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HomeMy WebLinkAboutImperial Theatre Augusta Richmond GA . DOCUMENT NAME: \(y)\XX\QJ.., --\Yml'(G DOCUMENT TYPE: ~~~~ YEAR: D\ BOX NUMBER: \ L\ FILE NUMBER: \~~ NUMBER OF PAGES: ~ . ., I. Phase IV May 14, 2001 STATE OF GEORGIA RICHMOND COUNTY AGREEMENT THIS AGREEMENT made and entered this ~ day ofNov~mhpT' 2001, between Augusta, Georgia, acting by and through the Augusta- WIT N E SSE T H: Richmond County Commission, a political subdivision of the State of Georgia (hereinafter referred to as the "County"), and THEAT~herei:lfter . ::t' "C .,J . referred to as the "Organization"); WHEREAS, a Special County 1% Sales and Use Tax was approved by the qualified voters of Richmond County in a referendum held on September 19, 2000, effective January 1, 2001; and WHEREAS, the Augusta-Richmond County Commission approved a Resolution providing that the proceeds of the tax would be used to include, inter alia, "capital outlay projects consisting of recreational, cultural, and historical facilities"; and WHEREAS, the Augusta-Richmond County Commission desires to contract with the above named Organization to construct the capital outlay project identified herein as the Imperial Theater Project (hereinafter referred to as "Project"), which was a part of 1 .,. Phase IV May 14, 2001 the Capital Improvement Plan approved by the Augusta-Richmond County; NOW, THEREFORE, for and ln consideration of the mutual covenants and agreement between the parties, it is agreed as follows: 1. The County agrees to appropriate the following sums to the Organization for the purpose of constructing the Project, to-wit: $150,000.00 for the calendar year 2001. 2. The Organization agrees to use such funds as may be paid to it pursuant to this Agreement solely and exclusively for the construction of the above described Project, which Project, including the Project Budget, is more specifically described on Exhibit A attached hereto and incorporated herein. 3. The Organization warrants and represents that the estimated maximum cost of the Project as set forth in "Exhibit A" is accurate in the best judgment of the Organization. The Organization shall not use any portion of distributions received from the County for any expense other than for capital costs associated with construction of the proj ect. No costs of the Organization for personnel or indirect cost of the Organization 2 ~ Phase IV May 14, 2001 shall be charged against these funds. The Organization shall keep any funds received from the County in a separate account from other funds of the Organization and shall not comingle the County distributions with other funds of the Organization prior to their expenditure. The Organization shall maintain a record of each and every expense for which the proceeds of the Tax are used. The Organization shall submit to the County monthly accounting for all funds received from the County, the amounts expended on the Project during the term of this contract, including any amount expended on such Project in the then current year, and the estimated percentage of completion of said Project. 4. The County, including any auditors employed by Richmond County, shall have the right to verify and test the expenditures of the Organization for the Project sufficient to determine that the monies are being spent for the Project, and in accordance wi th Georgia law regarding expenditures of Special Purpose Local Option Sales Tax monies. Official representatives of the County may, at reasonable times and upon reasonable notice to the Organization, inspect the official records of the Organization relating to this Project. The County shall also have the right to inspect the Project at any reasonable time for any purpose related to the performance of any contract awarded, or to be bid upon, or 3 " Phase IV May 14, 2001 to be awarded, by the Organization for this Project. 5 . The County's financial obligation to the Organization or to fund the construction of said Project shall not exceed the amount set forth in this Agreement. 6. Each of the parties hereto warrants and represents to the other than it will comply with all the requirements of the laws of the State of Georgia, the provisions of this Agreement, and will take such other actions as may be necessary to insure that the validity of the collection and expenditure of the Special County 1% Sales Use Tax shall be maintained throughout the period of this Agreement and the period that the tax is to be imposed. 7. The Organization shall comply with the purchasing policies of Augusta-Richmond County regarding advertising for bids, securing bid, payment, and performance bonds, and contracting. Payments to the contractor employed by the Organization shall be made directly by the County, after having received certification from the Organization and approval of the pay request up to the maximum amount funded to the Organization by the County. If the total project cost exceeds the amount funded by the County the Organization shall provide proof of other funding sources. All other payments to the Organization shall be made only upon presentation of verified invoices. 