HomeMy WebLinkAboutCRANSTON ROBERTSON WHITEHURST
Augusta Richmond GA
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YEAR: 02..
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FILE NUMBER: lS--oBCs
NUMBER OF PAGES: \ L\
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STATE OF GEORGIA
AUGUSTA.:RICHMOND COUNTY
GENERAL
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
. (CITY)
AND
CONSULTANT
CONSULTANT:
Cranston, Robertson & Whitehurst, P.C.
PROJECT:
10110 Central Connector Water Main
DATE EXCECUTED: January 9,2002
DATE COMPLETED:
Revision Date: February 7, 2001
,"
AUGUSTA, GEORGIA
(CITY)
STANDARD AGREEMENT FOR GENERAL PROFESSIONAL
SERVICES TO BE FURNISHED TO THE AUGUSTA
UTILITIES DEPARTMENT
CITY'S ADDRESS:
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
PROJECT NAME
10110 Central Connector Water Main
CONSULTANT
Cranston, Robertson & Whitehurst, P.C.
452 Ellis Street
Augusta, Georgia 30901
CONSULTANT'S
ADDRESS:
CITY and CONSULT ANT have agreed that CONSULTANT will perform the following Scope of Service, which are part of the
PROJECT identified above. The Scope of Service covered by this AGREEMENT will be performed in,accordance with the
Provisions included within this form and any attachments or schedules. This AGREEMENT supersedes all prior agreements
and understahdings and may only be changed by written amendment executed by both parties. CONSULTANT will proceed
with Sco e of Service followin 0 en recei t of Notice to Proceed.
Seo e Of Se-rviees:
See Attached Pro osal dated October 22, 2001
Com ensation:
8asedu on "CONSULTANT SERVICES" Attached hereto the com ensation will be:
Lum Sum Fee of $39,470.00 for the Stud
Oth~r Terms:
Cranston, Robertson & Whitehurst will not be res onsible for cost of ermits as statedin Article 2.7.
The following attachments are hereby
made a part of this AGREEMENT:
1. Cranston, Robertson & Whitehurst, P .C. proposal letter dated October 22, 2001
addressed to the Augusta Utilities Department c/o GH2M Hill.
2. Purchase Order P50395 dated 12/3/01
2 - Revision Date: February 7, 2001
'i'
IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
~ AUGUS
BY:
PRINTED NAME:
TITLE: MAYOR
ATTEST CLE K:
BY:
PRINTED NAME: Thomas H. Robertson. P.E.
TITLE: President
DATE:
DATE:
January 9. 2002
Copy To:
DIRECTOR __,
AUGUSTA UTILITIES DEPARTMENT-
360 Bay Street, Suite 180
Augusta, GA 30901
3
Revision Date: February 7, 2001
GENERAL PROVISIONS
ARTICLE 1. TERMS OF PAYMENT
1.1 Invoicing
CONSULTANT may submit invoices to CITY for progress
payments not more than once each month. Such invoices
will represent the value of the completed Scope of Services
and will be prepared in a form and supported by
documentation as CITY may reasonably require. Invoices
will be reviewed and approved by PROGRAM MANAGER
before submittal to CITY.
1.2 Final Payment
Upon completion of the Scope of Services CONSULTANT
will notify CITY, in writing, that the Scope of Services is
complete and that final payment is due, if the Scope of
Services has been completed in accordance with this
AGREEMENT. The final invoice to the CITY shall be clearly
noted as "Final Invoice."
1.3 Liens
CONSULTANT will promptly pay for all services, labor,
materials, and equipment used or employed by
CONSULTANT in the Scope of Services and will maintain all
materials, equipment, structures, buildings, and premises
free and clear of mechanic's or other liens. CONSULTANT
will, upon- completion of the Scope of Services and before
final payment is due, furnish CITY with reasonable evidence
that all services, labor, materials, and equipment have been
paid in full.
ARTICLE 2. OBLIGATIONS OF CONSULTANT
2.1 Independent Contraetor
CONSULTANT is an independent contractor and will
maintain complete control of and responsibility for its
employees, subcontractors, and agents. CONSULTANT
shail also be solely responsible for the means and methods
for carrying out the Scope of Services and for the safety of
its employees.
