HomeMy WebLinkAboutCRANSTON ROBERTSON WHITEHURST (2)
AugustarRichmond GA
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STATE OF GEORGIA
AUGUSTA-RICHMOND COUNTY
GENERAL
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSUL TANT
CONSULTANT:
Cranston, Robertson & Whitehurst, P.C.
PROJECT:
10110 Chlorine Booster Station
DATE EXCECUTED: December 21, 2001
DATE COMPLETED:
Revision Date: February 7, 2001
'; ,.
AUGUSTA, GEORGIA
(CITY)
STANDARD AGREEMENT FOR GENERAL PROFESSIONAL
SERVICES TO BE FURNISHED TO THE AUGUSTA
UTILITIES DEPARTMENT
CITY'S ADDRESS:
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
PROJECT NAME
CONSULTANT
CONSULTANT'S
ADDRESS:
10110 Chlorine Booster Station
Cranston, Robertson & Whitehurst, P.C.
452 Ellis Street
Augusta, Georgia 30901
CITY and CONSULTANT have agreed that CONSULTANT will perform the following Scope of Service, which are part of the
PROJECT identified above. The Scope of Service covered by this AGREEMENT will be performed in accordance with the
Provisions included within this form and any attachments or schedules. This AGREEMENT supersedes all prior agreements
and understandings and may only be changed by written amendment executed by both parties. CONSULTANT will proceed
with Sco e of Service followin 0 en recei t of Notice to Proceed.
Scope Of Services: II
See Attached Pro osal dated November 5, 2001
Compensation:
Based u on "CONSULTANT SERVICES" Attached hereto the com ensation will be:
Lum Sum Fee of $13,568.00
Other Terms:
Record drawin s will be based on Contractor's As-builts and will not be field located b Cranston, Robertson &
Whitehurst, P.C.
Cranston, Robertson & Whitehurst will not be res onsible for cost of ermits as stated in Article 2.7.
The following attachments are hereby
made a part of this AGREEMENT:
1. Cranston, Robertson & Whitehurst, P.C. proposal letter dated November 5, 2001
addressed to the Augusta Utilities Department c/o CH2M Hill.
2. Certificate of Insurance (Cincinnati Insurance Co.)
3. Certificate of Insurance (Continental Casualty Co.)
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Revision Date: February 7, 2001
,
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
AUGUSTA, GEOR~I
BY:
S1f/( p. RINTED NAME:
TITLE: MAYOR
ATTEST CLERK:
CONSULTANT
BY: U - ." ~. W.dc..t-.
PRINTED NAME: Dennis J. Welch. P.E.
TITLE: Vice President
\ fA-} D?-
DATE:
DATE:
Copy To:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
3
Revision Date: February 7,2001
GENERAL PROVISIONS
ARTICLE 1. TERMS OF PAYMENT
1.1 Invoieing
CONSULTANT may submit invoices to CITY for progress
payments not more than once each month. Such invoices
will represent the value of the completed Scope of Services
and will be prepared in a form and supported by
documentation as CITY may reasonably require. Invoices
will be reviewed and approved by PROGRAM MANAGER
before submittal to CITY.
1.2 Final Payment
Upon completion of the Scope of Services CONSULTANT
will notify CITY, in writing, that the Scope of Services is
complete and that final payment is due, if the Scope of
Services has been completed in accordance with this
AGREEMENT. The final invoice to the CITY shall be clearly
noted as "Final Invoice."
1.3 Liens
CONSULTANT will promptly pay for all services, labor,
materials, and equipment used or employed by
CONSULTANT in the Scope of Services and will maintain all
materials, equipment, structures, buildings, and premises
free and clear of mechanic's or other liens. CONSULTANT
will, upon completion of the Scope of Services and before
final payment is due, furnish CITY with reasonable evidence
that all services, labor, materials, and equipment have been
paid in full.
ARTICLE 2. OBLIGATIONS OF CONSULTANT
2.1 Independent Contractor
CONSULTANT is an independent contractor and will
maintain complete control of and responsibility for its
employees, subcontractors, and agents. CONSULTANT
shall also be solely responsible for the means and methods
for carrying out the Scope of Services and for the safety of
its employees.
2.2 Lower Tier Subcontractors
2.2.1 The names of any proposed or existing
subcontractors to CONSULTANT who will perform a portion
of the Scope of Services (Lower Tier Subcontractor) must
be submitted to and approved in advance in writing by CITY.
CONSULTANT will bind all Lower Tier Subcontractors to the
Provisions of this AGREEMENT.
2.2.2 Neither this AGREEMENT nor any Lower Tier
Subcontract will create any contractual relationship between
any Lower Tier Subcontractor and CITY, nor any liability of
CITY to any Lower Tier Subcontractor.