4 Phase IV May 14, 2001 8 . The Organization will maintain the following insurance during the performance of the Contract: A. Comprehensive General Liability Insurance in force at all times, including Products/Completed Operations, and Automobile Liability Insurance in the combined single limits of $1,000,000. The coverage is intended to apply as primary and is not affected by any insurance which the certificate holder may carry in its own name. The Organization shall maintain Worker's Compensation and Employer's Liability Insurance for the benefit of its workers. The above requirements shall also extend to the Organization's contractors and sub-contractors engaged in the Project. B. Prior to the commencement of work, the Organization will provide the Augusta-Richmond County Commission with a certificate of insurance evidencing the above coverage and as well as showing the Augusta-Richmond County Commission as "additional insured". 9. All contracts between the Organization and the contractor to construct the Proj ect shall be submitted to the County for approval, and shall contain a provision that the contract shall not be valid and binding upon the Organization until approved by the Augusta-Richmond County Commission. 5 Phase IV May 14, 2001 10. This Agreement constitutes the entire agreement between the parties as to the matters described herein and may not be amended except by an instrument in writing signed by the duly authorized officers of each of the parties hereto. 11. Organization acknowledges that all records relating to this Agreement and the services to be provided under the agreement may be a public record subject to Georgia's Open Records Act (O.C.G.A. ~ 50-18-70, et seq.). Organization shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 12. All claims, disputes and other matters in question between the County and the Organization arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The Organization, by executing this Agreement, specifically consents to venue in Richmond County and waives' any right to contest the venue in the Superior Court of Richmond County, Georgia. IN WITNESS WHEREOF, the County and Organization have caused these presents to be executed by their respective duly 6 Phase IV May 14, 2001 authorized officials, the day and year first above written. AUGUST ~k:~MI s vrv As ORGANIZATION: IMPERIAL THEATER I '!:t\G. 7 ~J Exhibit "A" The $150,000 in SPLOST funding shall be used to fund any cotnbination of the following items: · Up to $27,000 may be used to procure a Master Plan from Leo A. Daly as set forth in Leo A. Daly's Scope and Fee Proposal dated August 21, 2001 ("Master Plan"), if approved by the Board. · Up to $4,000 shall be used to pay Leo Daly its reimbursable expenses as set forth in Leo A. Daly's Scope and Fee Proposal, if approved by the Board. · The Imperial plans to undertake various renovations. The SPLOST proceeds may be used to pay for some of these renovations, including without limitation, hiring consultants, contractors, replacement of seating, renovating the restrooms, renovating and expanding the dressing room facilities, upgrading the production/stage facilities, upgrading the electrical servic.es, renovating the heating and air condition systems, renovating the theatre in general, etc. To date, we have not received any master plan, but we anticipate the long-term renovation costs to be approximately $7,000,000, which we anticipate to address on a project-by-project basis via public and private funding. 1 .. ~ . ~ . . . . . t t . t . . ~ t . t .. . . . . . . . . . . . . . . ~ . .. . ~ . . . ~ ~ . . it ~, .' ~: ~: , ~. ..'" , r._ .'. PLANNING ARCHITECTURE ENGINEERING INTERIORS e EST. 1915 ATLANTA WASHINGTON DC OMAHA HOUSTON DALLAS SAN ANTONIO PHOENIX LAS VEGAS LOS ANGELES HONOLULU HONG KONG DUBAI BERLIN MADRID 400 COLONY SQUARE 1201 PEACHTREE STREET N.E. SUITE 1730 ATLANTA GA 30361.3500 TEL 404.B74,B333 FAX 404.874.8330 www.leoadaly.com MA?'\6l( ~P\~ LEO A DAlV August 21, 2001 IMmrlAL I.~, 'f' ~. . . '" ,@!'. MAW Mr. Gregory W. Goodwin Executive Director Imperial Theatre 749 Broad St. Augusta, GA J0901 Project: Subject: Imperial Theatre Adaptive Renovation Scope and Fee Proposal for Master Plan Dear Mr. Goodwin: We are pleased to present the following Scope of Work and associated Fee Proposal for your review. This Scope and Fee is for a Master Plan document for your Imperial Theatre Adaptive Renovation. Qur Unique Qualifications We feel that the LEO A DALY / CDAl team is in a unique position to carry out your project, for the following reasons: . We are very tamiliar with your theatre and your goals, both from our 1989 Report, and through dur more recent visits with you in Augusta; . We understand your vision, such as for a more generous and.elegant concessions area, and we can graphically express that vision for others to see; . We have historic theatre renovation experience nearly identical in important aspects to your project; . We offer expertise in modem production requirements, as well as innovative solutions to fit them into an historic shell, such as the movable lighting gallery that we have discussed with you; . W e ~ave a depth of experience in technical design specifically for theatres, from rigging to lighting and audio systems; . We have mechanical (HV AC), electrical, plumbing, and fire protection building system engineering in-house, which means we can better coordinate these important disciplines; . We have experience in seating and space planning for historic theatres; . We have assembled a team which, in addition to the above, is also knowledgeable about bar and restaurant design, historic exterior fayade issues, and general excellence in architectural design, interior design, and presentation skills, all of which will be important for your project. . . It it . . . . , ~ ~ . 