HomeMy WebLinkAboutDBA STAFFORD CONSULTING ENGINEERS
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AMENDMENT ONE
TO
LUMP SUM AGREEMENT FOR
DESIGN CONSULTANT SERVICES
BETWEEN
Augusta, Georgia, a political subdivision of the State of Georgia
Acting by and through the
Augusta Richmond County Commission
Hereinafter Referred to as Owner
AND
Robert M. Stafford, Inc., a North Carolina corporation DBA Stafford Consulting Engineers
Hereinafter Referred to as Waterproofing Consultant
PROJECT: Exterior Envelope Renovation Consulting Services
for the Augusta Richmond County Municipal Building
DATE:
March 16, 2006 (Agreement)
November 9, 2006 (Amendment No.1)
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WHEREAS, an AGREEMENT for Professional Services between Augusta,
Georgia and Robert M. Stafford, Inc. was entered into on March 16, 2006 to perform
certain design and consulting work on the Augusta Municipal Building; and
WHEREAS, the Augusta Richmond County Commission has approved a design
change order to expand the scope of work under said Agreement to include design and
specification of replacement windows in the Municipal Buildings; and
WHEREAS, the parties to said Agreement desire to amend the following Articles
and Exhibits to said Agreement, to wit:
Article 3 - Basic Services
Article 4 . Compensation
Exhibit A - Master Schedule
NOW, THEREFORE, for and in consideration of the mutual promIses and
covenants herein contained, the Parties agree as follows:
1. Article 3 - Basic Services, is hereby amended, restated, attached to and made a part
of this AGREEMENT and designated as Article 3 - First Amendment.
2. Article 4 - Compensation, is hereby amended, restated, attached to and made a part
of this AGREEMENT and designated as Article 4 - First Amendment.
3. Exhibit A - Master Schedule, is hereby amended and attached to and made a part of
this AGREEMENT, and designated as Exhibit A - First Amendment.
4. All other terms and conditions of the AGREEMENT not specifically amended herein
shall remain in full force and effect.
This AGREEMENT, together with the Articles and Exhibits identified above,
constitutes the entire agreement between the OWNER and the WATERPROOFING
CONSULTANT and supersedes all prior written. or oral understandings. This
AGREEMENT and said Articles and Exhibits may only be amended, supplemented,
modified or canceled by a duly executed written instrument. This AGREEMENT and said
Articles and Exhibits shall be hereafter referred to as the AGREEMENT.
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IN WITNESS WHEREOF, the parties hereto have made and executed this .
AGREEMENT this _ day of November, 2006.
OWNER
WATERPROOFING CONSULTANT
Augusta, Georgia, a political
Robert M. Stafford, Inc., a North Carolina
Subdivision of the State of Georgia
corporation DBA Stafford Consulting
Acting by and through the Augusta
Engineers
Richmond County Commission
By: lQ~ 1/
Deke S. Copenh~er
Mayor
AttesdJ;Jt{J $p141/f)
Clerk
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By:
Title pre~;d<p.,J+
Attest: ,4,~ /JtU.4.C"~
Witness
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ARTICLE 3 - FIRST AMENDMENT
BASIC SERVICES
3.1 SCOPE OF SERVICES
Augusta Richmond County proposes to renovate the exterior envelope of the
Municipal Building, located at 530 Greene Street in Augusta. The Municipal
Building is a 9"story reinforced concrete structure with marble and granite
cladding, constructed in the 1950's.
The scope of work will include field investigations of the roof and exterior wall
assemblies, analysis and preparation of a Preliminary Design Report, followed by
Drawings and Specifications suitable for competitive bidding.
Specific tasks included are:
1. Review of Owner's circa 1955 construction drawings.
2. Field investigation of in situ conditions, including limited destructive testing of
roof areas, down to structural deck, as needed to ascertain the composition and
condition of all existing roof assemblies. This will include roof membrane(s),
insulation, flashings, joint covers, roof mounted equipment and other roof
appurtenances. All destructive tests shall be repaired the same day.
3. Determination of existing roof slopes (both at membrane and structuralleven.
4. Determination of condition of exterior joint sealants, including verification of
various types of joint widths and depths of adjoining surfaces.
5. Interview facility's maintenance personnel about any known leaks or other
exterior assembly problems.
6. Analyze existing windows and provide recommendations for replacement or
refurbishment. Include cost estimate for same. JJetaile!i !ie8ign ~f -;rin!i~ ;;
rB~lalle:m.Bnt./refllrBish:m.ent is n~t iIlBlu.!ie!i ill the 811~Jle ~f'X~I'k ~r fee Jlr~~~sal.
