HomeMy WebLinkAboutCRANSTON ENGINEERING GROUP FORT FORDON RAW ATER DISTRIBUTION SYSTEM INSTALLATION OF IRRIGATION SYSTEM ICU 0071
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STATE OF GEORGIA
RICHMOND COUNTY
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MAJOR PROTECTS
CONSULTANT SERVICES AGREEMENI
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
CONSULTANT:
CRANSTON ENGINEERING GROUP, P.e.
PROJECT:
Fort Gordon - Raw Water Distribution System
DATE EXECUTED:
DATE COMPLETED: November 12, 2008
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STATE OF GEORGIA
RICHMOND COUNTY
MAJOR PROTECTS
CONSULTANT SERVICES AGREEMENT
BETWEEN
AUGUSTA, GEORGIA
(CITY)
AND
CONSULTANT
This Agreement is made and entered into this day of . 2008
by and between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter
called the "CITY" and CRANSTON ENGINEERING GROUP, P.c. a Corporation authorized to do
business in Georgia, hereinafter called the "CONSULTANT."
WHEREAS, the CITY desires to engage a qualified and experienced consulting firm to furnish
professional services for:
The design of a new raw water distribution system to serve Fort Gordon which includes the
installation of 10",12" and 16" lines between the existing water treatment plant and the 2.5 million
gallon stand pipe along with an evaluation of the existing water treatment plant (project
description); and,.
WHEREAS, the CONSULTANT has represented to the CITY that it is experienced and qualified to
provide the services contained herein and the CITY has relied upon such representation.
NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between the CITY and the CONSULTANT that:
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GENERAL PROVISIONS
CONSULTANT has agreed, in this Agreement with CITY to procure the services of licensed design
professionals, to provide the engineering services required to provide professional engineering and
design services for the Project in accordance with the requirements as outlined in and attached as
Attachment A - Scope of Services and other relevant data defining the Project.
CONSULT ANT COORDINATION
The CONSULTANT shall cooperate fully with all municipalities, local government officials, utility
companies, and other consultants as directed by the CITY.. CITY, CONSULTANT and all relevant
parties agree to work together on the basis of trust, good faith and fair dealing, and shall take
actions reasonably necessary to enable each other to perform this Agreement in a timely, efficient
and economical manner. All parties agree to cooperate in a manner consistent with good design
practice and will exercise the degree of skill and diligence normally employed by professional
engineers or consultants practicing under similar conditions. CONSULTANT will re-perform any
services not meeting this standard without additional compensation.
AMENDMENTS TO AGREEMENT
Every amendment to the Scope of Services shall become and is hereby made a part of this
Agreement. Amendments must be fully executed by both the CONSULTANT and CITY to be
valid.
REDUCTION IN REQUIRED SERVICES
If reductions in the required services are ordered by CITY, the credits shall be the amounts for such
services as described in subsequently executed Amendments to this Agreement, and no claim for
damages for anticipated profits shall accrue to the CONSULTANT.
DATE CHANGES
If in this Agreement specific periods of time for rendering services are set forth or specific dates by
which services are to be completed are provided and if such periods of time or dates are changed
through no fault of CONSULT ANT, the rates and amounts of compensation provided for herein
shall be subject to equitable adjustment.
AGREEMENT MODIFICATIONS
This Agreement shall not be modified except by a duly executed Amendment hereto in writing
under the hands and seals of both parties hereto.
TIME OF COMPLETION
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The time of completion shall be as described in the schedule attached hereto as Attachment D -
Schedule.
This Agreement shall terminate immediately and absolutely at such time as appropriated and
otherwise obligated funds are no longer available to satisfy the obligations of the CONSULT ANT
on behalf of the CITY under this Agreement. However, CONSULTANT will be compensated for
all work prior to termination of contract even if. the CITY has obligated the funds to other projects.
PROJECT PROGRESS
CONSULTANT'S services and compensation under this Agreement have been agreed to in
anticipation of the orderly and continuous progress of the Project through completion.
LITIGATION
Nothing in this Agreement shall be construed as obligating the CONSULTANT to appear, support,
prepare, document, bring, defend or assist in litigation either undertaken or defended in behalf of
the CITY except in consideration of compensation. All such services required or requested of
CONSULTANT by the CITY except suits or claims between the parties to this Agreement will be
reimbursed as additional services.
BINDINGS
It is further agreed that the CITY and CONSULTANT each binds itself and themselves, its or their
successors, executors, administrators and assigns to ~e other party to this Agreement and to its or
their successors, executors and assigns in respect to all covenants of this Agreement. Except as
above, neither CITY nor the CONSULTANT shall assign, sublet or transfer its or their interest in
this Agreement without prior written consent of the other party hereto.
EXTENT OF THE AGREEMENT
This Agreement represents the entire agreement between CITY and CONSULTANT and
supersedes all prior negotiations, representations and agreements, either written or oral.
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DEFINITIONS
Wherever used in this Agreement, whether in the singular or in the plural, the following terms shall
have the following meanings:
Agreement Execution - means the date on which CONSULTANT executes and enters into an
Agreement with CITY to perform the Work.
Agreement Price - means the total monies, adjusted in accordance with any provision herein,
payable to the CONSULTANT under this Agreement.
CITY -means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia.
CONSULTANT - means the party or parties contracting directly with the CITY to perform Work
pursuant to this Agreement.
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Contract - means the Agreement Documents specifically identified and incorporated herein by
reference.
Contract Time - means the period of time stated in this Agreement for the completion of the Work.
Program Manager - means CH2M HILL as the representative of the CITY who shall act as Liaison .
between the CITY and the CONSULTANT for all matters pertaining to this Agreement, including
review of CONSULTANT's plans and work.
Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity
having a contractual agreement with CONSULTANT or with any of its subcontractors at any tier to
provide a part of the Work called for by this Agreement.
