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Home My WebLink About2015-11-17-Meeting Minutes Commission Meeting Agenda Commission Chamber - 11/17/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Frantom, M. Williams, Fennoy, D. Williams, Hasan, Davis and Smith, members of Augusta Richmond County Commission. INVOCATION: Rev. George W. Robertson, Pastor, First Presbyterian Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Transparency and Accountability. (Requested by Commissioner Marion Williams) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. M. Williams. CONSENT AGENDA (Items 1-25) PLANNING 1. Z-15-45– A request for concurrence with the Augusta Georgia Planning Commission to approve a petition, with the conditions stated below, by 4 Site Investment, LLC requesting a change of zoning from Zone R-1 (One-Family Residential) and Zone R-3C (Multiple-family Residential) to Zone R-1D Item Action: Approved (One-family Residential) affecting property containing approximately 41 acres and is known as 1495 Goshen Road and 4401 through 4422 Castellon Way. Tax Maps 199-0-008-00-0 and 199-1-033-00-0 through 199-1-054-00. (A full list of tax map numbers is available for review during regular business hours at the Planning and Development Dept.) DISTRICT 8 1. The private driveway must comply with the specified requirements of the Augusta’s Street and Road Technical Manual as it relates to subgrade, base, and paving, as well as roadway width. 2. Structures must comply with Federal Emergency Management Agency (FEMA) regulations and the Augusta Flood Damage Prevention Ordinance. 3. The development must be consistent with the concept plan submitted on 9/30/2015. 4. Petitioner agrees to provide a minimum of 55 off-street parking spaces to support clubhouse building and guest parking within the subdivision. 5. Provide a sidewalk or walking path that connects Valencia Lane to the future development phases that is consistent with the concept plan submitted on 9/30/15. 6. Proposed building elevations and materials must be approved by the Planning and Development Department Director or designee. 7. Site plan must comply with any other ordinances and regulations in effect at the time of construction. z-15-45.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 2. Z-15-46-SP– A request for concurrence with the Augusta Georgia Planning Commission to approve a petition, with the conditions stated below, petition by Gloria J. Williams, on behalf of Frances Perrin, requesting a Special Exception to establish a Family Personal Care Home, per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .17 acres and known as 1245 Augusta Avenue. Tax Map 046-3-246-00-0 DISTRICT 1 1. A private room shall be dedicated to the caretaker in a heated area of the residence. This shall not include areas of the living room, dining room, bathroom or kitchen. 2. Designate at least one (1) off-street parking space in the rear yard to meet ordinance requirements. 3. Make the interior and exterior repairs to the structure, and remove the overgrown vegetation, as noted in the recent code enforcement inspections report. 4. Conduct a follow-up code enforcement inspection to ensure all of the repairs have been made and that the yard is properly cleaned. 5. If approved, Item Action: Approved Planning staff will review the most recent area crime report to determine whether the use should continue to operate following one (1) year of the effective date of approval. Z-15-46.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 3. Z-15-48 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition, with the conditions stated below, petition by Payton Road Properties LLC requesting a change of zoning from Zone A (Agriculture) and Zone B-2 (General Business) to Zone LI (Light Industry) affecting property containing approximately 1.24 acres and is known as 3124 and 3126 Mike Padgett Highway. (Tax Map 123-0-001-00-0 & 123-0-011-00- 0) DISTRICT 1 1. Access will be provided via the shared private road located on the adjacent lot to the north and one of the driveway approaches on Mike Padgett Highway to improve traffic circulation. Driveway location to be approved by the Traffic Engineering Department during site plan review. The second driveway on Mike Padgett Highway must be removed. 2. Ensure that the proper ROW/easements are secured for the private road to allow for access in the event the subject property is sold to another landowner. 3. Ensure that the property complies with all aspects of the Tree Ordinance and applicable landscaping standards. 4. Site plan must comply with any other ordinances and regulations in effect at the time of development. Item Action: Approved Z-15-48.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes PUBLIC SERVICES 4. Motion to approve New Ownership Application: A.N. 15-57: a request by Archana Patel for a retail package Beer & Wine License to be used in connection with TJ Mart located at 1959 Kissingbower Rd. District 2. Super District 9. (Approved by Public Services Committee November 10, 2015) Item Action: Approved Guru_OM_dba_TJ_Mart.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 5. Motion to approve a request by the Planning & Development Department to renew all the existing Alcohol Beverage Licenses in the City of Augusta. This will include all Adult Entertainment Establishments. There will be Sunday Sales. There will be Dance. Districts 1 thru 8. Super Districts 9 and 10. (Approved by Public Services Committee November 10, 2015) Item Action: Approved Alcohol_Renewals__2016.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 6. Motion to approve a request by Jonathan Belcher for a Dance Hall License to be used in connection with Iron Heights located at 631 Ellis Street. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee November 10, 2015) Item Action: Approved Iron_Heights.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 7. Motion to task the Administrator and Recreation Director to meet MACH Academy, Inc. and discuss their proposal for the managing and operations of the Newman Tennis Center. (Approved by Public Services Committee November 10, 2015) Item Action: Approved MACH_Academy_Inc._10.19.15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes ADMINISTRATIVE SERVICES 8. Motion to amend the Laney Walker / Bethlehem Urban Redevelopment Plan (that designates Laney-Walker / Bethlehem as an Urban Redevelopment Area (URA)) to include the development efforts of community partner - Walton Communities in the old Cherry Tree Crossing area. Originally approved by Commission March 16, 2010. (Approved by Administrative Services Committee November 10, 2015) Item Action: Approved Laney_Walker_Urban_Redevelopment_Plan_UPDATE.pdf Laney_Walker_Bethlehem_Urban_Redevelopment_Plan_Edits.pdf Resolution_to_Amend_Redevelopment_Plan_under_OCGA_36-61-7_(00894062).docx Resolution_designating_Urban_Development_Area_under_OCGA_36-61-7_(00894086).docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 9. Motion to renew self-funded Health and Welfare plans with BCBS Georgia, EyeMed and Delta Dental. (Approved by Administrative Services Committee November 10, 2015) Item Action: Approved Benefits_Contracts_Renewal.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 10. Motion to reauthorize the ordinance designating the Laney-Walker Enterprise Zone. Originally approved by Commission May 21, 2002. (Approved by Administrative Services Committee November 10, 2015) Item Action: Rescheduled Augusta_Code_on_Enterprise_Zone.pdf Laney_Walker_Enterprise_Zone_Maps.pptx Laney_Walker_Enterprise_Zone_Boundary_Description_-_Expansion_Recommendation.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to committee. Voting No: Commissioner Marion Williams. Motion Passes 9-1. Commissioner Sammie Sias Commissioner William Fennoy Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve this item. Commissioner Marion Williams Dies for lack of Second 11. Motion to reauthorize the ordinance designating the Rocky Creek Enterprise Zone. Originally approved by Commission May 21, 2002. (Approved by Administrative Services Committee November 10, 2015) Item Action: Rescheduled Augusta_Code_on_Enterprise_Zone.pdf Rocky_Creek_Enterprise_Zone_Maps.pptx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to committee. Voting No: Commissioner Marion Williams. Motion Passes 9-1. Commissioner Sammie Sias Commissioner William Fennoy Passes 12. Motion to approve renewal of Consulting Agreement with USI Insurance Services (formerly known as Well Fargo Insurance Services) to continue to provide strategic benefit planning, design, funding, administration, and communication services with respect to Augusta’s employee benefit program. (Approved by Administrative Services Committee November 10, 2015) Item Action: Approved USI_Consulting_Agreement.pdf Wells_Fargo_Insurance_Services_Client_Service_Agreement_Employee_Benefits.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Commissioner Commissioner Approve Motion Passes 10- 0. Wayne Guilfoyle William Lockett Passes PUBLIC SAFETY 13. Motion to acccept an award by the Richmond County Sheriff's Office in the amount of $160,000.00 from the Department of Homeland Security (DHS) to sustain or acquire equipment for the Richmond County Sheriff's Office Bomb Disposal Unit. (Approved by Public Safety Committee November 10, 2015) Item Action: Approved DHS_EOD,_BW#_SHO-015-45,_part_2.pdf DHS-EOD,_BW#_SHO-015045_part_1.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 14. Motion to accept an award in the amount of $6,000.00 from the Department of Homeland Security for the Richmond County Sheriff's Office Bomb K-9 Unit. The monies will assist RCSO in sustaining the Bomb-K-9. (Approved by Public Safety Committee November 10, 2015) Item Action: Approved DHS-EODK-9-BW#SHO15-88,_part1.pdf DHS-K9EOD-BW#_SHO15-88,_part_2.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 15. Motion to approve Grant-based Service Agreement for a part-time Accountability Court Case Manager. (Approved by Public Safety Committee November 10, 2015) Item Action: Approved ACVeteransCourtclerkcontract102515.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 16. Motion to approve contract with Augusta, GA and Fort Gordon to process and impound stray animals delivered by Fort Gordon.(Approved by Public Safety Committee November 10, 2015) Item Action: Approved 2016_Ft._Gordon_contract.doc ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes FINANCE 17. Motion to approve an increase in the 2015 budget for Daniel Field Airport in the amount of $50,980. (Approved by Finance Committee November 10, 2015) Item Action: Approved Breakdown_of_Daniel_Field_2015_Budget_Increase_Request0001.tif Breakdown_of_Daniel_Field_2015_Budget_Increase_Request0002.tif ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Commissioner Commissioner Approve Motion Passes 10- 0. Wayne Guilfoyle William Lockett Passes ENGINEERING SERVICES 18. Motion to approve award of contract to Blair Construction, Inc. for construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #13-194 in the amount of $832,556.07. Bid item #15-205. (Approved by Engineering Services Committee November 10, 2015) Item Action: Approved Fort_Gordon_Award_Bid_15-205_Vicinity_Map.pdf 15-205_Invitation_to_Bid_sent_to_newspaper.doc Sign-In_Sheet_Mandatory_Pre-Bid.pdf 15-205_Department_Recommendation_of_Award.pdf Mail_Labels.pdf Tab_Sheet.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 19. Motion to approve RFQ #15-207: Landscaping Services for Construction Projects for the City of Augusta - Utilities Department in the amount of $300,000 for execution by Augusta Lawn & Turf Inc., Piedmont Landscape, and Jacobs Land Management, LLC as qualified and selected contractors. (Approved by Engineering Services Committee November 10, 2015) Item Action: Approved DRAFT_Landscaping_Umbrella_Contract_Agreement-Agenda_Item.doc 15-207_Request_for_Qualifications_sent_to_Newspapers.pdf 15-207_TAB.pdf 15-207_Cumulative_Eval.pdf 15-207_Letter_of_Recommendation_-_10.7.15_Signed.pdf Process_Regarding_RFQs.pdf Sign-In_Sheet_Mandatory_Pre-RFQ.pdf Mail_Labels.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 20. Motion to approve Construction Change Order in the amount of $803,817.00 for Phase 1B of the AUD Library Renovation by RW Allen, LLC. (Approved by Engineering Services Committee November 10, 2015) Item Action: Approved 20151027_UB_2015-034_Director_Memo.pdf 20151027_UB_2015-034_Location_Map.pdf 20151027_UB_2015-034_RW_Allen_Phase_1_Proposal.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 21. Motion to approve the procurement of historian hardware and software for Supervisory Control and Data Acquisition (SCADA) system. (Approved by Engineering Services Committee November 10, 2015) Item Action: Approved Sole_Source_Historian_Data_Servers.pdf Sole_Source_Historian_Data_Server_Quote_for_Phase_1___2.pdf Sole_Source_Historian_Data_Server_Quote_Phase_3___4.pdf Sole_Source_Historian_Data_Server_Quote_Phase_5.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 0. 22. Motion to approve Professional Services Proposal from Christopher Booker and Associates, PC for the Renovation Design of 452 Walker Street, the former AT&T Building, in the amount of $122,000. (Approved by Engineering Services Committee November 10, 2015) Item Action: Approved Renovation_Design_of_440_Walker_Street_proposal_-_Recommendation_of_Award_Memo.pdf Renovation_Design_of_440_Walker_Street_proposal.pdf Renovation_Design_of_440_Walker_Street_site_map.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Marion Williams Commissioner William Lockett Passes PETITIONS AND COMMUNICATIONS 23. Motion to approve the minutes of the regular meeting of the Commission held on November 3rd and Special Called Meetings held November 10, 2015. Item Action: Approved Regular_Commission_Meeting_November_3_2015.pdf Called_Commission_Meeting_November_10_2015.pdf Called_Commission_Meeting_November_10_2015_Budget.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes APPOINTMENT(S) 24. Motion to approve the reappointment of Ben Harrison to the Canal Authority representing District 10. Item Action: Approved Talent_Bank_Application_Ben_Harrison.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 25. Motion to approve the appointment of Kim T. Sharpten to the Riverfront Development Board representing District 2. Item Action: Approved Talent_Bank_Application_Kim_Sharpton.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 11/17/2015 AUGUSTA COMMISSION REGULAR AGENDA 11/17/2015 (Items 26-32) PUBLIC SERVICES 26. Motion to approve New Ownership Application: A.N. 15-58: request by Jennifer Renee Moxley for an on premise consumption Liquor & Beer License to be used in connection with Barcelona located at 2533 Peach Orchard Item Action: Approved Rd. District 2. Super District 9. (No recommendation from Public Services Committee November 10, 2015) Barcelona.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 27. Update from Staff and Consultant Team regarding the Comprehensive Augusta Recreation and Parks Master Plan. Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 10-0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes APPOINTMENT(S) 28. Motion to approve the appointment of Mr. Frank Middleton to Board of Tax Assessors to fill the seat held by Bernard Johnson. (Requested by Commissioner Marion Williams) Item Action: Disapproved Tax_Assessors_Board_Appointment.pdf Talent_Bank_Application_Frank_Middleton.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve. Approve Voting No: Commissioner William Fennoy, Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner William Lockett, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails 4-6. Commissioner Marion Williams Commissioner Mary Davis Fails ADMINISTRATOR 29. Motion to approve proposed FY 2016 budget for Augusta Georgia Item Action: Approved budget_resolution_-2016.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tabling this item. Voting No: Commissioner Ben Hasan, Commissioner Marion Williams. Motion Passes 8-2. Commissioner Sammie Sias Commissioner William Lockett Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve. Commissioner Marion Williams Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve the FY2016 budget as initially presented by the Administrator with the adjustments that the Office of the Mayor's budget be set at $305,710 and the remaining amount of $542,790 be placed in the Contingency Fund. Voting No: Commissioner William Fennoy, Commissioner William Lockett. Motion Passes 8-2. Commissioner Sammie Sias Commissioner Mary Davis Passes ADDENDUM 30. Motion to approve going into an executive session. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve going into an executive session. Mr. Sias out. Voting No: Commissioner Marion Williams. Motion Passes 8-1. Commissioner Ben Hasan Commisioner Sean Frantom Passes 31. Motion to approve a Resolution authorizing the settlement of all claims of Mychal Johnson in the amount of $37,000 and authorizing the Administrator to disburse these funds. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve a Approve Resolution authorizing the settlement of all claims of Mychal Johnson in the amount of $37,000 and authorizing the Administrator to disburse these funds. Mr. Fennoy, Mr. Guilfoyle and Mr. M. Williams out. Motion Passes 7-0. Commissioner Grady Smith Commissioner Sammie Sias Passes 32. Motion to execute a Resolution to authorize the purchase of property at 521 James Brown Blvd., 915 Walker Street, 933 1/2 Walker Street, 914 Telfair Street and 928 Telfair Street in the amount of $478,000. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to execute a Resolution to authorize the purchase of property located at 521 James Brown Blvd., 915 Walker Street, 933 1/2 Walker Street, 914 Telfair Street and 928 Telfair Street in the amount of $478,000. Mr. Fennoy, Mr. Guilfoyle and Mr. M. Williams out. Motion Passes 7-0. Commissioner Grady Smith Commissioner Sammie Sias Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 33. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: Approved Upcoming Meetings www.augustaga.gov Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Fennoy, Mr. Guilfoyle and Mr. M. Williams out. Motion Passes 7-0. Commissioner Grady Smith Commissioner Sammie Sias Passes Commission Meeting Agenda 11/17/2015 2:00 PM Attendance 11/17/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/17/2015 2:00 PM Invocation Department: Caption:Rev. George W. Robertson, Pastor, First Presbyterian Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/17/2015 2:00 PM Transparency and Accountabilty Department: Caption:Transparency and Accountability. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AUGUSTA.RICHMONDC0UNTYPLANNINGCOMMISSION REZONING STAFF REPORT Case Numbert T.lS-45 Hearing Date: Monday, October 5' 2015 Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin Applicant: 4 Site Investment, LLC Property Owner: 4 Site Investment,LLc Address of Property: 1495 Goshen Road and 4401 through 4422 Castellon way Tax Parcel #: 199-0-008-00-0 and 199-1-033-00-0 through 199-1-054-00 present zoning:R-l (one-Family Residential) and R-3C (Multiple-Family Residential) Commission District: 8 (Wayne Guilfoyle) Fort Gordon Notification Required: N/A Request: The applicant is requesting a change of zoning from Zone R-l (One-Family Residential) and zone R-3C (Multiple-Family Residential) to Zone R-lD (One-Family Residential). ffi i l.'O rdinanee $ecfi orrft) Section 12-1 Permitted uses in the R-1, R-lAn R-lB, R-lC and R-1D zones Rezone from R-l and R-3C to R-lD Background: This case involves 40.9 development. At Present located near the southern acres out of 43.3 acres that are part of the Villages at Goshen the property is mostly undeveloped, though a small amenity area is end of the property. several townhomes from the first phase of the development border the property. The surroundin g arcaincludes a mix of detached single-family residences and townhomes situated in the R-l (One-Family Residential), R-1C (One-Family Residential), R-3B (Multiple-Family Residential) and R-3c (Multiple-Family Residential) zones' Areas of the subject acreage are located in the floodplain of Spirit Creek' The applicant is requesting a change of zoning from Zone R-l (one-Family Residential) and Zone R-3C (Multiple-Family Residential) to Zone R-lD (One-Family Residential). The entire first phase of the Villages at Goshen was platted a few years ago, but less than half of the townhouse units were constructed before development ceased. The applicant proposes to rezone the property to construct detached, single-family residences for the remaining phases of the project. o Land Use and Zoning- The Villages at Goshen is an existing residential development off Goshen Road in the South Augusta area. Only part of the first phase of the development was completed. At this time, the area subject to rezoning remains mostly undeveloped. A small amenity pool area is situated near the southern portion of the property. There are six (6) attached townhomes structures that total 23 housing units. Development of the property began approximately 15 years ago, but was halted shortly afterward. In the first phase of the project, twenty-two of the forty-five newly created lots were developed into attached townhomes. The average width of the lots is between 34 feet and 39 feet; the interior lots are 100 feet deep and measure 90 feet in depth on the east side of East Barcelona Way. Only three of the five private roads were assigned rulmes - valencia Lane, East Barcelona Way and Castellon Way. While single-family detached residential units are permitted under the current zoning, staff recommended the applicant request the rezoning because it reflects the uses being proposed. The R-lD zoning would allow reduced setbacks for the newly created lots. The R-lD zone has a front setback of 30 feet on minor and local streets. The side setback for all detached dwellings is no less than five (5) feet, unless the side yard abuts zones R- 1 - R- lC, where twenty-five (25) feet is required. If a six-foot brick or stucco wall is constructed along the entire side property line of said area, then the required setback is reduced to fifteen (15) feet. The rear setback is the greater of twenty-frve (25) feet or twenty (20) percent of the depth of the lot, but need not exceed fifty (50) feet' Utilities - The property has access to public water and sewer. A 6-inch in diameter water line runs along Goshen Road. Improvements already on the site consist of several 6-inch and g-inch water lines interior to the property and along each of the private streets. An 8- inch diameter sewer line runs roughly parallel to Goshen Road to provide sewer access south of the property. A series of private sewer lines run along the existing internal streets in the development. Environmental - Much of the area in question remains undeveloped. A large pond is located in the center of the property and part of the flood zone. The developer hired a firm and determined that much of the ilea proposed for development is situated outside of the floodplain, with exception of the amenity pool area and small portion of " Lot 52" as indicated on the submitted concept plan. Traffic and Circulation - The subject tract has access to Goshen Road, a two-lane road. The existing development has acceleration / deceleration lanes to more efficiency manage traffic flows. The existing private roads in the development are Valencia Lane, East Barcelona Way and Castellon Way. Two additional roads are developed but do not have names. Although an intemal driveway and parking area was planned for the amenity pool area, no improvements have been made to connect it with the rest of the development. Goshen Road is functionally-classified as a local or residential street and has an average daily traffic of approximately 1,500 vehicles between Mike Padgett Highway and Old Waynesboro Road (GDOT, 2014). o Buffer and Landscaping - A 4-foot tall fence and mature trees separates the development from Goshen Road. The property contains a large pond and trees are scattered throughout the property. It borders a large undeveloped tract to the north and west. Residential properties south of the site have relatively large rear yards covered with mature trees. o Comprehensive Plan The rezoning is compatible with aspects of the 2008 comprehensive plan. The plan suggests that low-density development should be maintained if it is the predominant land use. Infill housing should match the scale and design of existing houses in the area. project Analysis: The applicant is requesting to rezone the property to construct detached, single-family residences on the property. The following improvements would be made to the site: o The development would occur in two phases and create 57 lots suited for detached single- family homes. The average width of the lots would be between 60 feet and 120 feet. No elevation or sample materials have been submitted for the home construction. Two new road sections would be developed further west of the site as an extension to Valencia Lane. A driveway and approximately thirty-one (31) off-street parking spaces would be provided for the amenity pool area. Overflow off-street parking would be placed throughout the site to accommodate the need for additional Parking. A 5-foot wide walking trail would be installed around the pond and connect to various parts of the develoPment. A secondary means of emergency access would be constructed along the south side of the property. The emergency access point would connect to Goshen Road south of the main entrance. There are improvements planned for adjacent parcels within the development, outside the area subject to rezoning. The applicant proposes to make exterior renovations to the existing townhomes along East Barcelona Way and construct sixteen (16) new townhomes on the south side of Valencia Lane as part of the overall development. Findings: l. The proposed zoning is compatible with surrounding zoning and land uses. 2. Single-family detached residential is the dominate land use in the area. 3. Some areas of the property have a high risk for flooding and it is believed that the property has the potential to carry floodway velocities during the event of a l-percent- annual-chance storm (100 year flood). Much of the southern portion of the site is located in the flood zone. Based on a recent flood analysis of the site, only one of the residential lots being proposed for single-family development has a heightened risk of flooding. 4. Goshen Road has average daily traffic of approximately 1,500 vehicles between vehicles between Mike Padgett Highway and old waynesboro Road (GDOT, 2014). 5. Existing private roads in the development have a pavement width of approximately 27 feet and right-of-way width of 40 feet. 6. parking is limited in the subdivision because of the reduced street pavement widths. 7. Valencia Lane, an existing private road, provides sole access to the site from Goshen Road. An emergency access road planned along the south portion of the site would also connect to Goshen Road. 8. No sidewalks exist in the subdivision. g. A private Road Maintenance Agreement will have to be provided as part of the approval process and must include specifics for perpetual maintenance of the roads. 