HomeMy WebLinkAboutFrazier Associates
Augusta Richmond GA
DOCUMENT NAME: ('(Ql:-\c:,'( Ass~~
DOCUMENT TYPE: ~\~
YEAR: C1l9-
BOX NUMBER: Od
FILE NUMBER: \ c9~ ~ <t;'
NUMBER OF PAGES: \0
STATE OF GEORGIA
RICHMOND COUNTY
AGREEMENT
This agreement is hereby established jointly between the Augusta-Richmond County
Commission (hereinafter: AUGUSTA-RICHMOND COUNTY), whose address is 530 Greene
Street, Augusta, Georgia 30911, and Frazier Associates (hereinafter: CONTRACTOR), whose
address is 213 North Augusta Street, Staunton Virginia 24401.
WITNESSETH
WHEREAS, AUGUSTA-RICHMOND COUNTY has duly applied for and been
awarded a matching Federal grant to complete the Bethlehem District Design Guidelines, and;
WHEREAS, AUGUSTA-RICHMOND COUNTY is able to contract with an
organization or individual capable of providing services to complete the Bethlehem District
Design Guidelines, and;
WHEREAS, CONTRACTOR is able and willing to perform the professional services
more particularly described herein.
NOW THEREFORE, in consideration of the following mutual promises, covenants, and
conditions, AUGUSTA-RICHMOND COUNTY and CONTRACTOR agree as follows:
A. OBLIGATIONS OF CONTRACTOR
1. CONTRACTOR shall perform the work and services as herein provided, and as more
fully described in Exhibit "A", Proposed Work Plan", which is attached hereto and
incorporated by reference. The Proposed Work Plan is taken from the proposal submitted
by the CONTRACTOR and dated September 5, 1996.
2. It is agreed that neither the CONTRACTOR nor anyone acting for the CONTRACTOR
shall at any time impose any obligation, debt or burden of any kind or nature in the name
of or charged to Augusta-Richmond County or any department or division thereof.
3. It is agreed that for the purpose of this agreement CONTRACTOR shall be deemed to be
an independent contractor and shall be responsible for the payment of all employees'
salaries, and for all other expenses incurred in connection with the performance of the
duties and responsibilities established hereunder, except as otherwise provided.
4. CONTRACTOR covenants that CONTRACTOR presently has no interest and shall not
acquire any interest, direct or indirect, which would conflict in any manner or degree with
the performance required under this agreement. CONTRACTOR further covenants that in
the performance of this agreement, no person having any such interest shall be employed
or contracted with.
B. OBLIGATIONS OF AUGUSTA-RICHMOND COUNTY
1. AUGUSTA-RICHMOND COUNTY shall pay CONTRACTOR a fee of fifteen thousand
dollars ($15,000). Payment shall be made by AUGUSTA-RICHMOND COUNTY on a
monthly basis upon submission by the CONTRACTOR of original invoices and approval
of the invoices by the Historic Preservation Division (HPD) of the Georgia Department of
Natural Resources. Invoices by the CONTRACTOR shall include a progress report
showing percent of work complete and shall include copies of completed work where
applicable. Payment requests shall not exceed the percentage of work complete. The
amount of the final payment shall be held by AUGUSTA-RICHMOND COUNTY until
the project is completed satisfactorily, including final approval from HPD.
2. AUGUSTA-RICHMOND COUNTY, Historic Augusta, Inc., and the Augusta-Richmond
County Planning Commission will also furnish, without charge to the CONTRACTOR,
information and support services as outlined in the Proposed Work Plan (See Exhibit A).
C. MUTUAL AGREEMENTS
1. The term of this AGREEMENT is from the day and year below written through May 31,
1997 unless terminated earlier pursuant to the provisions of paragraph C.2.
2. This AGREEMENT may be terminated by either party by written notice of such intent
submitted thirty (30) days in advance. In the event of termination by either party,
CONTRACTOR agrees to cease all work, to turn aver to AUGUSTA-RICHMOND
COUNTY all materials acquired for this contract work, and to submit to
AUGUST A-RICHMOND COUNTY an invoice for work performed prior to termination.
