HomeMy WebLinkAboutBush Field Aviation Commission and the LBA Group Incorporated
Augusta Richmond GA
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FILE NUMBER: \~\<~()
NUMBER OF PAGES: s-l
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AUGUSTA-RICHMOND COUNTY COMMISSION
LARRY E. SCONYERS
Mayor
ROOM 801 MUNICIPAL BLDG_ (II)
AUGUSTA, GEORGIA 30911
Bus. (706) 821-2488
Fax No. (706) 722-5984
LEE BEARD
ULMER BRIDGES
JERRY BRIGHAM
HENRY H. BRIGHAM
Wll..LIAM B. KUHLKE. JR.
WM_ "WILLIE" H. MAYS, ill
J. B. POWELL
MOSES TODD
ROB ZElTERBERG
FREDDIE L, HANDY
Mayor Pro Tern
July 21, 1997
CHARLES R. OLIVER, P E. CPA
Administrator
JAMES B. WALL
Attorney
Ms. Lena Bonner
Clerk, Commission
8th Floor, Municipal Bldg.
Augusta, GA 30911
Reply to:
P.O. BOX 2125
Augusta. GA. 30903
RE: Agreement for Professional Services
Between Bush Field Aviation Commission
and the LPA Group Incorporated
Work Authorization No. 1
Work Authorization No. 2
Dear Lena:
I enclose herewith for the City's records one fully
executed copy of the above referenced agreements which were
approved by the Augusta-Richmond County Commission at its regular
meeting of June 3, 1997.
With best personal regards, I am
JBWjsjp
ry truly,
--
B. wall
Enclosures
":_,""" '~':
,
Work Authorization for Professional Services
Between
BUSH FIELD AVIATION COMMISSION
and
THE LPA GROUP INCORPORATED
AR20900 1
(project Identification No.)
One (1)
(Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our MASTER
AGREEMENT for Professional Services dated
Description of Assignment:
The CONSULTANT shall provide Program Management and General Consulting Services, as
described in Exhibit "A", Section I, of the MASTER AGREEMENT, at Bush Field Airport,
Augusta, Georgia, as described in this Work Authorization.
ELEMENT NO. 1
The Scope of Services include:
a. Review the Terminal Area Improvements Program (as defmed in the December 1995
Airport Master Plan / Terminal Area Study), update the program construction cost
estimates, reassess and revise the Projects Sequencing Plan, and develop an updated
Terminal Area Improvements Program capital improvements schedule; and,
b. Develop an overall Disadvantaged Business Enterprise Plan in compliance with FAA
requirements for the projects associated with the Airport Improvements Program grant
(AIP-17) tentative allocation letter dated January 17, 1997 , (does not include monitoring);
ELEMENT NO.2
The Scope of Services may include:
a. Project formulation for Work Authorizations based on the long-range improvement
program of the airport and the available capital development funds;
b. Coordination of the work of the "CONSULTANT with work by other consultants at the
airport as required to perform agreed upon services;
c. Preparation for, attendance of, and/or documentation of OWNER requested meetings;
and,
d. Other technical assistance and services as directed by the OWNER.
Page 1
051997
Basis of Compensation/Period of Services:
1. Compensation:
ELEMENT NO. I
For services, as outl~ned in "Description of Assignment", Element No.1, of this Work
Authorization, the CONSULTANT shall be paid a Lump Sum, as described in Exhibit "F",
Section I of the MASTER AGREEMENT, of Fifteen Thousand Four Hundred Dollars
and No Cents ($15.400.00).
ELEMENT NO. 2
For services, as outlined in "Description of Assigruhent", Element No.2, of this Work
Authorization, the CONSULTANT shall be paid in accordance with Hourly Fee Schedule
and Subconsultants, as described in Exhibit "F", Section I of the MASTERAGREEMENT,
with a maximum not-to-exceed limit of Sixty Nine Thou'sand Six Hundred Dollars and
No Cents ($69.600.00).
2. Schedule:
ELEMENT NO. I
The services, as outlined in "Description of Assignment", Element No.1, of this Work
Authorization, shall be completed within one hundred and fifty (150) days after the execution
of the contract and Notice-to-Proceed is issued for the Work.
ELEMENT NO.2
The services, as outlined in "Description of Assignment", Element No.2, of this Work
Authorization, shall be performed within a maximum of eighteen (18) months after the
execution of the contract and Notice-to-Proceed is issued for the Work.
(THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK)
Page 2
051997
~
Agreed as to scope of services, time schedule, and budget:
~~[b~
For BUSH FIELD
AVIATION COMMISSION
&p~~-
For THE LPA GROUP INCORPORATED
Date:
June 5, 1997
Date:
5. 2.u. c;?
Date:
~
(THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK)
\
Page 3
051997
J
WORK AUTHORIZA nON NO.1
Bush Field Airport, Augusta, Georgia
Program Management Fee Estimate Breakdown
1997 1998 TOTAL
Service AlP Eligible Other AlP Eligible Other COST
ELEMENT NO, I
Review TAS, Update Cost Estimate,
1.* Revise Sequencing, Develop C.I.P. * $ 7,600 $ 7,600
2. Consolidated DBE Plan for AIP-17 $ 3,800 $ 3,800
DBE Subconsultant $ 4,000 $ 4,000
3. Project Formulation:
.
Estimated to Date $ 2,800 $ 7,200 $ 10,000
Anticipated Future $ 4,250 $ 750 $ 11 ,250 $ 3,750 $ 20,000
4. Coordination with Other Consultants $ 2,800 $ 400 $ 4,000 $ 1,000 $ 8,200
5. Owner Requested Meetings $ 1,600 $ 1,600 $ 7,500 $ 2,500 $ 13,200
6, Miscellaneous Requested Services $ 400 $ 2,800 $ 5,000 $ 10,000 $ 18,200
$ 19,650 $ 20,350 $ 27,750 $ 17,250 $ 85,000
$40,000 $45,000
*May be AlP eligible on future grants.
1:\arch\bushfeld\W ANOIXLS
5120/97 8:59 AM
., ." I
I
THE LPA GROUP INCORPORATED
Transportation Consultants
2530 Devine Street
Post Office Oox 5805
Columbia, South Carolina 29250
(803) 254-2211
FAX (803) 779-8749
LPA
1997 SCHEDULE OF FEES
CLASSIFICATION
HOURLY RATES
Office Engineering Personnel
Project Manager/Senior Engineer/Architect/Planner
Engineer/Architect/Planner
Designer
Technician
Technical Assistant
Principal
$95.00
$77.00
$54,00
$42,00
$42.00
$98.00
Field Engineering Personnel
Survey Supervisor
Survey Technician
2-Member Survey Party
$74.00
$59.00
$86.00
*NOTE: The hourly rates shown above include direct salary cost, labor overhead, general and
administrative overhead, and profit. These rates shall remain valid until December
_31, 1997. Direct nonsalary expenses such as travel, subsistence, printing, computer,
etc. are not included.
CADD RATES
AutoCAD/TerraModel
Intergr?ph
$ 6.00
$13 .00
ATlANTA. GA · AUSTIN, IX · CHARLESTON, SC . CHICAGO. IL . COLUMOIA. SC . GREENSOORO, NC . KNOXVILLE. TN . MOOILE. AL
MYRTLE OEACH. SC e PHIlADELPHIA. PA . RALEIGH, NC . TALlAHASSE, FL . TAMPA, FL
....;:;,
WORK AUTHORIZATION FORM
BUSH FIELD A VIA TION COMMISSION
Work Authorization for Professional Services
CA 209002
(project Identification No.)
Two (2)
(Work Authorization No.)
MAIN ENTRANCE ACCESS ROADWAY WIDENING AND SHORT-TERM ~ARKING
LOTS PROJECT: BUSH FIELD AIRPORT (project Title)
It is agreed to undertake the following work in accordance with the provisions of our
MASTER AGREEMENT for Professional Services dated , 1997.
A. Description of Assignment:
The CONSULTANT shall provide basic services, as described in Exhibit "e", Section I, of
the MASTER AGREEMENT, for the Main Entrance Access Roadway Widening And Short-
Term Parking Lots Project at the Bush Field Airport, herein after referred to as the
PROJECT, as shown on Attachment 1 to this Work Authorization.
The PROJECT includes widening the existing terminal access road from approximately 16
feet to 24 feet, constructing two (2) parking lots (approximately 1.3 acres each) that will serve
as short- term parking, constructing a connector road between the two (2) new short-term
parking lots, and installing a pre-fabricated toll booth. The work generally consists of the
following work elements:
1) Widening of the Terminal Loop Road: This portion of the work includes increasing the
width of the existing entrance and exit portions of the loop road to two (2) travel lanes which
includes undercutting/ stabilization of any unsuitable subgrade material and replacement with
clean offsite borrow material to provide a stable roadway subgrade, construction of new
drainage culverts and structures, aggregate base course material, GADOT bituminous surface
course, new curb and gutter, traffic signage and pavement markings, grassing, landscaping and
irrigation; and
2) Construction of Short-Term Parking Lots: The proposed short- term parking lots are
to be constructed where there are two (2) existing abandoned hotel wings. Prior to the start of
this work, the hotel wings are to be removed by the OWNER under a seperate contract (ie.
The hotel wing demolition is not included in this work authorization). The construction of the
short-term parking lots includes undercutting/ stabilization of any unsuitable subgrade material
Page 1 of4
052097
and replacement with clean borrow material to provide a stable pavement subgrade,
construction of new drainage culverts and structures, aggregate base course material, GADOT
bituminous surface course, new curb and gutter, installation of two (2) access control gates
and ticket spitters (one for each lot), constuction of a two-way roadway that will connect the
two new parking lots, trying to utilize as much of the existing pavement structure as possible
with an overlay, installation of a pre-fabricated exit toll booth structure and automatic arm, all
utilities including power, telephone (ifnecessary), sewer (if necessary), and water (if
necessary), traffic signage and pavement markings, grassing, and landscaping and irrigation.
The CONSULTANT shall also provide special services, as described in Exhibit "C", Section
II, of the MASTER AGREEMENT, for the PROJECT, which includes:
A. Grant Services: Assist the OWNER in preparation of the Application for the
FAA grant.
B. Predesign Field Survey: Perform a predesign field survey as necessary for the
PROJECT.
C. Predesign Geotechnical Services: Perform predesign subsurface investigation
and testing and provide a geotechnical analysis and recommendations for the
PROJECT.
D. Construction Services: Construction services, including construction
administration, inspection, and Q/ A testing, will be determined after the design
is complete and the project construction schedule has been established.
Construction services will be provided under an amendment to this Work
Authorization.
B. Basis of Compensation/Period of Services:
1) Compensation: (a)
For design and bidding phase Basic Engineering Services, as'
described in Exhibit "C", Section I of the MASTER
AGREEMENT, for the assignment outlined in Section A of this
Work Authorization, the CONSULTANT shall be paid the lump
sum fee of Ninety Eight Thousand Five Hundred and Twenty
Six Dollars and No Cents ($98.526.00) as described in Exhibit
"F", Section I, of the MASTER AGREEMENT. A breakdown
of this lump sum amount is shown in Attachment 3 and
Attachment 4.
(b) For Special Services, the CONSULTANT shall be paid the
following sums:
Page 2 of 4
052097
1. Grant Services: As compensation for assisting the
OWNER in the preparation of the FAA grant application,
as outlined in Section A, Paragraph A of this Work
Authorization, the OWNER shall pay the CONSULTANT
the lump sum fee of One Thousand Five Hundred Dollars
and No Cents ($1.500.00).
2. Predesign Field Survey: As compensation for performing
predesign field surveys as outlined in Section A, Paragraph
B of this Work Authorization, the OWNER shall pay the
CONSULTANT, the lump sum fee of Eighteen Thousand
Dollars and No Cents ($18,000.00).
