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HomeMy WebLinkAboutGranting of State Funds Augusta Richmond GA DOCUMENT NAME: G-Rt'I ,v'll/\! d 0 -Q c;:; 11'1'" € FuN t>S DOCUMENT TYPE: Al)({..t2:t pi ~~T YEAR: '\ ~ l1 ~ BOX NUMBER: ,tp FILE NUMBER' \ ~q ~ S- NUMllEROFPAGES: Z" ...... ,~ -"~" ',", 1- ,'\'..5 -< I i , Grant No. 98-C-LB360 STATE OF GEORGIA COUNTY OF DEKALB STATE OF GEORGIA DEPARTMENTOFCOM~TYAFFAmS AGREEMENT FOR GRANTING OF STATE FUNDS TffiS AGREEMENT entered into this 12th day of June. 1998. by and between the Department of Community Affairs of the State of Georgia (hereinafter referred to as the "Department") and Augusta- Richmond County. a political subdivision of the State of Georgia (hereinafter referred to as the "Recipient") . WHEREAS, the State of Georgia desires to promote the health and welfare of its citizens; and WHEREAS, mutual cooperation and assistance between the state and its political subdivisions is beneficial to the administration of programs to assist the citizens of the state; and WHEREAS, the Department is authorized by the provisions of a.c.G.A. ~50-8-8 to grant and administer public funds in furtherance of the public purposes specified therein; and WHEREAS, the Recipient warrants that it is a validly existing and in good standing under the laws of the State of Georgia and has all requisite power and authority to enter into this Agreement and expend funds for the purposes set forth herein; NOW, THEREFORE, in consideration of the mutual covenants and warranties contained herein and other good and valuable consideration. the receipt and sufficiency of which is hereby acknowledged. the parties agree and covenant as follows: 1. Scope of Project. The Department shall upon the terms and conditions contained herein grant to Recipient. and the Recipient hereby accepts. an amount not to exceed $25.000 to be used solely for the purposes specified in the attached Exhibit A. which is incorporated herein by reference and made a part of the Agreement. 2. Accountabilitv.The Recipient agrees to expend said funds solely in conformance with this Agreement and to account for said funds in accordance with generally accepted accounting principles. Any funds not expended for the purposes provided herein shall be retumed to the Department. no later than completior: of the project. 3. Disbursement of Funds. Subject to the availability of funds for such purpose. the Department shall pay the Recipient in accordance with the following payment schedule: $18.750 Within ten days of the Department's receipt of the executed Agreement. $25.000 Upon receipt by the Department of written certification of project completion in accordance with this Agreement. Total Disbursement $ 6.250 4. Applicable Dates. The effective date of this Agreement is specified on page one. ,.. .~. ., \"; 1; " .#:,.. Grant No. 98-C-LB360 Page 2 of 4 5. Hold Harmless Obli~ations. The Recipient shall hold the Department. its agents and employees. harmless from against any and all claims resulting from or arising out of this Agreement. including but not limited to. damage claims for injury to persons or property. The Recipient has requested the funds herein and expressly acknowledges that the Department. its agents and employees. has neither assumed nor undertaken any legal duties to the Recipient or others except to provide funds as agreed to herein. The Recipient agrees to make no claims or demands against the Department. its agents or employees. for any damage that may result from or arise out of this Agreement. even if such claims or demands are made against the Recipient. 6. Conflicts of Interest. The Recipient warrants and represents that all of the officials. agents and employees of the ReCipient have not violated any applicable federal, state or local conflict of interest laws. ordinances. rules or regulations. including but not limited to. O.C.G.A. ~45-1O-20 through ~45-10-28 and O.C.G.A. ~36-67A(1) through ~36-67A(4) and that the aforementioned parties shall continuously comply with the same throughout the term of this Agreement. Additionally. the Recipient attests that all officials of the Recipient have certified the same. 7. Enforceable' and Lega1lv Binding Act. The Recipient certifies that it is duly organized. validly existing and in good standing under the laws of the State of Georgia; that it has all the requisite power and authority to enter into this Agreement and to assume the responsibilities herein including the expenditure of funds; and that all necessary actions have been and will be taken in conformance with all applicable laws to make this Agreement and actions hereunder valid. enforceable and legally binding acts of the Recipient. 