HomeMy WebLinkAbout2002 Scrap Tire Enforcement and Education Grant
Augusta Richmond GA
DOCUMENT NAME: 2002 0Cre>-? --~ (c [n'\c(c~;Y)e.r-Y( Q,-rl. [d~(ctt('61l G('C-l.(\'C
DOCUMENT TYPE: b~"-'Yl <CI>{.
YEAR: 02
BOX NUMBER: \ 7
FILE NUMBER: ) (y /~6n
NUMBER OF PAGES: 3{o
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Georqia Department of N'atural Resources
Enviror;;mental Protection Division
Land Protection Branch
4244-1 nternatib-narParRwa y , STIiter04-;-Afla n t-a,-G eo rg laJO-J54
Lonice C. Barrett, Commissioner
Harold F. Reheis,'Oirector
404/362-2537
August 28, 2002
Honorable Bob Young, Mayor
Augusta-Richmond County Government
530 Greene Street, Room 806
Augusta, GA 30911
RE: 2002 Scrap Tire Enforcement and Education Grant
Dear Mayor Young: .
Enclosed is the fully executed Agreement between EPD and Augusta-Richmond County for
development and implementation of scrap tire and solid waste enforcement and education programs. We
will periodically review the County's progress pertaining to the terms of the Agreement and will be
available for technical assistance as needed,
EPD will provide one on one and group environmental compliance training periodically during the
year. To request one-on-one technical assistance, please contact Lon Revall, Scrap Tire Management
Program Manager, at (404) 362-4500. Our office will inform you of group training offered during the
year.
Also attached are the Scrap Tire Enforcement and Education Quarterly Report forms that are to be
submitted every three months to summarize activities of the quarter.
To request reimbursement, pay special attention to the terms of the Agreement and submit your
request with all support documentation to Janet Foster at the above address, We have enclosed a
reimbursement request form for your use, You may want to make multiple copies for future needs,
Thank you again for your interest in our grant program. We look forward to working with you, If
you have any questions about the terms of the Agreement, please contact Janet Foster at (404) 362-4501,
Sincerely,
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Mark Smith, Chief
Land Protection Branch
Enclosures
cc: Robert H, Sherman, III
Armando Totka
Shawn Hargis
Lillian-Katherine BlaIFJs
District EPD Office
File EE2002
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'Georg.1a Department of Natural Resources
Environmental Protection Division
Scrap Tire Enforcement and Education Grant Reimbursement Request Form
Local Government:
FEr #:
Contract #:
Dates From: To:
(month / day / year) (month / day / year)
Enforcement & Education Demonstrated Reimbursement
Program Line Items Total Cost Local Match (20%) Requested (80%)
(please refer to awarded budget to
review how funds were allocated)
Personnel/Fringe
Regular Operating Expenses
Equipment
Travel/Training
Telecommunications
Contractual
Other
Total Reimbursement
Requested
Prepared by:
Name:
Address:
Title:
Phone Number:
E-mail:
Fax Number:
I hereby certify that the expenses accounted for herein are in compliance with our local government guidelines and are in accordance
with the terms of the Agreement with Georgia EPD,
Signature
Please submit requests with quarterly repOlis on a quarterly basis: October, January, April, &' .July.
Lan n d ocs/trustfu ndl gran ts/2 002 G ran ts/Re i mb ursemen tF 0 r msl 011 go i n g p rogram2 0 02, doc
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AGREEMENT
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This Agreement made and entered into this _11 day of -I1(),Q(j!;+ ,2002, by and between the
Georgia Department of Natural Resources, Environmental Protection Division (hereinafter, "EPD"), and
the Augusta Richmond County Government (hereinafter, "GRANTEE")
I. RECITALS
WHEREAS, the State of Georgia is interested in the promotion of the health and welfare of its citizens;
and
WHEREAS, cooperative efforts of the state and local governments are beneficial to the citizens of
Georgia;
WHEREAS, Section 12-8-37.1. of O.C.G.A, provides that EPD may grant and administer funds for the
purpose specified therein; and
WHEREAS, certain funds were appropriated by the General Assembly for the purposes set forth herein;
and
WHEREAS, GRANTEE warrants that it has the authority to expend monies for the purposes set forth
herein; and
WHEREAS, GRANTEE, in a duly held meeting of its Board of Commissioners, adopted a resolution,
which is attached hereto and incorporated by reference, approving this Agreement and authorizing the
acceptance hereof:
NOW, THEREFORE, in consideration of the mutual promises and other good and valuable
consideration set forth below (the receipt and sufficiency of which is acknowledged by the respective
parties), the parties hereby agree as follows:
II. DEFINITIONS
Allowable Purposes: For the purposes if this Agreement, allowable purposes are defined as the
approved activities outlined in Exhibit A (the GRANTEE application) and the basic EPD requirements
that are listed in Exhibits Band C. These activities are later referred to in the scope, Section B, of this
Agreement Activities which are not considered allowable purposes shall include, but are not limited to,
animal control, septic tank inspections, building code inspections, and business license inspections.