7. Formulation of a Preliminary Design Report documenting findings and describing
all recommended renovation work and materials, including cost estimates with
separate line items for each major area of work.
8. Attend Preliminary Design Review Meeting with Owner to discuss report's
findings and recommendations.
9. Production of code"compliant construction drawings and specifications consistent
with scope of renovation work approved by Owner following Preliminary Design
Review Meeting.
10. Submit Final Review set of Construction Drawings and Technical Specifications to
Owner, along with the final cost estimate.
11. Attend Final Design Review Meeting with Owner to discuss any modifications
that might be needed prior to issuance for competitive bidding.
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12. Prepare ConstructionlBidding Documents, including removal of existing roofing,
insulation, flashing and sealant materials; repair of damaged or deteriorated deck,
installation of new insulation providing positive slope to drains (as defined by the
International Building Code, as a minimum); installation of selected roof
membrane with appropriate surfacing and flashings; design and detailing of
appropriate secondary overflow system as required; repair and/or replacement of
existing sealant joints in parapets and exterior walls systems, (including cladding
joints and abutments of doors/windows, and juncture of dissimilar materials);
extension of parapets where required to achieve flashing- heig-hts sufficient to meet
code and meet roofing- manufacturer's minimums for a fullv"warrantied roof,
removal and replacement of all existing- window assemblies, with the exception of
the main lobbv curtainwall svstem, including- all necessarv repairs to impacted
interior finishes and adiacent assemblies; and installation of other materials as
necessary to provide watertight roof and wall assemblies. Primary drainage
systems will be reviewed to determine if existing roof drains are properly sized.
Extensive design or revisions to the existing pipe systems is not included in this
scope of services. All construction documents shall be prepared in compliance with
applicable building codes, including the International Building Code and ASCE 7.
13. Incorporation of Owner's standard bidding documents into the Project Manual,
including Conditions of the Contract, Instructions to Bidders, Bid Form, Insurance
and Bond Requirements, etc.
14. Assist Owner during project Bidding, including attendance at Pre "Bid Conference
and responding to Owner's request for document clarifications or consideration of
product substitutions.
15. Review bids and make recommendation as to apparent responsive, responsible,
low bidder.
16. Attend Pre" Roofing/Pre-Sealing conference, including preparation of meeting
minutes.
17. Provide construction observation including written reports, as needed, but in no
case less than once a week during periods of active work, to achieve a professional
standard of care, with regards to quality of renovation work, and fidelity to
Contract Documents; with the understanding that Basic Services includes ~
tell (lQ) twelve (12) site visits. Construction observation visits exceeding tell (lQ~
twelve (12) visits, when authorized in advance by the Owner's Project Manager,
will entitle the Waterproofing Consultant to Additional Services compensation, in
accordance with Article 4.
18. Review all of contractor's shop drawings, product data, etc., as required by the
Construction Documents.
19. When requested bv the Construction Prog-ram Manag-er, review Contractor's
Applications for Payment and forward to Owner's Project Manager, with
Waterproofing Consultant's written certification as to the level of completion.
20. Respond to contractor's requests for information (RFI's) as quickly as possible, but
in no case less than 48 hours, except when specific permission is granted
otherwise by the Owner's Project Manager.
21. Review and evaluation of contractor's change order requests, when requested bv
Construction Prog-ram Manag-er.
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22. Conduct a final inspection with punch list, when project is considered
substantially complete.
23. Provide Owner's Project manager with AutoCad files of construction drawings.
24. Review and transmit contractor's required close"out documents.
25. Waterproofing Consultant's opinions of cost estimates will be based on
observations, the recommendations identified in the Preliminary Report and
previous experience in determining replacement costs of building systems
components. The opinions of cost will be in current dollars and will not include
inflation unless specifically noted otherwise. The actual costs may vary depending
on the contractors used, the quality of materials used, the extent of work
performed at one time, if the items are purchased individually or under master
purchase contacts, and other factors.
26. Observations of windows, sealant joints, etc. will be made from grade and roof
surfaces. In the event that close access to walls above grade is required to evaluate
sealant joints and/or windows, when such walls are not readily accessible, it will
be necessary to have a mechanical lift or similar equipment to gain access to
exterior wall surfaces to conduct visual observations and related testing.
Arrangements and cost for provision of such equipment and associated labor will
be the responsibility of the Owner, should it be required.