2.2 Lower Tier Subcontractors
2.2.1 The names of any proposed or existing
subcontractors to CONSULTANT who will perform a portion
of the Scope of Services (Lower Tier Subcontractor) must
be submitted to and approved in advance in writing by CITY.
CONSULTANT will bind all Lower Tier Subcontractors to the
Provisions of this AGREEMENT.
2.2.2 Neither this AGREEMENT nor any Lower Tier
Subcontract will create any contractual relationship between
any Lower Tier Subcontractor and CITY,nor any liability of
CITY to any Lower Tier Subcontractor.
2.3 Performance
2.3.1 The standard of care for all services performed or
furnished by CONSULTANT under this Agreement will be
the level of care and that is ordinarily used by members of
CONSULTANT'S profession practicing under similar
conditions. If such deficiencies are not corrected in a timely
manner, CITY may cause the same to be corrected and
deduct costs incurred from CONSULTANT's compensation.
.2.3.2 Results reported from any laboratory Services may
undergo contract compliance and quality assurance reviews
by CITY. For analyses that fail either of these reviews, the
laboratory will be required, without further compensation, to
reanalyze the samples to meet these requirements. If
reanalyzes is not possible, the laboratory will not be paid for
the deficient analyses.
2.4 Insurance
2.4.1 CONSULTANT will maintain throughout this
AGREEMENT the following insurance: '
(a) Worker's compensation insurance in accordance with
the laws of the State of Georgia.
(b) Public Liability Insurance - covering claims for injuries
to members of the public or damage to property of
others arising out of any covered negligent act or
omission of CONSULTANT or of any of its
employees, agents, or subcontractors, with
$1,000,000 per occurrence and in the aggregate.
(c) Valuable Papers Insurance - in an amount sufficient
to assure the restoration of any plans, drawing,
field notes, or other similar data relating to the work
covered by the Project.
(d) Professional Liability insurance - in an amount of not
less than $1,000,000.
2.4.2 Insurance coverage in 2.4.1 (b) and (c) above will
name CITY and CONSULTANT as additional insureds. Such
insurance will be the primary coverage to CITY.
2.4.3 Before commencing Work under this contract,
CONSULTANT will furnish CITY with certificates of
insurance verifying coverages and additional insureds.
Certificates also will state that the insurance carrier will give
CITY thirty (30) days notice of any insurance cancellation or
material alteration.
2.5 Responsibility for Claims and Liability
The CONSULTANT shall be responsible for any and all
damages to properties or persons caused by its employees,
subcontractors, or agents, and shall hold harmless the
CITY,its officers, agents and employees from all suits,
claims, actions or damages of any nature whatsoever to the
extent found to be resulting from the Consultant, its
subcontracts, or agent in the negligent performance or non-
- performance of work under this Agreement. These
Revision Date: February 7,2001
;ndeninities shall not be limited by reason of the listing of
any insurance coverage.
2.6 Codes, Laws, and Regulations
CONSULTANT will comply with all applicable codes, laws,
regulations, standards, and ordinances applicable in the
State of Georgia, in force during the term of this
AGREEMENT.
2.7 Permits, Licenses, and Fees
CONSULTANT will obtain and pay for all permits and
licenses required by law that are associated with
CONSULTANT's performance of the Scope of Services.
2.8 Confidentiality
The CONSULTANT agrees that its conclusions and any
reports are for the confidential use and information of the
CITY and that it will not disclose its conclusions in whole or
in part to any persons whatsoever, other than to submit its
written documentation to the CITY, and will only discuss the
same with it or its authorized representatives. Upon
completion of this Agreement term, all documents, drawings,
reports, maps, data and studies prepared by the
CONSULTANT pursuant thereto shall become the property
of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials
reporting the plans, progress, analyses, or results and
findings of the work conducted under this Agreement shall
not be presented publicly or published without prior approval
in writing of the CITY.
