HomeMy WebLinkAboutCH2MHILL 1 YEAR AMENDMENT NO 7
CH21V1HIll
Supplement to Option Year 1 of AMENDMENT 7 to STANDARD AGREEMENT
FOR PROFESSIONAL SERVICES
This Supplement to Option Year 1 of AMENDMENT 7 to STANDARD AGREEMENT FOR PROFESSIONAL
SERVICES is between CH2M HILL INC., and
Augusta, Georgia, acting by and through the Augusta-Richmond County Commission ("OWNER") for a
PROJECT generally described as:
Program Management Services For Bond Issue Projects For The Augusta Utilities Department
This Supplement to Option Year 1 of AMENDMENT 7 is to the AGREEMENT between CH2M HILL INC.
("PROGRAM MANAGER"), and The Augusta-Richmond County Commission ("OWNER"), Dated April 6, 1998,
for a PROJECT generally described as:
Program Management Services for 2004 Series Bond Issue Projects for the Augusta Utilities Department
The purpose of this AMENDMENT 7 is as follows: furnish specific services that are in addition to those
outlined in AGREEMENT or previous amendments of AGREEMENT.
ARTICLE 1. SCOPE OF SERVICES
PROGRAM MANAGER will perform the Scope of Services set forth in Attachment A.
ARTICLE 2. COMPENSATION
OWNER will compensate PROGRAM MANAGER as set forth in Attachment B.
ARTICLE 3. TERMS OF PAYMENT
No changes.
ARTICLE 4. OBLIGATIONS OF PROGRAM MANAGER
No changes
ARTICLE 5. OBLIGATIONS OF OWNER
No changes
ARTICLE 6. GENERAL LEGAL PROVISIONS
No changes Add: "6.18 Employees. During the term of this Agreement and for a period of one year after
Substantial Completion of the Project, neither party shall hire any employee of the other party without the prior
written consent of both parties."
ARTICLE 7. ATTACHMENTS, SCHEDULES, AND SIGNATURES
This Supplement to Option Year 1 of AMENDMENT, including its attachments and schedules, constitutes the
entire AMENDMENT to AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and schedules are
hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B - Compensation
Attachment C - Key Personnel and Subcontractors
Exhibit 1 - Fort Gordon Support Services
Exhibit 2 - Security and Emergency Response Support Services
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IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below:
AUGUSTA, GEORGIA (OWNER) CH2M HILL (PROGRAM MANAGER)
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ATTACHMENT A- SCOPE OF SERVICES
This attachment is to AMENDMENT 7 to STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
between CH2M HILL, INC., ("PROGRAM MANAGER"), and
Augusta, Georgia, acting by and through the Augusta-Richmond County Commission,
("OWNER"), for
a PROJECT generally described as:
Program Management Services for 2004 Series Bond Issue Projects for the Augusta Utilities
Department
ARTICLE 1. SCOPE OF SERVICES
PROGRAM MANAGER agrees to furnish OWNER the following specific services:
The PROGRAM MANAGER will assist the OWNER with planning, permitting, and support services
related to the bond and other capital improvement projects; and assist in the management of design,
bidding, and construction phase services for 2004 Series Capital Improvement Program projects
planned to be completed by December 31,2009. These projects will be designed by various
engineering and/or architectural firms (DESIGNERS) selected by the OWNER. Neither the
PROGRAM MANAGER nor any of it's affiliate companies will furnish design or construction for these
projects.
