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Augusta Richmond GA
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STATE OF GEORGIA.
RICEllvfOND COUNTY
AGREEMENT
This agreement is hereby established jointly between the Augusta, Georgia, a political
subdivision of the State of Georgia, by and through the Augusta-Riclunond County
Commission, (hereinafter referred to as AUGUSTA), whose address is 530 Greene
Street, Augusta, Georgia 30911, and Virgo Gambill Architects (hereinafter referred to
as: CONTRACTOR), whose address is 2531 Center West Parkway, Suite 200, Augusta,
Georgia, 30909.
WITNESSETH
WHEREAS, AUGUSTA has duly applied for and been awarded a matching
Federal grant to complete a Historic Structure Report for the outbuilding at the Appleby
Library, located at 2260 Walton Way, Augusta, Georgia, and;
WHEREAS, AUGUSTA is able to contract with an organization or individual
capable of providing services to complete a Historic Structure Report for the outbuilding
at the Appleby Library, located at 2260 Walton Way, Augusta, Georgia, and;
WHEREAS, CONTRACTOR is able and willing to perform the professional
services more particularly described herein;
NOW THEREFORE, in consideration of the following mutual proIDlses,
covenants, and conditions, Augusta and Contractor agree as follows:
A. OBLIGATIONS OF CONTRACTOR
1. CONTRACTOR shall perfonn the work and services as herein provided, and as
more fully described in Exhibit "A", Project Approach,. which is attached hereto
and incorporated by reference. The Project Approach is taken from the proposal
submitted by the CONTRACTOR, dated November 25,2003.
2. It is agreed that neither the CONTRACTOR nor anyone acting for the
CONTRACTOR shall at any time impose any obligation, debt or burden of any
kind or nature in the name of or charged to Augusta-Richmond County or any
department or division thereof.
3. It is agreed that for the purpose of this agreement CONTRACTOR shall be
deemed to be an independent contractor and shall be responsible for the payment
of all employees' salaries, and for all other expenses incurred in connection with
the performance of the duties and responsibilities established hereunder, except as
otherwise provided.
4. CONTRACTOR covenants that CONTRACTOR presently has no interest and
shall not acquire any interest, direct or indirect, which would conflict in any
manner or degree with the performance required under this agreement.
CONTRACTOR further covenants that in the performance of this agreement, no
person having any such interest shall be employed or contracted with.
5. CONTRACTOR acknowledges that all records relating to this Agreement and the
services to be provided under the contract may be a public record subject to
Georgia's Open Records Act (O.C.G.A S 50-18-70, et seq.). CONTRACTOR
shall cooperate fully in responding to such request and making all records, not
exempt, available for inspection and copying as provided by law.
B. OBLIGATIONS OF AUGUSTA-RICHMOND COUNTY
1. AUGUSTA shall pay CONTRACTOR a fee of six thousand dollars ($6,000.00).
CONTRACTOR shall submit an invoice to Augusta. Within thirty (30) days of
approval of the invoices by the Historic Preservation Division (RPD) of the Georgia
Department of Natural Resources, AUGUSTA will pay CONTRACTOR. Invoices by
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the CONTRACTOR shall include a progress report showing percent of work
complete and shall include copies of completed work where applicable. Payment
requests shall not exceed the percentage of work complete. AUGUSTA shall hold the
amount of the final payment until the project is completed satisfactorily, including
final approval from HPD.
2. AUGUSTA and the Augusta-Richmond County Planning Commission will also
furnish, without charge to the CONTRACTOR, information and support services as
mutually agreed upon.
C. MUTUAL AGREEl\1ENTS
1. The terms of this AGREEMENT is from the day and year below written through
September 30, 2004 unless terminated earlier pursuant to the provisions of paragraph
(C)(2).
2. Either party may terminate this AGREEMENT by providing written notice of such
intent thirty (30) days in advance of termination date. In the event of termination by
either party, CONTRACTOR agrees to cease all work, to turn over to AUGUST A all
materials acquired for this contract work, and to submit AUGUSTA an invoice for
work performed prior to termination.
3. This AGREEMENT is subject to all applicable regulations, laws, policies, guidelines
and requirements of the Historic Preservation Fund Grant program, including OMB
A-102, FMC 74-4 and 74-8, National Register Programs Manual and any special
conditions or regulations relating to the application, acceptance and use of federal
funds for a federally assisted project. All work shall meet the Secretary of the
Interior's Standards for Archaeology and Historic Preservation.