1-- I- I' .. it It . . ~ .. , '..-.~'" ~' ,.., .. I ' ~' .' ,. .- . = .' I' It it - . . . . " .. . . . ~i Mr. Gregory W. Goodwin August 21, 2001 Page Two ., In all, we feel that our team is ideally suited to go beyond your expectations in performing the work that you need done. Our Relationship with You Good relationships make good projects. Everyone on our team has enjoyed getting to know you, as well as Laura Plocha, Brenda Durant, Didier Rubio, and all the other members of your board whom we have had the privilege to meet personally. We feel that there has been a significant synergy between our team members and your board, which is key to a successful project. We will listen to you, and work with you like a single team to help you achieve your goals. Michael Patrick and many of our other team members have direct experience as actors, dancers, stage set designers, master carpenters, and lighting designers. We love the arts. We are energetic, enthusiastic, and are completely committed to the success of your project. In addition, we would be delighted to call on the numerous resources that you have identified, such as the architect of the Rylander historic theatre, and others, who could help us identify everything from local soil challenges to "Lessons Learned" from your new contacts on your New York "Theatre Crawl". The following pages outline our understanding of your project, the scope of the work that we are proposing based on that understanding, and an associated fee. If the scope is not exactly what you would like, either now or as we move forward, we would be happy to discuss any modifications to more closely achieve your goals. We look forward very much to working with you on this exciting project, and we hope that you will choose the LEO A DALY / CDAI team to be your architect. Sincerely, LEO A DALY 4b., Keith G. Mawson Managing Principal Prepared For UllERUL Project Understanding Project Understanding Your General Goals THEAIRE We have had the privilege of getting to know you and your theatre through a process beginning with our 1989 Report: "The Imperial Theatre; Augusta, Georgia; Recommended Improvements and First Estimate of Probable Cost", and continuing through our site visits and conversations over the last two or three months. From t"mt experience, we have abstracted what we understand to be your goals. These goals, which we list below, are the basis for our work as described in this scope, and may be modified as we work together to closely reflect your vision. The following represent our understanding of your strategic goals for this Master Planning project. . Clarify a Vision, Mission, and Goals statement for the Imperial Theatre which will become the reference point for the Adaptive Renovation project as it progresses; . Create a strategy for making the existing theatre into a state-of-the-art facility for the kinds of performances in its Mission, while maintaining and enhancing its historic feel and character; . Create a road-map for the adaptive renovation process, with phasing of the work to minimize "dark" periods; . Identify the work into discrete tasks, each with a clear graphic depiction and an estimated cost, which will allow you to make an informed decision about how to proceed, and help you market discrete funding opportunities for each; . Create materials of professional graphic quality which can be used to help get funding for the work. (The Master Plan document will be the cornerstone ofthis effort); . Have an on-board interactive process in which your ideas are heard and incorporated into the project, and in which you get the benefit of all the available expertise both in our Design Team and outside of it ; . Develop a strategy for handling the new seat program with minimum duplication of effort in the future, while showing rapid progress in fulfilling your "Take a Seat" campaign; LED A DAlY gleDAI ~~~~~;~~:~ TTO"N"S Your General Goals (eontinued) . Take advantage of the new River Walk and "Cultural Corridor" momentum to push the Imperial Theatre project forward; . Leave behind the false starts of the past, and move firmly toward the new future of the Imperial Theatre; . Rediscover and showcase a piece of history; . Have fun and learn throughout the process of renovating this fabulous theatre into a modern production venue with historic charm; . Reinforce and build on good relations with your neighbors. Your