3. This AGREEMENT is subject to all applicable regulations, laws, policies, guidelines and
requirements of the Historic Preservation Fund Grant program, including OMB A-102,
FMC 74-4 and 74-8, National Register Programs Manual and any special conditions or
regulations relating to the application, acceptance and use of federal funds for a federally
assisted project. All work shall meet the Secretary of the Interior's Standards for
Archaeology and Historic Preservation.
4. No part of the funds provided under the terms of the AGREEMENT shall be used
directly or indirectly to pay for any personal service, advertisement, telegram, telephone,
letter, printed or written matter, or other device, intended or designed to influence in any
manner a member of Congress, to favor or oppose, by vote or otherwise, any legislation
or appropriation by Congress, whether before or after the introduction of any bill or
resolution proposing such legislation or appropriation.
5. All data assembled and documents prepared to carry out Exhibit A or as provided by
AUGUST A-RICHMOND COUNTY shall become the property of the Georgia
Department of Natural Resources. All publications, reproductions, and copyright
privileges shall be the property of the Georgia Department of Natural Resources.
6. Any publications, announcements, news releases, exhibits or presentation related to the
project shall acknowledge federal assistance substantially as follows: "This publication
has been financed in part with federal funds from the National Park Service, US
Department of the Interior, through the Historic Preservation Division of the Georgia
Department of Natural Resources. However, the contents and opinions do not necessarily
reflect the views or policies of the Department of the Interior, nor does the mention of
trade names, commercial products, or consultants constitute endorsement or
recommendation by these agencies. this program received Federal financial assistance for
identification and protection of historic properties. Under Title VI of the Civil Rights Act
of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act
of 1975, as amended, the US Department of the Interior prohibits discrimination on the
basis of race, color, national origin, age, gender, or disability in its federally-assisted
programs. If you believe you have been discriminated against in any program, activity, or
facility as described above, or if you desire further information, please write to: Office of
Equal Opportunity, National Park Service, PO Box 37127, Washington, DC
20013-7127."
7. This AGREEMENT is at all time subject to applicable State and Federal laws, standards,
rules and regulations now existing or which may be hereafter enacted or adopted.
8. This AGREEMENT and all rights, privileges and responsibilities shall be interpreted and
construed according to the laws of the State of Georgia.
9. Claims, disputes or other matters in question between the parties to this agreement arising
out of or relating to this agreement or breach thereof shall be subject to and decided in the
Superior Court of Richmond County.
10. The failure of AUGUST A-RICHMOND COUNTY at any time to require performance
by the CONTRACTOR of any provision hereof, shall in no way affect the right of
AUGUSTA-RICHMOND COUNTY thereafter to enforce that same provision or any part
of the contract, nor shall the failure of AUGUSTA-RICHMOND COUNTY to enforce
any breach of any provision hereof be taken or held to be a waiver of such provision, or
as a waiver, modification or cancellation of the contract itself.
11. This agreement represents the sole and complete understanding of the terms of this
agreement between the parties hereto and may be amended, changed or modified only by
a written document signed by the parties hereto.
12. Failure by the CONTRACTOR to satisfactorily complete work by the deadlines as
described in the Proposed Work Plan (Exhibit A) will result in a daily penalty of $1 00 per
day until the project is completed satisfactorily and approved by HPD.
13. This agreement is executed in two counterparts, each of which is deemed an original of
equal dignity with the other and which is deemed one and the same instrument as the
other.
IN WITNESS WHEREO~~ have signed, sealed, and delivered these
presents this~ day of , 1996.
AUGUSTA-RICHMOND COUNTY, GEORGIA
g~~ J IJ;U"f'J
Wltn s
@
/12-JfC~ tJ >?)9?~
Witness "
Notary Public, Columbi9 County, Georgia
My Comrr.i!!s!on Expi~0S JunG 21, 1898
B~/):~
erkofC cd
FRAZIER ASSOCIATES
~n~ R ~u~
1 SS
itA f
T::X-h j bit .