Supplemental Agreement - means a written order to CONSULT ANT signed by CITY and accepted
by CONSULTANT, effecting an addition, deletion or revision in the Work, or an adjustment in the
Agreement Price or the Contract Time, issued after execution of this Agreement.
Task Order - means a written order specifying a Scope of Services, time of completion and
compensation limit for services being provided by CONSULTANT. Task Orders shall be
incorporated by reference as part of the Supplemental Conditions of this Agreement.
Work - means any and all obligations, duties and responsibilities, including furnishing equipment,
engineering, design, workmanship, labor and any other services or things necessary to the
successful completion of the Project, assigned to or undertaken by CONSULTANT under this
Agreement.
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CONTRACT DOCUMENTS
List of Documents
The Agreement, the General Conditions, the Attachments, and any Supplemental Agreements,
including Task Orders shall constitute the Agreement Documents (the" Agreement").
Conflict and Precedence
The Agreement Documents are complementary, and what is called for by one is as binding as if
. called for by all. In the event there are any conflicting provisions or requirements in the component
. parts of this Agreement, the several Agreement Documents shall take precedence in the following
order:
1. Agreement - Including Attachments
2. General Conditions
3. Supplemental Conditions - Including Task Orders
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GENERAL CONDITIONS
1. COMMENCEMENT OF WORK
The performance of services as defined in the Prime Agreement between CONSULTANT and the
CITY, and herein described in this Agreement as Attachment A shall be commenced upon receipt
by the CONSULTANT of a written Notice To Proceed. The effective date of services shall be
defined in the Notice To Proceed.
2. PROFESSIONAL STANDARDS
The standard of care for all services performed or furnished by CONSULTANT under this
Agreement will be the level of care and that is ordinarily used by members of CONSULTANT'S
profession practicing under similar conditions.
3. CHANGES AND EXTRA WORK
The CITY may, at any time, request changes in the work to be performed hereunder. All such
changes, including any increase or decrease in the amount of the CONSULTANT's compensation,
which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be
incorporated in written Supplemental Agreements to the Agreement.
Changes that involve an increase in the compensation shall be considered major, and require the
approval of the CITY. The Program Manager may approve minor changes to the scope of services
that do not involve an increase compensation schedule.
4. PERSONNEL
The CONSULTANT represents that it has secured or will secure, at its own expense, all personnel
necessary to complete this Agre"ement; none of whom shall be employees of, or have any
contractual relationship with, the CITY. All of the services required hereunder will be performed
by the CONSULTANT under its supervision, and all personnel engaged in the work shall be
qualified and shall be authorized or permitted under law to perform such services. .
All key professional personnel, including subcontractors, engaged in performing services for the
CONSULTANT under this agreement are indicated in a personnel listing attached hereto as
Attachment C - Listing of Key Personnel and incorporate herein by reference. No changes or
substitution shall be permitted in the CONSULTANT's Key Personnel without the prior written
approval of the CITY or his designee.
The CONSULTANT shall employ only persons duly registered in the appropriate category in
responsible charge of supervision and design of the work. The CONSULTANT shall endorse all
reports, contract plans, and survey data. Such endorsements shall be made by a person duly
registered in the appropriate category by the Georgia State Board of Registration for Professional
Engineers and Land Surveyors, being in the full employ of the CONSULTANT and responsible for
the work prescribed by this Agreement.
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5. ACCURACY OF WORK
The CONSULTANT shall be responsible for the accuracy of the work and shall promptly correct
errors and omissions in its plans and specifications without additional compensation. The
CONSULTANT shall give immediate attention to these changes so there will be a minimum of
delay to others.
Acceptance of the work by the CITY will not relieve the CONSULTANT of the responsibility for
subsequent correction of any errors and the clarification of any ambiguities.
6. CONFIDENTIALITY
The CONSULTANT agrees that its conclusions and any reports arefor the confidential use and
information of the CITY and that it will not disclose its conclusions in whole or in part to any
persons whatsoever, other than to submit its written documentation to the CITY, and will only
discuss the same with it or its authorized representatives. Upon completion of this Agreement
term, all documents, drawings, reports, maps, data and studies prepared by the CONSULTANT
pursuant thereto shall become the property of the CITY and be delivered thereto.
Articles, papers, bulletins, reports, or other materials reporting the plans, progress, analyses, or
results and findings of the work conducted under this Agreement shall not be presented publicly or
published without prior approval in writing of the CITY.
It is further agreed that if any information concerning the PROJECT, should be released by the
CONSULTANT without prior approval from the CITY, the release of same shall constitute grounds
for termination of this Agreement without indemnity to the CONSULTANT, but should any such
information be released by the CITY or by the CONSULTANT with such prior approval, the same
shall be regarded as public information and no longer subject to the restrictions of this Agreement.
7. OPEN RECORDS
CONSULT ANT acknowledge that all records relating to this Agreement and the services to be
provided under the contract may be a public record subject to Georgia's Open Records Act
(O.e.G.A. S 50-18-70, et seq.). CONSULTANT shall cooperate fully in responding to such request
and making all records, not exempt, available for inspection and copying as provided by law.
8. TURISDICTION
The law of the State of Georgia shall govern the CONTRACT between CITY and CONSULTANT
with regard to its interpretation and performance, and any other claims related to this agreement.
All claims, disputes and other matters in question between CITY and CONSULT ANT arising out of
or relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. The CONSULT ANT, by executing this Agreement, specifically
consents to jurisdiction and venue in Richmond County and waives any right to contest the
jurisdiction and venue in the Superior Court of Richmond County, Georgia. .
