HomeMy WebLinkAboutGIS SERVICES INC
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STATE OF GEORGIA
RICHMOND COUNTY
CONSULT ANT:
PROJECT:
DATE EXCECUTED:
DATE COMPLETED:
MAJOR PROTECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
W.K. Dickson & Co., Inc.
GIS Services
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REVISION DATE: January 2007
STATE OF GEORGIA
RICHMOND COUNTY
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MAJOR PROTECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
This Agreement is made and entered into this ~day of ~.~ D , 2007 by and between
AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called the "CITY"
and W.K. Dickson & Co., Inc. a Corporation authorized to do business in Georgia, hereinafter called
the "CONSULTANT."
WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish
professional services for:
GIS services and to assist Augusta Utilities staff in using their GIS database and improve efficiency
of data gathering.
WHEREAS, the CONSULT ANT has represented to the CITY that it is experienced and qualified to
provide the services contained herein and the CITY has relied upon such representation.
NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between the CITY and the CONSULT ANT that:
GENERAL PROVISIONS
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CONSULTANT has agreed, in this Agreement with CITY to provide professional GIS services for
the Project in accordance with the requirements as outlined in and attached as Attachment A _
Scope of Services and other relevant data defining the Project.
CONSULT ANT COORDINATION
The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility
companies, and other consultants as directed by the CITY. CITY, CONSULTANT and all relevant
parties agree to work together on the basis of trust, good faith and fair dealing, and shall take
actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient
2 OF 26 REVISION DATE: January 2007
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and economical manner. All parties agree to cooperate in a manner consistent with good design
practice and will exercise the degree of skill and diligence normally employed by professional
engineers or consultants practicing under similar conditions. CONSULT ANT will re-perform any
services not meeting this standard without additional compensation.
AMENDMENTS TO AGREEMENT
Every amendment to the Scope of Services shall become and is hereby made a part of this
Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be
valid.
REDUCTION IN REQUIRED SERVICES
If reductions in the required services are ordered by CITY, the credits shall be the amounts for such
services as described in subsequently executed Amendments to this Agreement, and no claim for
damages for anticipated profits shall accrue to the CONSULTANT.
DATE CHANGES
If in this Agreement specific periods of time for rendering services are set forth or specific dates by
which services are to be completed are provided and if such periods of time or dates are changed
through no fault of CONSULTANT, the rates and amounts of compensation provided for herein
shall be subject to equitable adjustment.
AGREEMENT MODIFICATIONS
This Agreement shall not be modified except by a duly executed Amendment hereto in writing
under the hands and seals of both parties hereto.
TIME OF COMPLETION
The time of completion shall be as described in the schedule attached hereto as Attachment D _
Schedule.
This Agreement shall terminate immediately and absolutely at such time as appropriated and
otherwise obligated funds are no longer available to satisfy the obligations of the CONSULTANT
on behalf of the CITY under this Agreement. However, CONSULT ANT will be compensated for all
work prior to termination of contract even if the CITY has obligated the funds to other projects.
PROJECT PROGRESS
CONSULT ANTIS services and compensation under this Agreement have been agreed to in
anticipation of the orderly and continuous progress of the Project through completion.
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REVISION DATE: January 2007
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LITIGATION
Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support,
prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of
the CITY except in consideration of compensation. All such services required or requested of
CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be
reimbursed as additional services.
BINDINGS
It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their
successors, executors, administrators and assigns to the other party to this Agreement and to its or
their successors, executors and assigns in respect to all covenants of this Agreement. Except as
above, neither CITY nor the CONSULT ANT shall assign, sublet or transfer its or their interest in
this Agreement without prior written consent of the other party hereto.
EXTENT OF THE AGREEMENT
This Agreement represents the entire agreement between CITY and CONSULTANT and
supersedes all prior negotiations, representations and agreements, either written or oral.
DEFINITIONS
Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall
have the following meanings:
Agreement Execution - means the date on which CONSULT ANT executes and enters into an
Agreement with CITY to perform the Work.
Agreement Price - means the total monies, adjusted in accordance with a,ny provision herein,
payable to the CONSULTANT under this Agreement.
CITY -means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia.
CONSULTANT - means the party or parties contracting directly with the CITY to perform Work
pursuant to this Agreement.
Contract - means the Agreement Documents specifically identified and incorporated herein by
reference.
Contract Time - means the period of time stated in this Agreement for the completion of the Work.
Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity
having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to
provide a part of the Work called for by this Agreement.
Supplemental Agreement - means a written order to CONSULTANT signed by CITY and accepted
by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the
Agreement Price or the Contract Time, issued after execution of this Agreement.
