HomeMy WebLinkAboutAGREEMENT BETWEEN AUGUSTA, GA AND WSP USA INC._ RFP#19-182: ARTS 2045 METROPOLITAN TRANSPORTATION PLAN UPDATE AGREEMENT NO. 182807
BETWEEN
WSP USA INC.
AND
CITY OF AUGUSTA,GEORGIA
THIS AGREEMENT is made and entered into as ofU`sC CO, 2019, by and between WSP USA
INC., a New York corporation,with offices at 3340 Peachtree
eachtre oad NE,Suite 2400,Atlanta,Georgia, 30326
(hereinafter called"WSP USA"), and the City of Augusta, Georgia, a municipal corporation with offices at
535 Telfair Street, Augusta, Georgia, 30901 (hereinafter called "CLIENT"). (Individually "Party" and
collectively"Parties").
NOW, THEREFORE, in consideration of the promises made herein, and other good and valuable
consideration exchanged between the Parties, it is agreed:
FIRST: ENGAGEMENT OF WSP USA
CLIENT retains WSP USA to perform certain advisory services in support of a bid to provide professional
planning services to prepare the Augusta Regional Transportation Study 2050 Metropolitan Transportation
Plan (MTP) Update (hereinafter called the"PROJECT")as an independent contractor subject to the terms,
conditions, and stipulations as hereinafter stated.
SECOND: SCOPE OF SERVICES
The scope of services to be provided by WSP USA under this Agreement are those more fully described in
the attached Exhibit A("Services").
THIRD: COMPENSATION
Compensation under this Agreement shall be according to the Fees as set forth in Exhibit A,attached hereto
and incorporated into this Agreement by reference.
FOURTH: EFFECTIVE DATE AND DURATION
1. This Agreement shall become effective from the day and year first written above. Unless
terminated or extended,this Agreement shall have a term of eighteen(18)months and shall expire
at the end of that period. CLIENT reserves the right, upon the mutual agreement of the Parties,
to extend the term of this Agreement,and to increase the original compensation amount by giving
written notice to WSP USA at least thirty (30) days prior to the expiration of the original term of
the Agreement. WSP USA shall not perform any of the SERVICES and CLIENT shall not pay for
any SERVICES performed or expenses incurred by WSP USA after this Agreement has expired.
2. WSP USA shall not begin any work under the terms of this Agreement until authorized in writing
by CLIENT. The established expiration date of this Agreement shall be extended as necessary by
CLIENT in the event of a delay attributable to CLIENT, or because of delay or default caused by
fire, riot,acts of God,or war where such cause was beyond the reasonable control of CLIENT or WSP
USA, respectively. WSP USA shall, however, make reasonable efforts to mitigate such a cause of
delay or default and shall, upon the cessation of the cause, diligently pursue performance of its
obligations under this Agreement.
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FIFTH: PAYMENT
1. Payments will be made within thirty (30) days after receipt of a proper invoice. Invoices must
reference the Agreement Number, a list of products delivered, all applicable tasks for which
payment is being requested, rates charges and amounts due. Invoices shall be addressed to:
City of Augusta
Department: Planning and Development
535 Telfair Street
Augusta, Georgia, 30901
ATTENTION: MPO-Carla Delaney
Payment shall be sent to:
WSP USA Inc.
P.O. 732476
Dallas, Texas 75373-2476
2. If CLIENT fails to make any payment due WSP USA for services and expenses within thirty(30)days
after receipt of WSP USA's invoice,then:
a) amounts due WSP USA will be increased at the rate of 1.0% per month (or the maximum
rate of interest permitted by law, if less) from and after the 30th day following CLIENT's
receipt of an undisputed invoice; and
b) WSP USA may,after giving seven(10)days written notice to CLIENT,suspend services under
this Agreement until CLIENT has paid in full all amounts due for services,expenses and other
related charges. This provision shall only apply to undisputed invoices.
3. If CLIENT contests an invoice, CLIENT may withhold only that portion so contested, and must pay
the undisputed portion.
4. If an invoice does not comply with the Agreement's requirements, the CLIENT shall return it within
five (10) days after receipt or in as much time required to review the requisite duties performed
with the reasons why it is not a proper invoice. CLIENT will take into account untimely notification
when computing any interest penalty owed WSP USA.
SIXTH: PROGRESS REPORTING
WSP USA shall have regular calls with the CLIENT, as needed to discuss the various phases and the order
of performance of the SERVICES in sufficient detail.
SEVENTH: MODIFICATION OF AGREEMENT
1. The SERVICES set forth in Exhibit A of this Agreement may be reduced, modified,expanded within
or beyond the scope of this Agreement by written agreement modifications executed by CLIENT
and WSP USA.
a. Except as provided in Paragraph b, below, in the event CLIENT requires a reduction,
expansion, or modification of the SERVICES, CLIENT shall issue to WSP USA a written
notification which specifies such reduction, expansion, or modification. Within thirty (30)
days after receipt of the written notification, WSP USA shall provide CLIENT with a detailed
cost and schedule proposal for the work to be performed or to be reduced. This proposal
shall be accepted by CLIENT or modified by negotiations between CLIENT and WSP USA
and, thereafter, an agreement modification shall be executed in writing by both parties.
b. Notwithstanding Paragraph a, above, CLIENT may at any time, by written order, make
changes within the general scope of this Agreement to the SERVICES to be performed by
WSP USA. If any such change causes an increase or decrease in the estimated cost of, or
the time required for, the performance of any part of the work under this Agreement,
whether or not changed by the order, CLIENT shall make such adjustments as are
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appropriate and equitable and shall modify the Agreement in writing accordingly. Any
claim by WSP USA for adjustment under this clause must be asserted within thirty (30)
days from the date of receipt by WSP USA of the notification of change, provided however,
that CLIENT, if it decides that the facts justify such action, may receive and act upon such
claim asserted at any time prior to final payment under this Agreement. Failure to agree
to any adjustment shall be a dispute subject to the provisions of Section Eighteenth.
2. No services for which additional cost or fee will be charged by WSP USA shall be furnished without
the prior express written authorization of CLIENT.
3. Unless specified in a written agreement modification, no change, reduction, modification or
expansion of the SERVICES within or beyond the scope of this Agreement shall serve to modify the
terms and conditions of this Agreement.
EIGHTH: DATA TO BE FURNISHED BY CLIENT
CLIENT agrees to furnish to WSP USA any plans and any other data available to CLIENT and not prohibited
by law upon request by by WSP USA for the rendition of the SERVICES described herein.
NINTH: INDEPENDENT CONTRACTOR
1. WSP USA shall perform the SERVICES as an independent contractor. Although CLIENT reserves
the right to (i) to determine the delivery schedule for the SERVICES to be performed and (ii) to
evaluate the quality of the completed performance, CLIENT cannot and will not control the mean
or manner of WSP USA's performance. WSP USA is responsible to determining the appropriate
means and manner of performing the SERVICES.
2. WSP USA shall be responsible for all federal, state or local taxes applicable to compensation or
payments paid to WSP USA under this Agreement. CLIENT will not withhold from such
compensation or payments any amount(s) to cover WSP USA's federal, state or local tax
obligations. WSP USA is not eligible for any social security, unemployment insurance or workers'
compensation benefits from compensation or payments paid to WSP USA under this Agreement,
except as a self-employed individual.