2.3 Performanee
2.3.1 The standard of care for all services performed or
furnished by CONSULTANT under this Agreement will be
the level of care and that is ordinarily used by members of
CONSULTANT'S profession practicing under similar
conditions. If such deficiencies are not corrected in a timely
manner, CITY may cause the same to be corrected and
deduct costs incurred from CONSULTANT's compensation.
2.3.2 Results reported from any laboratory Services may
undergo contract compliance and quality assurance reviews
by CITY. For analyses that fail either of these reviews, the
laboratory will be required, without further compensation, to
reanalyze the samples to meet these requirements. If
reanalyzes is not possible, the laboratory will not be paid for
the deficient analyses.
2.4 Insuranee
2.4.1 CONSULTANT will maintain throughout this
AGREEMENT the following insurance:
(a) Worker's compensation insurance in accordance with
the laws of the State of Georgia.
(b) Public Liabill!y Insurance - covering claims for injuries
to members of the public or damage to property of
others arising out of ,any covered negligent act or
omission of CONSULTANT or of any of its
employees, agents, or subcontractors, with
$1,000,000 per occurrence and in the aggregate.
(c) Valuable Papers Insurance - in an amount sufficient
to assure the restoration of any plans, drawing,
field notes, or other similar data relating to the work
covered\ by the Project.
(d) Professional Liability insurance - in an amount of not
less than $1,000,000.
2.4.2 Insurance coverage in 2.4.1 (b) and (c) above will
name CITY and CONSULTANT as additional insureds. Such
insurance will be the primary coverage to CITY.
2.4.3 Before commencing Work under this contract,
CONSULTANT will furnish CITY with certificates of
insurance verifying coverages and additional insureds.
Certificates also will state that the insurance carrier will give
CITY thirty (30) days notice of any insurance cancellation or
material alteration.
2.5 Responsibility for Claims and Liability
The CONSULTANT shall be responsible for any and all
damages to properties or persons caused by its employees,
subcontractors, or agents, and shall hold harmless the
CITY,its officers, agents and employees from all suits
claims, actions or damages of any nature whatsoever to th~
extent found to be resulting from the Consultant, its
subcontracts, or agent in' the negligent performance or non-
performance of work under this Agreement. These
inde~nities shall not be limited by reason of the listing of
any Insurance coverage.
2.6 Codes, Laws, and Regulations
CONSULTANT will comply with all applicable codes, laws,
regulations, standards, and ordinances applicable in the
Revision Date: February 7, 2001
.,
State of Georgia, in force during the term of this
AGREEMENT.
2.7 Permits, Lieenses, and Fees
CONSULTANT will obtain and pay for all permits and
licenses required by law that are associated with
CONSULTANT's performance of the Scope of Services.
2.8 Confidentiality
The CONSULTANT agrees that its conclusions and any
reports are for the confidential use and information of the
CITY and that it will not disclose its conclusions in whole or
in part to any persons whatsoever, other than to submit its
written documentation to the CITY, and will only discuss the
same with it or its authorized representatives. Upon
completion of this Agreement term, all documents, drawings,
reports, maps, data and studies prepared by the
CONSULTANT pursuant thereto shall become the property
of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials
reporting the plans, progress, analyses, or results and
findings of the work conducted under this Agreement shall
not be presented publicly or published without prior approval
in writing of the CITY.
2.9 Open Records
CONSULTANT acknowledges that all records relating to this
Agreement and the services to be provided under the
contact may be a public record subject to Georgia Open
Records Act (O.C.G.A. 9 50-18-70, et seq.). CONSULTANT
shall cooperate fully in responding to such requests and
making all records, not exempt, available for inspection and
copying as provided by law.
2.10 Key Personnel
Designate in writing a person to act as the CONSULTANT'S
representative with respect to the services to be rendered
under this agreement. Such person shall have complete
authority to transmit instructions, receive information,
interpret and define the CITY's policies and decisions with
respect to the CONSULTANT'S services for this part of the
project.
All professional personnel, including subcontractors,
engaged in performing services for the CONSULTANT
under this agreement are indicated in a personnel listing
attached hereto as Attachment C - Listing of Key Personnel
and incorporated herein by reference. No changes or
substitutions shall be permitted in the CONSULTANT's Key
Personnel without the prior written approval of the CITY or
his designee.
The CONSULTANT represents that it has secured or will
secure, at its own expense, all personnel necessary to
complete this Agreement; none of whom shall be employees
of, or have any contractual relationship with, the CITY. All of
the services required hereunder will be performed by the
CONSULTANT under its supervision, and all personnel
engaged in the work shall be qualified and shall be
authorized or permitted under law to perform such services.