10. The overall density of residential development in the R-lD Zone will allow single-family detached residences at a density of 10.9 units per acre' ll.Structures must comply with Federal Emergency Management Agency (FEMA) regulations and the Augusta Flood Damage Prevention Ordinance. Preliminary Staff Recommendation: The Staff recommends approval with the following conditions: 1. The private driveway must compty with the specified requirements of the Augusta's Street and Road Technical Manual as it relates to subgrade, base, and paving, as well as roadway width. 2. Structures must comply with Federal Emergency Management Agency (FEMA) regulations and the Augusta Flood Damage Prevention ordinance' 3. The development must be consistent with the concept plan submitted on 913012015' 4. petitioner agrees to provide a minimum of 55 off-street parking spaces to support clubhouse building and guest parking within the subdivision. 5. provide a sidewalk or walking path that connects Valencia Lane to the future development phases that is consistent with the concept plan submitted on 9130115. 6. proposed building elevations and materials must be approved by the Planning and Development Department Director or designee. 7. Site plan must comply with any other ordinances and regulations in effect at the time of construction. Note: The information included in this staff report represents the best available information at t-n" ti-. it is written, which is generally two weeks prior to the Planning Commission hearing at which the zoning petition is to be heard. It represents an evaluation of the facts presented by the applicant, ,.r.i.h done by the staff, and consideration of the relevant factors in the io*pr"6ensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff ..po.t is written and stiff reserves the right to make an oral recommendation at the hearing based on all the information available at that time. PD&KB&RWA fE*s:IE E I EE rE*E ei.EE'EEI; IEiEAEEE ; FEiEgEiE "n- giEEgilEE=W" 6EE::;8Y N g$II E Ei ;;E*E€E.!E.hE6EEFE o.=s O o iEH i?*EEj.ei?t uo;-.-*9?#E EsEFli oo o E =3trEgL G3trEoug^ E Ett o E ;d3ozfr'= E=E68'Q e {g$ E$[ E p$+qrso, .!-85 E E As$6 ffg tr .9E'o =R6 e.iC)LcDEtrto ='=rf EE+ Io.N z E?; ril E EliEEiit P:€EgC€,iE aEtiEEEE E Eg:$,:;;E rr *iegiitfe'@- E tg[i9[rI9G.I!Eg{ E 3e: t i fr IiEEEFE "-=! O -€E.g E E# E €Ebads?R -= ,EEggf FEs \,ig;,sE E ,E ,r f t 8. P = i: i.e6ltp s t t t = = s e , tle6f g,;*+sq$+ \ iEfi's< E U v.E E tY 6 = ,.) U-E. 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Eil' Wi#Kffi}K?$,Liffivda_;v 1*3iaj @l 'tislY2 r J'L _.jli ,,t" ,,)T!"t,*.t\;-'d ;'I L ejp flio fio fi c LE | -(!'llr,#-I5i+-tl; Commission Meeting Agenda 11/17/2015 2:00 PM Z-15-45 Department:Planning Commission Caption: Z-15-45– A request for concurrence with the Augusta Georgia Planning Commission to approve a petition, with the conditions stated below, by 4 Site Investment, LLC requesting a change of zoning from Zone R-1 (One-Family Residential) and Zone R- 3C (Multiple-family Residential) to Zone R-1D (One-family Residential) affecting property containing approximately 41 acres and is known as 1495 Goshen Road and 4401 through 4422 Castellon Way. Tax Maps 199-0-008-00-0 and 199-1-033-00-0 through 199-1-054-00. (A full list of tax map numbers is available for review during regular business hours at the Planning and Development Dept.) DISTRICT 8 1. The private driveway must comply with the specified requirements of the Augusta’s Street and Road Technical Manual as it relates to subgrade, base, and paving, as well as roadway width. 2. Structures must comply with Federal Emergency Management Agency (FEMA) regulations and the Augusta Flood Damage Prevention Ordinance. 3. The development must be consistent with the concept plan submitted on 9/30/2015. 4. Petitioner agrees to provide a minimum of 55 off-street parking spaces to support clubhouse building and guest parking within the subdivision. 5. Provide a sidewalk or walking path that connects Valencia Lane to the future development phases that is consistent with the concept plan submitted on 9/30/15. 6. Proposed building elevations and materials must be approved by the Planning and Development Department Director or designee. 7. Site plan must comply with any other ordinances and regulations in effect at the time of construction. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA.RICHMOND COUNTY PLANNING COMMISSION REZONING STAFF REPORT Case Numberz 2-15-46 SP Hearing Date: Monday, November 212015 Report Prepared By: Paul DeCamp, Kevin Boyd and Bob Austin Applicant: Gloria J. Williams Property Owner: Frances Perrin Address of Property z 1245 Augusta Avenue Tax Parcel #: 046-3-246-00-0 Pres ent Zoningz R- I C (One-Family Resid ential) Commission District: I (William Fennoy) Fort Gordon Notification Required: N/A Request: The applicant is requesting a Special Exception for a Family Personal Care Home per Section 26-1(h) of the Comprehensive Zoning Ordinance for Augusta, Georgia. Background: This case involves a 0.17 acre tract located at 1245 Augusta Avenue between Florence Avenue and Mauge Street. Tax records indicate that the two-story 2,981 square foot residence was constructed in 1911 and contains 5 bedrooms and 2 bathrooms. The exterior of the property is in good condition and has a driveway for off-street parking. Public water and sewer services are R uest Ffdp.a*nd Uso/&tiiity pl* h le, O hn ce S eation{s} Special Exception Family Personal Care Home Section 26-1 (h) provided to the site. In November 2004, the Augusta Commission approved a special exception request for a Family Personal Care Home on the property. Based on the code enforcement inspections report, the building needs some minor repairs. There is overgrown vegetation in the front and rear yards and defective flooring in some areas of the bathroom. Also, the exhaust fan in the first floor bathroom needs to be repaired and the ceiling painted. The rear porch roofappears to be leaking and needs to be replaced. The property is located in the Laney Walker neighborhood, within walking distance of the Medical District. The block contains a mix of single-family residences built in the early 1900s and more recent single-famity and multi-family development. The surroundingarca is situated in the R-1A (One-Family Residential), R-3C (Multiple-Family Residential) and B-1 (Neighborhood Business) zones. LI (Light Industrial) zoning exists on a nilrow strip of right-of-way of R A Dent Boulevard and an adjacent railroad line. The applicant is requesting a Special Exception for a Family Personal Care Home in an R-lC (One-Family Residential) zone. The zoning ordinance states that Special Exceptions may be permitted in any zone where such uses are deemed essential or desirable to the public convenience or welfare and are in harmony with the various elements or objectives of the Master Plan or planning document in effect. A request for a Family Personal Care Home is subject to meeting the following criteria in Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta, Georgia. 1. May not be established within 1,200 feet of a lawfully existing family day care home, adult day care facility, transition housing, or another family personal care home in A, R or P zones; 2. Shall not be located in areas where the health, safety and welfare of the residents would be compromised; and 3. The Planning Commission shall determine that the foregoing requirements have been satisfied and further, that the benefits of the proposed family personal care home are greater than any possible depreciating effects and damages to neighboring properties. It wilt be necessary for the applicant to provide verification that the home is in compliance with the Georgia Department of Community Health and meets the requirements of Chapter 111-8- 62.01 of the O.C.G.A. The applicant must also obtain a business license from Augusta, Georgia. The fire marshal should also inspect the home to ensure compliance with applicable codes. Findings: l. A Planning and Development Department code enforcement officer inspected the property and found: o The property has five (5) bedrooms and two (2) full bathrooms. There is a living room, kitchen and dining room. The living room measures approximately 225 square feet and the kitchen measures ll'- 4" x 13'- 3" or 150 square feet. The dining room measures 1 l' - 4" x 14' - 6" or 164 square feet. All of the bedrooms measure more than 100 square feet. This summary is a follow-up inspection from the initial inspection resulting in case no. CEIP201 500047 49. 2. According to Planning and Development Department records, the only lawfully existing family day care home within 1,200 feet of the subject property is situated in the B-1 (Neighborhood Business) zone, and not the A, R or P zones. 3. Crime statistics obtained from the GIS Crime Mapping, based on data supplied by the Sheriffs Department, indicate several reported incidences of criminal activity in the general vicinity of the property. There have been a total of forty-one (41) criminal incidences to include twelve (12) counts of larceny or theft of personal property, nine (9) assaults, six (6) miscellaneous offences and two (2) motor vehicle thefts, in the last six (6) months. Many of the reported offenses occurred on the same street and nearby streets in the neighborhood. 4. In November 2004, the Augusta Commission approved a special exception request for a Family Personal Care Home on the property. 5. This petition will not result irt any substantial physical changes to the residence. 6. The rear yard is enclosed with a 5 feet tall chainJink fence, and has adequate space for outdoor activities. 7. Parking is prohibited on the street in some areas near the subject property. The driveway on the south side of the property and space in the rear yard provide adequate off-street parking to support the proposed use. 8. A wheelchair ramp is located at the rear entrance of the residence. 9. The property is served by public water and sewer lines. 10. The applicant will have to obtain a license with the State of Georgia, and prove compliance with the minimum requirements of Chapter 111.8-62.01 of the O.C.G.A. 1 1. The personal care home will be staff-operated and have up to 6 clients. 12. No space is dedicated to offer privacy for the caretaker within the residence. 13. The applicant must obtain a Business License from Augusta, Georgia. 14. There were no traffic counts available for this residential street, but the proposed property use should not have a sizable impact on traffic volumes. There is a sidewalk on the side of Augusta Avenue opposite the subject property. a o Project Analysis: The two story residence will be occupied as staffed-operated personal care home. It appears to have sufficient interior space to accommodate a personal care home (i.e. bedrooms, bathrooms, etc.). The exterior of the subject property is in good condition, with some minor repairs needed. The driveway located on the south side of the property provides adequate space for off-street parking to support the use. The property is served by public utilities. The nearest family day care home within 1,200 feet of the subject property is situated in the B-1 (1.{eighborhood Business) zone, and not the A, R or P zones. Crime statistics data supplied by the Sheriffs Department indicate several reported incidences of criminal activity in the general vicinity of the property in the last six (6) months. Careful examination of the data revealed that many of the reported incidents occurred at the nearby residential complex and more than 700 feet from the residence. The report captures data from aYq mile radius of the property. Preliminary Staff Recommendation: The Staff recommends approval with the following conditions: 1. A private room shall be dedicated to the caretaker in a heated area ofthe residence. This shall not include areas of the living room, dining room, bathroom or kitchen. 2. Designate at least one (1) off-street parking space in the rear yard to meet ordinance requirements. 3. Make the interior and exterior repairs to the structure, and remove the overgrown vegetation, as noted in the recent code enforcement inspections report. 4. Conduct a follow-up code enforcement inspection to ensure all of the repairs have been made and that the yard is properly cleaned. 5. If approved, Planning staff will review the most recent area crime report to determine whether the use should continue to operate following one (1) year of the effective date of approval. Note: The information included in this staff report represents the best available information at the time it is written, which is generally two weeks prior to the Planning Commission hearing at which the zoning petition is to be heard. It represents an evaluation of the facts presented by the applicant, research done by the staff, and consideration of the relevant factors in the Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff report is written and staff reserves the right to make an oral recommendation at the hearing based on all the information available at that time. PD&KB&RWA iE{EiiE $ €€!EE*is 6EE isi! E €iEEEE{lg ,#- $EEEIIEIi Y EEaEgEgEgEifE;E c, E eEe EEE nTE9B 8Fg5;E @ sf 3EE 3E.sPi EEH0-E .go- €c;a? 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Williams, on behalf of Frances Perrin, requesting a Special Exception to establish a Family Personal Care Home, per Section 26-1 (h) of the Comprehensive Zoning Ordinance for Augusta-Richmond County affecting property containing .17 acres and known as 1245 Augusta Avenue. Tax Map 046-3-246-00-0 DISTRICT 1 1. A private room shall be dedicated to the caretaker in a heated area of the residence. This shall not include areas of the living room, dining room, bathroom or kitchen. 2. Designate at least one (1) off- street parking space in the rear yard to meet ordinance requirements. 3. Make the interior and exterior repairs to the structure, and remove the overgrown vegetation, as noted in the recent code enforcement inspections report. 4. Conduct a follow- up code enforcement inspection to ensure all of the repairs have been made and that the yard is properly cleaned. 5. If approved, Planning staff will review the most recent area crime report to determine whether the use should continue to operate following one (1) year of the effective date of approval. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA-RICHMONDCOUNTYPLANNINGCOMMISSION REZONING STAFF REPORT Case Numbetz Z'15'48 Hearing Date: Monday, November 2,2015 Report Prepared By: Paul DeCamp, Anh Vu and Kevin Boyd Applicant: Payton Road Properties, LLC Property Owner: Payton Road Properties, LLC Address of Property z 3124 and 3126 Mike Padgett Highway Tax Parcel #: 123-0-001-00-0 and 123-0-011-00-0 PresentZoningzA(Agriculture)andB.2(GeneralBusiness) Commission District: I (William Fennoy) Fort Gordon Notification Required: N/A Request: The applicant is requesting a change of zoning from ZoneB'2(General Business) to Zone LI (Light Industry)' Zone A (Agriculture) and ffi iieatte Oidinardo Secli+(slRequestProp osed,'Usc /,,ActivitY Section 23-1Rezone from A and B-2 to LI Permitted uses in the P-l and B-1, B-2 and LI Zones Background: The subject properry is rocated approximatery 100 feet north of the Mike Padgett Highway and WylieDriveintersection'Thesiteconsistsoftwoadjoiningpropertieslocatedat3|24ald3|26 MikePadgettHighwaywithatotalareaof|.ZL-acres.Thepropertylocatedat3124Mike padgett Highway is zoned B-2 (General Business) and the property located at3126 Mike Padgett Highway is zoned A (Agriculture). The subject property previously had residential structures' but they were demolished in September 2015. Both parcers adjoin a9.42-acres LI (Light Industry) zoned property with street address 3016 Payton Road, also owned by Payton Road Properties' LLC. The business ADSI Moving Systems is currently being conducted from 3016 Payton Road. Both parcels have driveways, and a private road provides access to the 9.42-acres property from Mike Padgett HighwaY. Surrounding uses include a truck and trailer repair shop, towing service company' and industrial equipment supplier and surplus stores situated in the LI (Light Industry) and HI (Heavy Industry) zones. Nearby residential uses are located on the opposite side of Mike Padgett Highway and are zoned R-lB (One-Family Residential). The Sherwood and Sherwood Extension subdivisions feature mostly 1950s-era one-story, detached single-family residences' Many of the homes situated along Mike Padgett Highway arc distressed properties' In some instances' some properties have been rezoned to B-1 (Neighborhood Business) and B-2 (General Business) for commercial use. The applicant is requesting a change in zoning from Zone A (Agriculture) and zone B-2 (General Business) to zone LI (Light Industry). The purpose of the rezoning is to facilitate the expansion of current business operation, dba ADSI Moving Systems' The rezoning of LI (Light Industry) will allow for the construction of a new office and storage facility on the subject property that would be consistent with the current business operation' o Land Use and Zoning- The site consists of two adjoining properties located at 3124 and3l26Mike padgett Highway with a total area of 1.24-actes. The property located at 3124 Mike padgett Highway is zoned B-2 (General Business) and the property located at 3126 Mike padgett Highway is zoned A (Agriculture). The subject property previously had residential structures, but they were demolished in September 2015' The site is presently vacant, open space. Both parcels adjoin a9.42-actes LI (Light Industry) zoned property with street address 3016 Payon Road, also owned by Payton Road Properties' LLC. ADSI Moving Systems business operation is being conducted from 3016 Payton Road. Both parcels have driveways and a private road provides access to the 9'42-acres property from Mike Padgett Highway' ChangingthezoningofthesubjectpropertytoLl(LightIndustry)wouldallowforthe accessory office and warehouse use. Additional land uses are permitted by special exception. In addition, uses permitted in the P-l (Professional)' B-1 (Neighborhood Business) and B-2 (General Business) Zones are permitted in the LI (Light Industry) Zone.ThefrontsetbackinaLl(Lightlndustry)Zoneis40feetonmajorstreetsand highways. Side yards setbacks are 10 feet and the rear yard setback is 25 feet, but might not require since the subject property rear adjoins an LI (Light Industry) Zone property where the current operation is expected to lxpand from. The proposed rezone would remove the current split-zoning on both parcels and re-designate the l'24-acres to be incorporatedintotheadjacentZoneL|(LightIndustry)boundary' Utilities - The property is served by public water through a 14-inch diameter pipe' The property does not have existing public sewer, but has on-site septic systems' Environmental - The subject property previously had t'wo residential structures' but they were demolished in September 2015. The land of both parcels is considered to be relatively flat. As of october 15,2015, silt fences are installed on both parcels along Mike Padgett Highway and the disturbed area does not appear to have been stabilized with new ground cover. Presently, a portion of the site along Mike Padgett Highway has a glass surface and the disturbed areas are covered with compacted dirt' Existing power poles and electrical lines run parallel to the subject property and Mike Padgett Highway' A proposed site plan will be required for the site plan and development review consideration. Traffic and circulation - Each parcel has a concrete driveway, each of which measures approximately 9 feet wide. Access to the 9.42'acres property located east of the subject property is through a private driveway. The present private driveway access meets DOT requirement. *J *.urur., approximately 30' wide and 360' long' The driveway and internal site circulation are on paved surfaces. All site access is from Mike Padgett Highway. Mike Padgett Highway is two-lane in each direction with a flush median turn lane (five-lane total). Heading north bound access into all three parcels is through a rightturn lane; heading south bound access is through a center turn lane' Mike Padgett Highway has average daily traffic of approximately 15,800 vehicles between Bobby Jones Expressway and Lumpkin Road (GDOT, 2Ol4)' A proposed site plan is needed in order to evaluate the proposed use with traffic circulation. The applicant did not include a proposed site plan along with the submitted rezoning application. o Buffer and Landscaping - Presently, the site does not have any type of buffer or landscaping. There is an existing chain link fencing located on the east and south perimeter of the property. The proposed development would have to comply with standards of the Augusta Tree Ordinance' o Comprehensive Plan The subject property is located in the East Augusta Neighborhood Area. The area is characterized by residential uses and nearby industry that coexists in close proximity, but is separated from one another' The proposed rezoning is consistent with the Comprehensive Plan recommended development patterns forthearea,whichencouragetheretentionoftheexistinghousingstockandto concentrate industry use along major roadways including Mike Padgett Highway' Project Analysis: The applicant is requesting the rezoning of two parcels' with a total area of 1.24-acres,from Zone A (Agriculture) and Zo,,e B-2 (General Business) to ZoneLl (Light Industry). The property located at3l24Mike Padgett Highway is zoned B-2 (General Business) and the property located at3l26Mike Padgett Highway is zoned A (Agriculture)' Both parcels previously had residential structures. Deed records indicate the properties were transferred to payton Road Properties, LLC in August 2015 and then demolition permits were issued in September 2015.Both parcets adjoin a9.42-acres LI (Light Industry) zoned property with street address 3016 Payton Road, also owned by Payton Road Properties, LLC' The business ADSI Moving systems is currently being conducted from 3016 Payton Road. The purpose of the rezoning request is to facilitate the expansion of the current business operation, dba ADSI Moving systems. The rezoning to LI (Light Industry) will allow for the construction of a new offtce and storage facitity on the subject property that would be consistent with the current business operation. The applicant did not include either a proposed concept plan or site plan with the rezoning application' Findings: 1. The subject property is located in an area, east of Mike Padgett Highway between Wylie Drive and Clary Drive, where LI (Light Industry) zoning and light industrial uses are predominant. 2. The proposed rezoning is consistent with the Comprehensive Plan recommended development patterns for the area, which encourage the retention of the existing housing stock and concentrating industry use along major roadways, including Mike Padgett HighwaY. 3. The proposed rezone would remove the current split-zoning on parcels, A (Agriculture) and B-2 (General Business) and re-designate the 1.24-acres to be incorporated into the adj acent Zone LI (Light Industry) boundary' 4. Mike padgett Highway is twolanes in each direction with a flush median turn lane (five- lane total). Heading northbound, access into the subject property is through a right-turn lane; heading southbound, access is through a center turn lane' A proposed site plan is needed in order to evaluate the proposed use with traffic circulation. The applicant did not include a proposed site plan along with the rezoning application. 5. Mike Padgett Highway has average daily traffrc of approximately 15,800 vehicles between Bobby Jones Expressway and Lumpkin Road (GDOT, 2014)' 6. A proposed site plan will be required for development review consideration. The site plan must comply wittrthe Tree Ordinance and any other ordinances and regulations in effect at the time of develoPment. Preliminary staff Recommendation: The staff recommends approval with the following conditions: 1. Access will be provided via the shared private road located on the adjacent lot to the north and one of the driveway approaches on Mike Padgett Highway to improve traffic circulation. Driveway location to be approved by the Traffrc Engineering Department during site plan review. The second driveway on Mike Padgett Highway must be removed. 2. Ensure that the proper ROWeasements are secured for the private road to allow for access in the event the subject property is sold to another landowner' 3. Ensure that the property complies with all aspects of the Tree Ordinance and applicable landscaPing standards' 4. Site plan must comply with any other ordinances and regulations in effect at the time of develoPment. Note: The information included in this staff report represents the best available information at the time it is written, which is generally two weiks prior to the Planning Commission hearing at which the zoning p"tition is to be heard. It represents an evaluation of the facts presented by the applicant, ,"r"i.h done by the staff, and consideration of the relevant factors in the Comprehensive Zoning Ordinance of Augusta, Georgia. New facts may emerge after the staff ,"port is written and stiff reserves the righi to make an oral recommendation at the hearing based on all the information available at that time. PD&AV&KB =#,, d,o,tLocoGIEE+EiIE ,tEiggiis !BEdfrEE $EEEEiEi E9[E;EJ E;i*iii:E5E!+! 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(Tax Map 123-0-001- 00-0 & 123-0-011-00-0) DISTRICT 1 1. Access will be provided via the shared private road located on the adjacent lot to the north and one of the driveway approaches on Mike Padgett Highway to improve traffic circulation. Driveway location to be approved by the Traffic Engineering Department during site plan review. The second driveway on Mike Padgett Highway must be removed. 2. Ensure that the proper ROW/easements are secured for the private road to allow for access in the event the subject property is sold to another landowner. 3. Ensure that the property complies with all aspects of the Tree Ordinance and applicable landscaping standards. 4. Site plan must comply with any other ordinances and regulations in effect at the time of development. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 15-57: a request by Archana Patel for a retail package Beer & Wine License to be used in connection with TJ Mart located at 1959 Kissingbower Rd. District 2. Super District 9. (Approved by Public Services Committee November 10, 2015) Background:This is a New Ownership Application. Formerly in the name of Ramabhai Patel. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $635.00. Alternatives: Recommendation:The Planning & Development Department recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Alcohol Renewals Department:Planning & Development Caption:Motion to approve a request by the Planning & Development Department to renew all the existing Alcohol Beverage Licenses in the City of Augusta. This will include all Adult Entertainment Establishments. There will be Sunday Sales. There will be Dance. Districts 1 thru 8. Super Districts 9 and 10. (Approved by Public Services Committee November 10, 2015) Background:This is the yearly renewal of all Alcohol and Adult Entertainment Licenses as well as the regulated licenses associated with them. Analysis:The applicants meet the requirements for renewal of their current Licenses. Financial Impact: Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Dance Hall Application Department:Planning & Development Caption:Motion to approve a request by Jonathan Belcher for a Dance Hall License to be used in connection with Iron Heights located at 631 Ellis Street. There will be Dance. District 1. Super District 9. (Approved by Public Services Committee November 10, 2015) Background:The is a new request. Analysis:The applicant meet the requirements of the City of Augusta's Dance Hall Ordinance. Financial Impact:The applicant will pay a fee of $121.00 Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O.recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission eMACH AcADEtvty, lNc. Proposal MACH Academy, Inc. is pleased to submit this proposal for services to support Newman Tennis Center in achieving its goals for improving programs, offering a safe and secure environment for the community, and continuing partnerships with local businesses. OBJECTIVE Continue to maintain and grow robust teruris programs that are safe and benef,rcial to the health and wellness of citizens in the CSRA. With over 23 years of experience, we have a proven track record of sustaining and growing progftlms, and the expertise to manage and grow tennis in the community. We are quite confident that not only the Newman Tennis Center but also the city of Augusta, surrounding communities, residents, families, current and future players will benefit from a relationship with a dedicated management team. OPPORTUNITY 1. To secure a two year agreement with the city of Augusta and Augusta Recreation, Parks and Facilities Department to manage and operate the Newman Tennis Center. To save a minimum of $113,000 the first 2 years. To be the regions premier center recognized for its quality programs and community service anchored in the rich traditions already in place. To meet the needs of the current tennis playing population, and have a robust program in place for those who will join in the future including participants from SRS, Fort Gordon, Day Care Centers, etc. The entire community will have the opportunity to participate in a lifetime sport in a state of the art tennis center led by a past national champion tennis player. At the end of the two years period, an evaluation will be completed to determine progress made, objectives met and future site management and operation. MARIGTING/SOLUTIONS 1. Revise and add new programs for all segments of the population; including youth, college students, adults, seniors and those with disabilities of all ages2. Activities planned are: adult and junior league teams, camps, exhibitions and tournaments 3. Ensure that all applicable local, state and federal guidelines are implemented and followed. 4. Utilize trained professionals and experienced volunteers to achieve dedication and improvement in tennis teaching and business and management skills.5. Encourage cross-functional expertise for multi-tasking staff. Mentoring Academics Computers Healthy Recreation mpa rks3 7(ocomcast. n et http ://www. macha cademv. com 4360 Quail Creek Road Martinez, Georgia 30907 (705)796-s046 2. J. 4. 5. 6. MACH AGADEIIyIY, INc. OUR PROPOSAL MACH Academy, Inc. in partnership with the City of Augusta and Augusta Richmond County Recreation, Parks and Facilities Department already has a well- deserved reputation for delivering robust, sustainable programs that encompass the total person, mind and body. This project is a win-win for all involved; this tennis facility will be viable long into the future with the programs already in place and enhanced new ones. The overall health and community spirit of Augusta Richmond County will be better served. We will adhere to the hours of operation already set in place EXECUTION STRATEGY Our execution strategy incorporates proven methodologies, extremely qualified personnel, and a highly responsive approach to managing deliverables. Evidence of MACH Academy's administrative capabilities has been demonstrated through our successful management and operation of The Fleming Tennis Center for the past thirteen years through an agreement with the City of Augusta and the Augusta Recreation, Parks and Facilities Department. Using our existing contacts throughout the Central Savannah River Area and Southeast region, the tennis center will receive extensive local, regional, and national visibility through a wide variety of media contacts and marketing initiatives. We will create a marketing relationship with local community organizations and businesses such as the Savannah River Site, Fort Gordon and other leading businesses throughout the Central Savannah River Area including sporting goods stores, restaurants and hotels to ensure economic growth. In order to ensure Newman tennis stays marketable, it is important that the center has new renovations to include clay courts for senior citizens and covered courts in times of in climate weather. Clay courts and covered courts will make Newman tennis center the premier and ideal tennis center in the Central Savannah River Area for years to come. The building should be expanded to include more space for sales to include a nutrition bar and meeting rooms that can be used for rental. MACH Academy, lnc. has an excellent reputation in the community and is working to position itself favorably among new competition and a changing demographic. MACH Academy plans to maintain the pro shop and court fees to ensure that they are competitive with other local pro shops. We will also submit an annual report to the City and Augusta Recreation, Parks and Facilities Departrnent with an established work plan including goals and objectives as set forth. Following is a description of our proposal methods, including how the project will be developed, the proposal timeline of events, and reasons for why we suggest developing Mentoring Academics Computers Healthy Recreation mparks3T@comcast.net http://www.machacademv.com 4360 Quail Creek Road Martinez, Georgia 30907 (706) 796-s046 <,MACH AcArrErvty, lNc. the proposal as described. 1. Host community play days to introduce the community (young and old) to tennis2. Beginning tennis lessons and organized programs will be offered to area youth and adults through independent teaching pros to tap into the growing market.3. Continue to provide camps for juniors and adults through surlmer camps as well as a spring break camps TECHNICAL/PROJECT APPROACH 1. Capitalize on the diverse strengths and weaknesses, backgrounds and interest to enable participants to leam from each other and grow as individuals2. Foster positive self-esteem and sense of purpose. Participants learn through mixture of first- hand observations, personal reflection and systemic instruction 3. Develop and prioritize principles that meet the requirements of a diverse audience 4. Review processes already in place and determine if still appropriate for future growth 5. As manager and operator of the Newman Tennis Center, MACH Academy's goal is to increase program participation over the next two (2) years to ensure programs and services realize an increase in revenue for the site and increased participants.6. Increase membership base to ensure an increase by offering family and monthly social events. 7. lncrease court usage hours per month by offering increased special senior and group opporhrnities; conduct at least two school holiday tennis events per year. 8. Increase junior competitions and try to schedule tournaments to coincide with school off days as well as holidays to ensure an increase in participants entering sanctioned tennis tournaments. 9. Maintain and increase retail product sales and tennis stringing services by conducting quarterly inventory. 10. The evaluation process of programs and services will be on-going to provide feedback for additions and revisions to help improve program effectiveness and fiscal efficiency. 1 l. To help sustain yearly operations for the center, MACH Academy will solicit additional financial and in-kind support from community donors, businesses and private citizens. 12. We will increase the number of grant applications submitted to foundations, local, state and federal government; develop and implement at least one annual funding project to generate new funding. 13. We will review current budgets to see where costs can be reduced, such as supplies, stafI, food, etc. We will increase the number of qualified volunteers to help reduce the number of paid staff for program implementation. 14. We will commit to providing the City of Augusta increased local, regional and national exposure as well as dynamic and innovative tennis programs for the community. 15. Establish an Aggressive Marketing Plan for partnering with Fort Gordon and the Savannah River Site. Mentoring Academics Computers Healthy Recreation "H::l'f;:fl h'i::"fi';;? jy;;Hl*-lflff 33;"""*""' (706) 796-s045 MACH AeADEtwy, !Nc. 16. Increase our work with people with disabilities and work with Dwight Eisenhower on rehabilitation efforts with the Fort Gordon Family Center. RESOURCES MACH Academy, [nc. has outstanding credit with all of its existing accounts. We are financially secure and have never had litigation problems. With our strong financial position we are confident in retaining a long term financial management cornmitment to improve both the tennis facility and its programs. MACH Academy, Inc., established in April of L992,is a non-profit 501(c) 3 organization and currently provides year round classes and camps at the Fleming Tennis Center in Augusta, Georgia and satellite locations throughout the Central Savannah River area. We are affiliated with the United States Tennis Association-National Junior Tennis & Learning (USTAA{JTL). Programs and Services are provided for children ages 3 - 18 regardless of age, race, gender, disability or financial income. The focus demographics are inner city, disadvantaged youth, and low and moderate income families. PROJECT DELIVERABLES After School Tutoring/Academic support sessions: August through May, Monday - Thursday, 3:30 p.m. - 6:00 p.m. at no cost. Sessions are designed to help keep students on track academically. Provide homework assistance and help with special school projects. Private Lessons Adults and youth Lesson Length t hour Member Fee $s0.00 Non-Member Fee s55.00 Junior Tennis/Fitness Clinics: Monday, Tuesday, and Friday, provided August through May, 6:00 p.m. - 8:00 p.m. ages 10 and up $100 per month. The world of tennis/fitness helps children stay physically fit, develops discipline, learn to compete and develop social skills. Participants will learn basic strokes, volleys and serves; work toward Satellite Ranking and playing High School tennis as well as work toward state ranking. Ten & Under Tennis Clinic: Monday, Tuesday, and Friday, August through May, 6:00 p.m. - 8:00 p.m. ages 3 - 9, $25 per month; session provided to introduce participants to the game of tennis by utilizing games, specialized tennis equipment, shorter court dimensions and modified scoring tailored to age and size. Ten & Under tennis is engaging, exciting, lots of fun and designed to harness skills of coordination of kids of all ages. Spring Break Camp: Masters Week Sprirg Break Camp: April 6 - 10, 9:00 a.m. - 5:00 p.m., ages 4 - 18, $100.00. This all day camp promises to be educational, exciting and fun for all. Hands on sessions will include: nutrition, tennis/fitress instruction, academic enrichment, STEM activities, chess and more. Mentoring Academics Computers Healthy Recreation mparks3T@comcast.net http://www.machacademv.com 4360 Quail Creek Road Martinez, Georgia 30907 (706) 796-s046 MACH A.cADEi.fy, lNc- Summer Camps Reach for the Stars Academic Summer Camp: June I - July 31 9:00 a.m. - 5:00 p.m. Monday Friday, $100 per week, ages 6 - 18. Activities will include: academic enrichment, STEM disciplines, technology, career exploration, college planning, chess, book club, nutrition, fitness and tennis instruction. Summer Tennis Camp: Designed to provide a comprehensive tennis/fitness education to help develop a genuine love for the game and respect for the ideals of good sportsmanship. Activitieswill be provided to challenge all levels of tennis players and will include tennis fundamentals ingroup sessions, drills, competitive matches, fitness and strength, conditioning and match strategy mental toughness. usrA Play Days: April 10, June 12, 19,26, July 3, ro, 17,24,31, no cost; Tennis play Days give kids additional opportunities to experience the thrill of competition without ttre threat of elimination. Tennis Play Days emphasize skill development and having fun. Membership Details Monthly Rates Individual Family Group/Seniors Students $3o.oo $3s.oo $20'oo $ls'oo Mentoring Academics Computers Healthy Recreation mparks3T@comcast.net http://www.machacademv.com 4360 Quail Creek Road Martinez, Georgia 30907 (706) 796-s046 -n,MACFI AGADEMY, INC. Individual Family Group/Senior StudentAnnual Rates $360.00 $420.00 $i+O.OO $180.00 o Family: All members living at home or in school up to 2l years of age.o Seniors: Age 62 and over.o Discounted memberships, other than for seniors, are for 12 months only.o Monthly Fee option: you are required to pay with Master card, vISA, or Discover. No cash or checks.o Annual / Bi-annual fee Option: You pay your entire membership amount annually or every six months. Basic Membership Includeso Unlimited court time with 24hotx advance reservations. Reduced lesson rates. Reduced ball machine rateso Light fees are included in your membership Adult Programs & Details Men and Women Competitive Drill and play Levels Ages Meets Times Fees Tuesdays & Thursdays Members: $12.00 2.5 - 4.5 18 & up Year Round 6:30 p.m. - g:00 p.m. Non-Members: $15.00 Mentoring Academics Computers Healthy Recreation mparks3T@comcast.net http://www.machacademv.com 4360 Quail Creek Road Martinez, Georgia 30907 (706) 796-s046 MACH Ac.ADEMY, lNc. USA Tennis 123 USA Tennis 123 is an adult beginner program that includes one 1.5 hour class per week, for six weeks. Level 1 classes (the first 3 lessons) cover strokes. Level2 classes (the second 3 lessons) cover how to play the game. This is an ongoing program and you may start at any time. Levels Adult Beginner Advanced Beginner Monday - Thursday Friday Saturday Sunday Ages Meets 18 & Up Mondays 18 & Up Wednesdays Times Fees Per Class: $15.00 6:30 p.m. - 8:00 p.m. Six lessons $60.00 6:30 p.m. - 8:00 p.m. Six Lessons $60.00 USA Team Tennis USA Team Tennis provides an opportunity for players (NTRP 1.0 to 2.5) to make the transition from USA Tennis 123 to USA League Tennis, as well as other beginners wishing to participate in team play. Teams playing out of Newman Tennis Center (NTC) are actively coached by the staffto encourage continued interest and development of beginning players. USA League Tennis More teams designate NTC as their home facility than any other in the Augusta area. Men or women age 18 and older compete in flights of comparable skill levels (NTRP 2.5 to 5.0). Team Practices Length of Lesson Meets Times Fees Members: $12.00 1.5 Hours Tuesdays & Thursdays 6:30 p.m. - 8:00 p.m. Non-Members: $15.00 Tuesday Night Ace Breaker Times Provided Format Levels Length 6:30 - 9:00 Food, Drink Round AII Year Round Balls, courts Robin Levels Summer Hours (March - October) 9:00a.m. - 10:00 p.m. 12 Noon - 6:00 p.m. 9:00 a.m. - 6:00 p.m. 1:00 p.m. - 6:00 p.m. Winter Hours (November - February) Monday - Thursday 9:00 a.m. - 6:00 p.m.Friday 12 Noon - 6:00 p.m. Mentoring Academics Computers Healthy Recreation mparks3T@comcast.net http://www.machacademv.com 4360 Quail Creek Road Martinez, Georgia 30907 (705) 796-s045 Saturday Sunday IVIACH ACADEI\aY, ]tYc. 9:00 a.m. - 6:00 p.m. 1:00 p.m. - 6:00 p.m. FINANCIAL BENEFITS MACH Academy, Inc. will be committed to the City of Augusta to ensure increased local, regional and national exposure as well as dynamic and innovative tennis programs and services for the community. We are quite confident that not only the Newman Tennis Center, but also the City of Augusta, its communities, residents, families, current and future players will benefit from a relationship with our dedicated management team. MACH Academy's proposal will save the city a minimum of $56,700 the first year of operation. This will be accomplished by MACH Academy, Inc. serving the role as Program Director (this assumes the current budgeted salary for the position is $45,000 and a fringe benefit rate of 26%o of salar5 $56,700). MACH Academy's compensation will be limited to sharing revenues generated in excess ofthe currently budgeted revenue total of $211,440. MACH Academy will retain 100% of the increase in revenues up to the first $56,700. All revenues that exceed the first $56,700 will be split between the City and MACH Academy with7}% to MACH Academy and3}o/o to the City. This proposal guarantees the City a reduction in costs of at least $56,700. Compensation will be paid to MACH Academy only if it is successful in increasing revenues above current expectations and a further reduction in net costs due to additional increases in revenues. Mentoring Academics Computers Healthy Recreation moarks3T@comcast.net http://www.machacademv.com 4360 euail Creek Road Martinez, Georgia 30907 (706) 796-s046 _, MACH ACADEMY, lNc. The City has had a $180,000.00 net loss over the past year. They have averaged between one and two hundred thousand dollar losses through the past 10 years. Our plan will reduce thispersistent loss and save the city a minimum of $113,400.00 over the firs1 two years. It would beMACH Academy's expectation that the current budget (reduced by the $56,7d0) remain at the current levels for the two year trail period in order to accomplish these objectives. MACH Academy, Inc. has outstanding credit with all of its existing accounts. We are secure and have never filed for Chapter 11 or had litigation problems. With our strong financialposition, we are quite confident in retaining a long-term financial -*ag"*ent commitment toimproving both the tennis facility and its programs. Evidence of MACH Academy's, lnc. Administrative Capability has been demonstrated through our successful Management and Operation of the Fleming Tennis Center for the past l3 y"urt through an agreement with the City of Augusta and the Augusta Recreation, Parks and Facilities Department. We have demonstrated our administrative capability and financial accountability with over 12 years of providing financial and annual reports to the Augusta Housing and Neighborhood Development Deparftnent. Additionally, we have provided the same reports to the United Way of the CSRA, The Combined Federal Campaign, USTA Serves and other funders. We are responsible and will ensure that all applicable local, state and federal guidelines are implemented and followed, includingdata collection, eligibility requirements, compiling reports, communication lines, stafflvolunteer training, etc. The center's monthly programs and services will be advertised in print media publications and on social media. The same information will be distributed to the center's members, community residents, businesses, community organizations and schools. We will keep the City informed of changes, regarding the tennis industry in general, rules and regulations, equipment and promotional methods associated with the operation of the public tennis center. We will continue our working relationship with the city's maintenance department in the daily upkeep of the facilities landscaping, buildings, restrooms and parking lots. We will provide excellent customer service to the community, members and patrons, as well as continue to expose and teach tennis to children and adults who live in the community. We will provide organized structure, performance management and goal achievement components for the site. We will create a drug free learning environment that is safe for all participanti. Annual memberships will be sold throughout the year. Member benefits will include: no court fees, member special guest days, discounts on clinics and lessons, and the ability to reserve courts 24 hours in advance. Annual benefits will be renewed each october. ACCOMPLISHMENTS Through an agreement with the City of Augusta and the Augusta Recreation, Parks and Mentoring Academics Computers Healthy Recreation**tffi.,rffi Department, MACH Academy, [nc. has successfully managed and operated the Fleming Tennis Center since 2002. We have acquired the knowledge and expertise which positions us as a leader in managing and operating tennis programs and services. Our superior execution capabilities in programming, promoting, developing and maintaining tennis programs and services, position us as a leader in tennis management. We envision the Newman Tennis Center to be a full-service operation that will provide funding and economic development for the city while offering its community patrons high-quality tennis programs and services exemplifuing the highest degree of customer service. The USTA continues its tradition of honoring outstanding program work in tennis and youth development by presenting the annual NJTL of the Year Award to programs and chapters that demonstrate extraordinary community leadership and excellence in youth tennis and education programming. MACH Academy, Inc. has received the USTA National NJTL Chapter of the Year Award for the year 2010 and the USTA Southern Section NJTL Chapter of the Year Award in 2012, 2008, 2007, 2006, 2003 and 2002. MACH Academy, Inc. has had several participants selected as winners of the National Arthur Ashe Essay Contest. Onyemachi Provost, at the age of 10, was selected as the 2007 National winner; E'lysia Ortiz, at the age of 14, was selected as the 2007 Southern winner; Zakiya Provost, at the age of 16, was selected as the 2008 Southem winner; Jazmine Lawson, at the age of 12, was selected as the 2010 Southern winner; Rachel Harden, at the age of 12, was selected as the 201 I Southern winner; Kayla Price, at the age 14, was selected as the 2012 Southern winner and Thandiwe Brown, at the age of 16, was selected as the 2014 Southern winner. The national winner enjoyed a trip to New York and participated in the Arthur Ashe Kids Day activities during the US Open tournament. Southern winners traveled to New York and North Carolina to participate in USTA National Toumaments US Open Series Tour events and activities. MACH Academy, Inc. along with the Augusta Recreation, Parks and Facilities Department was selected for the 2007 Georgia Trendsetter Award. The award highlighted Parks and Recreation Departments that reach into the community and provide collaborative opportunities for other orgatizations to develop and provide programs and services to the community that are not provided by Parks and Recreation. The Georgia Municipal Association and Georgia Trend Magazine collaborate each year on the Municipal Trendsetter Awards to recognize and encourage innovations and excellence in city government. Winners of the Municipal Trendsetter awards receive extensive coverage in Georgia Trend's February issue and were featured on the cover of the magazine. Six cities that have implemented innovative programs to improve service delivery and the quality of life in their communities were recognized. The cities are selected by an independent panel ofjudges based on three population groupings in two categories, "Fiscal Fitness" stretching public dollars and "Hearing Voices" community input in City Government. Mentoring Academics Computers Healthy Recreation*****r.rt**rrffi MACH ACADEMY, lNc. Through a 2004 Community Development Block Grant from the Housing and Neighborhood Development Departrnent, MACH Academy, Inc. received funding to purchase a used fifteen passenger van that is utilized to bring education, technology and tennis/fitness programs and services to children in satellite locations throughout the Central Savannah River Area. The van is also used to transport participants to and from our program events/activities in the Central Savannah River Area as well as to tennis tournaments and competitions locally, statewide and nationally. MACH also sponsored a joint project with the Augusta Recreation, Parks and Facilities Department to secure 2005 SPLOST funding for court and facility expansion at the Fleming Tennis Center. Three new courts and fencing were constructed. We also secured a USTA Facility Grant to add court lightening for the new courts. Through another joint project with the Augusta Recreation, Parks and Facilities Department, approximately $600,000 SPLOST Phase VI funding was awarded to the Fleming Tennis Center to add two new hard tennis courts, improved lightening for 5 old courts and the two new courts, install vinyl coated fencing around all courts and to fence the entire property. MACH Academy, [nc. submitted a request and was funded another $30,000 through a USTA Facility Grant to use for re-surfacing existing courts on the site during this project time-line. MACH Academy, Inc. has also been successful in securing a grant from the Housing and Community Development Department through Community Development funding for facility expansion. We were bursting at the seams and this $125,000 grant in 2007 provided some relief to expand our fitness center, add additional classrooms, an office and storage areas. Funds received from a USTA Capacity Building grant in 2013 was used to help expand our marketing, public relations effofts, recruitment efforts for expansion of our Board of Directors and to strengthen our financial sustainability. CONCLUSION Tennis is a very powerful tool for change and growth. We hope to use Newman Tennis Center to influence the individual and community. We believe that there are many that can benefit from the sense of belonging to something positive fostered by the tennis programs that we offer. It is our belief that techniques and tactics of tennis, enhances self-confidence, goal setting, and discipline. We are living in an age in which children and youth spend more and more of their free time in front of the computer and television. ln addition, once leaving their home many children and youth are exposed to negative influences. MACH Academy, lnc. has taken the opportunity to create a supportive and a safe environment where many youth can learn the values of excellence and tolerance while enjoying sport activities. The public tennis facilities are located in the heart of neighborhoods in which the young especially need the activities offered by the center. We desire to help our youth fulfill their potential through education and sports. We are Mentoring Academics Computers Healthy Recreation mparks3 7@comcast.net http://www.machacademv.com (706) 7e6-s046 MACH AcADEMy, lNc. capable as a leader in managing and operating a full service city owned facility that offershi-gh-quality tennis programs and services exemplifying the higirest degree of customer service.We will continue to manage and operate the Fleming iennis ienter to ensure the same qualityand quantity of service is provided for the youth andlommunity patrons in the South AugustaArea. Mentoring Academics Computers Healthy Recreation*****^tr*)ffi Commission Meeting Agenda 11/17/2015 2:00 PM MACH Academy Department: Caption:Motion to task the Administrator and Recreation Director to meet MACH Academy, Inc. and discuss their proposal for the managing and operations of the Newman Tennis Center. (Approved by Public Services Committee November 10, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/17/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 15-58: request by Jennifer Renee Moxley for an on premise consumption Liquor & Beer License to be used in connection with Barcelona located at 2533 Peach Orchard Rd. District 2. Super District 9. (No recommendation from Public Services Committee November 10, 2015) Background:The is a New Ownership Application. Formerly in the name of R.W. McCellan. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $1,870.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Recreation Master Plan Department: Caption:Update from Staff and Consultant Team regarding the Comprehensive Augusta Recreation and Parks Master Plan. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: APD Urban Planning & Mangement, LLC PAGE 1 Restoring, Rebuilding, Revitalizing Neighborhoods The Laney Walker and Bethlehem  Prepared by: APD Urban Planning & Management, LLC in associati on with Contente Consulti ng, Inc. PAGE 2 Augusta Urban Redevelopment Plan APD Urban Planning & Mangement, LLC PAGE 3 Restoring, Rebuilding, Revitalizing Neighborhoods TABLE OF CONTENTS 1.0 INTRODUCTION 4 2.0 URBAN REDEVELOPMENT AREA DEFINED 4 2.1 Boundary & Descripti on of Laney Walker and Bethlehem Urban Redevelopment Area 6 2.2 Blight Findings Summary 6 2.3 Physical Conditi ons of the Laney Walker and Bethlehem Urban Redevelopment Area 8 2.4 Socioeconomic Summary 24 3.0 REDEVELOPMENT OBJECTIVES AND POLICIES FOR IMPLEMENTATION 26 3.1 Objecti ves and Policies 26 3.2 Development Project Approach 38 4.0 IMPLEMENTATION STRATEGY 50 4.1 Incenti ves 50 4.2 Financing Opti ons 55 5.0 CONCLUSION 57 PAGE 4 Augusta Urban Redevelopment Plan 1.0 Introducti on The Laney Walker and Bethlehem Urban Redevelopment plan provides a general blueprint for redevelopment of blighted areas within the City of Augusta. The Laney Walker and Bethlehem Urban Redevelopment Plan was created in accordance with Secti on 36-61-7 of Georgia’s Urban Redevelopment Law. Designati on of a the Laney-Walker and Bethlehem neighborhoods as an urban redevelopment area will be a powerful tool to support signiﬁ cant economic development and enhanced quality of life for the citi zens of these communiti es. The desire to revitalize this historic area was initi ated in 2008 when the Augusta City Council passed a $1 dollar hotel-motel tax. This made approximately $750,000 annually available over a 50-year period to ﬁ nance future redevelopment projects. In order to pursue the issuance of bond ﬁ nancing for project development, an Urban Redevelopment Plan and Blight Findings Report is required. The Laney Walker and Bethlehem Urban Redevelopment Plan conforms to the requirements of the Urban Redevelopment Law, Offi cial Code of Georgia Annotated Secti on 36-61-1, et. seq. It includes supporti ng documentati on that will facilitate its implementati on, such as maps and graphic illustrati ons, in order to guide the development patt ern and redeﬁ ned the character of the area. The Redevelopment plan arti culates goals and objecti ves, describes strategies for accomplishing them, and identi ﬁ es ﬁ nancial incenti ves for redevelopment. 2.0 Urban Redevelopment Area Deﬁ ned Laney Walker and Bethlehem Urban Redevelopment Area is within close proximity to key employment faciliti es such as Georgia Medical Center Complex, Medical College of Georgia, Paine College, area hospitals, and downtown ameniti es. Downtown businesses are diverse including the health care industry, public sector employers (City-County government, Board of Educati on, etc.) and local large industrial companies. Due to the redevelopment area’s proximity to the Central Business District and major employers there presents considerable opportuniti es for redevelopment. PAGE 6 Augusta Urban Redevelopment Plan Much of the redevelopment area is part of the Laney Walker and Bethlehem neighborhoods and a National Historic District which includes a collection of properties listed individually as Historic Properties. The Laney Walker and Bethlehem Urban Redevelopment Area benefits from being adjacent to downtown Augusta, near the Savannah River and is bisected by part of the Augusta Canal National a Historic Landmark. 2.1 Boundary & Description of Laney Walker and Bethlehem Urban Redevelopment Area The Laney Walker and Bethlehem Urban Redevelopment Area is located in the eastern portion of the City of Augusta, south of the downtown area and generally defined by Walton Way to the north, Gordon Highway, Old Savannah Road, Twiggs Street and Lee Beard Way to the east, the existing railroad line to the northwest and R.A. Dent Boulevard and the rail line west of 15th street to the west and Swannee Quintet Blvd to the south 2.2 Blight Findings Summary The Blight Findings Report described the physical, economic and regulatory conditions within the Laney Walker and Bethlehem Redevelopment Area. The methodology utilized to accomplish the task included a review of City of Augusta GIS data; field studies and windshield surveys; a review of City provided statistics; a review of the City’s Comprehensive Plan and other studies prepared by the City including a market analysis. The information summarized within the Blight Findings report is comprehensive and more than adequate by the standards established through the Urban Redevelopment Law (Official Code Georgia Annotated Section 36-61-1 et. seq.) to establish and support the finding of blighted conditions within the study area. PAGE 8 Augusta Urban Redevelopment Plan Analysis from the Blight Findings Report for the Laney Walker and Bethlehem Urban Redevelopment Area documented the factors, which contribute to a ﬁ nding of blight. The following blight indicators described in the Urban Redevelopment Law (Offi cial Code Georgia Annotated Secti on 36-61-1, et. seq.) are listed below. d) Deteriorated or poorly maintained housing stock f) Visual Blight (examples might include poor quality strip commercial buildings, barren parking lots, broken or missing sidewalks and curbs, poor drainage, garish) m) Greater percentage of the populati on below the poverty level o) Substandard public infrastructure (lack of sidewalks and pedestrian ameniti es, lighti ng, recreati onal faciliti es or open space, poor water quality or drainage) p) Confusing, dangerous or ineffi cient street layout Additi onally, several other factors of blight are believed to exist. APD Urban Planning and Management, LLC (APD) believes that these indicators currently exist in the study area and would be further supported by updated data. These factors include: b) Low real estate values and i) Higher unemployment rates than the surrounding area 2.3 Physical Conditi ons of the Laney Walker and Bethlehem Urban Redevelopment Area Properti es within the urban redevelopment area are comprised of small, irregular-shaped lots, buildings close to or at the property APD Urban Planning & Mangement, LLC PAGE 9 Restoring, Rebuilding, Revitalizing Neighborhoods line, narrow setbacks between buildings, neighborhood scale businesses, pedestrian scale blocks with access to public transit, as well as, civic and insti tuti onal uses which are dispersed throughout the area. Analysis of the existi ng conditi ons was based on an APD survey of over 2,100 buildings and review of parcel maps. If parcels remain sub-divided as they are currently the real estate value and taxable value of the properti es within the redevelopment area will conti nue to decline. However, through reinvestment carefully designed land uses and building types could become more viable as a variety of housing types and opti ons become available. Inﬁ ll development will be vital to eliminate the vacant and underuti lized parcels. A mix of uses and housing types will be needed to identi fy a renewed character to the neighborhood core as well as commercial corridors that make up the Urban Redevelopment Area. The Urban Redevelopment Area has a relati vely high percentage of housing units classiﬁ ed in below average conditi on. While a fair porti on of the properti es are identi ﬁ ed as in good conditi on (639 properti es) a comparison reveals that 71 percent are deteriorated and dilapidated compared to 29 percent which are either good, fair or poor conditi on. A signiﬁ cant factor contributi ng to the number of vacant, abandoned, or underuti lized properti es is due to the volume of obsolete inventory made up of both residenti al and commercial properti es. Approximately 26 percent of units in the study area were reported as vacant. PAGE 10 Augusta Urban Redevelopment Plan Good Conditi on Fair Conditi ons Poor Conditi on Deteriorated Dilapidated APD Urban Planning & Mangement, LLC PAGE 11 Restoring, Rebuilding, Revitalizing Neighborhoods In many cases demoliti on is the only opti on for non-conforming properti es that do not meet code and are too costly to bring into compliance. Within the urban redevelopment are boundary, the Bethlehem neighborhood had one of the highest rates for city-initi ated demoliti ons with a total of 102 homes. The Laney Walker neighborhood had 66 demoliti ons and ranked third when compared to all of the City of Augusta neighborhoods. Acti ve demoliti ons and acquisiti ons have been made along key corridors (Wrightsboro Road, James Brown Boulevard and Holley, Florence and Twiggs Streets, Pine Street and Laney-Walker Boulevard) in order to gain control of vacant, abandoned and dilapidated properti es within the redevelopment area. Blight Findings Report Existi ng Land Use The study area encompasses approximately 1,020 acres and approximately 3,300 parcels with varying land uses inclusive of residenti al, industrial, commercial and recreati onal. Overall the dominant land use in the study area is low-density residenti al (82%) with Commercial (7%) and Public Insti tuti ons (6%) a notable second and third. PAGE 12 Augusta Urban Redevelopment Plan MAP 3. EEXISTING LAND USE MAPEE APD Urban Planning & Mangement, LLC PAGE 13 Restoring, Rebuilding, Revitalizing Neighborhoods Single Family Residenti al Requiring Rehabilitati on Unoccupied Industrial Property PAGE 14 Augusta Urban Redevelopment Plan Deteriorated Industrial Property APD Urban Planning & Mangement, LLC PAGE 15 Restoring, Rebuilding, Revitalizing Neighborhoods MAAP 4. EXISTING SIDEWALKS MAP PAGE 16 Augusta Urban Redevelopment Plan Public Infrastructure Elements of the public infrastructure that are inadequate or not at acceptable levels due to maintenance include, sidewalks, lighti ng, designated on-street parking, and hazardous at-grade rail crossings. Some of the eff ects resulti ng from these deﬁ ciencies in the public infrastructure compromised safety to pedestrians around railroad lines, increased vehicle incidents due to poor lines of sight, lack of eff ecti ve signage, and insuffi cient placement to create safe crossings near transit stops and heavily used pedestrian intersecti ons. Approximately 30 percent of the roads within the redevelopment area have missing sidewalks. The conditi on, connecti vity and pedestrian level of service of these sidewalks is generally considered to be poor. Curb and gutt er with accumulated debris from insuffi cient drainage Roadways APD Urban Planning & Mangement, LLC PAGE 17 Restoring, Rebuilding, Revitalizing Neighborhoods There are approximately 35 miles of road within the redevelopment area boundary. Minimal traffi c volumes are associated with the primarily local and collector roads, which make up the roadway network within the redevelopment area. The integrity of the road network is poor as identi ﬁ ed by potholes on the road surface and cracks on the conti guous sidewalks. The deﬁ ciency of the road network generates conﬂ icts between vehicles and pedestrians due to the close proximity of building frontages to the curb, narrow streets and ineffi cient circulati on grid. The lack of connecti vity creates substandard conditi ons of the public infrastructure. New streets and alleys could be introduced and placed to the rear of properti es for access to service residenti al garages as well as commercial properti es. The redevelopment eff orts will address access points to support and enhance the various vehicular movements as well as enhance the pedestrian environment. At-grade railroad crossing conﬂ icts with vehicles and pedestrians PAGE 18 Augusta Urban Redevelopment Plan 212121212220222222222002020202222222222020220200222020 MAP 5. STREET HIERARCHY MAP APD Urban Planning & Mangement, LLC PAGE 19 Restoring, Rebuilding, Revitalizing Neighborhoods Piquett e Street | Narrow Alley and Proximity of Building to Street Drainage A porti on of the Augusta Channel and stream is within the redevelopment area. Most ﬂ ooding due to the stream does not result in damage to buildings. However, drainage problems oft en result in water on major roads and presents risks to the traveling public. Flood hazard areas are found along all waterways, including the Savannah River and urban streams. The Flood Hazard Miti gati on Plan identi ﬁ ed Walton Way, Walker Street, Gordon Highway, Old Savannah Road, Olive Road and Wrightboro Road as ﬂ ood prone roads based on citi zen reports and other media accounts. An inventory of existi ng conditi ons identi ﬁ es that approximately 35 miles of road have curb and gutt er. A small porti on, less than .5 percent, has curb and gutt er but no paved roadway. The accumulati on of rain causes drainage problems associated with, deteriorated culverts, accumulati on of debris at curb and gutt ers, as well as, ponding in parking and vacant lots. Additi onally, ﬂ ooding may cause disrupti on to the normal ﬂ ow of traffi c, soil erosion and water quality problems. PAGE 20 Augusta Urban Redevelopment Plan . MAP 3MAP333..EXISTING CURB AND GUTTER MAP APD Urban Planning & Mangement, LLC PAGE 21 Restoring, Rebuilding, Revitalizing Neighborhoods Transit The Laney Walker and Bethlehem Urban Redevelopment Area is well served by the city’s public transportati on routes. There are ﬁ ve (5) Augusta Public Transit (APT) routes that serve the redevelopment area. Route #3 runs along 5th Street and Route #4 runs from the Central Business District via 7th Street. Route #6 connects the Central Business District via James Brown Boulevard and runs along Laney Walker Boulevard toward the Georgia Medical Center Complex. Route #15 also provides services to the Central Business District and the Georgia Medical Center Complex via 11th Street and connects with Routes # 3, 4, and 6. The number of Households within the urban redevelopment area that are without a vehicle based on 2000 Census data is 82% more than compared to the City of Augusta. This is an indicator that a signiﬁ cant transit dependent populati on lives within the redevelopment area. PAGE 22 Augusta Urban Redevelopment Plan AP 6. TRANSIT ROUTES MAPMMAAA APD Urban Planning & Mangement, LLC PAGE 23 Restoring, Rebuilding, Revitalizing Neighborhoods Crime Safety concerns within the urban redevelopment area are elevated due to the number of vacant properti es, declining values, and diminishing populati on. There were a total of 422 crimes recorded in the crime database for the redevelopment area. Data of criminal acti vity is largely concentrated in areas of commercial acti vity within and along the periphery of the redevelopment boundary. A crime stati sti cs reported trespass, larceny and drugs as the top three criminal acti viti es in the urban redevelopment area contributi ng over 78 percent of total crime in the area. Crime data indicates that out of the 422 crimes, 121 were for Criminal Trespassing, 113 for Larceny, followed by 93 drug crimes. The crimes that are least represented are Arson, Aggravated Assault and Aggravated Assault with a Gun. Previous reports noted that there has been some decline in reported crimes in the area due to the investment of the City-County and local community groups. Crime Stati sti cs City Percentage Red. Area Percentage Drugs 93 22% 61 21% Auto Theft 57 14% 26 9% Larceny 113 27% 73 25% Trepass 121 29% 82 28% Arson 4 1% 1 0% Assault 20 5% 46 16% Aggravated Assault w/Gun 6 1% 1 0% Aggravated Assault w/ Other 8 2% 4 1% Total 422 100% 294 100% Souce: Augusta Police Department PAGE 24 Augusta Urban Redevelopment Plan 2.4 Socioeconomic Summary Historically, Laney-Walker and Bethlehem have been traditi onal working class neighborhoods with households of varying incomes, educati on and race. The median age in the redevelopment area is (37.3 years) compared to the City of Augusta (34.6 years). This slightly higher median age reﬂ ects the number of residents, which maintain their households and age in place. Many of the original families have vacated or relocated outside of the Urban Redevelopment Area. As a result, the age of the populati on within the redevelopment district is slightly above average with higher rates of unemployment and greater number of incomes below the poverty level. Over ti me these socioeconomic conditi ons have impacted the physical character of the Urban Redevelopment Area and surrounding community. The populati on in the City of Augusta was esti mated to be 196,204 in 2009. The redevelopment area is approximately 4% of that total with a populati on of 7,658. The Laney Walker and Bethlehem Urban Redevelopment Area represents some of the poorest census tracts in the City of Augusta based on family household incomes. Census ﬁ gures the redevelopment district consists of 3,323 households out of 72,082 in the City of Augusta. Of the 3,323 HH 2000, 84% earned less than the median HH income of $$33,222. The average HH income within the redevelopment area for 2009 was $15,359. Median Household Income $0 $10,000 $20,000 $30,000 $40,000 $50,000 Red. Area City Red. Area City Red. Area City Red. Area City 19 9 0 Ce n s u s 20 0 0 Ce n s u s 20 0 9 Es t i m a t e 20 1 4 Pr o j e c t i o n Median Household I Race Distribution 0 20,000 40,000 60,000 80,000 100,00 0 120,00 0 Red. Area City Red. Area City 19 9 0 C e n s u s 2 0 0 0 C e n s u s Two or More Races Other Race Asian or Pacific Islander American Indian or Alaska Native Black White APD Urban Planning & Mangement, LLC PAGE 25 Restoring, Rebuilding, Revitalizing Neighborhoods While the City of Augusta has seen some ﬂ uctuati on in racial and ethnic representati on the racial demographic within the study area has not signiﬁ cantly changed over the years. Based on Census Data approximately 94% of the populati on is African American, 4% White and 1% Asian with less than 1 percent identi ﬁ ed as Nati ve American and Other. The median age in the redevelopment area is (37.3 years) and the City (34.6 years). This slightly higher median age reﬂ ects the number of residents, which maintain their households and age in place. Another disparity within the redevelopment area is unemployment rates. Unemployment increased almost 17% between 1990 and 2009. It is anti cipated that the designati on of the redevelopment area will spur investment as well as off er incenti ves to builders, developers, and small business owners who will provide businesses and employment opportuniti es within the community. This redevelopment plan outlines some program services that will be made available to spur economic development and job training. Labor Force Unemployed 0.0% 5.0% 10.0% 15.0% 20.0% Red. Area City Red. Area City Red. Area City Red. Area City 19 9 0 Ce n s u s 20 0 0 Ce n s u s 20 0 9 Es t i m a t e 20 1 4 Pr o j e c t i o n Percentage of Labor Force Unemployed PAGE 26 Augusta Urban Redevelopment Plan 3.0 Redevelopment Objecti ves and Policies for Implementati on This Urban Redevelopment Plan recommends approximately (six) potenti al Project Development Areas within the Laney Walker and Bethlehem Redevelopment Area. These key catalyst project areas were selected for immediate, or short term, implementati on. Within each of the selected project areas, initi ati ves will be developed that take into considerati on opportuniti es for new inﬁ ll constructi on, rehabilitati on of vacant structures, and rehabilitati on of houses occupied by current homeowners and renters. New housing development and community ameniti es will reference the historic character of the Laney Walker and Bethlehem communiti es. The holisti c plans of revitalizati on incorporate development of community services, as well as economic and ﬁ nancial incenti ves that encourage renewed investment in the community. 3.1 Objecti ves and Policies The Urban Redevelopment Law, O.C.G.A. Secti on 36-61-1, et seq. allows for a wide variety of acti viti es, which can be pursued for funding in order to develop projects that can encourage new private investment. The Urban Redevelopment Plan is the tool that will be uti lized to eff ecti vely outline the goals, objecti ves and implementati on strategy for the Laney Walker and Bethlehem Redevelopment Area. The proposed programs are needed to miti gate and correct the conditi ons of blight and disinvestments made over a number of years. The key themes identi ﬁ ed by the goals and policies: Rehabilitate and replace substandard housing with an appealing and affordable mixture of housing types. Rehabilitate, produce, and/or redevelop affordable rental housing. Develop ﬁ nance incentives to provide assistance to existing property owners and new investors in order to att ract a mix of incomes to live and work in the redevelopment area. Redeﬁ ne public open space to improve, enhance and create a variety passive and acti ve uses. Recreate cultural heritage through conscientious ous restoration of existing buildings and the use of design criteria for new constructi on. APD Urban Planning & Mangement, LLC PAGE 27 Restoring, Rebuilding, Revitalizing Neighborhoods 14 Project AreasProjectAreasMap 7. Proposed Development Areas MapDDProject AreasProject Areasjjjj PAGE 28 Augusta Urban Redevelopment Plan LANEY WALKER/BETHLEHEM HOUSING IMPLEMENTATION STRATEGY OBJECTIVES PROPOSED POLICY Housing & Code Enforcement Build new single family homes for homeownership Help existi ng homeowners ﬁ x their homes Provide aff ordable rental opti ons for residents Promote systemati c code enforcement Prioriti ze single family homes with compati ble architecture for multi -family dwellings Build new homes to att ract a mix of incomes Prioriti ze homeowner assistance as part of the housing strategy Establish maintenance program for the elderly and grant assistance to correct code violati ons Assist investor owners repair their properti es and keep rents aff ordable Economic Development & Job Training Create opportuniti es for small business owners Create opportuniti es for job training and development Establish funding sources to help start and maintain existi ng small business Link job training opportuniti es to constructi on trades used in home-building Create outreach programs with non-proﬁ ts to assist unemployed and under-employed resident Maintain and promote existi ng retail and establish new mixed-use corridors APD Urban Planning & Mangement, LLC PAGE 29 Restoring, Rebuilding, Revitalizing Neighborhoods Open Space & Public Spaces Increase amount of passive and acti ve open space Redesign existi ng open space Use abandoned lots for passive open space Designate gateway locati ons into the neighborhood Create a cultural center for recreati on programs Re-design existi ng open space to support and promote organized youth sports and promote senior wellness acti viti esHistoric/Cultural Resources & Community Capacity Building Build the historic character into housing development guidelines Build capacity of existi ng community organizati ons Increase police presence and organize crime watch programs to reduce the crime rate Reinforce historic architectural styles in new constructi on and renovate heritage sites Organize community stakeholders to reestablish community identi ty and ownership Establish African American Heritage Trail to link tourisn with the celebrati on of neighborhood culture. Housing & Code Enforcement A signiﬁ cant porti on of the properti es in the urban redevelopment area are either vacant or in a conditi on which does not allow for the structure to be feasibly repaired. As a result a majority of the existi ng properti es will require some level of renovati on or replacement that presents a potenti al development opportunity. As part of the planned revitalizati on of the community new constructi on, will need to accommodate a variety of housing types and off er att racti ve opti ons. The objecti ve of this Urban Redevelopment Plan must include a housing and code enforcement strategy. Deﬁ ning minimum standards for both lots and infrastructure requirements is imperati ve in order to repair the code compliance issues associated with small lot sizes and narrow streets. Another tool that will be used is the Augusta Land Bank Authority. Vacant lots and vacant properti es will be land banked, potenti ally with deed restricti ons. The deed restricti ons could be used to regulate the use of the property including the size PAGE 30 Augusta Urban Redevelopment Plan and design of homes. Developing an architectural style that relays the historic nature of the community will add value and conti nuity between new and older properti es. Demoliti on of Dilapidated Residenti al Economic Development & Job Training List of Economic Development The redevelopment area off ers many opportuniti es to acti vate economic development and job creati on. Job training should be a component of the constructi on and renovati on of homes parti cularly where ﬁ nancial incenti ves are uti lized as part of the business investment. Programs should target small local builders and train individuals to develop the skill-sets needed for the constructi on and renovati on of homes. APD Urban Planning & Mangement, LLC PAGE 31 Restoring, Rebuilding, Revitalizing Neighborhoods While it is important to retain the single family residenti al component of the community, the corridor is prime for a compati ble mix of uses. Including live work units and multi -family housing which would be supported by retail, restaurants, and a variety of services to att ract investment from visitors to the community. Aff ordable workforce housing is an important element of the overall redevelopment plan. However, it is important that the housing strategies also include att racti ng a mixed-income range. Financial incenti ves should incorporate down-payment assistance, which focuses on ﬁ rst-ti me homebuyers, as well as development subsidies to encourage opportuniti es for commercial investors to increase the job base within the community. Acti ve Commercial PAGE 32 Augusta Urban Redevelopment Plan Twiggs Street Abandoned Commercial Open Space & Public Space As redevelopment eff orts begin and development patt erns are deﬁ ned it is important to reserve some of the land use for passive and acti ve park space. Because there are a number of non-conforming lots that are too narrow to build, an opportunity exists to reclaim the parcels for a useful purpose. These smaller lots are ideally suited as passive open space. Another program that may be uti lized is an Adopt A Lot Program. This program would allow for transfer ownership and maintenance of vacant lots to the adjoining owner occupied property. Adjoining property owners will be required to maintain the lot for a minimum of three (3) years before a clear ti tle is conveyed. This would apply to properti es next to vacant lots that are non-conforming and assembly for development is not an opti on. APD Urban Planning & Mangement, LLC PAGE 33 Restoring, Rebuilding, Revitalizing Neighborhoods 2722222222222272727277272777 262626266222222222666266666222222262666666662222222666666666666666666666666666666666666222222222262226226622262626622222226666622222222666666666622622626222222266666666622222222226666666222222222666666626222226222266266666626262626262226226666266662626226666262626262666666622222266666666626222222626666666262222226666666622226666666662226666666626226266666626666666622666622262226622222226666262222266666622222226666622222266666262222222266662262622622626662262622662626626266222226666666622266666666222226666666666666666666666266666626666666266662226226222222666 