TENTH: INSURANCE
1. WSP USA shall, at all times that this Agreement is in effect, cause to be maintained in force and
effect an insurance policy(s) that will ensure and indemnify the CITY against liability or financial
loss resulting from injuries occurring to persons or property or occurring as a result of any
negligent error, act, or omission of the WSP USA in performance of the work during the term of
this Agreement.
2. WSP USA shall provide,at all times that this agreement is in effect, Worker's Compensation
insurance in accordance with the laws of the State of Georgia.
3. WSP USA shall provide, at all times that this Agreement is in effect, Insurance with limits of not
less than:
a. Workmen's Compensation Insurance— in accordance with the laws of the State of
Georgia.
b. Commercial General Liability Insurance—in an amount of not less than One Million
($1,000,000) Dollars per occurrence and in the aggregate covering bodily injuries,
including those resulting in death, and property damage.
c. Valuable Papers Insurance—in an amount sufficient to assure the restoration of any
plans, drawings, field notes, or other similar data relating to the work covered by the
Project.
d. Professional Liability Insurance—in an amount of not less than One Million ($1,000,000)
Dollars per claim and in the aggregate.
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4. CITY will be included as an additional insured with respect to WSP USA's liabilities hereunder in
insurance coverage's identified in item (b).
5. The policies shall be written by a responsible company(s), authorized to do business in Georgia
with an A.M. Best rating of A-VII or better,and shall be noncancellable except on thirty-(30)days'
written notice to the CITY.
ELEVENTH: INDEMNITY
1. Except for willful misconduct of CLIENT, WSP USA shall indemnify, protect, defend and hold
harmless CLIENT and any and all of its officers, directors, agents, and employees from and against
any claims, charges, damages, costs, expenses, judgments, civil fines and penalties, liabilities or
losses of any kind or nature whatsoever which may be sustained or suffered by or secured against
CLIENT and/or its officers,directors,agents,and employees by reason of any damage to property,
injury to persons or any action that may arise out of the performance of such services rendered
pursuant to this Agreement to the extent such is caused by any negligent act,omission or error of
WSP USA, its officers, directors, agents, employees or subconsultants.
2. Notwithstanding any other provisions of this Agreement, and to the greatest extent permitted by
law, WSP USA's total aggregate liability for injury or damage to CLIENT arising in any way out of
this Agreement,caused by breach of(including, but not limited to loss of use, opportunity, profits,
or business)shall in no event exceed a sum equal to the total of professional fees paid by CLIENT
to WSP USA for performance of the Services.
TWELFTH: PERSONAL LIABILITY
No liability arising out of this Agreement shall accrue against any individual, director, shareholder,
representative, or fiduciary of WSP USA unless caused by fraud or willful misconduct.
THIRTEENTH: TERMINATION
1. Parties' Right to Terminate for Convenience. This Agreement may be terminated at any time
by mutual written consent of the Parties.
2. CLIENT's Right to Terminate for Convenience. CLIENT may,at its sole discretion,terminate this
Agreement, in whole or in part, upon 30 days written notice to WSP USA.
In such an event,WSP USA shall be paid for the services rendered,an amount bearing the same ratio
to the total Agreement price as the amount of services completed or partially completed and delivered
to CLIENT bears to the total amount of services provided for herein, in addition to all reasonable
termination expenses as determined in good faith by the mutual agreement between CLIENT and WSP
USA as an amendment to the Agreement.
3. Client's Right to Terminate for Cause. CLIENT may terminate this Agreement, in whole or in
part, immediately upon written notice to WSP USA, or at such later date as CLIENT may establish in
such notice, upon the occurrence of any of the following events:
a. WSP USA no longer holds any license or certificate that is required to perform the SERVICES;
or
b. WSP USA commits any material breach or default of any covenant, warranty, obligation or
agreement under this Agreement,fails to perform the SERVICES under this Agreement within
the time specified herein or any extension thereof,or so fails to perform the SERVICES as to
endanger WSP USA'S performance under this Agreement in accordance with its terms, and
such breach,default and failure is not cured within 10 business days after delivery of CLIENTS
notice,or such longer period as CLIENT may specify in such notice.
In such an event, WSP USA shall be paid for the value of services rendered and delivered to CLIENT
up to the time of termination less any additional expenses created by the breach. If it is determined
for any reason that WSP USA was not in default or that WSP USA'S failure to perform is without WSP
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USA'S or its employee's default or negligence,the termination shall be deemed to be a termination for
the convenience of CLIENT.In such an event, WSP USA shall be compensated in accordance with the
Termination for Convenience clauses listed previously.
4. WSP USA's Right to Terminate for Cause.
a. WSP USA may terminate this Agreement by giving written notice to CLIENT if CLIENT fails
to pay WSP USA pursuant to the terms of this Agreement and if CLIENT fails to cure within
7 business days after receipt of WSP USA'S written notice, or such longer period of cure as
WSP USA may specify in such notice.
b. WSP USA may terminate this Agreement, for reasons other than nonpayment, if CLIENT
commits any material breach or default of any covenant, warranty,obligation or agreement
under this Agreement, fails to perform under the Agreement within the times specified, or
so fails to perform as to endanger WSP USA'S performance under this Agreement,and such
breach, default or failure is not cured within 10 business days after delivery of WSP USA's
notice, or such longer period as WSP USA may specify in such notice.
FOURTEENTH: OWNERSHIP OF DOCUMENTS
CLIENT acknowledges that any software, research, reports, studies, estimates, data, photographs,
negatives or other documents, plans, drawings, memoranda, computation sheets or materials prepared
by WSP USA in the performance of its obligations under this Agreement are to remain the property of WSP
USA. WSP USA, however, grants CLIENT a license to use said materials on the PROJECT, extensions of
the PROJECT, and other projects of CLIENT, subject to the following limitations:
1. CLIENT acknowledges that such materials are not intended or represented to be suitable for use on
the PROJECT unless completed by WSP USA,or for use or reuse by CLIENT or others on extensions
of the PROJECT or on any other project without written verification or adaptation by WSP USA;
2. any such use or reuse, or any modification of the such materials, without written verification,
completion, or adaptation by WSP USA, as appropriate for the specific purpose intended, will be at
CLIENT'S sole risk and without liability or legal exposure to WSP USA or to WSP USA's
subconsultants;
3. CLIENT shall indemnify and hold harmless WSP USA and WSP USA's subconsultants from all claims,
damages, losses, and expenses, including attorneys'fees, arising out of or resulting from any use,
reuse, or modification without written verification, completion, or adaptation by CLIENT; and
4. such limited license to CLIENT shall not create any rights in third parties.
FIFTEENTH: SUCCESSORS AND ASSIGNS
The Parties shall not assign, sublet, sell, transfer, or otherwise dispose of any interest in this Agreement
without the prior written approval of the other party. Any unauthorized attempt thereat shall be void and
unenforceable.
This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and
permitted assigns, but shall not inure to the benefit of any third party or other person.
SIXTEENTH: NONWAIVER
No failure or waiver or successive failures or waivers by the Parties, their successors or permitted assigns,
in the enforcement of any condition, covenant, or section of this Agreement shall operate as a discharge
of any such condition, covenant,or section nor render the same invalid, nor impair the right of the Parties,
their successors or permitted assigns, to enforce the same in the event of any subsequent breaches by the
other Party, their successors or permitted assigns.