Specific Goals We also understand that you have specific goals for addressing the existing deficiencies and future opportunities for the theatre. The construction documentation and construction tasks related to the following would not be part of the Master Plan phase itself, but would come in the next phase. However, identification, definition, and organization of them is at the heart of the master planning effort that you are undertaking: Front of House . Enlarge the Concessions / Refreshments area, creating expanded space with contemporary amenities and an historic feel; . Create a new box office; . Renovate the second floor spaces into administrative offices with conference areas and a possible board room / library; . Install an elevator connecting front of house floor levels (consider use of existing pit); . Enlarge bathrooms, improve access to them, and eliminate fan noise from them; . Renovate the front of house basement space to be leasable to a venue related to the theatre's mission, and provide better access to it, with bathroom access; . Provide a new marquis with flexible (electronic) signage and a dynamic "theatrical" presence; . Create a roof terrace cafe / break area with possible connection to neighboring condominiums. Back of house and theatre production systems . Provide sufficient audio connectivity for uses identified during the Master Planning process, as well as for future expansion; . Provide connection for mixing, processing, source gear, amps, and speakers; . Provide connection for production communications; . New lighting console; . New solution for Front of House lighting positions to achieve proper angle of incidence to the stage, and provide service access; LEO A DAlY ~ICDAI ~3T;~~~;-~TrON'5 , '-':', , Your Specific Goals (continued) . New projection equipment (possibly digital); . Maximize or increase load capacity of rigging to accommodate road shows; . Make productions safe and efficient. Stage and Orchestra Pit . Replace the stage floor with a new sprung floor; . Expand the orchestra pit back further under the stage and provide better access to it; . Expand the available space under the stage as much as possible; . Expand the stage wing space (possible exterior expansion) and eliminate obstacles on stage such as existing HV AC duct, stairs to pit, etc.; . Provide a pit lift. Dressing and Storage . Expand dressing room area (building expansion), and lower the floor to be at the stage level; . Provide ADA access from the back of house to the street; . Provide additional storage at the back of house; . Provide good drive-up load-in access to back of house from rear lot, in coordination with expansion efforts underway on neighboring properties. General building infrastructure systems . Upgrade electrical power supply (provide adequate power with reserve) ,to and throughout building; . Provide new conduit and wiring as needed throughout building, for seat lighting, marquis lighting, general lighting and outlets, decorative ceiling fixture lighting; . Upgrade heating, ventilation, and air-conditioning (HV AC) throughout building; . Eliminate noise problems from existing HV AC system and other , sources; . Install fire protection sprinklers; . Upgrade plumbing throughout; . Review existing structure and upgrade as required._ lED A DAlY gleDAI ~':.~:~~i~~{{~ , 1'0 N$ Your Specific Goals (continued) General architecture and seating . Install new seats per the "Take a Seat" program; . Revise seating layout to maximize seats and sight-lines~ and to. take advantage of potentially removed existing projection booth, as well as to make modifications as required to concrete flooring and steps; . Provide better upstairs bathroom access; . Provide better access from balcony level to the administrative offices; . Renovate interior finishes, decorative lighting fixtures, and other elements of the interior; . Historic finishes and murals research; . Bring building up to modem code compliance; . Bring building up to modem levels ofconvenience. The above goals represent our understanding, from research, visits, and conversations with you, of your goals for this very exciting project. As goals vary from person to person, and change over time, we understand that these are just a starting point for the project. However, we believe that we have a significant understanding of your project, which will be a tremendous asset to the success of your plans. LEDA DALV gISI)AI ~--TOlUIJONS Prepared For nl~ERnL .