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Task Order - means a written order specifying a Scope of Services, time of completion and
compensation limit for services being provided by CONSULTANT. Task Orders shall be
incorporated by reference as part of the Supplemental Conditions of this Agreement.
Work - means any and all obligations, duties and responsibilities, including furnishing equipment,
engineering, design, workmanship, labor and any other services or things necessary to the
successful completion of the Project, assigned t9 or undertaken by CONSULT ANT under this
Agreement.
CONTRACT DOCUMENTS
List of Documents
The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements,
including Task Orders shall constitute the Agreement Documents (the" Agreement").
Conflict and Precedence
The Agreement Documents are complementary, and what is called for by one is as binding as if
called for by all. In the event there are any conflicting provisions or requirements in the component
parts of this Agreement, the several Agreement Documents shall take precedence in the following
order:
1. Agreement - Including Attachments
2. General Conditions
3. Supplemental Conditions - Including Task Orders
GENERAL CONDITIONS
1. COMMENCEMENT OF WORK
The performance of services as defined in the Prime Agreement between CONSULT ANT and the
CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt
by the CONSULTANT of a written Notice To Proceed. The effective date of services shall be
defined in the Notice To Proceed.
2. PROFESSIONAL STANDARDS
The standard of care for all services performed or furnished by CONSULTANT under this
Agreement will be the level of care and that is ordinarily used by members of CONSULTANT'S
profession practicing under similar conditions.
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3. CHANGES AND EXTRA WORK
The CIT\ may, at any time, request changes in the work to be performed hereunder. All such
changes, including any increase or decrease in the amount of the CONSULTANT's compensation,
which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be
incorporated in written Supplemental Agreements to the Agreement.
Changes that involve an increase in the compensation shall be considered major, and require the
approval of the CITY.
4. PERSONNEL
The CONSULT ANT represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this Agreement; none of whom shall be employees of, or have any
contractual relationship with, the CITY. All of the services required hereunder will be performed
by the CONSULTANT under its supervision, and all personnel engaged in the work shall be
qualified and shall be authorized or permitted under law to perform such services.
All key professional personnel, including subcontractors, engaged in performing services for the
CONSULTANT under this agreement are indicated in a personnel listing attached hereto as
Attachment C - Listing of Key Personnel and incorporate herein by reference. No changes or
substitution shall be permitted in the CONSULTANT's Key Personnel without the prior written
approval of the CITY or his designee.
The CONSULT ANT shall employ only persons duly registered in the appropriate category in
responsible charge of supervision and design of the work. The CONSULTANT shall endorse all
reports, contract plans, and survey data. Such endorsements shall be made by a person duly
registered in the appropriate category by the Georgia State Board of Registration for Professional
Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for
the work prescribed by this Agreement.
5. ACCURACY OF WORK
The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct
errors and omissions in its plans and specifications without additional compensation. The
CONSULTANT shall give immediate attention to these changes so there will be a minimum of
delay to others.
Acceptance of the work by the CITY will not relieve the CONSULT ANT of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
6. CONFIDENTIALITY
The CONSULTANT agrees that its conclusions and any reports are for the confidential use and
information of the CITY and that it will not disclose its conclusions in whole or in part to any
persons whatsoever, other than to submit its written documentation to the CITY, and will only
discuss the same with it or its authorized representatives. Upon completion of this Agreement
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REVISION DATE: January 2007
term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT
pursuant thereto shall become the property of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this Agreement shall not be presented publicly or
published without prior approval in writing of the CITY.
It is further agreed that if any information concerning the PROJECT, should be released by the
CONSULT ANT without prior approval from the CITY, the release of same shall constitute grounds
for termination of this Agreement without indemnity to the CONSULTANT, but should any such
information be released by the CITY or by the CONSULTANT with such prior approval, the same
shall be regarded as public information and no longer subject to the restrictions of this Agreement.
7. OPEN RECORDS
CONSULTANT acknowledge that all records relating to this Agreement and the services to be
provided under the contract may be a public record subject to Georgia's Open Records Act
(O.c.G.A. 950-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request
and making all records, not exempt, available for inspection and copying as provided by law.
8. JURISDICTION
The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT
with regard to its interpretation and performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between CITY and CONSULTANT arising out of
or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. The CONSULTANT, by executing this Agreement, specifically
consents to jurisdiction and venue in Richmond County and waives any right to contest the
jurisdiction and venue in the Superior Court of Richmond County, Georgia.