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SEVENTEENTH: NOTIFICATION
All notices required or permitted under this Agreement shall be in writing and shall be deemed sufficiently
served if served by Registered Mail addressed as follows:
TO WSP USA: WSP USA Inc.
3340 Peachtree Road NE, Suite 2400
Atlanta, Georgia, 30326
ATTENTION: Claudia Bilotto, Vice President,Atlanta Area Manager
TO CLIENT: City of Augusta
Department: Planning and Development
535 Telfair Street
Augusta, Georgia, 30901
ATTENTION: MPO-Carla Delaney
EIGHTEENTH: DISPUTES; GOVERNING LAW
1. Any and all claims, disputes, and other matters in question arising out of or relating to this
Agreement or the breach thereof shall first be referred to each Party's senior management for good
faith negotiations. If such negotiations fail to resolve a dispute within forty-five (45) days from
delivery of a written notice requesting referral, either party may pursue its rights through the
judicial process.
2. The law of the State of Georgia shall govern the CONTRACT between CLIENT and WSP USA with
regard to its interpretation and performance, and any other claims related to this agreement.
3. All claims, disputes and other matters in question between CLIENT and WSP USA arising out of or
relating to the Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. WSP USA, by executing this Agreement, specifically consents to
jurisdiction and venue in Richmond County and waives any right to contest the jurisdiction and
venue in the Superior Court of Richmond County, Georgia.
NINETEENTH: KEY PERSONNEL
WSP USA has designated Glenn Coyne, FAICP as the Project Manager (PM). In the event that the PM is
unable to continue performance under this Agreement, the appointment of a replacement of equal caliber
shall be subject to the prior written approval of CLIENT. WSP USA agrees to assign specific individuals to
key positions. WSP USA agrees that, upon commencement of the SERVICES to be performed under this
Agreement, key personnel shall not be removed or replaced without prior written notice to CLIENT.
TWENTIETH: CONFIDENTIAL INFORMATION
1. During the term of this Agreement,each Party may provide the other access to proprietary technical
and commercial information ("Confidential Information")that is to be protected from disclosure to
the same degree as the receiving Party protects its own proprietary information. For purposes of
this Agreement, Confidential Information means commercially sensitive information including but
not limited to technical data, trade secrets or know-how, research, data, market and financial
analysis, technology, designs, drawings, engineering work product, software, inventions,
processes,formulas, and other business information that is i)marked as proprietary or confidential,
and ii)disclosed by one Party to the other,whether directly,indirectly,in writing,orally,by drawing,
or by inspection. If disclosure is not presented in writing, the Party making the disclosure will
provide a written version, marked as Confidential Information, within ten (10) business days from
the date of disclosure. Confidential Information does not include information that i) is known to
the receiving Party at the time of disclosure, ii) has been independently developed by the receiving
Party without reference to the disclosing Party's Confidential Information, iii) has become publicly
known and generally available through no wrongful act of the receiving Party, or iv) is required to
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be disclosed pursuant to the lawful order of a court or governmental body, in which case, to the
extent legally permissible, the Party subject to such order will give prompt notice to the other and
cooperate in that Party's effort to seek appropriate protective orders.
2. Unless authorized in writing by the disclosing Party, the receiving Party will not use Confidential
Information for any purposes other than those anticipated by this Agreement.
3. Each Party agrees to take reasonable precautions to prevent unauthorized use or disclosure of the
other's Confidential Information, and will notify the other as soon as possible after it becomes
aware of or has reason to suspect unauthorized use or disclosure.
4. Upon request from the disclosing Party, the receiving Party will return all copies of Confidential
Information provided under this Agreement(including summaries),or certify that such information
has been destroyed. The receiving Party may retain copies of Confidential Information to the
limited extent required for it to comply with audit or other legal or regulatory obligations or in
accordance with such Party's security, disaster recovery and/or internal procedures regarding
retention of archival copies of the Confidential Information in archived computer system back-up.
5. This section will survive termination of this Agreement.
6. Any obligation under this section in conflict with Georgia Open Records Requirements shall be
waived.
TWENTY-FIRST: PUBLICATION AND PUBLICITY
The Parties, their assignees, employees or agents shall not release or publish any information or material
generated from the PROJECT to others without the express written permission of the other Party. This
requirement shall survive the expiration of this Agreement. WSP USA acknowledges that it may be
requested to release specific findings,forward-looking statements and analyses in the form of documented
reports for the explicit benefit of interested third parties, and that such a release of material will be subject
to and conditioned upon a separate waiver and release between WSP USA and those third parties.
TWENTY-SECOND: NO THIRD PARTY BENEFICIARIES
CLIENT and WSP USA are the only Parties to this Agreement and are the only Parties entitled to enforce
its terms. Nothing in this Agreement gives, is intended to give, or shall be construed to give or provide
any benefit or right, whether directly, indirectly or otherwise, to third persons unless such third persons
are individually identified by name herein and expressly described as intended beneficiaries of the terms of
this Agreement.
TWENTY-THIRD: PROPRIETARY RIGHTS
CLIENT agrees that if copyrights, patentable discoveries or inventions or rights in data should result from
work described herein, all rights accruing from such discoveries or inventions shall be the sole property of
WSP USA.
TWENTY-FOURTH: STANDARD OF PERFORMANCE
CLIENT agrees that WSP USA warrants only and exclusively to CLIENT that the standard of performance
for all professional services performed or furnished by WSP USA under this Agreement will be the care and
skill ordinarily used by members of the applicable profession practicing under similar circumstances at the
same time and in the same locality. The foregoing warranties are exclusive and are in lieu of any
and all other warranties, expressed or implied, arising by law or custom, including, but not
limited to, the implied warranty of merchantability and the implied warranty of fitness for a
particular purpose.
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TWENTY-FIFTH: SUBCONSULTANTS
During the performance of the Agreement, WSP USA may engage subconsultants as may be required for
the timely completion of this Agreement.
TWENTY-SIXTH: OBSERVANCE OF LAWS
Throughout the term of this Agreement, WSP USA shall keep fully informed of all applicable federal, state,
county and local laws, ordinances, codes, rules, and regulations in effect when the SERVICES are
performed, which directly affect work authorized under the terms of this Agreement. WSP USA shall at all
times observe and comply in all material respects with all such laws, ordinances, codes, rules and
regulations in performing its duties, responsibilities and obligations related to this Agreement.
TWENTY-SEVENTH: SECTION HEADINGS
The section headings appearing herein shall not be deemed to govern, limit, modify or in any manner affect
the scope, meaning or intent of the provisions of this Agreement.
TWENTY-EIGHTH: NON-SOLICITATION OF EMPLOYEES
Neither party shall,during the term of this Agreement and for one year after its termination, solicit for hire
as an employee, consultant or otherwise any of the other Party's personnel who have had direct
involvement with the SERVICES, without such other Party's express written consent. If any employee
terminates employment with either Party for any reason during the course of this Agreement, the other
Party has the right to hire such employee as an employee or an independent contractor of other Party with
no compensation being owed.
TWENTY-NINTH: SIGNATORY WARRANTY
The undersigned signatory for CLIENT hereby represents and warrants that he or she is an officer of the
organization for which he or she has executed this Agreement and that he or she has full and complete
authority to enter into this Agreement on behalf of the organization. These representations and warranties
are made for the purpose of inducing WSP USA to enter into this Agreement.
