HomeMy WebLinkAboutGeorgia Golf Hall Of Fame
Augusta Richmond GA
DOCUMENT NAME: 1:\eo'\S\Cl bO\.Q \-\0.\\ ci ~Qme
DOCUMENT TYPE: CXj'eemeD\-
YEAR: Q\
BOX NUMBER: 0-\
FILE NUMBER: \~l\\G.
NUMBER OF PAGES: \0;>
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STATE OF GEORGIA
RICHMOND COUNTY
AGREEMENT
THIS AGREEMENT made and entered this ~ day of October ,
1997, between Augusta, Georgia, acting by and through the Augusta-
Richmond County Commission, a political subdivision of the State of
Georgia (hereinafter referred to as County), and Georgia Golf Hall
of Fame, an agency of the State of Georgia (hereinafter referred to
as the "Organization");
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WIT N E SSE T H:
WHEREAS, a Special County 1% Sales and Use Tax was
approved by the quallfied voters of Richmond County in a referendum
held on September 19, 1995, effective January 1, 1996; and
WHEREAS, the Board of Commissioners of Richmond County
approved a Resolution providing that the proceeds of the tax would
be used to include, inter alia, "capital outlay projects consisting
of recreational, cultural, and historical facilities"; and
WHEREAS, prior to consolidation, Richmond County, Georgia
and the City Council of Augusta, entered into a "Special County
Sales and Use Tax Agreement" dated August 15, 1995, which
identified certain historical and cultural improvements to be
funded by said Tax; and
WHEREAS, the Augusta-Richmond County Commission desires
to contract with the above named Organization to aid in financing
the construction of the capital outlay project identified herein as
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the Georgia Golf Hall of Fame Project (hereinafter referred to as
II proj ect II), which was a part of the Capital Improvement Plan
approved by the Board of Commissioners of Richmond County and/or
the historical and cultural improvements referenced in the above
described IISpecial County Sales and Use Tax Agreementll;
NOW, THEREFORE, for and in consideration of the mutual
covenants and agreement between the parties, it is agreed as
follows:
1. The County agrees to appropriate the following sums
to the Organization for the purpose of constructing the Project,
to-wit:
$500,000.00 for the remainder of calendar year 1997;
$3,151,712.74 for the calendar year 1998;
$ -0- for the calendar year 1999; and
$ -0- for the calendar year 2000,
2. The Organization agrees to use such funds as may be
paid to it pursuant to this Agreement solely and exclusively for
the construction of the above described Project, which Project,
including the Project Budget, is more specifically described on
Exhibit A attached hereto and incorporated herein.
3. The Organization represents that the estimated
maximum cost of the Project as set forth in IIExhibit All is accurate
. in the best judgment of the Organization. The Organization shall
not use any portion of distributions received from the County for
any expense other than for capital costs associated with
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construction of the Project. No costs of the Organization shall be
charged against these funds. The Organization shall keep any funds
received from the Count~ in a separate account and fund from other
funds of the Organization and shall not comingle the County
distributions with other funds of the Organization prior to their
expenditure. The Organization shall maintain a record of each and
every expense, in accord with the generally accepted accounting
principles, for which the proceeds of the Tax are used. The
Organization shall submit to the County monthly accounting for all
funds received from the County, the amounts expended from such
funds on the Project during the term of this agreement, including
any amount expended on such Project in the then current year, and
the estimated percentage of completion of said Project.
4. The County, including any auditors employed by
Richmond County, shall have the right to verify and test the
expenditures of the Organization, made with funds received from the
County, for the Project sufficient to determine that the monies are
being spent for the Project, and in accordance with Georgia law
regarding expenditures of Special Purpose Local Option Sales Tax
monies. Official representatives of the County may, at reasonable
times and upon reasonable notice to the Organization, inspect the
official records of the Organization relating to this Project. The
County shall also have the right to inspect the Project at any
reasonable time during the term of this agreement for any purpose
related to the performance of any contract awarded, or to be bid
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upon, or to be awarded, by the Organization for this Project.
5.
The
County's
financial
obligation
to
the
Organization or to fund the construction of said Project shall not
exceed the amount set forth in this Agreement.
6. Each of the parties hereto represents to the other
that it will comply with all the requirements of the laws of the
State of Georgia, the provisions of this Agreement, and will take
such other actions as may be necessary to insure that the validity
of the collection and expenditure of the Special County 1% Sales
Use Tax shall be maintained throughout the period of this Agreement
and the period that the tax is to be imposed.