3. Predesign Geotechnical Services: As compensation for
performing predesign geotechnical testing as outlined in
Section A, Paragraph C of this Work Authorization, the
OWNER shall pay the CONSULTANT for the direct cost of
the subconsultant plus an administrative fee of Six Hundred
Dollars and No Cents ($600.00). with a maximum not-to-
exceed limit of Six Thousand Four Hundred and Eighty-
Eight Dollars and No Cents ($6.488.00) .
2)
Schedule:
The services described under Section A above shall be completed within
one hundred and fifty (150) days after the Notice- To-Proceed is issued for
the PROJECT, excluding OWNER review time.
(THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK)
Page 3 of 4
052097
Agreed as to scope of services, time schedule, and budget:
RECOMMENDED BY:
~~L5~~
f.LP -A ~
For BUSH FIELD AVIATION COMMISSION
For THE LPA GROUP INCORPORATED
Date: June 5, 1997
Date:
-
~. ~'7? -
~
COUNTY COMMISSION
Date:
Attachments: Attachment 1 (Limits of Work Sketch)
Attachment2 (Summary of all Work Authorization No.2 Fees)
Attachment 3 (Main Entrance Road (A.I.P. Eligible) Design & Bidding Phase Fee)
Attachment 4 (Short-Term Parking Lots (Non-A.J.P. Eligible) Design & Bidding Phase Fee)
Q:IQIAPUNIT\BUSH\ W A#2A.MA W
Page 4 of 4
052097
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ATTACHMENT 3
WORK AUTHORIZATION No.2
BUSH FIELD AlRPORT, AUGUSTA GEORGIA
MAIN ENTRANCE ACCESS ROADWAY WIDENING AND SHORT-TERM PARKING LOTS PROJECT
PROFESSIONAL SERVICES FOR MAIN ENTRANCE ACCESS ROADWAY WIDENING (AIP ELIGffiLE)
Total Hours
Task Cost
DESIGN PHASE (A.I.P.)
SITE CITY - COUNTY/GDOT PRELIMINARY FINAL CONTRACT ENGINEER'S TOTALS
VISIT COORDINATION DESIGN DESIGN & SPEC. REPORT
#
HOURS HOURS HOURS HOURS HOURS HOURS HOURS
3 I I 18 2 I 26
3 6 2 29.5 14 6 60.5
3 10 4 79 4 4 104
0 0 4 60.5 0 0 64.5
0 4 4 ]75 0 0 183
0 2 I 3 32 16 54
9 23 16 365 52 27 492
$810 $1,690 $1,022 $21,393 $3,178 $1,648 $29,741
CLASSIFICATION
Project Manager
Senior Engineer
Civil Engineer
Designer
Technician
Technical Assistant
DIRECT COSTS
Travel
Lodging
Per Deim
Reprod.
TelephonelFax
Postage
Computer(CAD)
$60 $60 $30 $0 $0 $0
$0 $0 $0 $0 $0 $0
$15 $0 $15 $0 $0 $0
$5 $25 $15 $945 · $595 · $25
$15 $10 $25 $100 $0 $0
$0 $10 $25 $245 .. $0 $0
$0 $0 $24 $1,232 ... $0 $0
$95 $105 $134 $2,522 $595 $25
Subtotal:
$150
$0
$30
$1,610
$150
$280
$1,256
SUBCONSULTANT FEES
$3,476
Landscape Architect
LPA Admin. Fee (10%)
Electrical Engineer
LPA Admin. Fee (10%)
$0
$0
$0
$0
Subtotal:
$0
TOTAL DESIGN
$33,2161
1) #: See attached manhour'breakdown table (Page 2)
2\ ' ESTIMATED PRINTING7REPRODUCTION COSTS
35% Submittal: 2 BFAC, 2 FAA, 2 LPA,
95% Submittal: 2 BFAC, 2 FAA, 2 LPA, 9 CITY-COUNTY =
Final Submittal: 2 8FAC, 2 FAA, 2 LPA, 9 CITY-COUNTY, 7 AGClDODGE,ETC. =
6 SETS
15 SETS
19 SETS
40 SETS TOTAL
PLANS:40 sets@27 shts@S.375/shl + 40 sets@9shts @S.75/sht=
SPECS: 34 sets @ 5 I 7.5/set
54 VELLUMS @S1.00NELLUM + 18 VELLUMS @52.00NELLU
27 MYLARS @ 54IMYLAR + 9 MYLARS @ 58IMYLAR =
$675 Note: 36 Sheets by LPA + 0 Sheets by Elect. Engineer + 0 Sheets by Landscape Architect.
5595 Note: No Specs. for 35% Submittal.
590 Note: 36 Vellums @ 35% & 95 % Submittal.
5180
51,540
3\" ESTIMATED SHIPPINGfPOSTAGE COSTS
35% Submittal: 2 packages @57.50/pack 515
95% Submittal: 3 packages @S25/pack 575
Final Submittal: 3 packages @ $40/pack
+ 7 packages @ 55/pack 5155
5245
4)'" Computer costs calculated @S6/hourfor all design and drafting tasks performed with computer.
O,IOIA PIINITlRUSHlD& R FEE. WR2
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ATTACHMENT 3
. WORK AUmORIZATION No.2
. BUSH FIELD AIRPORT, AUGUSTA GEORGIA
MAIN ENTRANCE ACCESS ROADWAY WIDENING AND SHORT-TERM PARKING LOTS PROJECT
PROFESSIONAL SERVICES FOR MAIN ENTRANCE ACCESS ROADWAY WIDENING (.AlP ELIGmLE)
Total Hours
Total Cost
BIDDING PHASE (A.I.P.)
PRE-BID 81D CERTIFIED PREPARE GENERAL ADM} I TOTALS
CONFERENCE OPENING BID TABS CONTRACTS COORDINATION
HOURS HOURS HOURS . HOURS HOURS HOURS
4 0 0 2 I 7
0 0 0 0 2 2
6 2 2 4 4 18
0 0 0 0 0 0
I 0 0 2 0 3
2 I 4 4 6 17
13 3 6 12 13 47
$980 $196 $322 $756 $848 $3,102
CLASSIFICATION
Project Manager
Senior Engineer
Civil Engineer
Designer
Technician
Technical Assistant
DIRECf COST
Travel
Lodging
Per Deim
Reprod.&Postage
TelephonelFax
$30 $30 $0 $0 $0 $60
$0 $0 $0 $0 $0 $0
$15 $15 $0 $0 $0 $30
$10 $0 $25 $300 $25 $360
$10 $10 $10 $10 $100 $140
$65 $55 $35 $310 $125 $590
$3,6921
Totals
TOTAL BIDDING
AlP ELIGmLE PROFESSIONAL SERVICES SUMMARY OF COSTS
Design Phase
Bidding Phase
$33,216
$3,692
r
I TOTAL DESIGN & BIDDING FEE
$36,908 I
0.\0\, DI11loJ1'T\DIIC'I.J\n P.D......... 'liD"
-.
ATTACHMENT 4
WORK AUTHORIZATION No.2
BUSH FIELD AIRPORT, AUGUSTA GEORGIA
MAIN ENTRANCE ACCESS ROADWAY WIDENING AND SHORT-TERM PARKING LOTS PROJECT
PROFESSIONAL SERVICES FOR SHORT-TERM PARKING LOTS (NON-AlP ELIGIBLE)
Total Hours
Task Cost
DESIGN PHASE (NON-A. loP,)
SITE CITY - COUNTY/GDOT PRELIMINARY FINAL CONTRACT ENGINEER'S TOTALS
VISIT COORDINATION DESIGN DESIGN & SPEC. REPORT
#
HOURS HOURS HOURS HOURS HOURS HOURS HOURS
3 5 5 17 2 I 33
3 6 10 56.5 14 6 95.5
3 10 12 113 4 2 144
0 0 20 84.5 0 0 104.5
0 4 28 215 0 0 247
0 6 3 9 32 8 58
9 31 78 495 52 17 682
$810 $2,250 $4,746 $29,706 $3,178 $1,158 $41,848
CLASSIFICATION
Project Manager
Senior Engineer
Civil Engineer
Designer
Technician
Technical Assistant
DIRECT COSTS
Travel
Lodging
Per Deim
Reprod.
Telephone/Fax
Postage
Computer(CAD)
$60 $120 $30 $0 $0 $0
$0 $0 $0 $0 $0 $0
$10 $50 $10 $100 $0 $0
$5 $25 $10 $1,281 · $595 · $25
$10 $10 $50 $100 $0 $0
$0 $10 $25 $230 .. $0 $0
$0 $0 $168 $1,544 ... $0 $0
$85 $215 $293 $3,255 $595 $25
Total:
$210
- $0
$170
$1,941
$170
$265
$1,712
SUBCONSULTANTFEES
$4,468
Landscape Architect
LPA Admin. Fee (10%)
Electrical Engineer
LPA Admin. Fee (10%)
$6,800
$680
$2,700
$270
Total:
$10,450
TOTAL DESIGN
S56,7651
I) #: See attached manhour breakdown table (Page 2)
2\ 0 ESTIMATED PRINTING/REPRODUCfION COSTS
35o/~ Submittal: 2 BF AC, 2 FAA, 2 LP A,
95% Submittal: 2 BFAC, 2 FAA, 2 LPA, 9 CITY-COUNTY =
Final Submittal: 2 BF AC, 2 FAA, 2 LP A, 9 CITY -COUNTY, 7 AGC/DODGE,ETC. =
6 SETS
15 SETS
19 SETS
40 SETS TOTAL
PLANS:40 sets @27 shls @S.375/sht + 40 sets @ 17shts @$.75/shl =
SPECS: 34 sets@SI7.50/set
54 VELLUMS @SI.OONELLUM+34 VELLUMS @S2.00 =
27 MYLARS @ S4IMYLAR + 17 MYLARS @ S8/MYLAR
S915 Note: 36 Sheets by LPA + 4 Sheets by Elect. Engineer + 4 Sheets by Landscape Architect.
S595 Note: No Specs. for 35% Submittal.
SI22 Nole: 54 VelIwns@ 35% & 95 % Submittal.
S244
SI,876
3\" ESTIMATED SHIPPING/POSTAGE COSTS
35% Submittal: 2 packages@S7.50/pack SI5
95'l1o Submittal: 3 packages @$25/pack S75
Final Submittal: 3 packages @ S35/pack
+ 7 packages @ S5/pack S I 40
S230
4)0" Computer costs calculated @S6/bour for all design and drafting tasks performed with computer.
1'\.\('\1... DII"","D11C'U"'I'.Dt;"t;"(;' "'0.,
. .~. ~. ......-
"t .
. ATTACHMENT 4
WORK AUTHORIZATION No.2
BUSH FIELD AIRPORT, AUGUST A GEORGIA
MAIN ENTRANCE ACCESS ROADWAY WIDENING AND SHORT-TERM PARKING LOTS PROJECT
PROFESSIONAL SERVICES FOR SHORT-TERM PARKING LOTS (NON-AlP ELIGIBLE)
HOUR BREAKDOWN FOR
FINAL DES[GN HOURS
NO. OF PROJECT SENIOR CIVIL TECHNICAL
DESIGN TASK SHT.S MANAGER ENGINEER ENGINEER DESIGNER TECHNICIAN ASSISTANT
Tm..E SHEET 0 0 0 0.5 3 0
QUANTITY SHEET 0 2 6 8 4 0
& QUANTITIES
PROJECT LA YOUT 0.5 0 3 0 4 0
SAFETYIPHASING 0 2. 0 8
GENERAL NOTES 0.5 0 0 2 2
TYPICAL SECTIONS 2 0 2 6 8 0
DEMOLITION PLANS 2 4 8 [2 0
STAKING PLANS 2 [0 4 16 0
GRADING & DRAINAGE 2 2 12 20 [6 0
PLANS
DRAINAGE DETAILS 4 4 8 0 16 0
EROSION CONTROL 0.0 0 2 0 6 0
DETAILS
ROADWAY PROFILES 0 0 0 0 0 0 0
DRAINAGE PROFILES 2 0.0 0.5 2 8 10 0
CROSS SECTIONS 7 0 0 12 48 0
MARKING & SIGNAGE 2 1.5 8 0 12 0
PLANS
MARKING & SIGN AGE 6 0 8 0
DETAILS
UTILITY PLANS 2 4 [0 [6 0
(WATER, SEWER, ETC)
UTILITY DETAILS 2 2 6 8 10 0
PARKING TOLL PLAZA 2 20 8 0 16 6
PLAN & DETAILS .