9. TERMINATION OF AGREEMENT FOR CAUSE
If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants,
agreements or stipulations of this Agreement, CONSULT ANT will be given the opportunity to
commence correction of obligation within 5 days of written notice and diligently complete the
correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed,
or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause
for termination. The CITY shall thereupon have the right to terminate this Agreement by giving
written notice to the CONSULTANT of such termination, and specifying the effective date thereof,
at least five (5) days before the effective date of such termination. In such event, all finished or
unfinished documents, maps, data, studies, work papers and reports prepared by the
CONSULTANT under this Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory
work completed on such documents, as mutually agreed by the CITY and CONSULTA:-.JT.
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REVISION DATE: January 2007
10. TERMINATION FOR CONVENIENCE OF THE CITY
The CITY may terminate this contract in part or in whole upon written notice to the
CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract
up to the time of termination.
11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND
CONSULTANTS
CONSULTANT shall thoroughly research all digital water and sewer data available from the CITY.
The CITY will be responsible for providing the CONSULT ANT with all shapefiles, geodatabases,
GPS collected features and custom scripts as well as any additional data sources that contain
information on water and sewer utilities as well as road centerline, cadastral or other planimetric
data as necessary for the completion of the project.
If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT
shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed
committee(s), and carefully fit its own work to such additional work as may be directed by the
CITY. The CONSULTANT shall not commit or permit any act which will interfere with the
performance of work by any other CONSULTANT or by CITY employees.
12. COVENANT AGAINST CONTINGENT FEES
The CONSULTANT warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by CONSULTANT for the purpose of securing business
and that the CONSULTANT has not received any non-CITY fee related to this Agreement without
the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have
the right to annul this Agreement without liability or at its discretion to deduct from the Agreement
Price of consideration the full amount of such commission, percentage, brokerage or contingent fee.
13. RESPONSIBILITY FOR CLAIMS AND LIABILITY
The CONSULTANT shall be responsible for any and all damages to properties or persons caused
by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents
and employees from all suits, claims, actions or damages of any nature whatsoever to the extent
found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent
performance or non-performance of work under this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance coverage.
14. INSURANCE
The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in
force and effect an insurance policy(s) that will ensure and indemnify both the CITY, and Program
Manager against liability or financial loss resulting from injuries occurring to persons or property
or occurring as a result of any negligent error, act, or omission of the CONSULTANT in
performance of the work during the term of this Agreement.
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The CONSULTANT shall provide, at all times that this agreement is ill effect, Workerls
Compensation insurance in accordance with the laws of the State of Georgia.
The CONSULT ANT shall provide, at all times that this Agreement is in effect, Insurance with limits
of not less than:
A. Workmen's Compensation Insurance - in accordance with the laws of the State of Georgia.
B. Public Liability Insurance - in an amount of not less that One Million ($1,000,000) Dollars for
injuries, including those resulting in death to anyone person, and in an amount of not less than
One Million ($1,000,000) Dollars on account of anyone occurrence.
C. Property Damage Insurance - in an amount of not less than One Million ($1,000,000) Dollars
from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000)
Dollars.
D. Valuable Papers Insurance - in an amount sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance - in an amount of not less than One Million ($1,000,000) Dollars
or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000.
CITY will be named as an additional insured with respect to CONSULTANT's liabilities hereunder
in insurance coverage's identified in items (b) and (c).
The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be
noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the
CITY as co-insured, except for worker's compensation and professional liability policies, and a copy
of such policy or a certificate of insurance shall be filed with the Director at the time of the
execution of this Agreement.
15. PROHIBITED INTERESTS
15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall
acquire no interest, direct or indirect, that would conflict in any manner or degree with the
performance of its services hereunder. The CONSULTANT further agrees that, in the
performance of the Agreement, no person having such interest shall be employed.
15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the
proceeds thereof.
15.3 Employment of CITY's Personnel: The CONSULTANT shall not employ any person or
persons in the employ of the CITY for any work required by the terms of the Agreement,
without the written permission of the CITY except as may otherwise be provided for herein.
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16. SUBCONTRACTING
The CONSULTANT shall not subcontract any part of the work covered by this Agreement or
permit subcontracted work to be further subcontracted without the CITY's prior written approval
of the subcontractor
All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set
forth in this Agreement.
17. ASSIGNABILITY
The CONSULTANT shall not assign or transfer whether by an assignment or novation, any of its
rights, obligations, benefits, liabilities or other interest under this Agreement without the written
consent of the CITY.
18. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the
CONSULT ANT will not discriminate against any employee or applicant for employment because
of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or
advertisements for employees placed by qualified applicants, receive consideration for employment
without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the
foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so
that such provision will be binding upon each subcontractor, provided that the foregoing provision
shall not apply to contracts or subcontracts for standard commercial supplies of raw materials.