To provide this assistance the PROGRAM MANAGER will function as an extension of OWNER'S
staff and will provide a core project team for program management, and supplement the core project
team with additional staff, as necessary, to accomplish work which requires additional assistance or
specialized technical expertise. The Tasks defining Program Management responsibilitiesand
budgets of the PROGRAM MANAGER in Amendment 7 are revised to also include the following:
Task 2 - Design Phase Services
2.2: The PROGRAM MANAGER as requested by the OWNER, will continue to provide technical
oversight, review, and SPECIALIZED CONSULTING on selected projects and technical issues listed
below:
2.2.1 FORT GORDON PRIVATIZATION: Support the OWNER in the development, preparation and
submittal of proposal for the Defense Energy Support Center (DESC) Solicitation SP0600-01-R-0119
for privatization of the water and sewer infrastructure at Fort Gordon Army Installation, Georgia. This
includes coordination and preparations for Face to Face Negotiations and final proposal and contract
development. (Additional Budget = $189,500)
2.2.2 FORT GORDON INITIAL CAPITAL IMPROVEMENT PLANNING: If the OWNER is selected by
the Defense Energy Support Center (DESC) in response to Solicitation SP0600-01-R-0119 for
privatization of the water and sewer infrastructure at Fort Gordon Army Installation, Georgia the
PROGRAM MANAGER will assist the OWNER with Water and Wastewater Systems Assessment
and Analysis the development of a Fort Gordon Water and Wastewater System Master Plan. See
details in Exhibit 1. (Additional Budget = $1,611,000)
2.2.3 SECURITY ASSESSMENT: PROGRAM MANAGER will complete a comprehensive security
assessment for OWNER's water and wastewater assets, including treatment plants and conveyance
system infrastructure. The assessment will be completed based primarily on DHS protocols and
guidance for critical infrastructure. The assessment will include current status of previous Vulnerability
Assessment (VA) recommendations and subsequent implementation. Recommendations to reduce
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risk through future security upgrades, protocol/practice adjustments, and other measures will be
provided for each asset or group of assets. See details in Exhibit 2. (Additional Budget: $180,000)
2.2.4 CONTINUITY OF OPERATIONS/CONTINUITY OF GOVERNMENT (COOP/COG) PLAN:
PROGRAM MANAGER will assist OWNER with development and implementation of a COOP/COG
Plan following DHS/FEMA Office of National Security Coordination assessment and planning
guidance. The COOP/COG Plan will be prepared in accordance with direction from Presidential
Decision Directive 67 and subsequent implementing guidance in Federal Preparedness Circular 65,
dated June 15, 2004. The Plan will also be consistent with the National Response Plan (NRP) and
requirements associated with the National Incident Management System (NIMS). See details in
Exhibit 2 (Additional Budget: $220,000)
2.2.5 EMERGENCY RESPONSE PLAN (ERP) UPDATE: PROGRAM MANAGER will assist OWNER
with updating the current water and wastewater ERP dated February 2006. The ERP will be
streamlined to include response-specific information based on likely scenarios. The ERP will not
include COOP/COP redundant information. Specific protocols will be developed for the ERP based
on recommendations provided in the November 2005 After-Action Report. See details in Exhibit 2
(Additional Budget: $80,000)
2.2.6 EMERGENCY RESPONSE EXERCISES AND TRAINING: Two response exercises (one
tabletop and one functional) will be facilitated by PROGRAM MANAGER with OWNER. The exercises
will be coordinated with ARC EMA and other applicable local entities. Potential scenarios include
flooding, power outage, water shortage, and criminal acts. An After-Action Report will be provided to
document exercise implementation and lessons learned.
COOP/COP and ERP Awareness Training will be provided for all OWNER employees during multiple
sessions. Each session will be approximately 2 hours long and cover critical elements of the
COOP/COP and updated ERP.