2.9 Open Records
CONSULTANT acknowledges that all records relating to this
Agreement and the services to be provided under the
contact may be a public record subject to Georgia Open
Records Act (O.C.GA ~ 50-18-70, et seq.). CONSULTANT
shall cooperate fully in responding to such requests and
making all records, not exempt, available for inspection and
copying as provided by law.
2.10 Key Personnel
Designate in writing a person to act as the CONSULTANT'S
representative with respect to the services to be rendered
under this agreement. Such person shall have complete
authority to transmit instructions, receive information,
interpret and define the CITY's policies and decisions with
respect to the CONSULTANT'S services,for this part ofthe
project.
All professional personnel, including subcontractors,
engaged in performing services for the CONSULTANT
under this agreement are indicated in a personnel listing
attached hereto as Attachment C - Listing of Key Personnel
and incorporated herein by reference. No changes or
substitutions shall be permitted in the CONSULTANT's Key
Personnel without the prior written approval of the CITY or
his designee.
The CONSULTANT represents that it has secured or will
secure, at its own expense, all personnel necessary to
complete this Agreement; none of whom shall be employees
of, or have any contractual relationship with, the CITY. All of
the services required hereunder will be performed by the
CONSULTANT under its supervision, and all personnel
engaged in the work shall be qualified and shall be
authorized or permitted under law to perform such services.
2.11 Ownership,Publieation, Reproduction and Use
All documents and materials prepared pursuant to this
Agreement are the property of the CITY. The CITY shall
have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any
reports, data, maps, or other materials prepared under this
Agreement without according credit of authorship. The
CITY shall hold harmless the CONSULTANT against all
claims arising out of such use of documents and materials
without the CONSULTANT's knowledge and written
consent.
One legible copy each of all laboratory, field, or other notes,
log book pages, and technical data, computations, designs
and other instruments of service prepared under the terms
of this AGREEMENT will be delivered by CONSULTANT to
CITY upon completion of the Scope of Services.
2.12 Aeeess to Records
CONSULTANT will maintain accounting records, in
accordance with generally accepted accounting principles
and practices, to substantiate all invoiced amounts. Said
records will be available for examination by CITY during
CONSULTANT's normal business hours for a period of 3
years after CONSULTANT's final invoice to the extent
required to verify the costs incurred hereunder.
2.123 Suspension of WORK
CONSULTANT will, upon written notice from CITY, suspend,
delay, or interrupt all or a part of the Scope of Services. In
such event, CONSULTANT will resume the Scope of
Services upon written notice from CITY, and an extension of
time and/or an equitable adjustment in compensation, if
appropriate, will be mutually agreed upon.
2.14 Schedule
The CONSULTANT must meet the schedule specified in the
Scope of Services. A detailed performance schedule will be
specified as part of the work authorization. During the
performance of work, should the CONSULTANT or CITY
estimate that CONSULTANT will fail to meet a mutually
agreed upon schedule or time of completion and
CONSULTANT does not propose a solution satisfactory to
CITY, CITY may require CONSULTANT to implement any or
all of the following:
(1) Extend its working day to 10 hours or more
(2) Extend its working week to 6 or 7 days
2
Revision Date: February 7,2001
'(3) Increase the labor force
(4) Provide and utilize additional equipment and facilities.
CONSULTANT will continue the accelerated services until
such time as CITY determines that progress conforms to the
schedule completion time. All additional costs of the
accelerated effort will be borne solely by CONSULTANT
unless a change in Scope of Services can be shown.
2.15 Monthly Progress Report
CONSULTANT will provide, if requested by CITY, a monthly
progress report to CITY in a form and covering information
as required by CITY. Refusal by the Consultant to submit
progress reports and/or plans shall be cause to withhold
payment to the Consultant until the Consultant complies with
the CITY's request in the regard.
2.16 Observation of the Work
CITY reserves the right, but _ not the obligation, at all
reasonable times to inspect or otherwise evaluate the
Services performed or being performed by CONSULTANT
and the premises on which it is being performed.