Default: A default is a breech of this Agreement resulting from one or more of the following situations:
1. GRANTEE does not adhere to the scope of the Agreement,
2. GRANTEE does not comply with certain requirements explained in this Agreement, or
3, GRANTEE uses equipment or supplies for non-allowable purposes.
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III. TERMS AND CONDITIONS
A. TERM
The initial term of this Agreement shall commence July 1, 2002, upon execution by all parties hereto, and
shall thereafter continue for a period of one (1) year. This Agreement may be renewed for one (1)
additional year upon written mutual consent of the parties, Each respective renewal shall be upon the
same terms and conditions, and shall be effected at least thirty (30) days prior to expiration of the initial
or then current term of this Agreement.
B. SCOPE
Subject to the terms and conditions hereinafter set out, EPD hereby agrees to reimburse GRANTEE
$62,597.20 over the course of this Agreement plus any additional amounts amended into the awarded
budget by mutual agreement. EPD agrees to reimburse GRANTEE for those sums hereinafter expended
for the purposes and uses set forth and described in GRANTEE'S application attached hereto as Exhibit
"A" and incorporated herein and made a part hereof. GRANTEE must also comply with the
"Expectations of Local Code Enforcement Officers" attached hereto as Exhibit "B", and with the
"Expectations of Local Education Programs"attached hereto as Exhibit "C", All exhibits are
incorporated herein and made a part hereof (hereinafter, the items in Exhibit "A", Exhibit "B", and
Exhibit "e" will be referred to as "Allowable Purposes"),
c. PAYMENT
(1) A request for reimbursement of expenditures for Allowable Purposes (hereinafter, "Request for
Reimbursement") shall be submitted toEPD on forms designated by EPD. Requests for Reimbursement
may be submitted as and when respective tasks are completed in connection with the Allowable Purposes
by GRANTEE provided, however, no more than a total of one (I) Request for Reimbursement shall be
submitted by GRANTEE to EPD within any given ninety (90) day period. The request for
Reimbursement shall be submitted to the following person at EPD:
A TTN: Janet Foster
Environmental Project Administrator
4244 International Parkway, Suite 104
. Atlanta, GA 30354
(2) Before a Request for Reimbursement will be considered by EPD, the respective tasks for which
reimbursement is sought must first have been completed by GRANTEE and a quarterly report (see
paragraph H) documenting such must first have been submitted by GRANTEE,
(3) Upon receipt of all required documentation, EPD will conduct its review of the Quarterly Report and
the Request for Reimbursement, and, thereafter, provide written notification to. GRANTEE as to which
portion of the requested funds will be reimbursed to GRANTEE (hereinafter, "Reimbursed Costs").
Except as may otherwise be provided herein, payment of the Reimbursed Costs shall be made within
thirty (30) days ofEPD's written notification to GRANTEE of its approval thereof. In no event shall
GRANTEE be entitled to receive payment for more than the awarded'budget pursuant to this Agreement.
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(4) The following person(s) are hereby designated as being authorized to receive payment of the
Reimbursed Costs on behalf of GRANTEE:
NAME: Bob Young
TITLE: Mayor
ADDRESS: 530 Greene St., Rm 806
Augusta, Georgia 30911
TELEPHONE #: 706-821-1823 FAX#: 706-821-1838
The above person(s) may be substituted or changed by GRANTEE upon written notice to EPD
pursuant to paragraph 0 below,
D. USE OF FUNDS
The Reimbursed Costs must have been used only for the Allowable Purposes designated herein and for
no other purpose. Equipment purchased with grant funds must be for Allowable Purposes with the only
exceptions being severe weather, natural disasters, or other local emergencies, In the event EPD
determines that the Reimbursed Costs (or portion thereof) have been utilized for any non-Allowable
Purpose, EPD shall be entitled to treat such unauthorized use of the Reimbursed Costs as a default by
GRANTEE pursuant to the provisions of
Paragraph K (I) below.
E. BUDGET CHANGES
The GRANTEE must request approval prior to the expenditure of any. funds for any and all budget
changes. A reallocation of funds may be requested by submitting a budget revision in the same format
used in the original application. The request shall be accompanied by a narrative justification for the
proposed reallocation. Approval will not be given to those requests for reallocation which do not support
the goals and objectives of the grant program.
F. ACCOUNTING RECORDS/RIGHT TO INSPECT
(1) Accounting System/Records Retention Requirements
GRANTEE agrees to maintain an accounting system which meets the requirements of the Government
Accounting Standards Board (hereinafter "GASB"). The accounting system shall maintain books,
records, documents, and other evidence which pertain to and sufficiently support (in accordance with
GASB) the Reimbursed Costs provided to GRANTEE pursuant to this Agreement (hereinafter
collectively, "Records"). Accounting procedures, policies, and Records shall be completely open to State
audit at any time during and for a period of five (5) years from the date of payment of the Reimbursed
Costs, and GRANTEE shall preserve and make available such accounting procedures, policies and
Records during such time period, GRANTEE may, with the prior written consent of EPD, and in
fulfillment of its obligatio'n to retain Records as required by this paragraph, substitute photographs,
microphotographs or other authentic reproductions of Records, after the expiration of two (2) years
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following the date of payment of the .respective Reimbursed Costs to which such Records relate, unless a
shorter period is authorized by EPD with the concurrence of the State Auditor or his duly authorized
representative, Permission to substitute Records as provided herein shall be within the sole discretion of
EPD,
(2) Audit Requirements
The State standards for audits of contractors, and programs conducted under this Agreement are
applicable to this section and are incorporated by reference as though fully set out herein,
G. RIGHT TO INSPECT WORK
EPD, the State Auditor of Georgia, or their authorized representatives shall, during normal business
hours, have the right to enter into the premises of GRANTEE and/or all subcontractors, or such other
places where the work for which the Reimbursed Costs have been provided, for the purpose of
inspecting, monitoring, or otherwise evaluating such work.
