academy: 1. Chrislynne Kuhlke - Support Services Manager - Emergency Contact: 8. 9. B. 1. 2. 3. 4. 5. 6. 7. (work) 796-5025, (pager) 240-4564 .J 2. Dick Hatfield -Director Newman Tennis' Cente~ (work) 821-1600, TIlls Agreement contains the entire agreement of the parties, and no representations, inducements, promises or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. :rnA~~~ Its Vice President AUG By: ~ .~ Attest: c~ . J ATTACHMENT ST AFFING REQUIREMENTS: MAa-I Academy must supply staff members that meet the following qualifications: . Certified aR and First Aid: · Desire and knowledge of practices and principals needed to develop activities for children and adults: · Oerical skills that involve maintaining records pertaining to program registrations, supply inventories, rental contracts, user fees and other facility charges and information; . Supervise programs for children. · Have executed a Volunteer Release Form, in the form attached hereto. · Must clear the requirements set forth in the criminal background check policy for volunteers. GENERAL SUMMARY It is the responsibility of MAa-I Academy to coordinate and monitor activities held at Fleming Tennis Center within departmental and aty guidelines. Also, it is essential for MAa-I Academy to work with instructors, program participants, community leaders, civic organizations and the general public to ensure programs and services. ." RECREATION AND PARKS TOM F. BECK, JR, DIRECTOR 2027 LUMPKIN ROAO P.O. Box 5596 AUGlUSTA. GA 30916-5596 (706) 796-5025 FAX (706)796-4099 ROBERT HOWARO, ASSISTANT DIRECTOR CONSENT TO CONDUCT BACKGROUND CHECK FULL LEGAL NAME: DATE OF BIRTH ADDRESS: SOCIAL SECURITY # SEX: RACE: (For statistical purposes) PLACE OF BIRTH: The undersigned by execution of this document, gives Richmond County permission to conduct a background check regarding my qualifications to participate in Augusta Recreation Department programs as a volunteer coach or volunteer support person. This background check includes, but is not limited to, a record check to detennine whether I have ever been convicted of a crime or have a criminal record. AUTHORIZE: Au~usta Recreation and Parks Department (Name of Agency/Individual) 2027 Lumpkin Road. Au~usta. Ga. 30906 (Address) (706)796-5025 (Phone Number) To receive my criminal history record from the Richmond County Sheriff's Department I understand that I have a right to; (1) obtain a copy of any background check report, and (2) challenge the accuracy and completeness of any information contained in any such report. I also understand that I may be required to submit a classifiable fingerprint card should any initial records check reveal that I have been arrested or convicted or that I am currently charged with any of the above enumerated offenses. I acknowledge that Richmond County may choose to deny me unsupervised access to a child or children pending the completion of the background check. I further agree to hold Richmond County, its commissioners, officers, employees and agents harmless from any liability for defamation, invasion of privacy, or any other claim based upon good faith action pursuant to the provisions of this consent. day of .2000, 01 This (APPLICANT SIGNATURE) Sworn to and subscribed before me on this day of . 2000,01 Notary Public My Commission Expires: ,~ (ATT. 3) RECREATION AND PARKS TOM ~ BECK,JR, DIRECTOR 2027 LUMPKIN ROAD P.O. Box 5596 ROBERT HOWARD, ASSISTANT DIRECTOR AUGUSTA, GA 30916-5596 (706) 796-5025 FAX (706)796-4099 Augusta Recreation and Parks Department Criminal Background Checklist Youth Services Volunteer I. All volunteer applicants must consent to a Criminal Background Check before being assigned to a program. n. Only the authorized staff person may take the completed forms to the Sheriff's Department for the report to be administered and pick them up. m. The Criminal Background Report will be reviewed and the following procedures will be implemented: A) Review of the Criminal Background Report for the following convictions with applicable course of action: . 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. " Simple Battery, where the victim is a minor. (Irr.mediate dismissal) Aggravated Battery, where the victim is a min:..:. (Immediate dismissal) Cruelty to Children. (Immediate dismissal) Contributing to the delinquency of a minor. (In the last 5 years-Immediate dismissal; More than 5 years - 1 year probation ar.d other action as Augusta deems appropriate). Any sexual offense. (Immediate dismissal). Violation of any controlled substance act. (Felony in the last 10 years - Immediate dismissal; Misdemeanor in the last 5 years Dismissal) Alcohol related violations (Dill in the last year - Dismissal) Murder or Felony Murder. (Immediate dism.i:;sal) Criminal attempts to commit any above named offenses. (Felony in the last 5 years, except #7 Immediate dismissal; Misdemeanor - 1 Year Probation and other action as Augusta deems appropriate). Crimes involving family violence (Inunediate dismissal). Any felony not listed above. (Within last 5 years - Immediate dismissal; Later than 5 years - 1 Year probation and other action as Augusta deems appropriate). Any other crime that bears upon fitness to have responsibility for the safety and well being of children. (Misdemeanors within the last 5 years - 1 Year Probation; and other action as Augusta deems appropriate). (Felony within the last 10 years - \ Immediate dismissal). \ B) Should any of the convictions appear on the report, the follo'Ni.lg procedures will apply: 1. The individual will be suspended and have no contact with the program until the issue is resolved. 2. The appropriate staff will call the individual to set up a meeting to discuss the issue, to be held within two (2) days of notification. 3. Should an'/ c.f the convictions listed in Section III-A show up on the Criminal Background Che<:k and be confinned as accurate, a certified letter will be sent to the applic.mt for official notification of the ruling lS it applies to the checklist.