4. No part of the funds provided under the terms of the AGREEMENT shall be used
directly or indirectly to pay for any personal service, advertisement, telegram,
telephone, letter, printed or written matter, or other device, intended or designed to
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influence in any manner a member of Congress, to favor or oppose, by vote or
otherwise, any legislation or appropriation by Congress, whether before or after the
introduction of any bill or resolution proposing such legislation or appropriation.
5. All data assembled and documents prepared to carry out the Proposed Work Plan, or
as provided by AUGUSTA, shall become the property of the Georgia Department of
Natural Resources. All publications, reproductions, and copyright privileges shall be
the property of the Georgia Department of Natural Resources.
6. Any publications, announcements, news releases, exhibits 9r presentation related to
the project shall acknowledge federal assistance substantially as follows: "This
publication has been financed in part with federal funds from the National Park
Service, U.S. Department of the Interior, through the Historic Preservation Division
of the Georgia Department of Natural Resources. However, the contents and opinions
do not necessarily reflect the views or policies of the Department of the Interior, nor
does the mention of trade names, commercial products, or consultants constitute
endorsement or recommendation by these agencies. This program received Federal
financial assistance for identification and protection of historic properties. Under Title
VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and
the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior
prohibits discrimination on the basis of race, color, national origin, age, gender, or
disability in its federally-assisted programs. If you believe you have beel).
discriminated against in any program, activity, or facility as described above, or if
you desire further information, please write to: Office of Equal Opportunity, National
Park Service, P.O. Box 37127, Washington, DC 20013-7127."
7. This Agreement is intended by the Parties to, and does, supersede any and all
provisions of the Georgia Prompt Pay Act, a.c.G.A. Section 13-11-1, et seq. In the
event any provision of this Agreement is inconsistent with any prOVISion of the
Prompt Pay Act, the provision of this Agreement shall control.
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8. This agreement is at all times subject to applicable State and Federal laws, standards,
rules and regulations now existing or which may be hereafter enacted or adopted.
9. This agreement and all rights, privileges and responsibilities shall be interpreted and
construed according to the laws 0 f the State 0 f Georgia.
10. All claims, disputes, and other matters in question between the Owner and the
Contractor arising out of or relating to the Agreement, or the breach thereof, shall be
decided in the Superior Court of Richmond County, Georgia. The CONTRACTOR,
by executing this Agreement, specifically consents to jurisdiction and venue iIJ.
Richmond County and waives any right to contest the jurisdiction and venue in the
Superior Court of Richmond County, Georgia.
11. The failure of AUGUSTA at any time to require performance by the CONTRACTOR
of any provision hereof, shall in no way affect the right of AUGUSTA thereafter to
enforce that same provision or any part of the contract, nor shall the failure of
AUGUSTA to enforce any breach of any provision hereof be taken or held to be a
waiver of such provision, or as a waiver, modification or cancellation of the contract
itself.
12. This agreement represents the sole and completes understanding of the terms of this
agreement between the parties hereto and may be amended, changed or modified only
by a written document signed by the parties hereto.
13. Failure by the CONTRACTOR to satisfactorily complete work by August 15, 2004
will result in a daily penalty of $100 per day until the project is completed
satisfactorily and approved by HPD.
14. Notices pursuant to this agreement shall be given by deposit in the custody of the
United States Postal Service, postage prepaid, addressed as follows:
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Augusta: Bob Young, Mayor
Room 806, City-County Bldg. (11)
530 Greene Street
Augusta, GA 30911
Contractor: Virgo Gambill Architects
2531 Center West Parkway, Suite 200
Augusta, GA 30909
Alternatively, notices required pursuant to this agreement may be personally
served in the same manner as is applicable to civil judicial practice. Notice shall
be deemed given as of the date of personal service or as of the date of deposit of
such written notice in the course of transmission in the United States Postal
Service.
15. This agreement is executed in two counterparts, each of which is deemed an original
of equal dignity with the other and which is deemed one and the same instrument as the
other.
IN WITNESS WHEREOF, the parties hereto have signed, sealed, and delivered these
Presents this 2(P day of MAa.c::.M , 2004.
