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HomeMy WebLinkAboutRegular Commission Meeting December 4, 2018 REGULAR MEETING COMMISSION CHAMBER DECEMBER 4, 2018 Augusta Richmond County Commission convened at 2:00 p.m., December 4, 2018, the Hon. Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Guilfoyle, Sias, Frantom, M. Williams, Davis, Fennoy, D. Williams, Hasan and Clarke, members of Augusta Richmond County Commission. Mr. Mayor: Good afternoon, everybody. We’ll call this meeting to order; we are here to do the people’s business. What an outstanding December it is already. We are looking forward to enjoying our time not only together but with our family and friends as we step into the month of December. The Chair recognizes Madam Clerk. The Clerk: Yes, sir, at this time our invocation will be delivered by Bishop Rosa L. Williams, Pastor of the Everfaithful Missionary Baptist Church. Would you please stand followed by our Pledge of Allegiance. The invocation was given by Bishop Rosa L. Williams, Pastor, Everfaithful Missionary Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was recited. The Clerk: Office of Mayor Hardie Davis, Jr., by these present be it known that Bishop Rosa L. Williams, Pastor of the Everfaithful Missionary Baptist Church is Chaplain of the Day. Her spiritual guidance and civic leadership serves as an example for all citizens of Augusta. Given th under my hand this 4 Day of December 2018, Hardie Davis Jr., Mayor. Mr. Mayor: Would you please join me in thanking congratulating Bishop Rosa Williams for her service to this community? (APPLAUSE) The Clerk: RECOGNITION(S) Congratulations! A. 2018 November Years of Service recipients. The Clerk: I call your attention to the recognition portion of our agenda the City of Augusta offers its congratulations to our 2018 November Years of Service recipients which will be presented by Ms. Williams of our H.R. Department. Ms. Williams: Thank you. Good afternoon Mayor Davis, Commissioners, special guests, Directors and citizens of Augusta, Georgia. My name is Sylvia Williams, Employee Relations and Training Manager for the H.R. Department. Today it is my esteemed pleasure to recognize the November Years of Service recipients. For the Month of November 2018 we have 34 individuals celebrating 5 to 20 years of service with Augusta Richmond County. This afternoon we would 1 like recognize our 25 to 50 year of service recipients. For the Month of November the total years of service and institutional knowledge being celebrated today is 110 years. When I call your name please come forward. Diane Evans Augusta Richmond County Library 25 years. (APPLAUSE) Richard Johnson Augusta Fire Department 25 years. (APPLAUSE) William Adams Augusta Sheriff’s Office 25 years. (APPLAUSE) Annette Coker Augusta Information Technology 25 years. (APPLAUSE) Congratulations to all of our Years of Service recipients. (APPLAUSE) Mr. Mayor: Madam Clerk, what I’m going to do first there are two items that are before us. There’s a request, two requests for additions. There’s one that you see in front of you to approve a bid award for the Regional Airport and there’s a second one that is for us to call for a Special Election for the currently vacant seat of District 5. Do I have unanimous consent to add those to the agenda, without objection? Mr. Fennoy: No objection. Mr. Mayor: With objection --- Mr. Fennoy: No objection. Mr. Mayor: --- yeah without objection okay those items, all right those items are added to the agenda. I want to take a moment this afternoon to share just a few things of interest and importance to the community. And at the top of that list today we are reflective of the life of our st 41 President George Herbert Walker Bush who passed away on Friday night. He was not only st our 41 President but also served as Vice-President, head of the CIA, was one of the youngest naval aviators in 1943. He served this country as a statesman in more ways than one but I think the rich legacy that the President H.W. Bush leaves us is a legacy of faith, family and forever representing this country. And so on today while his remains are in state there in Washington, DC I want to take a moment of silence here in the City of Augusta for a great American a great President. In fact he was our oldest living President. And so if you would pause with me for a st moment as we remember the life and the legacy of our 41 President George Herbert Walker Bush, thank you. I also want to share just a few updates of community events and activities. On Friday thth November the 16 we hosted the 4 Annual MDK Summit with 260 of Richmond County High School junior and senior males attending. We are