THIRTIETH: INTERPRETATION
This Agreement is the result of negotiations between the Parties,and accordingly the terms and provisions
hereof shall be interpreted and construed in accordance with their usual and customary meanings. The
parties hereby waive the application of any rule of law which otherwise would be applicable in connection
with the interpretation and construction of this Agreement that ambiguous or conflicting terms or provisions
should be interpreted and construed against the party who (or whose attorney) prepared the executed
Agreement or any earlier draft of same.
THIRTY-FIRST: SEVERABILITY
Each part of this Agreement is intended to be separate. If any term, covenant, condition, or provision
hereof is illegal or invalid or unenforceable for any reason whatsoever, such illegality, invalidity or
unenforceability shall not affect the legality, validity or enforceability of the remaining parts of this
Agreement and all such remaining parts hereto shall not be impaired or invalidated in any way, but shall
be legal, valid and enforceable and have full force and effect as if the illegal, invalid, unenforceable part
has not been included.
THIRTY-SECOND: EXTENT OF AGREEMENT
This Agreement represents the entire and integrated agreement between WSP USA and CLIENT and
supersedes and replaces all terms and conditions of any prior agreements, arrangements, negotiations, or
representations, written or oral, with respect to this PROJECT.
[Remainder of page intentionally left blank]
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IN WITNESS WHEREOF, this Agreement for the has been executed by WSP USA and the CLIENT,
effective from the day and year first written above.
WSP USA INC.
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Signed: .,_ ,....
Name&Title: Eric R. Roecks, COO, Sr. Vice President
Dated: 7-2-2019
AUGUSTA,GEORGIA
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Attachments: Exhibit A—Scope of Services
Exhibit B—Fees
Exhibit C—Schedule
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Exhibit A—Scope of Services and Fees
TASK#1: PROJECT ADMINISTRATION AND PROJECT KICKOFF
The CONSULTANT will assign a single person to serve through the life of the contract as
CONSULTANT Project Manager(CONSULTANT PM). ARTS will assign a Project Manager(PM)to
work closely with the CONSULTANT PM.The overall update process and policy decisions will be
guided by ARTS and its committees and subcommittees.
a) The CONSULTANT and ARTS staff will host a project kick-off meeting no more than two (2)
weeks after the Notice to Proceed letter.The Kick-off meeting will be held at the ARTS
offices in Augusta GA at a date and time satisfactory to both parties.The purpose of the
project Kick-off meeting is to:
1) Introduce both teams;
2) Understand the project background;
3) Understand the expected quality of deliverables;
4) Understand what needs to be done;
5) Agree on how both teams can work together effectively.
b) The CONSULTANT PM is responsible for overall project management necessary to ensure
the satisfactory completion of 2050 MTP, on-time and on-budget, and in accordance with
the scope of services.The CONSULTANT PM will be responsible for developing and adhering
to a schedule that allows the submission of a Draft 2050 MTP no later than February 2020
and a Final 2050 MTP submitted no later than August 2020.
c) The CONSULTANT will develop an operations plan for completing the MTP within two (2)
weeks of the Notice to Proceed letter.The operations plan will include:
1) Detailed listing of the activities necessary to complete the MTP;
2) Schedule for each activity;
3) Identification of who will be responsible for the activity;and,
4) Total resources required to complete the activity.
The operations plan developed will be reviewed by the FHWA, GDOT,SCDOT and ARTS.
Once approved the operations plan will then become the overall management control
document for completing the MTP process.
d) The CONSULTANT shall complete a draft 2050 MTP no later than February 2020 to allow for
public review,workshops and presentations to ARTS committees,constituents and
stakeholders. ARTS will provide information on scheduled meetings, activities,and
deadlines which impact the MTP update effort and will inform the CONSULTANT of any
schedule changes.
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e) ARTS committees include: Policy Committee (PC) made up of elected and appointed
officials:Technical Coordinating Committee (TCC) comprised of administrators, planning
directors, and transportation engineers from local governments and transportation related
agencies; Citizens Advisory Committee (CAC) comprised of citizens representing geographic
areas within the ARTS planning area; and,the South Carolina Subcommittee made up of
locally elected officials.
f) Scheduled meetings within the proposed project execution period of the PC are listed in
Exhibit D. South Carolina Subcommittee meets quarterly as listed in Exhibit E. Meetings of
any ARTS committee will be important milestones for maintaining project schedule. The
CONSULTANT must be prepared to be present (and answer questions or give a presentation
if requested) at ARTS committee meetings.
g) The CONSULTANT will maintain and update the time schedule for completing each of the
required tasks.The CONSULTANT is responsible for notification to ARTS staff of all proposed
changes to the project schedule for approval.
h) The CONSULTANT is required to prepare and maintain a project schedule, indicating the
time frame for the project. At a minimum the project schedule must include:
1) Dates for all deliverables;
2) Activity start and completion dates;
3) Milestones important to maintaining the project schedule;
4) Steering Committee meetings.
Task#1 Project Administration Deliverables:
• Project Kick-off Meeting with ARTS staff and CONSULTANT
• Operations Plan/Project Schedule
• Monthly Progress Reports and Figures
• Monthly invoices with supportive information to account for the invoices
TASK#2: PUBLIC INVOLVEMENT, EDUCATION AND OUTREACH (PART 1)
Preparation of the 2050 MTP will involve extensive public involvement and public meetings.
Public participation is a critical component of this process to ensure a continuing, cooperative
and comprehensive Metropolitan Transportation Planning process as well as community
ownership of the 2050 MTP. Outputs of the final 2050 MTP process must reflect robust
engagement with all planning partners throughout.
The CONSULTANT will support a public involvement program that ensures the residents of the
ARTS planning area are aware of,actively participate in, and are engaged to the maximum
extent possible. The 2050 MTP update is the "public's plan",so input from as many population
groups is a very important part of the plan development.
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a) The CONSULTANT shall undertake outreach efforts within the ARTS planning area.The
CONSULTANT shall work together with ARTS staff in conducting various Public Involvement,
Education and Outreach activities in the ARTS planning area.
b) The CONSULTANT will be guided in the deployment of public outreach activities by the ARTS
Public Participation Plan Update(PPP) (Adopted December 2017).The CONSULTANT may
use alongside the PPP other public outreach strategies identified here
http://mpotransportationoutreachplanner.org/mpotop/strategies as a resource to ensure
that all groups, in particular,traditionally under-represented population groups are
included in the planning process.
c) The CONSULTANT with input from ARTS staff shall create a theme, logo and branding
consistent with the 2050 MTP.The CONSULTANT shall use the ARTS logo on all materials
such as, but are not limited to: brochures,fact sheets, informational booklets,and flyers.
d) Under the guidance of ARTS staff the CONSULTANT shall create education and outreach
materials andu l'
p b ications that inform the public about the MTP update and ways to
provide input. In addition to the ARTS logo and MTP theme/logo;the ARTS website, phone
number,social media accounts,and other appropriate information must be included on all
outreach materials.
e) The CONSULTANT will translate any public outreach material, as a minimum into Spanish.
