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Home My WebLink AboutAugusta Common Augusta Richmond GA' DOCUMEN\~:ME: A u.a. \..J... s\o.. C.D yY\ '('<"\0 Y'l I .~ DOCUMENT TYPE: .A<6 Y eL'r<l eYl+ YEAR 'lX)() \ BOX NUMBER '\ ~ FILE NUMBER: \ 5 5" ~ \ NUMBER OF PAGES: LR '/ ';'\ .. ~ Public Works and Engineering Department Teresa C. Sniith, P.E., Director Pre-Construction Section Sandra Grimes Pre-Construction Engineer 1815 Marvin Griffm Road Augusta, Georgia 30906 (706) 796-5040 Fax (706) 796-5045 July 18, 2001 Mr. Thomas H. Robertson, P.E. Cranston, Robertson & Whitehurst, P.C P. O. Box 2546 Augusta, GA 30903 Subject: Augusta Common Project No.: 327-04-296812009 File Reference: 01-014(A) Dear Tom: Enclosed herewith for your records is a copy of the executed Supplemental Agreement on the subject project. This letter also serves as a Notice to Proceed on the additional engineering services request in your attached proposal. If you have additional questions, please contact me at 796-5040. s~~ K. 41~ Sandra Grimes Pre-Construction Engineer SRG/vrj Attachment Cc: Teresa C. Smith, copy of agreement Lena Bonner, copy of agreement PreConstruction File j. '1 EXHmIT I, consisting of -L pages, to the Agreement between OWNER and ENGINEER for Professional Services dated June 3. 1999 CONTRACT AMENDMENT SUMMARY AS OF MAY 22,2001 This is an exhibit to the Agreement made on June 3, 1999 between Augusta-Richmond County (OWNER) and Cranston, Robertson & Whitehurst, P.C. (ENGINEER) for providing professional services. This exhibit has been prepared for the purpose of incorporating a scope of work change as outlined in the attached letter. from Robertson to Goins dated May I, 2001, as follows: Item Description of Service Contract Amount I. Phase I-A Services Original Contract Amount from Exhibit B $ 98,370.00 2. Phase I-B Design Services Engineering, architecture and related services for the design of the proposed service and maintenance building at the Augusta Common project, as outlined in the attached letter from Robertson to Goins dated May 1,2001, which is incorporated herein. Lump Sum $ 47,866.00 Revised Contract Amount $ 146,236.00 IN WITNESS WHEREOF, the parties hereto have made an executed this amendment this r 1ft=- day of ;.furE , 2001. Augusta- . c p'} BY .fI. ) TITLE: "'.1{. BLl "V ATIEST, Y2z~ j -1 m~~, , TITLE: 1-)~. ~ r;t ~~ Cranston; Robertson & Whi~teh~ BY: ~~__ l TITLE: President Page I of 5 Pages (Exhibit I-Contract Amendment) Cranston, Robertson & Whitehurst, PC. ENGINEERS PLANNERS SURVEYORS OLD ENGINE COMPANY NO.1 4~2 ELLIS STREET POST OFFICE BOX 2548 AUGUSTA. GEORGIA 30903-2546 J. CRAIG CRANSTON, P.R., R.LS. THOMAS H. ROBERTSON, P.R., R.L.S. ELDRIDGE A. WHITEHURST, JR., P.E. JAMES B. CRANFORD, JR., P.R. DENNIS J. WELCH, P.R. TELEPHONE (708) 722-U88 TELECOPIER (706) 722-8379 E-MAIL CRWPC@CRWPC.COM May 1, 2001 JOHN T. ATTAWAY, RoW. WAYNE SWANN, R.L.S. McrCHAEL S. BERGLUND STEVEN III.. BRYANT DWIGHT E. FUNDERBURK, II BOBBY III.. USRY KEITH A. LAWRENCE KELVIN G. OGLESBY Mr. Clifford A. Goins Augusta Public Works and Engineering Department 701 Municipal Building 530 Greene Street Augusta, Georgia 30911 HAND DELIVERY Re: Augusta Common, Phase I-B Our File No. 99-220.03 (b) Dear Drew: In accordance with your request, we have prepared the following proposal for furnishing the design, engineering, architecture and related services for the proposed service and maintenance building at the Augusta Common project. PROJECT DESCRIPTION The project is envisioned as a multi-purpose service building connected with Augusta Common. Its functions will include forming a two-story backdrop for the park on the east side as a screen for the adjacent parking deck; containing public restroom facilities for men and ladies; serving as a maintenance equipment storage and maintenance employee gathering spot for Augusta Common and Augusta River Walk; and serving as an office facility for the Augusta River Walk Special Events office. The site .concept is depicted on the enclosed general plan of Augusta Common, Phase I-A, dated April 27, 2001, and the building is envisioned as a two-story structure of approximately 5170 square feet as shown .on the attached service building concept sketch dated 6/20/00. The conceptual budget estimate for the building is $540,000.00. DESIGN TEAM The design team for this project will consist of the same in-house staff members of our firm that have been working on the rest of the Augusta Common project, who will be responsible for overall project coordination, civil engineering and structural engineering. We will employ outside consultants for the specialty services, including Hughes/Beattie/O'Neal/Law and Associates for architectural design; Pruett Ford Associates for mechanical and plumbing engineering; and Electrical Design Consultants, Inc. for electrical engineering. Page 2 of 5 Pages (Exhibit I-Contract Amendment) Mr.. Clifford A. Goins Page 3 May 1,2001 SCOPE OF WORK The scope of work includes the design of all elements of the project including conceptual design, detailed design, bidding phase services, and construction phase services. 