very fortunate to have a city that supports our young men in this community and in particular those young men who some would deem are at risk. We’re also very fortunate to have an amazing partnership with Youth Challenge Academy and our Superintendent of Schools Dr. Angela Pringle. We are now tracking 260 of our young men through the school process wanting to make sure that they are successful in every endeavor of their lives. This was an amazing time that was hosted at the Miller Theater. It was a great partner and an opportunity for us to show these young men life skills, provide training and also be exposed to the Miller Theater in ways that they perhaps never have been before. In the coming months there will be a lot of conversation around the Complete County Census. I’ve been appointed by the Governor to be on the Complete Count Committee and the census is an extremely critical matter for communities across the State of Georgia and certainly our nation and I’m going to be asking not only this body but our community to be actively engaged in this endeavor to make sure that as we begin the Complete Count for the 2020 Census that our community is actively engaged. Federal resources are tied to the census numbers that we have and we will be establishing 2 a committee that will participate in that effort. If there are questions, please do not hesitate to contact the Mayor’s office as we look forward to working with everyone with regards to that. And then my final note that we share there’s been a lot of discussion on this body since 2015 to now there’s been a great deal of conversation in the paper as well and other media outlets about the issue of blight in our community. A number of efforts by collaborative departments and/or entities, the Administrator and I have been working with Department Directors and staff to put together as was asked by this body for the Mayor and the Administrator to put together a complete plan of action and that was requested in 2016 and we’ve been working on putting that together and look forward to sharing with you what those outcomes are in the days ahead. All right, Ms. Bonner, I think that’s all I’ve got for right now. The Clerk: ELECTION OF OFFICER(S) B. Nominate an individual to fill the vacant District 5 Commission seat until a special election is held to fill the seat. (Commissioner Sammie Sias) th Mr. Mayor: The Chair recognizes the Commissioner from the 4. Mr. Sias: Thank you, sir. before moving forward I’d just like to get one clarification from the Chair, this will be nominative process, am I correct? Mr. Mayor: Yeah, the gentleman is correct. We’ll receive nominations for candidates at this time. Mr. Sias: Thank you, sir. And we know it’s important that we have representation for all citizens of our county and our city and unfortunately we lost one of our fellow colleagues and it’s now time for us to take action to insure that those citizens have continued representation until a special election is held. And to that effect I nominate Mr. Johnny Few. th Mr. Mayor: All right, the Commissioner from the 4 has nominated Johnny Few. All th right, the Chair recognizes the Commissioner from the 9. Mr. M. Williams: Thank you, Mr. Mayor. This is an ongoing process and it happened in many cases in this Chamber before and probably will happen many times in the future. As the District 9 Commission I have no problem with Mr. Few for sure but I want to make another nomination and as the District 9 Commission who represents that district now in the absence of anybody that’s not present being in the Super District, I feel strongly about trying to do what the th 4 Commissioner said and that is to have somebody to represent that district in the fashion that the people need to be represented. But as the District 9 Commissioner I would like to at least have another nomination. I’d like to nominate Mr. Bernard Harper to fulfill that seat until a special election is being held. We know that I think the resolution you’ve got today says that a special election be taken place in March. I don’t remember the date but I want to nominate Mr. Bernard Harper. 