2.17 Working Files
CONSULTANT will maintain files containing all deliverable
documentation including calculations, assump,tions,
interpretations of regulations, sources of information, and
other raw data required in the performance of this
AGREEMENT. CONSULTANT will provide copies of the
information contained in its working files to CITY upon
request of CITY.
2.18 Communieations with CITY
All of CONSULTANT's written or verbal communication with
or to federal, state, or local agencies, relative to Services
under this AGREEMENT must be through or with the
knowledge of CITY or Program Manager.
2.19 Safety
CONSULTANT is solely responsible for health and safety of
its own employees and its subcontractors. CONSULTANT
will comply with any owner or site controlling contractor's
health and safety plan. CONSULTANT will comply with all
applicable federal, state and local laws and regulations
related to health and safety.
2.20 Program Manager
Program Manager- means the representative of the CITY
who shall act as Liaison between the CITY and the
CONSULTANT for all matters pertaining .to this Agreement,
including review of CONSULTANT's plans and work,
ARTICLE 3. OBLIGATIONS OF CITY
3.1 Timely Review
CITY will examine CONSULTANT's studies, reports,
proposals, and other project-related documents and render
decisions required by CONSULTANT in a. timely manner.
3.2 Prompt Notiee
CITY will give written notice to CONSULTANT whenever
CITY observes or becomes aware of any development that
affects the scope or timing of CONSULTANT's Scope of
Services, or any defect in the Services of CONSULTANT.
3.3 Teehnieal Guidanee and Information Transfer
3.3.1 CITY may, at its sole discretion, provide technical
guidance on subcontract performance. Technical guidance
may include:
(a) Guidance that assists CONSULTANT in
accomplishing the Scope of Services.
(b) Review comments on deliverables.
(c) Copies of technical guidance documents relative to
Services under this AGREEMENT, as they are
made available to CITY.
Technical guidance will be issued in writing or, after verbal
issuance, confirmed in writing.
3.3.2 CITY may also, at its sole discretion, provide
CONSULTANT with documents, forms, procedures,
agreements, and other items specifically developed for use
on this PROJECT for CONSULTANT's information.
CONSULTANT agrees to assume the full liability arising out
of the improper use of any information provided by CITY.
3.4 Furnished Data
CITY will provide CONSULTANT technical data in its
possession, including, but not limited to, previous reports,
maps, surveys, borings, and other information relating to
CONSULTANT's Scope of Services on the PROJECT.
CONSULTANT may reasonably rely upon the accuracy of
the information provided by CITY.
3.5 Changes
3.5.1 CITY may, by written order only, make changes,
revisions, additions, or deletions (collectively hereinafter
called "changes") in the Scope of Services. CONSULTANT
will not proceed with any changes unless notified to proceed
in writing by CITY.
3.5.2 Nothing herein will be construed as relieving
CONSULTANT of its obligations to perform, including
without limitation, the failure of the parties to agree upon
CONSULTANT entitlement to, or the amount of, any
adjustment in time or compensation.
3.5.3 Any claim by CONSULTANT for an adjustment
under this paragraph must be asserted in writing fully
supported by factual information to CITY, within 30 days
from the date of receipt by CONSULTANT of the written
change authorization from CITY or within such extension of
that 30-day period as CITY, in its sole discretion, may grant
in writing at CONSULTANT's request prior to expiration of
said period.
3.5.4 If the Scope of Services is reduced by changes,
such action will not constitute a claim for damages
based on loss of anticipated profits.
ARTICLE 4. GENERAL LEGAL PROVISIONS
3
Revision Date: February 7,2001
4.1 Proprietary Information
Except when otherwise authorized in writing by CITY, all
drawings. specifications, technical data, and other
information furnished to CONSULTANT, either by CITY or
CLIENT or developed by CONSULTANT or others in
connection with the Services rendered are, and will remain,
the property of CITY, and may not be copied or otherwise
reproduced or used in any way except in connection with the
Scope of Services, or disclosed to third parties or used in
any manner detrimental to the interest of CITY.