Map 8. Proposed Parks and Greenspaace mAP PAGE 34 Augusta Urban Redevelopment Plan Both passive and acti ve open spaces within the redevelopment area are needed. Larger parks are needed for organized acti viti es and smaller neighborhood pocket parks for residenti al acti vity would be beneﬁ cial to the community fabric. The park spaces once deﬁ ned would act as a neighborhood amenity, and could potenti ally add value to the homes located nearby. Larger acti ve park spaces should be introduced adjacent to multi -family homes and mixed-use buildings lots to accommodate the higher densiti es. Currently streetscapes and green corridors within the redevelopment area are limited. There are no identi ﬁ able gateway markers that announce entrance to the Laney Walker and Bethlehem neighborhoods that make up the redevelopment area. Designati on of gateway locati ons should incorporate signage, landscape elements, pedestrian ameniti es and infrastructure elements such as sidewalks and medians. These improvements will improve access all types of faciliti es and services within the community. APD Urban Planning & Mangement, LLC PAGE 35 Restoring, Rebuilding, Revitalizing Neighborhoods Historic/ Cultural Resources & Community Capacity Building Much of the redevelopment area is comprised of a designated Nati onal Historic District with some properti es in both the Laney Walker and Bethlehem neighborhoods listed individually on the Nati onal Register. [See Map 9]. As part of the redevelopment plan all homes new or renovated should follow design guidelines that incorporate the architectural elements unique to the historic heritage of the Laney Walker and Bethlehem neighborhoods. Creati ng a Heritage Trail within the Urban Redevelopment Area is a community building, as well as economic development tool that should be pursued. Re-building the historic character and establishing sites that identi fy the cultural heritage of the Historic Laney Walker and Bethlehem neighborhoods adds value to the properti es. Establishment of a Historic Heritage Trail will att ract visitors to the community and potenti al additi onal economic investment to support this tourist acti vity. [See Map 10]. Residents and organizati ons in Laney Walker and Bethlehem Urban Redevelopment Area are acti vely engaged in community improvement acti viti es. In additi on to the traditi onal partnerships with local government new partnerships should be extended to include non-proﬁ t development corporati ons, for-proﬁ t organizati ons, and community stakeholders. The focus of these partnerships is to foster a greater sense of community and recogniti on of the assets within the redevelopment area. Building the capacity and leadership of existi ng neighborhood organizati ons is imperati ve to sustain the investments within the community over ti me. PAGE 36 Augusta Urban Redevelopment Plan . HISTORIC LOCATIONS AND FACILITIES MAP MAPMAP 999. APD Urban Planning & Mangement, LLC PAGE 37 Restoring, Rebuilding, Revitalizing Neighborhoods 25 MAP 10. PROPOSED HERITAGGE TERAIL MAP PAGE 38 Augusta Urban Redevelopment Plan 3.2 Development Project Approach As part of the Laney Walker and Bethlehem Urban Redevelopment Plan, development projects are identi ﬁ ed based on their current conditi on, locati on and development potenti al to transform the urban redevelopment area based on the vision of the community. The Augusta Housing and Community Development Department (AHCDD) will serve as the Master Developer for the revitalizati on of Laney Walker and Bethlehem neighborhoods and should take full advantage of the powers given by the Urban Redevelopment Law to APD Urban Planning & Mangement, LLC PAGE 39 Restoring, Rebuilding, Revitalizing Neighborhoods address the issues discussed in this plan. The AHCDD has elected to use a redevelopment approach that identi ﬁ es carefully selected catalyst redevelopment projects that will act as the initi al Priority Project Development Areas. Each of the Project Development Areas is based on several guiding objecti ves and policies described in the previous secti on. The following maps outline the proposed project areas and provide a conceptual overview of how redevelopment could impact the area. PAGE 40 Augusta Urban Redevelopment Plan 1. PROPOSED DEVELOPMENT PROJECTSMAP 1111 APD Urban Planning & Mangement, LLC PAGE 41 Restoring, Rebuilding, Revitalizing Neighborhoods PRIORITY PROJECT AREA DEVELOPMENT SUMMARY MATRIX PRIORITY PROJECT AREA TO T A L P R O P E R T I E S (EX C L U D I N G C HU R C H E S ) TOT A L P RO P E R T Y V AL U E TOT A L O WN E R -O CC U P I E D TOT A L C OM M E R C I A L TOT A L C HU R C H E S Ι O TH E R S PRO P E R T I E S A CQUI R E D TOT A L P RO P E R T I E S TO ACQUI R E IMPLEMENTATION INITIATIVES (INCLUDING DEMOLITION Ι PREDEVELOPMENT) P1 41 $580,806 1 1 2 28 11 Property acquisiti on assistance to new homeowners, loans to investor owners and loans to developers H1 86 $347,297 23 0 24 15 45 Property acquisiti on assistance to new homeowners, loans to investor owners and loans to developers L1/W1 98 $805,456 27 0 14 6 48 Property acquisiti on assistance to new homeowners, loans to investor owners and loans to developers T4 26 $289,973 1 1 0 0 24 Property acquisiti on assistance to new homeowners loans to investor owners and loans to developers W4 119 $812,575 41 18 34 8 46 Property acquisiti on assistance to new homeowners, loans to investor owners and loans to developers PAGE 42 Augusta Urban Redevelopment Plan 12. LANEY WALKER CORRIDOR PROJECT AREA MAPMAPPP APD Urban Planning & Mangement, LLC PAGE 43 Restoring, Rebuilding, Revitalizing Neighborhoods The following development approach is as follows: Sidewalk & Curb/ Gutt er Projects: Enhancements to the pedestrian faciliti es will provide safer connecti vity. The plan proposes installati on of faciliti es to connect to existi ng streetscape improvements along Laney Walker in additi on to serving as a main gateway into the area with its proposed acti vity centers and surrounding residenti al development. These installati ons will improve the network for pedestrians near schools, parks and acti vity centers with minimum widths compliant to the City of Augusta standards. It is suggested that a 3 to 4 feet wide grass strips from back of curb to sidewalks to accommodate tree planning and streetlights, and new 4 to 5 feet wide sidewalks be installed. Drainage improvements to accommodate storm water runoff are necessary to reduce impediments to existi ng and future development in the area. The installati on of curbs and gutt ers are needed to miti gate the blighted conditi ons within the urban redevelopment area and will in turn make the area more att racti ve to development and reinvestment in the long run. PAGE 44 Augusta Urban Redevelopment Plan Alleyways: A core value emphasized throughout the redevelopment project is the importance of creati ng a pedestrian oriented community conducive to walking as a primary means of moving throughout the neighborhoods. In an eff ort to accomplish this objecti ve, infrastructure improvements will be required in each of the Priority Project Development Areas. Each of the redevelopment projects will include new alleyway system to facilitate rear access to garaged off -street parking. Open Space Projects: Open space in the area is limited and should be expanded to support new residents moving into the community. The ameniti es in the new and existi ng open space should create a safe and aestheti cally appealing environment that includes benches, lighti ng, trees, and signage. Creati ng opportuniti es for more recreati onal acti vity through organized programming is a way to ensure its preservati on and increased uti lizati on as an open space amenity in the Laney Walker and Bethlehem community. APD Urban Planning & Mangement, LLC PAGE 45 Restoring, Rebuilding, Revitalizing Neighborhoods Single-family Residenti al Projects: Building on the single-family character of the Laney Walker and Bethlehem neighborhoods, the plan proposes the preservati on of the existi ng single- family character through a selecti ve rehabilitati on program while providing the opportunity to develop new single-family housing on existi ng vacant lots. The plan proposes an aggressive increase in the number of owner-occupied single- family homes. A criti cal objecti ve within the overall redevelopment strategy is to stabilize these neighborhoods through residenti al inﬁ ll and rehabilitati on projects that signiﬁ cantly increasing homeownership. An important part of the homeownership PAGE 46 Augusta Urban Redevelopment Plan strategy is the creati on of mixed income neighborhoods that will include a combinati on of low-to-moderate income ﬁ rst-ti me homebuyers and moderate to middle income homebuyers who desire in-town living. The Laney Walker/ Bethlehem homeownership project development approach will include several important elements: Building architecture that incorporates the existi ng historic character of the community Homeownership training through a home ownership center that prepares families and individuals for homeownership Financing and development subsidies that encourage non-proﬁ t and for-proﬁ t development and leverages the involvement of conventi onal lenders Mixed-Income development that att racts a range of household incomes Establish maintenance program for the elderly and grant assistance to correct code violati ons Assist investor owners repair their properti es and keep rents aff ordable APD Urban Planning & Mangement, LLC PAGE 47 Restoring, Rebuilding, Revitalizing Neighborhoods Multi -family Residenti al Projects: In an eff ort to provide a diversity of housing opti ons to the area, higher density housing (such as 2 and 3 story multi -family apartments, townhomes, and senior citi zen housing) is proposed on vacant lots. This development concept will strengthen the surrounding residenti al area and may present opportuniti es to spur other development in the urban redevelopment area due to an increase in households with varied income levels. In additi on, there is a slight increase in multi -family development through the adapti ve reuse of older buildings. The market indicates that this new housing opti on should perform well due to the locati on to the medical center and central business district as well as strengthen the surrounding neighborhood, ameniti es, schools and transportati on system. PAGE 48 Augusta Urban Redevelopment Plan Mixed Use Projects: Several of the initi al Project Development Areas will support higher density and mixed-use development projects. Project Development Areas that are located within close proximity to the Medical College of Georgia (MCG) and the downtown business district are ideally suited for small apartment complexes, townhouse developments, and the development of neighborhood retail districts. It is anti cipated that the neighborhood retail districts will feature ground ﬂ oor retail and apartment located at the 2nd ﬂ oor levels. Additi onal rental is proposed through the development of mixed-use projects that feature ground ﬂ oor retail and second ﬂ oor residenti al. The emphasis of the long-range planning is to promote single-family development and homeownership. Stabilize the Retail and Commercial Corridors: Laney Walker Boulevard is the primary historic retail corridor of the Laney Walker and Bethlehem communiti es. This street was once the source and home of entertainment and viable retail services. Due to locati on, heritage and close proximity to the Georgia Medical facility, Laney Walker Boulevard is ripe for revitalizati on and investment. As revitalizati on occurs, it is criti cal that the design and details of new and rehabilitated buildings are compati ble with adjacent structures in terms scale and building materials. In additi on, as other opportuniti es for retail and commercial development occur along the periphery of the area it is important to promote the development of both residenti al and non-residenti al development. Compati ble uses may coexist and transiti on from single-family residenti al to the low to medium density retail/commercial; previsions are made to accommodate appropriate on-street and off -street parking; and that the development is designed to be neighborhood serving. These acti vity centers will act as a boost to the economic investment in the area. APD Urban Planning & Mangement, LLC PAGE 49 Restoring, Rebuilding, Revitalizing Neighborhoods Restorati on of the Historic District: Reinforcing the identi ty of the Laney Walker and Bethlehem neighborhoods by celebrati ng its heritage, history, and culture is essenti al to its revitalizati on. Porti ons of the study area have an extensive collecti on of early twenti eth century housing stock, which has enabled these communiti es to receive a Nati onal Historic District designati on. This Historic District extends to both the Laney Walker and Bethlehem community. Adopti ng restorati on and design standards for initi ati ves involving existi ng properti es and new developments respecti vely will ensure that the historic character will be preserved. It is important that, at a minimum, development standards be applied to properti es located within proposed development areas. In additi on, some level of development guidelines should be established throughout the Laney Walker and Bethlehem neighborhoods for new inﬁ ll constructi on as a means of protecti ng the character of the neighborhoods. Also, it is important that redevelopment is achieved in a way that respects and celebrates the existi ng character and history of these historically signiﬁ cant communiti es. In an eff ort to ensure that this occurs the Laney Walker/Bethlehem Patt ern Book, has been created to provide both guidance and tools for the designers and builders. Property Acquisiti on, Dispositi on and Relocati on: While it is recognized that the private sector will be relied upon in many instances to initi ate redevelopment as described in this plan, all properti es within the Urban Redevelopment Area may be subject to City acquisiti on to proacti vely jump start redevelopment. To the extent that such power is used by the Augusta Housing and Community Development Department on behalf of the City, all procedures and requirements as set forth in the Urban Redevelopment Law shall apply. PAGE 50 Augusta Urban Redevelopment Plan Any such property that is acquired by the City of Augusta will be acti vely developed and disposed of according to the proposed plans and Redevelopment Controls as outlined in this plan. To the extent that occupied properti es are acquired by the City, adequate relocati on assistance will be duly provided within the Laney Walker and Bethlehem communiti es in full accordance with the Federal Uniform Relocati on Assistance Act of 1973. 4.0 Implementati on Strategy It is important to recognize that t public funding will be use to leverage the private sector funding needed to support the redevelopment projects in the Laney Walker and Bethlehem Urban Redevelopment Area. The projected period for build out of the six Project Development Areas outlined above is 2009 thru 2017 at a cost of approx. $99.3 million. During this period, approximately $19 million in public funding will be needed to leverage approx. $80.3 million in private funding. To assist in the implementati on of the priority projects identi ﬁ ed in the previous secti on, the City of Augusta and AHCDD are expected to make the following development incenti ves and funding sources available for homeowners, investors and developers. 4.1 Incenti ves Predevelopment Services: One of the key incenti ves needed to att ract builders and developer to the Laney Walker/ Bethlehem project is the ability to deliver pre-development services to “jump start” projects. As part of the incenti ve package off ered to builders and developers, the Master Developer/AHCDD will provide architectural services, engineering services, marketi ng and public relati ons, home ownership counseling, survey work, and land assemblage for each of the initi al Project Development Areas. APD Urban Planning & Mangement, LLC PAGE 51 Restoring, Rebuilding, Revitalizing Neighborhoods Homeownership Incenti ves for New In-ﬁ ll Homes and Restorati on of Vacant Houses: As an incenti ve to increase home ownership in the LW/B neighborhoods AHCDD will provide a variety of incenti ves to new homebuyers including: Down payment and closing cost assistance to low-to-moderate income ﬁ rst-ti me homebuyers• Funding to assist in the purchase of a new home dependent on the income of the homebuyer and amount of the conventi onal • loan available to qualiﬁ ed homebuyers Purchase assistance is a non-amorti zing deferred loan at 0% interest with a term that is equal to the ﬁ rst mortgage, or o for a term to-be-determined by the AHCDD. The loan will be a 2nd mortgage, collateralized by the property. Incenti ves for Development Partners: The AHCDD initi ated a Request for Qualiﬁ cati ons (RFQ) to solicit qualiﬁ ed developers interested in working with the City of Augusta on projects in the Laney Walker and Bethlehem communiti es. Given the type of development all prospecti ve development partners were evaluated on the basis of their prior development experiences in communiti es with characteristi cs similar to the LW/B neighborhoods. The solicitati on noted that the AHCDD has started the land acquisiti on process in the target areas and expects to be responsible for all the acquisiti on acti viti es required for each project. Six highly qualiﬁ ed developers were selected on the basis of the following criteria: Prior work with the AHCDD or similar community development agencies in the sales and marketi ng of homeownership units,• Ability to secure the required ﬁ nancing,• Work experience in developing projects on the basis of established design guidelines,• Ability to communicate with neighborhood based community groups and resident stakeholders,• Experience in coordinati on with local government offi cials all review/permit processes, and• Experience in the management, development and delivery of high-density mixed use projects. • PAGE 52 Augusta Urban Redevelopment Plan The AHCDD, as the Master Developer, understands the perceived risk in the early stages of redeveloping a community with characteristi cs identi ﬁ ed in the Laney Walker and Bethlehem neighborhoods. As a means of developing meaningful partnerships with the selected Development Partners, the AHCDD will assemble land needed for development and initi ally provide a full range of pre-development services including preparati on of site plans, survey work, securing zoning variances, and preparati on of constructi on drawings. In additi on the AHCDD may provide the following ﬁ nancial incenti ves during the initi al phases of developing the six to eight Project Development Areas: Payment of constructi on interest for up to six months on single family and duplex residenti al development projects• Land write-down • Fund up to 25% of the constructi on loan amount on single family and duplex residenti al developments • All development assistance is repaid as part of the proceeds derived from the sale of the home. Incenti ves for Existi ng Owner-Occupants: Despite the decrease in home ownership within the Laney Walker and Bethlehem neighborhoods over the past 20 years, their sti ll remains a signiﬁ cant number of existi ng lower income homeowners who serve as the foundati on for many of the more stable areas of the community. An important part of the Laney Walker and Bethlehem redevelopment initi ati ve is to work cooperati vely with these stakeholders by providing incenti ves that encourages them to reinvest in their property. The renovati on of existi ng owner-occupied homes are designed to help address existi ng code violati ons, address needed repairs that may become code violati ons within the next 3 to 5 years, and help stabilize the neighborhood block in which the home is located. Qualiﬁ ed applicants will be eligible for structural, electrical, rooﬁ ng, carpet replacement, plumbing and other repairs. The Single Family Owner-Occupied Rehab program will feature: Deferred, non-amorti zing 0% loans, • APD Urban Planning & Mangement, LLC PAGE 53 Restoring, Rebuilding, Revitalizing Neighborhoods The loan will be due and payable when the ownership of the house is transferred through the sale of the property or death • of the owner The program will be eligible to families with household income under 80% of the Augusta-Richmond County Median Area Income. Incenti ves for Existi ng Investor Owners: Currently there are more small investor-owners in the LW/B neighborhoods than owner-occupied households. While many of these properti es will be acquired and demolished because of their current conditi on, there will be a signiﬁ cant number that will be renovated as part of the LW/B redevelopment process. Because of the large number of investor-owned homes that are occupied and need only minor to moderate rehabilitati on, this project category represents the best opportunity to address the housing needs of current LW/B residents who will remain in the community are renters. The renovati on of existi ng investor owned rental properti es are designed to help address existi ng code violati ons, address needed repairs that may become code violati ons within the next 3 to 5 years, and help stabilize the neighborhood block in which the property is located. The Investor Owner Rental Rehab Program will feature Up to 50% of the cost of rehab at 0% to 3% interest for a loan term of 5, 10, 15, or 20 years,• The applicant will be required to provide matching funds and cover the cost of rehabilitati on if it exceeds the maximum program • limit, The assisted units must be occupied by families with incomes at or below 80% of the Augusta-Richmond County MAI, and • Rehab standard will be established for all exterior and interior repairs.• Development Incenti ves for Mixed-use Projects: Several of the qualiﬁ ed developers selected for the Laney Walker and Bethlehem redevelopment projects have extensive track records in the area of mixed use and higher density developments located in urban centers. Each of these highly qualiﬁ ed development PAGE 54 Augusta Urban Redevelopment Plan partners will be off ered the following development incenti ves: Land write-downs • ACHDD funding at below market rate ﬁ nancing, • Subordinated loan to the developer’s ﬁ rst mortgage ﬁ nancingo Amount: To-be-determined based on the developer’s commitment for conventi onal ﬁ nancing, projected cash ﬂ ow, and o debt coverage rati os 5, 10, 15, 20, loan term to-be-determined based on projected cash ﬂ ow, and debt coverage rati oso Incenti ves for Redevelopment of Existi ng Neighborhood Retail Property: AHCDD will off er competi ti ve matching ﬁ nancing as an incenti ve to owners of buildings and businesses to improve facades within the Laney Walker and Bethlehem redevelopment area. Special emphasis will be placed on existi ng neighborhood retail districts. Building owners, or business owners occupying storefronts, in an eligible building that have obtained writt en approval from building owners will be invited to parti cipate in the program. Applicants must use the loan proceeds only on buildings within the designated Laney Walker and Bethlehem redevelopment area. Applicants must match loan funds dollar-for-dollar. The dollar for dollar match provided by the AHCDD shall be cash value for goods and services.