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HomeMy WebLinkAboutDANTIGNAC DRAINAGE CRANSTON ENGINEERING GROUP AUGUSTA RICHMOND COUNTY CONSULTANT SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA AND CRANSTON ENGINEERING GROUP, PC. FOR D'ANTIGNAC DRAINAGE IMPROVEMENT PROJECT CONSULTANT SERVICES AGREEMENT BETWEEN AUGUST A, GEORGIA ENGINEERING DEPARTMENT AND "CRANSTON ENGINEERING GROUP, P.C." This Agreement is made and entered into this 31st day of July 2007, by and between Augusta, Georgia, hereinafter called the "City" and "Cranston Engineering Group P.C.", a Corporation authorized to do business in Georgia, hereinafter called the "Consultant". Whereas, the City desires to engage a qualified and experienced consulting firm to furnish professional services for: D' Antignac Drainage Improvements project to provide surveying and engineering design for improvements to the existing drainage pipe extending from .~. A. Dent Boulevard to 8th street. Whereas, the Consultant has represented to the City that it is experienced and qualified to provide the services contained herein and the City has relied upon such representation. Now, therefore, in consideration of the mutual promises and covenant herein contained, it is agreed by and between the City and the Consultant that the Consultant shall provide the design services of the Project as defined in the Scope of Services, with the following exceptions: Augusta, GA Engineering Department 2 Engineering Consultant Services Agreement August 2007 DESIGN CRITERIA The following publications shall be used as the basis for the engineering design services contained herein: Georgia Department of Transportation Standard Manuals and Specifications for the Construction of Roads and Bridges, current editions, and supplements thereto; American Association of State Highway and Transportation Officials (AASHTO) Manuals for Arterial Streets, Rural, Urban, and Interstate Highways, Manual of Uniform Traffic Control Design, Development Documents, The Augusta Utilities Design Standards and Construction Specifications, current edition. The Consultant shall gather from the City all available data and information pertinent to the performance of the services for the Project. The City shall have the final decision as to what data and information is pertinent The Consultant shall ensure that the data and information meet applicable standards as specified herein. The Consultant shall report in writing any discovery of errors or omissions contained in the data and information furnished by the City. The Consultant shall visit and become familiar with the Project site and shall become acquainted with local conditions involved in carrying out this Agreement. The Consultant may request that a representative of the City be present during the site visit. The Consultant shall recommend and secure the City's written approval of, the manner of project plans presentation and the methods to be used in the plan preparation so that these plans can be best utilized, as determined by the Consultant and approved by the City, in the orderly preparation of the detailed construction contract plans, specifications, and contracts. The Augusta Engineering Plans Preparation Guidelines, current edition, shall be utilized in the production of plans for the project. Upon receipt of the City's written approval of the manner of the project plan presentation and methods of plan preparation, the Consultant shall proceed with implementation of plan preparation. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 3 AMOUNT OF CONTRACT & PAYMENT It is agreed that the compensation hereinafter specified to perform the services (see Scope of Services) required by this Agreement includes both direct and indirect costs chargeable to the project, as further defmed in Appendix D. Augusta Engineering Department Engineering Services $80,000.00 Augusta Utilities Engineering Services $ 0 The maximum obligation of the City to the Consultant under the terms of this Agreement shall be: $80,000.00 1 payments under this contract shall be made by the Richmond County Hospital Authority as rovided in a contract known as the Amended Inte ovemmental A ement for D' Anti ac Street Draina elm rovement dated March 28,2007. GENERAL CONDITIONS CONSULTANT COORDINATION The Consultant shall cooperate fully with the Georgia Department of Transportation, Federal Highway Administration, consultants on adjacent projects, consultants for final bridge plans, municipalities and local government officials, utility companies, railroads, and others, as may be directed by the City. Such cooperation shall include attendance at meetings, discussions, and hearings, as may be requested by the City, furnishing plans and other data produced in the course of work on the Project, as may be requested from time to time by the City to effect such cooperation and compliance with all directives issued by the City in accordance with this agreement. It is understood and agreed that the Georgia Department of Transportation and Federal Highway Administration may have access to the work and be furnished information as directed by the City. COORDINATION WITH THE NATIONAL GEODETIC SURVEY If a National Geodetic Survey control point is found during the surveying phase, it is to be identified and brought to the attention of the Design & Plan Review Manager. If it is to be affected based on the proposed design, at the direction of the Design & Plan Review Manager, the Consultant shall contact the National Geodetic Survey (NGS) advisor at the Georgia Department of Community Affairs (DCA) and request data on geodetic control points during the preliminary evaluation phase of project design. (Address: NGS c/o DCA, l200 Equitable Building; Atlanta, Georgia 30303. Telephone: 404-656-5527, FAX: 404-656-9792. Consultant shall provide the NGS Advisor with a clear copy of the pertinent USGS 7.5' Quad sheet(s) showing the project location. Preliminary information, even in rough outline, is sufficient to allow the advisor to determine impact of the proposed project on NGS and USGS control points. Continued coordination with the advisor to relocate and/or preserve affected control points will be maintained throughout the project life. This coordination shall be implemented as soon as possible after receipt of Notice to Proceed by the City. COORDINATION WITH UT1LITIES Where privately, publicly or cooperatively owned utility companies will require rearrangements in connection with the proposed construction, the Consultant shall furnish prints or reproducible for the utility owners as directed by the City and check the utilities' submitted plans for avoidance of conflicts with the road construction details or with the facilities of other utilities. This may require numerous submittals to the utility companies. The Consultant shall also submit a final set of construction plans to all utilities. The Consultant shall make no commitments with the utilities which are binding upon the City. If the project includes work for the Augusta Utilities (AU), the Consultant shall research all Augusta Utilities records and act on behalf of the AU to identify the existing facilities on the submitted roadway plans for avoidance, or resolution, of conflicts with the road construction details or with the existing or proposed facilities of other utilities. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 5 RIGHT TO ENTER The Consultant shall notify all property oWflers or occupants of the intent to enter properties for the purpose of accomplishing surveys or other field investigations in accordance with the practices of the City. The Consultant shall discuss with and receive approval from the Augusta Engineering Department prior to sending said notices of intent to enter private property. Upon request by the Consultant, the City will provide the necessary documents identifying the Consultant as being in the employ of the City for the purpose described in the Agreement. If the property owner or occupant denies the Consultant permission to enter, such incident will be reported to the City and the City will initiate such action as is dictated by current policy and procedure. ACCURACY OF WORK The Consultant shall be responsible for the accuracy of the work and shall promptly correct its errors and omissions without additional compensation. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any errors and the clarification of any ambiguities. At any time during the construction of the improvement provided for by the plans or during any phase of work performed by others based on data secured by the Consultant under the Agreement, the Consultant shall confer with the City for the purpose of interpreting the information obtained and to correct any errors or omissions made by it. The Consultant shall prepare any plans or data required by the City to correct its errors or omissions. The above consultation, clarification, or correction shall be made without added compensation to the Consultant. The Consultant shall give immediate attention to these changes so there will be a minini-um of delay to others. DESIGN & PLAN REVIEW MANAGER The Design & Plan Review Manager or his duly appointed representative(s) shall act as the Liaison Engineer between the Consultant and the City and all utilities, and authorities or governments whose properties will be affected. The Consultant shall arrange for conferences, for exchanges of data and information, and for necessary approvals. All correspondence, data, information, and reports shall be directed to the Design & Plan Review Manager to provide for proper distribution to the parties concerned. All conferences, including telephone conversations and decisions, shall be reduced to writing by the Consultant and at least two (2) copies shall be forwarded to the Design & Plan Review Manager within seven (7) calendar days ofthe event. The Consultant shall meet with the City for review of the work or submit in writing a project status update on a monthly basis or as determined by the City. The Design & Plan Review Manager will expedite any necessary decisions affecting the performance of the Consultant's Agreement, but the Consultant shall not make use of the Design Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 6 & Plan Review Manager's services on trivial or minor matters normally to be decided by the Consultant. If the project includes work for Augusta Utilities, an AU Liaison Engineer will act in the same capacity as the Engineering Department's Design & Plan Review Manager does for the roadway design work. Both the AU Liaison Engineer and the Engineering Design & Plan Review Manager shall be copied on all correspondence including documented phone conversations and minutes of meetings. The Consultant shall coordinate directly with the AU Liaison Engineer on matters directly related to water and sewer work. DELIVERY OF NOTICES All written notices, demands, and other papers or documents to be delivered to the City under this Agreement shall be delivered to the City's office, l8l5 Marvin Griffin Road, Augusta, Georgia 30906, Attention: Design & Plan Review Manager, or at such other place or places as may be subsequently designated by written notice to the Consultant. All written notices, demands, and other papers or documents to be delivered to the Consultant under this Agreement shall be directed to or at such a place or places subsequently to be designated in writing by the Consultant to the City. A copy of the proposed project schedule is attached hereto as Exhibit "B" . SUPERVISION AND CONTROL The Consultant shall perform the services required to accomplish the work plan as stated above under such control and supervision by the City, as the City may deem appropriate. COVENANT AGAINST CONTINGENT FEES The Consultant shall comply with the relevant requirements of all Federal, State, County, or local laws. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide efnployee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or, at its discretion, to deduct from the Agreement price or consiqeration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. EMPLOYMENT OF COUNTY'S PERSONNEL The City has incurred considerable expense for advertising, recruiting, evaluating, training and retaining its employees. As such, Consultant hereby agrees that it will not directly or indirectly, solicit or hire any employee of the City, or induce any employee to terminate his employment with the City during the terms of this agreement, nor for a period of one year following the end of said term. Consultant may not hire, employ, or allow a City employee to provide services without the prior consent of the City, except as provided herein. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 7 REVIEW OF WORK Authorized representatives of the City may at all reasonable times review and inspect the project activities and data collected under the Agreement and amendments thereto. All reports, drawings, studies, specifications, estimates, maps and computations prepared by or for the Consultant, shall be available to authorized representatives of the City for inspection and review at all reasonable times in the main offices of the City. Acceptance shall not relieve the Consultant of its professional obligation to correct, at its expense, any of its errors in work. The Engineering Department may request at any time and the Consultant shall produce progress prints or copies of any work as performed under this Agreement. Refusal by the Consultant to submit progress reports and/or plans shall be cause to withhold payment to the Consultant until the Consultant complies with the City's request in this regard. The City's review recommendations shall be incorporated into the plans by the Consultant. RESPONSIBILITY FOR CLAIMS AND LIAB1LITY The Consultant shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless the City, its officers, agents, and employees from all suits, claims, actions, or damages of any nature whatsoever to the extent found to be resulting from the Consultant, its subcontractors, or its agents in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. INSURANCE Prior to beginning work, the Consultant shall obtain and furnish certificates to the City for the following minimum amounts of insurance: . A. Workmen's Compensation Insurance in accordance with the laws of the State of Georgia. B. Public Liability Insurance in an amount of not less than One Hundred Thousand ($lOO,OOO.OO) Dollars for injuries, including those resulting in death to anyone person, and in an amount of not less than Three Hundred Thousand ($300,000.00) Dollars on account of anyone occurrence. C. Property Damage Insurance in an amount of not less than Fifty Thousand ($50,000.00) Dollars from damages on account of any occurrence, with an aggregate limit of One Hundred Thousand ($l 00,000.00) Dollars. D. Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans, drawings, field notes, or other similar data relating to the work covered by the Project. E. Professional Liability Insurance in an amount that correlates to the amount of this agreement and nature of the project. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 8 COMPENSATION The City shall compensate the Consultant for services which have been authorized by the City under the terms ofthis Agreement. The Consultant may submit to the City a monthly invoice, in a form acceptable to the City and accompanied by all support documentation requested by the City, for payment for the services, which were completed during the billing period. The City shall review said invoices for approval. The City shall have the right to reject payment of any invoice or part thereof if not properly supported, or if the costs requested or a part thereof, as determined solely by the City, are umeasonably in excess of the actual stage of completion of each phase. The City shall pay each such invoice or portion thereof as approved, provided that the approval or payment of any such invoice shall not be considered to be evidence of performance by the Consultant to the point indicated by such invoice, or of receipt of acceptance by the City of the services covered by such invoice. The City shall pay any undisputed items contained in such invoices. Each invoice shall be accompanied by a letter progress report describing the total work accomplished for each phase and any problems, which have been, encountered which may inhibit execution of the work. The Consultant shall also submit an accurate updated schedule, and an itemized description of the percentage of total work completed for each phase during the billing period. Compensation for design services for the Augusta Engineering Department shall be a lump sum for each phase or item of work authorized by the City. The Consultant shall invoice based on the perceritage of the work completed during the billing period. Upon completion by the Consultant of each phase of the work and approval thereof by the City, the City will pay the Consultant a sum equal to one hundred percent (100%) of the compensation set forth herein, less the total of all previous partial payments, paid or in the process of payment except as otherwise stated below for Water and Sewer design services. Compensation for design services for the Augusta Utilities shall be invoiced based on the sum of all actual costs incurred in the performance of the work, including all direct, payroll, overhead, and profit costs in an amount not-to-exceed the compensation set forth herein for the Water and Sewer Plans Phase. CONTRACT DISPUTES This Agreement shall be deemed to have been executed in Augusta, Georgia, and all questions of interpretation and construction shall be governed by the Laws of the State of Georgia. All claims, disputes and other matters in question between the OWfler and the Consultant arising out of or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. The Consultant, by executing this Agreement, specifically consents to venue in Augusta and waives any right to contest the venue in the Superior Court of Richmond County, Georgia. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 9 CONTRACT TERMINATION Pursuant to O.C.G.A. 36-60-13, this Agreement shall terminate absolutely and without further obligation on the part of the City at the close of the calendar year in which this Agreement is executed and at the close of each succeeding calendar year for which the agreement may be renewed by the parties hereto. This Agreement shall nevertheless automatically be renewed unless the City provides written notice to the Consultant of its intention to terminate the Agreement at least thirty days prior to the close of the calendar year for which the Agreement is presently effective between the parties and/or has been renewed by the City. This Agreement shall obligate the City solely for those sums payable during the initial term of execution or in the event of renewal by the City for those sums payable in such individual renewal terms. Notwithstanding the foregoing language, the Consultant agrees to continuously render the professional services specified by the Agreement to the City for such terms or renewal terms as are effective pursuant to this Agreement and for which the City agrees to pay in accordance with the terms ofthe Agreement or any future amendments thereto. The City may terminate this contract in part or in whole upon written notice to the Consultant. The Consultant shall be paid for any validated services under this Contract up to the time of termination. PERSONNEL The Consultant represents that it has secured or will secure, at its oWfl expense, all personnel necessary to complete this agreement, none of whom shall be employees of, or have any contractual relationship with, the City. Primary liaison with the City will be through its designee. If the project includes AU work, the Consultant shall identify, in writing, a water/sewer project manager responsible for direction and coordination of this portion of the project. All of the services required hereunder will be performed by the Consultant under his supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under law to perform such services. All professional personnel, including subcontractors, engaged in performing services for the Consultant under this agreement shall be indicated in a personnel listing attached hereto as Exhibit "A" and incorporated herein by reference. No changes or substitutions shall be permitted in the Consultant's key personnel as set forth herein without the prior written approval of the Director or his designee. The Consultant shall employ in responsible charge of supervision and design of the work only persons duly registered in the appropriate category; and further shall employ only qualified surveyors in responsible charge of any survey work. The Consultant shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the Consultant and responsible for the work prescribed by this agreement. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 10 CONFIDENTIALITY The Consultant agrees that its conclusions and any reports are for the confidential information of the City and that it will not disclose its conclusions in whole or in part to any person whatsoever, other than to submit its written documentation to the City, and will only discuss the same with it or its authorized representatives. Upon completion of this agreement term, all documents, reports, maps, data and studies prepared by the Consultant pursuant thereto shall become the property of the City and be delivered to the Director of Engineering. Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or results and findings of the work conducted under this agreement shall not be presented publicly or published without prior written approval in writing by the City. It is further agreed that if any information concerning the proj ect, its conduct, results, or data gathered or processed should be released by the Consultant without prior approval from the City, the release of same shall constitute grounds for termination of this agreement without indemnity to the Consultant, but should any such information be released by the City or by the Consultant with such prior written approval, the same shall be regarded as public information and no longer subject to the restrictions of this agreement. IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below. Executed on behalf of Consultant RECOMMEND FOR APPROVAL: CITY OF AUGUSTA, GEORGIA fJ Consultant Firm <D__ r- 1, LJ~l1 Representative r1 Approved: Date ~ 1"'50 I 'Oi [ATTTACHED CORPORAtrE SEAL] J~e~-;::.t;:- Approved: Date 't? ~7 ~ 7 ATTACHED CORPORATE SEAL] ATTEST: ATTEST: "'2 , 4( -*/. / Title: .~ . , '" ~ ,/ Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 11 RICHMOND COUNTY HOSPITAL AUTHORITY Attest: Q~ O.'nw-W Clerk llA SCOPE OF SERVICES General Scope of Services The services to be furnished by the Consultant under this Agreement shall be those necessary to survey, design, and provide preliminary plans, right-of-way plans, final construction plans, special pr ovisions, contract documents and other related studies and services for: (see attached Engineer's proposal, Exhibit "A") Services shall be provided in accordance with the Scope of Services for each phase of the work with the following specific items of clarification: Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 12 TRAFFIC ENGINEERING/CONCEPTUAL DESIGN PHASE TRAFFIC ENGINEERING: l. The purpose of the Traffic Engineering phase of the work is to study existing traffic conditions and accident data, to project design year traffic volumes, and to recommend required improvements. This activity shall only be required when data is not readily available from the APW Traffic Engineer and shall be performed as directed in writing by the Design and Review Manager. 2. The Consultant shall prepare and submit to the City for approval a traffic study and report, which will include the following: A. Measurement of existing daily (24 hour) traffic counts and peak hour turning movement counts for each major intersection defined in the General Scope of Services. B. Collection and analysis of accident data along the Project and preparation of an accident diagram to identify accident trends along the corridor. C. Identification of deficient roadway geometrics and recommended solutions. D. Analysis of existing traffic conditions to identify peak hours, peak-to-daily ratios and directional distributions. Capacity analysis will be performed to determine the operational efficiency of the intersections for existing traffic conditions. E. Projection of design year peak hour traffic volumes for the project. The Consultant will be required to coordinate with the Augusta Traffic Engineering staff. Capacity analysis will be performed to determine the operational efficiency of the intersections and storage lane requirements for the design year traffic conditions. 3. The Consultant shall prepare a draft corridor study report that will include presentation of all existing and projected traffic data, accident data, method of analysis, discussion of comparative levels of service and traffic operational characteristics, recommendation of selected alternatives, schematic diagrams for the existing and proposed intersection layouts, and documentation of evidence to support the consultant's recommendations. The Consultant shall submit two (2) copies of the draft report to the City for review. A meeting will be held with City personnel to determine the concept alternative(s) to be developed. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 13 CONCEPTUAL DESIGN: 4. The Consultant shall prepare conceptual design plans at a scale to be approved by the Pre-Construction Engineer for presentation and approval by the City. The concept plan shall be submitted to the City for review. 5. Concept plans shall include, but are not limited to, typical sections, centerline alignment with degree of curvature ShOWfl, edges of pavement, curb and gutter, medians, anticipated wall locations, property lines, property owners, existing and proposed rights-of-way, street names, major drainage, areas of anticipated grade changes, land lot lines, north arrow, and legend. The Consultant shall prepare at least two (2) sets of displays for a public information meeting and attend the meeting to assist the City in answering questions. 6. The Consultant shall submit a final corridor study report that includes all findings of the conceptual design in addition to the information contained in the draft corridor study report, when required, with a copy of the concept plan for the City's review and approval. The Consultant shall prepare a summary of the corridor study report for distribution at the public information meeting. DATA BASE PREPARATION PHASE l. The Consultant shall not begin work on this phase of the work until the City issues written authorization to proceed on all or any portion of the work. 2. The Consultant shall obtain, enhance, and/or perform topographical mapping of the project corridor and limits at a scale and accuracy acceptable to the City. The base mapping shall depict and/or establish the following: A. Existing roadways, rights-of-way, property lines, property owners, bridge improvements, culture, topographic features, driveways, utilities, drainage structures, drainage channels, and/or information necessary to design, obtain rights-of-way and easements, and construct the Project. (See Appendix B.) B. Obtain all plats and deeds from courthouse records, Public Works & Engineering Department, and other City departments' files of all properties affected by the project. Compile a listing of property data consisting of all property oWflers' names, addresses, tax parcel numbers, land lot numbers, district numbers, deed book number, and page number, plat book number and page number, and existing lot area. C. Establish horizontal control referenced to Georgia State Plane East Coordinates (N.A.D. 83) applying the appropriate grid factors to each measure. Vertical control shall be tied to the North American Vertical Datum (1988). (See Appendix B.) Additional permanent control (minimum of two locations) shall be established by the Consultant in areas outside ofthe anticipated areas. This is to ensure project control re-establishment after construction. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 14 Control monuments shall be either Feno (a patented system) polyroc survey markers or of concrete with a brass disk in the top. Feno monuments shall have an aluminum magnetic cap in them, and the spike shall be 600 mm long unless conditions dictate otherwise. Any deviation from this length shall be approved by the City Engineer. Ifmonuments to be reset are NGS or USC & GS monuments, reset monuments shall be in accordance with NGS Standards as regards to material, depth, size, etc. Concrete control monuments shall be four (4) feet in depth and at least twelve (12) inches in diameter unless conditions dictate otherwise. Deviation from this length shall be approved by the City Engineer. A No.4 rebar shall be set in the concrete or in lieu of a rebar and brass disk, an aluminum magnetic cap (such as used with the Feno monuments) may be used. D. Location and depiction of all N.G.S. monuments, project monuments, traverse points, and benchmarks used or set by the Consultant. E. The Consultant shall research and identify on the plans all parcels which have septic drain fields or similar on-site sewage facilities. The City/State Health Department and the AU records shall be researched for septic and/or sanitary sewer status. Visual inspection for physical evidence of such facilities shall be performed by the Consultant's project manager in charge ofthe AU design. In the case where the AU has no facilities within the limits of the project, the Consultant's roadway project manager shall perform this task. 3. Photogrammetrically derived digital terrain data whether provided by the City or obtained by the Consultant shall be field verified. Any obscured areas shall be field surveyed. The City shall be provided sufficient evidence of field verification of obscure areas. Any error found in the digital mapping by the Consultant shall be immediately reported to the City and corrected. 4. The Consultant shall prepare base plan sheets on mylar or vellum in ink for submittal to the City. Base sheets shall be prepared in accordance with current City practice with regard to method of presentation. Information shown on the base sheets shall include north arrow, graphic scale grid tics, existing right-of-way lines, property lines, existing topography and planimetrics, property owners' names, land lot lines, existing drainage and existing surface evident utilities. Standard legend will be provided by the City. 5. If the project includes AU work, and depending upon the scope of the AU work, all existing water and sewer within 250 feet minimum of knOWfl limits of construction shall be incorporated into the database plans. The AU "as-builts," record drawings, and "counter maps" shall be utilized in locating water and sewer facilities prior to field surveying of above-ground features and sanitary sewer inverts. The Consultant's water/sewer project manager shall recommend to the AU when and if probing/uncovering of existing water lines is necessary to avoid conflicts with roadway features and other utilities. Also, if T.V. recording of the sewer lines for tap locations and condition of pipes is necessary, the Consultant shall recommend to the AU when this work should be done. The AU may elect to perform the T.V. fieldwork with AU forces. Augusta, GA Engineering Consultant Services Agreement Engineering Department August 2007 15 The field and office work related to this will be compensated for under the Miscellaneous Services Phase (Appendix E). This work should be accomplished prior to final engineering starting for roadway and water/sewer plans. PRELIMINARY PLANS PHASE l. The Consultant shall not begin work on this phase until the City Issues written authorization to proceed on all or any portion ofthis phase of work. 2. The Consultant shall prepare and submit to the City for approval, preliminary roadway designs of the approved concept covering the following: A. Define horizontal and vertical geometrics for roadways including survey centerline and/or construction centerline with stations, bearings, complete curve data, super elevations, and speed designs. B. Plot cross sections at lOa' intervals. C. Determine retaining wall locations if required and develop preliminary wall plans. (See Appendix H.) D. Prepare preliminary maintenance of traffic plans as required. E. Determine preliminary earthwork quantities, evaluate stage construction earthwork requirements. F. Develop basic roadway typical sections from general typical sections supplied by the City. G. When sufficient plans showing proposed plan, profiles, typical sections, cross sections, and proposed drainage have been developed, the Consultant shall submit blueline sets directly to the utility companies to obtain marked prints showing corrected existing locations and proposed relocations. These marked prints are to be used later by the Consultant for preparation of final utility plans. These marked prints are to be kept by the Consultant for the duration of the project. H. Prepare preliminary right-of-way plans showing culture, improvements, construction limits, drainage, drives, access controls, construction easement and right-of-way limits, oWflers' names and parcel numbers (see Appendix C). 