19. DRUG FREE WORKPLACE
CONSULTANT shall be responsible for insuring that its employees shall not be involved in any
manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a
controlled substance in the workplace. For purposes of the policy, "workplace" is defined as CITY
owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may
result in discipline and/ or immediate discharge.
CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal
drug statute conviction for workplace violation.
CONSULTANT may require drug or alcohol testing of employees when contractually or legally
obligated, or when good business practices would dictate.
20. ANTI-KICKBACK CLAUSE
Salaries of architects, drafters, engineer's, and technicians performing work under this Agreement
shall be paid unconditionally and not less often than once a month without deduction or rebate on
any account except only such payroll deductions as are mandatory by law. The CONSULTANT
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REVISION DATE: January 2007
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hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate
provisions in all subcontracts covering work under this Agreement.
21. AUDITS AND INSPECTORS
At any time during normal business hours and as often as the CITY may deem necessary, the
CONSULT ANT shall make available to the CITY and/ or audit representatives of the CITY for
examination all of its records with respect to all matters covered by this Agreement. It shall also
permit the CITY and/ or representatives of the audit, examine and make copies, excerpts or
transcripts from such records of personnel, conditions of employment and other data relating to all
matters covered by this Agreement.
The CONSULT ANT shall maintain all books, documents, papers, accounting records and other
evidence pertaining to costs incurred on the Project and used in support of its proposal and shall
make such material available at all reasonable times during the period of the Agreement, and for
three years from the date of final payment under the Agreement, for inspection by the CITY or any
reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The
CONSULT ANT agrees that the provisions of this Article shall be included in any Agreements it
may make with any subcontractor, assignee, or transferee.
22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE
All documents and materials prepared as an instrument of service pursuant to this Agreement are
the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials
prepared under this Agreement without according credit of authorship. The CITY shall hold
harmless the CONSULTANT against all claims arising out of such use of documents and materials
without the CONSULTANT's knowledge and written consent.
23. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the CITY, either
before, during, or after the execution of this Agreement, shall affect or modify any of the terms or
obligations herein contained, nor shall such verbal agreement or conversation entitle the
CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All
changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above.
24. INDEPENDENT CONTRACTOR
The CONSULT ANT shall perform the services under this Agreement as an independent contractor
and nothing contained herein shall be construed to be inconsistent with this relationship or status.
Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or
any of its agents or employees to be the agent, employee, or representative of the CITY.
25. NOTICES
All notices shall be in writing and delivered in person or transmitted by certified mail, postage
prepaid. Notices shall be addressed as follows:
110F26
REVISION DATE: January 2007
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CITY:
ADMINISTRATOR
AUGUSTA, GEORGIA
530 Greene Street
Augusta, GA 30901
CONSULT ANT:
W.K. Dickson & Co., Inc.
1450 Greene Street
Suite 225
Augusta, GA 30901
Copy to:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
Wes Byne
360 Bay Street
Suite 180
Augusta, GA 30901
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REVISION DATE: January 2007
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IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
CITY:
CONSULTANT:
AUGUST A, GEORGIA (CITY)
gKc1#-C):-
~ PRINTED NAME: J)f!l :P >. Cc:xl~"; t4~11610.
W.K. DICKSON & Co., Inc. (CONSULTANT)
BY~~~
PRINTED NAME: jJll..t..IAIV\ ~. u.!...IG,,,,,.,..eft
.
AS ITS: MAYOR
.,
AS ITS: ,/Ice ~~IDerJ-r
ATTEST:
9~ L- 1LId.yV
PRINTED NAME: J ~)..$'~IJj, L. Ii /41 .cJ /"
AS ITS: /J"~J' e/'~ #1<'i~7.v-./
~::'.
DA TE{~,: .
:;!:"".-..",
DATE:
~. J~ Zc:>o7
Copy To:
DIRECTOR
AUGUST A UTILITIES DEPARTMENT
360 Bay Street
Augusta, GA 30901
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REVISION DATE: January 2007
CONSULTANT'S RESPONSIBILITIES
CONSULTANT , in order to determine the requirements of the Project, shall review the
information in Attachment A - Scope of Services. CONSULT ANT shall review its understanding
of the Project requirements with the CITY and shall advise CITY of additional data or services
which are not a part of CONSULTANT's services, if any, necessary for design to begin.
PROTECT UNDERSTANDING
Upon request from the CONSULTANT, CITY may provide all criteria and full information as to
CITY's and CONSULT ANT'S requirements for this part of the project, including design objectives
and constraints, space, capacity and performance requirements, flexibility and expendability, and
any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports,
surveys, and other materials that may be relied upon in performing CONSULT ANTIS services.