CONTRACTOR:
VIRGO GAMBILL ARCHITECTS
Title: -r~
AUGUSTA, GEORGIA
\J1signature: ~ 1 ~
Name: Bob Young
Title #>>o/it
Attest: ~
Signature: ~ \n~ ~"'I-
Name:
-Jo IS- t2::'AMlt:ttL.....
Name: Lena Bonner
Title: Clerk
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GAMBILL
ARCHITECTS
November 25, 2003
Geri A. Sams
Augusta-Richmond County Purchasing Department
530 Greene Street, Room 605
Augusta, GA 30911
Re: Historic Resource Survey
RE: RFP Item: Historic Structure Report for Augusta Planning and Zoning
RFP Number: 03-155
Dear Ms. Sams:
VIRGO GAMBILL Architects (VGA) would like to serve as your architect for the historic structure report
for Augusta Planning and Zoning. This project requirements match our capabilities perfectly. In fact,
our experience includes both renovation and historic restoration projects in, and around, the CSRA.
We acknowledge receipt of Addendum #1 and that this proposal is binding for at least sixty (60) days
from the closing date for submission of proposals, which is November 25, 2003.
The design team of VIRGO GAMBILL Architects provides a unique combination of professional services
specifically tailored for this project. Principals and staff have been involved in the planning, design
development for the historic restoration / renovation for many historic buildings in the area. The
experience gained while working on these projects includes performing historic research, filing
applications for buildings to be included on the National Register of Historic Places, and design work
using historic guidelines and processes. These projects involved planning, design, and construction
related services. We have worked closely with the state historic preservation staff and are included on
the Georgia historic society's list of preservation architects. VGA is capable of providing the total array
of services necessary for the sUccessful completion of the historic structure report and possible
rehabilitation and reuse of this structure.
In the following pages is the information you requested in your RFQ outlining our staff, past experience
and approach to this project. Summarizing our proposal, our design team offers (1) experience
designing similar projects, (2) extensive experience with governmental agencies and its personnel, (3.)
a well qualified team of architects, and (4) an outstanding history of meeting budgets.
BACKGROUND OF THE FIRM
Profile
VIRGO GAMBILL Architects was founded in 1984 (then as VGR Architects) and has evolved into a multi-
disciplined organization offering professional services in the fields of architecture planning and interior
design. Steve Virgo, registered architect and interior designer, and Joe Gambill, registered architect
2531 CENTER WEST PARKWAY SUITE 200 AUGUSTA. GEORGIA 30909 706 736 3661 FAX 706 736 4552
WWW.VIRGOGAi.v18ILL.COM
Historic Structure Report for Augusta Planning and Zoning
. . November 25,2003
and LEED Accredited Professional, are the two partners of the firm. The firm's experience covers a
broad spectrum of building types including historic, governmental, commercial, educational, healthcare
and museum projects. We are preservation architects and listed on the GA Historic Society listing of
architects experienced with restoration and preservation. The firm has designed over three hundred
twenty five (325) projects with a combined construction value of over $450M. Over 50% of these
projects include some form of building renovation. Through this experience we have gained invaluable
knowledge regarding various building types and have developed a systematic process for developing
final building designs. Some of these projects are addressed in more detail elsewhere in this package.
Location
VGA is located in Augusta and is within easy access to the project site. While the majority of its
projects are located within 100 miles of its office, the firm has provided design services for clients on
projects in 8 states, and for an international development client based in Paris, France.
Awards and RecoQnitions
You may feel confident in knowing that VGA has won many awards and received various recognitions
for design quality. Most recently, the firm received a design awards for the ARC Indoor Aquatics
Center and the Georgia Golf Hall of Fame gardens. More significantly, however, is the loyalty the firm
has won from an impressive list of repeat clients.
APPROACH TO THE PROJECT
We prefer the "team approach." In many offices, many different projects are produced simultaneously
with individuals specializing in an aspect of the process. We believe this dilutes the amount of detailing
and attention that anyone project can have. This vertical type of office organization limits the creative
interaction between architects on each project. The result is that the design concept can get lost in the
transition between "specialists." In our offic~! we operate on what we call the "team approach" or a
horizontal e of office or anization where eve bod in the office w " 'L. v'
tbe "team" concentrated on your project, details don't "fall through the cracks." The' result i~ ~~
extremely well thought out and coordinated reporj;.
