HomeMy WebLinkAboutGranting of State Funds
Augusta Richmond GA
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Grant No. 98-C-LB360
STATE OF GEORGIA
COUNTY OF DEKALB
STATE OF GEORGIA
DEPARTMENTOFCOM~TYAFFAmS
AGREEMENT FOR GRANTING OF STATE FUNDS
TffiS AGREEMENT entered into this 12th day of June. 1998. by and between the Department
of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and Augusta-
Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the
"Recipient") .
WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and
WHEREAS, mutual cooperation and assistance between the state and its political subdivisions
is beneficial to the administration of programs to assist the citizens of the state; and
WHEREAS, the Department is authorized by the provisions of a.c.G.A. ~50-8-8 to grant and
administer public funds in furtherance of the public purposes specified therein; and
WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the
laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and
expend funds for the purposes set forth herein;
NOW, THEREFORE, in consideration of the mutual covenants and warranties contained herein
and other good and valuable consideration. the receipt and sufficiency of which is hereby
acknowledged. the parties agree and covenant as follows:
1. Scope of Project. The Department shall upon the terms and conditions contained
herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $25.000 to be
used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by
reference and made a part of the Agreement.
2. Accountabilitv.The Recipient agrees to expend said funds solely in conformance with
this Agreement and to account for said funds in accordance with generally accepted accounting
principles. Any funds not expended for the purposes provided herein shall be retumed to the
Department. no later than completior: of the project.
3. Disbursement of Funds. Subject to the availability of funds for such purpose. the
Department shall pay the Recipient in accordance with the following payment schedule:
$18.750
Within ten days of the Department's receipt of the executed
Agreement.
$25.000
Upon receipt by the Department of written certification of project
completion in accordance with this Agreement.
Total Disbursement
$ 6.250
4. Applicable Dates. The effective date of this Agreement is specified on page one.
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Grant No. 98-C-LB360
Page 2 of 4
5. Hold Harmless Obli~ations. The Recipient shall hold the Department. its agents and
employees. harmless from against any and all claims resulting from or arising out of this Agreement.
including but not limited to. damage claims for injury to persons or property. The Recipient has
requested the funds herein and expressly acknowledges that the Department. its agents and
employees. has neither assumed nor undertaken any legal duties to the Recipient or others except to
provide funds as agreed to herein. The Recipient agrees to make no claims or demands against the
Department. its agents or employees. for any damage that may result from or arise out of this
Agreement. even if such claims or demands are made against the Recipient.
6. Conflicts of Interest. The Recipient warrants and represents that all of the officials.
agents and employees of the ReCipient have not violated any applicable federal, state or local conflict of
interest laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. ~45-1O-20
through ~45-10-28 and O.C.G.A. ~36-67A(1) through ~36-67A(4) and that the aforementioned parties
shall continuously comply with the same throughout the term of this Agreement. Additionally. the
Recipient attests that all officials of the Recipient have certified the same.
7. Enforceable' and Lega1lv Binding Act. The Recipient certifies that it is duly organized.
validly existing and in good standing under the laws of the State of Georgia; that it has all the
requisite power and authority to enter into this Agreement and to assume the responsibilities herein
including the expenditure of funds; and that all necessary actions have been and will be taken in
conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable
and legally binding acts of the Recipient.
8. Monitoring and Auditin~. Upon request, the Recipient agrees to provide the
Department with any information. documents and/or photographs the Department deems necessary
to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate
books. records and accounts reflecting its administration of Agreement funds and compliance with all
applicable laws. Such documentation shall be retained for at least three years from the completion of
said project and shall be made available to the Department upon request. The Recipient further agrees
that an accounting of these funds shall be included in the next regularly scheduled audit or financial
statement of the Recipient and any future audits or financial statements until all expenditures of
Agreement funds have been accounted for. The' Recipient acknowledges and agrees that "any
unresolved findings of the Department concerning expenditure of project funds. whether based on an
audit report, financial statement. project completion report or independent investigation o('~ the
Department. shall preclude the Recipient from applying for or receiving any further grants or other
funds from the Department. until such findings are resolved to the satisfaction of the Department.
9. Open Meetinl!s. The Recipient certifies that in approving this Agreement, it has
complied With all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of
Georgia Annotated.
10, No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their
agents or employees shall create any agency relationship. partnership or joint venture. between the
Department and the Recipient. The Department is not an agent or representative of the Recipient and
the Recipient is not an agent or representative of the Department. The Recipient shall be solely
responsible for performing any and all obligations under this Agreement.
11. Termination. The Department may terminate this Agreement. with or ,without cause.
upon five business days written notice to the Recipient. If at the time of termination, any funds under
this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department.
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Grant No. 98-C-LB360
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12. Satisfaction, In the event the Department determines, in its sole discretion, that the
Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to
complete all or a portion of the actions required under the Agreement; (iii) has acted in any way
contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or
local law, ordinance or regulation. the Recipient shall be' required to return to the Department all
funds disbursed under this Agreement. upon request. '
13. Entire Agreement, This Agreement constitutes the entire agreement among and
between the parties. There are no representations. oral or otherwise. other than those expressly set
forth herein. No amendment or modification of this Agreement shall be binding unless both parties
have agreed to said modification in writing. '
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first
written above.
