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HomeMy WebLinkAboutLocal Government Efficiency Grant Funds Augusta Richmond GA DOCUMENT NAME: \CDl} CjJJe'(\\\'f)en-\' e...~O-e:rcy lj'(O(l-\- -\U.ndS DOCUMENT TYPE: ~~~erYt YEAR: Cfs BOX NUMBER: 0 ~ FILE NUMBER: lJ<1LJS NUMBER OF PAGES: \\ GRANT NO: LGEG-96-CI-l STATE OF GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS AGREEMENT FOR LOCAL GOVERNMENT EFFICIENCY GRANT FUNDS THIS AGREEMENT, made and entered into this 3rd day of October, 1995, by and between the Georgia Department of Community Affairs, hereafter referred to as the "Depamnent," and City of Augusta, an eligible local government unit under the Local Government Efficiency Grant Program, hereafter referred to as the "Recipient." WHEREAS, the State of Georgia is interested in promoting efficient delivery of services by Georgia's municipalities, counties and authorities; and WHEREAS, the Georgia General Assembly, in promoting the efficient delivery of local government services, enacted the Local Government Efficiency Act; and WHEREAS, said Act provides for a grant program to be administered by the Department as contained in D.e.G.A. Sec. 36-86-4, and such responsibility is consistent with the powers and duties of the Department as specified in D.e.G.A. Sec. 50-8-8; and WHEREAS, certain funds were appropriated by the General Assembly for the purposes set forth herein; and WHEREAS, Recipient warrants that it has the authority to expend monies for the purposes set forth herein: NOW THEREFORE, for and in consideration of the covenants and agreements contained herein, the panies hereto agree as follows: 1. SCOPE OF PROJECT. The Department agrees to grant, and the Recipient accepts, the sum of $247,000 to be used by the Recipient for the purposes specified in Attachment A, which is incorporated by reference and made a part of this Agreement. Any changes to the scope of the project, including amount of funds expended, must receive prior approval from the Department in writing. The Recipient agrees that said grant funds will not be used for expenses already incurred or paid by the Recipient. In addition, the Recipient certifies that local match shall equal at least 25 percent of the grant amount. 2. ACCOUNT ABILITY. The Recipient agrees to expend the funds specified herein for the purposes stated, and to account for the funds in accordance with generally accepted accounting principles. Any funds not expended for purposes provided for in this Agreement shall be returned to the Department. GRANT NO. LGEG-96-CI-l PAGE 2 3. PAYMENT SCHEDULE. Subject to the availability of funds for such purpose, the Department agrees to pay the Recipient in accordance with the following payment schedule: $123,750 Within ten (10) days from the Department's receipt of the executed contract. $123,750 Upon certification by the Recipient and Department that the project has been completed in accordance with the provisions of this Agreement. Final disbursement shall not be made until Recipient complies with all grant close-out requirements contained in Attachment B, which is incorporated by reference and made a part of this Agreement. $247,500 TOTAL 4. HOLD HARMLESS OBLIGATIONS. The Recipient hereby agrees to the following hold harmless provisions: a. The Recipient shall hold the Department, its agents and employees, harmless from and shall defend it against any and all claims resulting from or arising out of the grant, including, without limitation, damage claims for injury to persons or property. b. The Recipient has submitted an application for the funds herein, and expressly acknowledges that the Department, its agents and employees, in passing through such funds, has neither assumed nor undertaken any legal duties to the Recipient or others. The Recipient agrees to make no claims or demands against the Department, its agents or employees, for any damages that may result from or arise out of the disbursement of the funds hereunder, even if such claims or demands are made against the Recipient. s. CONFLICTS OF INTEREST. The Recipient hereby attests that all of the officials of the Recipient have certified that they have not violated any applicable conflict of interest law under either state law (O.C.O.A. Sections 45-10-20 through 45-10-26 and 36-67A-l through 36-67 A-4) or under any local ordinance, charter, rule or regulation and that they shall comply with the same throughout the terms of this Agreement. 