8. Monitoring and Auditin~. Upon request, the Recipient agrees to provide the Department with any information. documents and/or photographs the Department deems necessary to monitor performance of this Agreement. The Recipient agrees to maintain proper and accurate books. records and accounts reflecting its administration of Agreement funds and compliance with all applicable laws. Such documentation shall be retained for at least three years from the completion of said project and shall be made available to the Department upon request. The Recipient further agrees that an accounting of these funds shall be included in the next regularly scheduled audit or financial statement of the Recipient and any future audits or financial statements until all expenditures of Agreement funds have been accounted for. The' Recipient acknowledges and agrees that "any unresolved findings of the Department concerning expenditure of project funds. whether based on an audit report, financial statement. project completion report or independent investigation o('~ the Department. shall preclude the Recipient from applying for or receiving any further grants or other funds from the Department. until such findings are resolved to the satisfaction of the Department. 9. Open Meetinl!s. The Recipient certifies that in approving this Agreement, it has complied With all the open meeting requirements of Chapter 14 of Title 50 of the Official Code of Georgia Annotated. 10, No Agencv or Partnership. Nothing herein nor any actions of the parties hereto or their agents or employees shall create any agency relationship. partnership or joint venture. between the Department and the Recipient. The Department is not an agent or representative of the Recipient and the Recipient is not an agent or representative of the Department. The Recipient shall be solely responsible for performing any and all obligations under this Agreement. 11. Termination. The Department may terminate this Agreement. with or ,without cause. upon five business days written notice to the Recipient. If at the time of termination, any funds under this Agreement have not been disbursed to Recipient. said funds shall be retained by the Department. ~ ,. ,,'v. . .'. Grant No. 98-C-LB360 "" Page 3 of4 12. Satisfaction, In the event the Department determines, in its sole discretion, that the Recipient: (i) has failed to comply with the terms of this Agreement in a timely manner; (ii) has failed to complete all or a portion of the actions required under the Agreement; (iii) has acted in any way contrary to the purposes for which the grant was awarded; or (iv) has violated any federal. state or local law, ordinance or regulation. the Recipient shall be' required to return to the Department all funds disbursed under this Agreement. upon request. ' 13. Entire Agreement, This Agreement constitutes the entire agreement among and between the parties. There are no representations. oral or otherwise. other than those expressly set forth herein. No amendment or modification of this Agreement shall be binding unless both parties have agreed to said modification in writing. ' IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first written above. , FOR AUGUSTA-RICHMOND COUNTI By: Attest: Title: 4lnaJ)i tJ1wfJu Attachments: Exhibit A. "Scope of Services" FOR THE DEPARTMENT OF COMMUNIlY AFFAIRS By: Attest: Title: y~c.~~ ~ ... .."\r..-:. "" .' .. Grant No. 98-C-LB360 EXHIBIT A "- Page 4, of 4 The Local Assistance Grant shall be used by Augusta-Richmond County for the operation of the Augusta-Richmond Opportunities Center's after school program. '.... .. f ~ -J'\. STATE OF GEORGIA RICHMOND COUNTY '-, .- GRANT AGREEMENT THIS AGREEMENT, made and entered into this I t>+ day of 3"i-L1 i 1998, between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia, acting by and Ce~ through the Augusta-Richmond County Commission "Augusta"); and A-k..]