H. PERIODIC REPORTS
At least once every three (3) months throughout the course of this Agreecment (inclusive ofthe initial
term and all renewal periods), GRANTEE shall submit a writtenreport to EPD. The written report shall
include any information with respect to the Reimbursed Costs and activities related to the Allowable
Purposes under the Agreement. Said report shall be .submitted to EPn in a format designated by EPD
and is due fifteen days after the end of the quarter. Failure to submit timely reports may constitute a
default pursuant to section K of this Agreement.
I. RELATIONSHIP OF THE PARTIES
Neither GRANTEE nor any of its respective agents, servants, employees or subcontractors shall become
or be deemed to become an agent, servant or employee of EPD as a result of this Agreement. Provided
further, this Agreement shall not be construed so as to create a partnership or joint venture between
GRANTEE and EPD,
J. TRADING WITH STATE EMPLOYEES
The parties certi fy that the execution of this Agreement does not and will not violate the provisions of
O.C.G.A, 9 45-10-20 et seq. in any respect.
K. TERMINATION
This Agreement may be terminated by EPD for any or all of the following reasons: for any default by
GRANTEE; for the convenience of EPD; and in the event sufficient funds no longer exist for the
payment ofEPD's obligations hereunder. Each of these is described in the following paragraphs.
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(1) Termination for Default
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The failure of GRANTEE to comply with any term, condition, or provision of this Agreement shall, at
the option of EPD, constitute a default by GRANTEE. Lack of progress in completing the activities
described in Exhibits A, Band C during the first 90 days, or any time thereafter, shall also, at the option
ofEPD, constitute a default by GRANTEE.
In the event of default, EPD shall notify GRANTEE in writing by hand-delivery or by certified or
registered mail, return receipt requested, of the specific act or omission of GRANTEE which constitutes
default. GRANTEE shall have fifteen (15) days from the date of receipt of such notification to cure such
default.; provided, however, if, in the sole discretion of EPD, GRANTEE'S default poses an iinminent
danger to the safety and health of the general public, EPD may require in the written notification that
GRANTEE cure the default within a time period less than fifteen (15) days, In the event of default, and
during the above specified grace period, performance under the Agreement shall continue as though the
default had never occurred. In the event the default is not cured in fifteen (15) days (or within such other
time period as required by EPD in the written notification of default to GRANTEE), EPD may, at its sole .
option, terminate this Agreement for default. Such termination shall be accomplished by written notice
of termination forwarded to GRANTEE by certified or registered mail and shall be effective at the close
of business on the date specified in the notice.
Situations that EPD considers to be automatic default of this Agreement and may require the immediate
terminatioI1 of this Agreement without the opportunity of cure, include:
a, G~TEE fails to hire an environmental compliance officer within 90 days of their receipt of
the fully executed Agreement, or .
b. GRANTEE is placed in default a second time,
Upon effective termination of this Agreement as provided herein, GRANTEE shall not be entitled to any
further payments pursuant to this Agreement (regardless of whether such payments may have previously
been approved by EPD), and may be required to immediately return to EPD Reimbursed Costs and
physical equipment previously paid to GRANTEE pursuant to the schedule described in section N. The
remedies provided EPD herein shall be in addition to and not in lieu of any other remedies that EPD may
have by reason of GRANTEE'S breach ofthis Agreement,
(2) Termination for Convenience
EPD may terminate this Agreement in whole or in part whenever, for any reason, EPD shall determine
that such termination is in the best interest of the State of Georgia. In the event that EPD elects to
terminate the Agreement pursuant to this provision, it shall so notify GRANTEE by certified or
registered mail, return receipt requested. The termination shall be effective as of the date specified in the
notice. Upon effective termination of this Agreement as provided herein, GRANTEE shall not be
entitled to any further payments pursuant to this Agreement (regardless of whether such payments may
have previously been approved by EPD)
(3) Termination for Unavailability of Funds
Notwithstanding any other provision of this Agreement, the parties hereto agree that the charges
hereunder are payable by EPD from the Solid Waste Trust Fund, In the event that the source of payment
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for the total obligation no longer exists or is insufficient with respect to the matters addressed herein, in
the sole discretion of EPD, then this Agreement as to all such matters or, as the case may be, as to any of
the matters addressed under this Agreement, shall terminate without further obligation ofEPD as of that
moment. The certification ofEPD of the unavailability of funds stated above shall be conclusive.
Should funding cease or otherwise become unavailable, this Agreement will immediately terminate.