6. LAWS AND ORDINANCES. The Recipient will comply with all applicable state laws and local ordinances, including these that govern the procurement of goods and services. GRANT NO. LGEG-96-CI-l PAGE 3 7. MONITORING AND AUDITS. Upon request, the Recipient agrees to provide the Department with any information the Department deems necessary to monitor the performance of this agreement, and further agrees that these funds shall be included in the next regularly scheduled audit or financial statement and all subsequent ones until such audits or statements account for all grant funds. The Recipient understands that any unresolved findings, whether based on an audit report, financial statement, or the final report, shall preclude the Recipient from applying for and receiving any further grants from the Local Government Efficiency Grant Program. 8. OPEN MEETINGS. The Recipient certifies that in approving this Agreement, it has complied with the requirements of Chapter 14 of Title 50 of the Official Code of Georgia Annotated regarding open meetings. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first stated above. CITY OF AUGUST A BY: ATIES~~ DEPARTMENT OF COMMUNITY AFFAIRS STATE OF GEORGIA BY: Jim Higdon, Commissioner ATTEST: AITACHMENT A PROJECT DESCRIPTION: The Recipient shall use said grant funds as outlined in its Local Government Efficiency Grant application to implement the consolidation of government units with the following party: Richmond County. The results of such consolidation implementation shall be reported to the Department in accordance with Rule 110-5-1-12 of the Rules of the Department of Community Affairs. SPECIAL STIPULATIONS: The Transition Task Force shall actively involve the Department in the transition process and provide the Department with periodic updates of their activities. Grant Recipient: Grant Number: Attachment B: Consolidation Implementation Grant Close-Out Form General Instructions This form is to be completed once you have fulfilled the scope of work as outlined in your grant agreement Once the Department receives a properly completed grant close-out form, we can begin processing the final disbursement of your grant award. Be sure to indicate the name of the grant recipient and the grant number at the top of this form. When completing Sections IT and ill, please ensure that the total reported project revenues equal the total reported project expenditures. In addition, expenditures made in anticipation of reimbursement from the grant award should be recorded as grant fund expenditures. The certification statement contained within Section IV must be signed by the Chief Elected Official of the Lead Applicant. If you have any questions while completing this form, please call the Office of Governmental Management at (404) 656-3851. Section I: Required Documentation Please attach a description of the activities completed under this grant agreement. Section II: Summary of Project Revenues Please account for all Local Government Efficiency Grant funds, local government matching funds, and any other funds used to complete the project Summary of Project Revenues Cash $ $ $ Sub-total A:$ Local Match Other $ $ Sub-total B:$ . . . . . . . . . . . .... .. .. .. . .. . . . ... ... .. . ..: ,". ~ .. . ~:. . . . .. :-. . .... .. . . . I . .. . . . Total Revenues (Sub-total A plus Sub-total B): $ * U internal staff time is used toward the local government's matching requirement, documentation must be submitted showing the staff assigned, hours worked per week, and hourly rate of pay. These documents must be signed by the appropriate staff person to attest to their accuracy. Please complete the information on the back of this form 1/94 Georgia Department of Community Affairs Local Government Efficiency Grant Application SECTION A 1. Name and Address of Lead Applicant (*See Instructions on Back.) : City of Augusta . Municipal Bldg. Room 806 Augusta, GA 30911 Richmond County Municipal Bldg. Room 605, Augusta, GA 2. Contact Person: Charles DeVaney Larry Sconyers 3. Telephone: (706) 821-1831 (706) 821-2400 4. Application prepared by (NameJOrganizationlNumber): Tim F. Maund - CSRA Regional Development Center (706) 737-1823 5. Indicate the type of grant requested: Efficiency Assessment 0 Consolidation Planning 0 Consolidation Implementation I!l 6. Project Description (Describe the type of consolidation being assessed. planned. or implemented in two or three sentences.) On 6/20/95, Augusta and Richmond County voted on and passed a consolidation bill establish- ing a new charter for the City and County. Pursuant to that legislation, a transition task force has been appointed and is working toward implementation of a consolidated government. 