3 th Mr. Mayor: Okay, the Commissioner from the 9 nominates one Bernard Harper. Okay again as has been indicated and we will vote on this in just a moment but the special election will th be called for the date certain March the 19 2019, the date certain. The Chair recognizes the th Commissioner from the 6. Mr. Hasan: Thank you, Mr. Mayor. I’d like to enter another nominee into the process and that’s Rev. Karlton Howard. th Mr. Mayor: The Commissioner from the 6 has nominated one Rev. Karlton Howard. Mr. D. Williams: Roll call vote, sir. Mr. Mayor: All right, nominations will close, nominations will close at this time. Okay, all right, as an aside I’m going to be lighthearted. I do want to take an opportunity to recognizes a fellow Yellow Jacket in the audience out there, Mr. Donald D’Antignac. Go Jackets, yes we’re working on that, we’re working on that, are you available? All right, Madam Clerk, we will vote on the nominees as they have been entered in. The Clerk: This is for Mr. Johnny Few --- Mr. Mayor: Yes. The Clerk: --- nominated by Commissioner Sammie Sias. Mr. Clarke: Abstain. The Clerk: Ms. Davis. Ms. Davis: Madam Clerk, I haven’t been able to meet the nominees and have full discussion with them so I’m going to vote no today. The Clerk: Mr. Fennoy. Mr. Fennoy: Yes. The Clerk: Mr. Frantom. Mr. Frantom: No, ma’am. The Clerk: Mr. Guilfoyle. Mr. Guilfoyle: Madam Clerk, I do not know Mr. Few nor has anybody reached out to me so I’m going to have to vote no. The Clerk: Mr. Hasan. 4 Mr. Hasan: No. The Clerk: Mr. Sias. Mr. Sias: Yes. The Clerk: Mr. D. Williams. Mr. D. Williams: Yes. The Clerk: Mr. M. Williams. Mr. M. Williams: Present. Motion Fails 3-4-2. The Clerk: Next Mr. Marion Williams nominates Mr. Bernard Harper, Mr. Clarke. Mr. Clarke: Yes. The Clerk: Ms. Davis. Ms. Davis: No, ma’am. The Clerk: Mr. Fennoy. Ms. Davis: He just walked out, Madam Clerk. The Clerk: Mr. Frantom. Mr. Frantom: Yes, ma’am. The Clerk: Mr. Guilfoyle. Mr. Guilfoyle: I was reached out about Mr. Harper so that’s a yes. The Clerk: Mr. Hasan. Mr. Hasan: No. The Clerk: Mr. Sias. Mr. Sias: No. The Clerk: Mr. Dennis Williams. 5 Mr. D. Williams: No. The Clerk: Mr. Marion Williams. Mr. M. Williams: Present. Mr. Fennoy out. Motion Fails 3-4-1. The Clerk: Nomination made by Commissioner Hasan for Mr. Karlton Howard. Mr. Clarke: Mr. Clarke: Abstain. The Clerk: Ms. Davis. Ms. Davis: No, ma’am. The Clerk: Mr. Fennoy. Ms. Davis: Out still. The Clerk: Mr. Frantom. Mr. Frantom: Yes, ma’am. The Clerk: Mr. Guilfoyle. Mr. Guilfoyle: No, ma’am. The Clerk: Mr. Hasan. Mr. Hasan: Yes. The Clerk: Mr. Sias. Mr. Sias: No. The Clerk: Mr. Dennis Williams. Mr. D. Williams: No. The Clerk: Mr. Marion Williams. Mr. M. Williams: Present. 6 Mr. M. Williams votes Present. Mr. Fennoy out. Motion Fails 2-4-2. Mr. M. Williams: Mr. Mayor, Point of Personal Privilege, Mr. Mayor? Mr. Mayor: State your inquiry. Mr. M. Williams: Thank you, sir. As the Super District Commissioner for District 9 and ran half of this city really citywide, Mr. Mayor, but at least District 2, 4 and 5 our previous Commissioner Grady Smith when he had that opportunity to select someone this whole board this whole body followed his lead because he was the Super District 10 Commissioner. He made that decision. Nobody abstained, nobody vote against it. We allowed him to choose someone to sit in the seat temporarily. Now that same courtesy should have been extended but I knew going in there wasn’t enough votes to do really anything because everybody’s scrounging to get who they want versus getting someone just to fill the seat. I just think it’s a travesty for us to on one day do one thing and on another day do something else. Whoever gets the seat like you just stated, Mr. Mayor, th. the election will be in March the 19They have to run for the seat if they really want the seat. We can’t place them in the seat; they have to be elected by the district. But I’m just sitting here listening what we just went through and what we went through before and everything went smooth as pie and now everybody’s got an opinion. Everybody wants to do that so I guess, Mr. Mayor, I guess it’s just the luck of the draw so I’m not going to worry about that but I did want to make that statement that when we done this before we had no issues what the Super District Commission chose the person we supported that because he was the Super District Commissioner but then when it changed hands just tell me, Mr. Mayor, that everybody said it would change. Mr. Mayor: Yeah, a lot of passion about that statement; I couldn’t agree with you more. So what we’re going to do is we’re going to suspend on this we’ll revisit it on next week after we have some more discussion we’ll revisit it next week. And again have some broad discussion. All right, Madam Clerk, let’s get on with the agenda items. I’d like for us to take up the two addendum items first if you don’t mind starting with (inaudible). The Clerk: ADDENDUM 30. Motion to approve bid award and contract for concrete footings for passenger boarding bridges at Augusta Regional Airport at Bush Field to Graves Construction Services at a cost of $145,000. (Requested by Commissioner Sammie Sias) Mr. Mayor: Madam Clerk, I’m sorry, what we’re going to do is add both of these to the consent agenda. The Clerk: Oh, okay. Mr. Mayor: I’m sorry. We’re going to add both of them to the consent agenda and then you can just take the consent agenda from there. 