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Home My WebLink About30901 DEVELOPMENT Operational Agreement Augusta Richmond GA DOCUMENT NAME: \'Y)'eh)a'('~UYYl DOCUMENT TYPE: YY\ e.rYl 0 r-O-r\O LLYY) YEAR: WO \ BOX NUMBER: \ ~ FILE NUMBER:' '\ ~ 5' Sq NUMBER OF PAGE~: \0 Office of The Clerk of Com'mission Lena J. Bonner, CMC Clerk of Commission Nancy Morawski Deputy Clerk Room 806 - Municipal Building 530 Greene Street - AUGUSTA, GA. 30911 (706) 821-1820 - FAX (706) 821-1838 MEMORANDUM TO: Mr. Tom Beck, Director Augusta Recreation FROM: Lena J. Bonner, Clerk of Commission DATE: August 9, '2001 SUBJECT: Operational Agreement Please !liave 'the enclosed Operational Agreement between Augusta, Georgia and the 30901 Development Corporation executed by Dr. Sam Davis on behalf of the Corporation and return the original to the Clerk's Office for the City's official file. As always, I appreciate your continued assistance. Enclosure: I 1 \ 'I ....I... ",..,. . . ;] i;~ c55 \" ;l.. AGREEMENT TIllS AGREEMENT is made and entered into as of this 151 day of July, 2001 by and between 30901 COMMUNITY DEVELOPMENT CORPORATION and AUGSUTA, GEORGIA ("Augusta"). This agreement will remain in effect thru December 31, 2001; thereafter, this agreement shall be on a year to year, and basis beginning January 1'1 of each year-to-year basis. Either party hereto, however, may terminate this Agreement by giving to the other party a notice in writing of not less than 30 (thirty) days, said notice to be fOlwarded by certified mail, receipt requested, to the parties at the following respective addresses. WHEREAS, The 30901 COMMUNITY DEVELOPMENT CORPORATION will accept the responsibility to staff, develop and implement sound programs for the best interest of this community; and WHEREAS, The 30901 COMMUNITY DEVELOPMENT CORPORATION deliberated that it would be beneficial to both the Augusta-Richmond County taxpayers and local Augusta residents for the 30901 COMMUNITY DEVELOPMENT CORPORATION, and the Augusta Recreation and Parks Department to jointly operate W.T. Johnson Cormnunity Center. NOW, TIIEREFORE, for and in consideration of the mutual promises and the covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledge, the parties agree as follows: A. Responsibilities of 30901 COMMUNITY DEVELOPMENT CORPORATION The 30901 Cormnunity Development Corporation, with the assistance of one part-time staff person from the Augusta Recreation and Parks Department as set forth in paragraph B.11., shall co-manage the facility and provide adequate staffing of W. T. Johnson Cormnunity Center, which shall include the following features: 1. Hours of Operation: 10:00 AM - 9:00 PM (Monday - Thursday) 9:00 AM - 5:00 PM (Fridays) 10:00 AM - 2:00 PM (Saturdays) 2. The 30901 Community Development Corporation shall provide staff for all rentals at the facility and follow the rental guidelines provided by the Augusta Recreation and Parks Department, and shall have all volunteer staff execute and keep on file a Volunteer Release Form (See Staffing Requirements Attachment). The 30901 Cormnunity Development Corporation shall insure that the facility is accessible to the community for rental and use public ", ~, . "; without discrimination as to age, sex, race, color, religion, national origin, disability/handicap, or political affiliation. 3. The 30901 Community Development Corporation shall formulate programs and activities for the W. T. Johnson Community Center that meet the needs of the public without discrimination as to age, sex, race, color, religion, national origin, disability/handicap, or political affiliation. 4. The 30901 Community Development Corporation shall ensure that all staff members obtain and maintain certification in both First Aid and CPR. 5. The 30901 Community Development Corporation shall maintain the Summer Day Camp program with the Augusta Housing Authority. 6. The 30901 Community Development Corporation shall maintain the current Georgia Pre- K Program. 7. The 30901 Community Development Corporation shall provide a liaison with the Augusta Recreation and Parks Department for the operation of the facility. 8. The 30901 Community Development Corporation may issue keys for W.T. Johnson Community Center to members and officers of the 3091 Community Development Corporation. 9. The 30901 Community Development Corporation shall maintain an inventory of all supplies furnished by the Augusta Recreation and parks Department of W.T. Johnson Community Center and shall perform general maintenance of the interior! exterior of W.T. Johnson Community Center, which includes mopping, sweeping, and picking up their litter from grounds. (See Staffing Requirements Attachment). 10. The 30901 Community Development Corporation shall maintain a current safety inspection of all existing playground equipment. In the event that any equipment is deemed unsafe, that equipment must be properly labeled unsafe and Recreation personnel must be contacted immediately. ' 11. The 3091 Community Development Corporation must follow all safety guidelines set forth by the Augusta Recreation and Parks Department which include notifying the Augusta Recreation and Parks Department immediately in the following cases: break-ins property damage, or emergencies. 12. The 30901 Community Development Corporation shall be covered under the Volunteer Protection Act of 1997, 42 U.S.c. 14501, et seq. 13. All revenues received by 30901 Community Development Corporation for services rendered at W.T. Johnson Community Center shall be expended for materials, supplies or other services that directly effect the operations of W.T. Johnson Community Center. B. Responsibilities of Augusta Recreation and Parks Department The Augusta Recreation and Parks Department shall be responsible for assisting the 30901 Community Development Corporation in the operation of W.T. Johnson Community Center as follows: 1. Provide one (1) part-time staff person to co-manage the facility with the 3091 Community Development Corporation. 