7. The Organization shall comply with the purchasing
policies of Augusta-Richmond County regarding advertising for bids,
securing bid, payment, and performance bonds, and contracting.
Payments to the contractor employed by the Organization shall be
made directly by the County, after having received certification
from the Organization and approval of the pay request up to the
maximum amount funded to the Organization by the County.
If the
total project cost exceeds the amount funded by the County the
Organization shall provide proof of other funding sources. All
other payments to the Organization shall be made only upon
presentation of verified invoices.
8.
The Organization will maintain the
following
insurance during the performance of the Contract:
A. Comprehensive General Liability Insurance in force
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at all times, including Products/Completed Operations, and
Automobile Liability Insurance in the combined single limits of
$1,000,000. The coverage is intended to apply as primary and is
not affected by any insurance which the certificate holder may
carry in its own name. The Organization shall maintain Worker's
Compensation and Employer's Liability Insurance for the benefit of
its workers. The above requirements shall also extend to the
Organization's contractors and sub-contractors engaged in the
Project.
B. Prior to the commencement of work, the Organization
will provide the Augusta-Richmond County Commission with a
certificate of insurance evidencing the above coverage and as well
as showing the Augusta-Richmond County Commission as "additional
insured" .
9. All contracts between the Organization and the
contractor to construct the proj ect shall be submitted to the
County.
10. This Agreement and Addendum constitute the entire
agreement between the parties as to the matters described herein
and may not be amended except by an instrument in writing signed by
the duly authorized officers of each of the parties hereto. Any
unresolved breach of contract with respect to any of the terms or
wi th respect to the use of funds shall terminate the County's
obligation under this Agreement; shall terminate the County's
obligation for the payment of any future funds; and shall entitle
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the Parties to all remedies provided by law.
IN WITNESS WHEREOF, the County and Organization have
caused these presents to be executed by their respective duly
authorized officials, the day and year first above written.
filii dICIltllnl I"reved as
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ORGANIZATION:
GE~A GO~L OF ,FAME
By:lJ1d ~
As its -SECaET~y
ATTEST:
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ADDENDUM
1. County acknowledges that Organization is a political subdivision of the
State of Georgia, and that in case of any conflict between this Agreement and
policies, procedures, or law of the State of Georgia, the policies, procedures and
law of the State of Georgia shall prevail.
2. Paragraphs 7 and 8 of the Agreement are hereby deleted as the State of
Georgia already imposes similar requirements upon the Organization.
3. The Project is currently being overseen by a Project Director, hired
specifically to manage the development process. The Project Director's duties are
further detailed on the attached Position Description. In addition, it is anticipated
that at such time as construction begins on the main building, the organization
will hire a Construction Superintendent to assist the Project Director. All cost
such as payrolL benefits, furniture, equipment, tools, etc. essential to allow these
two positions to fulfill their duties are considered Project Coordination costs and
included within the attached Project Budget under the category "Support". County
hereby acknowledges that such costs are "capital costs associated with
construction of the Project" as required under Paragraph 3 of the Agreement.
4. The total commitment of $6,000,000.00 by the County has been drawn
upon to date both under the contract with the Architectural firm, and directly by
the organization, in the cumulative amounts of$I,529,248.56 and $819,038.70
respectively. County hereby acknowledges the acceptability of all prior draws.
Future draws against the remaining $3,651,712.74 ofthecommitme!1t shall be
subject to this Agreement.
5. Organization intends to request withdrawals of the remaining commitment
primarily for land related costs, Architect fees, Exhibit Designer fees, Project
Coordination expenses, and the main building construction contract. However,
Organization and County acknowledge that funds may be requested and drawn for
other anticipated expenditures within the Project Budget as necessary.
6. This Agreement shall extend until the finaldollar of the full $6,000,000.00
commitment has been disbursed by County to Organization, at which time this
Agreement shall automatically terminate.
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The Project
The Georgia Golf Hall of Fame (GGHF) is currently assembling land and
preparing designs for a home for the GGHF, which will also be a major tourist
attraction for Augusta-Richmond County. The Project is a planned development,
costing $30,000,000.00 plus, located upon approximately 17 acres along the
Savannah River in downtown Augusta. As currently envisioned, the development .
will include a main building of approximately 55,000 square feet, an eight acre
garden, and a pedestrian plaza around which future expansion can take place. A
preliminary site plan is attached. The main building will house the administrative
offices for the GGHF,.the Hall of Fame Rotunda honoring the inductees into the
GGHF, the Exhibit Hall, a theater, and a gift shop.