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9. TERMINATION OF AGREEMENT FOR CAUSE
If through any cause, the CONSULTANT shall fail to fulfill in a timely and proper manner its
obligations under this Agreement, or if the CONSULTANT shall violate any of the covenants,
agreements or stipulations of this Agreement, CONSULTANT will be given the opportunity to
commence correction of obligation within 5 days of written notice and diligently complete the
correction thereafter. Failure to maintain the scheduled level of effort as proposed and prescribed,
or deviation from the aforesaid schedule without prior approval of the CITY, shall constitute cause
for termination. The CITY shall thereupon have the right to terminate this Agreement by giving
written notice to the CONSULTANT of such termination, and specifying the effective date thereof,
at least five (5) days before the effective date of such termination. In such event, all finished or
unfinished documents, maps, data, studies, work papers and reports prepared by the
CONSULTANT under this Agreement shall become the property of the CITY, and the
CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory
work completed on such documents, as mutually agreed by the cm and CONSULTANT.
10. TERMINATION FOR CONVENIENCE OF THE CITY
The CITY may terminate this contract in part or in whole upon written notice to the
CONSULTANT. The CONSULTANT shall be paid for any validated services under this Contract
up to the time of termination.
11. COORDINATION AND COOPERATION WITH OTHER UTILITIES AND
CONSULTANTS
CONSULTANT shall thoroughly research all utility records to identify the existing facilities on the
submitted roadway plans for avoidance, or resolution, of conflicts with the proposed Scope of
Services.
If the CITY undertakes or awards other contracts for additional related work, the CONSULTANT
shall fully cooperate with such other CONSULTANTs and the CITY employees or appointed
committee(s), and carefully fit its own work to such additional work as may be directed by the
CITY. The CONSULTANT shall not commit or permit any act which will interfere with the
performance of work by any other CONSULTANT or by CITY employees.
12. COVENANT AGAINST CONTINGENT FEES
The CONSULTANT warrants that no person or selling agency has been employed or retained to
solicit or secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by CONSULT ANT for the purpose of securing business
and that the CONSULTANT has not received any non-CITY fee related to this Agreement without
the prior written consent of the CITY. For breach or violation of this warranty, the CITY shall have
the right to annul this Agreement without liability or at its discretion to deduct from the Agreement
Price of consideration the full amount of such commission, percentage, brokerage or contingent fee.
13. RESPONSIBILITY FOR CLAIMS AND LIABILITY
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The CONSULTANT shall be responsible for any and all damages to properties or persons caused
by its employees, subcontractors, or agents, and shall hold harmless the CITY, its officers, agents
and employees from all suits, claims, actions or damages of any nature whatsoever to the extent
found to be resulting from the CONSULTANT, its subcontracts, or agent in the negligent
performance or non-performance of work under this Agreement. These indemnities shall not be
limited by reason of the listing of any insurance coverage.
14. INSURANCE
The CONSULTANT shall, at all times that this Agreement is in effect, cause to be maintained in
force and effect an insurance policy(s) that will ensure and indemnify both the CITY, and Program
Manager against liability or financial loss resulting from injuries occurring to persons or property
or occurring as a result of any negligent error, act, or omission of the CONSULTANT in
performance of the work during the term of this Agreement.
The CONSULTANT shall provide, at all times that this agreement is in effect, Worker1s
Compensation insurance in accordance with the laws of the State of Georgia.
The CONSULT ANT shall provide, at all times that this Agreement is in effect, Insurance with limits
of not less than:
A. Workmen's Compensation Insurance - in accordance with the laws of the State of Georgia.
B. Public Liability Insurance - in an amount of not less that One Million ($1,000,000) Dollars for
injuries, including those resulting in death to anyone person, and in an amount of not less than
One Million ($1,000,000) Dollars on account of anyone occurrence.
e. Property Damage Insurance - in an amount of not less than One Million ($1,000,000) Dollars
from damages on account of an occurrence, with an aggregate limit of One Million ($1,000,000)
Dollars.
D. Valuable Papers Insurance - in an amount sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the Project.
E. Professional Liability Insurance - in an amount of not less than One Million ($1,000,000) Dollars
or an amount that correlates to the aggregate fee on the project should it exceed $1,000,000.
CITY will be named as an additional insured with respect to CONSULTANT's liabilities hereunder
in insurance coverage's identified in items (b) and (c).
The policies shall be written by a responsible company(s), to be approved by the CITY, and shall be
noncancellable except on thirty-(30) days' written notice to the CITY. Such policies shall name the
CITY as co-insured, except for worker's compensation and professional liability policies, and a copy
of such policy or a certificate of insurance shall be filed with the Director at the time of the
execution of this Agreement.
15. PROHIBITED INTERESTS
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15.1 Conflict of Interest: The CONSULTANT agrees that it presently has no interest and shall
acquire no interest, direct or indirect, that would conflict in any manner or degree with the
performance of its services hereunder. The CONSULTANT further agrees that, in the
performance of the Agreement, no person having such interest shall be employed.
15.2 Interest of Public Officials: No member, officer, or employee of the CITY during his tenure
or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the
proceeds thereof.
15.3 Employment of CITY's Personnel: The CONSULT ANT shall not employ any person or
persons in the employ of the CITY for any work required by the terms of the Agreement,
without the written permission of the CITY except as may otherwise be provided for herein.
16. SUBCONTRACTING
The CONSULTANT shall not subcontract any part of the work covered by this Agreement or
permit subcontracted work to be further subcontracted without the CITY's prior written approval
. of the subcontractor. The CITY will not approve any subcontractor for work covered by this
Agreement that has not been recommended for approval by the Program Manager.
All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set
forth in this Agreement.
17. ASSIGNABILITY
The CONSULT ANT shall not assign or transfer whether by an assignment or novation, any of its
rights, obligations, benefits, liabilities or other interest under this Agreement without the written
consent of the CITY.