1. The Consultant shall prepare separate construction and right-of-way cover sheets identifying the project location. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 16 3. The Consultant shall prepare a preliminary drainage design covering the following: A. Prepare a drainage map indicating drainage areas, flows, and existing and proposed major cross drains. B. Develop a preliminary drainage layout showing major cross drains, inlets, catch basins, sanitary sewers and bridges. C. Investigate, analyze, and provide the design for drainage facilities necessary so as not to cause drainage problems upstream or downstream from the project. The Consultant may be required as a part of this agreement to provide for drainage detention facilities if requested by the City. D. Prepare a drainage report to address pre-project and post-project conditions. The report will include documentation of all pertinent data to substantiate the Consultant's findings and/or recommendations. E. Perform quality assurance review. 4. The Consultant shall provide documentation of applicable criteria, such as horizontal and vertical clearances, design speed for horizontal and vertical curves, stopping sight distance, roadway dimensions and superelevations. 5. The Consultant shall prepare any and all permit applications and supporting data for the City to sign and send to the appropriate permitting authorities, such as, but not limited to, railroads, Corps of Engineers, FEMA, Georgia DOT, etc. The Consultant shall compensate these entities for any review costs, or permit fees if required by the particular permitting agency. If the project includes AU work, the Consultant shall provide similar permitting assistance to the AU as applicable. 6. The Consultant shall perform the complete subsurface investigation program for roadways on new alignment, bridges, retaining walls, box culverts, major excavation locations, embankment evaluations, and pavement analysis. This shall include all the necessary drilling, sampling, testing, and soil engineering reports and design recommendations based on such soils data sufficient to design and construct the project. A copy of the investigation documents shall be provided to the City. 7. The Consultant shall submit for review and approval by the City the following preliminary plans for bridges in accordance with Appendix F: A. Preliminary layout drawing with a plan and elevation view of the proposed most economical bridge structures, utility bridges and detour bridges where needed. Indicated on the drawing shall be the beginning and ending bridge stations, span lengths, location of fixed and expansion joints, location and elevation of nearest bench mark, location and magnitude of the minimum horizontal clearances, a narrative description of the construction procedure along with any sketches necessary to indicate stage construction and handling of traffic, location of longitudinal and transverse construction Augusta, GA Engineering Consultant Services Agreement Engineering Department August 2007 17 joints, cross section of the structure indicating the most economical beam spacing and depth of web, horizontal and vertical curve data, a north arrow and the depth of structure used in computing the vertical clearance. B. All computations as to how the minimum vertical and horizontal clearances were attained. C. All preliminary design notes and cost comparisons from which the most economical structure type and beam spacing was obtained. 8. If the project includes AU work the Consultant shall prepare preliminary water/sewer design and a construction cost estimate. It is anticipated that AU facilities within roadway intersections will need design and shall be included in the general scope of services whether or not the ENGINEERING SCOPE OF SERVICES include changes to the intersection. Preliminary design shall cover the following: On the proposed preliminary roadway plan view with stationing as a base: A. Location and size of all proposed (new or upgraded) water lines, bore pits, boundary service meters, meter vaults, etc. B. Location, size, and material for all existing water mains, service meters, meter vaults, to be removed, abandoned or to remain in service. C. Location and size of all proposed (new or upgraded) sanitary sewer lines and manholes. D. Location, size, and material for all existing sanitary sewer lines to be removed, abandoned, or to remain. E. Identification of all possible conflicts with septic or other on-site sewage facilities. F. Plan view detail inserts showing potential crossing confliCts with water mains 8" or greater, sewer lines, storm drainage culverts, gas mains greater than 6", major telephone duct banks/conduits and/or manholes, and other major utilities. The Utility plans prepared for the roadway project shall be reviewed to determine proposed utility relocations and utilities to remain. G. Easements needed for water/sewer work whether inside roadway easements or outside the roadway construction limits. On the proposed roadway centerline profile grade as a base: H. A profile of each individual existing water line to remam in place shall be incorporate into the road profile or sewer profile. I. Show crossings with existing water lines, sanitary sewer lines, gas mams, drainage culverts, and other major utilities. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 18 J. Show approximate bottom elevation of bores and receiving pits shoring and/or grading limits. K. Research the AU records to identify special water pressure zones and identify on plans the high pressure and low-pressure zones and the valves (PRV), and other controls that may be sensitive to any changes during construction ofthe project. Upon completion of the AU preliminary plans and after a quality assurance/control review by the Consultant's water/sewer project manager, the Consultant shall submit three (3) sets of full size blueline prints ofthe water/sewer plans and roadway plan, profiles, cross sections, and utility plans along with a preliminary construction cost estimate. Also to be submitted is a copy of the checklist (included in the water/sewer chapter of the ENGINEERING Plans Preparation Manual) signed by the Consultant's water/sewer and roadway project managers, certifying that the plans were reviewed for errors, omissions, economy of design, and conflicts between the roadway and water/sewer plans. These plans shall be submitted concurrently with the roadway preliminary plans to ENGINEERING. 9. Upon completion of the preliminary roadway plans, the Consultant shall submit five (5) sets of full size blueline prints to the City for review along with a preliminary construction cost estimate. 10. The review comments from the City (ENGINEERING and AU) shall be incorporated into the plans by the Consultant. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 19 FINAL WATER/SEWER PLANS PHASE l. The Consultant shall not begin work on this phase of the work until the AU or ENGINEERING issues written authorization to proceed on all or any portion of this phase of work. 2. After a project team meeting, the Consultant shall prepare and submit for approval final water and sewer designs cover the following: A. Provide complete water main designs with appropriate cross-over tie-ins. All work accomplished in the Miscellaneous Services Phase shall be incorporated into the final design. Final sizes of water mains will be determined by the Water System based on final roadway concept and typical section. Show all fire hydrants, valves, tees, crosses, reducers, casings, plugs, tapping sleeves, meter boxes, pressure reducers, service connections, vaults, service boundary meters, air release valves, thrust blocks, and other related appurtenances. B. Profile of water main crossing roadway showing all known utilities to remain and proposed utilities to be installed. Also show the limits of bore and receiving pits. C. Complete profile of new and existing water mains to remain. All horizontal and vertical bends shall be identified and located on profiles for new water mains. D. Schematic detail inserts shall be shoWfl for all cross-over tie-ins and other complex connections. Where probing/uncovering of existing lines is done, the detail insert covering these locations shall be to scale 1 = lOft. or smaller. E. Proposed sewer line plan and profiles with manhole top and invert elevations and pipe slopes. Re-constructed and new lateraVtaps. F. Relocated meters and added new services. Relocated meter to be shoWfl at final location. Stage construction plan shall show interim relocations. G. Abandonment of existing water mains and services. H. Provisions for temporary water feed if necessary. 1. Details for all bridge, culvert, and stream crossings showing hangers, supports, piers, bends, and casings on a scale of 1 "= lOft. horizontal and vertical. J. The Consultant shall prepare a water/sewer construction staging sequence based on the roadway stage construction plans. All temporary tie-ins and lines needed to maintain service for water/sewer will be identified on these plans. Water and sewer service shall be maintained at all times, unless approved by AU. The Consultant's water/sewer and roadway project managers shall review these plans concurrently, and the City shall be notified if a resolution to conflicts cannot be made without a significant cost to either the roadway or water/sewer construction. Temporary tie-ins, cut-offs, and temporary service lines shall not be proposed without consideration for existing pressure, size of lines, and condition of existing water lines. It is the responsibility of the Consultant's water/sewer project Augusta, GA Engineering Consultant Services Agreement Engineering Department August 2007 20 manager to become knowledgeable ofthe existing water service in the area in terms of high/low pressure service boundary and interface with city service lines. It may be necessary to prepare a special provision for a trial shut down and or pressure tests prior to cut-ins or temporary tie-ins. The Consultant shall make AU aware of potential problems that may result in loss of service, prior to the completion of the stage construction plans. Special need institutions including, but not limited to, hospitals, clinics, emergency care centers, large office buildings, regional shopping malls, and factories, shall be considered as priority customers in the construction staging so as to limit water outages for tie-ins or other water main work. The Consultant shall notify AU if a special provision in the construction contract is needed in these cases. K. The Consultant shall include in the plans a 24" x 36" summary of quantities sheet and a detailed estimate sheet. 