PAVEMENT DESIGN 0.5 4 8 0 0 0
STORMW A TER RUNOFF 7 12 0 0 0
DESIGN
UTILITY COORDINATION 3 7 8 0 0 0
QUALITY CONTROL \. 0 0 0
REVIEW
TOTALS 36 17 56.5 II3 84.5 2\5 9
""'.'''''''. n""u"Y'O.n"<""n IP.nr.r.r. UfO... .. -~ . ---
.f
I'..... .
ATTACHMENT 4
WORK AUTHORIZATION No.2
BUSH FIELD AIRPORT, AUGUSTA GEORGIA
MAIN ENTRANCE ACCESS ROADWAY WIDENING AND SHORT-TERM PARKING LOTS PROJECT
PROFESSIONAL SERVICES FOR SHORT-TERM PARKING LOTS (NON-AlP ELIGIBLE)
Total Hours
Total Cost
BIDDING PHASE ()'ION-A.I.P.)
PRE-BID BID CERTIFIED PREPARE GENERALADMJ TOTALS
CONFERENCE OPENING 8ID TABS CONTRACTS COORDINATION
HOURS HOURS HOURS HOURS HOURS HOURS
4 0 I 2 1 8
0 0 0 0 6 6
6 3 2 4 12 27
0 0 0 0 0 0
I 0 0 2 0 3
2 1 4 4 6 17
13 4 7 12 25 61
$980 $273 $420 $756 $1,844 $4,273
CLASSIFICA nON
. Project Manag.er
Senior Engineer
Civil Engineer
Designer
Technician
Technical Assistant
DIRECT COST
Travel
Lodging
Per Deim
Reprod.&Postage
Telephone/Fax
$30 $30 $0 $0 $0 $60
$0 $0 $0 $0 $0 $0
$10 $10 $0 $0 $0 $20
$10 $0 $25 $300 $25 $360
$10 $10 $10 $10 $100 $140
$60 $50 $35 $310 $125 $580
$4,8531
Totals
TOTAL BIDDING
NON-AlP ELIGIBLE PROFESSIONAL SERVICES SUMMARY OF COS
Design Phase
Bidding Phase
$56,765
$4,853
1-
I TOTAL DESIGN & BIDDING FEE
$61,618
Q:\QIA PIINI1\BUSH\D&BFEE. WB2
Page J ofJ
Tues.d.~'. ~h~' 20. 1~7
...,.
.t~';
1.'- -.......
. -
'.:..c.~
.---...'
,,/,--
_/
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
BUSH FIELD A VIA TION COMMISSION
AND
THE LPA GROUP INCORPORATED
******************************************************************************
CONTENTS
Page
Preamble and Agreement
I to 2
Exhibit A - General Provisions for Program Management and General Consulting
Services .............................................. A-I to A-2
Exhibit B - General Provisions for Planning and
Environmental Services .................................... B-1 to B-2
Exhibit C - General Provisions for Engineering Services
C-l to C-9
Exhibit D - General Provisions for Architectural Design
Services .............................................. D-l to D-I0
Exhibit E - Duties, Responsibilities, and Limitations of
Authority of Resident Project Representative . . . . . . . . . . . . . . . . : . . . . .. E-l to E-4
Exhibit F - Payments and Miscellaneous Provisions .................... . F-l to F-8
E~hibit G - Sample Work Authorization Form ....................... G-l
i' _r
'i
!
--/
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
BUSH FIELD A VIA TION COMMISSION
AND
THE LPA GROUP INCORPORATED
******************************************************************************
THIS AGREEMENT is made and entered into this 5th day of June , 199~,
by and between the AUGUSTA-RICHMOND COUNTY COMMISSION, acting through the
BUSH FIELD AVIATION COMMISSION, hereinafter referred to as the OWNER, and THE
LPA GROUP INCORPORATED, hereinafter referred to as the CONSULTANT.
WITNESSETH
WHEREAS, the OWNER intends to initiate various planning, design, engineering and
environmental projects and construct certain airfield, landside, and terminal improvements over
the next five years, more or less, at the Bush Field Airport, Augusta, Georgia, referred to as the
PROJECT, each of which will be described in future Work Authorizations; and,
WHEREAS, the OWNER may require other general consulting services in the conduct
of its business over the period of this AGREEMENT, which will be described in future Work
Authorizations; and,
WHEREAS, the CONSULTANT has represented to the OWNER that it is qualified to
perform the various described tasks and work of the projects, and, based upon CONSULTANT's
representations, the OWNER desires to retain the services of the CONSULTANT to perform the
work described herein.
NOW THEREFORE, for and in consideration of their mutual benefit, the parties hereto
agree as follows:
The CONSULTANT shall, upon receipt of each duly executed Work Authorization,
perform the work described in the Work Authorization in accordance with the attached Exhibits
"A", "B", "C" , "D", "E", and "F" as may be required in said Work Authorizations.
The OWNER, in consideration of the performance of the CONSULTANT's undertakings
under this AGREEMENT, pursuant to Work Authorizations fully executed by the OWNER and
CONSULTANT, shall pay the CONSULTANT the consideration determined in each Work
Authorization; which consideration shall constitute complete payment for all services furnished
in connection with the work required to be performed under the Work Authorization.
Page 1
May 29,1997
.T
!'
The following Exhibits are attached to and made part of this AGREEMENT:
A - "General Provisions for Program Management and General Consulting Services"
B - "General Provisions for Planning and Environmental Services"
C - "General Provisions for Engineering Services"
D - "General Provisions for Architectural Design Services"
E - "Duties, Responsibilities, and Limitations of Authority of Resident Project
Representative"
F - "Payments and Miscellaneous Provisions"
G - "Sample Work Authorization Form"
This AGREEMENT shall apply to all projects initiated within five years, more or less,
after the effective date of the first Work Authorization.
This AGREEMENT, together with the Exhibits identified above and subsequent Work
Authorizations, constitutes the entire agreement between the OWNER and the CONSULTANT
and supersedes all prior written or oral understandings. This AGREEMENT and said Exhibits
may only be amended, supplemented, modified, or canceled by a duly executed written
instrument. This AGREEMENT and said Exhibits shall be hereafter referred to as the MASTER
AGREEMENT.
'. _ IN WITNESS WHEREOF, the parties hereto have made and executed this AGREEMENT
....-i " as 6f.~~the date first above written.
,...."...., . ~ '-.,~ "+'., -..- '-'-. ~
f ~~<~~- ~ ~o~ Py"bl~c, .Richmond County, Georgia
~ :::~ -",.1 . .J"Y':f<>m~IISSI0n Expires Jan. 18. 2000
'" ... .~~,
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% r-,:,'_>~~~~wr.rNESS: (j) j~ LlJ ~h
~I"I" / t ~ _ r-.. ~ 'fJ.,.....,...~ I
"'~!",.-,--~.~- _:::--: .........,
WITNESS:
WITNESS:
BUSH FIELD A VIA TION COMMISSION
BY: ;?"~ d'- ~--
TTfLE: Chairman, Augusta Aviation Commission
~
THE L~GROUP INCORPORATED
BY: eL.P -4 ~
TITLE:
v(, e; ~I j)E~
Page 2
May 29, 1997
,
EXHmIT A
GF.NRRAI. PROVISIONS FOR PROGRAM MANAGF.MRNT ANDGF.NRRAI.
CONSUl .TING SRRVICR~
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULTANT for Professional Services. For elements of the PROJECT described in
the referenced AGREEMENT, the CONSULTANT shall perform Professional Services in
accordance with acceptable architectural, engineering and surveying practices. These services
shall be the limits of the CONSULTANT's responsibility under this AGREEMENT.
These General Provisions set forth the general requirements for the performance of the .
various services for program management and general consulting required under this
AGREEMENT. The CONSULTANT under each duly executed Work Authorization shall
perform the scope of work required by such Authorization, and unless requirements to the
contrary are specifically prescribed therein, shall perform the required services in accordance with
the following requirements.
SF.CTlON I - PROGRAM MANAGF.MF.NT AND GRNF.RAL CONSULTING SRRVTCR~
A. The services for program. management respond to the complexities resulting from
multiple project, multi-discipline, and long-range programs. Typical program
management services can include: ,
1. Project formulation/programming;
2. Projects coordination.;
3. Master program scheduling;
4. Consultantlsubconsultant coordination;
5. Funding and financial coordination assistance;
6. Meeting preparation and documentation; and,
7. Technical assistance.
B. The general consulting services to be provided under this section are undefined, general
in nature, and only required periodically by the OWNER. Typical services anticipated
might include:
1. Presentation preparation;
2. Coordination of meetings with local, state, and federal officials;
3. Site visits;
4. Facility inspection;
5. Obstruction surveys;
6. Property surveys
7. Other services requested by the OWNER that are not otherwise directly associated
with a current project.
Page A-I
May 29, 1997
r
\.
C. Specific program management services will be reviewed in advance with the OWNER and
set forth in each Work Authorization. FAA approval of scope will be obtained for FAA
funded items and tasks.
D. The amount of compensation and method of payment will be established when each
planning Work Authorization is developed and presented for approval.
SFrTION n - MTSCRI,I,ANFllHS PROVISIONS
I. Exhibit "F", Payments and Miscellaneous Provisions, specifies requirements for
payments to CONSULTANT, OWNER's responsibilities, other miscellaneous and
FAA mandatory provisions.
Page A-2
May 29, 1997
.,
EXHmIT B
GRNRRAL PROVISIONS FOR PLANNING
AND RNVIRONMRNTAI , SRRVICES
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULTANT for professional consulting services. For elements of the PROJECT
described in the referenced AGREEMENT, the CONSULTANT shall perform professional
services as hereinafter described, which shall include customary planning, environmental, and
auxiliary services incidental thereto. These services, when performed in accordance with
acceptable practices, shall be the limits of the CONSULTANT's responsibility under this
AGREEMENT.
These General Provisions set forth the general requirements for the performance of the
various services for planning and environmental projects required under this AGREEMENT. The
CONSULTANT under each duly executed Work Authorization shall perform the scope of work
required by such Authorization, and unless requirements to the contrary are specifically prescribed
therein, shall perform the required services in accordance with the following requirements.
SRCTION I - SERVICR"
A. Basic and Special Services for planning projects will be reviewed in advance with the
OWNER and set forth in each Work Authorization. FAA approval of scope will be
obtained for FAA funded items and tasks.
B. The amount of compensation and method of payment will be established when each
planning Work Authorization is developed and presented for approval.