Status
As of October 7, 1997, all but .16 acre of the original targeted land assemblage
have been acquired by the State of Georgia for use by the GGHF. Most of the
previously existing buildings have now been demolished, with two remaining
parcels still occupied under agreements with their previous owners. The Easter
Seals building should be demolished in the near future as the occupants expect to
be totally relocated during October. The remaining building will be kept intact for
a while and utilized as a ~taging area. At the most recent meeting of the GGHF
. Board of Directors, they approved an overall change to the "Village Concept"
which is the layout shown on the attached site plan. The designs for the main
building and gardens are currently being updated to reflect this change, and are
near completion. It is anticipated that construction could be started in early 1998.
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GEORGIA GOLF HALL OF FAME
PROJECT BUDGET
Land Costs
Infrastructure
General Site Improvements
Main Building
Other Structures
Exhibit Gardens
Exhibits
Bronze Sculptures
Support
Film
Miscellaneous
Contingency
Sub-Total
Future Options
Putting Green
Simulator Ride
Additional Films
Conservatory
Miscellaneous
Sub-Total
GRAND TOTAL
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Plus Non-Cash Donations
Callaway Supplied EquipNideo
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ADJUSTED GRAND TOTAL
TOTAL COST
5.188,675
2,303,000
895,645
8,159,000
550,000
2.875,000
3,81 6,000
2,120,917
2,405,234
1,200,000
160,000
150.000
29,823,471
500,000
1,000,000
900,000
500,000
300,000
3,200,000
33,023,471
1,000,000
34,023,471
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NOTES
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Board of Directors
Sam Nicholson, Chairman
Andy Bargeron
William E. Blair
James Blanchard
David Boyd
Lee Roquemore Burron
John Cay, HI
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Wendell Couch
Mark Darnell
A. W. Jones, III
James W. Key
3r~,m B. Persons
John D. Reynolds, Ill, M.D.
Hamilton Stockron, Jr.
Ted Sprague, Executive Direcmr
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POSITION DESCRIPTION
TITLE:
CLASSIFICATION:
RESPONSffiLE TO:
Project Director
Exempt
Executive Director and Executive Board
FUNCTION:
To accomplish the coordination and management of all activities
related to the physical development of a golf & garden attraction
for the Georgia Golf Hall of Fame. Position will include but not be
limited to, coordination with necessary state and local
governments/agencies, utilities, architects, contractors, landscape
designers, etc, The GGHF Administrator will provide the
administrative needs of the Project Coordinator.
DUTIES & RESPONSIBILITIES:
It Solic:ite bids for, and monitor construction of all facilities
* Coordinate all State of Georgia project requirements
(ie: bid notifications" permits, method of payment, etc.)
* Coordinate all AugustalRichmond County project requirements
(ie: bid notifications, permits. method of payment, etc.)
* Monitor and manage city, state and private funding
Develop operating budget & Coordinate or perform project accounting
. (ie: cash flow, credits, debits, charges to appropriate chart of accounts, etc.)
* Negotiate & establish utility costs and requirements with power companies
* Coordinate private sector sponsors project requirements
(ie: statues, plaques, sponsor recognition, etc.)
* Act as liaison between GGHF, AlE & Garden Designer. Implement design
changes as reasonable and necessary to effect cost savings and/or improve
. operating characteristics.
* Act as liaison'between GGHF and city/county requirements. Duties to include
awareness ofRiverwalk extension, traffic light installation, resolving any
parking issu'es (individual cars and motorcoaches) and erecting appropriate
directional signage to attraction
One Tenth Srreer . Suire 745 . Augllsra, Georgia 30901 · (706) 724-4443 · Fax (706) 724.4428
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PAGE 2 - POSITION DESCRIPTION - PROJECT DIRECTOR
* Determine the most reasonable method to operate food servcie. If needed,
conduct competitive search for, negotiate for, cind obtain, subject to Board
approval, contract with a restaurant operator
* Determine the most reasonable method to operate the gift shop. If needed,
conduct competitive search for, negotiate for, and obtain., subject to Board
approval, contract with a gift shop operator
* Esta.blish ticket price(s)
* Pun:hase project furnishings, building & operating supplies & equipment.
* Gain rights to golfers and celebrities
* Initiate action to locate,. solicit and secure artifacts
* Esta.blish operating hours :
* Chair Selection Committee for Personnel Hiring
(Permanent Full-Time General :NIanager, Administrative Staff, Theme
Personnel, Museum Docents)
* Purchase project insurance policies. Purchase security system.
* Participate in all Project Review Sessions acting as Owners Representative.
* Represent the GGHF Board
* Other duties as assigned