Upon effective termination of this Agreement as provided herein, GRANTEE shall not be entitled to any
further payments pursuant to this Agreement (regardless of whether such payments may have previously
been approved by EPD).
L. GOVERNING LAW
This Agreement shall be construed in accordance with the laws of the State of Georgia.
M. FORCE MAJEURE
The parties hereto shall not be responsible for any failure or delay in the performance of any obligations
hereunder caused by acts of God, flood, fire, war or public enemy.
N. CONTINUING OBLIGATION
In the event of GRANTEE'S failure to re-apply to EPD for on-going Local Environmental Compliance
Program funding, EPD may require the GRANTEE to return the following equipment, or the cash
equivalent of its current value, based on the following schedule:
1. EPD may ask that a vehicle be returned to EPD if the GRANTEE does not remain in the
grant program for a minimum of three (3) years.
2. EPD may ask that LCD projectors and surveillance cameras be returned to EPD if the
GRANTEE does not remain in the grant program for a minimum of two (2) years.
3. EPD may ask that personal computers, laser printers and scanners be returned to EPD if
the GRANTEE does not remain in the grant program for a minimum of one (I) year.
O. NOTICES
All notices under this Agreement shall be deemed duly given: Upon delivery, if delivered by hand; or
three days after posting, if sent by Registered or Certified Mail, Return Receipt Requested; to a party
hereto at the address set forth below or to such other address as a party may designate by notice pursuant
hereto.
GRANTEE: Name: Bob Young
Title: Mayor
Mailing Address: 530 Greene St., Rm 806
Augusta, Georgia 30911
Telephone#: 706-821-1823
Facsimile#: 706-821-1838
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Telephone #:
Facsimile#:
Janet Foster
Environmental Project Administrator
4244lntemational Parkway, Suite 104
Atlanta, GA 30354
(404) 362-4501
(404) 362-2550
EPD:
Name:
Title:
Mailing Address:
P. WAIVER
The waiver by EPD of any breach of any provision contained in this Agreement shall not be deemed to
be a waiver of such provision on any subsequent breach of the same or any other provision contained in
this Agreement. No such waiver or wai vers shall serve to establish a course of performance between the
parties contradictory to the terms hereof.
Q. AUTHORITY/OPEN MEETINGS
GRANTEE warrants that it has full power and authority to enter into and perform this Agreement, and
that the person signing on behalf of GRANTEE has been' properly authorized and empowered to enter
into this Agreement. GRANTEE certifies that in approving this Agreement that it has complied with the
requirements of Chapter 14 of Title 50 of the Official Code of Georgia Annotated regarding open
meetil1gs, GRANTEE further acknowledges that it has read this Agreefnent, understands it and agrees to
be bound by it.
R. SEVERABILITY
If any term or provision of this Agreement shall be found to be illegal or unenforceable then,
notwithstanding, this Agreement shall remain in full force and effect and such term or provision shall be
deemed stricken herefrom.
s. HEADINGS
.The paragraph headings used in this Agreement are for reference purposes only and shall not be deemed
a part of this Agreement.
T. AMENDMENTS IN WRITING
No amendment to this Agreement shall be effective unless it is in writing and signed by duly authorized
representatives of the parties,
U. ASSIGNMENT
GRANTEE shall not assign its right to receive Reimbursed Costs, or any obligations required of it
pursuant to this Agreement without the express written consent of EPD,
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v. HOLD HARMLESS OBLIGATIONS & INDEMNITY
(a) GRANTEE shall hold EPD, its agents and employees, harmless from any and all claims resulting
from or arising out ofthe grant, including, without limitation, damage claims for injury to persons or
property, In the event a lawsuit is filed against EPD or the State of Georgia in connection with the
Agreement, GRANTEE shall, at its own expense, be obligated to and shall have the duty to participate in
the defense of the lawsuit if EPD gives GRANTEE notice in writing of the institution of such suit,
permits GRANTEE to fully participate in the defense of the suit, and gives GRANTEE all available
information, assistance and authority or enable GRANTEE to do so. No settlement or compromise of
any claim, loss or damage asserted against EPD or the State shall be binding upon EPD or the State
unless expressly approved in writing by EPD and the State.
(b) GRANTEE has submitted an application for the funds herein, and expressly acknowledges that
EPD, its agents and employees, in passing through such funds, has neither assumed nor undertaken any
legal duties to GRANTEE or others. GRANTEE agrees to make no claims or demands against EPD, its
agents or employees, for any damages that may result from or arise out of the disbursement of the funds
hereunder, even if such claims or demands are made against GRANTEE,
W. CONFLICTS OF INTEREST
GRANTEE hereby attests that all of the officials of GRANTEE have certified that they have not violated
any applicable conflict of interest law under either state law (O,C.G,A. 99 45-10-20 through 45-10-28
and 36-67 A-I through 36-67 A-4) or under any local ordinance, charter, rule, or regulation and that they
shall comply with same throughout the term of this Agreement.
x. COPYRIGHT
No report, surveys, or other documents produced in whole or in part under this Agreement shall be the
subject of any application for copyright by or on behalf of GRANTEE,
Y. DRUG-FREE WORKPLACE
GRANTEE hereby certifies that:
(1) A drug-free workplace will be provided for GRANTEE'S employees during the performance of
this Agreement; and
(2) It will secure from any subcontractor hired to work in a drug-free workplace the following written
certification: "As part of the subcontracting agreement with (Contractor's Name), (Subcontractor's
Name) certifies to the Contractor that a drug-free workplace will be provided for the subcontractor's
employees during the performance of this Agreement pursuant to paragraph 7 of subsection B of Code
Section 50-24-3."