REVIEW OF WORK
Authorized representatives of the CITY may at all reasonable times review and inspect the project
activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY
in association with this Agreement shall be subject to review.
The CITY may at any time request progress reports, prints or copies of any work performed
under this Agreement. Refusal by the CONSULTANT to submit progress reports and/or plans
shall be cause to withhold payment to the CONSULT ANT until the CONSULT ANT complies
with the CITY's request in the regard.
The CITY's review recommendations shall be incorporated into the plans by the CONSULTANT.
CONSULTANT'S INSURANCE
CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as
specified in General Condition 14 - Insurance.
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CITY'S RESPONSIBILITES
CITY-FURNISHED DATA
CITY will provide to CONSULTANT all data in CITY's possession relating to CONSULT ANT's
services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness,
and completeness of the information provided by CITY.
RIGHT TO ENTER
The CONSULTANT will notify all property owners or occupants of the intent to enter properties
for the purpose of accomplishing work in accordance with the practices of the CITY. The
CONSULTANT shall discuss with and receive approval from the CITY prior to sending notices of
intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the
necessary documents identifying the CONSULT ANT as being in the employ CITY for the
purpose described in the Agreement.
ADVERTISEMENTS, PERMITS, AND ACCESS
Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and
land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT
construction.
TIMELY REVIEW
CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and
render in writing decisions required by CITY in a timely manner.
PROMPT NOTICE
CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes
aware of any development that affects the scope or timing of CONSULTANT's Services, or of any
defect in the work of CONSULT ANT or construction contractors.
CITY'S INSURANCE
CITY will maintain property insurance on all pre-existing physical facilities associated in any way
with the PROJECT.
LITIGATION ASSISTANCE
The Scope of Services does not include costs of CONSULTANT for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for
suits or claims between the parties to this AGREEMENT, will be reimbursed as additional
services.
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ATTACHMENT A - SCOPE OF SERVICES
PROJECT DESCRIPTION:
Augusta Utilities has indicated during multiple project planning meetings a desire to migrate the
current utilities GIS data into a geodatabase format that will allow for the utilization of current
editing, analysis and integration functionality available in the ESRI geodatabase architecture. As
part of this migration, it will be necessary to design geodatabases for both water and sewer
utilities as well as convert existing shapefile data into the newly built geodatabases.
Once data is converted to the geodatabase, the project will develop a data maintenance workflow
for editing data in the field. Finally the project will involve the custom development of tools and
procedures for specific tasks as identified by Augusta Utilities as part of an on-call services
agreement.
DESIGN OBJECTIVES:
The scope of GIS services and compensation for services included in this proposal are:
Phase 1: Project Coordination and Data Model Development
The project will begin with the project initialization meeting and data model workshop. The
primary objective of this meeting will be to develop data models for both water and sewer
utilities that are customized to Augusta Utilities current standards for attributes and unique
identifiers as well as integration requirements for work order management software and other
utility management tools. Using input from the data model workshop, CONSULTANT will then
prepare a Microsoft Visio document illustrating each utility data model to be delivered to
Augusta Utilities. These data models will serve as a reference document throughout the project
for both Augusta Utilities and CONSULTANT to ensure proper understanding of attributes and
relationships among the databases. Water and Sewer data models will be delivered to Augusta
Utilities in hardcopy format as well as Adobe PDF for ease of use and reprinting.
Additional objectives of the project initialization meeting will be for Augusta Utilities to provide
CONSULTANT with any updates to datasets as well as to establish lines of communication for
the project. CONSULTANT understands that proper communication is critical to project success.
The Augusta Office of CONSULTANT will be the primary contact for this project. Being located
close to Augusta Utilities and connected to all other CONSULT ANT offices via a high-speed
network will allow quick transfer of data and project materials. Routine project update meetings
will also be scheduled with Augusta Utilities to maintain communication on the project and to
provide an opportunity for resolution of questions as they arise.
It is anticipated that a total of six (6) onsite will be necessary throughout the course of the project.
These site visits will take place during each phase of the project and will be scheduled during a
convenient time for both Augusta Utilities and W.K. Dickson & Co., Inc.
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Phase 2: Geodatabase Conversion
Following the acceptance by Augusta Utilities of the data models developed during the data
model workshop, creation of the geodatabases and migration of data into each geodatabase will
begin. Currently sewer data is being maintained in ESRI shapefiles. This data will be migrated to
the geodatabase to create a seamless data set. Water data is already in a geodatabase format,
however that geodatabase has not been designed to take advantage of subtypes and domain
values or the geometric network. These changes to the water geodatabase will be necessary to
take full advantage of the geodatabase's functionality and to provide the necessary capability that
Augusta Utilities desires from each data set.