4.2 Assignments
This is a bilateral. Consultant Services Agreement. Neither
party shall have the power to or will assign any of the duties
or rights or any claim arising out of. or related to this
AGREEMENT, whether arising in tort, contract or otherwise,
without the written consent of the, other party. Any
unauthorized assignment is void and unenforceable. These
conditions and the entire AGREEMENT are binding on the
heirs, successors, and assigns of the parties hereto.
4.3 Force Majeure
Neither party to this AGREEMENT will be liable to the other
party for delays in performing the Scope of Services, or for
the direct or indirect cost resulting from such delays, that
may result from acts of God, acts of governmental
authorities, extraordinary weather conditions or other natural
catastrophes, or any other cause beyond the reasonable
control or contemplation of either party. Each party will take
reasonable steps to mitigate the impact of any force
majeure. CITY will adjust the schedule' and compensation
under this AGREEMENT to the extent that CONSULTANT's
schedule and compensation are equitably adjusted by City.
4.4 Authorization to Proceed
Execution of this AGREEMENT by CITY will be
authorization for CONSULTANT to proceed with the Scope
of Services, unless otherwise provided for in this
AGREEMENT.
4.5 No Third Party Benefieiaries
This AGREEMENT gives no rights or benefits to anyone
other than CONSULTANT and CITY and has no third-party
beneficiaries.
4.6 Jurisdiction
The law of the State of Georgia shall govern the
CONTRACT between CITY and CONSULTANT, with regard
to, its interpretation and performance, and any other claims
related to this Agreement. All claims, disputes and other
matters in question between the CITY and CONSULTANT
arising out of or relating to the Agreement, or the breach
thereof, shall be decided in the Superior Court of Richmond
County, Georgia. The CONSULTANT,; in executing this
Agreement, specifically consents to jurisdiction and venue in
Richmond County and waives any right to contest the
jurisdiction and venue I the Superior Court of Richmond
County, Georgia.
4.7 Termination
4.7.1 Termination for Convenienee
The CITY may terminate this contract in part or in whole
upon written notice to the CONSULTANT. The
CONSULTANT shall be paid for any validated services
under this Contract up to the time of termination.
4.7.2 Termination for Default
If through any cause, the CONSULTANT shall fail to fulfill in
a timely and proper manner its obligations under this
Agreement, or if the CONSULTANT shall violate any of the
covenants, agreements or stipulations of this Agreement.
CONSULTANT will be given the opportunity to commence
correction of obligation within 5 days of written notice and
diligently complete the correction thereafter. Failure to
maintain the scheduled level of effort as proposed and
prescribed, or deviation from the aforesaid schedule without
prior approval of the CITY, shall constitute cause for
termination. The CITY shall thereupon have the right to
terminate this Agreement by giving written notice to the
CONSULTANT of such termination, and specifying the
effective date thereof, at least five (5) days before the
effective date of such termination. In such event, all finished
or unfinished documents, maps, data, studies, work papers
and reports prepared by the CONSULTANT under this
Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such
documents, as mutually agreed by the CITY and
CONSULTANT.
4.8 Confliet of Interest
4.8.1 Confliet of Interest: The CONSULTANT agrees
that it presently has no interest and shall acquire no interest,
direct or indirect, that would conflict in any manner or degree
with the performance of its services hereunder. The
CONSULTANT further agrees that, in the performance of
the Agreement, no person having such interest shall be
employed.
4.8.2 Interest of Public Officials: No member, officer,
or employee of the CITY during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in this
Agreement or the proceeds thereof.
4.8.3 Employment of CITY's Personnel: The
CONSULTANT shall not employ any person or persons in
the employ of the CITY for any work required by the terms of
the Agreement, without the written permission of the CITY
except as may otherwise be provided for herein.
4
Revision Date: February 7, 2001
CONSULTANT SERVICES
As a part of this Agreement the CONSULTANT agrees to furnish the following checked items.
Prior to Authorization To Proceed:
18I Detailed Scope of Services based upon Scope of Services defined in this Agreement to be submitted
with Cost Proposal clearly defining the CONSULT ANT's understanding of the project limits, design
objectives and CONSULT ANT's services to be provided.