Steve Virgo, serving in the role as Partner in Charge, would begin the process with documenting the
current state of the structure and its surroundings. He would collaborate with Historic Augusta to learn
the age and how the building was likely used in the past. He would review the alterations and additions
to the building that may have occurred. Steve would use his knowledge of the CSRA, where he has
always lived and worked, and Walton Way to aid his site assessment. After reviewing all of the
documentation, he would meet with his team to consider renovation and reuse issues. Steve's
background in intprior design and Joe's bJckgrObJnd in 5'1st;:linable design and LEED concepts would airl
the team in their development of rehabilitation recommendations. .
All of this information that the VIRGO GAMBILL team assimilates and the information provided by
Historic Augusta would be integrated into a report that could be used later for a capital campaign. Ten
copies and a compact disk would be provided, as requested.~. Virgo would be attending the
~cessary public meetings related to this project.
VIRGO GAMBILL Architects, 2531 Center West Parkway, Suite 200, Augusta, GA 30909 706.736.3661
www.virgogambill.com
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Historic Structure Report for Augusta Planning and Zoning
. November 25,2003
PROJECT PERSONNEL
We have assembled a team of Architects matched to the requirements for this project. Each
professional mentioned has a tremendous amount of experience in similar projects and their resumes
follow this letter.
VGA offers partner level attention throughout all phases of the project. ~teve Virgo would serve as thp
partner-in-charge for this Droiect, and in this role would serve as the point of contact between the
Owner and Historic Augusta.
For this project, we propose the following team:
VIRGO GAMBILL Architects Architecture / Project Coordination
2531 Center West Pkwy, SUite 200, Augusta, GA 30909 736.3661 fax 736.4552
Contact Person - St~ve Virgo
Steve Virgo, AIA, ASID
Joe Gambill, AIA, LEED TM
Ray Baird, AIA
Partner-in-Charge - Architect
Partner - Architect
Associate - Architect
Inclusion of Women and Minorities
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VGA consists of a culturally diverse professional staff. Included in this staff are 1 African-American, 3
women and 3 Vietnam veterans.
REFERENCES
By designing buildings "With our clients" instead of "for our clients," we have developed many close
personal and professional relationships over the past two decades. Through this process, we have
developed a mutual respect with our clients and have an excellent reputation with them. Please feel
free to contact any of our Past or current clients, five of which are listed below:
Mr. Charlie Strawser Executive Director, The Georgia Golf Hall of Fame
One Tenth St., Suite 745, Augusta, GA 30901 724.4443 fax 724.4428
Mr. John Kemp Housing and Neighborhood Development
One Tenth St., Augusta, GA 30901 821,1797 fax 821.8583
Mr. Tom Beck Department Head, ARC Parks and Recreation Department
2027 Lumpkin Road, Augusta, GA 30906 796.5025 fax 796.4099
Mr. Mark Sargent Chief, Engineering Services, VA Medical Center, Augusta, GA
1 Freedom Way, Room 138C, Augusta, GA 30909 733.0188 x 6060 fax 731.7247
Ms. Janice Richardson Vice President, Augusta Technical College
3116 Deans Bridge Road, Augusta, GA 30906 771.4011
fax 771.4016
VIRGO GAMBILL Architects. 2531 Center West Parkway. Suite 200, Augusta, GA 30909 706.736.366]
www.virgogambill.com
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Historic S lruClUre Report for Augusta Planning and Zoning
November 25. 2003
DESCRIPTIONA'ND REfERENCES ON SIMILAR PROJECTS
VGA has designed historic restoration I renovation projects on many buildings in the area, including:
Rains Hall
The historic renovation of Rains Hall for the President's office at Augusta
State University. Completed date 2003.
Fred Ricketson, Campus Architect, Augusta State University
706.737.1590
Shiloh Community Center
The historic renovation of (2) 1902 orphanage structures and adaptive
reuse for a community center. Completed 2001. Also historic
reconstruction of an 1898 schoolhouse for use as a classroom. Completed
2002.
Ruth Crawford, Shiloh Comprehensive Community Center
706.481.0952
Addison Mill
The historic renovation of a 1896 cotton mill and adaptive reuse for
corporate office building. Completed 2000.
Jon deforest, Project Manager, BBL Construction
518.452.8210
ADomONAL SIMILAR PROJECTS
Old Government House
The historic restoration of an 1801 federal courthouse and adaptive reuse
for city Reception Center. Completed 1987.