Geodatabases will be developed to take advantage of subtypes with domains established for
common values. This will simplify the use of coded values and "pull down" style menus in both
the field and office data management tasks. Each geodatabase will also be designed with a
geometric network. The geometric network is a weighted relationship between feature classes
within the dataset that establishes connectivity. While features participating in a geometric
network cannot be edited unless the user is operating an ArcEditor license of ArcGIS, it is
possible to remove the geometric network in versions of the original geodatabase that would be
eligible for editing in the field with the ArcView level of licensing. This will allow Augusta
Utilities to take advantage of the functionality of the geometric network for data management
without being required to provide an ArcEditor license for each data editor in the field.
Relationship classes in the geodatabase will also be utilized to establish relationships between
objects. The use of composite relationship classes will enable rules to be established for the data
that determine the effects creating, editing or deleting features will have on other objects.
Following completion of the geodatabases, all existing data will be loaded into the corresponding
geodatabase for future use. Following review of both water and sewer data sets from Augusta
Utilities, it is understood that the total counts for features in each utility are as follows:
Sewer
Manholes
Miles of Main
1,038
41.85
Water
Valves
Hydrants
Elevated Tanks
Junctions
Reducers
Miles of Main
11,729
4,870
27
8,872
284
972.14
Deliverables to Augusta Utilities following the geodatabase conversion phase will be a
geodatabase for water, and similarly a geodatabase for sewer. Each geodatabase will be built in
accordance with the data model developed with input from Augusta Utilities staff during the
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REVISION DATE: January 2007
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data model workshop. Each geodatabase will utilize subtypes and domain values where
necessary, and a geometric network will be established between features requiring connectivity in
the GIS. Relationships between features identified during the data model workshop will also be
created as relationship classes in the geodatabase. The geodatabases will be populated with water
and sewer inventory data provided to CONSULTANT by Augusta Utilities.
Phase 3: Geodatabase Maintenance Workflow Development
Once the geodatabases are developed, it will be necessary to establish the workflows for both
office and field maintenance of the data. CONSULTANT understands that the long term goals of
Augusta Utilities is to provide a field editing solution for both water and sewer data sets as well
as to integrate the current work order management software with the GIS data for access to work
order and GIS data from the field. We also understand that Augusta Utilities has invested
significant resources in the acquisition of Trimble Geo XT handheld GPS data collectors running
ArcPad software. While the Geo XT unit does not possess the internal memory or processor
capabilities to take large datasets into the field, they are still a very effective data collection tool
for utility inventories. What we are proposing is an approach that will utilize the Geo XT units for
data collection and maintenance and is also easily transferable to field tablet or notebook
computers at any point at which Augusta Utilities desires to begin deploying these devices. Using
existing functionality in the ArcPad check-in and check-out toolsets it will be possible for features
from the geodatabase to be checked out to the Geo XT running ArcPad software. These checkouts
can be taken into the field for additional data collection or for editing of previously inventoried
data. Position updates for features such as manholes, valves or hydrants as well as attribute edits
will be possible with the development of custom forms for ArcPad. CONSULTANT will develop
ArcPad forms for both water and sewer feature collection based on attributes and domain values
established from the geodatabases. Additional attributes will be added to allow the symbolization
of feature edits such as features that are moved, deleted or have attribute edits by users in the
office. Using the ArcPad data check -in tools in ArcGIS, it will then be possible to check the data
collected and edited in the field using ArcPad back into the geodatabase for final editing and
acceptance.
CONSULT ANT will work with Augusta Utilities water and sewer data to develop an efficient
workflow for checking data out to ArcPad as well as editing data in the office. This workflow will
be compiled in a Project Workflow Reference document that will outline the specific steps to
accomplish each data maintenance task.
Deliverables to Augusta Utilities following the tasks of Phase 3 will be the completed ArcPad
application forms to be operated on the Geo XT units for water and sewer data collection and
editing. The Project Workflow Reference document will serve as a reference manual for the data
maintenance workflow for the new geodatabases. Additionally on-site training in the use of
ArcGIS editing tools and ArcPad check-in and check-out procedures will be provided to train
Augusta Utilities staff on the workflow for utilizing the geodatabase with ArcGIS software.
CONSULTANT will also train Augusta Utilities in utilizing existing ArcGIS functionality to
accomplish the following specific tasks identified during project planning meetings.