However,ARTS staff will work with the CONSULTANT to determine which outreach
documents are translated and the language/s required.
f) The City of Augusta will host the 2050 MTP website as a page on www.augustaga.gov and
will be responsible for the management and maintenance of that page.The CONSULTANT
will be responsible for purchasing a website domain to redirect to the main MTP webpage
on the City of Augusta website.The CONSULTANT will work with ARTS staff to produce
content,graphics, short videos, pictures, and infographics for placement on the ARTS and
MTP websites as well as social media platforms,such as Twitter, Facebook,YouTube,and
Instagram.The CONSULTANT will, in conjunction with ARTS decide which social media
opportunities should be pursued to maximize their effective use.
g) The CONSULTANT under the guidance of ARTS will develop and post an online interactive
map of the ARTS planning area.The map will allow the public to click on an area on the map
and leave comments, concerns and suggestions as to their thoughts on transportation in the
ARTS planning area.
h) The CONSULTANT together with ARTS will host four public outreach meetings no later than
three (3) months after the Notice to Proceed Letter. One venue in each of the four county
ARTS Planning Area will be selected to host each meeting. Meeting objective is to outline
12
the MTP update process to gain initial insight into the public's thoughts on transportation
options and desired goals of the MTP update.
Task#2 Deliverables: Public Involvement, Education and Outreach (Part 1)
• Technical Report#1: Public outlook towards MTP process, potential goals and
transportation in the ARTS planning area
• MTP theme,slogan and branding
• MTP website/domain purchase and development of content,graphics,short videos,
pictures, and infographics for MTP website
• Interactive map for the 2050 MTP
TASK#3: DATA COLLECTION AND DEVELOPMENT
The CONSULTANT shall collect,compile and review all documents and data pertaining to ARTS
multimodal transportation system and existing and forecast travel activities in the area. Data
collection and development to be completed within four(4) months of the Notice to Proceed
letter. These documents may include, but are not limited to reports, studies, academic
literature,state and Federal statutes, programs and data that pertain to the ARTS planning area
transportation system, including best practices.The following documents will be made available
to the CONSULTANT as part of the document review process:
• Aiken County Bicycle and Pedestrian Plan (2012)
• Aiken County Comprehensive Plan 2016
• ARTS 2040 Metropolitan Transportation Plan (MTP), adopted September 2015
• ARTS Advanced Transportation Management System (ATMS) Master Plan (2013)
• ARTS Congestion Management Process(CMP) Update (2019)
• ARTS FY 2017-2022 Transportation Improvement Program (TIP)
• ARTS Public Participation Plan Update (2017)
• Augusta ADA Self-Evaluation and Transition Plan (2016)
• Augusta Public Transit (APT)—Comprehensive Operational Analysis (2017)
• Augusta Regional Freight Profile (2008)
• Augusta Regional Transportation Study Bicycle and Pedestrian Plan (2012)
• Augusta-Richmond Comprehensive Plan (2018)
• Best Friend Express Transit Development Plan (2017)
• City of Aiken Comprehensive Plan (2017)
• City of Grovetown Comprehensive Plan (2016)
• City of North Augusta Comprehensive Plan (2017)
• Dougherty Road Corridor Study(2013)
• Georgia Statewide Strategic Transportation Plan (SSTP) (2018)
• Georgia Statewide Freight and Logistics Plan, 2010-2050
• Lower Savannah Council of Governments Comprehensive Economic Development
Strategy(2017)
• Northside Transportation Study(2012)
13
• Realizing the City:The Augusta Sustainable Development Agenda (ASDA) (2010)
• Reclaiming Historic Harrisburg (2011)
• SC 19 (Edgefield Highway) Corridor Study(2014)
• SCDOT Statewide Multi-Modal Plan (2014)
• SCDOT South Carolina Statewide Freight Plan (2014)
• The 2013 Augusta-Richmond County Analysis of Impediments to Fair Housing Choice
(2013)
• Transportation Management Area (TMA) Certification Review(2016)
• US 1/US 78 Corridor Study(2012)
• Westobou:A Shared Vision Master Plan (2009)
• Whiskey Road Corridor Study(2017)
The CONSULTANT shall review and summarize these documents and corresponding data in
terms of their impact and relevance to the MTP update, particularly state and Federal
legislation and include any potential conflicts or inconsistencies that must be addressed.
Data necessary to support development and measurement of the goals and objectives of the
2050 MTP update as well as required performance measures will be collected and in some
cases created by the CONSULTANT. The CONSULTANT is expected to identify GIS and other
mapping data needs early in the project schedule to support analysis and other MTP update
tasks.The CONSULTANT is responsible for collecting relevant GIS layers, mapping and data.
ARTS will provide the CONSULTANT a list of available GIS layers, maps, and data; and supply
requested materials electronically,when feasible,to the CONSULTANT.
Socio-Economic Data
The CONSULTANT will develop base year(2020) and future year(2050) socio-economic data for
the travel demand model by Traffic Analysis Zone (TAZ)for the ARTS planning area.The socio-
economic data must include but is not limited to, the following data elements: population and
household data; employment data; hotel/motel,school enrollment data; acreage; and future
year projections.
The CONSULTANT will prepare the socio-economic data according to the GDOT General
Summary of Recommended Travel Demand Model Development Procedures for Consultants,
MPOs,and Modelers.The socioeconomic data will be submitted to GDOT's Modeling division
on behalf of ARTS in developing the travel demand model for the ARTS planning area. Schedule
for submitting data and the analysis of the data will be coordinated with GDOT's Modeling
Division.
Pedestrian, Bicycle and Greenways Data
The pedestrian, bikeways and greenway data will be used to inventory the existing pedestrian
facilities and bikeways networks within the ARTS planning area. ARTS staff will transmit to the
CONSULTANT the available sidewalk and bikeway data as contained in the Aiken County Bicycle
and Pedestrian Plan (2012);and,Augusta Regional Transportation Study Bicycle and Pedestrian
14
Plan (2012). Sidewalk and bikeway data may also be provided by jurisdictions in the ARTS
planning area if needed.
The CONSULTANT will be responsible for ensuring that the sidewalk and bikeway data is both
accurate and up to date and for suggesting corrections or modifications as necessary.The
CONSULTANT shall use GIS to produce the existing pedestrian,greenways and bikeway facilities
maps.The CONSULTANT shall identify on these maps major traffic generators for pedestrian
and bicycle trips such as schools, recreational facilities, major employers and others.
Freight Transportation Network Data
The 2020 and 2050 highway network will be used to identify projects that would provide for the
safe and efficient movement of freight and goods in the ARTS planning area. An inventory of
truck parking facilities in the ARTS Planning Area will be part of this process.ARTS Staff will
make available to the CONSULTANT the Augusta Regional Freight Profile Study(2008), access to
the IHS Markit Transearch® Database (South Carolina only) and access to freight related data
through ARTS membership of the 1-95 Corridor Coalition.The CONSULTANT will be responsible
for ensuring that the information in Augusta Regional Freight Profile is both accurate and up to
date and for suggesting corrections or modifications as necessary.
Transit Data
The CONSULTANT shall assemble relevant, recently completed plans and study documents to
inform the development of the transit element of the MTP.The CONSULTANT shall collect
Transit service data necessary to validate/calibrate the Travel Demand Model developed by
GDOT. All appropriate transit data (e.g., ridership) obtained from special studies shall be
reviewed and incorporated by the CONSULTANT where suitable.