&-t-StA. J(','c..I.uupl-101 1)~'''i!..I' hereinafter referred to as the "Organization"); hereinafter referred to as WIT N E SSE T H: WHEREAS, the Organization has submitted to the Georgia Department of Community Affairs and to the Couuty a proposal to provide certain services as set forth in the Application fo~ funding filed with the State which is incorporated herein by reference; and"" '. WHEREAS, Augusta deems the services to be provided by the Organization as essential and necessary for the citizens of Augusta and acknowledges that the Organization can provide the services in a cost-effective and efficient manner. NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants and agreement between the parties, it is agreed as follows: 1. Augusta agrees to appropriate "t'o the'" Organiz-ation,' and the' . 4- ~ Organization 'accepts, the sum of d,-;.J.eoo.el> (the "Funds"), of which " ',shall be paid to Or~anization upon execution of this Agreement and the balance, if'any, upon the terms set forth in the Grant from the State , , ,. of Georgia. 2. In consideration of such appropriation of the Funds, the Organization agrees to perform the services set forth in said Application. 3. Organization further agrees to expend the Funds for the said purposes and to account for such Funds in accordance with generally accepted accounting principles. 4. The Organization shall hold harmless and indemnify Augusta, its officers, elected officials, agents, employees, and representatives, from 1 , ( and against any and all claims resulting from or arising out of the appropriation provided according to this Agreement, including, without limitation, damage claims for injury to persons or property. The Organization expressly acknowledges that, by appropriating the Funds outlined In this Agreement, Augusta has not assumed or undertaken any legal duties as to the Organization or others. ,The Organization agrees to make no claims or demands against Augusta", its off~cers" elected officials, agents, employees and/or representatives, for any damages that may result from or arise out of the appropriation of Funds pursuant to this Agreement, even if such claims or demands are made against the Organization. 5. Upon request, the Organization agrees to provide Augusta with any information Augusta deems necessary to fulfill its obligations under the Grant Agreement with the State of Georgia and f~rther agrees to give Augusta the right to audit all records related to this Agreement, and the Organization's performance thereunder. IN WITNESS WHEREOF, the undersigned have caused these presents to be executed by their proper officers and hereunto set their hands and affixed their seals, the day and year first above written. -: " l\TTEST: Title: Sworn to and subscribed before me this day of ----r 99 Notary Public My Commission Expires: 2 .- ~~~i~ .~'.... . i ....~ :f-....' (706) 821,2334 PAYABLE TO ALLIED BANK OF GEORGIA AUGUSTA-RICHMOND COUNTY COMMISSION COUNCIL ROOM 105 ACCOUNTING DEPARTMENT 530 GREENE STREET AUGUSTA. GA 30911 N Or, ," , '"' 9 . J ~..} ~ .~ 64,263 6i1 CHECK NUMBER PAY TO THE ORDER OF AMOUNT " ....... A-RC Opportunities Center, Inc. ~i ~/ \ , 1C)\(j~---' ;/1(. V4-d/()LI.~ :I.OOO~ 2g". ':01; ~ ~O 21; j jl:O jOOOO ~~8 jg~II' REMITTANCE ADVICE - DETACH BEFORE DEPOSITING CHECK V' )R NAMF A-RC Opportunities Center, Inc. CHECK # 429 VENDOR NUMBER BANK CODE p, 0, # -I lnv, # In\", Dat~ Fund Acct. # Obj, Au,X, # Amount Cr, FlPay --.- - - I 7-1-98 01 3639 00 oooe $25,000.00 I - - - - I - - I - - I - - I - - I - - - - Description local ssistance grant - - TOT..\1. ("IIECK $25,000.00 AUGUSTA,RICHMOND COUNTY COMMISSION COUNCIL REMllTANCE ADVICE - DETACH BEFORE DEPOSITING CHECK .VENDOR NAMFA":R!: Opportunities Center, ,Inc. . ~CHECK # 429 " . ~ -...:::.., 0.'\ .~? . '.. " .' , VENDOR NUMBER BANK CODE .' ',-'" ~ ,- p, 0, # Inv, # lnv, Date '" Fund' Acc!. # Obj. Aux, # Amount Cr. FlPay . o' - - 7-1-98 01 3.639 00 OOOC $25,000,00 " - -. . , .. .. -. - ,- - ,- -, - " -, - . .. -, - - - -. on .. . ., ,- - Description - .' local ssistanpe ,grant - - TOTAL CHECK $25,000.00 AUGUSTA-RICHMOND COUNTY COMMISSION'COUNCIL