2.11 Ownership, Publieation, Reproduction and Use
All documents and materials prepared pursuant to this
Agreement are the property of the CITY. The CITY shall
have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any
reports, data, maps, or other materials prepared under this
Agreement without according credit of authorship. The CITY
shall hold harmless the CONSULTANT against all claims
arising out of such use of documents and materials without
the CONSULTANT's knowledge and written consent.
One legible copy each of all laboratory, field, or other notes,
log book pages, and technical data, computations, designs
and other instruments of service prepared under the terms
of this AGREEMENT will be delivered by CONSULTANT to
CITY upon completion of the Scope of Services.
2.12 Access to Reeords
CONSULTANT will maintain accounting records, in
accordance with generally accepted accounting principles
and practices, to substantiate all invoiced amounts. Said
records will be available for examination by CITY during
CONSULTANT's normal business hours for a period of 3
years after CONSULTANT's final invoice to the extent
required to verify the costs incurred hereunder.
2.123 Suspension of WORK
. CONSULTANT will, upon written notice from CITY, suspend,
delay, or interrupt all or a part of the Scope of Services. In
such event, CONSULTANT will resume the Scope of
Services upon written notice from CITY, and an extension of
time and/or an equitable adjustment in compensation, if
appropriate, will be mutually agreed upon.
2.14 Schedule
The CONSULTANT must meet the schedule specified in the
Scope of Services. A detailed performance schedule will be
specified as part of the work authorization. During the
performance of work, should the CONSULTANT or CITY
estimate that CONSULTANT will fail to meet a mutually
agreed upon schedule or time of completion and
CONSULTANT does not propose a solution satisfactory to
CITY, CITY may require CONSULTANT to implement any or
all of the following:
(1) Extend its working day to 10 hours or more
(2) Extend its working week to 6 or 7 days
(3) Increase the labor force
(4) Provide and utilize additional equipment and facilities.
CONSULTANT will continue the accelerated services until
such time as CITY determines that progress conforms to the
schedule completion time. All additional costs of the
accelerated effort will be borne solely by CONSULTANT
unless a change in Scope of Services can be shown.
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Revision Date: February 7, 2001
,.
2.15 Monthly Progress Report
CONSULTANT will provide, if requested by CITY, a monthly
progress report to CITY in a form and covering informatio~
as required by CITY. Refusal by the Consultant to submit
progress reports and/or plans shall be cause to ,,:,ithh~ld
payment to the Consultant until the Consultant complies with
the CITY's request in the regard.
2.16 Observation of the Work
CITY reserves the right, but not the obligation, at all
reasonable times to inspect or otherwise evaluate the
Services performed or being performed by CONSULTANT
and the premises on which it is being performed.
2.17 Working Files
CONSULTANT will maintain files containing all deliverable
documentation including calculations, assumptions,
interpretations of regulations, sources of information, an,d
other raw data required in the performance of this
AGREEMENT. CONSULTANT will provide copies of the
information contained in its working files to CITY upon
request of CITY.
2.18 Communications with CITY
All of CONSULTANT's written or verbal communication with
or to federal, state, or local agencies, relative to Services
under this AGREEMENT must be through or with the
knowledge of CITY or Program Manager.
2.19 Safety
CONSULTANT is solely responsible for health and safety of
its own employees and its subcontractors. CONSULTANT
will comply with any owner or site controlling contractor's
health and safety plan. CONSULTANT will comply with all
applicable federal, state and local laws and regulations
related to health and safety.
2.20 Program Manager
Program Manager- means the representative of the CITY
who shall act as Liaison between the CITY and the
CONSULTANT for all matters pertaining to this Agreement,
including review of CONSULTANT's plans and work,
ARTICLE 3. OBLIGATIONS OF CITY
3.1 Timely Review
CITY will examine CONSULTANT's studies, reports,
proposals, and other project-related documents and render
decisions required by CONSULTANT in a timely manner.
3.2 Prompt Notiee
CITY will give written notice to CONSULTANT whenever
CITY observes or becomes aware of any development that
affects the scope or timing of CONSULTANT's Scope of
Services, or any defect in the Services of CONSULTANT.
3.3 Teehnical Guidance and Information Transfer
3.3.1 CITY may, at its sole discretion, provide technical
guidance on subcontract performance. Technical guidance
may include:
(a) Guidance that assists CONSULTANT in
accomplishing the Scope of Services.
(b) Review comments on deliverables.
(c) Copies of technical guidance documents relative to
Services under this AGREEMENT, as they are
made available to CITY.
Technical guidance will be issued in writing or, after verbal
issuance, confirmed in writing.
3.3.2 CITY may also, at its sole discretion, provide
CONSULTANT with documents, forms, procedures,
agreements, and other items specifically developed for use
on this PROJECT for CONSULTANT's information.
CONSULTANT agrees to assume the full liability arising out
of the improper use of any information provided by CITY.