~~ Scope and Fee Proposal Scope and Fee Proposal Process Management Program THEAIRE Based on the Project Understanding section in this proposal, the Leo A DALY I CDAI Design Team proposes to provide the following Master Planning deliverables and meetings in this scope: Essential to a project as complex as the Imperial Theatre Adaptive Renovation is a clear and constructive process. With this in place, you can assure that all voices are ,heard, that information is recorded and acted upon, and that the project is consistently aligned to :fulfill your goals as expeditiously as possible. Beyond our usual rigorous project management, we also will provide our Process Management Program as an essential component of our approach to a job of this importance and complexity. The following are its key elements: 1. Process Management Session In this meeting we identify goals of all "stakeholders" in the project, including: . The Imperial Theatre team (management, programming, technical, facilities); . The Leo A OAL Y / CDAI Design Team; . Other key advisors in the process. This will take place in one work session meeting with supplemental telephone interviews to those who cannot be present. Beyond project goals, these goals may include "professional satisfaction" or other items that are particular to each individual's sense of what would make this a successful project for him or her. 2. Schedule integration Identify key decision-makers in the process and their schedules, and build a proposed schedule of deliverables and review periods around them.. This will occur in the above meeting with supplemental telephone interviews. LED A DAlY !J, CDAI . -:tcltlli7;": ' - ........^'..".,.--..... Process Management Program (Continued) Visioning 3. Process Chart Create a document recording key goals and schedules. The master process chart document will be maintained in LEO A DALY's office. 4. Process Review LEO A DALY will periodically review schedule and goals with the stakeholders and adjust as required and mutually agreed upon. 5. Create opportunities for an enjoyable and'educational process. Every aspect of the project will flow from the way it is defined. We will assist Imperial Theatre is defining and refining its Vision, Mission, and Goals statements for the purpose of the Adaptive Renovation project. These statements will be included in the Master Plan document. To that end, the following are included in our scope: 1. Visioning Session We will ask questions at a work session meeting designed to help you formulate the Vision, Mission, and Goals of your theater as pertains to this project. This will be a separate meeting :from the Process Management Session, although it is intended to occur on the same day; 2. Vision, Mission, and Goals Statement electronically formatted One final draft in electronic format; Additional, graphically enhanced hard copies may be provided as an additional service. 3. Inclusion of Vision, Mission, and Goals statements in the Master Plan document. User Surveys We will prepare and provide to you survey forms for key user groups to :fill out regarding their space needs. We will then interview key individuals in those groups, and record their written and verbal comments. This information will become part ofthe foundation on which the project is based. 1. Surveys We will provide a written form with questions for User-groups to answer about their space and equipment needs. (Imperial . Theatre will distribute these forms to the appropriate parties.) LED A DAlY !J: .CJ)A I . ~ . :~ ~ h r. I '..1. ~""'""....',",,.,-"""U .. User Surveys (Continued) Facility Surveys 2. Interviews We will meet with user groups in a series of independent meetings. This scope is based on those meetings being consolidated within the course of up to two half-day visits, ideally occurring in one day, separate from the Process Management and Visioning meetings above. We will meet with: Theatre management personnel . Management . Pro grarnming . Technical . Facilities . Other User groups with long-term relationships . Opera . Ballet . Players . Jazz Project Theatre personnel re: needs of user groups on touring or as- needed basis . School tour groups (theater, plays) . Live bands (rock-n-roll) . Business Seminars . Other 3. Documentation We will assemble the responses to the written forms and our notes from the interviews into one package with a written summary. This will be included in the final Master Plan document. We will continue to become familiar with the building through visual inspections and research of original record documentation. We will confirm and update the information in our 1989 report as follows: 1. Review existing documentation Review original plans and other documents pertaining to the _ building's original design and subsequent modifications. This documentation, to the degree that it exists, is assumed to be accurate as provided by Imperial Theatre. Additional records research in city archives or elsewhere may be provided by the Design Team as an additional service ifrequested. LED A DAlY !J.'C.PAI ~(r:n"~"; . . - ._~ .#......,.-....',........... Facility Surveys (eontinued) 2. Site visit to review building systems One visit of up to two days to perform a visual review of the building's systems: . Architectural- Exterior enclosure (root: walls, etc.) . Architectural- Interior finishes (paint, fixtures, etc.) . Theatrical - Rigging . Theatrical - Lighting and Audio Systems . Acoustical - We will review tbe ArchitecturalAcoustics Study, Report 430A-A, in the 1989 LEO A DALY I CDAI Report . Structural . Mechanical- IN AC, Plumbing and Fire Protection (none existing - will review space for new piping) . Electrical - Service and distribution panels . Site utility services - Obtain design capacities . Signage 3. Photographic record We will provide a record three-ring notebook of 4"x6" photographic prints of key building systems and architectural finishes and detailing information., Essential photographs from this log will be color-copied and included in the Master Plan document. 