HomeMy WebLinkAboutPension & Audit Committee August 28, 2018
PENSION & AUDIT COMMISSION CHAMBER
COMMITTEE August 28, 2018
PRESENT: Hons. Hardie Davis, Jr., Mayor; Mary Davis, Mayor Pro Tem; Janice
Jackson, Administrator; Donna Williams, Finance Director; Lena Bonner, Clerk of Commission.
ABSENT: Hon. Sean Frantom, Finance Committee Chairman.
The Clerk: Yes, sir. Item #1. The Pension and Audit Committee meeting. Review and
discuss RFP for the services of a pension investment advisor for the 1945 and 1949 pension
plans. The RFP will be submitted through the normal procurement process.
Mr. Mayor: Thank you, Madam Clerk. Is there any discussion from members of this
body? Okay. I do want to bring to everyone’s attention there was an email communication sent
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out by our Procurement Director Ms. Geri Sams on last Thursday, 23, that speaks to the heart of
the question that was raised about members of this body having an opportunity to weigh in on
what the elements were included in the RFP. Ms. Sams raised in her communication to this body
a concern around potential conflict of interest. I think most of us should have seen that at this
point. She sent it to the entire Commission and what’s most meaningful in the communication is
the fact that we want to make sure that there’s not an appearance of a conflict of interest by any
of these members of this Pension Committee up to and including the fact that as a member, a
voting member of the Pension Committee, that members not participate in the solicitation
process of the RFP and I believe that that extends to the drafting of that. And as such in our
meeting a week ago our Finance Director and I’ll yield to you, Ms. Williams, you indicated that
you had drafted it.
Ms. Williams: (inaudible). The RFP was drafted by staff members in my department
and I will not be voting on this item.
Mr. Mayor: Okay.
Ms. Williams: (inaudible) avoiding any conflict of interest.
Mr. Mayor: Okay. All right, very well. Are there any other comments with regard to
this? All right. I’ll entertain a motion.
Ms. Davis: Mr. Mayor, I’d like to make a motion to approve, to approve going out
for an RFP for the services of a pension investment advisor for the 1945 and 1949 pension
plans.
Ms. Jackson: I second that.
Mr. Mayor: We’ve got a motion and a second. Voting. All those in favor say aye.
Mr. Frantom out.
Ms. Williams not voting.
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Motion carries 3-0.
Mr. Mayor: All right, any other business before us? There being none, the meeting is
adjourned.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Lena J. Bonner
Clerk of Commission
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