3.4 Furnished Data
CITY will provide CONSULTANT technical data in its
possession, including, but not limited to, previous reports,
maps, surveys, borings, and other information relating to
CONSULTANT's Scope of Services on the PROJECT.
CONSULTANT may reasonably rely upon the accuracy of
the information provided by CITY. .
3.5 Changes
3.5.1 CITY may, by written order only, make changes,
revisions, additions, or deletions (collectively hereinafter
called "changes") in the Scope of Services. CONSULTANT
will not proceed with any changes unless notified to proceed
in writing by CITY.
3.5.2 Nothing herein will be construed as relieving
CONSULTANT of its obligations to perform, including
without limitation, the failure of the parties to agree upon
CONSULTANT entitlement to, or the amount of, any
adjustment in time or compensation.
3.5.3 Any claim by CONSULTANT for an adjustment
under this paragraph must be asserted in writing fully
supported by factual information to CITY, within 30 days
from the date of receipt by CONSULTANT of the written
change authorization from CITY or within such extension of
that 3D-day period as CITY, in its sole discretion, may grant
in writing at CONSULTANT's request prior to expiration of
said period.
3.5.4 If the Scope of Services is reduced by changes,
such action will not constitute a claim for damages based on
loss of anticipated profits.
ARTICLE 4. GENERAL LEGAL PROVISIONS
4.1 Proprietary Information
Except when otherwise authorized in writing by CITY, all
drawings, specifications, technical data, and other
information furnished to CONSULTANT either by CITY or
CLIENT or developed by CONSULTANT or others in
connection with the Services rendered are, and will remain,
the property of CITY, and may not be copied or otherwise
reproduced or used in any way except in connection with the
Scope of Services, or disclosed to third parties or used in
any manner detrimental to the interest of CITY.
4.2 Assignments
This is a bilateral Consultant Services Agreement. Neither
party shall have the power to or will assign any of the duties
or rights or any claim arising out of or related to this
AGREEMENT, whether arising in tort, contract or otherwise,
without the written consent of the other party. Any
unauthorized assignment is void and unenforceable. These
3
Revision Date: February 7, 2001
conditions and the entire AGREEMENT are binding on the
heirs, successors, and assigns of the parties hereto.
4.3 Force Majeure
Neither party to this AGREEMENT will be liable to the other
party for delays in performing the Scope of Services, or for
the direct or indirect cost resulting from such delays, that
may result from acts of God, acts of 'governmental
authorities, extraordinary weather conditions or other natural
catastrophes, or any other cause beyond the reasonable
control or contemplation of either party. Each party will take
reasonable steps to mitigate the impact of any force
majeure. CITY will adjust the schedule and compensation
under this AGREEMENT to the extent that CONSULTANT's
schedule and compensation are equitably adjusted by City.
4.4 Authorization to Proceed
Execution of this AGREEMENT by CITY will be authorization
for CONSULTANT to proceed with the Scope of Services,
unless otherwise provided for in this AGREEMENT.
4.5 No Third Party Beneficiaries
This AGREEMENT gives no rights or benefits to anyone
other than CONSULTANT and CITY and has no third-party
beneficiaries.
4.6 Jurisdietion
The law of the State of Georgia shall govern the
CONTRACT between CITY and CONSULTANT, with regard
to, its interpretation and performance, and any other claims
related to this Agreement. All claims, disputes and other
matters in question between the CITY and CONSULTANT
arising out of or relating to the Agreement, or the breach
thereof, shall be decided in the Superior Court of Richmond
County, Georgia. The CONSULTANT, in executing this
Agreement, specifically consents to jurisdiction and venue in
Richmond County and waives any right to contest the
jurisdiction and venue I the Superior Court of Richmond
County, Georgia.
4.7 Termination
4.7.1 Termination for Convenienee
The CITY may terminate this contract in ,part or in whole
upon written notice to the CONSULTANT. The
CONSULTANT shall be paid for any validated services
under this Contract up to the time of termination.
4.7.2 Termination for Default
If through any cause, the CONSULTANT shall fail to fulfill in
a timely and proper manner its obligations under this
Agreement, or if the CONSULTANT shall violate any of the
covenants, agreements or stipulations of this Agreement.
CONSULTANT will be given the opportunity to commence
correction of obligation within 5 days of written notice and
diligently complete the correction thereafter. Failure to
maintain the scheduled level of effort as proposed and
prescribed, or deviation from the aforesaid schedule without
prior approval of the CITY, shall constitute cause for
termination. The CITY shall thereupon have the right to'
terminate this Agreement by giving written notice to the
CONSULTANT of such termination, and specifying the
effective date thereof, at least five (5) days before the
effective date of such termination. In such event, all finished
or unfinished documents, maps, data, studies, work papers
and reports prepared by the CONSULTANT under this
4
Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such
documents, as mutually agreed by the CITY and
CONSULTANT.