7 The Clerk: Okay, all right well, we’ll add the addendum items --- Mr. Mayor: To the consent agenda. The Clerk: Okay Public Safety Chairman Commissioner Dennis Williams offered under the Public Service portion of our regular agenda Items number 23, 24, 25, 26, 28 and 29. Mr. Frantom: Number 27? The Clerk: No, sir, I don’t know if that was meant for discussion sir, Item 27. Mr. D. Williams: (Unintelligible). The Clerk: Okay he’ll include it, he’ll include that. Mr. Mayor: Okay, all right, okay all right, that’s fantastic. All right outstanding, without objection without objection, Ms. Bonner --- The Clerk: Yes, sir. Mr. Mayor: --- we’ll add those items to the consent agenda. Mr. M. Williams: Items 23 through --- The Clerk: That was, yes, sir, Items 23 through 29. Mr. Hasan: Are we at pull yet, Mr. Mayor? Mr. Mayor: I’m sorry --- Mr. Hasan: Are we at pulling anything yet? Mr. Mayor: --- well, I didn’t think you had anything to pull. Mr. Hasan: I do, I do. th Mr. Mayor: All right, so the Chair recognizes the Commissioner from the 6. Mr. Hasan: Thank you, Mr. Mayor. Mr. Mayor: Yes, sir. Mr. Hasan: Mr. Mayor, I’d like to pull Item number 12 please. 8 Mr. Mayor: Okay, very well. Okay all right, the Chair recognizes the Commissioner from st the 1. Mr. Fennoy: Mr. Mayor, I’d like to make a motion to approve the consent agenda. Mr. Guilfoyle: Second. CONSENT AGENDA PUBLIC SERVICES 1. Motion to approve a Contract Term Extension with Bateman (Compass-USA) July 1, 2017 – June 30, 2018. (See attachment for explanation) (Approved by Public Services Committee November 27, 2018) 2. Motion to approve the 2019 Cooperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta, Georgia. (Approved by Public Services Committee November 27, 2018) 3. Motion to approve Tentative Allocation for a Grant to overlay Runway 5-23 at Daniel Field Airport. (Approved by Public Services Committee November 27, 2018) 4. Motion to approve the Second Contract Amendment, Change Order #1 with Hebbard Electrical in the amount of $6,803.79. (Approved by Public Services Committee November 27, 2018) 5. Motion to approve the Johnson Controls Hangar One Fire Alarm Systems Contract in the amount of $31,523.00. (Approved by Public Services Committee November 27, 2018) 6. Motion to approve the McCarthy Change Order #2 include verifying the accuracy of the final figures and making any necessary corrections. (Approved by Public Services Committee November 27, 2018) 7. Motion to approve the Contract with Piedmont Landscaping Management. (Approved by Public Services Committee November 27, 2018) 8. Motion to approve recommendation of the Lake Olmstead Stadium temporary rental fees before the renovations are done. (Approved by Public Services Committee November 27, 2018) 9. Motion to approve the Southeast Site Services Contract for the Airport Electrical Vault. (Approved by Public Services Committee November 27, 2018) 10. Motion to approve Window World Contract Amendment #1 in the amount of $7,375.00. (Approved by Public Services Committee November 27, 2018) ADMINISTRATIVE SERVICES 11. Motion to approve the infuse of additional funds to assist Project Sponsors with day- today operations. Repurposing Housing Opportunities for Persons with AIDS (HOPWA) funds to support Project Sponsors with operations of currently implemental program services will reduce lapse in services for clients during restructure to outlaying counties. (Approved by Administrative Services Committee October 30, 2018) 13. Motion to approve Bid #18-270 and award the contract to proceed with the roof replacement of the Wallace Branch Library to Young’s Roofing & Painting, Inc. of Martinez, GA in the amount of $45,404.00. (Approved by Administrative Services Committee November 27, 2018) 9 14. Motion to amend Ordinance Augusta, Georgia Code, Title One, Chapter Seven, Article Four, Section 107-51 by repealing in part and amending in part Section 800.016 of the PPPM related to criminal history. (Approved by Commission November 20, 2018) FINANCE 15. Motion to approve annual Leave Buy Back in the Amount of 24 Hours to be paid on the December 21, 2018 paycheck. (Approved by Finance Committee November 27, 2018) ENGINEERING SERVICES 16. Motion to approve award of Construction Contract to E R Snell Contractor, Inc. in the th amount of $5,652,594.75 for Transportation Investment Act (TIA) Project, 15 Street Pedestrian Improvements Project, subject to receipt of signed contracts and proper bonds as