7. Amount of Grant Funds Requested: $ 24 7,500 8. Match Amount Provided Locally: Cash: $ 2.000 In-Kind: $80.500 9. Total Project Cost: $330,500 10. Expected Project Beginning Date: 8/10/95 Expected Project Completion Date: 6/28/96 SECTION B 11. I. the undersigned authorized representative of the lead applicant, certify that to the best of my knowledge the information in this application is true and correct, the document has been duly authorized by the governing body of the applicant, and. if funded. the applicant will carry out the project activities in the manner described in the application. I further certify that the applicant shall maintain accounting records in accordance with generally accepted governmental accounting principles and that the funds awarded will be included in those audits or fUlancial statements that cover all or part of the project duration period noted above. 12. Charles A. DeVaney Chief Elected Official or Authority Chairman Date 14. Mail an original. including required attachments. and 3 copies to: Name (please print) Charles A. DeVaney Title Mavor Georgia Department of Community Affairs A TIN: Government Efficiency Grant Progr.un 1200 Equitable Building 100 Peachtree Street Atlanta. Georgia 30303 13. For each jurisdiction party to the application. please provide the following: House District(s): 113th - 1l9th Senatorial District(s): 22nd & 23rd 15. Date Received: DCA Use Only Congressional District(s): 10th & 11 th Mail: D Hand .0 PLEASE SEE INSTRUCTIONS ON THE BACK OF THIS FOR.\:I Approved: Grant Number. D Denied: D EHPLOi EE GWEN BLANCHAHD LENA BONlIER ~lOSES r.ICCAULJ;Y AUSTIN HCLANi: W.L. HADDOX JIM CULLINAN JAN r'ICBRIDE CHRISTINE AT' 'Al'lAY CHARLES DILL, JW HARRY HAHTLE" A. /I. REVELLi; ROBEi{T ANDER: iON ROBERT HAYES BARRY SHITH MAX !lICKS THOHAS IHEDt1J:IR STEVE ATHA MARK AVERY CHARLES \'lEBS' .'ER GAYLE HAMRIC:: JERRY SAUL IHLLIAH JENN :NGS ANN ilARKER LINDA BEAZLE" NANCY BONNER TOHNY GOYLES nEHR'; BROOKS JOHil E:;'1'HERIDI iE MILL,\RD GOOD :tlG '''ALTER HORNSHY LEl'l!:; JOHNS011 ROBEI,T LEVERJ:TT GEOR(;E ~lCELV; :EN BUTCH r'lCKIE KEVEII HACK S. HILLER ME"ER BUTCH r'IURDOC:: DAVID HOLLIN:; HARRISON SEAj~S STEVE SrUT!l fRAIL: TIIOllAS PAH 'rUCKER DEPARTHEtlT C )11HUNITY SERVICES PTKHASING P.",SOlINEL P )i:.ICE F :i{E CITY JAIL H'1N IC IPAL COURT I"SPECTOR E.iGINEERING S';'REETS [, DRAINS C,:ITRAL SHOP/TRANSIT E .,iCTRICAL D \tHEL fIELD T,EES [, PARKS/CE~lliTARIES ~.;. \'l'ERWORKS OPERATIONS \';.\3TEI'JATER TREATMENT 8J3H FIELD G.)LF COURSE TOTAL CITY S. iiRIFF s'rATE COURT JUDGE ~\X COMMISSIONER C:~IL COURT JUDGE P iRCHASING A ):HNISTRATOR C lAPUTER NGT SERVICES ;; ;:~i.EATION ;, I U tAL CONTROL ii J;bN RESOUR.CES P J3LIC I'IORKS i\,;:5T. ADtHtIISTR.I\TOR C ::'ITRAL SER'IICES R ;.: r '", ['i:R [, SE;.mR C ii.lf TROLLEi{ E : )iIOrHC DE'JELOPMENT L =. [, I1ISPE:CTImr F _ ,;:: CHIEF .c i ['ERtlAL AU;)IT .~. 'u~ .:-"SSLSSOR (J ,:; riAL ,. ":"\iJ Rl::~A'~ (OllS S .:~f...GENCY Il-\t1AGEHEu'r 'l'O'l'..\L COUilTY GRAlID TOTAL HRLY RATE 511. 80 524.19 519.92 531.42 530.50 520.86 518.65 524.83 537.02 516.06 525.88 518.67 516.99 524.01 521.93 521.92 536.13 514.85 529.33 537.02 529.33 528.87 524.67 535.99 526.47 529.84 522.35 527.04 532.14 524.84 523.32 526.47 $27. il :J5.66 32;'.20 530.59 527.71 525.82 531.02 524.75 $21.73 $19.27 EST. HRS 80 80 120 121) 40 80 80 120 80 40 40 40 40 120 80 40 20 120 40 80 30 80 120 80 81l 21) 120 120 120 8il 20 120 120 80 80 8\) 40 40 4,) 2l) 20 VALUE $0.00 51,935.20 51,593.60 53,770.40 53,660.00 $834.40 51,492.00 51,986.40 54,442.40 51,284.80 51,035.20 5746.80 $679.60 $:160.40 S2,631.60 SI,753.60 SI,445.20 5297.00 $30,548.60 S3,519.23 $1,480.77 52,346.15 $866.18 Sl,973.60 54,318.80 $2,117.60 S2,387.20 5447.00 53,244.80 53,856.80 S2,980.80 $1,865.60 S529.40 .53,325.20 $4,279.20 51,696.00 $2,447.20 $2,216.80 