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· Transferring attributes from one feature to a newly located feature
· Use of relationship classes for altering related featureclasses such as gravity mains
associated with manholes.
· Use of geometric network weighting to assign snapping rules for edited features
Phase 4: Custom Tool Development and Field Deployment
Augusta Utilities has highlighted multiple tools that are desired for development to automate the
data import / export and data maintenance processes. Some of these tools have been addressed
through software upgrades to ArcGIS software and the development of the geodatabase.
Additionally, new scripts are being continuously developed and distributed via the ESRI Arc
Scripts portal. CONSULT ANT'S staff of custom programmers remains eager to develop tools that
meet the needs of Augusta Utilities, however given the enhancements to the ESRI software and
Arc Scripts already developed and freely available CONSULTANT proposes an alternate
approach to custom tool development. CONSULTANT proposes an On-Call services billing
portion of the contract be established with a not to exceed budget figure. Under this portion of the
contract, CONSULTANT will work with Augusta Utilities to identify scripts and tools needed to
enhance the data management processes. Furthermore, CONSULTANT will seek to identify
readily available scripts or software enhancements that address the issues identified. In the event
no solution is currently available, Augusta Utilities may engage the programming staff of
CONSULTANT at any point for the custom development of tools or applications, or for the
adaptation of existing tools to meet specific needs. Upon request by Augusta Utilities for custom
programming by CONSULT ANT staff, a set scope and deliverables along with fee will be agreed
upon prior to commencement of work.
CONSULTANT is proposing this approach to afford Augusta Utilities the efficiency of industry
developed and freely available tools while also offering a mechanism through which any
programming needs can be met. CONSULT ANT believes that enhancements to ArcGIS software
as well as the conversion of utility data to the fully utilized geodatabase will address many of the
issues highlighted by Augusta Utilities during the project planning meetings.
As previously mentioned, the goal of Augusta Utilities is to develop a complete field data editing
procedure through which work order management data and GIS data can be integrated and
distributed to field crews. By migrating data into the geodatabase it will be possible to either
manage checkouts of the geodatabase to ArcPad, or take the geodatabase into the field for direct
editing. To maximize this capability, field devices will be necessary that offer more memory and
processor capability than the current Geo XT handheld GPS units have. For fully capable field
editing of geodatabases, CONSULT ANT utilizes tablet PCs and ruggedized laptop computers.
With storage capacity for large datasets such as cadastral data and aerial photography, combined
with the ability to collect GPS data directly in the geodatabase using the GPS Analyst extension
for ArcGIS, these units give field operators all of the power and capability of an office-based GIS
workstation, at their fingertips in the field. Augusta Utilities has indicated that providing the fully
functional capabilities of field editing is first a priority for the water utility. To address this need,
CONSULTANT is proposing to advise Augusta Utilities in the purchase of ruggedized laptop or
tablet PC running ArcGIS desktop with Arc View Licensing for a pilot deployment. In addition
the GPS Analyst extension for ArcGIS will enable the collection of GPS data directly in the
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REVISION DATE: January 2007
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geodatabase eliminating the need to convert data from shapefiles into the geodatabase and
allowing full" in-the-field" capability from the geodatabase. GPS Analyst also enhances the ability
to navigate to selected features in the field which becomes a useful tool for utility crews deployed
for system maintenance. Collection of GPS data using the Toughbook or tablet PC can also be
integrated with the use of any GPS receiver. For example the Trimble Pathfinder XC receiver
which is a low cost CompactFlash card-based GPS receiver that works in the CompactFlash card
slot of any field computer delivers an all in one solution.
CONSULTANT proposes to work with Augusta Utilities in preparing specifications of necessary
hardware and software for these field data computers. CONSULTANT is not a reseller of
hardware or software. CONSULTANT will provide services for recommending hardware and
software as well as configuring and training Augusta Utilities staff in the workflow and usage of
the equipment under terms and conditions of the not to exceed portion of this proposal.
Phase 5: Training
CONSULTANT will provide two days of onsite training as requested. A minimum of one day of
training is suggested following completion of the tasks for Phase 3. Additionally one day of
training for field personnel prior to launch of the completed workflow and data maintenance
protocol will be provided. Additional training may be requested at any time by Augusta Utilities
and can be provided under the not to exceed portion of this proposal.
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REVISION DATE: January 2007
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ATTACHMENT B - COMPENSATION
The CITY shall compensate the CONSULTANT for services, which have been authorized by the
CITY under the terms of this Agreement.