Transportation System Management and Operations Data
The Consultant shall assemble and summarize local, regional, state and national Transportation
System Management and Operations (TSM&O) initiatives, projects and studies relevant to the
ARTS planning area.This data will be incorporated into the 2050 MTP,when required or
practical.
Task#3 Deliverables: Data Collection and Development
• Technical Report#2: Document review of data pertaining to ARTS multimodal
transportation system
• 2020 Socio-economic dataset
• 2050 Socio-economic dataset
• Electronic Data Inventory
TASK#4: PUBLIC INVOLVEMENT, EDUCATION AND OUTREACH (PART 2)
Preparation of the 2050 MTP will involve extensive public involvement and public meetings.
The second phase of the public involvement,education and outreach will be more extensive
and maintains the robust engagement with all MTP partners and stakeholders.The second
phase of public involvement, education and outreach will commence no later than five (5)
15
months after the Notice to Proceed. Public involvement, education and outreach will continue
on an as needed basis to a maximum of twelve (12) months after the Notice to Proceed letter.
a)The CONSULTANT will be required to develop a Public Participation Strategy(PPS)for the
2050 MTP development that includes use and expansion of ARTS branding efforts. PPS will be
guided by Environmental Justice/Title VI requirements.
b)The CONSULTANT will provide and use web based technology and surveys for seeking public
input and interactively capturing public comment throughout the MTP Update public
involvement process. Hard copies of surveys and comment forms etc.,will be made available to
the public as needed.
c)The CONSULTANT will work with ARTS Staff to prepare all materials, documents, websites,
social media, videos and products associated with the development of MTP update and the
public outreach efforts so that they will be in compliance with the Americans with Disabilities
Act, 1990.
d)The CONSULTANT together with ARTS staff will ensure outreach and engagement efforts
with key partners and stakeholders.Those partners and stakeholders should at a minimum
include: Federal partners such as the Federal Highway Administration (FHWA); Federal Transit
Administration (FTA), Georgia Department of Transportation (GDOT),Savannah River Site (SRS)
and South Carolina Department of Transportation (SCDOT). MPO partners include: PCC,TCC
and CAC. Other key partners and stakeholders shall include, but not be limited to, local historic
districts and boards, Fort Gordon army installation, etc.
e)The CONSULTANT may consider that venues for public involvement, education and outreach
might include: Community Workshops/Meetings;Speaker Bureaus; Participation in Community
Events, e.g.,Arts in the Heart; Neighborhood Associations;Town Hall Meetings; and,Transit
Hubs/Interchanges.
f)The CONSULTANT will ensure that all presentations made to ARTS and its subcommittees,
whether oral or using media (e.g. PowerPoint), include an education component to ensure that
PC,TAC and CAC members are afforded adequate background and context for the information
they are being provided and/or decisions they are being asked to make.
g)The CONSULTANT, along with ARTS staff,will conduct an evaluation of the public outreach
and educational activities of the 2050 MTP update.The results of the review will evaluate how
effectively the public has been educated, informed, and encouraged to actively participate in
the 2050 MTP update process, as well as to obtain feedback on improving and increasing the
effectiveness of future public participation efforts.
Task#4 Deliverables: Public Involvement, Education and Outreach
• Technical Report#1 (Update): Public Participation Strategy, Process and Outcomes
16
TASK#5: REFINE GOALS, OBJECTIVES AND MEASURES OF EFFECTIVENESS/PERFORMANCE
INDICATORS
The purpose of this task is to refine and identify the 2050 MTP Goals, Objectives and Measures
of Effectiveness (GOMs). GOMs contained in the 2040 MTP and identified during the initial
2050 MTP update public meetings will be re-evaluated, and objectives and performance
measures determined.The CONSULTANT will research, consider, document and apply GOMs
"best practices"from other MPOs nationwide to identify alternatives to traditional congestion
measures such as volume/capacity and Level of Service (LOS)that attempt to "solve
congestion."Task#5 to commence no earlier than six(6) months after the Notice to Proceed
and to be completed no later than nine (9) months after the Notice to Proceed.
The update process will consider a wide range of social, mobility, freight, safety, infrastructure,
environmental, energy,and economic factors to determine and implement new and innovative
transportation system performance measures that de-emphasize traditional road "congestion"
in lieu of broader desirable transportation outcomes. Accessing datasets such as the Regional
Integrated Transportation Information.System (RITIS) and National Performance Management
Research Data Set(NPMRDS) or AirSage data may provide additional input in GOMs
development. As a minimum, GOMs developed will address MAP-21 and the FAST Act
established national performance goals for Federal highway programs:
• Safety-To achieve a significant reduction in traffic fatalities and serious injuries on
public roads;
• Infrastructure Condition -To maintain the highway infrastructure asset system in a state
of good repair;
• Congestion Reduction -To achieve a significant reduction in congestion on the National
Highway System ("NHS");
• System Reliability-To improve the efficiency of the surface transportation system;
• Freight Movement and Economic Vitality-To improve the national freight network,
strengthen the ability of rural communities to access national and international trade
markets,and support regional economic development;
• Environmental Sustainability-To enhance the performance of the transportation
system while protecting and enhancing the natural environment including impacts to air
quality; and
• Reduced Project Delivery Delays-To reduce project costs, promote jobs and the
economy, and expedite the movement of people and goods by accelerating project
completion through eliminating delays in the project development and delivery process,
including reducing regulatory burdens and improving agencies'work practices.
a) The CONSULTANT will ensure that GOMs of the 2050 MTP incorporate full consideration of
the FAST Act planning factors and other associated regulations.This development will
require strong public input to ensure adopted GOMs address perceived areas of need or
deficiency.
17
b) The CONSULTANT will address possible impacts of transportation policy decisions on land
use and development.This will include impacts from pedestrian; bicycle; other non-
motorized transportation; transit; extreme weather;freight;greenways; and other
transportation options are fully considered and incorporated.The CONSULTANT will
consider new and emerging areas such as automobile fleet electrification, ride/car sharing
(motorized and non-motorized), and automation.
c) The CONSULTANT shall be responsible for obtaining and compiling ideas from the ARTS PC,
TCC and CAC,and,the public.The CONSULTANT will also review applicable GDOT and
SCDOT plans and consider any other corridor studies performed in the ARTS planning area
in order to ensure consistency.
d) Based on the recommended goals and objectives,the CONSULTANT will review the
measures of effectiveness.This review will permit the CONSULTANT to give an opinion on
an existing project prioritization tool used to rank transportation projects in the South
Carolina region of the ARTS Planning Area. Consideration of any revision of the measures of
effectiveness,the CONSULTANT will provide a realistic point of view and consider the
availability of data and/or the requirements for the collection of the data to be used in
evaluating the measures.
e) The CONSULTANT will work with ARTS staff to develop a clear and defensible approach to
project prioritization, documentation, partner process guidance/education, and
recommend and develop a spreadsheet or database program to implement, create reports
and maps.The project prioritization tool/s developed must have the capability of
customization to meet GDOTs and SCDOT's project ranking requirements which may differ
from each other.
f) The prioritization process will reflect 'best practice' prioritization resources available at
GDOT and/or SCDOT.The prioritization process will consider GOMs, project readiness,type
of funding required versus available, economic benefit analysis and other metrics as
recommended by the CONSULTANT for consideration.
