HomeMy WebLinkAboutCounty Commission and Easter Seals
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Augusta Richmond GA
DOCUMENT NAME: ~~ (CXl1m\~S\CJn c\- eaS~Y Se...Q\S
DOCUMENT TYPE: ~~~~
YEAR: (~q
BOX NUMBER: O~
FILE NUMBER: \ l\ L\ G 'I
NUMBER OF PAGES:
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STATE OF GEORGIA )
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COUNTY OF RICHMOND )
AGREEMENT
TIDS AGREEMENT is made between AUGUSTA, GEORGIA, acting by
and through AUGUSTA-RICHMOND COUNTY COMMISSION and EAST
GEORGIA EASTER SEAL SOCIETY, INC. (Easter Seals) and consists of the
following:
1. The City is the lessee of and is vested with authority for the operation
and oversight of the Pendleton King Park (Park) in Augusta, Georgia,
which operation and oversight has been delegated to its Pendleton
King Park Committee (the Committee). Easter Seals wishes to use the
Park for display of a lighted outdoor attraction during the Christmas
holiday season. The display is to be entitled Fantasy of Lights.
2. Easter Seals will present all proposals for improvement or alteration
of Park property to the Committee for approval before taking action.
3. Easter Seals will take utmost care to avoid damaging tree roots while
installing electrical conduit. If trees need to be trimmed, permission
will be obtained from the Committee before doing ~o. Easter Seals
shall obtain the written consent of L. H. Simkins, Jr. (or such other
member of the City's Pentleton King Park Committee as such
committee may designate) prior to any excavation, trenching or
trimming of trees or shrubs within the Park.
4. Display locations will be forwarded to the Committee as they are
selected or become known and established for its approval.
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5. A list of all businesses participating in the event will be provided to
the Committee, as they become known.
6. The event will be open to the public from il:Juj),mkJJ.Ju;)&,f?9?
through i1-ClmbJJ... C;;YJ / q q 9 . Easter Seals will be allowed
suitable time (not to exceed 20 days) prior to the opening to the public
to have the exhibits and displays installed, and a sufficient period of
time (not to exceed 20 days) at the closing of the public exhibition to
have the exhibits and displays removed.
7. Beginning I7v?'JPm.6..eJl, c9t0J /900 ,the Park will be open to the public
only upon the payment of the fee to be charged by Easter Seals from
5:00 p.m. through the closing of the Park to the public at 10:00 p.m.
These hours of paid admission will be observed through
~('Df1i]kwl C)Jj ,/999. The Park will be open to the public without
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paid admission to Easter Seals from 8:00 a.m. through 4:30 p.m.
during the dates of the display.
8. Easter Seals will formulate a security plan at its own cost upon
consultation with the Augusta-Richmond County Sheriff's
Department in order to secure the displays while they are located at
the Park. Neither the City, the Committee, the Pendleton King Trust
(the Trust) nor its trustees shall have any responsibility or liability for
the security of the assets of Easter Seals while they are located at the
Park.
9. Easter Seals will be financially responsible for all alterations made to
the Park in order to prepare it for the event and shall obtain
prerequisite licenses and permits. Neither the Committee, the City,
the Trust nor its trustees will be responsible for any expenditures or
funds in connection with the event other than the committee's normal
expenses in connection with the operation of the Park. After
completion of the event, Easter Seals shall remove the exhibits within
the time prescribed in Paragraph 6 above, and return sole possession
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of the Park to the Committee in the same condition as prior to the
event, approved changes and alterations excepted.
10. The proceeds from the event and all displays and equipment donated
for the event shall remain the property of Easter Seals.
11. Easter Seals shall indemnify and hold the Committee, the City, the
Trust and its trustees free and harmless from any and all liability,
claims, loss, damage or expenses arising by reason of any death,
injury or property damages sustained by any person arising out of,
incident to, or in any way connected with the use of the Park by
Easter Seals and due to errors or omissions of Easter Seals.
12. During its use and occupancy of the Park, Easter Seals shall maintain,
in full force and effect, public liability insurance in at least the
following amounts:
Bodily Injury Liability - $1,000,000 per injured person
Property Damage -
$ 250,000 per person
$ 500,000 in the aggregate
Such insurance shall be written by a company licensed in the State of
Georgia and shall list the City, the Committee, its members and the Trust and its
trustees as insured. A certified copy of the policy and evidence of premium payment
shall be delivered to the Committee for its approval before Easter Seals enters upon
the Park premises.
13. Except as outlined herein, Easter Seals retains the total control over
the promotion, preparation for and operation of the event.
14. Unless either party notifies the other party by August 1, ofthe then
current lease terms this lease will automatically renew for an
additional one-year period.
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15. In consideration of the agreements made herein, the parties do hereby
bind themselves and execute this Agreement.
This /(P~ day of /Y;VEIYlJ3~
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AUGUSTA-
j' or By:
ATTEST:
d};Il!u~
Clerk
EAST GEORGIA EASTER SEAL SOCIETY, INe.
By: J h.A. J IA../ ~ ~ L-I1 P-A../
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