18. EQUAL EMPLOYMENT OPPORTUNITY
During the performance of this Agreement, the CONSULTANT agrees as follows: (1) the
CONSULTANT will not discriminate against any employee or applicant for employment because
of race, creed, color, sex or national origin; (2) the CONSULTANT will, in all solicitations or
advertisements for employees placed by qualified applicants, receive consideration for employment
without regard to race, creed, color, sex or national origin; (3) the CONSULTANT will cause the
foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so
that such provision will be binding upon each subcontractor, provided that the foregoing provision
shall not apply to contracts or subcontracts for standard commercial supplies of raw materials.
19. DRUG FREE WORK PLACE
CONSULTANT shall be responsible for insuring that its employees shall not be involved in any
manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a
controlled substance in the workplace. For purposes of the policy, "workplace" is defined as CITY
owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may
result in discipline and/ or immediate discharge.
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CONSULTANT shall notify the appropriate federal agencies of an employee who has a criminal
drug statute conviction for workplace violation.
CONSULTANT may require drug or alcohol testing of employees when contractually or legally
obligated, or when good business practices would dictate.
20. ANTI-KICKBACK CLAUSE
Salaries of architects, drafters, engineer's, and technicians performing work under this Agreement
shall be paid unconditionally and not less often than once a month without deduction or rebate on
any account except only such payroll deductions as are mandatory by law. The CONSULTANT
hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate
provisions in all subcontracts ~overing work under this Agreement.
21. AUDITS AND INSPECTORS
At any time during normal business hours and as often as the CITY may deem necessary, the
CONSULTANT shall make available to the CITY and/ or audit representatives of the CITY for
examination all of its records with respect to all matters covered by this Agreement. It shall also
permit the CITY and/ or representatives of the audit, examine and make copies, excerpts or
transcripts from such records of personnel, conditions of employment and other data relating to all
matters covered by this Agreement.
The CONSULTANT shall maintain all books, documents, papers, accounting records and other
evidence pertaining to costs incurred on the Project and used in support of its proposal and shall
make such material available at all reasonable times during the period of the Agreement, and for
three years from the date affinal payment under the Agreement, for inspection by the CITY or any
reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The
CONSULTANT agrees that the provisions of this Article shall be included in any Agreements it
may make with any subcontractor, assignee, or transferee.
22. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE.
All documents and materials prepared as an instrument of service pursuant to this Agreement are
the property of the CITY. The CITY shall have the unrestricted authority to publish, disclose,
distribute, and otherwise use, in whole or in part, any reports, data, maps, or other materials
prepared under this Agreement without according credit of authorship. The CITY shall hold
harmless the CONSULTANT against all claims arising out of such use of documents and materials
without the CONSULTANT's knowledge and written consent.
23. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the CITY, eith~r
before, during, or after the execution of this Agreement, shall affect or modify any of the terms a!
obligations herein contained, nor shall such verbal agreement or conversation entitle the
CONSULTANT to any additional payment whatsoever under the terms for this Agreement. All
changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above.
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24. INDEPENDENT CONTRACTOR
The CONSULTANT shall perform the services under this Agreement as an independent contractor
and nothing contained herein shall be construed to be inconsistent with this relationship or status.
Nothing in this Agreement shall be interpreted or construed to constitute the CONSULTANT or
any of its agents or employees to be the agent, employee, or representative of the CITY.
25. NOTICES
All notices shall be in writing and delivered in person or transmitted by certified mail, postage
prepaid. ,Notices shall be addressed as follows:
CITY:
ADMINISTRATOR
AUGUSTA, GEORGIA
530 Greene Street
Augusta, GA 30911
CONSULT ANT:
CRANSTON ENGINEERING GROUP, P.c.
452 Ellis Street
. Augusta, Georgia 30901
Copy to:
DIRECTOR
AUGUSTA UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
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IN WITNESS WHEREOF, said parties have hereunto set their seals the day, and year written below:
CITY:
AUGUST A, GEORGIA (CITY)
BY: (j2~ f------
PRINTED NAME: y~~ C-I?PG'~ ~
AS ITS: MAYOR
~.\J
\\~
ATTEST CLERK:
rlJr;(~1f)
PRINTED NAMEU/tfJ. g f ;f;f/~J!/
::' jJ;j;l)T)//21
Copy To:
DIRECTOR
AUGUST A UTILITIES DEPARTMENT
360 Bay Street, Suite 180
Augusta, GA 30901
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CONSULT ANT:
CRANSTON ENGINEERING GROUP, P.c.
BY, ~r~
PRINTED NAME: Thomas H. Robertson
AS ITS:
President
ATTEST:
~~
PRINTED NAME: Patricia M. Lee
AS ITS:
Comptroller
DATE:
November12,2008
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CONSULTANT'S RESPONSIBILITIES
CONSULTANT , in order to determine the requirements of the Project, shall review the
information in Attachment A - Scope of Services. CONSULTANT shall review its understanding
of the Project requirements with Program Manager and shall advise CITY of additional data or
services which are not a part of CONSULTANT's services, if any, necessary for design to begin.
PROTECT UNDERSTANDING
Upon request from the CONSULTANT, CITY may provide all criteria and full information as to
CITY's and CONSULTANT'S requirements for this part of the project, including design objectives
and constraints, space, capacity and performance requirements, flexibility and expendability, and
any budgetary limitations. CONSULTANT may request from the CITY to furnish data, reports,
surveys, and other materials that may be relied upon in performing CONSULTANT'S services.
REVIEW OF WORK
Authorized representatives of the CITY may at all reasomible times review andinspect the project
activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computation prepared by or for the CITY
in association with this Agreement shall be subject to review.
The CITY may at any time request progress reports, prints or copies of any work performed
under this Agreement. Refusal by the CONSULT ANT to submit progress reports and/ or plans
shall be cause to withhold payment to the CONSULTANT until the CONSULTANT complies
with the CITY's request in the regard.
The CITY's review recommendations shall be incorporated into the plans by the CONSULTANT.