18I Cost Proposal that will include cost of surveying, design, preparation of construction plans and
specifications, and other services requested in the CITY's Request for Proposal.
o Schedule for submittal of review documents at 30%,60%, and 90% completion and final documents.
Prior to submitting 30% review documents:
o Locate all existing utilities using available information collected by the CONSULTANT. The CITY will
furnish available information on water and sewer locations; however, the CONSULTANT must verify
to CONSULTANT'S satisfaction.
o ?rovide CITY with information on the project site(s), including the following:
· Past and present use of the land (specifically identify any landfilling activities in the area); identify
any nearby designated wetlands
. Soil type(s)
· . Brief description of the area (e.g., residential, commercial, industrial) including general slope of the
land, and whether trees, signs, etc. will be in conflict with the new facilities. Include number of
properties affected and number of easements required with property owners identified.
. Identification of potential problems in meeting design objectives.
o Site Plan (If Required)
Throughout project:
o Prepare printed responses to comments received from the CITY following reviews.
o Provide the necessary plats, (complete with survey information on all items within the limits of both
permanent and temporary easements )for easement acquisition and DOT/other permit application.
o Prepare Public Works/DOT/Other permit applications for signature by the CITY.
o Prepare and submit plans to EPD for review and approval when required.
o Prepare plans and specifications, usingAugusta Utilities Design Standards and Specifications (latest
reference). Specifications must,include thaJ provided by the CITY and be complete for the described
work.
o Prepare and submit construction cost estimates at each review stage (30%, 60% and 90%) and with the
submittal of final documents. Provide cost breakdown for any items to be lump sum in the
construction contract.
Upon completion of design:
5
Revision Date: February 7,2001
o Coordinate with the CITY Purchasing Department to advertise the project.
o Fax bid information to CITY.
o Attend bid opening.
o Prepare letter of recommendation for award of the contract.
o Attain contractor's/other signatures on the contract documents and forward to the CITY.
o Invite attendees to, and conduct, the pre-construction meeting.
o Provide clarification related to the plans/ specifications throughout design and construction.
o Provide record drawings at completion of the project electronically, per the Utilities Design Standards
and Specifications (latest version).
o Provide Services During Construction as follows:
. Attend project meetings as scheduled by the CITY
. Recommend design changes as field conflicts arise (site visits may be required)
. Review and approval of pay requests from the construction Contractor (line of communication will
be construction contractor to resident observer to CONSULTANT to CITY)
. Provide clarification of plans and specifications througho'ut construction
. Revise/update plans and/or easement plats as changes occur that require resubmittal to
DOT / other agencies.
By:
crans~~~~{C
Thomas H. RobJrtson, P.. .
Consultant:
Title:
President
Date:
January 9, 2001
ADMINISTRATOR
CITY
530 Green Street
Room 800
Augusta, GA 30901
DIRECTOR
AUGUST A UNTILITIES DEPARTMENT
360 Bay Street
Suite 180
Augusta, Ga 30901
PROGRAM MANAGER
CH2M HILL, INC
360 Bay Street
Suite 100
Augusta GA 30901
ADDITIONAL SERVICES CONSIDERED OUT OF SCOPE:
1. Revisions to the plans/ contract documents to extend the limits of the project after this AGREEMENT
. has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (i.e., correct location
given by CITY, incorrectly marked on plans by engineer) will be the responsibility of the
CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government agency at
their request will be considered an additional service.
6
Revision Date: February 7,2001
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Other not described above, as :approved by the CITY.
NOTE:
It is the responsibility of the CONSULTANT as contracted by the CITY to provide professional surveying and engineering services. It is
expected that such professionals will operate in a manner which assures the interests of the conunon welfare, rather than in a manner which
promotes their own financial gain. It is expected that such professionals will act as a faithful agent for the CITY as a client. It is the duty of the
CONSULT ANT to protect the safety, health and welfare of the public in the performance of their professional duties.
7
Revision Dale: February 7,2001
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Cranston, Robertson & Whitehurst, P.C.