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3.2 WATERPROOFING CONSULTANT'S PROFESSIONAL RESPONSIBILITY
AND STANDARD OF CARE
3.2.1 By execution of this Agreement, the Waterproofing Consultant warrants that (a)
it is an experienced Waterproofing firm having the skill and the legal and
professional ability necessary to perform all the Services required of it under this
Agreement in connection with the Project contemplated herein; (b) it has the
capabilities and resources necessary to perform its obligations hereunder; and (c)
it is familiar with all current laws, rules and regulations which are applicable to
the Project (such laws, rules and regulations including, but not limited to, all
local ordinances, city, county, state and federal authorities which are applicable
to the Project, and all orders and interpretations by governing public authorities
of such ordinances, requirements, laws, rules and regulations in effect at the time
of commencement of services on the Project), and that all drawings, specifications
and other documents prepared by the Waterproofing Consultant shall be
prepared in accordance with and shall accurately reflect and incorporate all such
laws, rules and regulations.
3.2.2 The Waterproofing Consultant hereby represents and agrees that the drawings,
specifications and other documents prepared by it pursuant to this Agreement
shall be complete and functional for the purposes intended, except as to any
deficiencies which are due to causes beyond the control of the Waterproofing
Consultant.
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3.2.3 The Waterproofing Consultant shall be responsible for any errors, inconsistencies
or omissions in the drawings, specifications, and other documents. while the
Waterproofing Consultant cannot guarantee the various documents required
herein to be completely free of minor human errors and omissions, it shall be the
responsibility of the Waterproofing Consultant throughout the period of
performance under this Agreement to use due care with professional competence.
The Waterproofing Consultant will correct at no additional cost to the Owner any
and all errors and omissions in the drawings, specifications and other documents
prepared by the Waterproofing Consultant. The Waterproofing Consultant
further agrees, at no additional cost, to render assistance to the Owner in
resolving problems relating to the design or specified materials.
3.2.4 It is the responsibility of the Waterproofing Consultant to make certain that all
drawings, specifications and other documents are in accordance with applicable
laws, statutes, building codes and regulations and that appropriate approvals are
obtained from Federal, State and local governments.
3.3 PROJECT CONFERENCES
Throughout all phases of the Project, the Waterproofing Consultant and its
consultants shall meet periodically with the Owner and Construction Program
Manager when reasonably requested. Attendees shall be as jointly determined by
the Owner, Construction Program Manager and Waterproofing Consultant. As a
minimum, regularly scheduled meetings which the Waterproofing Consultant will
attend include:
1. Project Launch Meeting
2. Preliminary Design Review Meeting
3. Final Design Review Meeting
4. Contractor Pre" Bid Meeting
5. Contractor Pre" Roofing/Pre"Sealing Meeting.
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ARTICLE 4 - FIRST AMENDMENT
COMPENSATION
4.1 BASIC SERVICES COMPENSATION
4.1.1 The Owner shall compensate the Waterproofing Consultant in accordance with
the terms and conditions of this Agreement, including the following:
4.1.2 For the Basic Services of the Waterproofing Consultant, Basic Services
Compensation shall be a lump sum fee of Forty'eight Thouoand Dollaro ($
18,999.Qg) Eig-htv"Four Thousand Six Hundred Dollars ($84,600.00).
4.1.3 The Basic Services Compensation stated in Paragraph 4.1.1 includes all
compensation and other payments due the Waterproofing Consultant (manpower,
overhead, profit, expenses, direct costs, etc.) in the performance of the Basic
Services.
4.2 PAYMENTS TO THE WATERPROOFING CONSULTANT. Payments on account
of the Waterproofing Consultant shall be made as follows:
4.2.1 Payments for Basic Services shall be made on upon completion of each of the
following line items:
Total Amount Due
Preliminary Design Report Submittal............... ......... ... ..... ..... .$11,000.00
Preliminary Design Review/Approval.................................. ...$14,000.00
Construction Documents Submittal................................. $2fi, 999.99 $45,000.00
Construction Documents Review/Approval......................$3!i,999.99 $55,000.00
Bid/Award...... ... ...... ............................................. .................. .$37, fi99. gg $58,000.00
50% Construction Completion....................................... $12,999.gg $71,000.00
Final Inspection......................................................... $1~,fiQQ.QQ $83,000.00
Prep/Review/Submittal of Closeout Documentation......... $18, QgQ. gQ $84,600.00
4.2.2 No deductions shall be made from the Waterproofing Consultant's Basic Services
Compensation on account of penalty, liquidated damages, retainage or other sums
withheld from payments to Contractor.