requested by AED. Bid 18-260. (Approved by Engineering Services Committee November 27, 2018) 17. Motion to approve Supplemental Agreement No. 2 between the Department of Transportation State of Georgia and Augusta, GA for P.I. #0010686 Augusta Beautification along Riverwatch Parkway and have Mayor’s Office execute agreement. (Approved by Engineering Services Committee November 27, 2018) 18. Motion to approve proposed rate structure for residential water and sewer rates. (Approved by Engineering Services Committee November 27, 2018) 19. Motion to approve contracting with W.K. Dickson & Co., Inc. to provide preliminary engineering services to extend sanitary sewer to the Belair Road area at a cost of $95,000. (Approved by Engineering Services Committee November 27, 2018) 20. Motion to approve and authorize Augusta Engineering Department (AED) to submit, accept and receive Georgia Department of Transportation (GDOT) Financial Assistance from GDOT FY 2019 and FY 2020 Local Maintenance and Improvement Grant (FY10 LMIG & FY 2020 LMIG) for Road & Drainage Improvements & maintenance projects (Listed under Financial Impact Section). (Approved by Engineering Services Committee November 27, 2018) PETITIONS AND COMMUNICATIONS 21. Motion to approve the minutes of the regular meeting of the Augusta Commission held November 20, 2018 and Special Called Meeting held November 27, 2018) PUBLIC SAFETY 23. Motion to approve the grant award in the amount of $3,756 for the supplies that will be used in the prison program – From the Dog House to the Big House Dog Training Program. 24. Accept an award in the amount of $6,000.00 from the Department of Homeland Security for the Richmond County Sheriff’s Office Bomb K-9 Unit. The monies will assist RCSO in sustaining the Bonb-K-9. 25. The Richmond County Sheriff’s Office is requesting to accept an award from the Georgia Emergency Management Agency in the amount of $28,080.00. RCSO will use this funding to sustain and maintain the GEMA Region #5 CBRNE Response Team. 26. Motion to approve the allocation of funding for the Richmond County Sheriff’s Office (RCSO) in the amount of $133,900.00 to implement the Department of Homeland (DHS) State Homeland Security Grant Program. 10 27. Approve contract with Motorola Solutions, Inc., to implement an Interview Room Recording and Digital Evidence Management System for the Richmond County Sheriff’s Office. RFP #18-231. 28. Motion to approve Intergovernmental Agreement (IGA) between Georgia Department of Corrections and City of Augusta Animal Services. 29. Approve and accept a grant award for the continuation of the Victims of Crime Act (VOCA) Grant with funding from the Criminal Justice Coordinating Council of Georgia to provide services to crime victims for the period from October 1, 2018 through September 30, 2019, and authorize the Mayor to execute the necessary documents. ADDENDUM 30. Motion to approve bid award and contract for concrete footings for passenger boarding bridges at Augusta Regional Airport at Bush Field to Graves Construction Services at a cost of $145,000. (Requested by Commissioner Sammie Sias) 31. Motion to approve a Resolution calling for a Special Election to fill the District Five Commission seat vacancy. Mr. Mayor: We’ve got a motion and a second, voting. Motion Passes 9-0. \[Items 1-11, 13-21, 23-29\] The Clerk: Item number 12, sir? Mr. Mayor: Hold on a second, Ms. Bonner. The Clerk: ADMINISTRATIVE SERVICES 12. Motion to adopt updated policy establishing procedures and guidelines for dedication plaques to be installed in new and renovated Augusta, Georgia facilities; dedication plaques be installed for projects costing over $1 million dollars and the Commission will determine whether or not to install dedication plaques for projects costing less than $1 million dollars and the Commission will review and approve all plaques before their installation. (Approved by Administrative Services Committee November 27, 2018) th Mr. Mayor: The Chair recognizes the Commissioner from the 6. Mr. Hasan: Thank you, Mr. Mayor. Mr. Mayor: Yes, sir. Mr. Hasan: Ms. Douse, how you do, ma’am? Ms. Douse: I’m good, thank you. 11 Mr. Hasan: Ms. Douse and I’m going to apologize to you in advance because as you all were discussing this last week about the million dollars and I came in at the tail end of that conversation so I owe you an apology because you’re probably going to be redundant but I’m trying to get some clarity around this. In terms of the $1 million dollars or less, above or less, what precipitated this language to come in here about making decisions about a million dollars? Ms. Douse: The million dollars was just offered as a benchmark or as a