CONSULT ANT'S INSURANCE
CONSULTANT will maintain throughout this AGREEMENT the following insurance limits as
specified in General Condition 14 - Insurance.
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CITY'S RESPONSIBILITES
CITY-FURNISHED DATA
CITY will provide to CONSULTANT all data in CITY1s possession relating to CONSULTANT's
services on the PROJECT. CONSULTANT will reasonably rely upon the accuracy, timeliness,
and completeness of the information provided by CITY.
RIGHT TO ENTER
The CONSULTANT will notify all property owners or occupants of the intent to enter properties
for the purpose of accomplishing work in accordance with the practices of the CITY. The
CONSULT ANT shall discuss with and receive approval from the CITY prior to sending notices of
intent to enter private property. Upon request by the CONSULTANT, the CITY will provide the
necessary documents identifying the CONSULTANT as being in the employ CITY for the
purpose described in the Agreement.
ADVERTISEMENTS, PERMITS, AND ACCESS
Unless otherwise agreed to in the Scope of Services, CITY will obtain, arrange, and pay for all
advertisements for bids; permits and licenses required by local, state, or federal authorities; and
land, easements, rights-of-way, and access necessary for CONSULTANT's services or PROJECT
construction.
TIMELY REVIEW
CITY will examine CONSULTANT's studies, reports, sketches, drawings, specifications,
proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant,
auditor, bond and financial advisors, and other consultants as CITY deems appropriate; and
render in writing decisions required by CITY in a timely manner.
PROMPT NOTICE
CITY will give prompt written notice to CONSULTANT whenever CITY observes or becomes
aware of any development that affects the scope or timing of CONSULTANT's Services, or of any
defect in the work of CONSULT ANT or construction contractors.
CITY'S INSURANCE
CITY will maintain property insurance on all pre-existing physical facilities associated in any way
with the PROJECT.
LITIGATION ASSISTANCE
The Scope of Services does not include costs of CONSULTANT for required or requested
assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or
defended by CITY. All such Services required or requested of CONSULTANT by CITY, except for
suits or claims between the parties to this AGREEMENT, will be reimbursed as additional
services.
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ATTACHMENT A - SCOPE OF SERVICES
PROJECT DESCRIPTION:
See attached proposal letters dated September 25, 2008 and October 10, 2008, which are
incorporated herein in their entirety bv reference.
DESIGN OBJECTIVES:
See attached proposal letters dated September 25, 2008 and October 10, 2008 and revised
schedule dated October 16, 2008.
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ATTACHMENT B - COMPENSATION
The CITY shall compensate the CONSULTANT for services, which have been authorized by the
CITY under the terms of this Agreement.
The CONSULTANT may submit to the CITY a monthly invoice, in a form acceptable to the CITY
and accompanied by all support documentation requested by the CITY, for payment for the
services, which were completed during the billing period. The CITY shall review for approval
said invoices. The CITY shall have the right to reject payment of any invoice or part thereof if not
properly supported, or if the costs requested or a part thereof, as determined solely by the CITY,
are unreasonably in excess of the actual phase of completion of each phase. . The CITY shall pay
each such invoice or portion thereof as approved, provided that the approval or payment of any
such invoice shall not considered to be evidence of performance by the CONSULTANT to the
point indicted by such invoice, or of receipt of acceptance by the CITY of the service covered by
such invoice. The CITY shall. pay any undisputed items contained in such invoices.
Each invoice shall be accompanied by a letter progress report describing the total work
accomplished for each phase and any problems, which have been encountered, which may inhibit
execution of the work. The CONSULTANT shall also submit an accurate updated schedule, and
an itemized description of the percentage of total work completed for each phase during the
billing period.
'v~
When the CITY authorizes the CONSULTANT to proceed with the work authorized in a Task
Order, it agrees to pay the CONSULTANT for work completed, on the basis of the standard
billing rates shown in Attachment B to the Contract of those prin . als and employees engaged
directly on the work or the lump sum fee as mutually agreed
Z
Compensation for design services shall be invoices based on a Ion of the reviousl a eed
lump sum or the sum of all actual costs incurred in the performance of the work, including all
direct, payroll, overall and profit cost in an amount not-to-exceed the compensation set forth in
the terms of the Agreement or any authorized Task Order. All invoices submitted by the
CONSULTANT shall be detailed to reflect incurred expenses, labor hours and costs by authorized
Task if apPliC~
Overtime may be performed at the discretion of the CONSULTANT, but the premium time
portion of the overtime will not be billed to the CITY unless the CONSULT ANT has requested
acceleration of the scheduled work in writing.
18 OF 23
REVISION DATE: June 2006
.
.
ATTACHMENT C - LISTING OF KEY PERSONNEL
CONSULTANT shall provide qualified personnel to perform its work. The list of key personnel
below, including a designated Program Manager will not change or be reassigned without the
written approval of the CITY. Those personnel committed for this work are as follows:
Principal Engineer/Project D. Scott Williams, P.E.
Manager
Assistant Project Ryan Page
Manager / Proiect Engineer
Project Engineer Tori Wheeler
Land Surveyor John T. Attaway, R.L.S.
19 OF 23
REVISION DATE: June 2006
.
.
ATTACHMENT D - SCHEDULE FOR PERFORMANCE
See attached proposal letters dated September 25, 2008 and October 10, 2008 and revised
schedule dated October 16, 2008.
20 OF 23
REVISION DATE: June 2006
.
.
CONSULTANT SERVICES
As apart of this Agreement the CONSULTANT agrees to furnish the following checked items
(CONSULTANT to initial in the space provided acknowledging responsibility to furnish said
item). .