The CONSULT ANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY
and accompanied by all support documentation requested by the CITY, for payment for the
services, which were completed during the billing period. The CITY shall review for approval
said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not
properly supported, or if the costs requested or a part thereof, as determined solely by the CITY,
are unreasonably in excess of the actual phase of completion of each phase. The CITY shall pay
each such invoice or portion thereof as approved, provided that the approval or payment of any
such invoice shall not considered to be evidence of performance by the CONSULTANT to the
point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by
such invoice. The CITY shall pay any undisputed items contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems, which have been encountered, which may inhibit
execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and
an itemized description of the percentage of total work completed for each phase during the
billing period.
When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task
Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard
billing rates shown in Attachment B to the Contract of those principals and employees engaged
directly on the work.
Compensation for services conducted during Phase 1, 2, 3 and 5 shall be invoiced on a lump sum
basis as identified below. Phase 4 shall be invoiced on an hourly basis using the attached rate
schedule.
Phase 1: Project Coordination and Data Model Development
Project Initialization meeting / Data model workshop
Data model development
Project coordination
$4,644.00
Phase 2: Geodatabase Conversion
Geodatabase development
Conversion of existing water and sewer data to geodatabase
$9,382.00
Phase 3: Geodatabase Maintenance Workflow Development
ArcPad application development
Project Workflow Reference manual
$7,772.00
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REVISION DATE: January 2007
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Phase 4: Custom Tool Development and Field Deployment
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Phase 5: Training :
Two days of onsite training foroAugusta Utilities Staff
$50,000.00*
$1,854.00
Total Project Cost I $73,652.00*
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*On-call Services in the not to exceed amount of $50,000.00 without prior approval by the CITY.
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All invoices submitted by the CONSULTANT shall be detailed to reflect incurred expenses, labor
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hours and costs by authorized Task.
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Overtime may be performed at the discretion of the CONSULTANT, but the premium time
portion of the overtime will not be billed to the CITY unless the CONSULT ANT has requested
acceleration of the scheduled work in writing.
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REVISION DATE: January 2007
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LABOR
Principal
Project Manager
Senior GIS Analyst
GIS Analyst
GIS Technician I
Administrative Assistant
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EXPENSES
Mileage
Telephone, Postage I
Travel (Meals/Lodging)
Subconsu1tants
W.K. DICKSON & CO., INC.
2007 RATE SCHEDULE
$180.00/hr.
$13S.00/hr.
$ 1 1 5.00/ h r.
$ 9S.00/hr.
$ 7S.00/hr.
$ SO.OO/hr.
I RS Rate
(currently $0.445/mile)
Cost
Cost
Cost + 10%
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REVISION DATE: January 2007
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ATTACHMENT C - LISTING OF KEY PERSONNEL
CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel
below, including a de~ignated Program Manager will not change or be reassigned without the
written approval of the CITY. Those personnel committed for this work are as follows:
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Trey Wingate, PE I
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Joe Holley, PE, PLS I
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Michael Cameron I
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Tony Mason I
Justin Greco I
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Bennett Hawley
Jeff Reynolds
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REVISION DATE: January 2007
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ATTACHMENT ID - SCHEDULE FOR PERFORMANCE
The CONSULT ANT will commence work on or as soon as practicable after the date of execution
of this Contract and receipt of written Notice to Proceed. All work as set forth in Phases 1, 2 and 3
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shall be completed within 120 calendar days, assuming: (i) the timely submission of all required
data and the schedulmg of all meetings and reviews by the CITY; (ii) no other impacts or delays
caused by third partie~; or (iii) other delays beyond CONSULTANT'S control.
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Tasks set forth under Phase 4 shall be completed on an on-call basis and shall be complete on or
before December 31, 2007. Should the CONSULTANT'S services extend past the completion date
above, at no fault of [the CONSULTANT, the CONSULTANT'S compensation including rate
schedules shall be adjusted accordingly in an amount mutually acceptable to the parties.
The following project ~chedule is provided:
Task
Completion Date
Phase 1, Data Model Development
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Phase 2, Geodatabase Q:onversion
Phase 3, Goodatabase lintenanee Workflow Development
March 16, 2007
May 1, 2007
June 15, 2007
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Phase 4, Custom Tool Development and Field Deployment
Open end, rate schedule will
be revised on January 1, 2008
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REVISION DATE: January 2007
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ADDITIONAL SERVICES:
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· CONSULTANT will provide Web Ex training sessions for Augusta Utilities staff at the
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rate of $95/ hour plus the Web Ex connection fee which is $.33 / minute / user.
· Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
· Other not described above, as approved by the CITY.
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NOTE:
It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It
is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a
manner which promotes their bwn financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a
client. It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of their
professional duties.
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REVISION DATE: January 2007