Cotton Exchange
The historic restoration of a 1886 structure and adaptive reuse for city
Convention & Visitor's Bureau. Completed 1990.
Rosemary Hall
The historic restoration of a 1901 structure and adaptive reuse for bed &
breakfast. Completed 1992.
Lookaway Hall
The historic restoration of a 1903 structure and adaptive reuse for bed &
breakfast. Completed 1992.
Greene County Jail
The historic renovation of the Greene County Jail cell block.
Completed 2000.
Aiken County Library
The historic restoration of a 1910 school and adaptive reuse for county
library. Completed 1989.
ABBE Regional
Library Headquarters
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The historic restoration of a 1910 school and adaptive reuse for regiOnal'!
library headquarters. Completed 1989.
Brislan Building
This historic renovation of a 1898 building and reuse for an office
building. Completed 1991.
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VIRGO GAMBILL Architects. 2531 Center West Parkway, Suite 200, Augusta, GA 30909 706.736.366]
www.virgogarnbi11.com
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BUDGET
Project BudQet
Historic Strucrure Report for Augusta Planning and Zoning
November 25, 2003
The budget breakdown is separated in a sealed envelope as instructed in the guidelines. ~
Budget History
VGA has an outstanding history of meeting construction budgets. Over the last seven years, our
projects were bid at an average of 6.7% under budget. This has enabled many of our clients to add
project "extras" to their building. We have earned this reputation for meetings budgets by using
independent estimators and other professionals in the construction industry to provide detail estimates
at various points throughout the project development. Here's how we have done lately.
Dr. Gresham's Office'
Sandersville Tech (Jefferson)
ATC Re-surfacing
Fire Station #1
Fire Station #7
Fire Station #8
Fire Station #12
Fire Station #19
GLEAMNS Child Care
Bud,get
500,000
900,000
425,000
1,490,000
1,200,000
1,490,000
1,200,000
1,200,000
1,446,000
TIME SCHEDULE
Constr. Cost
476,867
813,500
421,400
1,411,886
1,222,525
1,294,444
1,091,478
1,283,325
1,398,800
4.6% Under Budget
9.6% Under Budget
0.1 % Under Budget
5.2% Under Budget
1.9% Over Budget
13.1% Under Budget
9.0% Under Budget
6.9% Over Budget
3.3% Under Budget
Our current workload is steady but not excessive and will allow us to begin work on this project
immediately. With the help from Historic Augusta, we will be able to meet the first draft deadline of
March 1, 2004, the second draft deadline of April 1, 2004, and the final report and documentation
deadline of May 14, 2004.
EMPLOYEE CONFLICT OF INTEREST & USE OF CONFIDENTIAL INFORMATION 1-10-15
Signed statement follows the resume information.
We welcome the opportunity to meet with you and any architect selection committee to discuss this
project and our team in greater detail. If I can answer any questions or provide any additional
information, please contact me at (706) 736-3661.
Sincerely,
VIRGO GAMBILL Architects
~~
Joseph W. Gambill Jr., AIA, LEED™
VIRGO GAMBILL Architects, 2531 Center West Parkway, Suite 200, Augusta, GA 30909 706,736.3661
\V\vw. virgogambill.com
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GAMBILL
ARCHITECTS
November 25, 2003
Geri A. Sams
Augusta-Richmond County Purchasing Department
530 Greene Street, Room 605
Augusta, GA 30911
Re: Historic Resource Survey
RE: RFP Item: Historic Structure Report for Augusta Planning and Zoning
RFP Number:. 03-155
Dear Ms. Sams:
VIRGO GAMBILL Architects (VGA) would like to serve as your architect for the historic
structure report for Augusta Planning and Zoning. .
VIRGO GAMBILL Architects proposes to complete the report and necessary requirements
for $6,000.00. The fee will be used to cover the following costs:
Partner $135.00jhr
Associate $ 95.00jhr
Architect $ 85.00jhr
Clerical $ 30.00jhr
photos/printing costs $ 200.00
Thank you for your consideration,
VIRGO GAMBILL Architects
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2531 CENTER WEST PARKWAY SUITE 200 AUGUSTA, GEORGIA 30909 706 736 3661 FAX 706 736 4-552
WWW.VIRGOGAMBILL.COM