• Façade matching loan terms and conditi ons: 0% to 3% interest• Term of loan: 5, 10, 15, 20 years• Deferred loan payments: Up to 18 months before ﬁ rst loan payment is due• APD Urban Planning & Mangement, LLC PAGE 55 Restoring, Rebuilding, Revitalizing Neighborhoods 4.2 Financing Opti ons The following secti on provides a general review of potenti al sources of funding for redevelopment programs. In general, a variety of ﬁ nancing opti ons a presently available to the City and the Augusta Housing and Community Development Department for the Laney Walker – Bethlehem redevelopment area. Among these are the following: Laney Walker Enterprise Zone Augusta-Richmond County created an ordinance pursuant to the Georgia Enterprise Zone Employment Act of 1997 to provide tax incenti ves and other incenti ves establishing the Laney Walker Enterprise Zone to include business or service enterprises and housing enterprise zones. PAGE 56 Augusta Urban Redevelopment Plan Hotel Tax Enabling legislati on, which earmarked $750,000 annually collected from a special $1 per night room tax, supports the redevelopment eff orts to purchase properti es, complete infrastructure improvements and provide ﬁ nancial assistance to homebuyers within the Laney Walker – Bethlehem redevelopment area. Additi onally, in December 2009 the Augusta Commission designated $1 million to the revitalizati on eff ort in the form of a short-term loan from the city’s general fund. To date approximately $1.7million has been collected since April 2008 as part of the city’s $1 a night bed fee for hotels. Bond Financing The provisions of the Urban Redevelopment Law allow the City to issue revenue bonds to ﬁ nance redevelopment acti ons. In additi on to ﬁ nancing opti ons under the Urban Redevelopment Law, the City may issue revenue bonds secured by the anti cipated “tax increment” in the Urban Redevelopment Plan because it is largely co-terminous with or included in a taxable allocati on district. Prior to the issuance of long-term revenue bonds, the City may issue bond anti cipati on notes or undertake other ﬁ nancing to provide up-front redevelopment acti ons unti l suffi cient tax increment or other funds are available to amorti ze a bond issue. APD Urban Planning & Mangement, LLC PAGE 57 Restoring, Rebuilding, Revitalizing Neighborhoods 5.0 Conclusion This Laney Walker and Bethlehem Urban Redevelopment Area conforms to the general plan for the City of Augusta as a whole and the Comprehensive Plan. This plan represents a vision and guide for the redevelopment of select properti es within these historic communiti es. This Laney Walker and Bethlehem Urban Redevelopment Area has witnessed periods of physical decline, economic and employment instability, populati on shift , and lack of investment. The cultural and historic prominence coupled with the hope and pride of its residences has helped this area slowly regain prominence. To date, the strategy for development and growth in the Laney Walker and Bethlehem neighborhoods has been fragmented and in many cases under-funded. One of the underlining strategies associated with establishing these neighborhoods as an Urban Redevel- opment Area is the process of ﬁ rst documenti ng blight and then outlining a plan of acti on to eliminate blight. The plan of acti on docu- mented through the Laney Walker and Bethlehem Urban Redevelopment Plan will leverage bond ﬁ nancing with private conventi onal ﬁ nancing and private equity. The Urban Redevelopment Agency of Augusta, and City offi cials responsible for executi ng the recom- mendati ons in the plan, will be guided by development programs and approaches described in this document. The Challenge before the City is to use the plan as a tool to proacti vely plan and implement the physical development of the Laney Walker/Bethlehem community. Redevelopment of the area in a manner that celebrates its history and culture will provide a founda- ti on for att racti ng new residents to these important neighborhoods and opportuniti es for economic development also. 00894062-1 RESOLUTIO APPROVIG THE MODIFIED URBA REDEVELOPME T PLA (LAEY-WALKER BETHLEHEM URBA REDEVELOPMET AREA) WHEREAS, pursuant to Chapter 61 of Title 36 of the Official Code of Georgia Annotated, entitled the "Urban Redevelopment Law," as amended (the "Urban Redevelopment Law"), the Board of Commissioners of the Augusta, Georgia ("Augusta") held a public hearing on November __, 2015, on a proposed modification to the urban redevelopment plan entitled "The Laney Walker and Bethlehem Urban Redevelopment Plan" (the "Modified Urban Redevelopment Plan"), a copy of which is on file with Augusta; and WHEREAS, public notice of the public hearing was published in the Augusta Chronicle, a newspaper having a general circulation in the area of operation of Augusta, on November__, 2015, and proof of such publication is on file with Augusta; and WHEREAS, the purpose of the modification is to incorporate a parcel of land into the Laney Walker and Bethlehem Urban Redevelopment Plan primarily consisting of property formerly known as the Cherry Tree Cross public housing project; WHEREAS, Augusta has prepared and adopted a general plan for the physical development of Augusta as a whole (giving due regard to the environs and metropolitan surroundings) (the "General Plan") pursuant to the Urban Redevelopment Law; and WHEREAS, the Modified Urban Redevelopment Plan conforms to the General Plan; and WHEREAS, the Modified Urban Redevelopment Plan will afford maximum opportunity, consistent with the sound needs of Augusta as a whole, for the rehabilitation or redevelopment of the urban redevelopment area described in the Modified Urban Redevelopment Plan by private enterprise; and WHEREAS, the Modified Urban Redevelopment Plan constitutes an appropriate part of Augusta's workable program for utilizing appropriate private and public resources to eliminate and prevent the development or spread of pockets of blight, to encourage needed urban rehabilitation, and to provide for the redevelopment of pockets of blight, all as set forth in the Modified Urban Redevelopment Law; and WHEREAS, a feasible method exists for the relocation of families who will be and/or have been displaced from the urban redevelopment area described in the Modified Urban Redevelopment Plan in decent, safe, and sanitary dwelling accommodations within their means and without undue hardship to such families; and WHEREAS, after careful study and investigation, Augusta desires to approve the Modified Urban Redevelopment Plan; 00894062-1 OW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Augusta, Georgia that all statements, findings, and recitations set forth in the above and foregoing preambles are hereby determined and declared to be true and correct; and BE IT FURTHER RESOLVED that the Modified Urban Redevelopment Plan is hereby approved and adopted; and BE IT FURTHER RESOLVED that any and all resolutions in conflict with this resolution be and the same are hereby repealed. PASSED, ADOPTED, SIGED, APPROVED, AD EFFECTIVE this ____ day of November, 2015. AUGUSTA, GEORGIA (SEAL) By:______________________________ Mayor Attest: _____________________________ Clerk of Commission 00894062-1 CLERK OF COMMISSIO'S CERTIFICATE I, Lena J. Bonner, the duly appointed and qualified Clerk of Commission of Augusta, Georgia ("Augusta"), DO HEREBY CERTIFY that the foregoing pages of typewritten matter constitute a true and correct copy of a resolution adopted on November __, 2015, by the Board of Commissioners of Augusta, Georgia in a meeting duly called and assembled in accordance with applicable laws and with the procedures of Augusta, by a vote of _____Yea and _____ Nay, which meeting was open to the public and at which a quorum was present and acting throughout, and that the original of the foregoing resolution appears of public record in the Minute Book of Augusta, which is in my custody and control. GIVE under my hand and the seal of Augusta, this ____ day of November, 2015. (SEAL) _________________________________ Clerk of Commission, Augusta, Georgia 00894086-1 RESOLUTIO DESIGATIG URBA REDEVELOPMET AREA WHEREAS, Chapter 61 of Title 36 of the Official Code of Georgia Annotated, entitled the "Urban Redevelopment Law," as amended (the "Urban Redevelopment Law"), authorizes Augusta, Georgia (sometimes referred to herein as "Augusta") to designate an "urban redevelopment area," which is defined to mean a "pocket of blight" which the Board of Commissioners of Augusta, Georgia designates as appropriate for an urban redevelopment project; and WHEREAS, the Urban Redevelopment Law defines "pocket of blight" to mean an area in which there is a predominance of buildings or improvements, whether residential or nonresidential, which by reason of dilapidation, deterioration, age, or obsolescence; inadequate provision for ventilation, light, air, sanitation, or open spaces; high density of population and overcrowding; existence of conditions which endanger life or property by fire and other causes; or any combination of such factors, are conducive to ill health, transmission of disease, infant mortality, juvenile delinquency, or crime and detrimental to the public health, safety, morals, or welfare. WHEREAS, the Urban Redevelopment Law also defines "pocket of blight" to mean an area which by reason of the presence of a substantial number of deteriorated or deteriorating structures; predominance of defective or inadequate street layout; faulty lot layout in relation to size, adequacy, accessibility, or usefulness; unsanitary or unsafe conditions; deterioration of site or other improvements; tax or special assessment delinquency exceeding the fair value of the land; the existence of conditions which endanger life or property by fire and other causes; having development impaired by airport or transportation noise or other environmental hazards; or any combination of such factors, substantially impairs or arrests the sound growth of a municipality or county, retards the provisions of housing accommodations, or constitutes an economic or social liability and is a menace to the public health, safety, morals, or welfare in its present condition and use. WHEREAS, Augusta previously determined the Laney Walker/Bethlehem Urban Redevelopment Area to be appropriate for an urban redevelopment project. WHEREAS, after careful study and investigation, Augusta desires to include additional property in the Laney Walker/Bethlehem Urban Redevelopment Area, and to designate all property described in Exhibit A attached to this resolution as an urban redevelopment area; OW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Augusta, Georgia that the area described in Exhibit A attached to this resolution is hereby determined to be a "pocket of blight," by reason of the presence of a substantial number of deteriorating structures, some of which have recently been demolished, the predominance of defective or inadequate street layout and deterioration of site or other improvements, which substantially impairs or arrests the sound growth of Augusta, retards the provisions of housing accommodations, or constitutes an economic or social liability and is a menace to the public health, safety, morals, or welfare in its present and past condition and use, and that such area is therefore designated as appropriate for an urban redevelopment project. 00894086-1 PASSED, ADOPTED, SIGED, APPROVED, AD EFFECTIVE this ____ day of November, 2015. AUGUSTA, GEORGIA (SEAL) By:______________________________ Mayor Attest: _____________________________ Clerk of Commission 00894086-1 EXHIBIT A The geographic area including all land lying and being within the boundaries of the Laney- Walker/Bethlehem Urban Redevelopment Area located in Augusta, Georgia ("Augusta") as described in Map 2 on the modified Laney Walker and Bethlehem Urban Redevelopment Plan, a copy of which is on file in the official records of Augusta; and as more particularly described as all land which is located in the eastern portion of the City of Augusta, south of the downtown area and generally deﬁned by Walton Way to the north, Gordon Highway, Old Savannah Road, Twiggs Street and Lee Beard Way to the east, the existing railroad line to the northwest and R.A. Dent Boulevard and the rail line west of 15th street to the west, and Swannee Quintet Blvd to the south. 00894086-1 CLERK OF COMMISSIO'S CERTIFICATE I, Lena J. Bonner, the duly appointed and qualified Clerk of Commission of Augusta, Georgia ("Augusta"), DO HEREBY CERTIFY that the foregoing pages of typewritten matter constitute a true and correct copy of a resolution adopted on November __, 2015, by the Board of Commissioners of Augusta, Georgia in a meeting duly called and assembled in accordance with applicable laws and with the procedures of Augusta, by a vote of _____Yea and _____ Nay, which meeting was open to the public and at which a quorum was present and acting throughout, and that the original of the foregoing resolution appears of public record in the Minute Book of Augusta, which is in my custody and control. GIVEN under my hand and the seal of Augusta, this ____ day of November, 2015. (SEAL) _________________________________ Clerk of Commission, Augusta, Georgia Commission Meeting Agenda 11/17/2015 2:00 PM Amendment to Laney Walker/Bethlehem Urban Redevelopment Plan and Boundaries Department:Housing and Community Development Caption:Motion to amend the Laney Walker / Bethlehem Urban Redevelopment Plan (that designates Laney-Walker / Bethlehem as an Urban Redevelopment Area (URA)) to include the development efforts of community partner - Walton Communities in the old Cherry Tree Crossing area. Originally approved by Commission March 16, 2010. (Approved by Administrative Services Committee November 10, 2015) Background:The Urban Redevelopment Plan is for the Laney-Walker and Bethlehem Neighborhoods and designates these neighborhoods as an Urban Redevelopment Area (URA). This designation is an important tool in developing this area and will support new housing and economic development initiatives. Each of the programs and initiatives used throughout the Laney Walker / Bethlehem Urban Redevelopment Area will be designed to enhance the quality of life for the citizens of these communities. Over time, the once vibrant Laney Walker and Bethlehem Neighborhoods became neglected and fell into disrepair. The desire to revitalize this historic area was initiated in 2008 when the Augusta Commission passed a $1 tourism enhancement fee. This made approximately $750,000 annual available over a 50-year period to finance future redevelopment projects. In order to pursue the issuance of bond financing and to fund projects developed in an Urban Redevelopment Area, an Urban Redevelopment Plan was required to be prepared in accordance with requirements of the Georgia Urban Redevelopment Act, O.C.G.A. 36-61. This document summarizes the assessment of blight that was included in the initial Blight Findings Report. The Blight Finding report identified the “slum and blight” conditions within the Laney Walker and Bethlehem Neighborhoods in accordance with the Georgia Statute “Urban Redevelopment Act.” The Blight Report established the need to develop an Urban Redevelopment Plan that would be used to designate the Laney Walker and Bethlehem Neighborhoods as an Urban Redevelopment Area. Analysis:AHCD is working with a development partner to construct affordable housing (4 phases) on the old Cherry Tree Crossing property. The project will receive enhanced credits if it is in an enterprise zone and/or in an urban redevelopment area. As such, AHCD is seeking Commission approval to expand the boundaries of the existing enterprise zone and the LW/B area to include this project site. By amending the Urban Redevelopment Plan (URP) and the Urban Redevelopment Area (URA) to incorporate the parcels identified herein, additional outside investment can be sought to further the development of this generally distressed area. This project is very consistent with providing a mixture of housing options in the LW/B area. The Plan provides a general blueprint for the elimination of blight conditions within these neighborhoods and outlines programs and initiatives that will be used to address both physical development and capacity building for current and future residents. If adopted, the schedule for implementation is as follows: November 10. Committee considers the amendment of the boundary and receives the amendment as information. November 17. Commission votes to amend the boundaries and authorizes the publication of a public notice and a hearing to be held on November 24 prior to the executive/legal session. The plan is on file with the Clerk as required statute. November 19 and/or November 23 – Notice published. November 24. Public hearing on the plan prior to Executive Session. November 24. Commission votes to approve plan at scheduled Executive Session. Financial Impact:None. Alternatives:1)Accept Amendments to the Urban Redevelopment Plan and related boundaries, 2)Don't Accept Amendments to the Urban Redevelopment Plan and related boundaries. Recommendation:Accept amendments to the Urban Redevelopment Plan for Laney Walker / Bethlehem, timeline put forth, related boundaries and adopt by resolution. The resolutions will officially establish the expanded boundaries for the Laney Walker and Bethlehem Neighborhoods within the Urban Redevelopment Area (URA)to include parcels under development with public and private partners. The expansion of the designation of URA will convey all of the rights and privileges associated with a Redevelopment Area that meets the Georgia State statutes that have been established for such districts. The designation is an important step in the process of continuing to eliminate blight conditions within these important Augusta neighborhoods. Funds are Available in the Following Accounts: Not Applicable. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Benefits Contracts' Renewals Department:Human Resources Caption:Motion to renew self-funded Health and Welfare plans with BCBS Georgia, EyeMed and Delta Dental. (Approved by Administrative Services Committee November 10, 2015) Background:BCBS Medical: This contract went out to RFP in 2012 for a January 1, 2013 contract date. This initial contract is for three (3) years. As part of the contract, it was negotiated that the Administrative Fees would be implemented with a three (3) year escalator. That escalator was 3% per year. This helped in determining more accurately what the fixed costs would be over that three (3) year period and aided in Augusta’s ability to precisely budget the future costs. BCBS Medicare Advantage: This policy is a 12 month contract that renews annually. The benefits under this plan have not changed significantly since inception. To be eligible for this plan you must be over the age of 65 and be considered a retiree of Augusta. Delta Dental: This contract has been in place since January 1, 2009 and has not had a rate increase during this time. There are currently more than 2600 members enrolled in this plan (employees/dependents) and enrollment has steadily increased over the years. EyeMed : There is no rate increase to employees for this product. Analysis:See attached document Financial Impact:Delta Dental: Employees pay 23% of dental premium and the employer pays 77%. 2015 Monthly Rates: Employee Employer EE Only $3.88 $13.38 Emp + 1 $7.88 $27.12 Family $11.82 $40.68 The monthly rates would increase as follows by 5% in 2016: Employee Employer EE Only $4.17 $13.95 Emp + 1 $8.27 $28.48 Family $12.41 $42.71 Current annual cost to employer for 2015 (~$815,000) Proposed annual cost to employer for 2016 (~$855,750) Increase of ~$40,750 to employer annually BCBS Self-Funded Medical Plan: The increased financial impact to Augusta on fixed costs will be approximately $147,773 annualized. Augusta should raise its Expected and Maximum Claims Liability to account for the increased fixed costs and average medical/pharmacy trends. Medicare Advantage Retiree Plan through BCBS Georgia: The financial impact to Augusta will be determined based on how much of the 7.4% increase will be passed on to the retirees. Monthly Rates are as follows: 2015 Rates 2016 Rates $319.57 $343.17 Total impact based on increase of rate from $319.57 to $343.17 would be just under $110,000. EyeMed: None - Employee pays 100% of the cost. Alternatives:See attached document Recommendation:See attached document Funds are Available in the Following Accounts: 2016 funds are budgeted under Fund 616. REVIEWED AND APPROVED BY: Finance. Law. Procurement Administrator Clerk of Commission ALL PARCELS - LANEY WALKER RESIDENTIAL AND COMMERCIAL - TAXABLE Value Summary 2001(Pre-Implementation) 2009 2015 $ 65,535,339 $ 87,844,855 $ 90,141,371 VALUE CHANGES 2001 TO 2009 2009 TO 2015 2001 TO 2015 $ 22,309,516 $ 2,296,516 $ 24,606,032 34% 3% 38% EnterpriseZone Growth Since Implementation Total Parcels 105 Value Summary 2001(Pre-Implementation) 2015 $ 3,751,990 $ 16,078,312 Dollar Growth $12,326,322 Percentage Growth 329% Existing Laney Walker Enterprise Zone Boundary Description Beginning at a point which is the intersection of the centerlines of 12th Street and Telfair Street thence in a southeasterly direction along the centerline of Telfair Street a distance of 4 540 feet more or less to a point of intersection with the centerline of 5th Street thence in a southwesterly direction along the centerline of 5th Street a distance of 3 660 feet more or less to a point of intersection with the centerline of Laney Walker Boulevard thence in a northwesterly direction along the centerline of Laney Walker Boulevard a distance of 1 080 feet more or less to a point of intersection with the centerline of the right of way of the Norfolk Southern Railroad thence in a southwesterly direction along the centerline of the Norfolk Southern Railroad a distance of 8 150 feet more or less to a point of intersection of the centerline of Molly Pond Road thence continuing southwest along the centerline of the Norfolk Southern Railroad a distance of 325 feet to a point thence going north 32 degrees 47 minutes west a distance of 2 480 feet more or less to a point on the centerline of Old Savannah Road thence in a northeasterly direction along the centerline of Old Savannah Road a distance of 1 090 feet more or less to a point of intersection with the centerline of the right of way of the CSX Beltline Railroad thence in a northwesterly direction along the centerline of the CSX Beltline Railroad a distance of 2 140 feet more or less to a point of intersection with the centerline of Clay Street thence in a northeasterly direction along the centerline of Clay Street a distance of 1 575 feet more or less to a point of intersection with the centerline of Anderson Avenue thence in a westerly direction and then a northerly direction along the centerline of Anderson Avenue a distance of 550 feet more or less to a point of intersection with the centerline of Poplar Street thence in a northwesterly direction along the centerline of Poplar Street a distance of 1 490 feet more or less to a point of intersection with the centerline of McCauley Street thence in a northeasterly direction along the centerline of McCauley Street a distance of 655 feet more or less to a point of intersection with the centerline of Wrightsboro Road then in a westerly direction along the centerline of Wrightsboro Road a distance of 175 feet more or less to a point of intersection with the centerline of RA Dent Boulevard thence in a northeasterly direction along the centerline of R A Dent Boulevard a distance of 4 325 feet more or less to a point of intersection with the centerline of D’Antignac Street thence in a southeasterly direction along the centerline of D’Antignac Street a distance of 950 feet more or less to a point of intersection with the centerline of 12th Street thence in a northeasterly direction along the centerline of 12th Street a distance of 2 165 feet more or less to the point of beginning. Recommended Laney Walker Enterprise Zone Boundary Expansion Description AHCD recommends that the Commission update the boundary description for Laney Walker Enterprise Zone to include Cherry Tree, the Foundry Site and its associated parcels thusly: Beginning at the point of intersection of the centerline of Laney Walker Boulevard and the centerline of R.A. Dent Boulevard; thence in a southwesterly direction along the centerline of R.A. Dent Boulevard to the point of intersection of the centerline of R.A. Dent Boulevard and the centerline of Wrightsboro Road; thence in an easterly direction a distance of 150 feet, more or less, to the point of intersection of the centerline of Wrightsboro Road and the centerline of Railroad Avenue; thence southwesterly along the centerline of Railroad Avenue a distance of 945 feet, more or less, to the point of intersection of the centerline of Railroad Avenue and the centerline of Poplar Street; thence southwesterly along the centerline of Poplar Street to the point of intersection of the centerline of Poplar Street and the centerline of Government Road; thence easterly along the centerline of Government Road to the point of intersection of the centerlines of Government Road and 15th Street; thence in a southerly direction along the centerline of 15th Street to the point of intersection of the centerline of 15th Street and the centerline of Suwanee Quintet Boulevard; thence easterly along the centerline of Suwanee Quintet Boulevard to the point of intersection of the centerlines of Suwanee Quintet Boulevard and the centerline of Lee Beard Way; thence northeasterly along the centerline of Lee Beard Way to the point of intersection of the centerline of Lee Beard Way and the centerline of Wrightsboro Road; thence in a southeasterly direction along the centerline of Wrightsboro Road to the point of intersection of the centerline of Wrightsboro Road and the centerline of Augusta Avenue; thence northeasterly along the centerline of Augusta Avenue to the point of intersection of the centerline of Augusta Avenue and the centerline of Laney Walker Boulevard. Commission Meeting Agenda 11/17/2015 2:00 PM Laney-Walker Enterprise Zone Reauthorization Department:Augusta Housing and Community Development Caption:Motion to reauthorize the ordinance designating the Laney- Walker Enterprise Zone. Originally approved by Commission May 21, 2002. (Approved by Administrative Services Committee November 10, 2015) Background:The Augusta Code at 2-4 provides for the Designation of Enterprise Zones as an economic development incentive for depressed areas suffering from disinvestment as a way to encourage reinvestment in housing and employment for the area. The area previously designated as the Laney-Walker Enterprise Zone meets the criteria for designation and reauthorization found at O.C.G.A. 36-88-8, and with continued development in the area related to the Neighborhood Revitalization Strategy specifically targeting the Laney-Walker and Bethlehem neighborhoods. Additionally, these neighborhoods are identified in the Augusta-Richmond County Comprehensive Plan as ‘Areas in Need of Redevelopment.’ With the assistance of these incentives, and further execution of these development plans, Laney-Walker / Bethlehem projects to see continued growth and development over the coming years. The designation, in place since 2002, will continue to allow for the incentives to businesses that create 5 or more new jobs being exempt from ad valorem taxes on a scale over a 10-year period. Residential investment will also continue to be encouraged through the continued 10-year ad-valorem property tax exemption as well. To better align this strategic economic development tool with currently planned developments in the area, we are recommending extending the boundaries of the Laney-Walker Enterprise Zone to incorporate developments already underway by Walton Communities in the old Cherry Tree Crossing area, as well as planned developments scheduled for the Foundry site location. Please reference the attached maps and boundary descriptions for precise descriptions of the recommended boundary expansions. Analysis:AHCD is working with reputable developers (in this expanded area) to construct/develop multi family high density housing (affordable on the Cherry Tree Crossing site & market rate on the Foundry site). The expansion of the enterprise zone, will potentially enable the developer to receive enhanced credits. As such, AHCD is before the Commission asking for permission to expand the boundaries of the existing enterprise zone to include these project sites. These project are consistent to the LW/B Urban Redvelopment Plan of providing a mixture of housing options in the LW/B area. The incentives of tax abatement are positive, and the theory is that revenue not realized due to the abatement would not have happened without the incentives. The abatement schedule for ad valorem taxes is as follows: 100% first 5 years; 80% for years 6 and 7; 60% for year 8; 40% for year 9 and 20% for year 10. In addition, the City could elect to waive fees and other forms of revenue. Financial Impact:See the Value Summary on the attached Boundary Map. Alternatives:1)Re-authorize Laney Walker Enterprise Zone with recommended boundary expansions (see attachment), 2)Reauthorize Laney Walker Enterprise Zone with existing boundaries, or 3)Don’t re- authorize Laney Walker Enterprise Zone. Recommendation:Re-authorize Laney Walker Enterprise Zone with recommended boundary expansions. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission ROCKY CREEK Total Parcels 20 Value Summary 2001(Pre-Implementation) 2015 $ 4,892,605 $ 7,483,126 Dollar Growth $ 2,590,521 Percentage Growth 53% ROCKY CREEK RESIDENTIAL AND COMMERCIAL - TAXABLE Value Summary 2001(Pre-Implementation) 2009 2015 $ 306,555,582 $ 361,880,525 $ 364,503,441 VALUE CHANGES 2001 TO 2009 2009 TO 2015 2001 TO 2015 $ 55,324,943 $ 2,622,916 $ 57,947,859 18%1%19% Commission Meeting Agenda 11/17/2015 2:00 PM Rocky Creek Enterprise Zone Reauthorization Department:Augusta Housing and Community Development Caption:Motion to reauthorize the ordinance designating the Rocky Creek Enterprise Zone. Originally approved by Commission May 21, 2002. (Approved by Administrative Services Committee November 10, 2015) Background:The Augusta Code at 2-4 provides for the Designation of Enterprise Zones as an economic development incentive for depressed areas. Rocky Creek meets the criteria for designation found at O.C.G.A. 36-88-8, and with continued redevelopment and reinvestment in the area encouraged by the Enterprise Zone tax incentives this area projects to see continued growth and development over the coming years. The designation, in place since 2002, will continue to allow for the incentives to businesses that create 5 or more new jobs being exempt from ad valorem taxes on a scale over a 10-year period. Analysis:The incentives of tax abatement are positive, and the theory is that revenue not realized due to the abatement would not have happened without the incentives. The abatement schedule for ad valorem taxes is as follows: 100% first 5 years; 80% for years 6 and 7; 60% for year 8; 40% for year 9 and 20% for year 10. In addition, the City could elect to waive fees and other forms of revenue. Financial Impact:See attached Valuation Summary contained on the Boundary Map. Alternatives:Reauthorize Rocky Creek Enterprise Zone or don’t reauthorize Rocky Creek Enterprise Zone. Recommendation:Reauthorize Rocky Creek Enterprise Zone. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM USI Agreement Department:Administrator Caption:Motion to approve renewal of Consulting Agreement with USI Insurance Services (formerly known as Well Fargo Insurance Services) to continue to provide strategic benefit planning, design, funding, administration, and communication services with respect to Augusta’s employee benefit program. (Approved by Administrative Services Committee November 10, 2015) Background:Augusta-Richmond County (Augusta) entered into an agreement with Wells Fargo Insurance Services, Inc. (contractor) on June 1, 2011 to serve as the Broker of Record and provide consulting and coverage placement services relative to Augusta’s full suite of benefits offered to employees and retirees. Augusta agreed to compensate Contractor at the annual rate of $46,000, one-twelfth of which was paid monthly. The term of the initial contract was three (3) years, which ended June, 2014. The original contract contained language indicating that the contract term could be extended by mutual written agreement of the parties. In the midst of re-negotiations, Wells Fargo divested its insurance services to USI. Augusta never finalized and presented the new agreement to the Commission for approval, largely due to acquisition challenges on the part of the contractor and staff transitions in Human Resources. Augusta has continued to rely on the services of USI during the transition period, and USI has been performing at a very acceptable level. Analysis:In light of the fact that USI has been performing the services since June 2014 and Augusta has continued to compensate on a monthly basis, effectively, the parties had an agreement. The process of seeking a new vendor at this time would be very disruptive to the benefits program. The best action is to ratify the agreement with USI with an effective date of June 1, 2014, extending through June 1, 2017. Financial Impact:The fee quoted by USI was $50,000, which is payable in monthly increments. The funds are currently budgeted in Human Resources. Alternatives:1) Approve the contract with USI. 2) Do not approve and instruct staff to immediately pursue rebidding. Recommendation:Staff recommends that the Commission approve the agreement with USI with an effective date of June 1, 2014, extending through June 1, 2017. Funds are Available in the Following Accounts: Funds are available in 616015221-5211110 - Management Consultants - Human Resources Department REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Accept an award in the amount of $160,000.00 from the Department Of Homeland Security to sustain the Richmond County Sheriff's Office Bomb Unit Department:Richmond County Sheriff's Office Caption:Motion to acccept an award by the Richmond County Sheriff's Office in the amount of $160,000.00 from the Department of Homeland Security (DHS) to sustain or acquire equipment for the Richmond County Sheriff's Office Bomb Disposal Unit. (Approved by Public Safety Committee November 10, 2015) Background:The award is administered for DHS through the Georgia Emergency Management Agency (GEMA). This funding is part of the Georgia Statewide Homeland Security initiative to assist Bomb Disposal Units in acquiring equipment or sustain present units. The RCSO Bomb Disposal Unit will use the funding to replace equipment in the unit. Analysis:None Financial Impact:This is a 100% reimbursable award. Upon completeing purchases RCSO will submit reimbursement request to GEMA. Alternatives:None Recommendation:Accept the award from the Department of Homeland Security/GEMA in the amount of $160,000.00 to enhance to Richmond County Sheriff's Office Bomb Disposal Unit. Funds are Available in the Following Accounts: 220 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Accept award from the Department of Homeland Security in the amount of $6,000.00 to enhance the Richmond County Sheriff's Office Bomb Canine Unit Department:Richmond County Sheriff's Offfice Caption:Motion to accept an award in the amount of $6,000.00 from the Department of Homeland Security for the Richmond County Sheriff's Office Bomb K-9 Unit. The monies will assist RCSO in sustaining the Bomb-K-9. (Approved by Public Safety Committee November 10, 2015) Background:The Department of Homeland Security through the Georgia Emergency Management Agency (GEMA) has awarded $6,000.00 to the Richmond County Sheriff's Office Bomb K-9 Unit to assist in sustaining the unit. The RCSO K-9 Unit will use the monies to purchase supplies, food, and medical expenses for the Bomb K-9 dogs. Analysis:None Financial Impact:This is a 100% reimburseable grant. Upon completion of purchases, RCSO will submit reimbursement request to GEMA. Alternatives:None Recommendation:Accept the award of $6,000.00 from the Department of Homeland Security to assist in sustaining the RCSO Bomb K-9 program. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Accountability Court part-time Case Manager Department:State Court Caption:Motion to approve Grant-based Service Agreement for a part-time Accountability Court Case Manager. (Approved by Public Safety Committee November 10, 2015) Background:State Court has received a grant to hire a part-time case manager to work with our Veterans Treatment Court Accountability Court Program. The new case management agreement will run annually and concurrently with this and future grants. This position will allow for a central point of data entry and information gathering for our Veterans Treatment Court Program. Analysis: Financial Impact:Contractor will be paid 90% from State grand funds with the remaining 10% match coming from the Accountability Court participant fees. Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: Funds are available in the State Court Accountability Court grant. From fund 220022620-5212999. Per Crystal Page, $15,000 was allotted for this position REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission SEE ADDENDUM (No Collect Calls)b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE STANDARD FORM 1449 (REV. 2/2012) Prescribed by GSA – FAR (48 CFR) 53.212 (TYPE OR PRINT) (SIGNATURE OF CONTRACTING OFFICER) ADDENDA ARE 26. TOTAL AWARD AMOUNT (For Govt. Use Only) 23. CODE 10. THIS ACQUISITION IS SUCH ADDRESS IN OFFER 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT BELOW IS CHECKED TELEPHONE NO.706-790-6836 W912499. ISSUED BY 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK W91249-15-P-0293 30-Sep-2015 7. FOR SOLICITATION INFORMATION CALL: a. NAME 2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER (TYPE OR PRINT) 30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER 30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED. 25. ACCOUNTING AND APPROPRIATION DATA 1. REQUISITION NUMBER 20. ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED. PAGE 1 OF 13 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 0010774211 ARE NOT ATTACHED 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED Jason L. King / Contracting Officer See Schedule $6,000.00 0 (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: SEE SCHEDULE . YOUR OFFER ON SOLICITATION 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN % FOR:SET ASIDE:UNRESTRICTED ORX SMALL BUSINESS 17a.CONTRACTOR/ CODE 3YWL3 FACILITY OFFEROR CODE MISSION AND INSTALLATION CONTRACTING CMD MICC - FORT GORDON WINSHIP HALL 419 B STREET BLDG 29718 3RD FL FORT GORDON GA 30905-5719 AUGUSTA-RICHMOND, COUNTY OF SHARON BROADY 530 GREENE ST RM 806 AUGUSTA GA 30901-2373 DFAS DEFENSE FINANCE AND ACCOUNTING SERV DFAS-INDY VP GFEBS 8899 E 56TH STREET INDIANAPOLIS IN 46249-3800 18a. PAYMENT WILL BE MADE BY CODE HQ0490 RATED ORDER UNDER DPAS (15 CFR 700) 13a. THIS CONTRACT IS A 13b. RATING W91249CODE15. DELIVER TO CODE W91U07 16. ADMINISTERED BY Net 30 Days 12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA- TION UNLESS BLOCK IS MARKED SEE SCHEDULE 14. METHOD OF SOLICITATION RFQ IFB RFP MISSION AND INSTALLATION CONTRACTING CMD DEBBIE MCGUGAN 706-791-9229 BASE SUPPORT DIVISION DEBORAH.S.MCGUGAN.CIV@MAIL.MIL FT GORDON GA 30905-5719 DIRECTORATE OF EMERGENCY SERVICES CHARLES WOODS 675 RICE ROAD BLDG 32422 FORT GORDON GA 30905 (706) 791-8651FAX: TEL:(706) 791-1800 SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS 8(A) HUBZONE SMALL BUSINESS SIZE STANDARD: $750,000 NAICS: 111110 OFFER DATED 29. AWARD OF CONTRACT: REF. DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND X EMAIL: jason.l.king1.civ@mail.mil 706-791-1815TEL: 31c. DATE SIGNED 30-Sep-2015 SEE SCHEDULE SCHEDULE OF SUPPLIES/ SERVICESITEM NO.QUANTITY UNIT UNIT PRICE AMOUNT 24.22.21.19. WOMEN-OWNED SMALL BUSINESS (WOSB) ELIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM EDWOSB 32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (CONTINUED) PAGE 2 OF13 ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________ 32a. QUANTITY IN COLUMN 21 HAS BEEN RECEIVED INSPECTED 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE 37. CHECK NUMBER FINALPARTIALCOMPLETE 36. PAYMENT35. AMOUNT VERIFIED CORRECT FOR 34. VOUCHER NUMBER FINAL 33. SHIP NUMBER PARTIAL 38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY 41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42a. RECEIVED BY (Print) 42b. RECEIVED AT (Location) 42c. DATE REC'D (YY/MM/DD)42d. TOTAL CONTAINERS STANDARD FORM 1449 (REV. 2/2012) BACK Prescribed by GSA – FAR (48 CFR) 53.212 AUTHORIZED FOR LOCAL REPRODUCTION PREVIOUS EDITION IS NOT USABLE SEE SCHEDULE 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY UNIT 22. 23. UNIT PRICE 24. AMOUNT 19. ITEM NO. W91249-15-P-0293 Page 3 of 13 Section SF 1449 - CONTINUATION SHEET ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 100 Each $60.00 $6,000.00 ANIMAL CONTROL DISPOSITION FACILITY FFP Stray animals found on Fort Gordon GA in accordance with Performance Work Statement. Animals will be transported by Fort Gordon personel to facility. FOB: Destination PURCHASE REQUEST NUMBER: 0010774211 NET AMT $6,000.00 ACRN AA CIN: GFEBS001077421100001 $6,000.00 ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0002 1 Each NSP CONTRACTOR MANPOWER REPORTING FFP Contractor is required to provide data on Contractor labor hours (including subcontractor labor hours) for performance of this contract IAW the PWS. The cost, if any, for providing this data shall be entered into the space provided at this CLIN. If no direct cost is associated with providing the data, enter “No Cost”. Instructions, including the Contractor and Subcontractor User Guides, are available at http://www.ecmra.mil. FOB: Destination PURCHASE REQUEST NUMBER: 0010774211 NET AMT INSPECTION AND ACCEPTANCE TERMS W91249-15-P-0293 Page 4 of 13 Supplies/services will be inspected/accepted at: CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY 0001 Destination Government Destination Government 0002 Destination Government Destination Government DELIVERY INFORMATION CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC 0001 POP 30-SEP-2015 TO 31-MAR-2016 N/A DIRECTORATE OF EMERGENCY SERVICES CHARLES WOODS 675 RICE ROAD BLDG 32422 FORT GORDON GA 30905 706-791-7103 FOB: Destination W91U07 0002 POP 30-SEP-2015 TO 31-MAR-2016 N/A (SAME AS PREVIOUS LOCATION) FOB: Destination W91U07 ACCOUNTING AND APPROPRIATION DATA AA: 0212015201520200000113131252 S.0028538.511.25 6100.9000021001 COST CODE: A2ABG AMOUNT: $6,000.00 CIN GFEBS001077421100001: $6,000.00 PERFORRMANCE WORK STATEMENT Performance Work Statement 1. The contractor shall provide management, supervision, and personnel necessary to perform animal control services for Fort Gordon as defined in this performance work statement. 2. The contractor shall provide personnel possessing the skills, knowledge and training to satisfactorily perform the services required by this contract. Personnel performing under this performance statement of work shall remain employees of the contractor and will not be considered as employees of the United States Government. 3. Fort Gordon has approximately 125 stray or domestic animal contacts per year. This is inclusive but not limited to domestic and stray dogs and cats, and other animals captured as a stray, wild or abandoned animal. 4. Fort Gordon Military Police or Game Wardens will make reasonable efforts to identify and locate the animal’s owner, to include scanning for a microchip, before transporting the animal to Richmond County Animal Control stray holding facility. W91249-15-P-0293 Page 5 of 13 5. Fort Gordon animals will be processed just like any others brought in to the holding facility. The “Animal Control Log Sheet” attached with the contract. It is critical that all means available be exercised for adoption or placement with a rescue before a final means of euthanization can occur. All animals must be treated humanely in accordance with the Georgia Animal Protection Act, Georgia CodeTitle 4, Chapter 11, and implementing regulations of the state and county concerned. 6. Duty hours are 7:30 a.m. to 4:00 p.m. Fort Gordon Military Police or Game Wardens will transport animals captured during duty hours to Richmond County Animal Control. 7. Fort Gordon Military Police or Game Wardens will contact the Richmond County Animal Control on-call officer when they capture animals between the hours of 5:00 p.m. and 12:00 midnight. The on-call officer will meet them at Richmond County Animal Control facility to receive the animal. If the on-call officer cannot meet with Fort Gordon Military Police or Game Wardens to receive the animal, Fort Gordon Military Police or Game Wardens will impound the animal at the Fort Gordon stray holding facility and will transport the animal to Richmond County Animal Control the next day, no later than 8:30 a.m., at which time the animal is considered to be in the custody and control of Richmond County Animal Control for disposition in accordance with State and local law unless sooner retrieved by the owner, as specified at PWS 9. 8. If the Richmond County Animal Control veterinarian determines that the animal is so sick or injured that it will not respond to treatment, the veterinarian may euthanize the animal to prevent further suffering 9. Owners of the animals may obtain the release of impounded animals by reporting to the Fort Gordon Military Police station during the hours of 7:30 a.m. to 4:00 p.m. (Fort Gordon) and 8:30 a.m. to 5:00 p.m. for the Richmond County Animal Control. 10. Fort Gordon will pay $60. per animal for its services in accordance with the contract schedule. 11. The contractor shall maintain complete records of animals received from Fort Gordon, to include documentation on animals received, adopted, turned over to rescues, and animals euthanized. This will be summarized and will be submitted within the invoice submitted monthly to the Fort Gordon POC prior to invoices being accepted for payment. The “Animal Control Log Sheet” attached with the contract shall be used for this purpose. 12. The contractor shall not employ any person who is an employee of the United States Government, if the employment of that person would create a conflict of interest. 13. CONTRACTOR MANPOWER REPORTING The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.” 14. The contractor will be required to submit invoices with all associated supporting documents through Wide Area Workflow WAWF, in order for the payment to be processed, as outlined in the terms of the contract. W91249-15-P-0293 Page 6 of 13 CLAUSES INCORPORATED BY REFERENCE 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation 2013-O0019) MAY 2015 52.232-33 Payment by Electronic Funds Transfer--System for Award Management JUL 2013 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding of Unclassified Controlled Technical Information AUG 2015 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 CLAUSES INCORPORATED BY FULL TEXT 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (MAY 2015) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Dec 2014) (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) ___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). ____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509). ____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.) X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (July 2013) (Pub. L. 109- 282) (31 U.S.C. 6101 note). ___ (5) [Reserved] ___ (6) 52.204-14, Service Contract Reporting Requirements (JAN 2014) (Pub. L. 111-117, section 743 of Div. C). W91249-15-P-0293 Page 7 of 13 ___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (JAN 2014) (Pub. L. 111-117, section 743 of Div. C). ___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug, 2013) (31 U.S.C. 6101 note). ____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (July 2013) (41 U.S.C. 2313). ____ (10) [Reserved] ____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a). _ ____ (ii) Alternate I (NOV 2011) of 52.219-3. ____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). ____ (ii) Alternate I (JAN 2011) of 52.219-4. ____ (13) [Reserved] ____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644). ____ (ii) Alternate I (NOV 2011). ____ (iii) Alternate II (NOV 2011). ____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). ____ (ii) Alternate I (Oct 1995) of 52.219-7. ____ (iii) Alternate II (Mar 2004) of 52.219-7. ____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)). ____ (17)(i) 52.219-9, Small Business Subcontracting Plan (OCT 2014) (15 U.S.C. 637(d)(4)). ____ (ii) Alternate I (Oct 2001) of 52.219-9. ____ (iii) Alternate II (Oct 2001) of 52.219-9. ____ (iv) Alternate III (OCT 2014) of 52.219-9. ____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)). ____ (19) 52.219-14, Limitations on Subcontracting (NOV 2011) (15 U.S.C. 637(a)(14)). ____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). ____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (NOV 2011) (15 U.S.C. 657f). ____ (22) 52.219-28, Post Award Small Business Program Rerepresentation (July 2013) (15 U.S.C. 632(a)(2)). W91249-15-P-0293 Page 8 of 13 ____ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (July 2013) (15 U.S.C. 637(m)). ____ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (July 2013) (15 U.S.C. 637(m)). X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). X (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (JAN 2014) (E.O. 3126). X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). X (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). ____ (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212). ____ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (July 2014) (29 U.S.C. 793). ____ (31) 52.222-37, Employment Reports on Veterans (July 2014) (38 U.S.C. 4212). ____ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). ____ (33)(i) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627). ____ (ii) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). ____ (34) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) ____ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ____ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.) ____ (36) (i) 52.223-13, Acquisition of EPEAT® Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514). ____ (ii) Alternate I (Jun 2014) of 52.223-13. ____ (37)(i) 52.223-14, Acquisition of EPEAT® Registered Televisions (Jun 2014) (E.O.s 13423 and 13514). ____ (ii) Alternate I (Jun 2014) of 52.223-14. ____ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). ____ (39)(i) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Jun 2014) (E.O.s 13423 and 13514). ____ (ii) Alternate I (Jun 2014) of 52.223-16. W91249-15-P-0293 Page 9 of 13 X (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). ____ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). ____(42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43. ____ (ii) Alternate I (May 2014) of 52.225-3. ____ (iii) Alternate II (May 2014) of 52.225-3. ____ (iv) Alternate III (May 2014) of 52.225-3. ____ (43) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). ____ (44) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). ____ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). ____ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150 ____ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150). ____ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). ____ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)). ____ (50) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (July 2013) (31 U.S.C. 3332). ____ (51) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (July 2013) (31 U.S.C. 3332). ____ (52) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332). ____ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). ____ (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). ____ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.) _____(1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). W91249-15-P-0293 Page 10 of 13 _____ (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67). _____ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). _____ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). _____ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) (29 U.S.C 206 and 41 U.S.C. chapter 67). _____ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (MAY 2014) (41 U.S.C. chapter 67). _____ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (MAY 2014) (41 U.S.C. chapter 67). _____ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O. 13658). ` _____ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). _____ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records--Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1)in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause— (i) 52.203-13, Contractor Code of Business Ethics and Conduct (APR 2010) (41 U.S.C. 3509). (ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. W91249-15-P-0293 Page 11 of 13 (iii) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). (v) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246). (vi) 52.222-35, Equal Opportunity for Veterans (JUL 2014) (38 U.S.C. 4212). (vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). (viii) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212). (ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67). (xi) _____ (A) 52.222-50, Combating Trafficking in Persons (March 2, 2015) (22 U.S.C. chapter 78 and E.O. 13627). _____ (B) Alternate I (March 2, 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.) (xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67) (xiv) 52.222-54, Employment Eligibility Verification (Aug 2013). (xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O. 13658). (xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor May include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) W91249-15-P-0293 Page 12 of 13 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far http://farsite.hill.af.mil http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html (End of clause) 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013) (a) Definitions. As used in this clause-- Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall-- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/. (e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). W91249-15-P-0293 Page 13 of 13 2-IN-1 (Services Only) (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. GOVERNMENT (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* -------------------------------------------------------------------------------------------- Field Name in WAWF Data to be entered in WAWF -------------------------------------------------------------------------------------------- Pay Official DoDAAC HQ0490 Issue By DoDAAC W91249 Admin DoDAAC W91249 Inspect By DoDAAC W91U07 Ship To Code W91U07 -------------------------------------------------------------------------------------------- (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system. Ms Jane Garciga, 706-791-6988 ermiejane.f.garciga.civ@mail.mil Mr Charles Woods, 706-791-7103 charles.f.woods2.civ@mail.mil (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. Ms Deborah McGugan, 706-791-9229 deborah.s.mcgugan.civ@mail.mil (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause) Commission Meeting Agenda 11/17/2015 2:00 PM Fort Gordon Contract Department:Animal Services Caption:Motion to approve contract with Augusta, GA and Fort Gordon to process and impound stray animals delivered by Fort Gordon. (Approved by Public Safety Committee November 10, 2015) Background:Fort Gordon will pay $60.00 per animal for Augusta, Ga services in accordance with the contract schedule. Analysis: Financial Impact: Alternatives:Deny motion to approve contract with Fort Gordon. Recommendation:Approve motion to approve contract with Fort Gordon. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM 2015 Budget Increase Request Department:Daniel Field Airport Caption:Motion to approve an increase in the 2015 budget for Daniel Field Airport in the amount of $50,980. (Approved by Finance Committee November 10, 2015) Background:The FAA mandated that obstructions be mitigated in order to restore a precision approach tool (PAPI) that is owned by the FAA. This required trees to be cut from the airport property as well as property across the street. Additionally, trees and poles were removed to facilitate the ongoing 20:1 Obstruction Mitigation at Daniel Field. The 2015 budget did not include these items being removed. This mandate by the FAA has put the Daniel Field budget for 2015 over budget. A breakdown is included to show the anticipated amount of expenses through the rest of 2015. Analysis: Financial Impact:Because of the numerous obstructions at Daniel Field, an FAA and GDOT grant has been allocated to Daniel Field to finish the mitigation process, (trees). This grant will be available for use in 2016. The goal is to have the RFP out for the obstruction mitigation by mid-January 2016. The amount allocated to this grant is $300,000. Many of the items that have been paid in the 2015 budget will be reimbursed by this grant. Funds for the budget increase request are available in the Daniel Field fund balance (checking account). Alternatives:None Recommendation:Approve the 2015 budget increase request in the amount of $50,980. Funds are Available in the Following Enterprise Fund Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Vicinity Map - Fort Gordon Augusta Information Technology - GIS Division, Augusta, GAAugusta GA GIS October 26, 2015 0 2 41 mi 0 3.5 71.75 km 1:126,720 Disclaimer: While every effort is made to keep information provided over the internet accurate and up-to-date, Augusta does not certify the authenticity or accuracy of such information. No warranties, express or implied, are provided for the records and/or mapping data herein, or for their use or interpretation by the User. Invitation to Bid Sealed bids will be received at this office on Friday, August 28, 2015 @ 11:00 a.m. for furnishing: Bid Item 15-205 Fort Gordon New Water & Sewage Connections for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-refundable is $25.