C. At the written request of the OWNER, the CONSULTANT shall accomplish such special
services as required by the_OWNER to complete the PROJECT. . At the option of the
OWNER, special services may be provided by the OWNER through contracts with other
professionals or may be provided by the CONSULTANT. When the CONSULTANT is
requested to provide special services, such services may be provided by the
CONSULTANT's own forces or through subcontracts with other professionals. However,
contracts with other professionals for special services must have the approval of the
OWNER before the work is initiated. (OWNER's approval9f CONSULTANT's Work
Authorization listing subconsultants and subconsultant fees will be considered approval of
subconsultant's contract.) Special services which may be requested include, but are not
necessarily limited to the following:
1. Soils and materials investigations including test borings, laboratory testing of soils
and materials, and related analyses and recommendations;
2. Reproduction of additional copies of reports and other documents above the
specified number described in each work authorization;
Page B" 1
May 29, 1997
..
3. The accomplishment of special surveys and investigations, such as aerial
photography and mapping, and the preparation of special reports.and drawings as
may be requested or authorized in writing by the OWNER in connection with the
PROJECT;
4. Land surveys as necessary to establish property boundaries required for property
acquisition purposes or preparation of property maps; and,
5. Special environmental studiesinc1uding biotic studies, historical and archeological
studies, noise studies and other related work.
SECTION n - MTSl;RLI.ANF..ClUS PROVISIONS
1. Exhibit "F", Payments and Miscellaneous Provisions, specifies requirements for
payments to CONSULTANT, OWNER's responsibilities, other miscellaneous and
FAA mandatory provisions applicable to Planning Projects.
Page B-2
May 29, 1997
j' ,.
EXHmIT C
GRNRRAL PROVISIONS FOR RNGTNRRRTNG SRRVICRS
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULTANT for professional consulting services. For elements of the PROJECT
described in the referenced AGREEMENT which are primarily engineering projects, the
CONSULTANT shall perform professional services as hereinafter described, which shall include
customary civil, structural, mechanical, and electrical engineering services. These services, when
performed' in accordance with acceptable engineering practices, shall be the limits of the
CONSULTANT's responsibility under this AGREEMENT.
These General Provisions set forth the general requirements for the performance of the
various services for development projects required under this AGREEMENT. The
CONSULTANT under each duly executed Work Authorization shall perform work required to
accomplish the intent of such work authorization, and unless otherwise specifically prescribed
therein, shall perform the required services in accordance with the following requirements.
SECTION I - HASIC SERVTCK~
A. Basic Engineering Services will generally be completed in four (4) phases:
1. Preliminary design phase;
2. Final design phase;
3. Bidding phase; and,
4. Construction phase.
The general types of services to be performed in each phase are described herein.
However, typical services may be changed or deleted as required for each project.
Additional services may be added as mutually agreed upon between OWNER and
CONSULTANT. Such additions, changes, or deletions will be outlined in each Work
Authorization.
B. Preliminary Desie" Phase
This phase involves those activities required for defining the scope of a project and
establishing preliminary requirements. Items of work for this phase of a project include:
1. Conferring with the OWNER on project requirements, finances, schedules, early
phases of the PROffiCT, and other pertinent matters; and meeting with concerned
agencies and parties on matters affecting the PROJECT;
Page C-l
May 29, 1997
.
.
2. Advising OWNER as to the necessity of providing or obtaining from others data
or services of the types described in Section II such as, but not limited to field
surveys, soil borings, aerial mapping and laboratory testing. At OWNER's
option, services may be provided by the OWNER through direct contracts with
other professionals or may be provided by the CONSULT ANT in accordance with
Exhibit "F", Payments and Miscellaneous Provisions, Section 1.2; and,
3. DevelopiIlg design schematics, sketches, project recommendations, and preliminary
layouts and cost estimates.
C. Fin;l1 ne~ien Ph;lse
After authorization to proceed with the Final Design Phase, CONSULTANT shall, on the
basis of the accepted Preliminary Design documents and the construction budget authorized
by OWNER:
1. Prepare necessary engineering reports and recommendations;
2. Prepare detailed plans, specifications, and cost estimates;
3. Print and provide necessary copies for in-house production of engineering drawings
and contract specifications;
4. Advise OWNER of any adjustments to the preliminary estimate of probable
construction costs caused by changes in general scope, extent or character or design
requirements of the PROJECT, or market conditions. Furnish to OWNER a
revised opinion of probable construction costs based on the Final Drawings and
Specifications;
5. Prepare for review and approval by OWNER, its legal counsel and other advisors,
necessary Bidding information, bidding forms, the Conditions of the Contract, and
the form of AGREEMENT between the OWNER and Contractor; and,
6. Distributedocumerits for approvals to FAA, OWNER, State, and other regulatory
agenCIes.
D. Ridding Ph3se
After authorization to proceed-with the Bidding Phase, CONSULTANT shall:
1. Assist the OWNER in advertising for and obtaining bids for each separate prime
contract for construction, materials, equipment and services; and, where
applicable, maintain a record of prospective bidders to whom Bidding Documents
have been issued, and receive and process deposits for Bidding Documents;
Page C-2
May 29, 1997
2. Assist the OWNER in conducting a prebid conference for each separate prime
contract to share pertinent bidding and technical information and requirements with
prospective bidders.
3. Issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents.
4. Distribute sets of Bidding Documents to Prospective Bidders and plan offices
(Dodge and AGC) during the Bidding Phase.
5. Attend the bid opening, prepare bid tabulation sheets and assist OWNER in
evaluating bids or proposals and in assembling and awarding contracts for
construction, materials, equipment and services.
E. c.onstmction Phase
1. The CONSULTANT's responsibility to provide Basic Services for the
Construction Phase under this 'AGREEMENT commences with the award of each
Contract for Construction and terminates at the earlier of the issuance by the
OWNER of the final Certificate for Payment or 30 days after the date of
Substantial Completion of the Work, but if so stated by Work Authorization, may.
be extended under the terms of Section II "Special Services";
2. CONSULTANT shall attend and administer the preconstruction conference;
3: Visits to Site and Observation of Construction: In connection with observations
of the work of Contractor(s) while it is in progress:
a. CONSULTANTshall make visits to the site at intervals appropriate to the
various stages of construction as CONSULTANT deems necessary in
order to observe as an experienced and qualified design professional the
progress of the various aspects of Contractor(s), work. Based on
information obtained during such visits and on such observations,
CONSULTANT shall endeavor to determine in general if such work is
proceeding in accordance with the Contract Documents and
CONSULTANT shall keep OWNER informed of the progress of the
work;
b. If OWNER req~ests more extensive site representation than is described in
3.a above, CONSULTANT will provide a Resident Project
Representative(s) as a Special Service;
c. CONSULTANT shall not during such visits or as a result of such
Qbservations-of Contractor(s)' work in progress, supervise, direct or have
control over Contractor(s)' s work nor shall CONSULT ANT have authority
Page C-3
May 29, 1997
..
over or responsibility for the means, methods, techniques, sequences or
procedures of construction selected by Contractor(s), for safety precautions
and programs incident to the work of Contractor(s) or for any failure of
Contractor(s) to comply with laws, rules, regulations, ordinances, codes or
orders applicable to Contractor(s) furnishing and performing their work.
Accordingly, CONSULTANT can neither guarantee the performance of the
construction contracts by Contractor(s) nor assume responsibility for.
Contractor(s)' failure to furnish and perform their work in accordance with
the Contnict Documents;
4. Defective Work. During such visits and on the basis of such observations,
CONSULTANT may disapprove of or reject Contractor(s) I work while it is in
progress if CONSULT ANT believes that such work will not produce a completed
PROJECT that conforms generally to the Contract Documents or that it will
prejudice the integrity of the design concept of the PROJECT as reflected in the
Contract Documents.
5. Interpret;ltions ;lnci r.l~rifi('.;!tions. CONSULTANT shall issue necessary
interpretations and clarifications of the Contract Documents and in connection
therewith prepare work directive changes and change orders as required;
6. Shop Dr~wings' CONSULTANT shall review and approve (or take other
appropriate action in respect of) Shop Drawings (as that term is defined in the
aforesaid Standard General Conditions), samples and other data which
Contractor(s) are required to' submit, but only for conformance with the design
concept of the PROJECT. Such reviews and approvals or other action shall not
extend to means, methods, techniques, sequences or procedures of construction or
to safety precautions and programs incident thereto;
7. Suhstitutes' CONSULTANT shall evaluate and determine the acceptability of
substitute. materials and equipment proposed by Contractor(s), but subject to the
provision of Section II, paragraph 13;
8. Inspections ~nd Tests' CONSULTANT shall have authority, as OWNER's
representative, to require special inspection or testing of the work, and shall
receive and review all certificates of inspections, testings and approvals required
by laws, rules, regulations, ordinances, codes, orders or the Contract Documents
(but only to determine generally that their content complies with the requirements
of, and the results certified indicate compliance with, the Contract Documents);
9. Disputes hetween OWNER ~nd c.ontrnctor. CONSULTANT shall act as initial
interpreter of the requirements of the Contract Documents and judge of the
acceptability of the work thereunder and make decisions on all claims of OWNER
and Contractor(s) relating to the acceptability of the work or the interpretation of
the requirements of the Contract Documents pertaining to the execution and
Page C-4
May 29, 1997
i'
progress of t~e work. CONSULTANT shall not be liable for the results of any
such interpretations or decisions rendered in good faith;
10. Applic.;ttions for Payment. Based on CONSULTANT's on,..site observations as an
experienced and qualified design professional, on information provided by the
Resident Project Representative and on review of applications for payment and the
accompanying data and schedules:
'"
a. CONSULTANT shall determine the amounts owing to Contractor(s) and
recommend in writing payments to Contractor(s) in such amounts. Such
recommendations of payment will constitute a representation to OWNER,
based on such observations and review, that the work has progressed to the
point indicated, and that, to the best of CONSULTANT's knowledge,
information and belief, the quality of such work is generally in accordance
with the Contract Documents (subject to an evaluation of such work as a
functioning whole prior to or upon Substantial Completion, to the results
of any subsequent tests called for in the Contract Documents and to any
other qualifications stated in the recommendation). In the case of unit price
work, CONSULTANT's recommendations of payment will include
determinations of quantities and classifications of such work (subject to any
subsequent adjustments allowed by the Contract Documents);
b.
By recommending any payment, CONSULTANT will not thereby be
deemed to have represented that exhaustive, continuous or detailed reviews
or examinations have been made by CONSULT ANT to check the quality
or quantity of Contractor(s)'s work as it is furnished and performed beyond
the responsibilities specifically assigned to CONSULTANT in this
AGREEMENT and the Contract Documents. CONSULTANT's review
of Contractor(s)' work for the purposes of recommending payments will not
impose ,on CONSULTANT responsibility to supervise, direct or control
such work or for the means, methods, techniques, sequences, or procedures
of construction or safety precautions or programs incident thereto or
Contractor(s)-compliance with laws, rules, regulations, ordinances, codes
or orders applicable to their furnishing and performing the work. It will
, also not impose responsibility on CONSULTANT to make any examination
to ascertain how or for what purposes any Contractor has used the moneys
paid on account of the Contract Price, or to determine that title to any of
the work, materials or equipment has passed to OWNER free and clear of
any lien, claims-, security interests or encumbrances, or that there may not
be other matters at issue between OWNER and Contractor that might affect
the amount that should be paid.
11. c.ontrnctor(s)' C.ompletion nocuments' CONSULTANT shall receive and review
maintenance and operating instructions, schedules, guarantees, bonds and
certificates of inspection, tests and approvals which are to be assembled by
Page C-5 .
May 29, 1997
-
Contractor(s) in aCcordance with the Contract Documents (but such review will
only be to determine that their content complies with the requirements of, and in
the case of certificates of inspection, tests and approvals the results certified
indicate compliance with, the Contract Documents); and shall transmit them to
OWNER with written comments;
12. Tn~tions' CONSULTANT shall conduct an inspection to determine if the work
is substantially complete and a final inspection to determine if the completed work
is acceptable to OWNER, FAA and other governing agencies so that
CONSULTANT may recommend, in writing, final payment to Contractor(s) and
may give written notice to OWNER and the Contractor(s) that the work is
acceptable (subject to any conditions therein expressed), but any such
recommendation and notice will be subject to the limitations expressed in paragraph
E.lO.b; and,
13. Preparation of a set of reproducible record prints of Drawings showing those
changes made during the construction process, based on the marked-up prints,
drawings and other data furnished by Contractor(s) to CONSULTANT and which
CONSULTANT considers significant.