ERP and COOP/COP Training for the OWNER Emergency Response Team (ERT) will be provided
and coordinated with the ARC EMA following DHS and NIMS guidelines. ERT training will focus on
executing roles and responsibilities before, during, and after an incident. Training will last
approximately 4 hours and incorporate critical elements of the COOP/COP and updated ERP, as
applicable. Task Deliverable: After-Action Report, Awareness Training, ERT Training. See details in
Exhibit 2 (Additional Budget: $90,000)
Task 3 - Construction Phase Services
3.2: As requested by the OWNER, the PROGRAM MANAGER will provide additional support to
administer major construction contracts on behalf of the OWNER with input from the DESIGNER. The
PROGRAM MANAGER will conduct the pre-construction meeting, conduct periodic project meetings
and coordination meetings with the CONTRACTOR, OWNER, regulatory agencies, and other
appropriate parties as necessary; and make periodic construction site visits to assess the progress
and status of the work. The PROGRAM MANAGER will prepare monthly contract status reports;
prepare correspondence with program entities; maintain program files and records; assist with the
preparation and negotiation of contract modifications; and provide overall management and tracking
of submittals. (Additional Budget = $785,000)
3.4: As requested by the OWNER, the PROGRAM MANAGER will provide additional Resident
Observation staff to supplement the Resident Observers provided by the OWNER. Duties of such
Resident Inspection staff will include routine inspection of work quality and progress; an assessment
as to whether the work conforms to the requirements of the contract documents; maintenance of a
daily diary; documentation of deviations from the contract documents that will need to be reflected in
the record drawings; verification of field and installation conflicts identified by the CONTRACTOR;
assistance in problem resolution; final inspection and project close-out, and other field verification as
required. (Additional Budget = $995,000)
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Task 4 - Start-up and Training
4.2: The PROGRAM MANAGER will provide twelve additional months of the Supervisory Level
Training for Augusta Utilities Department entire staff of supervisors and employees preparing for
supervisory roles to strengthen the departments' management capabilities. (Additional Budget =
$250,000)
Task 5.5 - Additional and Special Services
The PROGRAM MANAGER will continue to provide NPDES Construction Stormwater Permit
Compliance monitoring services for the OWNER Program construction projects. (Additional Budget =
$370,000)
The PROGRAM MANAGER will provide services to assist in seeking additional funding for the
OWNER's Program construction projects and interim financing for the Fort Gordon implementation if
needed. (Additional Budget = $75,000)
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ATTACHMENT B - COMPENSATION
ARTICLE 2. COMPENSATION
Compensation by OWNER to PROGRAM MANAGER will be as follows:
A. COST REIMBURSABLE-PER DIEM (TIME AND EXPENSE)
No Changes
B. BUDGET
A budgetary amount of $4,846,400 (Four Million, Eight Hundred forty-six Thousand Four Hundred Dollars),
excluding taxes, is hereby established for the Supplement to Option Year 1 of Amendment 7 additional
services defined in Attachment A. The budget amount for any additional services not listed in ARTICLE 1 will
be established by further amendment to this AGREEMENT.
PROGRAM MANAGER will make reasonable efforts to complete the work within the budget and will keep
OWNER informed of progress toward that end so that the budget or work effort can be adjusted if found
necessary.
PROGRAM MANAGER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor
is OWNER obligated to pay PROGRAM MANAGER beyond these limits.
C. PER DIEM RATES
No Changes
D. DIRECT EXPENSES
No Changes
E. DIRECT EXPENSES
No Changes
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ATTACHMENT C -
LISTING OF KEY PERSONNEL AND SUBCONTRACTING
KEY PERSONNEL
PROGRAM MANAGER shall provide qualified personnel to perform its work. The list of key
personnel below will not change or be reassigned without the written approval of the OWNER. Those
key personnel committed for this work are as follows:
Lawrence (Larry) R. Scott
Program Manager
George R. (Bob) Davis
Anthony (Tony) R. Johnson
James (Jim) W. Rush
Construction Manager
Small Business Liaison
Lead Program Project Engineer
SUBCONTRACTING
The PROGRAM MANAGER shall not subcontract any part of the work covered by this Agreement or
permit subcontracted work to be further subcontracted without the OWNER's prior written approval of
the subcontractor. The OWNER will not approve any subcontractor for work covered by this
Agreement that has not been recommended for approval by the PROGRAM MANAGER.
All subcontracts in the amount of $5,000 or more shall include, where possible, the provisions set
forth in this Agreement.
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EXHIBIT 1 - FORT GORDON SUPPORT SERVICES
Summary of key elements:
Task Duration: 12 months
WATER SYSTEM CONDITION ASSESSMENT.
PROGRAM MANAGER will establish a condition assessment program to define the system in terms
of age, functional state and condition, and to prioritize maintenance and system upgrades. These
assessments provide the necessary data to run the rehabilitation assessment model and the water
system hydraulic model. The rehabilitation assessment model will identify cyclical replacement
schedules for facilities that have nearly reached the end of their useful lives, and will prioritize these
facilities for near-term renewal.
WATER SYSTEM CAPACITY ANALYSIS
The water distribution system hydraulic model will be created with the inventory data and used to
model the flows in the water distribution system. All electronic input files (inventory, system water
demands, fire flows, etc.) will either be used from existing water system hydraulic model (if one
exists) or the files will be built based on water demand, inventory, and fire flow data. The model input
files shall be updated based upon the new inventory and GPS/GIS data for all main water pipes that
are 6-inch diameter and larger.