4.8 Confliet of Interest
4.8.1 Confliet of Interest: The CONSULTANT agrees
that it presently has no interest and shall acquire no interest,
direct or indirect, that would conflict in any manner or degree
with the performance of its services hereunder. The
CONSULTANT further agrees that, in the performance of
the Agreement, no person having such interest shall be
employed.
4.8.2 Interest of Public Officials: No member, officer,
or employee of the CITY during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in this
Agreement or the proceeds thereof.
4.8.3 Employment of CITY's Personnel: The
CONSULTANT shall not employ any person or persons in
the employ of the CITY for any work required by the terms of
the Agreement, without the written permission of the CITY
except as may otherwise be provided for herein.
Revision Date: February 7, 2001
-"
CONSULTANT SERVICES
As a part of this Agreement the CONSULTANT agrees to furnish the following checked items.
Prior to Authorization To Proceed:
~ Detailed Scope of Services based upon Scope of Services defined in this Agreement to be submitted
with Cost Proposal clearly defining the CONSULT ANT's understanding of the project limits, design
objectives and CONSULT ANT's services to be provided.
~ Cost Proposal that will include cost of surveying, design, preparation of construction plans and
specifications, and other services requested in the CITY's Request for Proposal.
o Schedule for submittal of review documents at 30%,60%, and 90% completion and final documents.
Prior to submitting 30lYn review documents:
18I Locate all existing utilities using available information collected by the CONSULT ANT. The CITY will
furrush available information on water and sewer locations; however, the CONSULTANT must verify
to CONSULTANT'S satisfaction.
18I Provide CITY with information on the project site(s), including the following:
· Past and present use of the land (specifically identify any landfilling activities in the area); identify
any nearby designated wetlands
. Soil type(s)
· Brief description of the area (e.g., residential, commercial, industrial) including general slope of the
land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of
properties affected and number of easements required with property owners identified.
· Identification of potential problems in meeting design objectives.
o Site Plan (If Required)
Throughout project:
IRl Prepare printed responses to comments received from the CITY following reviews.
o Provide the necessary plats, (complete with survey information on all items within the limits of both
permanent and temporary easements)for easement acquisition and DOT/other permit application.
o Prepare Public Works/DOT/Other permit applications for signature by the CITY.
o Prepare and submit plans to EPD for review and approval when required.
~ Prepare plans and specifications, using Augusta Utilities Design Standards and Specifications (latest
reference). Specifications must include that provided by the CITY and be complete for the described
work.
o Prepare and submit construction cost estimates at each review stage (30%,60% and 90%) and with the
. submittal of final documents. Provide cost breakdown for any items to be lump sum in the
construction contract.
Upon completion of design:
5
Revision Date: February 7,2001
'.
Upon completion of design:
[8J Coordinate with the CITY Purchasing Department to advertise the project.
[8J Fax bid information to CITY.
[8J Attend bid opening.
[8J Prepare letter of recommendation for award of the contract.
[8J Attain contractor' s/ other signatures on the contract documents and forward to the CITY.
o Invite attendees to, and conduct, the pre-construction meeting.
[8J Provide clarification related to the plans/ specifications throughout design and construction.
[8J Provide record drawings at completion bf the project electronically, per the Utilities Design Standards
and Specifications (latest version).
[8J Provide Services During Construction as follows:
. Attend project meetings as scheduled by the CITY
· Recommend design changes as field conflicts arise (site visits may be required)
. Review and approval of pay requests from the construction Contractor (line of communication will
be construction contractor to resident observer to CONSULTANT to CITY)
. Provide clarification of plans and specifications throughout construction
· Revise/ update plans and/ or easement plats as changes occur that require resubmittal to
DOT/ other agencies.
Consultant:
Cranston, Robertson & Whitehurst P.e.
By:
Dennis J. Welch, P.E.
Title:
Vice President
Date:
December 21, 2001
ADMINISTRATOR
CITY
530 Green Street
Room 800
Augusta, GA 30901
DIRECTOR
AUGUST A UNTILITIES DEPARTMENT
360 Bay Street
Suite 180
Augusta, Ga 30901
PROGRAM MANAGER
CH2M HILL, INC
360 Bay Street
Suite 100
Augusta GA 30901
ADDITIONAL SERVICES CONSIDERED OUT OF SCOPE:
1. Revisions to the plans/ contract documents to extend the limits of the project after this AGREEMENT
has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location
given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the
6
Revision Date: February 7,2001
CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at
their request will be considered an additional service.
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Other not described above, as approved by the CITY.
NOTE:
It is the responsibility of the CONSULT ANT as contracted by the CITY to provide professional surveying and engineering services, It is
expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a manner which
promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client It is the duty of the
CONSULTANT to protect the safety, health and welfare of the public in the performance of their professional duties,
7
Revision Date: February 7, 2001
... - - -~
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Cranston, RObertson &. Whitehurst, EC.