14. Limitation of Responsihilities. CONSULTANT shall not be responsible for the
act or omissions of any Contractor, or of any subcontractor or supplier, or any of
the Contractor(s)' or subcontractor's or supplier's agents or employees or any other
persons (except CONSULTANT's own employees and agents) at the site or
otherwise furnishing or performing any of the Contractor(s), work; however,
nothing contained in paragraphs E.l through E.12 inclusive, shall be construed to
release CONSULTANT from liability for failure to properly perform duties and
responsibilities assumed by CONSULTANT in the Contract Documents.
SRCTTON IT - SPRCTAL SRRVTCR'\
A. Services Rf>411irine AlIthori7~tion in Adv;mce
If authorized in writing by OWNER, CONSULTANT shall accomplish such special
services of the following types which are not considered normal or customary Basic
Services except where specifically provided for otherwise in the Work Authorizations. At
OWNER's option, services maybe provided by the OWNER through direct contracts
with other professionals or may be provided by the CONSULTANT. When the
CONSULTANT is requested to provide special services, such services may be provided
by the CONSULTANT's own forces or through subcontracts with other professionals;
however, contracts with other professionals for special services must have the approval of
the OWNER before the work is initiated (OWNER approval of CONSULTANT's Work
Authorization listing subconsultants and subconsultant fees will be considered approval of
Page C-6
May 29, 1997
.
.
subconsultant's contract.) Special services will be paid for by OWNER as. indicated in
each Work Authorization. in addition to the compensation for Basic Services described
herein.
1. Preparation of applications and supporting documents for governmental grants,
loans or advances in connection with the PROJECT; preparation or review of
environmental assessments and Impact statements; review and evaluation of the
effect on the design requirements of the PROJECT of any such statements and
documents prepared by others; and assistance in obtaining approvals of authorities
having jurisdiction over the anticipated environmental impact of the PROJECT.
2. Services to make measured drawings of or to investigate existing conditions or
facilities,or to verify the accuracy of drawings or other information furnished by
OWNER; commonly referred to as AlE survey.
3. Services resulting from significant changes in the general scope, extent or character
of the PROJECT or its design including, but not limited to, changes in size,
complexity, OWNER's schedule, character of construction or method of financing;
and revising previously accepted studies, reports, design documents or Contract
Documents when such revisions are required by changes in laws, rules,
regulations, ordinances,. codes or orders enacted subsequent to the preparation of
such studies, reports or documents, or are due to causes beyond CONSULTANT's
control.
4. Providing renderings or models for OWNER's use.
5. Preparing to serve or serving as a consultant or witness for OWNER in any
litigation, public hearing or other legal or administrative proceeding involving the
PROJECT (except as agreed to under Basic Services).
6. Soils and material investigations including test borings, laboratory testing of soils
and materials., related analyses and recommendations.
7. Quality assurance testing during construction.
8. Furnishing services ofa Resident Project Representative to assist CONSULTANT
in observing performance of the work of Contractor(s).
9. Preparation of Disadvantaged Business Enterprise Program.
10. Cost accounting services, grant administration, and grant closeout.
11. Reproduction and postage of reports, contract documents and specifications to
FAA, OWNER, Contractor, regulatory agencies, prospective bidders, and plan
rooms.
Page C-7
May 29, 1997
12. Services in connection with work directive changes and change orders to reflect
changes requested by OWNER if the resulting change in compensation for Basic
Services is not commensurate with the additional services rendered.
13. Services in making revisions to Drawings and Specifications occasioned by the
acceptance or substitutions proposed by Contractor(s); and services after the award
of each contract in evaluating and determining the acceptability of an unreasonable
or excessive number of substitutions proposed by Contractor.
14. Services resulting from delays beyond the control of CONSULTANT.
15. Additional or extended services during construction made necessary by (1) work
damaged by fire or other cause during construction, (2) a significant amount of
defective or negligent work of any Contractor, (3) acceleration of the progress
schedule involving services beyond normal working hours, (4) default by any
Contractor, or (5) other causes beyond CONSULTANT's control.
16. ~Evaluating an unreasonable or extensive number of claims submitted by
Contractor(s) or others in connection with the work.
17. Services after issuance to the OWNER of the final certificate for payment or in the
absence of such certificate, more than 30 days after the date of Substantial
Completion of the Work.
18. Provide assistance in the closing of any financial or related transaction for the
PROJECT.
19. Provide assistance in connection with the refining and adjusting of any equipment
or system.
20. Operational Phase Services:
a. Provide assi~tance in connection with the refining and adjusting of any
equipment or system.
b. Assist OWNER in training OWNER's staff to operate and maintain the
PROJECT.
c. Assist OWNER in developing systems and procedures for control of the
operation and maintenance of and record keeping for the PROJECT.
Page C-8
May 29, 1997
;'
.,
SECTION ill - MTSCRI.I.ANFnlJS PROVISIONS
1. Exhibit "F", Payments and Miscellaneous Provisions, specifies requirements for
payments to CONSULTANT, OWNER IS responsibilities, other miscellaneous and
FAA mandatory provisions.
Page C-9
May 29, 1997
,
EXHffiIT D
GENERAL PROVISIONS FOR ARCHITRCTITRAL nR~IGN SERVICES
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULTANT for professional consulting services. For elements of the PROJECT
which are primarily building improvements, described in the referenced AGREEMENT, the
CONSULTANT shall perform professional services as hereinafter described, which shall include
customary architectural, structural, mechanical, and electrical engineering services. These
services, when performed in accordance with acceptable engineering and architectural practices,
shall be the limits of the CONSULTANT'S responsibility under this AGREEMENT.
These General Provisions set forth the general requirements for the performance of the
various architectural services, for projects required under this AGREEMENT. The
CONSULTANT under each duly executed Work Authorization shall perform the scope of work
required by such Authorization, and, unless requirements to the contrary are specifically
prescribed therein, shall perform the required services in accordance with the following
requirements.
SECTION I - BASIC SRRVICR~
A. Basic Architectural Services will generally be completed in five (5) phases:
1. Schematic design phase;
2. Design development phase;
3. Contract Document phase;
4. Bidding phase; and
5. Construction phase.
The general types of services to he performed in each phase are described herein.
However, typical services may be changCd or deleted as required for each project.
Additional services may be added as mutually agreed upon between OWNER and
CONSULTANT. Such additions, changes, or deletions will be outlined in each Work
Authorization.
B. Schematic Desien Phase
1. The CONSULTANT shall review the program furnished by the OWNER to
ascertain the requirements of the Project and shall arrive at a mutual understanding
of such requirements with the OWNER.
2. The CONSULTANT shall provide a preliminary evaluation of the OWNER's
program, schedule and construction budget requirements, each in terms of the
other, subject to the limitations set forth in Exhibit F, paragraph II.A.
Page D-l
May 29, 1997
3. The CONSULTANT shall review with the OWNER alternative approaches to
design and construction of the Project.
4. Based on the mutually agreed upon program, schedule and construction budget
requirements, the CONSULTANT shall prepare, for approval by the OWNER,
Schematic Design Documents consisting of drawings and other documents
illustrating the scale and relationship of Project components.
5. The CONSULTANT shall submit to the OWNER a preliminary estimate of
Construction Cost based on current area, volume or other unit costs.
C. De~ien Development Ph3~e
1. Based on the approved Schematic Design Documents and any adjustments
authorized by the OWNER in the program, schedule or construction budget, the
CONSULTANT shall prepare, for approval by the OWNER, Design Development
Documents consisting of drawings and other documents to fix and describe the size
and character of the Project as to architectural, structural, mechanical and electrical
systems, materialsand such other elements as may be appropriate.
2. The CONSULTANT shall advise the OWNER of any adjustments to the
preliminary estimate of Construction Cost.
D. Con~tmction Docllment~ Ph3~e
1. Based on the approved Design Development Documents and any further
adjustments in the scope or quality of the Project or in the construction budget
authorized by the OWNER, the CONSULTANT shall prepare, for approval by
the OWNER, Construction Documents consisting of Drawings and Specifications
setting forth in detail the requirements for the construction of the Project.
2. The CONSULTANT shall assist the OWNER in the preparation of the necessary
bidding infonnation, bidding forms, the Conditions of the Contract, and the form
of AGREEMENT between the. OWNER and the Contractor.
3. The CONSULTANT shall advise the OWNER of any adjustments to previous
preliminary estimates of Construction Cost indicated by changes in requirements
or general market conditions.
4. The CONSULTANT shall assist the OWNER in connection with the OWNER's
responsibility for filing documents required for the approval of governmental
authorities having jurisdiction over the Project.
Page 0-2
May 29, 1997
E. Riddine Phase
After authorization to proceed with the Bidding Phase, CONSULTANT shall:
1. Assist the OWNER in advertising for and obtaining bids for each separate prime
contract for construction, materials, equipment and services; and, where
applicable, maintain a record of prospective bidders to whom Bidding Documents
have been issued, attend pre-bid conferences and receive and process deposits for
Bidding Documents.
2. Issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents.
3. Consult with and advise OWNER as to the acceptability of subcontractors,
suppliers and other persons and organizations proposed by the prime contractor(s)
(herein called "Contractor(s)") for those portions of the work as to .which such
acceptability is required by the Bidding Documents.
4. Consult with OWNERconceming and determine the acceptability of substitute
materials and eq~ipment proposed by Contractor(s) when substitution prior to the
award of contracts is allowed by the Bidding Documents.
5. Attend the bid opening, prepare bid tabulation sheets and assist OWNER in
evaluating bids or proposals and in assembling and awarding contracts for
construction, materials, equipment and services.
6. Furnish sets of Bidding Documents to contractor bidding and plan offices (Dodge,
AGC, etc.) during the Bidding Phase. The number of documents and their
distribution will be specified in the Work Authorization(s).
F. Con~tnlction Phase
1. The CONSULTANT's responsibility to provide Basic Services for the
Construction Phase under this AGREEMENT commences with the award of the
Contract for Construction and terminates at the earlier of the issuance to the Owner
of the final Certificate for Payment or 60 days after the date of Substantial
Completion of the Work, but may be extended under the terms of Section II
"Special Services".'
2. The CONSULTANT shall provide administration of the Contract for construction
as set forth below, unless otherwise provided in this AGREEMENT.
3. CONSULTANT shall attend preconstruction conference.
Page D-3
May 29, 1997
4. Visits to Site and Observation of Construction: in Connection with observations
of the work of Contractor(s) while it is in progress:
a) CONSULT ANTshall make visits to the site at intervals appropriate to the
various Stages of construction as CONSULTANT deems necessary in order
to observe as an experienced and qualified design professional the progress
and quality of the various aspects of Contractor(s), work. Based on
information obtained during such visits and on such observations,
CONSULTANT shall endeavor to determine in general if such work is
proceeding in accordance with the Contract Documents and
CONSULTANT shall keep OWNER informed of the progress of the
work.
b) If OWNER requests more extensive site representation than is described in
E.4(a) . above, CONSULTANT will provide a Resident Project
Representative(s) as a Special Service.
c) CONSULTANT shall not, during such visits or as a result of such
observations of Contractor(s)' work in progress, supervise, direct or have
control over Contractor(s)' work nor shall CONSULTANT have authority
over or responsibility for the means, methods, techniques, sequences or
procedures of construction selected by Contractor(s), for safety precautions
and programs incident to the work of Contractor(s) or for any failure of
Contractor(s) to comply with laws, rules, regulations, ordinances, codes or
orders applicable to Contractor(s) furnishing and performing their work.