Prior to Authorization To Proceed:
o 1JIIt- Detailed Scope of Services based upon Schedule A of this Agreement to be submitted
with Cost Proposal clearly defining the CONSULTANT'S understanding of the project
limits, design objectives and CONSULTANT'S services to be provided.
o 77ILcost Proposal that will include cost of surveying, design, preparation of construction
plans and specifications, and other services requested in the CITY's Request for
Proposal.
o 71/IL Schedule for submittal of review documents at 30%,60%, and 90% completion; and
final documents.
Prior to submitting 30% review documents:
o ~ Locate all existing utilities using available information collected by the CONSULTANT.
The CITY will furnish available information on water and sewer locations however the
CONSULTANT must verify to CITY'S satisfaction.
o 7JhC Provide CITY with information on the project site(s), including the following:
. Past and present use of the land (spccifically idcntify any lan~ actiTl1tics in
thc urcu); identify any nearby designated wetlands . ~
. Soil type(s)
. Boring results when required by CONSULTANT for new facilities or where depth
of line and existing site conditions warrant.
. Brief description of the area (e.g., residential, commercial, industrial) including
general slope of the land, and whether trees, signs, etc. will be in conflict with the
new facilities. Include number of properties affected and number of easements
required with property owners identified
. Identification of potential problems in meeting design objectives.
o ~ Site Plan (If Required)
Throughout project:
o ~ Prepare printed responses to comments received from the CITY following reviews.
o ~rovide the necessary plats for easement acquisition and DOT/other permit
application.
o ~Prepare Public Works/DOT/Other permit applications for signature by the CITY.
o 7l#LPrepare and submit plans to EPD for review and approval when required.
o 7;ZI.e.Prepare plans and specifications, using Augusta Utilities Design Standards and
Specifications (latest version). Specifications must mirror that provided by the CITY.
21 OF 23
REVISION DATE: June 2006
.
.
o _ Prepare construction cost estimates at each review stage, 30%, 60%, 90%, and with the
submittal of Final documents. Provide cost breakdown for any items to be lump sum in the
construction contract.
Upon completion of design:
o ~oordinate with the City Procurement Department to advertise the project.
o lJM!- Fax bid information to CITY.
o 7JIL Attend the Pre-Bid Meeting as a technical reference to the CITY.
o 7J/I!.. Prepare letter of recommendation for award of the contract.
o 7JII!- Develop conformed contract documents and forward to the CITY for execution.
o 7JIIt.. Attend the pre-construction meeting as a technical reference to the CITY.
o ~ Provide clarification related to the plans/ specifications throughout design and
construction.
o ,77I4rovide record drawings at completion of the project electronically, per the Utilities
Design Standards and Specifications (latest version).
o ~rovide Services During Construction as follows:
. Attend project meetings as scheduled by the CITY
. Recommend design changes as field conflicts arise (site visits may be required)
. Review and approval of pay requests from the construction Contractor (line of
communication will be construction contractor to resident observer to
CONSULT ANT to CITY)
. Provide clarification of plans and specifications throughout construction
. Revise/update plans and/ or easement plats as changes occur that require
resubmittal to DOT/other agencies.
BY:
TMENT
CONS~ ~
BY: &, ~
{
PRINTED NAME: Thomas H. Robertson
TITLE: DIRECTOR
II/;J/~~
TITLE:
President
DATE:
DATE:
November12,2008
PROGRAM MANAGER
BY:
PRINTED NAME:
TITLE:
DATE:
22 OF 23
REVISION DATE: June 2006
.
.
ADDITIONAL SERVICES:
1. Revisions to the plans/ contract documents to extend the limits of the project after this
AGREEMENT has been executed by the CITY.
2. Revisions due to incorrect locations of existing utilities by the CONSULTANT (Le., correct
location given by CITY, incorrectly marked on plans by engineer) will be the responsibility of
the CONSULTANT. Other revisions required by the CITY, DOT, EPD, or other government
agency at their request will be considered an additional service.
3. Out-of-town meetings or conferences required of the CONSULTANT by the CITY.
4. Other not described above, as approved by the CITY.
NOTE:
It is the responsibility of the CONSULT ANT as contracted by the CITY to provide professional surveying and engineering services. It
is expected that such professionals will operate in a manner which assures the interests of the common welfare, rather than in a
manner which promotes their own financial gain. . It is expected that such professionals will act as a faithful agent for the OTY as a
client It is the duty of the CONSULTANT to protect the safety, health and welfare of the public in the performance of. their
professional duties.
23 OF 23
REVISION DATE: June 2006
I
r8
(.
^ Cranston EngineeringGroup, P.C.
~ ENGINEERS-PLANNERS-SURVEYORS
452 ELLIS STREET, AUGUSTA, GEORGIA 30901
POST OFFICE BOX 2546, AUGUSTA, GEORGIA 30903
TELEPHONE 706-722-1588
FACSlMlLE 706-722-8379
inai1@cranstonengineering.com
J. CRAIG CRANSTON., PE, RLS
(RETIRED)
THOMAS H. ROBERTSON, PE, AICP, RLS
JAMES B. CRANFORD, JR., PE
DENNIS J. WELCH, PE
September 25,2008
Augusta Utilities Depariment
360 Bay Street, Suite 180
Augusta, Georgia 30901
Attention: Mr. Jerry Delaughter, P .E.
Re:Fort Gordon - Raw Water Distribution System
ADD Project No. FG-0001RW .
Our File No. 2008-0244
Dear J eny:
In accordance with your request, we are pleased to offer the following proposal for
. accomplishing the necessary surveying and engineering services associated with the design of a new
Raw Water Distribution System to serve Fort Gordon. This proposal states our understanding ofthe
project scope as well as the fees and the anticipated schedule for accomplishing the work.