ENGINEERS PLANNERS SURVEYORS
OLD ENGINE COMPANY NO.1
452 ELUS STREET
POST OFFICE BOX 2546
AUGUSTA, GEORGIA.S090S.2546
J. CRAIG CRANSTON, P.E., R.LS.
THOMAS H. ROBERTSON, P.E., R.L.S.
ELDRIDGE A. WffiTEHURST, JR., P.E.
JAMES B. CRANFORD, JR., P.E.
DENNIS J. WELCH, PoE.
TELEPHONE (706) 722.1588
TELECOPIER (706) 722.8379
E.MAIL CRWPC@CRWPC.COM
JOHN T. ATTAWAY, R.LS.
WAYNE SWANN, R.LS.
MICHAEL s. BERGLuND
STEVEN M. BRYANT
DWIGHT E. FUNDERBURK, n
BOBBY M. USRY
KEITH A. LAWRENCE
KELVIN G. OGLESBY
October 23, 2001
August8 Utilities Depmtment
360 B8)' Street Suite 180
AUgust8. Georgi8 3090 I
Attention: Mr. Clifford A. Goins
Re: Raw Water Metering
Our File No. 2001-303
Gentlemen:
I n accordance with your request, we are pleased to offer the follo\\'j ng proposal for
accomplishing the necessary surveying and engineering sen.ices for the preparation of construction
documents for the inst8IIation of raw water metering stations at ten separate locations on the 60 inch.
42 inch and 30 iilch raw inch water lines.
pnOJECT DESCIUPTION
This proposal includes the necessary surveying and engineering services for the design often
raw \vater metering stations to be loc'ated on the Augusta National Golf Club, Augusta Country Club
. and Westover Cemetery properties. It is our underst8nding that the bre8kdown of the t8p sizes and
locations requiring the metering stations is as follows: .
Auuusta National Golf Club:
I - 10" tap on the 60" line approximately 400' south of Washingto.n Road.
I - 10" tap on the 60" line neartheentr~ll1ce from Vineland Subdivision. .
I - 12" tap on the 60" line to be combined with an existing tap 011 the 30" line approximately'
600' north of Rae's Creek.
I - 10" tap on the 42" line near Gate6.
".
Augusta Utilities Department
October 23, 2001
Page 2
Au!!usta Country Club:
. I - 12" tap on the 60" line to be combined with an existing tap on the 30" line near the 131h
Fairway.
'vVestover Cemeterv:
I - 6" tap on the 60" line north of the Main Building.
I - 6" tap on the 60" line at the Maintenance Building.
I - 6" tap on the 30" line
] - 2" tap on the 30" line
I - 4" tap on the 30" line
The work associated with these metering stations will consist of installing vaults for the various size
taps, to house 111eters. back flow prevention (where needed). valves and the necessary appurtenances.
SCOPE OF 'VORK
To the extent possible. we propose to utilize existing topographic data of the proposed sites
and utilities. Where necessary. \ve will supplement this data with additional field surveying in order
to produce the required base maps.
We anticipate that some of the taps will need to exposed in order to determine the cUIT~nt
piping configuration. It is our understanding that the work to expose the taps \\'ill be per/armed by
the Augusta Utilities Department's personnel and we will then perform the site investigations to
locate and map the piping configurations.
We propose to accomplish the necessary civil engineering design of the raw water metering
stations: to prepare site construction plans, erosion control measures. vault details. and water details:
to prepare technical specifications, and to furnish ten sets'ofblueprints of the plans.
Drawings will be prepared in ink on mylar film at an appropriate scale. The site plan sheets
will be accomplished using computer assisted design and drafting (CADD) equipment. and these
sheets \vill be available in AutoCAD, Release 14, computer disc format ifdesired. at no additional
fee. In the event of difference between the disc reproduced drawings ancI the original tracing. the
hard copy tracing will govern.
We will also prepare plats for acquisition ofnny easement thnt may be required ror the
construction of the metering stations.
.
- -.
Augusta Utilities Department
October 23,2001
Page 3
CONSTRUCTION PHAsES
I t is our understand i ng that the bidding and construction phases 0 f th is project wi II be
primarily handled by Augusta-Utilities Personnel and our invoh'ement will be limited to that of an
<ldvisory capacity which \vill consist of: preparing a schedule for bidding. preparing bidding
documents. assisting you with securing bids from qualified contractors. advising you concerning the
award of a contract. issuing a notice to proceed, making periodic observations of the construction
work as it progresses to observe the general quality, coordinating with the project manager nnd
inspector provided by the City/CH2M Hill, issuing instructions to the contractor. assisting with the
preparation of any change orders required, reviewing shop drawings. revie\ving the contr<lctor's
monthly npplications for p<lrtial' payment, interpreting the contract documents and technical
specifications. consulting as necessary with the City-County authorities and their representati\'es
concerning their requirements. making a final inspection to determine whether or not the work has
been completed substantially in nccordance \vith the plans and specitications. and reviewing the
contractor's npplication for linnl payment.
