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HomeMy WebLinkAboutEast Augusta Neighborhood Association Augusta Richmond GA DOCUMENT NAME: JJ1'* ~OO- ~'n'cD'\hffi o..S'3)~ DOCUMENT TYPE: Cf6'(~~ YEAR: 0\ BOX NUMBER: ,~ FILE NUMBER: \SlD~ NUMBER OF PAGES: 5 ~ ,~ ./.. f" r{"' 1 ...~~~. \ '7 AGREEMENT TIllS AGREEMENT is made and entered into this 1st day of J:lliy 2001, by and between East Augusta Neighborhood Association, Inc. and AUGUSTA, GEORGIA ("Augusta"). This agreement will remain in effect thrn December 31, 2001; thereafter, this agreement shall be on a year to year basis beginning January 1 st of each year and tenninating on the 31st day of December of each year, and will automatically renew on a year-to-year basis. Either party hereto, however, may terminate this Agreement by giving to the other party a notice in writing of not less than 30 (thirty) days, said notice to be forwarded by certified mail, return receipt requested, to the parties at the following respective addresses. WHEREAS, The East Augusta Neighborhood Association, Inc. will accept the responsibility to staff, develop and implement sound programs for the best interest of this community; and WHEREAS, The East Augusta Neighborhood Association, Inc. deliberated that it would be beneficial to both the Augusta Richmond County taxpayers and local Augusta residents for the East Augusta Neighborhood Association, Inc., and the Augusta Recreation and Parks Department to jointly operate Eastview Community Center. NOW, THEREFORE, for and in consideration of the mutual promises and the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledge, the parties agree as follows: A. Responsibilities of East Augusta Neighborhood Association The East Augusta Neighborhood Association shall provide adequate staffing of Eastview Community Center, which shall include the following features: 1. Hours of Operation - Fall, Winter and Spring (September - May) 3:00 P.M.- 6:00 P.M.; Summer aune -August) 11:00 A.M. - 5:00 P.M. at a mmunum. ':'- "" ~ 2. The East Augusta Neighborhood Association shall provide staff for all rentals at facility and follow the rental guidelines provided by the Augusta Recreation and Parks Department, and shall have all volunteer staff execute and keep on file a Volunteer Release Form (See Staffing Requirements Attachment) 3. The East Augusta Neighborhood Association shall issue keys for Eastview Community Center to members and officers of the East Augusta Neighborhood Association. 4. The East Augusta Neighborhood Association shall mamtam an inventol)' of all supplies furnished by the Augusta Recreation and Parks Department of Eastview Community Center and shall perform general maintenance of the interior/exterior of Eastview Community Center, which includes mopping, sweeping, and picking up their litter from grounds. (See Staffing Requirements Attachment). 5. The East Augusta Neighborhood Association shall formulate programs and activities for the Eastview Community Center as well as maintain a current safety inspection of all existing playground equipment. In the event that any equipment is deemed unsafe, that equipment must be properly labeled unsafe and Recreation personnel must be contacted immediately. 6. The East Augusta Neighborhood Association must follow all safety guidelines set forth by the Augusta Recreation and Parks Department which include notifying the Augusta Recreation and Parks Department immediately in the following cases: break-ins property damage, or emergencies. ., '",r, " B. 6. 7. 8. 9. 7. The East Augusta Neighborhood Association shall be covered under the Volunteer Protection Act of 1997, 42 U.S.c. 14501, et seq. 8. All revenues received by East Augusta Neighborhood Association for services rendered at Eastview Community Center shall be expended for materials, supplies or other services that directly effect the operations of Eastview Community Center. Responsibilities of Augusta Recreation and Parks Department The Augusta Recreation and Parks Department shall be responsible for assisting the East Augusta Neighborhood Association in the operation of Eastview Community Center as follows: Supply all utilities. Perform all repairs and normal maintenance for the upkeep of the facility (painting, pesticide treatment, etc.). 1. 2. 3. 4. 5. Provide for trash collection from existing canister on grounds. Provide for stripping/waxing of floors within the facility. Supply both progranuning and janitorial supplies as budgeted and approved by Augusta Commission. Provide administrative assistance. 10. Supply all capital purchases, as needed depending on funding. Provide assistance with special events that are programmed by the East Augusta Neighborhood Association. Provide all necessary guidelines/manuals concerning building rentals and safety questions. Assume responsibility for break-ins and emergency situations that may arIse. '\ \/, . 11. Assume responsibility for liability as provided in the Volunteer Protection Act to the East Augusta Neighborhood Association. 12. Provide CPR and First Aid training. The Augusta Recreation and Parks Department shall also provide the following departmental contracts for the East Augusta Neighborhood Association: 1. Joyce Downs - District Supervisor - Emergency Contact: (work) 796-5025, 240-4552 (pager) 2. Joanie Smith - Program Manager: (work) 796-5025,240-4550 (pager) This Agreement contains the entire agreement of the parties, and no representatives, inducements, promises or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. IN WTINESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. EA::A~HB~TION'~C AUGUS $: Attest: '\ ~. '" . .... , . .' ATTACHl\1ENT STAFFING REOillREMENTS: East Augusta Neighborhood Association must supply staff members that meet the following qualifications: . Certified CPR and First Aid: · Desire and knowledge of practices and principals needed to develop activities for children and adults: · Clerical skills that involve maintaining records pertaining to program registrations, supply inventories, rental contracts, user fees and other facility charges and information; . Supervise programs for children. · Have executed a Volunteer Release Form, in the form attached hereto. · Must clear the requirements set forth in the criminal background check policy for volunteers. GENERAL SUMMARY It is the responsibility of the East Augusta Neighborhood Association to coordinate and monitor activities held at Eastview Community Center within departmental and City guidelines. Also, it is essential for East Augusta Neighborhood Association to work with instructors, program participants, community leaders, civic organizations and the general public to ensure programs and services.