2. Supply all utilities. 3. Perform all major repairs and normal maintenance for the upkeep of the facility (painting, pesticide treatment, cutting of grass on baseball field, replacement of lighting fixtures in the gymnasium" playground maintenance, etc.) as allowed in the budget. 4. Provide for trash collection from existing canister on grounds. 5. Provide for stripping/waxing of floors with the facility. 6. Supply both programming and janitorial and cleaning supplies and equipment as budgeted and approved by Augusta-Richmond County Commission. 7. Organize and implement all church athletic leagues. 8. Provide administrative assistance and a liaison for the 30901 Community Development Corporation. 9. Supply all capital purchases, as needed depending on funding. 10. Provide assistance with special events that are programffied by the 3091 Community Development Corporation. 11. Maintain current alarm! emergency system. 12. Augusta Recreation and Parks Department will replace roof by December 31S\ 2001. 13. Augusta Recreation and Parks Department will replace three (30 exterior doors, including all hardware, by September 15th, 2001. 14. Provide all necessary guidelines/manuals concerning building rentals and safety questions. 15. Assume responsibility for break-ins and emergency situations that may arise. 16. Assume responsibility for liability as provided in the Volunteer Protection Act to the 30901 Community Development Corporation. The Augusta Recreation and Parks Department shall also provide the following departmental contacts for the 30901 Community Development Corporation: 1. Ed Howerton - District Supervisor - Emergency Contact: (work) 796-5025, (pager) 240-4551 2. Joanie Smith - Program Manager: (work) 796-5025, (pager) 240-4550 This Agreement contains the entire agreement of the parties, and no representative, inducements, promises or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. IN WTINESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. 30901 COMMUNITY DEVELOPMENT CORPORATION BY ~~ )rL--. , AUGUSTA, GEOR 1f ~. ATIEsr,/J;;J~n ,-i; ATTACHM:ENT STAFFING REQUIREMENTS: 30901 Community Development Corporation must supply staff members that meet the following qualifications: . Certified CPR and First Aid: . Desire and knowledge of practices and principals needed to develop activities for children and adults: · Clerical skills that involve maintaining records pertaining to program registrations, supply inventories, rental contracts, user fees and other facility charges and information; . Supervise programs for children. . Have executed a Volunteer Release Form, in the form attached hereto.. . Must clear the requirements set forth in the criminal background check policy for volunteers. GENERAL SUMMARY It is the responsibility of the 30901 COMMUNITY DEVELOPMENT CORPORATION to coordinate and monitor activities held at W. T. Johnson Community Center within departmental arid City guidelines. Also, it is essential for 30901 COMMUNITY DEVELOPMENT CORPORATION to work with instructors, program participants, community leaders, civic organizations and the general public to ensure programs and services. . . The Annual Report of , W. T. Johnson Community Center 1610 Hunter Street Augusta, Georgia 30901 Prepared By: Shunte A. Dugar, Director *Reflects from July 28, 2000 to June 18, 2001* " , 2 out of 3 Special Events & Tournaments *Reflectsfrom July 28, 2000 to June 18, 2001 * Name of Proe:ram Dates No. of No. of Economic Particioants Soectators Imoact 1. 30901 Community July 28, 67 453 0 Fest 2000 2. Community Cook-off July 28, 5 453 0 Contest 2000 3. lJ.Ft.I.J).<X.~.S. On-going 5,221 # of 0 Mter-School during Volunteers Program school year 11 4. Golden Agers On-going 2,954 # of 0 Every V olun teers-8 Wednesday 5. Community On-going 4,105 # of 0 Breakfast Education Every Volunteers Saturday 6 6. Halloween Costume October 176 # of 0 Party 27,2000 Volunteers 4 7. Aerobics Classes On-going 265 One 0 Every (began volunteer - Monday & Octo ber Certified Wednesday 2000) Aerobics Instructor 8. Bingo Night On-going 783 N/A 0 Every Monday & Wednesday 9. October Fest Octo ber 1641 # of 0 31,2000 Volunteers 52 10.Red Ribbon Week October 175 # of 0 Festivities 23-27, Volunteers 2000 7 11. Just For Today Ongoing 879 N/A 0 (Alcoholics Every Anonymous) Monday, Thursday & Saturday 12. Community-Wide November 104 - Meals # of 0 Thanksgiving 20,2000 delivered to Volunteers Dinner the 83 homebound & 387 fed on-site Name of PrOl!:ram Dates No. of No. of Economic ..... t 3 out of 3 Particioants 8Dectators ImDact 13. Senior's Christmas December 7S 0 0 Baskets 20,2000 14. Monthly Community Every third 1,367 (began # of 0 Dances Friday of November Volunteers each 2000) 20 month IS. SAT Prep Ongoing 98 # of 0 Classes / Black during Volunteers History College Tour school year 9 16. Spring Break Camp April 2 - 6, 8 0 0 2001 17. Community Easter April 12, 150-200 52 0 Egg Hunt 2001 Children 18. Midnight Basketball Every 127 (began 13 0 Wednesday May 2, 2001) 19. Angel Food Program Monthly 256 (began 0 0 January, 2001) 20. Teen Time Every 320 (began 0 0 Monday & May 8, Tuesdav 2001) 21. Kite Flying Contest March 23, 12 0 0 2001 22. Small Fry Olympics May 25, 102 0 0 2001 Facility Rentals Total Number of Rentals 26 Total Rental Attendance 4,442 Attendance Information Total Program Attendance 20,045 General Open Attendance 62,700 Total Rental Attendance 4,442 Total Group Usage 231 Grand Total Facilitv Attendance 87,418 ...."'.; 4 out of 3 Financial Information $3,080.00 *TO BE COMPLETED BY ARPD* Facility Capital Improvements None Total Capital Expense