PROPOSED WORK PLAN
TASK I: BACKGROUND REVIEW
A. Meet with the Augusta-Richmond County Planning Commission staff, the
Augusta Historic Commission members and the staff of Historic Augusta Inc.
as appropriate to discuss work pla~ induding role of Historic Augusta and
Augusta-Richmond County Planning Commission staff in field survey work
to identify building character elements of study area and the participation of
Advisory Committee in development of the guidelines. (First Visit)
B*. Gather and review all pertinent planning studies and maps induding
comprehensive plan, zoning ordinance, existing historic district regulations,
existing design guidelines, public improvement plans, appropriate maps,
previous research, etc. (our office currently has most of this information)
C.*Gather and review historical information about the study area to include:
existing surveys, written histories, historical photograph collections,
historical brochures, pamphlets, maps, and National Register nominations as
needed.
D. Conduct detailed tour of study area to become familiar with area and to
complete necessary photography.
E. Present work plan ,and schedule to Advisory Committee for their review and
comment. Take tour of district with committee to identify cz:itical issues to be
addressed in guidelines manual. (First Visit)
TASK II: DESIGN GUIDELINES ANALYSIS
A. *Create a base map of historic district identifying contributing and
noncontributing buildings.
B. Develop a list of physical characteristics of buildings to analyze in the study
area. This list could include building materials; height; setback; spacing;
massing; orientation; roof forms and pitches; roof materials; architectural
style; window and door types, patterns, and proportions; porches and
projections; architectural ornamentation; colors; textures; landscaping;
outbuildings; fences and walls; walkways; and signs, etc. (First Visit)
Note: Our office has extensive experience in analyzing district character
through individual building element surveys and has created special forms to
FRAZIER ASSOCIATES
:8
record this information more efficiently than using maps. We would
provide such a form to be used by local surveyors for this project.
C. Develop list of potential rehabilitation problems to include building
condition, level of alterations, and typical rehabilitation issues such as
installation of non-historic materials, loss of architectural details,
inappropriate remodelings, etc. (First Visit)
D. *Tour study area and note building character information and building
rehabilitation problems as needed. Also note information on distinctive
institutional buildings such as schools, churches, etc.
E. Review records as appropriate of past decisions of the historic preservation
commission to dete:cmi:..ie significant local is~ues and types of problems
incurred. (First Visit) .
F. Review requirements of various zoning categories within the study area and
the positive or negative impact they have on the preservation of the existing
buildings and overall character of the area. (First Visit)
G.*Meet with Public Works Department staff to discuss streetscape/public
improvements selection procedures and standards within the study area for
elements such as light fixtures, street furniture, paving surfaces, street trees,
etc.
H.*Compile the above information on maps and in written form of guidelines
analysis of study area. Present to Advisory Committee (Second Visit)
TASK III: DEVELOP DESIGN GUIDELINES
A.*Create Illustrated ~tudy Area Design Guidelines to include:
1. Introduction and general historic: overview
2. General architectural/physical description of historic district with sub-
areas and specific examples of existing architectural styles with graphics.
3. New construction guidelines and guidelines for additions with
illustrations; focus on infill residential construction.
4. Rehabilitation guidelines with photographs and sketches for existing
buildings that will be based on an elaboration of the Secretary of Interior's
Standards for Rehabilitation Projects
5. Guidelines for facades, signs and awnings in commercial areas as required;
FRAZIER ASSOCIATES
9
6. Guidelines for private site improvements with emphasis .landscaping and
parking lot/vacant lot screening;
7. Guidelines for public improvements, as needed including streetlights,
curbing, paving, sidewalks, any other street furniture, landscaping, etc.
TASK IV: SUBMIT DESIGN GUIDELINES DRAFT
A.* Submit the draft guidelines to Advisory Committee, Historic Augusta staff and
Augusta-Richmond County Planning Commission staff for review and
comment.
B. Site visit to meet with above groups to discuss draft guidelines and receive
suggestions and comments. (Third Visit)
TASK V: SUBMIT FINAL GUIDELINES MANUAL
A. Revise final draft of guidelines as needed
B. Submit a final guidelines with all maps, photographs, graphics and instructions
for printer.
.'
C. Provide guidance on securing low cost printing options of using a newspaper
company to print larger quantities of manual on 8 and 1/2" x 11" "insert" format
with paper stock of higher quality than newsprint.
*INDICA TES STAFF ASSISTANCE FROM HISTORIC AUGUSTA, INC: AND
AUGUSTA-RICHMOND COUNTY PLANNING COMMISSION ON TASK
STAFFING PLAN
William Frazier, AICP who meets the 36 CFR 61 qualifications of the U. S.