Task#5 Deliverables: Develop Goals, Objectives and Measures of Effectiveness
• Technical Report#3: Description of the development of goals, objectives and measures
of effectiveness/performance indicators
• Technical Report#4: Robust project prioritization process and tool/s
TASK#6:YEAR 2050 TRANSPORTATION NEEDS ASSESSMENT/PLAN
The CONSULTANT shall conduct a future year(2050)transportation system needs assessment.
The purpose of this task is to develop a MTP that incorporates the deficiencies of the Existing&
Committed (E+C)transportation facilities (including major roadways,transit, public
transportation facilities, intercity bus facilities and operators, multimodal and intermodal
facilities,employer-based commuting programs, nonmotorized transportation facilities and
intermodal connectors) in coping with transportation demands in 2050. In addition,the
CONSULTANT will develop a list of ranked/prioritized transportation needs/projects.Task#6 to
18
commence no earlier than seven (7) months after the Notice to Proceed and to be completed
no later than nine (9) months after the Notice to Proceed.
a) The CONSULTANT shall analyze a highway and transit assignment to the regional E+C
Network with the 2050 socioeconomic data to determine the deficiencies on the highway
and transit networks that will occur by the Year 2050.This will represent the "Do nothing
alternative" since the E+C network includes committed improvements in the latest TIP but
not beyond that.
b) The CONSULTANT must ensure that the needs assessment includes multi-modal solutions,
such as: New bus routes; Improvements to existing transit corridors; ITS strategies and
applications; Pedestrian walkways; Greenways and bikeway facilities;Transportation
disadvantaged services; Intermodal linkage and access needs; Complete Streets designs;
Freight related transportation improvements;Traffic Signal System Review; and, Arterial
intersection improvements.
c) The CONSULTANT will delineate linkage between land use and transportation
infrastructures.The CONSULTANT shall examine and explore urban design guidelines,
development strategies and financial incentives that support the linkage between land use
and transportation planning.
d) The CONSULTANT shall identify major freight and goods generator facilities, evaluate truck
traffic between these facilities and the ARTS planning area.The CONSULTANT shall
recommend appropriate transportation improvement projects,which would improve
freight and goods movements over the life of the Plan and include these projects in the
Needs Assessment.
e) The CONSULTANT shall identify areas in the transportation system where TSM&O strategies
would be applicable and beneficial.The CONSULTANT shall recommend the type of ITS
application(s)appropriate for each situation.The CONSULTANT shall recommend
appropriate transportation improvement projects and include these projects in the Needs
Assessment.
f) The MTP will provide for an integrated transportation system to enhance the efficiency of
freight movement on the surface transportation network. The CONSULTANT shall address
freight and goods movement concerns through inclusion of a variety of surface
transportation projects focused on improving truck-mediated goods movement throughout
the County.
g) The CONSULTANT shall review the Augusta Regional Transportation Study Bicycle and
Pedestrian Plan (2012)and in cooperation with ARTS staff,shall estimate an appropriate
LOS for the existing bikeways and sidewalks.The needs plan should focus on improving and
enhancing LOS for areas especially around schools, major traffic generators,transit stops/
stations and other locations identified by the CONSULTANT.
h) The CONSULTANT shall examine existing roadway conditions as they relate to bicycle and
pedestrian travel, and propose facility improvements to enhance mobility and safety of
19
pedestrians and bikers.The CONSULTANT shall examine the proposed Greenway Plan and
recommend additional extensions to this plan to meet Year 2050 travel demand.
i) The CONSULTANT shall identify steps and activities to encourage the usage of bicycle and
pedestrian modes of transportation.This may include documenting the health benefits of
more active choices such as walking and biking, distributing safety pamphlets, increasing
awareness in public school systems and private schools in the ARTS planning area.
j) The CONSULTANT shall identify strategies to mitigate the potential impact of the new
transportation infrastructure recommended in the needs assessment on wetlands,cultural
(historical/archeological) resources, water resource,threatened and endangered species
habitat and other environmentally sensitive subjects. Costs for the identified environmental
mitigation strategies should be considered in the overall project costs.
Task#6 Deliverables:Year 2050 Transportation Needs Assessment/Plan
• Technical Report#5:Transportation Needs Assessment/Plan
TASK#7: FINANCIAL RESOURCES AND FEASIBILITY PLAN
The CONSULTANT shall develop a Financial Resources deliverable from the base year, 2020,
through to the horizon year, 2050.The Financial Resources deliverable will describe revenue
projections and assumptions supporting the projections.The purpose of this task is to ensure
that the recommended projects, programs, and studies considered for inclusion in the MTP can
be implemented utilizing the funding that can reasonably be expected to be available within the
time period of the MTP.Task#7 to commence no earlier than seven (7) months after the Notice
to Proceed and to be completed no later than nine (9) months after the Notice to Proceed.
This analysis will demonstrate the accumulation and aggregation of information regarding
existing and projected funding sources for modifications outlined in the Year 2050 Needs Plan
that shall be used in the development of the Year 2050 Cost Feasible Plan. This task (crucial to
the accuracy of the financially feasible plan development)will be led by the CONSULTANT.
However,the CONSULTANT shall use any data available from ARTS, GDOT, SCDOT and other
agencies involved in planning and funding of transportation projects.
The funding available for new projects is the difference between the funds reasonably expected
to be available for transportation modifications minus the funds required to construct
committed projects and those funds required to operate and maintain the transportation
system.This difference shall be the funding available to develop the Year 2050 MTP Cost
Feasible Plan.
a) Early in the process,the CONSULTANT shall obtain historical financial information and
identify potential project funding opportunities relative to the funding of transportation
services within the ARTS planning area.This may involve obtaining financial data from
Federal, GDOT,SCDOT, local agencies,ARTS, and other agencies involved in planning and
funding of transportation projects.The CONSULTANT shall identify funding eligibility for
each source used in the plan.
20
b) The CONSULTANT shall investigate alternative funding sources such as bonds,transit fares,
tolls, special taxing districts,Special-Purpose Local-Option Sales Tax(SPLOST), impact fees,
user fees, and local option gas taxes. All necessary financial resources from public and
private sources that are reasonably expected to be made available to carry out the
transportation plan shall be identified. Evaluating the financial availability of potential funds
will assist with the selection of projects that are included in the MTP. The CONSULTANT will
develop a consistent, straightforward methodology for potential use by ARTS in the future.
c) As alternative scenarios are developed and refined the CONSULTANT shall confirm and
document revenues and costs related to system operations and maintenance activities
covered in the MTP.The financial plan shall contain system-level estimates of costs and
revenue sources that are reasonably expected to be available to operate and maintain
Federal-aid highways and public transportation. The project costs for each will then be
compared to the available and projected revenues. All proposed improvements should
include detailed design concept, scope, and estimated engineering and construction costs in
year of expenditure dollars.The fiscal constraint will be transparently demonstrated in the
2050 MTP.
d) The CONSULTANT should analyze public input data collected throughout the planning
process to develop potential funding priorities.The CONSULTANT and ARTS staff should
work together to communicate the relative costs and benefits of investing in various modes,
such as via comparisons of person-capacity per project type, or other measures.
e) The CONSULTANT shall forecast potential financial resources for interim and horizon years
that can be reasonably anticipated as potential funding for future MPO project
implementation during the time frame of the recommended MTP,as follows; short term
(2020-2025); mid-term (2026-2035); and, long-term (2036-2050)to build transportation
improvements as documented in the Needs Assessment.
f) The CONSULTANT shall analyze the gap between the funding and other resources required
to fully implement proposed projects and the resources reasonably forecast to be available.