3. The Consultant shall prepare the plans in accordance with current City practice with regard to method of presentation, pay items, special drawings, special provisions, and summaries thereof. 4. The Consultant shall submit three (3) complete sets of water/sewer plans with a draft copy of Special Provisions and two (2) sets of roadway plans for final review by the AU. Comments received from the AU as a result of this submittal shall be incorporated into the plans by the Consultant at no extra cost to the CITY. 5. Once the plans, Special Provisions, and other contract documents have been revised based on the final review comments, the Consultant shall notify the AU and ENGINEERING, in writing, that the water/sewer portion of the project is ready for property acquisition. This notification shall be prior to the roadway right-of-way plans being submitted as "Final right-of-way." 6. The Consultant shall be prepared to submit one (l) set of reproducible mylar plans, as requested by the AU, at no extra cost to the City. 7. The Consultant shall take special note that right-of-way negotiations may require some minor revisions that do not affect the scope of the project as they are relatively minor in nature. Typical changes or revisions include, but are not limited to, the following: adjusting easements to avoid trees or sites of cultural interest, relocating service meters, revising sanitary sewer lateral locations, relocation of fire hydrants, relocation of sanitary sewer manholes, adjusting manhole tops, and other revisions commonly requested. These minor revisions shall be made to the final plans and parcel plats, by the Consultant at no additional cost to the City. Any changes considered to be more than minor in nature, by AU, will be compensated for under the Miscellaneous Services Phase. 8. The Consultant's water/sewer project manager shall attend the pre-bid and the pre- construction conference to answer questions verbally and follow up with written responses. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 21 9. Once plans and contract documents have been revised based on comments received during the construction bidding process, lO sets of ADDENDUM plans and contract documents shall be submitted for each ADDENDUM at no cost to the City unless they are due to Miscellaneous Services requested by the City after final plans were submitted, upon receipt of specific request by ENGINEERING or AU. lO. The Consultant shall maintain an updated set of construction plans throughout the life of the project until construction of the water/sewer facilities has begun. Plan revisions distributed by ENGINEERING after 90% final plans have been completed shall be reviewed and analyzed by the Consultant's water/sewer project manager for impacts to water/sewer facility design and construction contract items. The Consultant shall notify the AU of water/sewer plan revisions, pay item, quantity, and easement changes needed as a result of the revision by ENGINEERING. These services shall be provided as a part of the Final Water/Sewer Plans Phase. If plan revisions are requested by the AU as a result of this analysis, the work will be compensated for under the Miscellaneous Services Phase. FINAL ROADWAY DESIGN AND CONSTRUCTION PLANS PHASE l. The Consultant shall not begin work on this phase until City issues written authorization to proceed on all or any portion ofthis phase of work. 2. The Consultant shall prepare final right-of-way plans and submit for review and approval. Right-of-way plans will not be approved until they meet the criteria set forth in Appendix "c." 3. After the right-of-way plans have been approved, and when directed by the City, the Consultant shall stake all required right-of-way and easements as set forth in Appendix "B." 4. The Consultant's services for the roadway construction plans shall include the following: A. Conduct additional field surveys to obtain data necessary for the Consultant to complete final design in accordance with this Agreement. B. Prepare plan and profile sheets for roads, streets, and driveways. Plans shall show all the necessary information as determined by the City to permit construction stake-out and to indicate and delineate details necessary for the construction ofthe complete facility by a construction contractor, including right-of-way and easements with appropriate stations and offsets. C. Prepare detailed plan sheets for all design features requiring additional detailed design information, including such examples as the geometrics of intersections at l" = 20' scale identifying radius points, special superelevation requirements, spot elevations or curb line profiles, curb cut ramp locations, right-of-way and other details necessary to clearly allow construction stakeout, local street treatment, traffic signal mast arm foundations, minor structures, drainage facilities, and appurtenances, such as utilities and details covering special problems. D. Prepare drainage design in accordance with design practice of the Georgia Department of Transportation utilizing current Georgia Department ofcAugusta, GA Engineering Consultant Services Agreement Engineering Department August 2007 22 Transportation drainage manuals, including analysis and design forms. Prepare complete drainage cross sections for all drainage systems including structure numbers, type, location, inverts, pipe sizes, existing and proposed ground lines. Headwater elevations shall be shoWfl on major drainage. If the project includes AU work, the storm drainage profiles shall be coordinated with the Consultant's water/sewer project manager for conflict identification and resolution with water/sewer lines. E. Prepare cross sections of highways, roads, and streets showing the existing and proposed finished grade and sub grade elevations at intervals of 50 feet measured along the centerline of construction unless otherwise directed by the City. To ensure proper coordination, it may be necessary for the Consultant to plot critical storm drainage, water lines or other utilities on the cross sections. F. Prepare utility plans including existing utility locations as determined from mapping and field surveys by the Consultant, verified and supplemented by each utility owner. Proposed utility relocations will be shown, such information being furnished by each utility OWfler, through the Consultant and transferred to the plans by the Consultant. The Consultant shall coordinate and attend technical meetings with utility companies and the City for the purposes of discussing utility conflicts and necessary relocations. The Consultant shall advise and invite the City to these meetings. G. Prepare a detailed construction sequence and plan that also indicates maintenance of traffic procedures to be utilized during each construction phase. This detailed construction sequence shall be incorporated in the Construction Contract. H. Prepare signing and marking plans and provide signing and marking details as required for the project. I. Prepare traffic signal plans indicating appropriate timing, phasing, and displays if not provided by the ARC Traffic Engineer. J. Prepare flexible pavement design recommendations. K. Prepare erosion control plans for the project, considering stage construction requirements for the proj ect. L. Prepare Summary of Quantities, Schedule of Quantities, and Detailed Estimate as directed by the City. M. Prepare an Estimate of Construction Cost for each construction contract based on the approved contract drawings, using estimated quantities and current construction bid price data. N. Prepare a stakeout plan indicating coordinated construction centerlines, complete curve data, horizontal and vertical control data with coordinate values, station and offset and actual plotted location of control points. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 23 O. Design and prepare construction plans for any and all gravity retaining walls, including wall envelopes. The plans shall include fully dimensioned geometric layout to permit staking in the field without additional computation by the survey party. All elevations required for construction shall be shoWfl. P. Design and prepare construction plans for the bridge(s). The plans shall include fully dimensioned geometric layout to permit staking in the field without additional computation by the survey party. All elevations required for construction shall be shoWfl. Quantities for each unit of superstructure and substructure shall be computed and tabulated. The total quantities for each construction pay item shall be listed on the Plan and Elevation Sheet. Q. Perform construction assistance as set forth in Appendix "J." R. Perform a quality assurance review. 5. Final plans shall be prepared in conformity with current practices of the City with regard to method of presentation, scales, pay items, special drawings, and summaries thereof. 6. The Consultant shall submit up to ten (10) complete sets of plans and two (2) sets of half size plans for and attend a final field plan review, which may include representatives of the City and the State Department of Transportation in some cases, prior to acceptance of the design work. Comments received from the City as a result of this final review will be incorporated into the design by the Consultant. The Consultant shall be prepared to submit up to lO complete sets of plans and specifications as required by the City at no extra cost to the City. 7. The Consultant shall take special note that due to the right-of-way negotiations, there may be some revisions needed that do not affect the overall scope of the project and are relatively minor in nature. Some of these changes or revisions needed may be, but are not limited to, the following: addition or deletion of gravity walls, relocation of drainage, relocation of driveway tie-ins, revising construction limits or other revisions necessary as part of the right-of-way negotiations as authorized by the City. 8. The Consultant may be called upon and shall be prepared to explain or otherwise defend its road design with regard to utility relocations, property damages, safety requirements, vertical and horizontal road alignment, drainage design and considerations or other questions regarding the engineering designs at no extra cost to Augusta, Georgia. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 24 MISCELLANEOUS SERVICES The Consultant may be required to perform additional services or tasks related to the work outlined in the Scope of this Agreement that are specific to site conditions and are not typical in nature. The Consultant shall, at the City's request, submit a proposal indicating man-hours and costs to the City for approval. The Consultant shall not begin on any task until the City issues written authorization to proceed. The services for this phase may include, but are not necessarily limited to the following, and when authorized by the City. l. Design and detailing of storm water detention. 2. Special design retaining walls, including soil investigation and report. 3. Additional surveys which may be requested. 4. Revisions which may be requested as a result of negotiations for right-of-way, other than minor revisions identified in the final Design and Construction Plans Phase. 5. Written legal descriptions for any and all parcels as requested by the City. This may occur after the right-of-way negotiations begin or are finalized. 6. Additional geotechnical material investigations if requested, such as asphalt cores, soil erosion index evaluation, etc. WATER/SEWER MISCELLANEOUS SERVICES The Water/Sewer Miscellaneous Services may include, but are not limited to, the following: l. Studies and/or design related to converting a property oWfler from a septic, or other on- site sewage system, to a sanitary sewer service owned by AU. 2. Temporary water or sewer service due to roadway or utility staged construction. 3. Additional design, including service meters, due to re-defining of the AU Service boundary. 4. Additional design due to development projects plans being incorporated after final engineering for AU facilities has been started. 5. Changes in design requested by the AU due to roadway horizontal and vertical alignment changes after final engineering for AU facilities has been started. 6. Extension of water lines or sanitary sewer lines more than 300 feet outside the limits of road construction. 7. Phasing or splitting the project for an additional contract bid letting. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 25 8. Separating the AU project from the ENGINEERING project for a separate construction bid letting. This may include preparing a separate contract, bid schedule, printing of plans and contract documents, advertising, assistance in reviewing the bids, and tabulation of bids. 9. Changes in design requested by AU due to roadway typical section changes resulting in adding or reducing the number of lanes. This does not include adding turn lanes at intersections, which is covered in the general scope of services. lO. Conversion of all plans, design computations, and reports to metric units. ll. Additional parcel easement plats. l2. Field location and probing/uncovering of all existing water mains within knoWfllimits of construction impacts, every lOa feet minimum, with horizontal accuracy of 1 ft. and vertical accuracy of 0.5 ft. If approximate crossing locations are known, these also shall be located. The work includes the data being incorporated into the database plans with the vertical information to be shoWfl on cross sections. 13. T.V. recording of sewer lines and/or interpreting the T.V. recording data and including lateral/tap locations on the database plans. l4. Additional survey, design, feasibility studies, and/or cost estimates related to developer agreements. Augusta, GA Engineering Department Engineering Consultant Services Agreement August 2007 26 (' ,..... . ( ~ Cranston Engineering' Group, PC. ENG~ERS-PLANNERS-SURVEYORS 452 ELI4S ~, AUGUST.\., GEORGIA 80901 POST OFFICE BOX 26~, AUGUSTA, GEORGIA 80908 TELEPHONE 706-722-1688 FAcSIMn.E 706-722-8879 mail@cranstonengineering.eom THOMAS H. ROBERTSON, PE, Mop, RLS JAMES B. CRANFORD, JR., PE DENNIS J. WELCH, PE J. CRAIG CRANSTON, PE, RLS QlETIREDl May 9, 2007 Mr. Abie Ladson, P.E. Director AugustaPublic Works and Engineering Department 1815 Marvin Griffin Road Augusta, Georgia 30906 Re: D'antignac Drainage hnprovements Our File No. 2007-170 Dear Abie: In accordance with your request, we are pleased to offer the following revised proposal for accomplisrung the necessary surveying and engineering services for the drainage study and design of storm drainage improvements to D'antignac Street from gth Street to Walton Way. . . GENEAAL D'antignac Street has a low point in front of University Hospital which is drained through a series of pipes to the Third Level Canal just below gilt Street. During periods of heavy rain, this area ponds to the extent that electrical rooms in the adjacent buildings have been put at risk by the rising water. SCOPE OF WORK Utilizing the two foot aerial map of the Augusta Canal, we will perform field investigations of the property in orderla try to verify existing drainage patterns. On~e the drainage patterns have been identified, we will prepare hydrology calculations of the existing conditions to us~ as a baseline for the proposed improveni.ents. We will then identify one or two schematic alternatives and prepare hydrology calculations for these alternatives for comparison purposes to the current conditions. At this point, we would like to meet with you in order to review the alternative(s) and would anticipate receiving your approval of the propqsed im.prov~ments prior to proceeding onto the design phase. Once the schematic plan has been approved, we will perform field surveys of the necessary properties, locating planimetrically all visible improvements and topographically mapping the terrain elevations in critical areas. The survey precision will be sufficient to produce elevation contours at one foot intervals, supplemented by appropriate spot and structure elevations. We wili accomplish vertical control surveys to relate the elevations to the National Geodetic Vertical Datum of 1929, commonly referred to as mean sea level. We propose to show existing utility lines based on maps furnished by the utility owners and visible surface features. These utilities will include power, gas, water, telephone, sewer, storms ewer, and cable televison. Using this field data, together with the boundary plats of record, we propose to prepare a base map at an appropriate scale for use in the design of the proposed improvements. Exhibit "A" ~. ( Mr, Abie Ladson, P.E. May 9, 2007 Page 2 Utilizing the prepared base map, we will prepare plans. specifications. and contract documents for the proposed drainage improvements. We will begin with preliminary design plans showing horizontal and vertical alignments of the proposed storm sewers, as well as the necessary structures and miscellaneous details. After your review and approval of the preliminary plans, we will prepare final design plans of the proposed improvements and easement plats for the acquisition of any property that may be required for the construction of the improvements. Plats will be prepared on an as needed basis at the unit rate stated below in the fee proposal. We have included an estimate of the needed plats in the fee schedule for your convenience. Construction drawings will be prepared in ink on mylar film at an appropriate scale. We can also furnish the drawings in AutoCAD computer disc format, if desired, at no additional fee. ill the event of difference between the disc-reproduced drawing and the original tracing, the hard copy tracing will govern. It is our understanding that the bidding and construction phase services for this project will be handled by City of Augusta personnel. However, should you need for our firm to supply any services during either the bidding or construction phases of the project, then we would be happy to do so on a time and material basis in accordance with our Standard Rates and Charges in effect at the time the work is performed, FEE PROPOSAL ,- Our fee for the surveying and design work for the D' antignac Street drainage improvements study and design will be a lump sum of $70,680.00, which could be broken down by project phase as follows: Field Investigations, Hydrology Studies & Schematic Plan Field Surveys, Property Research & Base Map Preliminary Design Final Design Contract Documents Surveying & Engineering Total $ 12,840.00 $ $ $ $ $ 23,100.00 15,200,00 17,600.00 1,940.00 70,680.00 Easement Plats - If Required (Estimated 6 @ $1,500) $ 9,000.00 We expect to submit periodic invoices covering the design work as it progresses and to receive payment within thirty days thereafter. TIME OF COMPLETION We are prepared to begin work at your direction and expect to complete the field investigation, hydrology studies and schematic plan within sixty (60) days of receiving the authority to proceed. After approval of the schematic plan, we will need forty-five (45) days to perform the field surveys and prepare the base map and an additional seventy-five (75) days more to complete the preliminary and final design designs for a total of approximately six (6) months, exclusive of any review periods. ,- { Mr. Abie Ladson, P.E. May 9,2007 Page 3 We appreciate the opportunity of making this proposal and trust that you find it satisfactory, Should you have any question concerning the scope of the services offered, or the fees, please do not hesitate to give us a call. Sincerely, CRANSTON ENGINEERING GROUP, P.C. ~ ~.W~~ Dennis J. Welch, P.E. DJW/tdj cc: Kyle Howell - University Hospital ACCEPTED: AUGUSTA PUBLIC WORKS & ENGINEERING DEPARTMENT BY: TITLE: DATE: G:IAA-CORRESPONDENCEI2007\OO7 -170 - D'Antignnc Street Drainage hnpmvements\07 .170 Propo,.]