1. Conceptual Design 05% complete stage) We will prepare concept floor plans in close consultation with you at a schematic level of detail. We will consult with the Augusta Historic Preservation Board of Review for their input. We will prepare a budget cost estimate and phasing recommendations, if applicable. 2. Detailed Design A: Preliminary Design (40% complete stage) Upon the completion of the conceptual design phase, the preliminary design phase will be commenced to include the detailed design work to approximately the 40 percent complete stage. Concepts and layouts will be refined in consultation with the City, the Historic Preservation Board of Review, Augusta Tomorrow, Inc., and others so that the design will reflect community desires and department approval. B. Final Design (100% complete stage) The fmal design stage will begin upon approval of the preliminary plans. Work will include incorporating comments received on the preliminary submittal and will involve furnishing the following items: Final plans, elevations, sections, details, specifications, contract documents, cost estimates, and approvals. C. Final Products Deliverables under this proposal will generally consist of five sets of detailed construction plans, technical specifications, contract documents, and cost estimates. Additional copies will be available at the cost of reproduction. Drawings will be prepared in ink on mylar film at suitable scales. Drawings can also be furnished in digital format in' AutoCAD Release 14 format, if desired, at no additional cost. In the case of difference between the drawings and the electronically produced images, the hard copy tracings will govern. Page 3 of 5 Pages (Exhibit I-Contract Amendment) ;- Mr. Clifford A. Goins Page 4 May 1, 2001 3. Bidding Phase The bidding phase will follow the receipt of approvals of the final design documents. The work will generally consist Qf assisting the City with obtaining competitive bids for the construction work, reviewing the bids, and recommending an award. It has been assumed that the bidding phase will be conducted separately from the rest of the site work on Augusta Common. 4. Construction Phase Construction phase engineering and architectural services will consist of periodic site visits to observe the progress and general quality of the work as it progresses; reviewing shop drawings; preparing any change orders required; reviewing contractor's monthly applications for partial payment; and making a pre-final and a final site visit to determine whether or not the work has been completed in substantial conformity with the plans and specifications. Site visits will be generally at varying intervals no less frequently than weekly, or when called upon to observe a particular area. While more intense on-site observation services are beyond the scope of this proposal, we have the capability of furnishing more frequent observation or resident project representation, if those services should be desired. Any observation services will be for the purpose of monitoring compliance with the plans, specifications, and contract documents, and will not in any manner be a guarantee of the schedules, materials, appliances, or methods of the contractor, nor for the safety of the job. It has been assumed that the contract for the building will be a separate contract from the contract for the Augusta Common Phase I-A, but that the construction time frame will be the same as for the site work improvements. FEE PROPOSAL We propose to furnish the above services for a lump sum fee of $47,866.00. TIME OF COMPLETION The concept design, preliminary design, and final design phases will be completed according to the following estimated schedule, exclusive of times required for review of the work at various stages: Page 4 of 5 Pages (Exhibit I-Contract Amendment) :: Mr. Clifford A. Goins Page 5 May 1,2001 Phase Conceptual Design Preliminary Design Final Design Estimated Time 30 days 30 days 45 days Subtotal 105 days Bidding and Award Phase Construction Phase* 45 days 240 days Total 390 days * The construction time itself is approximate only, and will be governed by several factors, including the identity and experience of the contractor, season of the year, delivery and availability of materials, and other considerations. Weare prepared to begin work immediately upon your direction and expect to complete the work within the above time frame. If, for example, you should ask us to proceed in early June 2001, we would expect to present you with the completed plans ready to advertise for bids by September 15, 2001. If you approve of this proposal, we are prepared to reduce it to an exhibit to the standard form contract for the project as change of scope to our agreement dated June 3, 1999. We appreciate your confidence in our firm and the opportunity of making this proposal. We trust that you find it satisfactory. Should you have any question concerning the scope of services offered, or the fees, please do not hesitate to give us a call. Sincerely, CRANSTON, ROBERTSON & WlllTEHURST, P.C. Th~t:~~ THRJvIk C:\MyFU..\FORMSlexhibit I 99-22o-30.wpd Page 5 of 5 Pages (Exhibit r-Contract Amendment)