DEVELOP WATER SYSTEM MASTER PLAN AND ENVIRONMENTAL COMPLIANCE PLAN
The plan we will develop for Fort Gordon will enable it to cost-effectively address anticipated growth
and O&M concerns. A secondary objective of this project will be to create a Master Plan that
proactively addresses regulatory concerns and storage requirements. The output of the Master Plan
will be a prioritized list of capital upgrades and renewal and replacement projects that will be used in
the first Annual Capital Upgrades and Renewals and Replacements Plan.
WASTEWATER SYSTEM CONDITION ASSESSMENT
PROGRAM MANAGER will establish a condition assessment program to define the system in terms
of age, functional state and condition, and to prioritize maintenance and system upgrades. These
assessments provide the necessary data to run the rehabilitation assessment model and the sewer
system hydraulic model. The rehabilitation assessment model will identify cyclical replacement
schedules for facilities that have nearly reached the end of their useful lives, and will prioritize these
facilities for near-term renewal.
Condition Assessment will include closed circuit television (CCTV) inspection of main line and sewer
laterals, and manhole inspection, as discussed in the following paragraphs. A deficiency analysis
report will be generated upon completion of the inventory, condition assessment studies, and
assessment of the future wastewater system requirements for Fort Gordon. The report will provide
the condition assessment results and analyze and identify deficiencies in system capacity,
compliance, efficiency, and reliability. These deficiencies then will be used to develop the first Annual
Capital Upgrades and Renewals and Replacements Plan.
SEWER SYSTEM CAPACITY ANALYSIS
A sewer system hydraulic model will be constructed and used to model the flows in the wastewater
collection system. Creating the sewer system hydraulic model will include surveying the sewer
system, developing sewer system inventory and GIS, performing flow monitoring, and building the
hydraulic model.
DEVELOP WASTEWATER SYSTEM MASTER PLAN
The plan we will develop for Fort Gordon will enable it to cost-effectively address anticipated growth
and O&M concerns. A secondary objective of this project will be to create a Master Plan that
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proactively addresses regulatory concerns, such as the System Evaluation and Capacity Assurance
requirements of the forthcoming EPA's CMOM regulation. The output of the Master Plan will be a
prioritized list of capital upgrades and renewal and replacement projects that will be used in the
Annual Capital Upgrades and Renewals and Replacements Plan.
Fort Gordon's existing facilities require review and evaluation to determine improvements and system
modifications that will be required in the future to accommodate planned development, optimize
system performance, and maximize operational efficiencies.
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EXHIBIT 2 - SECURITY AND EMERGENCY RESPONSE SUPPORT SERVICES
Summary of key elements:
SECURITY ASSESSMENT
PROGRAM MANAGER will complete a comprehensive security assessment for AUD's water and
wastewater assets, including treatment plants and conveyance system infrastructure. The
assessment will be completed based primarily on DHS protocols and guidance for critical
infrastructure. The assessment will include current status of previous Vulnerability Assessment (VA)
recommendations and subsequent implementation. Updated facility maps for evacuation and other
security purposes will be included in the assessment. Each asset, or group of assets, will receive a
score and rank based on measures of risk and consequence established by AUD management and
community-based needs. Input will be solicited from ARC EMA and AUD's critical customers. Profiles
of critical customer needs and resources will be developed to facilitate decision making for potential
security upgrades. Recommendations to reduce risk through future security upgrades,
protocol/practice adjustments, and other measures will be provided for each asset or group of assets.
Task Deliverable: Security Assessment Report (Draft and Final)
Task Duration: 8 months
CONTINUITY OF OPERATIONS/CONTINUITY OF GOVERNMENT (COOP/COG) PLAN
PROGRAM MANAGER will assist AUD with development and implementation of a COOP/COG Plan
following DHS/FEMA Office of National Security Coordination assessment and planning guidance.
The COOP/COG Plan will be prepared in accordance with direction from Presidential Decision
Directive 67 and subsequent implementing guidance in Federal Preparedness Circular 65, dated
June 15, 2004. The Plan will also be consistent with the National Response Plan (NRP) and
requirements associated with the National Incident Management System (NIMS).