. wpd PROJECT TASK DAYS BEGIN END 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 30 31 D'ANTIGNAC DRAINAGE IMPROVEMENT PROJECT Proposed Project Schedule - Exhibit "B" APPENDIX A STANDARD SPECIFICATIONS CRITERIA The Consultant shall become familiar with the latest, as determined by the City, the American Association of State Highway and Transportation Officials' Design Manuals for Arterial Streets. Rural. Urban. and Interstate Highways. including those standards adopted by the AASHTO and approved by the Secretary of Commerce, as provided by Title 23, United States Code, Section l09 (b), with the City's and Georgia D.O.T. Standards, Procedures, Plans, Specifications and Methods, with Federal Highway Administration procedures relating to plan review and approval, and shall produce plans in accordance therewith. DESIGN SPECIFICATIONS Design for bridges and other structures shall be in accordance with the American Association of State Highway and Transportation Officials', hereinafter referred to as current "AASHTO," Design Specifications; AASHTO Standard Specifications for Horizontal Curved Highway Bridges; AASHTO Standard Specifications for Structure Supports for Highway Signs. Luminairs and Traffic Signals, current edition; and AASHTO Guide for Selecting, Locating and Designing Traffic Barriers, current edition. Traffic engineering shall be performed in accordance with procedures outlined in the Highway Capacity Manual, Current Edition. The lighting design shall be in accordance with the AASHTO publication, An Informational Guide for Roadway Lighting current edition, and the Standard Specifications for Road and Bridge Construction as modified by Supplemental Specifications and Special Provisions, current editions. On facilities where driveways are included, the Consultant shall become familiar with the Georgia D.O.T. regulations and procedures and shall produce plans for upgrading driveway control. CONSTRUCTION SPECIFICATIONS The plans shall be in accordance with the Georgia D.O.T.'s Standard Specifications for Construction of Roads and Bridges, as amended. The Consultant shall have access to the Georgia Standard Construction and Materials Specifications for use throughout the Proj ect. A-I Engineering Consultant Services Agreement August 2007 Engineering Department PLAN SIZES Preliminary plans for roadways, bridges, and walls may be pencil drawings on paper having outside dimensions of24" by 36" with l-l/2" margin on the left and l/2" margin elsewhere. All final construction plans, shall be black ink drawings on 3 mil thick mylar with matte finish on both sides, of reproducible quality, having the same dimensions as the preliminary plans. CONSTRUCTION PLAN REQUIREMENTS Detailed requirements for the construction plans shall meet the criteria set forth in the Augusta Engineering Department Plan Preparation Guidelines. The plans shall be fully dimensioned; all elevations necessary for construction shall be shoWfl similar to the GDOT's normal practice. They shall include a fully dimensioned geometric layout to permit staking in the field without additional computation by the survey party. Utility locations and methods of attachment shall be shoWfl. Utilities to be carried on bridges will be established by the City. In steel construction, the sizes, and overall dimensions of members, their exact locations, the number and arrangement of fasteners, fastener spacing, welds, and other details necessary in preparation of shop detail drawing shall be shown. In concrete construction, the location of all reinforcement shall be shoWfl and the plans shall include complete schedules of straight and bent bars with bending details. The Consultant shall check all details and dimensions shoWfl on the plans before they are submitted to the City for reVIew. Roadway plan sheets shall have the existing topography on the back of the sheet to permit manual revisions to the front of the drawing, using a screening process producing 85 lines per inch with 50% light. Existing topography may be plotted in ink if this gives a screening effect acceptable to the City. Topography shall remain fully legible when plans are reduced in size, but shall be less prominent and readily distinguishable from proposed work. Profile sheets shall have the existing ground line plotted in ink on the sheet. Utility plan sheets may be the same material as the roadway plans. A-2 Engineering Consultant Services Agreement August 2007 Engineering Department COMPUTATIONS All design computations and computer printouts shall be neatly recorded on 8-1/2" by ll" sheets, fully titled, numbered, dated, signed by the designer and checker and indexed. Two copies of these computations, and the computer input and output, fully checked and appropriately bound, shall be submitted to the City with the plans for approval. A complete tabulation of the drainage analysis along with the calculations used to determine the size of drainage structures shall be submitted to the City with the construction plans for approval. DELIVERABLES The tracings and all other documents prepared under this Agreement shall then be submitted to the City, ENGINEERING DEPARTMENT, or AU, whose property they shall remain, without limitations as to their future use. All tracing cloth, mylar paper, and other materials required for the preparation of the plans, supplemental specifications, special provisions, and computations shall be furnished by the Consultant. The Consultant shall submit to the City, 2 CD's, one copy of all computer files depicting graphics, database, and road design data, created as a result of the design process. The Consultant shall include appropriate level schedules, documentation, and assistance to the City to read, interpret, and effectively utilize the computer files. The Consultant may be required to provide project drawings and files at any time as requested by the City. The drawings and files requested by the City shall be within the Scope of Work as defined herein. Graphics files shall be provided in AutoCAD, or DXF. If the project includes AU work, the Consultant shall provide drawings in accordance with the utilities chapter ofthe ARC Engineering Department Plan Preparation Guidelines. NUMBER OF COPIES OF SUPPORTING DATA REQUIRED Except as otherwise provided herein, the Consultant shall submit all documents, reports, special provisions, sketches, design notes, and all other required or necessary support data to the City in duplicate. PROGESS REPORT AND SCHEDULE The Consultant shall report to the City on suitable forms approved by the City the status of work and schedule on the 25th day of each month during the life of the Agreement. PROFESSIONAL ENGINEER APPROVAL All construction plans and documents designed, detailed, and furnished by the Consultant for the City shall bear a valid Professional Engineer Stamp. All plans submitted to the City for review shall have been checked by the Consultant prior to submission. A-3 Engineering Consultant Services Agreement August 2007 Engineering Department ECONOMICAL DESIGN The Consultant shall make every effort to provide the most economical design. The Consultant shall consider construction problems and sequencing in the design. The Consultant shall meet and discuss economic considerations and construction staging with the City prior to final design. A-4 Engineering Consultant Services Agreement August 2007 Engineering Department APPENDIX B SURVEY SPECIFICATIONS Introduction I. Project Control A. Vertical B. Horizontal Control Traverse C. Project Control Monuments II. Database A. Method B. Accuracy C. Scope III. Right-of-Way Surveys A. Research B. Field procedures C. Resolution IV. Right-of-Way Staking V. Consultant Safety Requirements B-1 Engineering Consultant Services Agreement August 2007 Engineering Department INTRODUCTION The tasks and specifications outlined in this appendix should be considered general in scope. The Consultant is responsible for all data necessary to design, obtain required right-of-ways and easements and construct the project in accordance with the Design Manuals for Arterial Streets. Rural. Urban. and Interstate Highways. The Consultant shall be responsible for all special surveys needed to prepare permit applications to the Army Corps of Engineers, Georgia Department of Transportation, pipelines, power companies, railroads and or any other company, agency, etc. 1. Pr~ectControl A. Vertical Control l. Origin - All vertical control shall be based on the North American Vertical Datum (l988) having a second order or better N.G.S., Augusta or Georgia D.O.T. monument(s) as its origin. 2. Instruments - All level instruments shall have a manufactured accuracy of O.Ol foot per mile or better. Peg tests shall be performed daily for all instruments. Adjustments shall be made as needed. 3. Accuracy - All level lines shall meet or exceed Third Order accuracy standards. 4. Bench Marks - Bench marks shall be established a minimum of every 1,000 feet throughout the project. Additional bench marks shall be established at proposed structural locations. Bench marks should be of a durable material such as concrete monuments, 40 penny or greater spikes driven in lO" or larger trees or on a permanent structure. Locations shall be in areas that will not be disturbed during construction. Bench marks shall be described and located by offset and construction centerline station and shown on the construction plans. All Bench marks shall be a turning point in the level loop. 5. Notes - Field notes shall be recorded in a standard conventional or digital format. All bench mark elevations shoWfl on the construction plans shall reflect an adjustment of the level lines between control monuments. Consultant shall prepare a free hand sketch ofthe level line routes. B. Horizontal Control Traverse l. Origin - all horizontal control shall be based on Georgia State Plane Coordinates (1983) having a Second Order or better N.G.S., Georgia D.O.T. or Augusta monument(s) as its origin. B-2 Engineering Consultant Services Agreement August 2007 Engineering Department 2. Instruments - All theodolites and or total stations used for horizontal control shall have a least unit of measurement of l" for horizontal and vertical circles. Distances shall be measured with electronic distance meters with a manufactured accuracy to meet or exceed Second Order - Level Two specifications. The Consultant shall provide a list of instruments and specifications along with field procedures to be used on the project for the City's approval. A baseline check shall be performed on each instrument before the start of any work. 3. Accuracy - All control traverses shall be closed traverses between monuments as specified in LB.l. and will meet or exceed Third-order, class I standards as specified in the publication entitled; "Standards and Specifications for Geodetic Control Networks," as published by the Federal Geodetic Control Committee. 4. Monuments - all traverse points shall consist of an l8" or longer by 1/2" or larger reinforcement rod driven flush with the ground at a location that will not be disturbed during construction. Traverse points shall be set intervisible through out the project. Traverse number and distance to the edge of pavement shall be painted on the pavement at each traverse point location. 5. Notes - Field notes may be recorded in either a standard conventional or electronic field book format. Traverse point coordinates shoWfl on the construction and right-of-way plans shall reflect an adjustment using either the "Least Squares" or the "Compass Rule" adjustment. C. Project Control Monuments - Consultant shall coordinate with the City Information Technology Department to determine if Project Control Monuments are available on specific projects. If the Consultant is to provide Project Control Monuments the specifications are as follows: l. Locations - Project control monuments shall be established by the Consultant in intervisible pairs no further than 1 mile apart. 