GENERAL:
The new Raw Water Distribution System will consist of 12" and 16"hnes installed between
the existing water treatment plant at Fort Gordon and the 2.5 million gallon stand pipe located at the
comer of 11th Avenue and 13th Street. There will also be a 10" line installed between Chamberlain
Avenue and Eisenhower Medical Center. In all there will be approximately 3,000 lfof 10", 16,600
If of 12", and 11,000 If of 16". The purpose of this new system is to provide raw water forirrigation
purposes to major installations along the route to the stand pipe as well as Eisenhower Medical
Center. The route for the main line will originate at the existing plant at and generally extend along
Boardman Lake Road, Chamberlain Avenue, through the parade field, along 19th Street, and along
13th Avenue to the stand pipe. With the exception of the Medical Center no major extensions will
be made to individual services along the main route.
SCOPE OF WORK:
We propose to furnish a topographic map of the land compiled by existing base maps
provided by Augusta Utilities Department and field surveys by us to check map and locate existing
utilities such as storm, power, gas, water, telephone and CATV based on field marks provided by
J"
(e
.
(
.. .
Mr. Jerry Delaughter, P .E.
September 25,2008
Page 2
F art Gordon and maps fumished by the utility owners. We also propose to furnish the ground survey
control. In accordance with the base maps provided, the contour interval will be two feet, based
upon the North American Vertical Datum of 1988, commonly called Mean Sea Level. The
horizontal datum will be the Georgia State Plane Coordinate System, East Zone (North American
Datum of 1983). The map will show the property boundaries compiled from the topographic and
.planimetric survey data referred to above.
We will prepare engineering plans, specifications, and contract documents for the raw water
mains and the necessary appurtenances. Initially, we will prepare a preliminary route layout of the
water mains for your and Fort Gordon's review and approval. Upon your approval of the general
route, we will perform the detailed field surveys and prepare preliminary design plans showing
horizontal and vertical alignments, structures, and miscellaneous details for your review and
comments. Based on your comments, we will prepare and submit final design plans and
specifications for your review.
After preliminary review meetings and a site visit with Horace Luke of Augusta Utilities
Department, it is our anticipation that no federal environmental documentation or permitting relating
to utilities, encroachments, wetlands, stream buffers, endangered species, Federal Emergency
Management Agency (FEMA) or similar state/federal regulatory reviews will be required and
therefore, we have not included any additional such work in this proposal. Should it be determined,
at a later date, that additional environmental documentation or permitting will be required, then we
would anticipate negotiating a fee for that work at that time.
Drawings will be prepared in ink on mylar film at an appropriate scale. We can also furnish
the drawings in AutoCAD computer disc format, if desired, at no additional fee. In the event of
difference between the disc-reproduced drawing and the original tracing, the hard copy tracing will .
govern.
We will complete and submit the appropriate documentation forrevising the current Georgia
EPD Municipal Surface Water Withdrawal Permit at Fort Gordon to agricultural/irrigation use. We
would expect Augusta Utilities Department to assist us with obtaining historical and projected
withdrawal rates. We will also assist with the generation of a new fee rate schedule for the irrigation
system. We will meet/coordinate with Augusta Utilities Department personnel and Fort Gordon
officials to obtain data on operational costs, usage rates, usage schedules, and standard rates. This
information will then be used to generate a competitive rate for the new system.
We propose to furnish the following bidding and construction phase services for the raw
water mains: preparing a schedule for bidding, preparing bidding documents, assisting you with
securing bids from qualified contractors, advising you concerning the award of a contract, preparing
contract documents subject to your approval, issuing a notice to proceed, making observations of the
construction work as it progresses to observe the general quality, furnishing written reports of the
. .
.'
.
.
Mr. Jerry Delaughter, P.E.
September 25,2008
Page 3
I
observations made during each visit, coordinating with the project engineer and inspector provided
by the City, administering appropriate progress meetings, issuing instructions to the contractor,
reviewing shop drawings, reviewing the contractor's monthly applications for partial payment,
determining the amounts owing to the contractor, interpreting the contract documents and technical
specifications, consulting as necessary with the City-County authorities and their representatives
concerning their requirements, making a final inspection to determine whether or not the workhas
been completed substantially in accordance with the plans and specifications, preparing digital
construction as-builts from information provided by the contractor, and reviewing the contractor's
application for final payment.
FEE PROPOSAL:
Our fee for the surveying portion of the project will be a lump silm of $73,270.00.
Our fee for the engineering design and preparation of construction documents for the raw
water distribution system will be a lump sum of $198,000.00. Based on a conceptual construction
cost estimate of $3,000,000.00, this fee represents 6.60 percent.
As requested, we have also included additional fees totaling $12,700.00 for the Water
Withdrawal Permit and Rate Analysis. The fees by project phase are as follows:
Survevin!!
Control Surveys
Enhance Existing Base Map (Utilities, Storm Sewers,
and Other Features)
Stake and Profile Water Main Route
Surveying Subtotal
$ 5,500.00
$ 29,200.00
$ 38.570.00
$ 73,270.00
Eneineering Design
Preliminary Route Layout
Preliminary Design
Final Design
Bidding Phase
Construction Phase
(10%)
(27.5%)
(37.5%)
(5%)
(20%)
$
$
$
$
$
$
Engineering Design Subtotal
19,800.00
54,450.00
74,250.00
9,900.00
39,600.00
198,000.00
.'
.
(e
Mr. Jerry Delaughter, P.E.
September 25,2008
Page 4
Additional En~ineerin2: Services
Water Withdrawal Permit
Rate Analysis
Additional Engineering Services Subtotal
Surveying & Engineering Design Total
$ 5,200.00
$ 7,500.00
$ 12,700.00
$ 283,970.00
We expect to submit periodic invoices covering the design work as it pro gresses and to receive
payment within thirty days thereafter. .
TIME OF COMPLETION:
Weare prepared to begin work at your direction and expect to complete the proposed services
in accordance with the enclosed schedule dated September 25, 2008. Allowing for the modest
intermediate review times and the estimated permitting durations shown in the schedule, we would
expect to present you with the completed plans ready to advertise for bids within approximately 11
months of the Notice to Proceed.