ENGUNEERS PLANNERS SURVEYORS
OLD ENGINE COMPANY NO.1
452 ELUS STREET
, POST OFFiCE BOX 2546
AUGUSTA. GEOBGIA 30903-2546
J..CRAlG CRANSTON, P.E~ R.1..S_
THOMAS H. ROBERTSON, P.E., R.1..S.
ELDRIDGE A. WHITEHURST, JR., P.E.
JAMES B. CRANFORD, JR., P.E.
DENNIS J. WELCH, P.E.
TELEPHONE (706) 722-1588
TELECOPIER (706) 722-8379
E-MAIL CRWPC@CRWPC.COM
October 22, 2001
JOHN T. ATTAWAY, B.L.s.
WAYNE SWANN, BLS.
~DCHAELS.BEBGLUND
STEVEN M. BRYANT
DWIGHT E. FUNDERBURK, n
BOBBY M. USRY
KEITH A. LAWRENCE
KELVIN G. OGLESBY
Mr. Max Hicks
c/o Jim Rush, CH2M Hill
Augusta Utilities Department
360 Bay Street, Suite 100
Augusta, Georgia 30901
HAND DELIVERY
Re:
Central Connector Water Main - Alternative Study &
Report
Project No. 10110
Our File No. 2000-0411.001
Dear Max:
In accordance with your request, we are pleased to offer the following revised proposal for
accomplishing the necessary engineering services for evaluating three different options for
transferring water from the Highland A venue treatment plant to the old Richmond County water
system.
GENERAL
The work will involve construction of one of the options outlined in the memorandum from
CH2M Hill dated September 14, 2001 which are restated as follows: A 20" and 16" ductile iron
water transmission main from the Highland Avenue treatment plant to the Norton Road booster
station along with either a new pump station or a revamping of the existing pump station, and a tie
to the existing system at 15th Street with a 24" ductile iron main; a 20" ductile iron transmission
main from the Highland Avenue treatment plant to ground water treatment Plant #l,.along with
either a new pump station or a revamping of the existing' pump station, and a tie to the existing
system at 15th Street with a 16" ductile iron main; or a 36" and 20" ductile iron transmission main
'.
.
,----")
I /
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I I
f
Mr. Max Hicks
October 22, 200 I
Page 2
from the Highland Avenue treatment plant to ground water treatment Plant #1 along with either a
new pump station or a revampiJ:1g of the existing pump station and a 24" ductile iron main that will
tie to the existing system on White Road. The exact routing of these three options will be
determined as part of the design work, but likely will follow a route similar to the one recommended
in the study. The project will include connections, structures, isolation valves, air release valves,
boring under Georgia State Highways and railroads, new or revamped pump station, and other
necessary appurtenances.
SCOPE OF WORK
The purpose of the Study and Report Phase is to determine the most practical and
economical route for the Central Connector Water Main and to determine if a new pump station is
needed at either Norton Road or at Plant #1 to' accompany the new Central Connector Water Main.
The scope of work involved during this phase will include evaluating the options discussed in the
general section of this proposal. The route options will be evaluated based upon existing
Geographic Information System (GIS) maps. The study will include the analysis of the three route
options and an analysis on the pumping requirements at Norton Road and Plant #1 to determine if
the existing pumps are sufficient or if they need to be replaced with more efficient pumps. CH2M
Hill will need to provide the demand requirements on the discharge side of the pump at both
locations. The route option that links the plant on Highland Avenue to Plant # I will be determined
by revisiting the routes analyzed in the original Central Connector Water Main Study and Report
to confmn whether or not the route selected remains the best alternative due to reduced pipe sizes
for the connector main. The new alternatives and the pump station findings will be compared to
determine the most feasible route for the Central Connector Water Main. The results of the study
will be compiled into a report delineating and describing the alternatives in sufficient detail. The
report will feature a detailed cost estimate for each of the new and revised alternatives, a cost
comparison between the new and revised alternatives, and maps showing the route of each
alternative. The completion of this phase will serve as the cornerstone for our finishing the
remaining design phases, which will be done at a time to be determined by you. The remaining
phases to be completed in this project are noted in the Proposal Fee section below.