4. Zoning Search Obtain zoning ordinance classification of property and conduct , search of appropriate zoning ordinance requirements for intended use. 5. Code Official visit We will contact the appropriate local Code Officials to determine requirements for the building, including but not limited to fire protection in terms of water pressure, electrical connection for alanns, and general building code requirements. 6. Assistance in preparing an RFP for Geotechnical survey and report We will help you prepare a Request for Proposal for the Imperial Theatre to contract with a geotechnical firm to conduct a series of borings in the area behind the theatre where expansion of the dressing rooms in being contemplated, and to prepare a report outlinii1g their findings and recommendations. While expansion is this area is very likely to be possible, a geotechnical report will help ascertain any special water table or bad soil issues that could affect the cost. The photographic record and written narratives of the building systems review, with the Code Officials' comments, will be provided as part of the Master Plan document. The geotechnical report will be included if it is completed before the docwnentis published. LEDA DA~ ~.I~QAI ~.,-"#-"""'.."-'.,'" eoncept Development Based on the information gathered in the above-described efforts, we will generate two concept design alternatives for your review, describing the overall work of the Adaptive Renovation. Each concept design will illustrate the following at a concept level, based on our current understanding of your goals: 1. The following will be illustrated at a concept level: . Proposed front-of-house organization including concessions / refreshments space, box office, bathrooms, second floor offices I conference area, and .new elevator; . Proposed roof-deck cafe I break area with access options to neighboring condominium building; . Proposed basement lease space modifications; . Proposed expansion of the building to the rear for dressing I storage I wing space I load-in access; . Proposed re-organization of access road I parking to the rear, and integration with neighbor properties; . Proposed modifications to fly space, stage, pit, rigging, fly floor (location of arbors/weights/tie-downs),curtains, and wing space, including loads analysis; . Proposed modifications to seating including handicap access and access to bathrooms; . Proposed upgrade of production lighting systems, including: New F. O. H. Position Development Distribution Dimmer Update (Additional Rack(s)) New Lighting Console Riser Diagram Electrical and Heat loads . Proposed upgrade of audio systems and connectivity, including: Mixing Processing Source Gear Amplifiers Speakers Production Communication . Proposed structural, mechanical, electrical, plumbing, and tire protection system upgrades; . Proposed new marquis; . Proposed signage concept; . Building improvements, i.e. - other stairs, bathrooms, hallways, closets, storage, mechanical rooms, and support space layout; LED A DALY 2J.. ~_DAI . . ~ . ~.. r!l n ; ~., ~ """~.."....r,..'l'''''''-'' eoncept Development (eontinued) . Proposed interior finish and decorative fixture refurbishing concept; . Proposed general phasing concepts; . Cost estimates for the critical elements of the work (cost estimates for all elements will be provided in the final Master Plan) to assist in choosing a preferred concept. 2. What is meant by "concept level" is that the general organization of spaces is shown, and their relationship to one-another, with square footage areas indicated for general blocks of rooms where appropriate. Color block diagrams are often used to illustrate program areas. Mechanical and technical systems are described in narrative with sketch diagrams to illustrate concepts. Interior finish and decorative :fixture strategies are in narrative form with free-hand sketches to illustrate key spaces and details. The layouts and sketches are kept general at this stage to encourage decision-making based on big-picture thinlcing rather than getting caught up too early in an inappropriate level of detail. 3. The intention of generating two concept design alternatives for your review is that different conceptual strategies have different advantages and disadvantages. We will meet with you for a work- session to present the concepts and discuss them, and to assist you in selecting the concept design alternative that most closely meets your needs. This selection will be the basis for proceeding to the final truister planning development and document. As part of this phase, we will work with you to identify phasing concepts that will help you keep the theatre operational as much as possible during the anticipated construction sequence. We will work with you to identify the elements of the work into logically discrete elements to allow maximum flexibility and funding opportunities. We will also meet with you at the Rylander Theatre to learn from that renovation of a similar theatre design. 