HomeMy WebLinkAboutFUTURE STARS PHOTOGRAPHY
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PHOTOGRAPHY SERVICES AGREEMENT
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This agreement is made and entered into this 5T1i- day of MAY'
by and between ----.Eyj-ure. S-t-ar~ P'rd1-<e\aph~
Augusta Recreation & Parks Department.
,2009
and the
The Augusta Recreation & Parks Department has'identified a need to contract the
Photography Services at organized events to an outside vendor at the following locations;
Fleming Athletic Complex, Eisenhower Park, May Park, and Diamond Lakes Regional Park to
include the Youth Athletic Complex and the Adult Athletic Complex. Other locations may be
added as authorized by the Augusta Recreation & Parks Department.
The contract will be entered into for a period of two (2) years with an option for one (1)
additional year. The contract will be in effect from April1S\ 2009 until March 31st, 2011.
The agreeing party has acknowledged and understands the following conditions of the
Photography Services Agreement.
PRODUCTS
All items for resale are the respdnsibility of the vendor. The Augusta Recreation & Parks
Department assumes no liability associated with the sale of photography products produced.
After the initial product list has been established, any changes in product or pricing must
be submitted to the Augusta Recreation & Parks Department for approval.
EMPLOYEES
The Augusta Recreation & Parks Department requires that all photography services
employees be professional, polite, courteous, and dressed appropriately at all times.
The Augusta Recreation & Parks Department requires a minimum of two (2) employees
at each location at all times.
REQUIREMENTS
The following services are required to be delivered by the photography services provider:
· All photography products offered to consumers must be produced in color.
· Photographer must provide order forms to the recreation department for
distribution to participants for each sport in advance of each scheduled picture day.
· Photographer must provide one (1) photo plaque (8/1x 8/1 plaque with 5/1x 7" photo)
for each sponsored team. The name plate must include the Augusta Recreation &
Parks Department, the sponsor name, and the current year. Sponsor plaques must
be delivered to the recreation department for distribution.
· Photographer must provide a team photo certificate of appreciation for each head
coach participating in the youth athletic programs. Team Picture Certificates must
be delivered to recreation department for distribution.
· All photographs must be paid for by the buyer on the scheduled picture day.
Purchased photographs must be individually packaged and delivered to the buyer no
later than fourteen (14) days after schedule picture day. Photographer must submit
price of packages offered to participants and must include sales tax and cost of
mailing if applicable.
· Photographer must handle all customer service and complaint issues and schedule
any retakes in a timely manner if product is substandard.
· Photographer must provide sufficient personnel at each picture day location to
handle questions, payments, and photography services.
· Photographer must have Business License, State of Georgia Sales Tax Number, and
Federal Tax Number.
LEASE PAYMENTS
The contracted photographer will be responsible for a fee total of Two-Thousand, Five
Hundred Dollars ($2,500) each year of the Photography Services Agreement. All fees are to be
made payable to the Augusta Recreation & Parks Department. The first payment of One-
Thousand, Two-Hundred and Fifty Dollars ($1,250) will be due within thirty (30) days of the
acceptance date of the contract. The remaining amount of One-Thousand, Two-Hundred and
Fifty Dollars ($1,250) will be due prior to September 1st of the contract year.
LEASE TERMS
The term of the agreement for photography services will be entered into for a period of
two (2) years with an option for one (1) additional year. The final decision determining the
continuation or cancellation shall be that of the Director of the Recreation & Parks Department
based upon evaluation of the photography services provided.
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EVALUATION
The Augusta Recreation & Parks Department will conduct evaluations at the mid-point
of each season and at the conclusion of each season. Either party reserves the right to
terminate the contract if needed with a minimum of a sixty (60) day notice.
POINT OF CONTACT
Chris Scheuer, Athletic Manager
Augusta Recreation & Parks Dept.
(706) 796-5025/ (706) 564-7123
Bobby Martin, Athletic Supervisor
Augusta Recreation & Parks Dept.
(706) 796-5025
Paula Daigle, Owner
Future Stars Photography
(404) 788-9799/ (404) 949-9030
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Office Of The Administrator
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Frederick L Russell, Administrator
Room 801 - Municipal Building
530 Greene Street - AUGUSTA, GA. 30901
(706) 821-2400 - FAX (706) 821-2819
www.augustaga.gov
TamekaAUen, 1nterim Deputy Administrator
Robert Leverett, Interim Deputy Administrator
May 5, 2009
Mr. Tom Beck
Recreation & Parks Director
2027 Lumpkin Road
Augusta, GA 30906
Dear Tom:
The Augusta-Richmond County Commission, at their regular meeting held on Tuesday, May 5, 2009, took
action on the following items.
s.
Approved a lease of city property to Georgia Department of Natural Resources associated with the Go
Fish Georgia Tournament Boat Ramp grant and project. (Approved by Public Services Committee April 29,
2009)
GY
Approved to award RFQ bid item # 09-086A, Photography Services, to Future Stars Photography.
(Approved by Public Services Committee April 29, 2009)
If you have any questions, please contact me.
cc: Ms. Donna Williams
Ms. Geri Sams
05-05-09: #5, #6