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HomeMy WebLinkAboutCalled Commission Meeting October 10, 2017 CALLED MEETING COMMISSION CHAMBER October 10, 2017 Augusta Richmond County Commission convened at 11:00 a.m., Tuesday, October 10, 2017, the Honorable Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Jefferson, Sias, Frantom, M. Williams, Davis, Fennoy, Hasan and Smith, members of Augusta Richmond County Commission. ABSENT: Hons. Guilfoyle and D. Williams, members of Augusta Richmond County Commission. Mr. Mayor: We’ll call this meeting to order. The Chair recognizes Attorney MacKenzie. 1. LEGAL MEETING A. Pending and potential litigation B. Real estate C. Personnel Mr. MacKenzie: I would entertain a motion to go into an executive session to discuss’ pending and potential litigation, real estate and personnel. Mr. Sias: So move. Mr. Frantom: Second. Mr. Mayor: Voting. Ms. Davis and Mr. Smith out. Motion carries 6-0. \[LEGAL MEETING\] Mr. Mayor: We’ll call this meeting back to order. The Chair recognizes Attorney MacKenzie. 2. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia’s Open Meeting Act. Mr. MacKenzie: I would entertain a motion to execute the closed meeting affidavit. Mr. Hasan: So move. Mr. Sias: Second. Motion carries 8-0. 1 th Mr. Mayor: The Chair recognizes the commissioner from the 4 for a motion. Mr. Sias: Thank you, Mr. Mayor. It is my pleasure to make this motion. To authorize the promotion of David Jenkins to the position of Operations Manager at an annual salary of $50,000 per year and to transfer $12,000 from 101-101110-5129998 General Fund to the salary line item of the Animal Services Department budget. Thank you. Mr. Frantom: Second. Mr. Mayor: We’ve got a motion and a second. Voting. Motion carries 8-0. Mr. Mayor: The Chair recognizes the Mayor Pro Tem for a motion. Ms. Davis: Thank you, Mr. Mayor. I’d like to make a motion to waive Section 800.006 of the Personnel Polices and Procedures Manual to allow for employee Shawndel Agrippa to be promoted to the position of Application Support Analyst II even though the employee has not been in her current position for at least six months. Mr. Fennoy: Second. Mr. Mayor: A motion and a second. Voting. Motion carries 8-0. th Mr. Mayor: The Chair recognizes the commissioner from the 6 for a motion. Mr. Hasan: A motion to direct staff to initiate the process to obtain the Richmond County Ambulance Zone. Mr. Frantom: Second. Mr. Mayor: We have a motion and a second. Voting. Motion carries 8-0. Mr. Mayor: I want to give everybody an opportunity to get the additions to the agenda in front of you. This is for our special called meeting and we’ll make sure everybody’s got a copy. All right. The Chair recognizes Attorney MacKenzie for a motion. Mr. MacKenzie: I would entertain a motion to amend the Augusta, Georgia Code Section 1-7-51 relating to the adoption of the Personnel, Policies and Procedures Manual specifically amending Section 500.314 of the Personnel, Policies and Procedures Manual so as to extend the maximum accrual of SES employees annual leave from 25 hours to 350 hours. 2 Mr. Mayor: Okay, all right, we have a motion. Mr. Sias: Second. th Mr. Mayor: Okay, all right. The motion was made by the commissioner from the 4. Mr. Sias: So move. Mr. Fennoy: Second. Mr. M. Williams: They’re going to get it right after a while. Mr. Mayor: Yeah, they’re going to get it right. Mr. MacKenzie: Also to include waiving the second reading. Mr. Mayor: Yeah. Mr. Sias: That too. Mr. Mayor: All right, the Chair recognizes Administrator Jackson. Ms. Jackson: Thank you, sir. The next item is to approve consulting services for – Mr. Mayor: Ms. Jackson, suspend for a moment. I wanted you to give a little background if you felt like you needed to. Ms. Jackson: All right. Mr. Mayor: This is the same thing that we heard back there but if you want to give some background, I think we all know what it is. What Andrew just said. That’s item number two on th your addition. All right, the commissioner from the 7 has a question. Ms. Jackson: Certainly, sir. Mr. Frantom: Thank you, Mr. Mayor. How many employees does this affect? Ms. Jackson: There are a total of 44 SES level employees. Currently there are 14 employees that have 315 hours or more of annual leave on the books. Mr. Frantom: Thank you, Mr. Mayor. Mr. Mayor: Absolutely. All right, we’ve got a motion and a proper second. Voting. Motion carries 8-0. 