Department of the Interior, will be principal-in-charge of this project and will assist
in reviewing and editing all sections of the guidelines. He also will make any public
presentations and participate in all Advisory Committee meetings during the
project.
Sara Hollberg, AICP will' prepare the guidelines information and create the format
for layout of the publication using the desktop editing software of the computer.
Carter Green, AlA will design and oversee the production of any CAD graphics for
this project.
FRAZIER ASSOCIATES
10
Sharon Carr will create graphics on the CAD system.
Frazier Associates uses Apple Macintosh Power PC computers, Apple scanners, laser
printers, ink jet plotters, Graphisoft's Archicad, Photoshop, Aldus Pagemaker
desktop publishing software and Microsoft Word word processing software on
which this publication will be produced.
PROPOSED SCHEDULE: 1996
TASKS December January February March April May
I. Background -
Review
II. Guidelines .'-:-
Anal ysis
III. Produce
Draft
Guidelines
IV. Review .'
Draft
Guidelines
V. Produce Final
Guidelines
PROPOSED FEES
Frazier Associates will complete the Bethlehem Design Guidelines Manual for
Augusta-Richmond County, Georgia as outlined in this proposal for a lump sum fee
of $15,000 including expenses. Fees and expenses will be billed monthly. This
proposal is binding for sixty (60) days from September 6, 1996.
TASK Principal Proi. Manager CAD Drafter
TASK I: BACKGROUND REVIEW
A. Review work plan with client 3
B*. Gather & review all studies 4
C.*Gather & review all historic info 1 2
D. Conduct detailed tour & do photography 4
E. Meet with Advisory Committee & tour 4
PROJECT MANAGEMENT 4
SUBTOTAL HOURS 16* 6*
HOURLY RATE 90 60 45
STAFF COSTS 1440 360
TOTAL COSTS FOR PHASE 1800
FRAZIER ASSOCIATES
11
TASK II: DESIGN GUIDELINES ANALYSIS
A.*Create base map " 1 2 4
B.*Develop bldg characteristics list/form 2 4
C. Develop rehab problem list. 4
D. *Tour study area to note bldg character 4
E. Review HPC past decisions 2
F. Review zoning categories & and their impact 4
G.*Meet with Public Works on standards 1
H. *Compile info & present to committee 8 8 4
PROJECT MANAGEMENT 4 8 2
SUBTOTAL HOURS 30* 22* 6*
HOURLY RATE 90 60 45
STAFF COSTS -2700 1320 270
TOTAL COSTS FOR PHASE 4290
TASK III: DEVELOP DESIGN GUIDELINES
A. Create draft guidelines w / graphics 10 40 40
PROJECT MANAGEMENT 4 8 2
SUBTOTAL HOURS 14* 48* 42*
HOURLY RATE 90 60 45
STAFF COSTS 1260 2880 1890
TOTAL COSTS FOR PHASE 6030
TASK IV: SUBMIT DRAFT GUIDEUNES
A. Submit draft guidelines w / graphics -I 1
B. Site visit to discuss draft 8
PROJECT MANAGEMENT
SUBTOTAL HOURS 9* *
HOURLY RATE 90 60
STAFF COSTS 810 60
TOTAL COSTS FOR PHASE 870
TASK V: SUBMIT FINAL GUIDELINES
A. Revise draft guidelines as needed 2 8 4
B. Submit final guidelines 1 1
C. Provide printing guidance 1
PROJECT MANAGEMENT 2
SUBTOTAL HOURS 6* 9* 4*
HOURLY -RATE 90 60 45
STAFF COSTS 540 540 180
TOTAL COSTS FOR PHASE 1260
TASK I: BACKGROUND REVIEW
TASK II: DESIGN GUIDELINES ANALYSIS
TASK ill: DEVELOP DESIGN GUIDELINES
TASK IV: SUBMIT D~ GUIDELINES
TASK V: SUBMIT FINAL GUIDELINES
Subtotal costs
Estimated expenses
TOTAL ESTIMATED BUDGET
1800
4290
6030
870
1260
14,250
750
$15,000
FRAZIER ASSOCIATES
12