2. Instruments - Instruments required are the same as LA.2. and LB.2. 3. Origin - Same requirements as I.A.1. and LB.1. 4. Accuracy - Project Control Monuments shall be turning points in level lines and set up points in traverses and part of a closed loop between monuments as specified in LA.l. and LB.l. a. Vertical - Level lines for project control monuments shall not exceed an error of 0.04 ft. x the square root of the number of miles. Engineering Department b. Horizontal - Traverses for project control monuments shall have an accuracy of 1 foot in 20,000 feet or better. Engineering Consultant Services Agreement August 2007 B-3 5. Monuments - Monuments shall be of a permanent nature and set well beyond the limits of construction in locations mutually agreed by the Consultant and the City. Monument material specifications must have prior approval by the City. 6. Notes - Same specifications as I.A.5. and I.B.5. II. Database The Consultant shall be responsible for obtaining all cross sections, profiles, locations of planimetrics, culture, drainage, structures, utilities, etc. that facilitate the design, acquisition of right- of-ways and easements, and construction ofthe project. A. Method - the Consultant shall coordinate with the City to determine the best, most economical method of obtaining database for the specific project. l. Photogrammetric Mapping - The Consultant may utilize aerial mapping that meets the City's specifications to prepare base mapping. The Consultant shall be responsible for enhancement and/or correction of all aerial mapping. All obscure areas must be field verified. 2. Field Survey - The Consultant may use field survey to prepare base mapping by either radial or base line methods. 3. Digital Terrain Model (D.T.M.) - D.T.M. may be used to derive cross sections, profiles, contours and etc. The D.T.M. may be derived by photogrammetric compilation or field survey. The accuracy required for cross section and profiles derived from D.T.M. is the same as for base line methods. B. Accuracy l. Horizontal - Planimetrics shall be located from horizontal control and/or base line and shall have the following tolerances: a. Trees, culture, ditches, etc. - 1 foot. b. Roadways, drives, utilities, structures, fences, improvements, etc. - 1/2 foot. c. Houses or other structures within lO feet of construction limits, bridges, railroads, etc. - O.lO foot. 2. Vertical- Tolerances shall be as follows: a. Cross sections and profiles - 0.2' along pavement and 0.5' along ground. b. Contours - 0.5'. B-4 Engineering Consultant Services Agreement August 2007 Engineering Department c. Three point roadway profiles, structures, inverts, bridges and utilities - 0.05'. C. Scope - Scope of database survey shall include but is not the limited to the following: l. Features - Features shown on maps meeting national standards as outlined in the "Reference Guide Outline" published by the U.S. Department of Transportation shall include but are not limited to the following: a. Planimetrics such as roadways, drives, houses, buildings, walls, curbs, parking lots, structures, and etc. b. Utilities such as valves, poles, boxes, man holes, vaults, meters, lines, towers, all surface evident utility facilities, and septic drain fields or other sewage related facilities. c. Drainage such as structures, ditches, weirs, lakes, channels, steams, etc. d. Culture such as woods, pasture, shrubbery and etc. 2. Limits - Limits shall include all areas of construction including but not limited to all side street ties, driveway ties, channel improvements, drainage outfalls, utility relocation, structures close to construction limits, detours, railroad detours, ramps, etc. 3. Special Surveys - Consultant shall be responsible for any special surveys required to acquire right-of-way or easements, to obtain permits, to construct the project or to relocate utilities. Special surveys shall include, but are not limited to the following: a. Staging such as road detours, railroad detours, temporary ties and etc. b. Permit surveys such as wetland delineation, stream sections for flood analysis, utility company permits, railroad permits, Georgia Department of Transportation permits and etc. c. Drainage surveys to include: l. Location, top of structure and invert elevations of all existing drainage structures and storm sewers. Complete cross sections to include adequate approach and outfall elevations beyond toe of slope to accurately locate and define ditches, streams and drainage courses. B-5 Engineering Consultant Services Agreement August 2007 Engineering Department 2. Size and material of all existing box culverts, drainage structures, and storm sewers within the project influence area. d. Water/Sewer l. Research of all AU records such as as-builts on microfiche, record drawings, counter maps, other APW roadway plans for past projects or current projects near the project being researched. Existing water/sewer or combination easements shall be researched in the City record room and the APW right-of-way plans and/or records. 2. Location and size of all valves, lines, vaults, fire hydrants, meters, and other appurtenances. 3. Sewer line locations and sizes, manhole tops and invert elevations, sewer line materials, and lateral/tap as-built locations. e. Structure Surveys l. Detail surveys of bridges, railroads, etc. III. Right-of-Way Surveys A. Research - The Consultant shall research and obtain all deeds, plats, easements, agreements, etc. for each parcel, which may be impacted by the project. The Consultant shall, upon the City's request, update the research on any parcels that have been subdivided or changed oWflership after the initial search. The Consultant shall make every effort to correctly establish the existing rights-of-way and property lines by searching property records, and coordinating with the Engineering Department, Tax Assessor's Office, Planning Commission, and the Georgia D.O.T. B. Field Procedures - All property corners, walls, fences, hedges, right-of-way monuments, roadway centerlines, etc. used for the determination of property lines and or existing right-of-way shall be obtained from the horizontal control traverse (I.B.) and will have a positional accuracy of 0.10. C. Resolution - A Georgia Registered Land Surveyor shall directly supervise the resolution of all existing right-of-way and property lines. If there are discrepancies in descriptions or boundary evidence of 2 feet or greater, the Consultant shall report such discrepancies to the City. The Consultant shall coordinate with the City if additional boundary information is needed such as back property corners, etc. B-6 Engineering Consultant Services Agreement August 2007 Engineering Department IV. Right-of-Way Staking Upon written Notice to Proceed, the Consultant shall stake the existing right-of-way, the proposed right-of-way, and all required easements after the right-of-way plans have been approved. All existing and required rights-of-way and required easements will be staked intervisible at no further than lOa-foot intervals. l/2", greater l8", or longer rebars will be placed at the intersection of the required right-of-way and property lines, existing right-of-way lines and breaks in the required right-of-way. All stakes will be labeled on the front as to type of right-of-way and or easement and the station number, offset and point number on the back. The Consultant shall be prepared to restake up to 20% of the rights-of-way and/or easements as directed by the City. V. Consultant Safety Requirements A. Requirement of Signs - The Consultant shall furnish at its own expense and use signs which comply with the standards that are currently being used by the Georgia Department of Transportation's crews. It shall be the duty of the Consultant, when working within a right-of-way of a street or highway, to see that all warning signs are properly placed before work begins. Signs are to be placed in such manner that there will be no doubt in the minds of the traveling public as to what the Consultant wants motorists to do. Signs are to be moved along as work progresses and must never be left on the road when the men are not working. This refers to periods when the men are having meals or rest or at the end of the work day. B. Keeping Parked Equipment Clear - All equipment shall be parked clear of the travel lane and shall comply with all traffic regulations. Chains or tapes shall be umeeled on the ground clear of traffic but in no event thrOWfl out or dragged so that the wind might carry them into contact with electrical wires or passing vehicles, nor shall a steel tape be throWfl or left where traffic will pass over it. Work on Traveled Portion of Road - When the work requires personnel to be on the traveled portion of the road, they shall wear the prescribed safety clothing as instructed by the City. Instruments shall be put together or taken apart clear of the traffic lanes so as to avoid danger from traffic. When necessary to set up surveying instruments in the traffic lane or take cross sections in traffic, advance warning flags and signs shall first be placed approximately 400 feet from each side of the job location. Flagmen shall also be used to safeguard operations and shall comply with the standards as set out in the Georgia Department of Transportation manual. All survey equipment shall be removed as soon as it has served its purpose. B-7 Engineering Consultant Services Agreement August 2007 Engineering Department C. No Waiver of Liability - The Consultant shall conduct its operation in such a manner that no undue hazard will result. Compliance with any safety requirement or procedure and/or policy described in this manual shall in no way act as a waiver on any of the terms of liability of the Consultant. B-8 Engineering Consultant Services Agreement August 2007 Engineering Department TABLE OF CONTENTS CONSUL TANT SERVICE AGREEMENT PAGE . Agreement 2 . Design Criteria 3 . Amount of Contract 4 . GENERAL CONDITIONS 5 -10 ~ Consultant coordination ~ Coordination with the National Geodetic Survey ~ Coordination with Utilities ~ Right to Enter ~ Accuracy of Work ~ Design & Plan Review Manager ~ Delivery of Notices ~ Supervision and Control ~ Covenant Against Contingent Fees ~ Employment of County's Personnel ~ Review of Work ~ Responsibility for Claims and Liability ~ Insurance ~ Compensation ~ Contract disputes ~ Contract termination ~ Personnel ~ Confidentiality . SIGNATURE PAGE 11 . SCOPE OF SERVICES 12 . EXHIBITS ~ Exhibit A - Engineer's Proposal ~ Exhibit B - Project Schedule . APPENDIXES ~ Appendix A - Standard Specifications Al - A4 ~ Appendix B - Survey Specifications Bl - B8