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HomeMy WebLinkAboutFood and Beverage Concessions to Outside Vendor Augusta Richmond GA DOCUMENT NAME: ~ 0 I) p..J\) ~eo V e:ot.P>S G Co NeE >~ /O,.JS, +0 6",'S (D6 V ~(V\) ot<.- D DOCUMENT TYPE: t:l ~p-rc..efY) t=1\J'I YEAR: \qq9 BOX NUMBER: ~ FILE NUMBER: 1 Lf 30 lp NUMBER OF PAGES: 5' " AGREEMENT 1999 Y nd between Augus , Georgia. <u.. /0 - day of This agreement is made and entered into this The Augusta Recreation and Parks Department has identified a need to contract Food and Beverage Concessions to an outside vendor at the following locations: Fleming Park, Eisenhower Park, May Park. L ~ltitontract will be in effect for the 1999 Baseball/Softball Season( starting . , 1999), and Youth FootballlBaseball Season(ending Nov. 30, 1999) as offered by the recreation department. The agreeing parties acknowledge and understand the following conditions: PRODUCTS All items for re-sale are the responsibility of the vendor. The Augusta Recreation Department assumes no liability associated with theft of products for food and beverage re-sale. After the initial product list has been established, any additional products or changes in prices must be approved by the recreation department. All Coca-Cola products using fountain mix should be coordinated through the local Coca-Cola distributor, with the point of contact Mr. Donnie Wren (736- 2211 ). The Concessionaire will assure that all products offered are fresh and are within the product freshness date. The Recreation Department reserves the right to have the concession stands inspected for product quality by the Richmond County Health Department. No Alcoholic beverages may be sold. PROCEDURES Opening Each stand is to be open thirty (30) minutes prior to the first scheduled game. All schedules will be supplied by the Recreation Department athletic staff and delivered to the Concessionaire. Closing Each concession stand will remain open at least until the mid point of the last scheduled game. The exact closing time for each stand will be left to the discretion of the Concessionaire. The Augusta Recreation Department will notify the Concessionaire of any cancellation of games. Cleaning The Concessionaire will assure that the stands are neat, clean and presentable at all times. The Concessionaire will be responsible for all cleaning supplies associated with the upkeep of each stand. EMPLOYEES The Augusta Recreation Department requires that all concession employees be professional, polite, courteous, and dressed appropriately at all times. The Augusta Recreation Department requires a minimum of two (2) employees at the Fleming Complex at all times, with the remaining two stands to be staffed at the Concessionaire's discretion. The Augusta Recreation Department reserves the right to require additional stand employees if any stand is not staffed with a number of employees sufficient to handle the amount of customers. MAINTENANCE Building The Augusta Recreation Department will be responsible for repairs to the concession building. Any damages or problems with the building will be reported to the recreation department. Equipment/Machines The Augusta Recreation Department will assure that all machines and equipment are operable when the Concessionaire assumes control. Any problems with equipment after control is assumed will be handled by the Concessionaire with assistance from the recreation department. The Concessionaire will be given a complete equipment inventory list and will be checked by the Concessionaire before assuming control. After the Concessionaire assumes control, a thirty (30) day period will be instituted to cover any equipment or machinery failures in which the recreation department will cover any repairs. After the thirty (30) days, the Concessionaire will be responsible. Power The Augusta Recreation and Parks Department will be responsible for providing utilities at the three (3) sites. Pest Control The Augusta Recreation Department will provide pest control services at the three (3) concession stand sites. Keys The Augusta Recreation Department will supply two (2) sets of keys per site. The Concessionaire will be responsible for returning both sets for each site at the conclusion of this Agreement. EVALUATION AND TERMINATION OF AGREEMENT An evaluation will be conducted by the Augusta Recreation Department at the season's mid-point and at the conclusion of each season. Either party reserves the right to terminate this Agreement for any reason with a minimum of thirty (30) days notice. PAYMENTS FOR CONCESSION RIGHTS The Concessionaire shall submit to the Augusta Recreation Department six per cent _6_% of the gross income received for all sales under this Agreement. This amount is due at the end of each month during the term of this Agreement. A complete financial report shall be prepared every two weeks and submitted to the Augusta Recreation Department. Each such report shall include an itemized financial statement for each stand reflecting all revenues generated. INDEMNITY The Concessionaire agrees to hold Augusta, Georgia, the Augusta Recreation Department, their successors and assigns harmless against liability arising out of their performance or failure to perform any services required pursuant to this Agreement including reasonable attorneys' fees and expenses of litigation incurred by Augusta, Georgia in defense of any claim arising out of the Concessionaire's performance or failure to perform any services required pursuant to this Agreement. POINTS OF CONTACT Darrell Bennett Augusta Recreation Department Department 796-5026 Robert Howard Augusta Recreation 796-5025 1/;.5/'17 (DATE) Augusta-Richmond Co. Business Lic.# ~ ~~, \. 7 J9/9'1 (DATE) 1 /1/(; If; (DATE)