We appreciate the opportunity of making this proposal and trust that you find it satisfactory.
Upon your request, we will prepare and forward to you a standard form engineering contract for this
project. Should you have any questi?n concerning the scope of the services offered, or the fee,
please do not hesitate to give us a calL
Sincerely,
CRANSTON ENGllWERJNG GROUP, P .C.
-~~~~
D. Scott Williams, P.E.
DSW /vlk
enclosure
cc: Clifford A Goins, Augusta Utilities Department
G:\AA-CORRESPONDENCE1200812008-0244 - FORT GORDON - RAW WATER DISTRIBUTION MA!N\AA_Proposal-Contract120080244_DSWProposa19.24-08.wpd
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^ Cranston Engineering Group, EC.
~ ENGINEERS-PLANNERS-SURVEYORS
THOMAS H. ROBERTSON. PE, AICP, IlLS
JAMES B. CRANFORD, JR.. PE
DENNIS J. WELCH, PE
452 ElJ.JS STREET. AUGUSTA, GEORGIA 30901
POST OFFICE BOX 2546, AUGUSTA, GEORGIA 30903
TELEPHONE 706-722-1588
FACSIMILE 706-722-8379
mail@eranstonengineering.com
October 10,2008
J. CRAIG CRANSTON, PE. IlLS
(RETIRED)
Mr. Jerry Delaughter, P.E.
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, Georgia 3090 I
Re: Fort Gordon - Raw Water Distribution System
Evaluation of Existing Water Treatment Plant
AUD Project No. FG-OOOIRW
Our File No. 2008-0244
Dear Jerry:
In accordance with your request, we are pleased to offer the following proposal for
accomplishing the necessary engineering services associated with the evaluation of the existing water
treatment plant located at Fort Gordon as part of a new Raw Water Distribution System to serve the
Fort. This proposal states our understanding of the project scope as well as the fees and the
anticipated schedule for accomplishing the work.
The existing water treatment plant will be used in a limited manner to provide pretreatment
for the raw water system. The existing reservoir will be the source for the water and the existing raw
water pumps will continue to be used to deliver the raw water to the plant. It is anticipated that the
existing high service pumps will be utilized to distribute the water into the system. Per previous
conversations with Augusta Utilities Department personnel, it is also anticipated that alum, caustic
soda, and sodium hypochlorite are the chemicals that may be used during the operation of the plant.
GENERAL:
The new Raw Water Distribution System will consist of 12" and 16" lines installed between
the existing water treatment plant at Fort Gordon and the 2.5 million gallon stand pipe located at the
comer of II th Avenue and 13th Street. There will also be a 10" line installed between Chamberlain
Avenue and Eisenhower Army Medical Center. The purpose of this new system is to provide raw
water for irrigation purposes to major installations along the route to the stand pipe as well as
Eisenhower Army Medical Center. The route for the main line will originate at the existing plant
and generally extend along Boardman Lake Road, Chamberlain Avenue, through the parade field,
along 19th Street, and along 13th Avenue to the stand pipe. With the exception of the Medical Center
no major extensions will be made to individual services along the main route.
Subtotal
$
$
$
$
$
$
12,750.00
3,500.00
4,500.00
5,500.00
7,500.00
33,750.00
.
.
Mr. Jerry Delaughter, P.E.
October 10, 2008
Page 2
SCOPE OF WORK
We will conduct appropriate site inspections and up to two coordination meetings with
Augusta Utilities Department personnel to determine the existing conditions of the plant as well as
its recommended operation as part of the Raw Water Distribution System. Upon completion of our
coordination meetings and inspections we will provide a written report of our findings and
recommendations. Once completed we will meet with Augusta Utilities Department personnel to
review the report and address any questions.
Our assessment of the plant will include the following: the general condition of major
elements, a structural analysis of the control building roof, an analysis of the HV AC system, a
lead/asbestos abatement analysis, a general analysis of existing and proposed control systems
(including SCAD A), an analysis of the proposed operation of the existing pumps within the new
system, an analysis of existing and proposed valve actuators, coordination of potential reuse
possibilities for existing equipment (Augusta Utilities Department at other locations), and evaluation
of possible reuse or disposal options for the existing chemical storage tanks.
We will also provide recommendations for the operation of the plant within the new system
including the follow: general control parameters, pump operation, repairs/upgrades, additions,
chemical feed (for algae control, corrosion control, pH control etc.), demolition, and lead/asbestos
abatement.
FEE PROPOSAL
Our fee for the engineering analysis for the existing water treatment plant to be used for the
raw water distribution system will be a lump sum of$33,750.00. The fees by project phase are as
follows: .
General Evaluation and Analysis of Existing Plant
Structural Evaluation of Control Building Roof
Lead/Asbestos Abatement Analysis
General Planning and Coordination for Future Usage
Final Report
Once the plant assessment and report phase is completed and a final design scope is mown,
the required fees for final design, bidding, and construction phases can be generated and submitted
for your review and approval.
We expect to submit periodic invoices covering the design work as it progresses and to
receive payment within thirty days thereafter.
.
.
Mr. Jerry Delaughter, P.E.
October 10, 2008
Page 3
TIME OF COMPLETION
Weare prepared to begin work at your direction and expect to complete the proposed services
within 45 days upon receipt of notice to proceed.
We appreciate the opportunity of making this proposal and trust that you find it satisfactory.
. Upon your request, we will prepare and forward to you a standard form engineering contract for this
project. Should you have any question concerning the scope of the services offered, or the fee,
please do not hesitate to give us a calL
Sincerely,
CRANSTON ENGINEERING GROUP, PC
--~~~~
D. Scott Williams, P.E.
DJW /vlk
cc: Drew Goins, Augusta Utilities Department
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