guideline for staff to know projects that exceed this particular dollar amount would automatically get a plaque. Of course any project regardless of the physical costs would be determined by the Commission if you would like a plaque added to that project or not. But at least $1 million dollars was giving staff a benchmark as I said before to know when we would absolutely place a marker on that particular project. Mr. Hasan: Okay and my concern around that just because I think you create a problem that we didn’t have. We didn’t have a problem with that. Clearly anything that we was doing pretty much in terms of a building a new building in particular that a plaque was going to go there and we know obviously we can’t build a building for less than a million dollars but also you had I think we had some things in our renovation policy. So I think to implement that in I think well intent and I applaud you for that but I think you create a problem we didn’t have because I think the biggest issue that we had and why we had to revise this. And personally I’ll be honest with you I don’t think that was even necessary. I think the thing that was necessary that is it clearly comes back to the Commission because that is what did not happen with the plaque that was installed at Henry Brigham. It did not come back before the Commission for final approval. We agreed to it and it went on without coming back. That was the only thing. Obviously I understand about the interpretation you know whether this was a building or not. Obviously we knew it was not a building. I think that was, you know I don’t put much stock in that part of it but the part about what our biggest issue was the Commission having the final approval and getting a final look at what we approved. That was the final I think. So that’s what I saying this here I think it creates some more problems. Next question, next question. Do we have something for in terms of doing renovations? What is our current policy for renovations when we do renovations? Ms. Douse: Concerning plaques? Mr. Hasan: Yes, concerning plaques, yes. Ms. Douse: There is none hence the reason why all projects in excess of $1 million dollars and so that benchmark could apply for renovations projects as well. Mr. Hasan: So previously the ones that we approved when in ’16 it said nothing about renovations? Ms. Douse: No, sir, it did not. Mr. Hasan: So did ya’ll draft what we had discussed? Ms. Douse: I’m not understanding your question. 12 Mr. Hasan: Well, my question was just like I was saying when it comes back before the Commission I remember my colleague Commissioner Mary Davis in particular asking about will the Commission have the final say so. I don’t have any of those minutes with me today. I’m operating from recall and we discussed a lot of different things about that you know. Ms. Douse: I do have the minutes from the meeting in 2016 and in the agenda item it stated that the plaques would come before the Commission for approval before installation, however, that language was not in the policy. Mr. Hasan: And okay but if you read the conversation those things were acted asked directly would it come back before us and that was said yes it would come back before us. I think Mary Davis was one, Commissioner Mary Davis I’m sorry made those comments. So that was the real thing I think you did a lot things here, I think well intent, I think what the biggest issue I’d like to see the language come out about the $1 million dollars. That’s just me, my colleagues may not agree with it. I just think we should be able to do it pretty much any time those things come up and the Commission makes the final approval in renovations as well because we’ve done some renovations, some properties and things and of late. We’ve renovated your office, we’re currently renovating the office out there. I’m not looking for a plaque on those things. I think based on the decision that you all made around the park out there I kind of just I’m kind of soft on your judgement right now. Thank you very much, Mr. Mayor. th Mr. Mayor: Okay, all right, very good, the Chair recognizes the Commission from the 9. Mr. M. Williams: Yes, Ms. Douse. I’m a little bit confused about the project costs less than $1 million dollars. When you say less than $1 million dollars I mean you get into my checking account now. You ain’t going to have a dollar that’s less than a million so how do we determine what’s less than that’s going to have a plaque? Ms. Douse: Well, it was suggested in the policy that projects less than $1 million dollars the Commission would then determine if a plaque would be placed on that project or not. Mr. M. Williams: Okay, so