4.2.3 If the Project is suspended for more than six months or abandoned in whole or in
part by the Owner, the Waterproofing Consultant shall be paid compensation for
services performed prior to receipt of written notice from the Owner of such
suspension or abandonment, and all reasonable termination expenses resulting
from such suspension or abandonment. If the Project is resumed after being
suspended for more than six months, the Waterproofing Consultant's Basic
Services Compensation shall be equitably adjusted.
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4.2.4 If Owner fails to make any payment due Waterproofing Consultant for services
and expenses within thirty (30) days after receipt of waterproofing Consultant's
bill therefore, the Waterproofing Consultant may, after giving seven (7) days
written notice to the Owner, suspend services under this Agreement until he has
been paid in full all amounts due him for services and expenses.
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4.3 ADDITIONAL SERVICES COMPENSATION
4.3.1 In the event that the number of site visits during the construction phase exceeds
ten (10), and visits exceeding that amount are pre"approved in writing by the
Owner's Project Manager, the Waterproofing Consultant shall be entitled to
Additional Services compensation in the amount of Nine Hundred Fifty Dollars
($950.00) per trip.
4.3.2 With respect to any additional services not specifically addressed herein,
performed by the Waterproofing Consultant hereunder, the Waterproofing
Consultant and Owner shall negotiate an equitable adjustment to the Basic
Services Compensation. However, if negotiations are not successful prior to the
time the additional services are needed, the Owner may elect to contract with
another entity to perform the Additional Service(s); or the Owner may direct the
Waterproofing Consultant to proceed with the Additional Services on a time spent
basis with Additional Compensation Services to be computed as the following
fixed rates:
4.3.2.1 Principal- One Hundred Sixty Dollars ($160.00) per hour.
Associate' One Hundred Forty Dollars ($140.00) per hour.
Senior Project Engineer One Hundred Twenty-five Dollars ($125.00) per hour
Project Manager - One Hundred Dollars ($100.00) per hour
Engineer Ninety Dollars ($90.00) per hour
Technician - Seventy-five Dollars ($75.00) per hour
Inspector - Sixty Dollars ($60.00) per hour
CADD Operator- Sixty Dollars ($60.00) per hour
Administrative Support - Forty-five Dollars ($45.00) per hour.
4.3.2.2 Should the Owner elect to contract with a separate entity to perform Additional
Services, as described under Paragraph 4.3.1, the Waterproofing Consultant shall
comply with reasonable requests from Owner, without additional compensation,
with regards to coordination of work with the respective separate entity.
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4.3.3 Payments for Additional Services of the Waterproofing Consultant shall be made
monthly upon presentation of the Waterproofing Consultant's statement of
services, fully supported by invoices, time cards, and other documentation as
requested by the Owner.
4.4 ACCOUNTING RECORDS
4.4.1 Records of the Waterproofing Consultant with respect to Additional Services and
payroll, consultant and other expenses (including Reimbursable Expenses)
pertaining to the Project, shall be kept on generally accepted accounting
principals and shall be available to the Owner or its authorized representative for
inspection and copying at mutually convenient times.
4.4.2 At the request of the Owner or its authorized representative the Waterproofing
Consultant will supply in a timely manner and certify as accurate, unaltered
copies of all time sheets, invoices, and other documents to substantiate and
document any and all Additional Services and Reimbursable Expenses.
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EXHIBIT A
MASTER SCHEDULE - FIRST AMENDMENT
.............._...............h........ .. ...... .... ......................................... ..................................-...... ..........................-...... mm.........................____..
ID Task Name Start Finish
Apr Dec
Consultant Notice To Proceed 6/7/06 6/21 /06
Project Launch Meeting
Analysis & Prelim design 6/29/06
Prelim Report Review 8/23/06 8/30/06
Prelim Review Meeting 9/14/06 9/14/06
Finalize SD 9/14/06 10/11/06
50% Const. Document Design 1 0/13/06 11 /8/06
Approve Design Change Order 11/8/06 11/8/06
95% CD Completion 11/9/06 12/6/06
CD Review/Approval 12/7/06 12/20/06
CD Review Meeting 12/21/06 12/21/06
Final Document Design 12/21/06 1/2/07
1/3/07 1/
1 /9/07 5/1/07
i 15 Construction 5/2/07 11/6/07
16 Closeout 11/7/07 12/4/07