Accordingly, CONSULTANT can neither guarantee the performance of the
construction contracts by Contractor(s) nor assume responsibility for
Contractor(s)' failure to furnish and perform their work in accflrdance with
the Contract Documents.
5. Defective Work: During such visits and on the basis of such observations,
CONSULTANT may disapprove of or reject Contractor(s)' work while it is in
progress if CONSULTANT believes that such work will not produce a completed
Project that conforms generally to the Contract Documents or that it will prejudice
the integrity of the design concept of the Project as reflected in the Contract
Documents.
6. Interpretations and Clarifications: CONSULT ANT shall issue necessary
interpretations and clarifications of the Contract Documenfs and in connection
therewith prepare work directive changes and change orders as required.
7. Shop Drawings: CONSULTANT shall review and approve (or take other
appropriate action in respect of) Shop Drawings (as that term is defined in the
aforesaid Standard General Conditions), samples and other data which
Contractor(s) are required to submit, but only for conformance with the design
Page D-4
May 29, 1997
"
concept of the Project and compliance with the information given in the Contract
Documents. Such reviews and approvals or other action shall not extend to means,
methods, techniques, sequences or procedures of construction or to safety
precautions and programs incident thereto.
8. Substitutes: CONSULTANT shall evaluate and determine the acceptability of
substitute materials and equipment proposed by Contractor(s), but subject to the
provision of Section IT, paragraph B.2.
9. Inspections and Tests: CONSULTANT shall have authority, as OWNER's
representative, to require special inspection or testing of the work, and shall
receive and review all certificates of inspections, testings and approvals required
by laws, rules, regulations, ordinances, codes, orders or the Contract Documents
(but only to detennine generally that their content complies with the requirements
of, and the results certified indicate compliance with, the Contract Documents).
10. Disputes: CONSULTANT shall act as initial interpreter of the requirements of the
Contract Documents and judge of the acceptability of the work thereunder and
make decisions on all claims relating to the acceptability of the work or the
interpretation of the requirements of the Contract Documents pertaining to the
execution and progress of the work.
11. Applications for Payment: Based on CONSULT ANT's on-site observations as an
experienced and qualified design professional, on information provided by the
Resident Project Representative and on review of applications for payment and the
accompanying data and schedules:
a) CONSULTANT shall determine the amounts owing to Contractor(s) and
recommend in writing -payments to Contractor(s) in such amounts. Such
recommendations of payment will constitute a representation to OWNER, .
based on such obServations and review, that the work has progressed to the
point indicated, and that, to the best of CONSULTANT's knowledge,
information and belief, the quality of such work is generally in accordance
with the Contract Documents (subject to an evaluation of such work as a
functioning whole prior to or upon Substantial Completion, to the results
of any subsequent tests called for in the Contract Documents and to any
other qualifications stated in the recommendation). In the case of unit price
work, CONSULT ANT's recommendations of payment will include final
detenninations of quantities and classifications .of such work (subject to any
subsequent adjustments allowed by the Contract Documents).
b) By recommending any payment, CONSULTANT will not thereby be
deemed to have represented that exhaustive, continuous or detailed reviews
or examinations have been made by OWNER to check the quality or
quantity of Contractor(s)' s work as it is furnished and performed beyond
Page D-5
May 29, 1997
-~
~,
the responsibilities specifically assigned to CONSULTANT in this
AGREEMENT and the Contract Documents. CONSULTANT's review
of Contractor(s)' work for the purposes of recommending payments will not
impose on CONSULTANT responsibility to supervise, direct or control
such work or for the means, methods, techniques, sequences, or procedures
of construction or safety precautions or programs incident thereto or
Contractor(s) compliance with laws, rules, regulations, ordinances, codes
or orders applicable -to their furnishing and performing the work. It will
also not impose responsibility on CONSULTANT to make any examination
to ascertain how or for what purposes any Contractor has used the moneys
paid on account of the Contract Price, or to determine that title to any of
the work, materials or equipment has passed to OWNER free and clear of
any lien, claims, securlty interests or encumbrances, or that there may not
be other matters at issue between OWNER and Contractor that might affect
the amount that should be paid.
12. Contractor(s), Completion Documents: CONSULTANT shall receive and review
maintenance and operating instructions, schedules, guarantees, bonds and
certificates of inspection, tests and approvals which are to be assembled by
Contractor(s) in accordance with the Contract Documents (but such review will
only be to determine-that their content complies with the requirements of, and in
the case of certificates of inspection, tests and approvals the results certified
indicate compliance with, the Contract Documents); and shall transmit them to
OWNER with written comments.
13. Inspections: CONSULTANT shall conduct an inspection to determine if the work
is substantially complete and a final inspection to determine if the completed work
is acceptable so that CONSULTANT may recommend, in writing, final payment
to Coritractor(s) and may give written notice to OWNER and the Contractor(s) that
the work is acceptable (subject to any conditions therein expressed), but any such
recommendation and notice will be subject to the limitations expressed in paragraph
E.l1.b.
14. 'Preparing a set of reproducible record drawings showing significant changes in the
Work made during construction based on marked-up prints, drawings and other
data furnished by the Contractor to the CONSULTANT.
15. Limitation of Responsibilities: CONSULTANT shall not be responsible for the
act or omissions of any Contractor, or of any subcontractor or supplier, or any of
the Contractor(s)' or subcontractor's or supplier's agents or employees or any other
persons (except CONSULTANT's own employees and agents) at the site or
otherwise furnishing or performing any of the Contractor(s), work; however,
nothing contained in paragraphs E.l through E.13 inclusive, shall be construed to
release CONSULTANT from liability for failure to properly perform duties and
responsibilities assumed by CONSULTANT in the Contract Documents.
Page D-6
May 29, 1997
SRCTION IT - SPRCIAL SRRvtCR'\
A. Services Reqninne Anthon7.:ltion in Advance
If authorized in writing by OWNER, CONSULTANT shall accomplish such special
services of the following types. which are not considered normal or customary Basic
Services except where specifically provided for otherwise in the Work Authorizations. At
OWNER'S option, services may he provided by the OWNER through direct contracts
with other professionals or maybe provided by the CONSULTANT. When the
CONSULTANT is requested to provide special services, such services may be provided
by the CONSULTANT'S own forces or through subcontracts with other professionals.
However, contracts with other professionals for special services must have the approval
of the OWNER before the work is initiated, however CONSULTANT shall remain
responsible for work of subconsultants. Special services will be paid for by OWNER in
addition to the compensation for Basic Services described herein.
1. Preparation of preapplications and/or applications and supporting documents for
governmental grants, loans or advances in connection with the Project; preparation
or review of environmental assessments and impact statements; review and
evaluation of the effect on the design requirements of the project of any such
statements and documents prepared by others; and assistance in obtaining approvals
of authorities haVing jurisdiction over the anticipated environmental impact of the
Project.
2. Services to make measured drawings of or to investigate existing conditions or
facilities, or to verify the accuracy of drawings or other information furnished by
OWNER; commonly referred to as A/E survey. '
3. Services resulting from significant changes in the general scope, extent or character
of the Project or its design including, but not limited to, changes in size,
complexity, OWNER'S schedule, character of construction or method of
financing; and revising previously accepted studies, reports, design documents or
Contract Documents when such revisions are required by. changes in laws, rules,
regulations, ordinances, codes or orders enacted subsequent to the preparation of
such studies, reports or documents,or are due to causes beyond CONSULTANT'S
control.
4. Providing renderings or models for OWNER'S use.
5. Preparing documents for- alternate, separate or sequential bids requested by
OWNER after receipt'of original bids and for Contractor(s)' work which is not
executed or documents for out-of-sequence work.
Page D-7
May 29, 1997
6. Investigations involving :detailed consideration of operations, maintenance and
overhead expenses; providing Value Engineering during the course of design; the
preparation. of feasibility studies, cash flow and economic evaluations, rate
schedules and appraisals; assistance in obtaining financing for the Project;
evaluating processes available for licensing and assisting OWNER in obtaining
process licensing; detailed quantity surveys of material, equipment and labor, and
audits for inventories required in connection with construction performed for
OWNER.
7. Services resulting from. the award of more separate prime contracts for
construction, materials, equipment or services for the Project than are contemplated
by an approved Work Authorization, and services resulting from the arranging for
perfonnanceby persons other than the principal prime contractors of services for
the OWNER and administering OWNER'S contracts for such services.
8. Providing any. type of property surveys or related engineering services needed for
the transfer of interests in real property and field surveys for design purposes and
engineering surveys and staking to enable Contractor(s) to proceed with their work,
and providing land surveys and other special field surveys.
9. Assistance in connection with bid protests, re-bidding or renegotiating contracts for
construction, materials, equipment or services.
10. Services during out-of-town travel required of CONSULTANT other than visits
to the site as required by Section I.
11. P-reparing to serve to serving as a consultant or witness for OWNER in any
litigation, public hearing or other legal or administrative proceeding involving the
Project (except as agreed to under Basic Services).
12. Soils and Material Investigations including test borings, laboratory testing of soils
and materials, related analyses and recommendations.
13. Quality Assurance testing during construction.
14. Furnishing services of a Resident Project Representative to assist CONSULTANT
in observing performance of the work of contractor(s).
15. Preparation of Disadvantaged Business Programs.
16. Cost accounting services, grant administration, and grant closeout.
17. Reproduction of additional copies of reports, contract documents and specifications
above the specified number furnished in Basic Services described in each Work
Authorization.
Page D-8
May 29, 1997
18. Providing analyses of the OWNER's needs and programming the requirements of
the Project.
19. Providing financial feasibility or other special studies.
20. Providing planning surveys, site evaluations or comparative studies of prospective
sites.
21. Providing special surveys, environmental studies and submissions required for
approvals of governmental authorities or others having jurisdiction over the
Project.
22. Providing services relative to future facilities, systems and equipment.
23. Providing services to verify the accuracy of drawings or other information
furnished by the OWNER.
24. Providing coordination of construction performed by separate contractors or by the
OWNER's own forces and coordination of services required in connection with
construction performed and equipment supplied by the OWNER.
25. Providing services in connection with the work of a construction manager or
separate consultants retained by the OWNER.
26. Providing detailed estimate.s of Construction Cost.
27. Providing detailed quantity surveys or inventories of material, equipment and
labor.
28. Providing analyses of owning and operating costs.
29. Providing interior design and other similar services required for or in connection
with the selection, procurement or installation of furniture, furnishings and related
equipment.
30. Providing services for planning tenant or rental spaces.
31. Making investigations, inventories of materials or equipment, or valuations and
detailed appraisals of existing facilities.
32. Providing assistance in the utilization of equipment or systems such as testing,
adjusting and balancing, preparation of operation and maintenance manuals,
training personnel for operation and maintenance, and consultation during
operation.
Page D-9
May 29, 1997
33. Providing' services of consultants for otoer than architectural, structural,
mechanical and electrical engineering portions of the Project provided as a part of
Basic Services.
34. Providing any other services not otherwise included in this AGREEMENT or not
customarily furnished in accordance with generally accepted architectural practice.
35. Services in connection with work directive changes and change orders to reflect
changes requested by OWNER if the resulting change in compensation for Basic
Services is not commensurate with the additional services rendered.
36. Services in making revisions to Drawings and Specifications occasioned by the
acceptance or substitutions proIX>sed by Contractor(s); and services after the award
of each contract in evaluating and determining the acceptability of an unreasonable
or excessive number of substitutions proposed by Contractor.
37. Services resulting from significant delays, changes or price increases occurring as
a direct or indirect result of material, equipment or energy shortages.