1. Concept Development and Selection Deliverables . Two concept design alternatives illustrating the elements listed above; . Each concept design alternative will consist of a plan of each level and at least two building sections (one longitudinal, one cross-section) per above "concept level" description; . Each concept design will include up to two sketches on 11 " x 17" size paper illustrating interior and exterior features {)f the concept; . Each concept design will include a narrative of rigging, lighting, and audio systems that are being proposed; LED A DALY !J- COAl . . ~ . ':;l?ni;:~-I _....:_.....A'.-.............,'... eoncept Development (eontinued) Master Plan l . Each will include a narrative of building systems (structural mechanical, electrical, plumbing, fIre protection, signage) that are being proposed; . Each will include a narrative describing the approach to restoring the interior finishes and decorative fixtures of the building; . Each will include a general cost estimate of key elements of each alternative; . Some of the above narratives, sketches, and designs may be similar between each concept design. 2. Meetings . Work Session with Imperial Theatre to discuss and select a preferred concept; . Meeting notes recording the discussion and preferred selection; . Meeting with Imperial Theatre staff and Lane Greene at the Rylander Theatre. For the Master Plan document, the concept design will be developed beyond the concept stage to outline a preferred scheme. This Master Planning effort is understood as a road map for decision-making, as a cornerstone for funding, and as the basis for determining which elements of the plan to begin construction on at which times. Therefore, it will provide information exceeding that typically found in the architectural Schematic Design phase in terms of the phasing and cost estimating work. In terms of architectural documentation such as drawings and specifications, it will intentionally be somewhat less than a full Schematic Design set of documentation. This is because this tool will have a significant purpose to help you detennine which pieces of the work to take on and in which order, and it would be premature to spend the money to develop all aspects of the work to eqWlllevel of finish at this time. . The various elements of the work will be described in the Master Plan as discrete elements with associated graphic description where appropriate, and with a cost estimate for each. The document will include a proposed solution, based on the selected concept design, for each of the elements described in bullet form at the beginning of the Concept Development section above. It will provide an overall look at how the Imperial Theatre proposes to ful:fill its goals as described in the Project Understanding section described earlier in this proposal. LED A DAlY !J" CDAI , ::-~(:,-i . ..._....^-,-...r_..',. "-., '- , "" '\. ',,- Master Plan (Continued) 1. Master Plan Deliverables . Master Plan document, in 11 "xl?" size, with color copies to represent color-specific information. Fifteen (15) copies are assumed in the reimbursable portion of the fee proposal; . A free-hand illustration of each floor plan and three building sections illustrating the selected concept design will be provided. Throughout the document, each discrete piece of the work will be identified and illustrated with a graphic technique appropriate to it (for example - plan, elevation, or a 3-D sketch view). As part of this scope, essential critical dimensions will be acquired and provided for selected areas to assure that the selected concept is feasible. Note that exhaustive "as-built" measuring of the existing structure and systems is not included in this scope, although it may be provided as an additional service if requested; . As a part of the Master Plan, an estimate of cost will be associated with each discrete element of the project. A spreadsheet summarizing the overall cost will be included. . Up to four rendered sketches ofthe exterior and interior of the building or portions of it will be provided. These will be on 11 "xl?" size paper, as carefully created and composed free-hand sketches, to convey the ''warm'' feel of hand- generated drawings. The Master Plan will include these sketches, which will be an important part of the marketing value of the document. A computer-generated or geometrically calculated perspective rendering may be a useful additional marketing tool and may be provided if requested as an additional service. . The Vision, Mission, and Goals statement will be included. . The survey form responses (anonymously), notes from survey interviews, and the summary of issues will be included in an appendix. . The building systems review, and the photographs of important building system items, will be included as an appendix. . The concept alternatives with the selected alternative called out will be included as an appendix. . Structural load studies will be included as an appendix. . The results of the Zoning Search and Code Official meetings will be included as an appendix. . The Geotechnical report will be included as an appendix if completed. LED A DAlY !J..'