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z. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties with respect to the subject matter;
all prior agreements, representations, statements, negotiations, and undertakings are superseded hereby.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first written above.
GEORGIA DEPARTMENT OF NATURAL RESOURCES,
ENVIRONMENTAL PROTECTION DIVISION ("EPD")
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Harold F, Reheis, Director
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MY GGMM\33'~N txrtRES 2J28J06
Augusta Richmond County Government ("GRANTEE")
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Bob Young, Mayo
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RESOLUTION
WHEREAS, the Board of Commissioners of Augusta Richmond County has applied to the
Environmental Protection Division of the Department of Natural Resources for a grant of financial
assistance programs; and
WHEREAS, such programs are necessary to provide adequately for the protection of public health and _
welfare;
IT IS HEREBY RESOLVED by the Board of Commissioners that the proposed Agreement for this
STATE GRANT be and the same is hereby approved and the Chairman is herewith authorized to
execute, on behalf of Augusta Richmond County and the Board of Commissioners, referenced
Agreement and any other related documents or papers necessary to obtain the grant as provided therein,
This 18th day of July, 2002
A TrEST:
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Commissioner
FEDERAL ID# 58-2204274
Commissioner
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RESOLUTION
WHEREAS, the Board of Commissioners of Augusta Richmond County has applied to the
Environmental Protection Division of the Department ofNatur~l Resources for a grant of financial
assistance programs; and
WHEREAS, such programs are necessary to provide adequately for the protection of public health and.
welfare;
IT IS HEREBY RESOL YED by the Board of Commissioners that the proposed Agreement for this
STATE GRANT be and the same is hereby approved and the Chairman is herewith authorized to
execute, on behalf of Augusta Richmond County and the Board of Commissioners, referenced
Agreement and any other related documents or papers necessary to obtain the grant as provided therein.
A TrEST:
cr Mayor
This 18th day of .July ,2002
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County C rK
(Seal)
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Commissioner \
FEDERAL ID# 58-2204274
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Conirru s ner
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CERTIFICATION
I do hereby certify that the above is a true and correct copy of the Resolution duly adopted by
Augusta Richmond County on the date so stated in said Resolution.
I further certify that I am the County Clerk and that said Resolution has been duly entered in the
official records of said County and remains in full force and effect this 18 th day o~, 2002,
S: \Land\LA N D DOCSVh ard i n \2002gran ts\Coun ty Agrccmen t. DOC
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Georgia Department of Natural Resources . ......U "
Environmental Protection Division - Scrap Tire Management ~rogro..niitH~'&ADMINISTRAfiv"E
Local Government Enforcement and Education Grant I S~EEQID.PROG~~_
Application Cover Page
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A-
Name of Applicant AUGUSTA RICHMOND COUNTY GOVERNMENT
Address 530 GREENE STREET
AUGUSTA GA 30901
Contact Person (name and title) MR. ARMANDO TOTKA, AUDITOR
Telephone Number (706) 312-5050 FAX Number (706) 312-4277
E-mail at5389@co.richrnond.ga . us FEl Number
Applicant prepared by (Name/organization/telephone number)A1TGUSTA-RICHMOND COUNTY LICENSE
& INSPECTION DEPAR~ (706) 312-5050
Participating Local Government Population Designated Representative
(Name, title and telephone number)
All! 1....lll RICHMOND COUNTY 210 000 ~. ROBERT H. SHERMAN I II
DIRECTOR
(706) 312-5050
Local Environmental Compliance Program Funding Requested
_New program
~ On-going Program
I, the undersigned authorized representative of the applicant, certify that to the best of my knowledge the
infonnation contained in this pre-application is true and correct; the participating local governments have
approved and locally adopted solid waste management plans and the participating local governments are
qualified local governments under the Georgia Planning Act, have an approved and locally adopted S'ervice
Delivery Strategy, and,are in compliance with the Solid Waste Act and Rules for Solid Waste
Management.
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A~thorized Representative Signature
2/27/02
Date
Mail application to:
ROBERT H. SHERMAN III
Name & Title (please print)
Georgia Environmental Protection Division
Scrap Tire Program
Attn: Local Government Enforcement and
Education Grant Program
4244 International Parkway, Suite 104
Atlanta, Georgia 30354.