38. Additional or extended services during construction made necessary by (1) work
damaged by fire or other cause during construction, (2) a significant amount of
defective or negligent work of any Contractor, (3) acceleration of the progress
schedule involving services beyond normal working hours, and (4) default by any
Contractor.
39. Services in connection with any partial utilization of any part of the Project by
OWNER prior to Substantial Completion.
40. Evaluating an unreasonable or extensive number of elaiins submitted by
Contractor(s) or others in connection with the work.
4 L Services after 'issuance to the OWNER of the final certificate for payment or in the.
absence of. such certificate, more than 60 days after the date of Substantial
Completion of the Work.
SECTION ill - MISCELLANFlllTS PROVlfSIONS
1. Exhibit "F", Payments and Miscellaneous Provisions, specifies requirements for
payments to CONSULTANT, OWNER's responsibilities, 'other miscellaneous and
FAA mandatory provisions.
Page D-lO
May 29, 1997
EXHmIT E
DUTIK", RR"PONsmll.ITIK", ANn L1M1TATIONS OF AUTHORITY
OF RR"IDRNT PROJRC-T RRPRR"RNT A TIVR
This is an exhibit attached to and made a part of the AGREEMENT between the OWNER
and the CONSULTANT for Professional Consulting Services. For elements of the PROJECT
described in the referenced AGREEMENT, the CONSULTANT shall perform ResidentProject
Representative services in accordance with the following:
A. CTenernl. Resident Project Representative (RPR) will be the CONSULTANT's agent at
the site, will act as directed by and under the supervision of CONSULTANT, and will
confer with CONSULTANT regarding RPR actions. RPR's dealings in matters
pertaining to the onsite work shall in general be only with the CONSULTANT and
Contractor, and dealings with subcontractors shall only be through or with the full
knowledge of Contractor. Written communication with OWNER will be only through or
as directed by CONSULTANT.
B. Duties and Responslhl11tles of RPR.
1. Sche.dule.~. Review the progress schedule, schedule of shop drawing submissions,
and schedule of values prepared by Contractor and consult with the
CONSULT ANT concerning acceptability.
2. C.onferenc.es andMf'~tlnes. Attend meetings with Contractor such as
preconstruction conferences, progress meetings and other conferences as required
in consultation with CONSULTANT and notify those expected to attend in
advance. Prepare and circulate copies of minutes thereof.
3. Liaison.
a. Serve as. the CONSULTANT's liaison with Contractor, working
principally through Contractor's superintendent and assist him in
understanding the intent of the contract documents. Assist the
CONSULTANT in serving as the OWNER's liaison with the Contractor
when the Contractor's operations affect the OWNER's onsite operations.
b. As requested by the CONSULTANT, assist in obtaining from the
OWNER additional details or information, when required at the job site for
proper execution of the work.
Page E-l
May 29, 1997
4. Shop Drnwines ;lnd S~mples'
a. Record date of receipt of shop drawings and samples, receive samples
which are furnished at the site by Contractor, and notify the
CONSULTANT of their availability for examination.
b. Advise the CONSULTANT and Contractor or its superintendent
immediately of the commencement of any work requiring a shop drawing
or sample submission if the submission has not been approved by the
CONSULTANT.
5. Review of Work, Rejection of Defective Work, Tnspe.ction ~nd Tests'
a. Conduct onsite observations of the work in progress to assist
CONSULTANT in determining if the work is proceeding in accordance
with the contract documents and that completed work will conform to the
contract documents.
b. Report to the CONSULTANT whenever RPR believes that any work is
unsatisfactory; faulty, or defective or does not conform to the contract
documents or does not meet the requirements of any inspections, tests, or
approval required to be made or has been damaged prior to final payment,
and advise the CONSULTANT when he believes work should be
corrected or rejected or should be uncovered for observation or requires
. special testing, inspection, or approval.
c. Verify that tests, equipment, and systems startups and operating and
maintenance training are conducted as required by the contract documents
and in presence of the appropriate personnel, and that Contractor maintains
adequate records thereof; observe, record, and ,report to the
CONSULTANT appropriate details relative to test procedures and startups.
d. Accompany visiting inspectors representing public or other agencies having
jurisdiction over the PROJECT, record the results of these inspections, and
report to CONSULT ANT.
6. Tnterpret;ltion ofC.ontrnct Documents' Transmit to Contractor, CONSULTANT's
clarifications and interpretations of the contract documents.
7. Modific.;:ttions' Consider and evaluate Contractor's suggestions for modifications
in drawings or specifications and report them with RPR IS recommendations to
CONSULTANT. Transmit to Contractor decisions as issued by CONSULTANT.
Page E-2
May 29, 1997
8. Records'
a. Maintain at the job site orderly files for correspondence, reports of job
conferences, shop drawings and samples submissions, reproductions of
original contract documents including all addenda, change orders, field
orders, additional drawings issued subsequent to the execution of the
contract, CONSULTANT's clarifications and interpretations of the contract
documents, progress rePorts and other project related documents.
b. Keep a diary or log book, recording hours on the job site, weather
conditions, data relative to Contractor' s questi~ns or extras or deductions,
quantities of materials installed on the PROJECT, list of visiting officials
and representatives of manufacturers, fabricators, suppliers, and
distributors, daily activities, decisions, observations in general and specific
observations in more detail as in the case of the observing test procedures.
Send copies to the CONSULTANT.
c. Record names, addresses, and telephone numbers of all contractors,
subcontractors, and major suppliers of materials and equipment.
9. Reports'
a. Furnish to CONSULTANT, OWNER, and the Federal Aviation
Administration periodic reports as required of the progress of the work and
Contractor's compliance with the approved progress schedule and schedule
of shop drawing submissions.
b. Consult with the CONSULTANT in advance of scheduled major tests,
inspections, or start of important phases of the work.
c. Report immediately to the CONSULTANT upon the occurrence of any
accident.
d. Review and certify Contractor's payroll submittals for compliance with
Federallawpertainingtodassification and wage rates.
10. P;:tyment Rf"..qllests' Review applications for payment with Contractor for
compliance with the established procedure for their submission and forward them
with recommendations to the CONSULTANT, noting particularly their relation
to the schedule of values, work completed, and material and equipment delivered
at the site but not incorporated in the work.
11. (;ertificatf"_~, Mitinten;:tncR. ;:tnd Operation M;:tml;:tk During the course of the work,
verify that certificates, maintenance and operation manuals and other data required
to be assembled and furnished by Contractor are applicable to the items actually
Page E-3
May 29, 1997
'\i '.
installed; and deliver this material to the CONSULTANT for his review and
forwarding to OWNER prior to final acceptance of the work.
12. Completion'
a. Before the CONSULTANT issues a Certificate of Substantial Completion,
submit to Contractor a list of observed items requiring completion or
correction.
b. Conduct final inspection in the company of CONSULTANT, OWNER,
and Contractor and prepare a final list of items to be completed or
corrected.
c. Verify that all items on final list have been completed or corrected and
make recommendations to the CONSULTANT concerning acceptance.
C. T jmitation~ ofRe~ident Project Repre~entative'~ Authority:
Except upon written instructions of the CONSULTANT, RPR:
1. Shall not authorize any deviation from the contract documents or approve any
substitute materials ,or equipment.
2. Shall not exceed limitations of the CONSULTANT's authority as set forth in the
contract documents.
3. Shall not undertake any of the responsibilities of Contractor, subcontractors, or
Contractor's superintendent, or expedite the work.
4. Shall not advise on or issue directions relative to any aspect of the means, methods,
~echniques, sequences, or procedures of construction unless such is specifically
called for in the contract documents.
5. Shall not issue directions as to safety programs in connection with the work.
6. Shall not accept Shop Drawing or sample submittals from anyone other than
Contractor.
7. Shall not authorize the OWNER to oCcupy or utilize the PROJECT in whole or in
part, without the approval of CONSULTANT.
8. Shall not participate in specialized field or laboratory tests, or inspections
conducted by others except as specifically authorized by CONSULTANT.
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~XHmIT F
PA YMENTS AND MTSCRLLANROlJS PROVISIONS
This is an exhibit attached to and made a part of the AGREEMENT between the
OWNER and the CONSULTANT for professional consulting services.
SRCTION 1- PAYMENTS TOTHR CONSIJI.TANT
The OWNER agrees to compensate the CONSULTANT for services performed in
accordance with one of the following methods as hereinafter set forth. It is further agreed that
such compensation includes both direct and indirect costs chargeable to the PROJECT under
generally accepted accounting principles.
The method of payment and the amount of payment for specified services shall be detailed
in each Work Authorization. The receipt of an approved Work Authorization will constitute the
CONSULTANT's Notice-to-Proceed.
Unless otherwise approved in writing, the CONSULTANT is not to undertake any work
prior to the receipt of an approved Work Authorization executed by the OWNER.
1. c.ost Plus Fixp1'l Fpp'
Under this method of payment, the CONSULTANT's compensation will be equal to
direct hourly cost times a factor to cover overhead plus direct non-salary expense and a fixed fee
to cover profit. The cost -maybe more or less than estimated, but the fixed fee will neither
increase nor decrease, unless there is a change in the.scope, complexity, or duration of the work.
In that event, the fixed fee would be subject to re-negotiation. Should the total cost be more than
the estimated budget in an approved Work Authorization, a supplemental Work Authorization
covering the additional costs of the particular task in question will be prepared by the
CONSULTANT and submitted to the OWNER for review and approval. If work is eligible for
FAA funding, prior approval of FAA will be obtained.
2. Hourly Fee Schp1'lule 3nn Suhconsult3nts
Under this method of "payment, the CONSULTANT's compen'sation will be based on
actual hours worked, by discipline, times the then current fee schedule, plus direct non-salary
expenses, including the direct costs of subconsultants plus a lump sum administrative fee. If work
is eligible for FAA funding, prior approval of FAA will be obtained.
3. J .ump Sum
For work that can be defined and delineated in advance, payment to the CONSULTANT
will be made on the basis of a lump sum. The agreed lump sum shall represent full payment for
all payroll, overhead, profit, and other direct non-salary expenses as hereinafter described. The
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May 29, 1997
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lump sum will not increase nor decrease unless there is a change in the scope, complexity, or
duration of the work. In that event, the lump sum would be subject to re-negotiation, and
CONSULTANT will prepare and submit a supplemental Work Authorization for OWNER
approval. If work is eligible for FAA funding, prior approval of FAA will be obtained.
4. GenernJ
Payments to the CONSULT ANT on account of the above fees are payable upon receipt
and are past due thirty (30) days after the date of invoices. Invoices shall be submitted
periodically for the amount of work carried out in that period.
5. The following definitions will apply to the payments for services.
a. Salary c.ost -For pUIpOses of this AGREEMENT, direct salary cost is defined as
the cost of salaries of engineers , draftsmen, surveyors, stenographers, clerks, etc.
for the time directly chargeable to the PROJECT.
b. Overhp;Jcf - For the purpose of this AGREEMENT, overhead shall be as described
in Chapter 4 of FAA Advisory Circular 150/5100-14C as amended. For billing
under the cost plus fixed fee method of payment, overhead as defined herein shall
be direct salary cost times the current overhead rate of the CONSULTANT when
the Work Authorization is signed.
c. Direct Non-s;tlary Expenses - These generally include items of expense directly
chargeable to the PROJECT and substantiated by appropriate documentation.
Typical items may include the cost of subconsultants, living and traveling expenses
of employees, communications expense, postage, reproduction, computer time,
identifiable supplies and other items that can be identified with the PROJECT.
It is understood and agreed that CONSULTANT periodically revises its direct hourly
payroll, and, subject to the approval of OWNER and FAA as applicable, such revisions shall
apply to payments by OWNER pursuant to this AGREEMENT.