The CONSULTANT shall analyze whether the gap between resources needed for
improvements and resources available for improvements is forecast to become larger or
smaller over the time period of the plan.The CONSULTANT must include a plan of action
describing the steps necessary to enact, ensure the availability and commitment of the
identified funding sources.
g) The CONSULTANT shall carefully review, identify and confirm with the responsible agency
the types of projects that may be funded or not with a given fund type.This information
should be used in the project prioritization process.
h) The CONSULTANT shall identify ways to reduce the need for costly transportation
improvements,such as land use policies,traffic signal system review, and ways to increase
funding for transportation improvements, including funding for motorized and non-
motorized systems. ARTS is interested in comparing the cost of these strategies relative to
the likelihood of meeting forecast transportation needs.
21
i) The CONSULTANT shall use an inflation rate for revenue and cost estimates to reflect year
of expenditure dollars based on reasonable financial principles and information.
Task#7 Deliverables: Financial Resources and Feasibility
• A preliminary financial resources summary should be provided early in the planning
process to support outreach activities and scenario planning.
• Conduct a one day financial resources planning module for ARTS staff.
• Technical Report#6: Financial plan which includes a fiscally constrained project list for
the final preferred scenario.The Financial Plan will also include a list of unfunded
projects.
TASK#8: DOCUMENT PREPARATION, DRAFT 2050 MTP AND FINAL 2050 METROPOLITAN
TRANSPORTATION PLAN
The documentation of the MTP is a key part of the overall process. It is important that the
entire work effort be well documented.This documentation not only provides the identification
of the recommended transportation system improvements for the ARTS planning area through
the horizon year(2050) but outlines the processes that lead to the development of each
recommendation.The draft and final 2050 MTP documents will be written in a manner that will
allow the average citizen of the community to understand the MTP process and the
recommendations contained therein.
a) The CONSULTANT will ensure that a Draft 2050 MTP is ready for review by TAC and CAC in
May 2020.The CONSULTANT will ensure that a Draft 2050 MTP is ready for review by PC in
June 2020. Fifteen (15) business days prior to review by TAC and CAC the CONSULTANT
must submit the Draft 2050 MTP for internal review by ARTS and our Federal partners.
b) The CONSULTANT will ensure that a Final 2050 MTP is heady for adoption by TAC and CAC in
August 2020.The CONSULTANT will ensure that a Final 2050 MTP is ready for adoption by
PC in September 2020. Fifteen (15) business days prior to review by TAC and CAC the
CONSULTANT must submit the Final 2050 MTP for internal review by ARTS and our Federal
partners.
c) The CONSULTANT shall ensure that all final documents and maps are posted online,
available for distribution and made available through ARTS no later than 90 days after
adoption by TAC, CAC and/or PC.
d) The CONSULTANT shall provide to ARTS twenty-five (25) clean, single-sided/loose-leaf, full
color paper original and Adobe Portable Data File (.pdf), InDesign and Microsoft Word
electronic versions of all materials presented. All deliveries will also be provided in an
editable electronic format such as Microsoft Word, InDesign or approved equal.
e) The CONSULTANT shall provide to ARTS twenty-five (25) clean,single-sided/loose-leaf, full
color paper copy of GIS maps and a .pdf copy of all maps.This is in addition to an electronic
copy of GIS maps produced along with associated layers and/or shapefiles.
f) The CONSULTANT shall prepare twenty-five (25) copies of the Draft 2050 MTP suitable for
public distribution, and one unbound, reproducible document; and one copy in electronic
22
format will be submitted to ARTS for their review and recommendation for approval by PC.
Because revisions to the draft plan may be required at several points, it shall be printed and
bound in a format that will allow changes without complete reprinting.
g) Twenty-five (25) copies of all PowerPoint presentations shall be provided to ARTS and
posted on the 2050 MTP website.The 2050 MTP website shall include an accommodation
to collect public comments.
h) Upon approval of the Draft Final Plan by PC,the CONSULTANT will prepare a Final Plan
document incorporating all revisions and comments from the Draft. Twenty-five (25)copies
shall be supplied to ARTS for distribution.This document should be a stand-alone document
and provided in a three-ring binder.
i) The CONSULTANT shall prepare a summary report of twenty(20) or fewer pages to
accompany the final report.This summary report shall document the major steps and final
results of the long-range transportation plan process.
j) The consultant shall prepare one hundred (100) copies of a separate "Citizen's Guide to the
2050 ARTS Metropolitan Transportation Plan," based on the goals and objectives of the
plan, that is easily understood by agencies and members of the public that may not be
familiar with transportation planning.
All GIS data and shapefiles,traffic data, accident/crash and intersection data, spatial schematics
maps,visualization graphics, and all other related documents produced with federal funds
under this Scope of Services shall be provided to the APDD editable electronic versions at the
conclusion of this Project. Graphics, mapping, databases,etc., outside of Microsoft Office, ESRI
GIS,Adobe Acrobat or equal will be provided in a software format agreed upon by the
CONSULTANT and the Client.
23
Exhibit B—Fees
TASK PROJECT DETAIL FEE
Task 1 Project Administration/Project Kick Off $25,825
Task 2 Public Involvement,Education and Outreach $29,300
(Part 1)
Task 3 Data Collection and Development $54,625
Task 4 Public Involvement,Education and Outreach $49,505
(Part 2)
Task 5 Refine Goals,Objectives and Measures of $40,680
Effectiveness/Performance Indicators
Task 6 Year 2050 Transportation Needs $60,520
Assessment/Plan
Task 7 Financial Resources and Feasibility Plan $29,230
Task 8 Document Preparation,Draft 2050 MTP and $31,200
Final 2050 MTP
Total $320,885
24
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Exhibit D—MPO Meeting Dates
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These meetings are subject to change to meet deadlines
Technical Test Network Subcommittee Meetings
535 Telfair Street-Augusta Ga-30901 -3rd floor(Room 391)
Test Network Subcommittee Meetings will be called on an as-needed basis. I
Technical Coordinating Committee Meetings
535 Telfair Street-Augusta Ga-30901 -3rd floor(Room 391)
10.30 a.m. 10.30 am. 10:30 am 10:30 am.
Wednesday Wednesday Wednesday Wednesday
August 14,2019 November 13,2019 February 12,2020 May 13,2020
Citizens Advisory Committee Meetings
535 Telfair Street-Augusta Ga-30901 .3rd floor(Room 391)
10:30 a.m. 10:30 am- 10.30 a-m 10:30 a.m.
Wednesday Wednesday Wednesday Wednesday
August 14,2019 November 13,2019 February 12,2020 May 13,2020
Policy Committee Meetings
535 Telfair Street-Augusta Ga.30901- 1st floor(Linda Beazley Meeting Room)
11:00 a_m 11.00 am 11:002111 11:00 a.m 11:00 a.m.
Thursday Thursday Thursday Thursday Thursday
June 6,2019 September 5,2019 December 5,2019 March 5,2020 June 4,2020
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Exhibit E-SCDOT Subcommittee Meeting Dates
Time and Location are TBD
August 8, 2019
November 7, 2019
January 30, 2020
May 7, 2020
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