DIRFCTOR
FY2002 Guidelines
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BUDGET INFORMATION
STATE AND NON-STATE FUNDS
GRANTEE: Augusta-Richmond County
Requested Funds / EPD Changes
PERSONNEUFRINGE: Program Staffing Annual Salary Rate Full/Part Time State Funds Request Local Match State Funds Awarded
(1 yrl 05 yrl 0.25 yr) (on-going programs (for EPa use)
must provide a 20%
local match)
Position Title
Code Enforcement Officer $ 30,000.00 Full-Time $ 24,000.00 $ 6,000.00 $ 24,000.00
Fringe $ 6,000.00 $ 4,800.00 $ 1,200.00 $ 4,800.00
Educator $ 12,500.00 Part-Time $ 10,000.00 $ 2,500.00 $ 10,000.00
Educator $ 12,500.00 Part-Time $ 10,000.00 $ 2,500.00 $ 10,000.00
Frinae - Educator $ 5,000.00 $ 4,000.00 $ 1,000.00 $ 4,000.00
PERSONNEUFRINGE TOTAL COST = $ 52,800.00. $ 13,200.00 $ 52,800.00
REGULAR OPERATING EXPENSES: State Funds Request Local Match State Funds Awarded
Enforcement:
Vehicle Maintenance/ Fuel $ 2,500.00 $ 2,000.00 $ 500.00 $ 2,00000
Field and Office Supplies $ 1,800.00 $ 1,440.00 $ 360.00 $ 1,440.00
Printina/Postage/Publicitv $ 300,00 $ 240.00 $ 60.00 $ 240.00
Education:
Business Cards, Copier Paper, Ink Jet Cartridges $ 400.00 $ 320.00 $ 80.00 $ 320.00
Educational Handouts; Signs for Litter; Free Events $ 6,500.00 $ 5,200.00 $ 125.00 $ 500.00
Advertisinq Space - newspapers $ 1,000.00 $ 800.00 $ 200.00 $ 800.00
REGULAR OPERATING EXPENSES TOTAL COST = $ 10,000.00 $ 1,325.00 $ 5,300.00
EQUIPMENT: List each item anticipated State Funds Request Local Match State Funds Awarded
Education: Laptop Computer $ 2,000.00 $ 1,600.00 $ 400.00 $ 1,600.00
EQUIPMENT TOTAL COST= $ 1,600,00 $ 400.00 $ 1,600.00
State Funds Request Local Match State Funds Awarded
TRAVEL & TRAINING: List anticipated costs for
training seminars, lodging, meals, and mileage
Enforcement Travel/Trainina 2000 $ 1,600.00 $ 400.00 $ 1,600.00
Education KGB Meetings/Training; SWMA Seminars;
GRC Meetings $ 1,500.00 $ 1,200,00 $ 187.50 $ 750.00
TRAVEL & TRAINING TOTAL COST= $ 2,800.00 $ 587.50 $ 2,350.00
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MOTOR VEHICLE PURCHASE: State Funds RequeslE Local Match Slate Funds Awarded
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MOTOR VEHICLE PURCHASE TOTAL COST=
TELECOMMUNICATIONS: State Funds Request Local Match State Funds Awarded
Enforcement: Cell ohone monthly service not to excee'd $35/month 420 $ 336.00 $ 84.00 $ 336.00
Enforcement: Internet Service not to exceed $22/ month 264 $ 211.20 $ 52.80 $ 211.20
TELECOMMUNICATIONS TOTAL COST= $ 547.20 $ 136.80 $ 547.20
CONTRACTUAL: List each planned contract State Funds Request Local Match State Funds Awarded
separately, type of services to be procured and the
estimated cost
CONTRACTUAL TOTAL COST=
State Funds Request Local Match State Funds Awarded
OTHER: Explain by major categories any items not
included in above standard categories
I
,.
-
OTHER TOTAL COST=
GRAND TOTAL: (Sum of Items a, through h.) State Funds Request Local Match State Funds Awarded
GRAND TOTAL COST= $ 78.246.50 $ 67,747.20 $ 15,649.30 $ 62,597.20
Budget Agreement Clause:
I have reviewed the revisions EPD has made to our Local Environmental Compli ce
Object Class Categories." Our Local Government is agree"able to the changes ade
SignaturfjiJ
Print Name Bob
Title
Mayor
Date
July 18, 2002
. -- ~.....:.:-::::-:~:::.-.~.__.~._.
AUGUSTA LICENSE & INSPECTION DEPARTMENT
ROBI,R1 11. SHERMAN. 111
DIRECTOR
181~ MA.R\l:-l GRIFFr.\ ROAD
P. O. BOX 6399
At.:GLJST A, GEORGIA 30906
(706)3 12-5050 FAX: 312-5037
BUILDING PERMITS: 312.~050
BUSINESS LICENSE: 312.~0~3
ALCOHOL LICENSE: 312-5038
CODE E"FORcEME~l: 312-~049
TO: GEORGIA ENVIRONMENTAL PROTECTION DIVISION
PLANNING AND ADMINISTRATIVE SUPPORT PROGRAM
ATTN: LOCAL GOVERNMENT ENFORCEMENT GRANT PROGRAM
FROM: AUGUSTA RICHMOND COUNTY GOVERNMENT
LICENSE & INSPECTION DEPARTMENT
ARMANDO TOTKAO ~
AUGUST A RICHMOND COUNTY PROGRAM WORK PLAN
LOCAL GOVERNMENT ENFORCEMENT
Augusta Richmond County Government is entering another year of enforcing the clean
up of scrap tire piles and other solid wastes in the Augusta Richmond County area. As the
second largest local jurisdiction in the state, there are approximately 181 scrap tire
generators. This grant would be utilized for maintaining salary and wages of the code
enforcement officer, as well as operating costs and training.