COOP/COG planning is an effort to assure that the capability exists to continue essential agency
functions throughout any potential emergency. The COOP/COG Plan will establish AUD policy and
guidance to ensure the execution of mission-essential functions and to direct the relocation of
personnel and resources to an alternate facility capable of supporting operations. The Plan will outline
procedures for alerting, notifying, activating, and deploying personnel per the AUD ERP; identifying
the mission-critical functions; establishing an alternate facility; and identifying personnel with authority
and knowledge of these functions. Management of human capital, equipment, resources, systems,
and interoperable communications will be addressed. In addition, procedures for maintaining
readiness, implementing and maintaining the Plan, and "drive-away" kits for use by AUD staff will be
included in the Plan.
Task Deliverable: COOP/COG Plan (Draft and Final)
Task Duration: 10 months
EMERGENCY RESPONSE PLAN (ERP) UPDATE
PROGRAM MANAGER will assist AUD with updating the current water and wastewater ERP dated
February 2006. The ERP will be streamlined to include response-specific information based on likely
scenarios. The ERP will not include COOP/COP redundant information. Specific protocols will be
developed for the ERP based on recommendations provided in the November 2005 After-Action
Report.
Other required plans such as the Risk Management Plan (RMP) and Process Safety Management
Plan (PSMP) will be included in the ERP by content and/or as stand alone appendices. Informational
updates provided by AUD for these ancillary plans will be incorporated, as applicable. Input from the
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ARC-EMA and critical customers will be solicited for the ERP update. Profiles of critical customer
needs and resources developed during the Security Assessment will be included in the ERP
appendices. AUD's emergency response pocket guide will also be updated based on the ERP and
provided for distribution to AUD staff.
Task Deliverable: Updated ERP (Draft and Final)
Task Duration: 6 months
EMERGENCY RESPONSE EXERCISES AND TRAINING
Two response exercises (one tabletop and one functional) will be facilitated by PROGRAM
MANAGER with AUD. The exercises will be coordinated with ARC EMA and other applicable local
entities. Potential scenarios include flooding, power outage, water shortage, and criminal acts. An
After-Action Report will be provided to document exercise implementation and lessons learned.
COOP/COP and ERP Awareness Training will be provided for all AUD employees during multiple
sessions. Each session will be approximately 2 hours long and cover critical elements of the
COOP/COP and updated ERP.
ERP and COOP/COP Training for the AUD Emergency Response Team (ERT) will be provided and
coordinated with the ARC EMA following DHS and NIMS guidelines. ERT training will focus on
executing roles and responsibilities before, during, and after an incident. Training will last
approximately 4 hours and incorporate critical elements of the COOP/COP and updated ERP, as
applicable.
Task Deliverable: After-Action Report, Awareness Training, ERT Training
Task Duration: 6 months (after completion of the COOP/COP and ERP update)
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CH2MHILL
CH2M HILL
360 Bay Street. Suite 100
Augusta. GA 30901
Tel 706.303.2426
Fax 706.303.2429
October 4, 2007
Mayor David S. Copenhaver
Augusta-Richmond County
City Hall
530 Greene St., Suite 806
Augusta, GA 30911
Subject: Supplement to Option Year 1 of Amendment No.7 to the existing Program
Management Services Contract
Honorable Mayor:
CH2M HILL is pleased to have the opportunity to continue assisting Augusta in their
Benchmark 2010 Program which now includes your new role serving complete water and
sewer services at Fort Gordon. Our contracts for this Supplement are attached.
In support of Mr. Scott's commitment during the October 2, 2007 Commission meeting, be
advised that the staff furnished by CH2M HILL and our sub-contractors for the referred
work will include at least 55% local personnel. It is our pleasure to make this modification
to the Agenda Item #31 approved during the Commission meeting.
Thank you for your continued confidence. Should you have any questions, please let us
know.
Sincerely,
CH2M HILL
~f(~
Gerri B. Dickerson, P.E.
Vice President
Atlanta Area Office Manager
c: Mr. Hicks, Augusta Utilities Dept.
Larry Scott, CH2M HILL, Augusta, GA.
File: CH2M HILL