Any construction observation services provided will be for the purpose of monitoring general
compliance with the plans, specifications, and contract documents. and will not in any manner be
a guarantee of the methods, appliances, or schedules employed by the contractor. nor for the safety
of the job.
FEE PROPOSAL
Our tee for the surveying and engineering design is n lump sum of $26.450.00. This lump
sum tee could be broken down as follows:
I. Surveying. Site Investigations and Base Maps
Lump Sum
$
II A:10.00
2. Design and Preparation of Construction Documents
Lump Sum
$
10.514.00
3. Bidding Phase
Lump Sum
$
1.502.00
r
4. Limited Construction Phase Consultation
Lump Sum );
3.004.00
Total $
26,450.00
,,' . ".
.~\
Augusta Utilities Department
October 23, 200 I
Page 4
\Ne will also prepare any necessary easement plats for the installation ofthe metering stations
for $350.00 per plat.
TIME OF COMPLETION
We are prepared to begin work at your direction and expect to have the engineering and
construction plans completed within 90 days llpon receipt of your ,lcceptlllce of this proposal.
L'xclusive of <II)Y rc\'iew periods.
We appreciate the opportunity of making this proposal and trust that youlind it satisfactory.
Yom signature in the space provided on a copy of this letter returned to us \\'ill be om authority to
proceed. Should you have any question concerning the scope of the services offered. or the fees.
please do not hesitate to give us a call.
Sincerely,'
CRANSTON. ROBERTSON & WHITEHURST. P.c.
~ ~
L/~
~ . W ~'^
Dennis J. Welch. r.E.
D.JW:thw
enclosure
ACCEPTED:
AUGUSTA UTILITIES DEPARTMENT
\
BY:
TITLE:
DATE:
"
">~CORQCERTIFIC! TE Of: LIABILITY INSl''1ANCE, . . I iii2~
~. (706) 733-6888 FAX (706) 738-4063 THIS CERTlACATE IS ISSUED AS, A MATTER OF INFORMATION
Dawson' Taylor & Coq:Iany ONLY AND CONFERS NO RIGHTS UPONTHECERTlACATE
HOLDER. THIS CERTlACATE DOES NOT AMEND, EXTEND OR
P.O. Box 14729 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
. 3no Wheeler Rd.
Augusta, CA 30919 INSURERS AFFORDING COVERAGE
~ Cranston, Robertson & Whltehurst, PC INSURER k Continental Casualty Company
INSURER B: . .~
PO Box 2546 INSURER C:
Augusta, GA 30903 INSURER D:
I INSURER E:
COVERAGES
THE POLICIES OF iNSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERT AJN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE POlICY NUMBER ~A~~~~&Wf f'OUCY EXPlRA TlON UMrrs
LTR DATE
~EHERAL. LlA8llITY EACH OCCURAENCE $
COMMERCIAl GENERAl UABlUTY FIRE DAMAGE (Any one lite) $
I ClAIMS MADE D OCCUR MED EXP (Any one person) $
PERSONAl & ADV INJURY $
GENERAl AGGREGATE $
-
GEN'L AGGREGATE UMIT APPLIES PER: PRODUCTS.COMP~PAGG $
I POLICY n j&r 11 LOC
~OMoe'LE UABIUTY COMBINED SINGLE LIMIT $
ANY AUTO (Ea accident)
r--
AlL OWNED AUTOS BODILY INJURY
f-- $
SCHEDULED AUTOS (P", person)
-
HIRED AUTOS BODILY INJURY
- (P", eccident) $
- NON,OWNED AUTOS
- PROPERTY DAMAGE $
, (Pel accident)
GARAGE LlABIUTY AUTO ONLY. EA ACCIDENT $
==i ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS LlABIUTY EACH OCCURRENCE $
tJ OCCUR 0 CLAJMS MADE AGGREGATE $
$
~ DEDUCTIBLE $
RETENTION $ $
I TORY LIMITS I IUER" . "
WORKERSCOM~ATlONAND
EMPLOYERS' LlABIUTY E.L EACH ACClOENT $
E,L DISEASE. EA EMPLOYEE $
E,L DISEASE. POLICY LIMIT $
POr~res s i ona 1 Liability ic\EN30108SS 11/27/2001 11/27/2002
A $1,000,000 Each Occurence
$1,000,000 Aggregate
DESCRIPTION OF OPERATlONSlLOCATlONSlVEHICLESlEXCLUSIONS ADDED BY ENOORSEMENTISPECIAL PROVISIONS
CERTIFICATE HOLDER I I ACDmONAL INSURED: INSURER LerrER: CANCELLATION
SHOULD ANY OF THE ABOVEDESCRlSED POUCIES BE CANCELLED BEFORE me
Augusta Georgia Utilities Department eXPlRA1l0N DATE THEREOF, TliE ISSUING COMPANY WILL ENDEAVOR TO MAIL
Attn: Jim Rush ~ DA YS WRITTEN NOTICE TO THE CERTlFlCA TE HOLDER NAMED TO Tl1E LEFT,
c/o 0l2MHILL . BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOse NO OBUGAllON OR UABIUTY