. _~DAI . -. ,((IIr.,..,\; ..~....-^..'......,'_'",,, '>, Summary of Meetings in Scope Summary of Oeliverables Included in Scope " 1. Process Management Session 2. Visioning Session 3. User-group interviews -Imperial Theatre 4. User-group interviews - Performance Groups 5. Site visit to review building systems 6. Meeting with Fire Code Official 7. Meeting at the Rylander Theatre 8. Concept Review Work Session 9. Master Plan Presentation 1. Process Management Program: working document retained at the LEO A DALY office; 2. Vision, Goals, and Mission statement: in e;.fi1e format~ to Imperial Theatre for use by same; 3. User-group written survey forms: survey form to Imperial Theatre for distribution to appropriate parties by same; 4. User-group survey and interview summary: copy of collected surveys, notes from interviews, and summary document of key issues, distributed to Imperial Theatre for record; 5. Building systems review: photograph binder kept at LEO A -DALY office; hard-copy 8-1 /2"x 11" narrative of building systems to Imperial Theatre for record and review; 6. Code Official Meeting notes to Imperial Theatre for record; 7. Zoning Search notes to Imperial Theatre for record; 8. Ass.is~?-t:lGe with RFP for Geotechnical Services; 9. Concept Design alternatives: . One set ofplans and sections for each of two concept design alternatives; . One set of two free-hand sketches on 1l"x17" size for each of two concept design alternatives; . One set of narratives for building systems (architectural design exterior and interior, structural, MEP/FP, signage), rigging, lighting, and audio systems, and interior design strategies for each of two concept design alternatives; . One copy of each ofthe above will be left with the theatre for review and record. An additional copy of each will be maintained for record at the LEO A DALY office. 10. Master Plan . Spiral-bound copies of the Master Plan document at 11 "xl?" size, including plans, sections, narratives, graphics, sketches, and record documentation as described above. Fifteen (15) copies are assumed in the reimbursable amount. lED A DALY g l~i!?AI ~".,-'.''''''.'...,''''''~'-. ) (/ Assumptions This scope and associated fee is based on the following asswnptions: 1. Availability of key Imperial Theatre and User-group personnel for reasonable consolidation of meetings and visits. Six site visits are included in this scope, including the trip to the Rylander in Americus, Ga. 2. Completion of the Visioning process in a reasonably clear and timely manner to provide a solid foundation before commencing with the Concept Development and Master Plan phases of the scope of work. This is intended to protect all parties, including the Imperial Theatre staff, from spending unproductive time on the project. Schedule We anticipate a six week schedule to complete the scope of work herein outlined, allowing some time for you to set up initial meetings, sufficient time for surveys to be filled out and returned, and allowing time for the work to be performed by us and reviewed by you. Note that given the large nwnber of stakeholders in the project, it is possible that some more time may elapse before the final approved Master Plan can be completed, depending on the availability of key individuals for meetings and reviews. Fee The Master Planning effort, as described in this scope of work, shall be performed on an hourly basis, with labor costs not to exceed $27,000, with additional reimbursable expenses for prints, copies, reports, overnight deliveries, etc., which we estimate not to exceed $4,000. Additional Services The LEO A DALY / CDAI Design Team would be happy to provide the following, as an additional service. 1. "As-built" measurement and recording of building; 2. Additional records research for original building design docwnentation; 3. Color hard-copies of the Visioning statement (other than in the Master Plan, in which they are included in this scope); 4. Computer-generated or geometrically constructed renderings or models for additional marketing purposes; 5. Additional site or theatre visits; 6. Other services that may be requested that are within the AlE and Theatre Specialty consulting services that we offer. The fees for any additional services shall be determined on a case-by-case basis. LED A DA~ !J,'C.DA I . : 4 (~. n;( ~ i ' -......'._-'.1."..._...... ) '- " \ \\. . . We look forward to your review of this scope / deliverables definition and corresponding fee proposal. We trust that you have found this scope and fee proposal to be clear and to clarify the process of the work. We would be very happy to. modify this proposal if in any way it can more closely suit your needs. We are ready to begin work immediately upon receipt of a signed copy of this proposal. Sincerely, LEO A DALY ~ Keith G. Mawson Managing Principal Accepted by: Signature Name Title The Imperial Theatre Date ,2001 LED A DAlY !j= COAl . '. P;77f'nT.-:-;i ' ..-.....A.,-'.'...._...... '- (,