Georgia EPD has funded the following grants:
1 st year grant- $65,800
2nd year grant- $29,325 Augusta Richmond County contributes $9775.00
2nd year grant- $35,000 (On going) Augusta Richmond County contributes $8750.00
3rd year grant - $33,560 (On going) Augusta Richmond County contributes $8390.00
Augusta Richmond County has a population of approximately 210,000. The Augusta
Richmond County License & Inspection Department and Metro Augusta Clean &
Beautiful have continued to produce effective enforcement and education programs and
the Environmental Enforcement Officer will work in conjunction with Metro Augusta
Clean & Beautiful. The officer will help with properly educating and informing citizens,
industry and other local government departments with the importance of proper solid
waste management and the consequences of non compliance with state and local scrap
tire/solid waste ordinances.
In outlining a detailed work plan for our environmental enforcement, we have
swnmarized the following areas that we feel are of the greatest importance.
Augusta-Richmond County currently has approximately 181 active generators and the
number continues to escalate as new automotive businesses move into the area. Although
the current program is a proven success, we have set higher standards for the year ahead
to involve more community programs, more physical involvement, and better
environmental awareness to the business owners, as well as residents concerning the
crucial elements of the environmental issues of our area.
Augusta Richmond County will continue to make plans to pursue salvage yards that are
in violation of local ordinances and state laws. We plan to make cases against salvage
yards for the successful removal of scrap tires and solid waste. Also, there are plans to
hold education forums relating to environmental issues. Local Government Enforcement
Officer has held neighborhood meetings with government officials.
We will c'ontinue to conduct the following activities:
The environmental officer will take photos, count and measure scrap tire piles. The
activity will be conducted throughout the year and the environmental enforcement officer
will'i;dentify existing scrap tire sites. By identifying the illegal dumpsites, the
environmental enforcement officer will have citations written to the property owner.
Scrap Tire generators, carriers, and sorters will be inspected for state identification
number, permits for using scrap tires, record keeping of manifests, the transporting of
scrap tires and storage of scrap tires. This activity will be conducted every quarter.
Augusta Ricrunond County is in compliance with Georgia Solid Waste Act and Rules.
Augusta Ricrunond County has been complying with the "Expectations of Local Code
Enforcement Officers."
Major accomplishments in 2001:
Augusta Richmond CountY has been successful removing scrap tires, solid waste, and
cleaning up other environmental hazards. In 2001, Augusta Richmond County
successfully removed approximately 14,500 scrap tires that were properly disposed.
There were a total of three hundred thirty - two complaints, one hundred forty-one
citations, ninety-two written warnings, thirty illegal dump investigations, and tWo
hundred thirty -two generator inspections. Fifty solid wastes clean up have been made as
well as 31 large dumps have been cleaned.
Relationships between government and private industry concerning environmental issues
continue to improve.
Environmental Code Annual Activity Report 2001
60
50
40
30
20
10
o
1 st Otr 2nd Otr 3rd Otr 4th Otr
0 Solid Waste Com plaints (] Illegal Dum p Com plaints
. Generator Inspections II Inert Landfill Inspections
[I Soil & Erosion Inspections [I H20 Inspections
~
''::'\ ~
. Other Environm ental Inspections
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I
EDUCATION COMPONENT r;OR
ENVIRONMENTAL EDUCATION
SCRAPE TIRE GRANT 2002-2003
EDUCATION/SOLID WASTE PROGRAMS- include, but are not limited
to the following:
1. School Education- The Emily Earth Program, a curriculum school
year that includes scrape tire education.
2. Earth Day Activities- April 22,.2002
3. National Recycling Day- November 2002
4. The Great American Cleanup- full month of April and
part of May
5. Telephone Book Recycling 'Program- June - July 2002
6. Rivers Alive- River cleanup - September and October
7. The newspaper/magazine recycling program with schools
and churches year round.
8. PET-plastics recycling education
9. Annual Christmas Tree Recycling- January 2003
10. The adopt-a-highway/road program year round
11. Other activities that are developed throughout the year
12. Updating website year round
13. Respond to numerous daily calls seeking cleanups of community and
daily solid waste disposal options.
14. Dispense disposable cardboard trash boxes for community events.
15. Provide a library of educational materials, and videos
for educators and the general public.
16. Public Speaking - as requested
17. Community exhib/ts - as requested, i. e. Boy Scouts, Girl Scouts,
Exchange Club Fair, and civic groups.
. For coord/nation and implementation of the above and
additional programs, we feel it necessary to have 2 part
time educators, each having certain areas of responsibility, yet'
knowing the job of all programs. One of the educators works 3
days per week and the other two days.
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Exhibit B
- ,
Expectations of Local Environmental Code Enforcement Officers
The Environmental Code Enforcement Officer's primary responsibilities are to:
1. Contact EPD staff within the first week of hiring to schedule an initial orientation
meeting.
2. Attend enforcement training as directed by EPD staff.
3. Keep accurate and complete support documentation of day to day activities, including
hours worked, cases, and inspections.