, FOR AUGUSTA-RICHMOND COUNTI
By:
Attest:
Title:
4lnaJ)i tJ1wfJu
Attachments: Exhibit A. "Scope of Services"
FOR THE DEPARTMENT OF COMMUNIlY AFFAIRS
By:
Attest:
Title:
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Grant No. 98-C-LB360
EXHIBIT A
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Page 4, of 4
The Local Assistance Grant shall be used by Augusta-Richmond County for the operation of the
Augusta-Richmond Opportunities Center's after school program.
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STATE OF GEORGIA
RICHMOND COUNTY
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GRANT AGREEMENT
THIS AGREEMENT, made and entered into this
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day of
3"i-L1 i
1998, between AUGUSTA, GEORGIA, a political subdivision of the State of
Georgia, acting by and
Ce~
through the Augusta-Richmond County Commission
"Augusta"); and A-k..]&-t-StA. J(','c..I.uupl-101 1)~'''i!..I'
hereinafter referred to as the "Organization");
hereinafter referred to as
WIT N E SSE T H:
WHEREAS, the Organization has submitted to the Georgia Department
of Community Affairs and to the Couuty a proposal to provide certain services
as set forth in the Application fo~ funding filed with the State which is
incorporated herein by reference; and"" '.
WHEREAS, Augusta deems the services to be provided by the
Organization as essential and necessary for the citizens of Augusta and
acknowledges that the Organization can provide the services in a cost-effective
and efficient manner.
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and
agreement between the parties, it is agreed as follows:
1. Augusta agrees to appropriate "t'o the'" Organiz-ation,' and the'
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Organization 'accepts, the sum of d,-;.J.eoo.el> (the "Funds"), of which
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',shall be paid to Or~anization upon execution of this Agreement
and the balance, if'any, upon the terms set forth in the Grant from the State
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of Georgia.
2. In consideration of such appropriation of the Funds, the
Organization agrees to perform the services set forth in said Application.
3. Organization further agrees to expend the Funds for the said
purposes and to account for such Funds in accordance with generally accepted
accounting principles.
4. The Organization shall hold harmless and indemnify Augusta,
its officers, elected officials, agents, employees, and representatives, from
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and against any and all claims resulting from or arising out of the
appropriation provided according to this Agreement,
including,
without
limitation, damage claims for injury to persons or property.
The Organization
expressly acknowledges that, by appropriating the Funds outlined In this
Agreement, Augusta has not assumed or undertaken any legal duties as to the
Organization or others. ,The Organization agrees to make no claims or demands
against Augusta", its off~cers" elected officials, agents, employees and/or
representatives, for any damages that may result from or arise out of the
appropriation of Funds pursuant to this Agreement, even if such claims or
demands are made against the Organization.
5. Upon request, the Organization agrees to provide Augusta with
any information Augusta deems necessary to fulfill its obligations under the
Grant Agreement with the State of Georgia and f~rther agrees to give Augusta
the right to audit all records related to this Agreement, and the
Organization's performance thereunder.
IN WITNESS WHEREOF, the undersigned have caused these presents to
be executed by their proper officers and hereunto set their hands and affixed
their seals, the day and year first above written.
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l\TTEST:
Title:
Sworn to and subscribed
before me this day of
----r 99
Notary Public
My Commission Expires:
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(706) 821,2334
PAYABLE TO
ALLIED BANK OF GEORGIA
AUGUSTA-RICHMOND COUNTY COMMISSION COUNCIL
ROOM 105 ACCOUNTING DEPARTMENT
530 GREENE STREET
AUGUSTA. GA 30911
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64,263
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CHECK NUMBER
PAY TO THE ORDER OF
AMOUNT
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A-RC Opportunities Center, Inc.
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REMITTANCE ADVICE - DETACH BEFORE DEPOSITING CHECK
V'
)R NAMF A-RC Opportunities Center, Inc.
CHECK #
429
VENDOR NUMBER
BANK CODE
p, 0, # -I lnv, # In\", Dat~ Fund Acct. # Obj, Au,X, # Amount Cr, FlPay
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I 7-1-98 01 3639 00 oooe $25,000.00
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Description
local ssistance grant - -
TOT..\1. ("IIECK
$25,000.00
AUGUSTA,RICHMOND COUNTY COMMISSION COUNCIL
REMllTANCE ADVICE - DETACH BEFORE DEPOSITING CHECK
.VENDOR NAMFA":R!: Opportunities Center, ,Inc. .
~CHECK #
429
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BANK CODE
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p, 0, # Inv, # lnv, Date '" Fund' Acc!. # Obj. Aux, # Amount Cr. FlPay
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7-1-98 01 3.639 00 OOOC $25,000,00
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TOTAL CHECK
$25,000.00
AUGUSTA-RICHMOND COUNTY COMMISSION'COUNCIL