360 Bay Street Suite 180 OF ANY IOND UPONTl1E COMPANY, ITS AGENTS OR REPREseNTA1lVES.
Augus~a, GA 30901 AUTHORIZED REPRESENT A 1lVE Jr./CLAUD ~/"
Michael J. Taylor
l
ACORD 25-5 t;T197)
~ACORD CORPORATION 19
l'
".. ,'- . . . .' ...~. - - ..
J ~A:CQR1!t-: CERTIFICA. 'E CiF~'(f~'BILITY INSU~ ..ANCE I DATE (MMlOOIYY)
11/29/2001
.. '_' _~.' ,_ . ". ',1.., .' ...._. '. ._....... . . . . . . . , _
~..(70_6)6S0;..6000 FAX (706)6S0-6001 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
-Blan~~ard,&:Calhoun Ins Agency; Inc. ONLY AND CONFERS NO RJGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
POBox 2123S9 . ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
Augusta, GA 30917-2359
INSURERS AFFORDING COVERAGE
INSURED Cranston Robertson Wh,tehurst INSURER k Cincinnati Insurance Company
Po Box 2546 INSURER B; . Gon1Janion Property Casualty C
Augusta, GA 30903-2546 INSURER c: -
INSURER 0:
I INSURER E:
. ......., .
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTlFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID ClAIMS.
I'~f: TYPE OF INSURANCE POLICY NUMBER P~AL,).~Y EFFECTIVE POLICY EXPIRATION LIMITS
~NERAL LIABILITY ~PP0640537 11/12/2001 11/12/2004 EACH OCCURRENCE $ 1,000,000
X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Anyone fire) $ 100,000
~ ~ CLAIMS MADE 0 OCCUR MED EXP (Anyone persen) $ 50,000
A PERSONAL & ADV INJURY $ 1,000,000
t--
~ GENERAL AGGREGA TE $
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS. COMP/OP AGG S 2,000,000
n n PRO. nLOC. I
POLICY JECT
AUTOMOBILE LIABILITY PP0640537 11/12/2001 11/12/2002 COMBINED SINGLE LIMIT
- S
X ANY AUTO (Ea accident) 1,000,000;
- ,
ALL OWNED AUTOS
X BODILY INJURY S
SCHEDULED AUTOS (Per person)
A X !
HIRED AUTOS BODILY INJURY
X NON-OWNED AUTOS (Per accident) $
t--
~ PROPERTY DAMAGE S
(Per accident)
GARAGE LIABILITY AUTO ONLY. EA ACCIDENT S
q ANY AUTO OTHER THAN EA ACe s
AUTO ONLY: AGG $
EXCESS LIAB/LITY CC4431697 11/12/2001 11/12/2004 EACH OCCURRENCE s 2,000,000
~ OCCUR o CLAIMS MADE AGGREGATE S 2,000,000
A $
==1 DEDUCTIBLE S
RETENTION S S
WORKERS COMPENSATION AND ~C2360000-03 11/12/2001 11/12/2002 X I T"6~lD~.r~s I IUE~'
EMPLOYERS' LIABILITY E,L. EACH ACCIDENT $ 1,000,000
A
E,L. DISEASE. EA EMPLOYEI $ 1,000,000
- E.L. DISEASE. POLICY LIMIT 1,000,000
S
OTHER PP5519456AWR 11/12/2001 11/12/2004 S 110 . 000 LIMIT
A ~OMPUTER EQUIPMENT $250 DED.UCTIBLE
OESCRIPTlON OF OPERATlONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
CERTIFICATE HOLDER I I ADDITIONAL INSURED: INSURER LETTER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
AUGUSTA GEORGIA UTILITIES DEPARTMENT EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO M,O,IL
ATTN: MR. JIM RUSH -1L DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
C/O CH2MHILL BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO DBLIGA TlON OR LIABILITY
360 BAY STREET STE 180 OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
AUGUSTA, GA 30901 AUTHORIZED REPRESENTATIVE Jd'~~~1
Cobbs Nixon/MAR
ACORD 25-5 (7197)
<rJACORD CORPORATION 1988