it’s not so much as $1 million dollars. It’s if a project came in for whatever reason whether it be remodeling or whatever and it wasn’t a million dollars or more then the Commission would make that decision. Ms. Douse: Yes, sir. Mr. M. Williams: Okay, it gets me to another question then. When would a plaque be necessary for anybody or anything I mean because of the amount? Ms. Douse: Because with this policy this policy recommends all plaques will be placed on projects that exceed $1 million dollars. Again that’s just a recommended benchmark. The $1 million dollars can be changed to whatever you’d like it to be. If you want it to be removed that’s --- 13 Mr. M. Williams: No, no I’m just trying to get an understanding and I said plaque. When we build buildings and this building here has been remodeled and then rebuilt, fire stations rebuilt, courthouses and there’s always been a plaque on those. Donna Williams started that when she got here. Where’s she at today? I don’t see her, anyway Donna started that. But my point is when you put a plaque on the ground for a walking park or something in that level, that nature. Who decides that? Ms. Douse: The Commission would make that determining factor. Mr. M. Williams: Okay because any building of any magnitude ought to have something with the date and time and the service and all of that ought to go for any building that the city does. But I guess my question was around putting a plaque at a walking track, putting a plaque at the park you know so. Ms. Douse: Yeah, the Commission would have that final decision. th. Mr. Mayor: All right, the Chair recognizes the Commissioner from the 8 State your inquiry. Mr. Guilfoyle: Mr. Mayor, you know as far as Ms. Douse she’s trying to follow the lead of the Commission basically and a benchmark is a set aside number hopefully that the Commission would understand we ain’t going to a plaque on a $200,000-dollar renovation on a regular office or anything like that. But she was trying to be proactive having a benchmark at a million dollars and that’s pretty understanding. I wouldn’t want on a walking track out there in Hephzibah or anything like that. You know to be truthful what policy we had in place was suffice. For us to adopt a new thing I mean it’s never been a problem until it came up a month and a half ago as far as the plaques and here we are you know having the director up here and questioning her. But you know if we guided her to come back with a solution and she did, it’s not the perfect solution but at least it was something. So you know I don’t know if there’s a motion to carry this forward I’ll make a motion to delete this item. Mr. Mayor: All right, so let’s do this before you even make that motion, Commissioner. Mr. Guilfoyle: Okay. Mr. Mayor: I want to draw everybody’s attention to Tab 12 last page, back of the page. There are two Amendments A and B and I’m going to suggest that a friendly amendment to this draft is that you strike A and leave B in place and B would become A and C would become B and D would become C, that’s a friendly amendment. Mr. M. Williams: So moved. Mr. Hasan: Second. Mr. Mayor: All right, voting. 14 Mr. Guilfoyle votes No. Motion Passes 8-1. Mr. Hasan: That’s it, Mr. Mayor. Mr. Mayor: No, that ain’t it, okay, all right. ADDENDUM 32. Motion to approve going into an Executive Session. ADMINISTRATIVE SERVICES 22. Discuss the hostile work environment in the Augusta Law Department. (Requested by Commissioner Marion Williams) Mr. Mayor: All right, we’ve got one more item on the agenda and this item is a matter relative to personnel so I’m going to ask for a motion to go into Legal. Mr. M. Williams: So moved. Mr. Hasan: Do you need a motion to go in Legal, Mr. Mayor? Mr. Mayor: Yeah, I’ve got a motion. I need a second. Mr. Frantom: Second. Mr. Mayor: I’ve got a motion and a second, voting just this item on 23 that’s what we’ve got, that’s all we’ve got --- Mr. Guilfoyle: Twenty-two. Mr. Mayor: --- 22, I’m sorry, 22 Item 22. Mr. Fennoy and Mr. Guilfoyle vote No. Motion Passes 7-2. \[EXECUTIVE SESSION\] Mr. Mayor: This is our last item so I don’t think that there’s any additional business before us. If you’ve got a few minutes stop by the office and have some cake with us. I’d love for you to do that. 33. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia’s Open Meeting Act. Ms. Davis: Motion to approve. 15 Mr. Fennoy: Second. Mr. Guilfoyle out. Motion Passes 8-0. \[MEETING ADJOURNED\] Lena Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of the minutes of the Regular Meeting of The Augusta Richmond County Commission held on December 4, 2018. ______________________________ Clerk of Commission 16