PROPOSAL FEE
Our fee for the Study anqReport Phase will be a lump sum of$39,470.00. Our fee for the
remaining phases listed will be determined at a later date after the-best alternative has been selected.
Phase Description
I. Study and Report Phase (initial route studies)
II. Preliminary Design Phase and Route Surveying
Fee
$ 39,470.00
TBD*
'.
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, 'I
Mr. Max Hicks
October 22, 2001
Page 3
Phase Description
III. Final Design Phase and Centerline Survey
IV. Bidding Phase
V. Construction Phase
Fee
TBD*
TBD*
TBD*
Total $ 39,470.00
* To be determined after the completion of the Study and Report.
We expect to submit periodic invoices covering the study and report phase as it progresses
and to receive payment within fifteen days thereafter.
TIME OF COMPLETION
We are prepared to begin work at your direction and expect to complete the study and report
phase within 2 months of receiving the authority to proceed, exclusive of review periods.
We appreciate the opportunity of making this proposal and trust that you fmd it satisfactory.
Upon your request, we will prepare and forward to you a standard form engineering contract for this
project. Should you have any question concernillg the scope of the services offered, or the fee,
please do not hesitate to give us a call.
Sincerely,
CRANSTON, ROBERTSON & WHITEHURST, P.C.
~~tt.~~~~~ ~
Project Manager
~ot~~
Principal-in-charge
THR/vlk
D:\AA-CORRESPONDENCE\2000101l411 .'1001- central conncctorlrev I proposal.wpd
/
/ AUGUSTA-R'ICHMOND COUNTY, GEqRGIA
PURCHASE ORDER ROOM 60S, PURCHASING DEPARTMENT
CITY-COUNCIL MUNICIPAL BUILDING (11)
AUGUSTA, GEORGIA 30911-3999 Page 1 of 1
PURCHASE ORDER NO.
J?50395
DATE
12/03/01
DEPARTMENT
43410 PURCHASING
REQUISITION/QUOTE NO.
R52180
VENDOR #
2563
VENDOR PHONE #
VENDOR
CRANSTON ROBERTSON &
WHITEHURST
P 0 DRAWER 2546
AUGUSTA, GA 30903
ATTN:
BID NUMBER:
CONTRACT #: 19252
BUYER: MARY
SHIP TO:
AUG UTILITIES ADMIN
2760 PEACH ORCHARD ROAD
AUGUSTA, GA 30906
BILL TO:
AUGUSTA-RICHMOND COUNTY, GEORGIA
ROOM 105, ACCOUNTING DEPARTMENT
CITY-COUNCIL MUNICIPAL BUILDING (11)
AUGUSTA, GEORGIA 30911-3999
ALL INVOICES AND CORRESPONDENCE MUST BE SENT TO
ABOVE ADDRESS REGARDLESS OF SHIPPING DESTINATION.
PRODUCT ID '.
~.::~~: "-_-:.1-:: .:> -DESCRIPTION .. ,,-
:; !JNIT ~~ICE
- AMOUNT . '.
0001
1 TOT
ECONOMIC EVALUATION OF FINAL
3 OPTIONS FOR CENTRAL
CONNECTOR WATER
MAIN====APPROVED BY COMMISSION
11-20-01 ITEM36
39,470.0
39,470.0
509-04-3410/52-12115
CONDITIONS - READ CAREFULLY
1. The purchaser is exempt by statue from payment of Federal, State. and Municipal
sales. excise and other taxes.
2. Shipping charges prepaid by vendor.
3. Payment will be made on complete shipments only, unless otherwise requested.
4, DELIVERY TICKET MUST ACCOMPANY GOOOS.
5. No back orders. We will rearder if available.
6. Please make deliveries between 9 A.M. and 4 P.M.
7. All goods received with subseQuenl prj...;Jege to insped and return at Vendor's
expense if defective or not in compliance with our specification".
8. Indoor delivery if necessary.
9. Pa)'ment Net 30 or according to conlract.
NET TOTAL.............
39,470.0
APPROVED FOR ISSUE
4AJ~
._ _ _VENDQR _COPY.. . ...__ _ .
PURCHASING AGENT SIGNATURE