4. Inventory and assess the number of illegal dumps including scrap tire piles located
within the regulatory boundary.
a. Issue citations or notices of violation for dumpers or property owners.
b.Notify EPD of dumps that are not cleaned up.
c. Prioritize the scrap tire piles according to potential danger to human health and
the environment
d. Seek local and state assistance for clean up.
e. Keep records on how many tires are cleaned up and by whom.
5. Inspect all scrap tire generators at least once per year:
a. Do they have an EPD issued scrap tire generator identification number?
b. Are they using permitted scrap tire carriers?
c. Are they maintaining copies of completed manifests? Are the manifests
completed properly?
d. Are the scrap tires being transported only to an end user or to a scrap tire
processor or disposal facility approved by EPD?
e. Is the number of scrap tires on site within the allowable storage limits?
f Are their Scrap Tire Fee Reports current?
6. Inspect scrap tire sorters quarterly:
a. Do they have an EPD issued scrap tire generator identification number?
b. Do they have an EPD issued Carrier Permit (if required)?
c. After sorting the tires, are they properly re-manifesting the disposition of the scrap
tires from the sorting operation to an EPD approved end user or processor?
d. Are they maintaining records of tires received, sorted, and scrap tires removed?
e. Are their quarterly sorter reports current?
f. Is the number of scrap tires on site within the allowable storage limits?
g. Are they processing and removing at least 75% of tires received during the
quarter?
h. Are they in compliance with all other requirements of processing facilities?
...
7. Inspect scrap tire carriers. . .
a. When a generator inspection identifies a carrier who is improperly
completing manifests or failing to return manifests to generators, or
b. . When a problem carrier is identified by illegal dumping or a complaint
8. Assess and address problems or complaints involving:
a. Littering
b. Open burning
c. Improper management of construction and demolition waste
d. 'Vard trimmings collection and disposal
e. Other local solid waste management problems
f. Review local ordinances that address these problems and recommend
revisions where necessary.
9. The Environmental Code Enforcement Officer shall not be the local issuing
authority for erosion and sedimentation (E&S) control, but the officer may assist
in identifying violations, educating the regulated community on E&S avoidance
and writing citations.
10. Communicate and coordinate with the entity responsible for education, as well as
any local recipient of a GEF A Recyciingand Waste Reduction grant, to help
ensure that effective methods are being used to convey to citizens, school
children, industry, and other local government departments the importance of
proper solid waste management and the consequences of noncompliance with
state and local solid \vaste ordinances.
11. Communicate and coordinate with the local DNR Wildlife Resources
Conservation Officer as well as other resource agencies such as the Georgia Soil
and Water Conservation Commission, Georgia Forestry Commission, US Fish
and Wildlife Service, Georgia Power, etc.
12. Communicate on a regular basis with EPD Scrap Tire Program staff.
13. Submit a report of the above activities and grant work tasks to EPD on a quarterly
basis on forms provided by EPD. Progress reports are due to EPD fifteen days
after the end of the quarter.
The following activities are not allowable activities under the EPD Enforcement &
Education Grant:
1. animal control
2. septic tank inspections
3. building code inspections
4. business license inspections
,
'-.
Exhibit C
Expectations of Local Education Programs
The educational component funded by this grant is required to:
1. Promote tire recycling and reuse.
2. Promote citizen involvement in tire abatement programs.
3. Educate tire dealers in the requirements of the Scrap Tire Management Program.
4. Coordinate a comprehensive environmental education program including the
promotion of solid waste management, waste reduction and recycling. Utilize
information and resources available on the Environmental Education in Georgia
website at \vvvw.EEinGEORGIA.org.
..
5. Communicate and coordinate efforts with the entity responsible for enforcement, as
well as any local recipients of the OEF A Recycling and Waste Reduction grants, to
help ensure that effective methods are being used to convey to citizens, school
children, 'industry, and other local government departments the importance of proper
solid waste management and the consequences of noncompliance with state .and local
environmental ordinances.
6. Communicate and coordinate efforts \\lith other local natural resource managers.
7. Submit a report of activities to EPD on a qUaI1erIy basis on forms provided by EPD.
Progress reports are due to EPD fifteen days after the end of the quarter.
S:\Land\LANDDOCS\Jhardin\O I grants\EXHI BITS. DOC
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EN~RONMENTALCODEENFORCEMENT
Scrap Tire Trip Report
1. Date of Visit:
2. Type of Visit: o Routine
3. Name of Facility/Site:
4. Discussed with:
Date of Report:
o Follow-up
o Complaint
10#:
5. Address of Facility/Site:
Street/P.O.:
City, County, State, Zip:
Telephone:
Owner/Operator Mailing Address:
Street/Po 0.:
City, County, State, Zip:
Telephone:
6. Type of Facility/Site:
o Dealer
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7. Violations Observed:
OPermit/ID # o Manifest
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o Carrier
o Other:
OStockpile' DFireNector
8. Action Taken/Proposed:
OConference ONOV
OCitation OWarning
9. If Tire Dump - Attach map indicating location
Number of Tires:
. 10. Photographs:
DYes
ONo
11. Comments:
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#
File Location:
Reviewed by
Date
Compliance Officer
TRIPRPT.xls
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