3 Mr. Mayor: All right, the Chair recognizes Madam Administrator. Ms. Jackson: Item number one on the addendum agenda is approving Consulting Services Agreement for Programmatic, Operational and Financial Assessment for Augusta’s Environmental Services Department. We are proposing to enter into agreement with GeoSyntec Consultants of Atlanta, Georgia for the price of $99,870 for Phase I and $30,000 for Phase II. Mr. Fennoy: So move. Mr. Hasan: Second. Mr. Mayor: All right, we have a series of questions. The Chair recognizes the th commissioner from the 6. Mr. Hasan: Thank you, Mr. Mayor. Mr. Mayor, I’d like to address Madam Administrator if you don’t mind, please, sir. Madam Administrator, in terms of having some sense of data, do you have any idea when you first get something, I think you just identified it being two phased, so when will you have something from the first phase? Ms. Jackson: The first phase is a 30-day phase and the second phase is also 30 days so we should have the complete report in 60 days so they will be able to deliver an interim report in the first 30. Mr. Hasan: Thank you, ma’am. Thank you, Mr. Mayor. Mr. Mayor: I do want to draw everybody’s attention to the information that is, I don’t know if it’s all here -- Ms. Jackson: What’s in your packet is the actual contract document. Mr. Mayor: -- and the schedule so okay, he disappeared. In your packages that you have in front of you is the contractual agreement which shows the amount of the contract, but you also th have to the commissioner from the 6’s question you have the proposed schedule by task, that’s Phases I and Phase II that’s included in there as well. That’s in your package. It’s the last page, the schedule is the last page. Ms. Jackson, do you want to speak to that at all? Ms. Jackson: Just to emphasize that the financial aspects of the review will come first, particularly given the fact that we’re in our budget session I wanted that information as soon as possible so they’ll be looking at the financial and programmatic operations first as program and ordinances affect the finances. The second part of the review will get into the daily operations. Mr. Mayor: And for those of you that looked at the entire package that was sent by Ms. Bonner I would ask you in that first document to draw your attention to pages 12 through 22, pages 12 through 22. They speak specifically to the deliverables. They speak to the deliverables, the 4 financial, the operational, and the programmatic review. You can all of that in pages 12 through 22 and it’ll give you a quick synopsis of what is going to be done in this scope of work. Again, that is pages 12 through 22 if you’ll pay close attention to that as well as the schedule. All right, th the Chair recognizes the commissioner from the 9. Mr. M. Williams: Mr. Mayor, just want to make sure that we realize this, is it coming out of the budget or what? Mr. Mayor: All right, Madam Administrator. Ms. Jackson: It comes out of the Environmental Services Department budget from the enterprise fund. Mr. M. Williams: I wanted to make sure that was clear. Mr. Mayor: I think we’ve got a motion and a second. Voting. Mr. M. Williams votes No. Motion carries 7-1. Mr. Mayor: Attorney MacKenzie, will there be anything else before us? Mr. MacKenzie: That’s all I have. The Mayor makes announcements about the ACCG Fall Leadership Meeting being held in Augusta from October 11 through 13, 2017 and the demonstration by the Sheriff’s Department of a Milo Range Simulator on October 12, 2017. \[MEETING ADJOURNED\] Lena J. Bonner Clerk of Commission CERTIFICATION: I, Lena J. Bonner, Clerk of Commission, hereby certifies that the above is a true and correct copy of the minutes of the Called Meeting of the Augusta Richmond County Commission held on October 10, 2017. ________________________ Clerk of Commission 5