51,032.80 51,240.80 S990.00 S434.60 S385.40 S49,981.93 S80,530.53 RESOLUTION WHEREAS, the voters of the City of Augusta and Richmond County have approved a referendum to consolidate their governments on January 1, 1996; WHEREAS, the two governments will need additional resources to accomplish this task; NOW, THEREFORE BE IT RESOLVED that the Board of Commissioners of Richmond County endorses an application to the State Department of Community Affairs for a local government efficiency grant in the amount of $247,500; and BE IT FURTHER RESOLVED that the Board of Commisioners of Richmond County pledges $1,000 cash and $49,981.93 in-kind labor toward the cost of the implementation of a consolidated government for Augusta/Richmond cou/~ Approved this Georgi of day 0 6ST~ ~.(yv. County Administrator In reviewing the Consolidation Implementation Grant Regulations, and specifically sec- tion 110-5-4-.03, I would make the following comments: a. (The need for the consolidation) Please note that the Supplemental Submission goes into great detail explaining the reasoning behind the proposed consolidation. These reasons include: 9. 10. 11. 12. 1. Providing the total community with a better opportunity to become a signifi- cant economic entity in the southeast; 2. Facilitating economic recruitment; 3. Changing the perception of Augusta from that of a small community to a com- munity of approximately 200,000, thereby providing state-wide clout as the second largest city in the State of Georgia; Improving the overall delivery of services to the citizens of Augusta and Rich- mond County; Reducing personnel costs by eliminating duplicative jobs; Providing traditional municipal services to the urban area outside of the cur- rent city limits; Expanding the existing city water and sewerage system to benefit all residents of Richmond County and eliminate double water rates for county users; Allowing for Augusta's expansion so as to prevent it from falling further behnid growing suburbs and reversing the decline in the city's financial position; Providing a broader tax base to support the city's infrastructure; Facilitating minority economic development and creating an opportunity whereby black businesses can have increased participation in the provision of goods and services for a new government; 4. 5. 6. 7. 8. Eliminating city(county disputes and bickering; Providing an opportunity for new faces and new leadership in the local govern- ment; . Positioning Augusta(Richmond County to compete for federal grant funds; and Retaining its status as the core city with the potential incorporation of Colum- bia County. b. (Potential cost savings, etc.) Please note that in the supplemental information sub- mitted, it is pointed out that with consolidation there would be an elimination of duplicative jobs, thereby allowing for an expansion of services. Further, with the 13. 14. expanded tax base, and availability of the city's water and sewer system, water and sewerage would be more readily available to residents of the unincorporated area; traditional urban services, such as transit, would become more available to the subur- ban residents; and, the economic benefits from a growing community will increas ethe quality of life for all residents of Richmond County. c. Although the 1990 Census showed Richmond County with a population of 189,719, it is generally recognized that Richmond County currently has a population of ap- proximately 200,000. Of this, the City of Augusta currently has a population of 44,639, according to the 1990 Census, and this population has probably decreased since that date. All of these individuals will be impacted by the planned consolidation. d. Certainly I believe that the implementation costs as set forth in the proposed budget, incouding the in-kind services, appear reasonable, and in fact, the in-kind service esti- mates are probably extremely conservative of the amount of the actual time that will be devoted to th is project. PROPOSED BUDGET-TRANSITION TASK FORCE Expenses: Consultants Printing-Duplication Advertising Travel Costs Legal Codification Services Supplies Equipment Rent Secretarial Services Local Salary Costs (In-Kind) $175,000.00 $ 15,000.00 $ 7,500.00 $ 10,000.00 $ 25,000.00 $ 7,500.00 $ 1,000.00 $ 1,500.00 $ 7,500.00 $ 80,500.00 $250,000.00 TOTAL $330,500.00