SEC.TION n - MTSC.ELLANEOlTS PROVISIONS
A. Insllrnnce'
1. The CONSULTANT shall maintain, at its own expense, the following insurance
coverages:
a. Errors ancf Omissions InSllrnnce - Professional Liability
$2,000,000 Per Claim
$3,000,000 Annual Aggregate
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May 29, 1997
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b. GenenlJ Liahility Tnsunlnee - Occurrence form to include coverage for
premises, operations, independent contractors, blanket contractual liability ,
products completed operations, and personal injury.
$1,000,000 Each Occurrence
c. AUfomohileLiahiJity Tnsunlnee - Owned, Non-owned, and Hired
$500,000 Limit
d. Workers c.ompensation - Statutory
Employers Liability
$100,000 Each Accident
$500,000 Policy Limit
$100,000 Each Employee
e. Exeess T .1ahility
$5,000,000 Occurrence Form
B. Estimates'
1. Since the CONSULTANT has no control over the cost 'of labor and materials or
over competitive bidding and market conditions, the estimates of construction cost
provided for herein are to. be made on the basis of his experience and
qualifications, but the CONSULTANT does not guarantee the accuracy of such
estimates as compared to the Contractor's bids or the PROJECT construction cost.
C. Extnl Work:
1. It is mutually understood and agreed that the OWNER will compensate the
CONSULTANT for services resulting from significant changes in general scope
of the PROJECT or its design, but not necessarily limited to, changes in size,
complexity, project schedules, character of construction, revisions to previously
accepted studies, reports, design documents for contract documents and for
preparation of documents for separate bids, when such revisions are due to causes
beyond the CONSULTANT's control and when requested and authorized by the
OWNER. Compensation for such extra work when authorized by the OWNER
shall be established in each Work Authorization. CONSULT ANT shall promptly
notify OWNER in writing of all extra work or cost variations on the PROJECT
prior to undertaking said work.
D. Reuse of Oocuments:
1. All documents including drawings and specifications prepared by the
CONSULTANT pursuant to this AGREEMENT are instruments of service with
respect to the PROJECT . They are not intended or represented to be suitable for
reuse by OWNER or others on extensions of the PROJECT or on any other
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May 29, 1997
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PRomer. Any reuse without written verification will be at OWNER's sole risk
and with no pabilityor legal exposure to CONSULTANT. Any such verification
or adaptation will entitle CONSULTANT "to .further compensation at rates to be
agreed upon by OWNER and CONSULTANT. Notwithstanding these provisions
the OWNER shall be provided upon request a reproducible copy of any drawing
produced under this AGREEMENT at the cost of reproduction, and will be
permitted full use of suchd~uments subject to the limitations set forth herein.
E. Re~n~ihi1ity of the CONSULTANT:
1. The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion, and the coordination of all designs, drawings,
specifications, reports, and other services furnished by the CONSULTANT under
this AGREEMENT.
2. Approval by the OWNER and other agencies of drawings, designs, specifications,
reports, and incidental- engineering work or materials furnished hereunder shall not
in any way relieve the CONSULTANT of his responsibility for the technical
adequacy of his work except as to matters involving peculiar conditions or uses of
the property known to the OWNER or other agencies but not to the
CONSULTANT.
3. The CONSULTANT shall not be responsible for any time delays in the PROJECT
caused by the loss or destruction of any portion of the PROJECT including, but not
limited to, fire, theft, smoke, storm, vandalism, sudden or accidental damage from
irregularities in electrical current, or any other circumstance beyond the
CONSULTANT's control.
F. Re~n~ihility of OWNER'
As a part to this AG~EMENT, the OWNER shall:
1. Make available for the CONSULTANT's use all record drawings, maps,
information as.to unusual conditions or practices affecting the CONSULTANT's
services, s0ildata, etc., that are readily available to the OWNER.
2. Designate a person to act with authority on the OWNER's behalf and respond in
a timely manner to submissions by the CONSULTANT providing approvals and
authorizations as appropriate so that work may continue at a normal pace.
3. Pay all costs associated with special services authorized by the OWNER and all
costs associated with obtaining bids from Contractors, including but not limited to
cost of printing, postage and public notice of advertisement.
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4~ Furnish such accounting, insurance and legal counseling services as OWNER may
require for this PROJECT. Obtain advice of an attorney, insurance counselor or
other consultants as OWNER deems appropriate for examination of the Contract
Documents prepared by CONSULTANT.
5. Pay all costs incidental to compliance with requirements of these paragraphs 1
through 4.
G. Termin3tion:
1. This AGREEMENT may be terminated in whole or in part in writing by either
party in the event of substantial failure by the other party to fulfill its obligations
under this AGREEMENT through no fault of the terminating party provided that
no such termination may be effected unless the other party is given:
a. Not less than 10 calendar days wntten notice of intent to terminate; and,
b. An opportunity for consultation with the terminating party prior to -
termination.
2. This AGREEMENT may be terminated in whole or in part in writing by either
party without cause on sixty (60) days written notice.
3. Upon receipt ofa termination notice, the CONSULTANT shall promptly
discontinue all services affected (unless the notice directs otherwise) and deliver or
otherwise make avail_able to the OWNER all data, drawings, specifications,
reports, estimates, summaries, and such other information and materials as may
have been accumulated by the CONSULTANT in performing this AGREEMENT,
whether completed or in process.
4. If this AGREEMENT is terminated by either party, the CONSULTANT shall be
paid for services rendered pursuant to this AGREEMENT. If termination of the
AGREEMENT occurs at the conclusion of one phase and prior to authorization of
the OWNER to begin the next phase, payment by the OWNER of the completed
phase shall beoonsidered full compensation due the CONSULTANT.
H. Audit. A('-ce~~ to R~r.ord~
1. The CONSULTANT shall maintain books, records, documents, and other
evidence directly pertinent to the work under this AGREEMENT in accordance
with generally accepted accounting principles and practices. The OWNER, the
Federal Aviation Administration, the Comptroller General of the United States or
any of their duly appointed representatives shall have access to any books,
documents, papers, records, and other evidence for the purpose of examination,
audit, excerpts, and transcriptions.
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2. Records describe4 above shall be maintained and made available during the
perfOI:mance under this AGREEMENT and for a period of three years after the
OWNER makes final payment and all other pending matters are closed.
I. Hf"~clines
1. The headings of the Exhibits, Sections, Schedules, and Attachments as contained
in this AGREEMENT are for the purpose of convenience only and shall not be
deemed to expand, limit or change the provisions in such Exhibits, Sections,
Schedules, and Attachments.
J. Assignmerit
1. CONSULTANT acknowledges that its services are unique and personal and its
rights under this AGREEMENT may not be assigned or its duties or obligations
delegated without the express written consent of OWNER.
SR(;TION ill - MANDATORY FAA PROVISIONS (A(; 150/5100-14(; APPRNDTX 1):
Title VI A~"lIl'9n('es
During the performance of this contract, the CONSULTANT, for itself, its assignees, and
successors in interest (hereinafter referred to as the "CONTRACTOR") agrees as follows:
1. C.omplianee with ReeulMions: The CONTRACTOR shall comply with the
Regulations relative to nondiscrimination in federally assisted programs of the
Department of Transportation (hereinafter "DOT") Title 49, Code of Federal
Regulations, Part 21, as they may be amended from time to time, (hereinafter
referred to as the Regulations), which are herein incorporated by reference and
made a part of this contract.
2. Noncliscrimination: The CONTRACTOR, with regard to the work performed by
. it during the contract, shall not discriminate on the grounds of race, color, national
origin or sex in the selection and retention of subcontractors, including
procurement of materials and of leases of equipment. The CONTRACTOR shall
not participate either directly or indirectly in the discrimination prohibited by
Section 21.5 of the Regulations, including employment practices when the contract
covers a program set forth in Appendix liB" of the Regulations.
3. Solicit~tions for Suheontraets, Tnducline Procmements of Materials ancl
Equipment: In all solicitations either by competitive bidding or negotiation made
. by the CONTRACTOR for work to be performed under a subcontract, including
procurements of materials or leases of equipment, each .potential subcontractor or
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May 29, 1997
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supplier shall be .notified by the CONTRACTOR of the CONTRACTOR's
obligations unger this contract and the Regulations relative to nondiscrimination on
the grounds of ra~, color, or national origin.
4. Information and Reports: The CONTRACTOR shall provide all information and
reports required by the Regulations or directives issued pursuant thereto, and shall
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the OWNER or the Federal Aviation
Administration to be pertinent to ascertain compliance with such Regulations,
orders, and instructions. Where any information required of a CONTRACTOR
is in the exclusive possession of another who fails or refuses to furnish this
information, CONTRACTOR shall so certify to the OWNER or the Federal
Aviation Administration as appropriate and shall set forth what efforts it has made
to obtain the information.
5. Sanctions for Noncomplianee: In the event of the CONTRACTOR's
noncompliance with the nondiscrimination provisions of this contract, the OWNER
shall impose such contract sanctions as it or the Federal Aviation Administration
may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the CONTRACTOR under the contract" until
the CONTRACTOR complies, and/or
b. Cancellation, termination, or suspension of the contract, in whole or in
part.
6. Incorporntion of Provisions: The CONTRACTOR shall include the provisions of
paragraphs I through 5 in every subcontract, including procurements of materials
and leases of equipment, unless exempt by the Regulations or directives issued
pursuant thereto. The CONTRACTOR shall take such action with respect to any
subcontract or procurement as the OWNER or the Federal Aviation Administration
may direct asa means of enforcing such provisions including sanctions for
noncompliance. Provided, however, that in the event a CONTRACTOR becomes
involved in, oris threatened with, litigation with a subcontractor or supplier as a
result of such direction, the CONTRACTOR may request the OWNER to enter
into such litigation to protect the interests of the OWNER and in addition, the
CONTRACTOR -may request the United States to enter into such litigation to
pratect the interests of the United States..
Disadvant.9g~d RlIsines.1il Rnt~rpris~ (DRF~ As.cmrances:
1. Poliey: It is the policy of the DOT that disadvantaged business enterprises as
defined in 49 CFRPart 23 shall have the maximum opportunity to participate in
the performance of contracts financed in whole or in part with federal funds under
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May 29, 1997
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this AGREEMENT. Consequently, the DBE requirements of 49 CFR Part 23
apply to this AGREEMENT.
2. DRR Ohlie;ltion: . The CONTRACTOR agrees to ensure that disadvantaged
business enterprises as defined in 49 CFR Part 23 have the maximum opportunity
to participate in the performance of contracts and subcontracts financed in whole
or in part with federal funds provided under this AGREEMENT. In this regard,
CONTRACTOR shall take all necessary and reasonable steps in accordance with
49 CFR Part 23 to ensure that disadvantaged business enterprises have the
maximum opportunity to compete for and perform contracts. CONTRACTOR
shall not discriminate on the basis of race, color, national origin, or sex in the
award andperfonnance.ofDOT-assisted contracts. Further, the CONTRACTOR
agrees to comply with all provisions of the OWNER's DBE program as amended
from time to time.
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EXHffiIT G
SAMPI .RWORK AUTHORIZATION FORM
RlJ~H FTRLD A VIA TION COMMISSION
Work Authorization for Professional Services
(project Identification No.)
(Work Authorization No.)
It is agreed to undertake the following work in accordance with the provisions of our Prime
Agreement for Professional Services dated
Description of A~~ienment.
Ra~i~ of c.ompensation/Period of SeTVice~'
Agreed as to scope of services, time schedule, and budget:
For BUSH FIELD
A VIA TION COMMISSION
For THE LPA GROUP INCORPORATED
Date:
Date:
For AUGUSTA-RICHMOND
COUNTY COMMISSION
Date:
Attachment: Supporting Data for Budget
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May 29, 1997