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning Tuesday, August 4, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, August 14, 2015 @ 10:00 a.m. in the Procurement Department, 530 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 18, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Revised: 8/15/2011 BLAIR CONSTRUCTION ATTN PATRICK DILLARD PO BOX 770 EVANS, GA 30809 BLAIR CONSTRUCTION ATTN PATRICK DILLARD PO BOX 770 EVANS, GA 30809 BLAIR CONSTRUCTION ATTN PATRICK DILLARD PO BOX 770 EVANS, GA 30809 QUALITY STORM WATER SOLUTIONS ATTN THERON SAPP 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 RETURNED MAIL QUALITY STORM WATER SOLUTIONS ATTN THERON SAPP 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 QUALITY STORM WATER SOLUTIONS ATTN THERON SAPP 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 CONTRACT MANAGEMENT INC ATTN: BARRETT BOWDEN/JAMES WILLIAMS 1827 KILLINGSWORTH AUGUSTA GA 30904 CONTRACT MANAGEMENT INC ATTN: BARRETT BOWDEN/JAMES WILLIAMS 1827 KILLINGSWORTH AUGUSTA GA 30904 CONTRACT MANAGEMENT INC ATTN: BARRETT BOWDEN/JAMES WILLIAMS 1827 KILLINGSWORTH AUGUSTA GA 30904 EAGLE UTILITY ATTN TIM MCELROY 1350 BRANCH ROAD BISHOP, GA 30627 EAGLE UTILITY ATTN TIM MCELROY 1350 BRANCH ROAD BISHOP, GA 30627 EAGLE UTILITY ATTN TIM MCELROY 1350 BRANCH ROAD BISHOP, GA 30627 TOM WIEDMEIER, UTILITIES DEPARTMENT BAY STREET DEANNA DAVIS, UTILITIES DEPARTMENT BAY STREET STANLEY AYE, UTILITIES DEPARTMENT BAY STREET YVONNE GENTRY LSBOP BID ITEM 15-205 FORT GORDON NEW WATER & SEWAGE CONNECTIONS FOR UTILITIES DEPARTMENT MAILED/FAXED 4 AUG. 2015 BID ITEM 15-205 FORT GORDON NEW WATER & SEWAGE CONNECTIONS FOR UTILITIES DEPARTMENT BID DUE: FRI., AUG. 28, 2015 @ 11A.M. Per RFQ 13-194 Task Order Bid Item 15-205 pg. 1 of 1 Bid Opening Bid Item #15-205 Fort Gordon New Water & Sewage Connections for Augusta, Georgia - Utilities Department Bid Due: Friday, August 28, 2015 @ 11:00 a.m. VENDORS BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 Attachment "B"YES E-Verify #224004 SAVE Form YES Bid Bond YES BASE BID TOTAL $832,556.07 Total Number Specifications Mailed Out: 4 Total Number Specifications Download (Demandstar): n/a Total Electronic Notifications (Demandstar): n/a Mandatory Pre-Bid/Telephone Conference: 1 Total packages submitted: 1 Total Noncompliant: 0 Page 1 of 1 Commission Meeting Agenda 11/17/2015 2:00 PM Consider approving award of contract to Blair Construction, Inc. for construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #13-194 in the amount of $832,556.07. Bid item #15-205. Department:Utilities Caption:Motion to approve award of contract to Blair Construction, Inc. for construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #13-194 in the amount of $832,556.07. Bid item #15-205. (Approved by Engineering Services Committee November 10, 2015) Background:The purpose of this project is to construct water and sewage connections on Fort Gordon. This project will consist of multiple connections of various sizes and installation of up to 5,000 LF of sewer main and 6,150 LF of water main. Some connections to the existing infrastructure will be upgraded and some connections will be for new infrastructure throughout the post. The costs of these connections will be reimbursed by the contractors constructing the facilities. Analysis:Blair Construction, Inc. submitted an acceptable bid package and submitted the only bid, which is consistent with our construction estimate. The Utilities Department recommends approval to award this contract to Blair Construction, Inc. Financial Impact:$832,556.07 under account number 507043490-5425410 / 88886666-5425410 Alternatives:No alternatives due to the contract being awarded under the Task Order Program for Infrastructure RFQ #13-194. Recommendation:Utilities Department recommends approval to award the contract to Blair Construction, Inc. for construction of the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure RFQ #13-194 in the amount of $832,556.07. Bid item #15-205. Funds are Available in the Following Accounts: $832,556.07 from account 507043490-5425410 / 88886666- 5425410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission STATE OF GEORGIA RICHMOND COUNTY MAJOR PROJECTS SANITARY SEWER CONNECTION SERVICES AGREEMENT BETWEEN AUGUSTA, GEORGIA AND LANDSCAPER This Agreement is made and entered into this ______ day of _ ___________, 20 by and between AUGUSTA, Georgia, a political subdivision of the State of Georgia, hereinafter called “AUGUSTA” and , a Corporation authorized to do business in Georgia, hereinafter called the "LANDSCAPER." WHEREAS, AUGUSTA desires to engage a qualified and experienced consulting firm to furnish professional services for: WHEREAS, the LANDSCAPER has represented to AUGUSTA that it is experienced and qualified to provide the services contained herein and AUGUSTA has relied upon such representation. NOW, THEREFORE, in consideration of the mutual promises and covenant herein contained, it is agreed by and between AUGUSTA and the LANDSCAPER that: CONTRACT DOCUMENTS AND SPECIFICATIONS FOR LANDSCAPING SERVICES FOR CONSTRUCTION PROJECTS Augusta, Georgia The Honorable Hardie Davis, Jr., Mayor Commissioners: William Fennoy Dennis Williams Sammie Sias Ben Hasan Bill Lockett Sean Franton Mary Davis Wayne Guilfoyle Marion Williams Grady Smith Tom D. Wiedmeier Director, Augusta Utilities Department Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, GA 30901 DATE November 1, 2015 GENERAL CONDITIONS ARTICLE --DEFINITIONS Wherever used in this Agreement or in other Contract Documents, whether in the singular or in the plural, the following terms shall have the following meanings: Addenda-Any changes, revisions or clarifications of the Contract Documents which have been duly issued by AUGUSTA to prospective Bidders prior to the time of opening of Bids. Agreement-The written agreement between AUGUSTA and LANDSCAPER covering the Work to be performed; other Contract Documents are attached to the Agreement and made a part thereof as provided therein. Agreement Execution - means the date on which LANDSCAPER executes and enters into an Agreement with AUGUSTA to perform the Work. Agreement Price - means the total monies, adjusted in accordance with any provision herein, payable to the LANDSCAPER under this Agreement. Application for Payment-The form accepted by PROJECT MANAGER which is to be used by LANDSCAPER in requesting progress or final payments and which is to include such supporting documentation as is required by the Contract Documents. AUGUSTA –means a legal entity AUGUSTA, Georgia, a political subdivision of the State of Georgia. Bid-The offer or proposal of the bidder submitted on the prescribed form setting forth the price(s) for the Work to be performed. Bonds-Bid, performance and payment bonds and other instruments of security furnished by LANDSCAPER and its Surety in accordance with the Contract Documents. Change Order-- A document recommended by PROJECT MANAGER, which is signed by LANDSCAPER and AUGUSTA, and authorizes an addition, deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Time, issued on or after the Effective Date of the Agreement. Contract - means the Agreement Documents specifically identified and incorporated herein by reference. Contract Documents- All documents which define the scope of the project, including but not limited to, this Agreement, task orders, specifications, advertisement for bids, instructions to bidders, the bid, the proposal, bonds, general conditions, special conditions, insurance and technical specifications. Contract Price-The moneys payable by AUGUSTA to LANDSCAPER under the Contract Documents as stated in the Agreement and/or Task Orders Contract Time - means the period of time stated in this Agreement for the completion of the Work. Day-Either a working day or calendar day as specified in the bid documents. If a calendar day shall fall on a legal holiday, that day will be omitted from the computation. Legal Holidays: New Year’s Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving Day and the following Friday, and Christmas Day. Defective- An adjective which, when modifying the word Work, refers to Work that is unsatisfactory, faulty or deficient, does not conform to the Contract Documents, or does not meet the requirements of any inspection, reference standard, test or approval referred to in the Contract Documents, or has been damaged prior to PROJECT MANAGER's recommendation of final payment, unless responsibility for the protection thereof has been assumed by AUGUSTA at Substantial Completion (in accordance with paragraph 14.8 or 14.10). Drawings-The drawings which show the character and scope of the Work to be performed and which have been prepared or approved by PROJECT MANAGER and are referred to in the Contract Documents. Effective Date of the Agreement-The date indicated in the Agreement on which it becomes effective, but if no such date is indicated it means the date on which the Agreement is signed by the Mayor of Augusta, Georgia. Field Order-A written order issued by PROJECT MANAGER that modifies Drawings and Specifications, but which does not involve a change in the Contract Price or the Contract Time. Laws or Regulations-Laws, rules, regulations, ordinances, codes and/or orders. Notice of Award-The written notice by AUGUSTA to the apparent successful bidder stating that upon compliance by the apparent successful bidder with the conditions precedent enumerated therein, within the time specified, AUGUSTA will sign and deliver the Agreement. Notice to Proceed-A written notice given by PROJECT MANAGER to LANDSCAPER fixing the date on which the Contract Time will commence to run and on which LANDSCAPER shall start to perform LANDSCAPER'S obligations under the Contract Documents and/or the Task Orders. LANDSCAPER - means the party or parties contracting directly with AUGUSTA to perform Work pursuant to this Agreement. PROJECT MANAGER-The Architectural/Engineering firm or individual or in-house licensed person designated to perform the design and/or resident engineer services for the Work. Specifications-Those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standards and workmanship as applied to the Work and certain administrative details applicable thereto. Subcontractor - means any person, firm, partnership, joint venture, company, corporation, or entity having a contractual agreement with LANDSCAPER or with any of its subcontractors at any tier to provide a part of the Work called for by this Agreement. Substantial Completion-The Work (or a specified part thereof) has progressed to the point where, in the opinion of PROJECT MANAGER as evidenced by PROJECT MANAGER's definitive certificate of Substantial Completion, it is sufficiently complete, in accordance with the Contract Documents, so that the Work (or specified part) can be used for the purposes for which it is intended, or if there be no such certificate issued, when final payment is due in accordance with paragraph 14.13. The terms "substantially complete" and "substantially completed" as applied to any Work refer to Substantial Completion thereof. Supplemental Agreement - means a written order to LANDSCAPER signed by AUGUSTA and accepted by LANDSCAPER, effecting an addition, deletion or revision in the Work, or an adjustment in the Agreement Price or the Contract Time, issued after execution of this Agreement. Task Order – means a written order specifying a Scope of Services, time of completion and compensation limit for services being provided by LANDSCAPER. Task Orders shall be incorporated by reference as part of the Supplemental Conditions of this Agreement. Work - means any and all obligations, duties and responsibilities, including the abandonment of existing septic tanks, running sewer plumbing from subject properties, providing clean-out tap at subject property line, including all appurtenances related thereto, restoring necessary concrete and/or asphalt, and services as may be more specifically defined in the Sewer Connection Task Order, assigned to or undertaken by LANDSCAPER under this Agreement. Work Change Directive-A written directive to LANDSCAPER, issued on or after the Effective Date of the Agreement and signed by AUGUSTA and recommended by PROJECT MANAGER, ordering an addition, deletion or revision in the Work, or responding to differing or unforeseen physical conditions under which the Work is to be performed as provided in paragraph 4.2 or 4.3 or to emergencies under paragraph 6.22. A Work Change Directive may not change the Contract Price or the Contract Time but is evidence that the parties expect that the change directed or documented by a Work Change Directive will be incorporated in a subsequently issued Change Order following negotiations by the parties as to its effect, if any, on the Contract Price or Contract Time as provided in Article 10. Written Amendment-A written amendment of the Contract Documents, signed by AUGUSTA and LANDSCAPER on or after the Effective Date of the Agreement and normally dealing with the non-engineering or non-technical rather than strictly Work-related aspects of the Contract Documents. ARTICLE —CONTRACT DOCUMENTS; INTENT, AMENDING, REUSE 3.1 List of Documents The Agreement, the Attachments, the General Conditions, the Special Conditions, the Procurement RFQ/Bid package documents, any Supplemental Written Agreements, including Task Orders shall constitute the Agreement Documents (the “Agreement”). Conflict and Precedence The Agreement Documents are complementary, and what is called for by one is as binding as if called for by all. In the event there are any conflicting provisions or requirements in the component parts of this Agreement, the several Agreement Documents shall take precedence in the following order: 1. Agreement – Including Attachments 2. General Conditions 3. Supplemental Conditions – Including Task Orders 4. Procurement RFQ/Bid package documents 3.2 Intent: 1. The Contract Documents comprise the entire agreement between AUGUSTA and LANDSCAPER concerning the Work. The Contract Documents are complementary: what is called for by one is as binding as if called for by all. The Contract Documents will be construed in accordance with the law of the State of Georgia. 2. It is the intent of the Contract Documents to describe a functionally complete Project (or part thereof) to be constructed in accordance with the Contract Documents. Any Work, materials or equipment that may reasonably be inferred from the Contract Documents or from prevailing custom or trade usage as being required to produce the intended result will be supplied whether or not specifically called for. When words or phrases which have a well-known technical or construction industry or trade meaning are used to describe Work, materials or equipment, such words shall be interpreted in accordance with that meaning. 3. Except as otherwise specifically stated in the Contract Documents or as may be provided by amendment or supplement thereto issued by one of the methods indicated in 3.6 or 3.7, the provisions of the Contract Documents shall take precedence in resolving any conflict, error, ambiguity or discrepancy between the provisions of the Contract Documents and the provisions of any such standard, specification, manual, code or instruction (whether or not specifically incorporated by reference in the Contract Documents) and the provisions of any such Laws or Regulations applicable to the performance of the Work (unless such an interpretation of the provisions of the Contract Documents would result in violation of such Law or Regulation). Clarifications and interpretations of the Contract Documents shall be issued by PROJECT MANAGER as provided in paragraph 9.4. 4. Reference to standards, specifications, manuals or codes of any technical society, organization or association, or to the Laws or Regulations of any governmental authority, whether such reference be specific or by implication, shall mean the latest standard, specification, manual, code or Laws or Regulations in effect at the time of opening of Bids (or on the Effective Date of the Agreement if there were no Bids), except as may be otherwise specifically stated in the Contract Documents. 5. If, during the performance of the Work, LANDSCAPER discovers any conflict, error, ambiguity or discrepancy within the Contract Documents or between the Contract Documents and any provision of any such Law or Regulation applicable to the performance of the Work or of any such standard, specification, manual or code or of any instruction of any Supplier referred to in 6.7, LANDSCAPER shall so report to PROJECT MANAGER in writing at once and before proceeding with the Work affected thereby and shall obtain a written interpretation or clarification from PROJECT MANAGER; however, LANDSCAPER shall not be liable to AUGUSTA or PROJECT MANAGER for failure to report any conflict, error, ambiguity or discrepancy in the Contract Documents unless LANDSCAPER had actual knowledge thereof or should reasonably have known thereof. 3.3 Amending and Supplementing Contract Documents: 1.) The Contract Documents may be amended to provide for additions, deletions and revisions in the Work or to modify the terms and conditions thereof in one or more of the following ways: 1. a formal Written Amendment, 2. a Change Order (pursuant to paragraph 10.3), or 3. a Work Change Directive (pursuant to paragraph 10.4). 2.) As indicated in paragraphs 11.2 and 12.1, Contract Price and Contract Time may only be changed by a Change Order or a Written Amendment. 3.) In addition, the requirements of the Contract Documents may be supplemented, and minor variations and deviations in the Work may be authorized in one or more of the following ways: 1. a Field Order (pursuant to paragraph 9.5). 2. PROJECT MANAGER's approval of a Shop Drawing or sample (pursuant to paragraphs 6.24 and 6.26), or 3. PROJECT MANAGER's written interpretation or clarification (pursuant to paragraph 9.4). 3.4 Reuse of documents: 1.) Neither LANDSCAPER nor any Subcontractor or Supplier or other person or organization performing or furnishing any of the Work under a direct or indirect contract with AUGUSTA shall have or acquire any title to or Ownership rights in any of the Drawings, Specifications or other documents (or copies of any thereof) prepared by or bearing the seal of PROJECT MANAGER or PROJECT MANAGER's consultant; and they shall not reuse such Drawings, Specifications or other documents (or copies of any thereof) on extensions of the Project or any other project without written consent of AUGUSTA and PROJECT MANAGER and specific written verification or adaptation by PROJECT MANAGER. 3.5 BINDINGS It is further agreed that AUGUSTA and LANDSCAPER each binds itself and themselves, its or their successors, executors, administrators and assigns to the other party to this Agreement and to its or their successors, executors and assigns in respect to all covenants of this Agreement. Except as above, neither AUGUSTA nor the LANDSCAPER shall assign, sublet or transfer its or their interest in this Agreement without prior written consent of the other party hereto. ARTICLE—BONDS AND INSURANCE 5.1 Performance and Other Bonds: 5.1.1 LANDSCAPER shall furnish performance and payment Bonds, each in an amount at least equal to the Contract Price as Security for the faithful performance and payment of all LANDSCAPER's obligations under the Contract Documents. These Bonds shall remain in effect at least until one year after the date when final payment becomes due, except as otherwise provided by Law or Regulation or by the Contract Documents. LANDSCAPER shall also furnish such other Bonds as are required by the Supplementary Conditions. All Bonds shall be in the forms prescribed by Law or Regulation or by the Contract Documents and be executed by such sureties as are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds, and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. All Bonds signed by an agent must be accompanied by a certified copy of the authority to act. 5.2 Licensed Sureties and Insurers; Certificates of Insurance 5.2.1 All bonds and insurance required by the Contract Documents to be purchased and maintained by LANDSCAPER shall be obtained from surety or insurance companies that are duly licensed or authorized in the State of Georgia to issue bonds or insurance policies for the limits and coverages so required. All bonds signed by an agent must be accompanied by a certified copy of authority to act. Such surety and insurance companies shall also meet such additional requirements and qualifications as may be provided in the Supplementary Conditions. 5.2.2. LANDSCAPER shall deliver to AUGUSTA, with copies to each additional insured identified in 5.3, an original or a certified copy of the complete insurance policy for each policy required, certificates of insurance (and other evidence of insurance requested by AUGUSTA or any other additional insured) which LANDSCAPER is required to purchase and maintain in accordance with 5.3. 5.2.3. If the surety on any Bond furnished by LANDSCAPER is declared bankrupt or becomes insolvent or its right to do business is terminated in any state where any part of the Project is located or it ceases to meet the requirements of paragraph 5.1, LANDSCAPER shall within five days thereafter substitute another Bond and Surety, both of which must be acceptable to AUGUSTA. 5.3 LANDSCAPER's Liability Insurance: 5.3.1 LANDSCAPER shall purchase and maintain such comprehensive general liability and other insurance as is appropriate for the Work being performed and furnished and as will provide protection from claims set forth below which may arise out of or result from LANDSCAPER's performance and furnishing of the Work and LANDSCAPER's other obligations under the Contract Documents, whether it is to be performed or furnished by LANDSCAPER, by any Subcontractor, by anyone directly or indirectly employed by any of them to perform or furnish any of the Work, or by anyone for whose acts any of them may be liable: 5.3.1. Claims under workers' or workmen's compensation, disability benefits and other similar employee benefit acts; 5.3.2. Claims for damages because of bodily injury, occupational sickness or disease, or death of LANDSCAPER's employees; 5.3.3. Claims for damages because of bodily injury, sickness or disease, or death of any person other than LANDSCAPER's employees; 5.3.4. Claims for damages insured by personal injury liability coverage which are sustained (a) by any person as a result of an offense directly or indirectly related to the employment of such person by LANDSCAPER, or (b) by any other person for any other reason; 5.3.5. Claims for damages, other than to the Work itself, because of injury to or destruction of tangible property wherever located, including loss of use resulting therefrom; 5.3.6. Claims arising out of operation of Laws or Regulations for damages because of bodily injury or death of any person or for damage to property; and 5.3.7. Claims for damages because of bodily injury or death of any person or property damage arising out of the OWNERSHIP, maintenance or use of any motor vehicle. The insurance required by this paragraph 5.3 shall include the specific coverage’s and be written for not less than the limits of liability and coverage’s provided in the Supplementary Conditions, or required by law, whichever is greater. The comprehensive general liability insurance shall include completed operations insurance. All of the policies of insurance so required to be purchased and maintained (or the certificates or other evidence thereof) shall contain a provision or endorsement that the coverage afforded will not be canceled, materially changed or renewal refused until at least thirty days prior written notice has been given to AUGUSTA, PROGRAM MANAGER, and PROJECT MANAGER by certified mail. All such insurance shall remain in effect until final payment and at all times thereafter when LANDSCAPER may be correcting, removing or replacing defective Work in accordance with paragraph 13.12. In addition, LANDSCAPER shall maintain such completed operations insurance for at least two years after final payment and furnish AUGUSTA with evidence of continuation of such insurance at final payment and one year thereafter. 5.4 Contractual Liability Insurance: 5.4.1 The comprehensive general liability insurance required by paragraph 5.3 will include contractual liability insurance applicable to LANDSCAPER's obligations under paragraphs 6.32 and 6.33. 5.5 Indemnification 5.5.1. LANDSCAPER shall indemnify and hold harmless AUGUSTA, PROGRAM MANAGER, and its employees and agents from and against all liabilities, claims, suits, demands, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from the performance of its Work, provided that any such liability, claim, suit, demand, damage, loss, or expense (a) is attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible property, including the loss of use resulting therefrom and (b) is caused in whole or in part by an act or omission of LANDSCAPER, any Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, whether or not it is caused in whole or in part by the negligence or other fault of a party indemnified hereunder. 5.5.2. In any and all claims against AUGUSTA or any of its agents or employees by any employee of LANDSCAPER, any Subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligation under the previous paragraph shall not be limited in any way as to the amount or type of damages, compensation or benefits payable by or for LANDSCAPER or any SUBLANDSCAPER under workmen’s compensation acts, disability benefit acts, or other employee benefit acts. 5.5.3. LANDSCAPER shall indemnify and hold harmless AUGUSTA and anyone directly or indirectly employed by it from and against all claims, suits, demands, damages, losses expenses (including attorneys’ fees) arising out of any infringement on patent or copyrights held by others and shall defend all such claims in connection with any alleged infringement of such rights. 5.6 CONTRACTOR’S LIABILITY INSURANCE: Insurance shall be written with limits of liability shown below or as required by law, whichever is greater: Commercial General Liability (per occurrence) Each Occurrence $ 1,000,000 General Aggregate $ 2,000,000 Products $ 2,000,000 Personal & Adv Injury $ 1,000,000 Fire Damage $ 500,000 Automobile Liability (any auto) Combined Single Limit $ 1,000,000 Excess Liability (any auto) Each Occurrence $ 5,000,000 Workers Compensation Statutory Limits Employer Liability $1,000,000 ARTICLE—LANDSCAPER’S RESPONSIBILITIES 6.1. LANDSCAPER shall supervise and direct the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. LANDSCAPER shall be solely responsible for the means, methods, techniques, sequences and procedures of Work. LANDSCAPER shall be responsible to see that the finished Work complies accurately with the Contract Documents. 1. PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by LANDSCAPER under this Agreement will be the level of care and that is ordinarily used by members of LANDSCAPER’S profession practicing under similar conditions. 6.2. LANDSCAPER shall keep on the Work, at all times during its progress, a competent resident superintendent, who shall not be replaced without written notice to AUGUSTA and PROJECT MANAGER except under extraordinary circumstances. The superintendent will be LANDSCAPER's representative at the site and shall have authority to act on behalf of LANDSCAPER. All communications to the superintendent shall be as binding as if given to LANDSCAPER. ARTICLE— WARRANTY AND GUARANTEE; CORRECTION, REMOVAL OR ACCEPTANCE OF DEFECTIVE WORK 12.1 Warranty and Guarantee: 1. LANDSCAPER warrants and guarantees to AUGUSTA that all materials and equipment will be new unless otherwise specified and that all work will be of good quality, performed in a workmanlike manner, free from faults or defects, and in accordance with the requirements of the Contract Documents and any inspections, tests, or approvals referred to in this Article. All unsatisfactory Work, all faulty Work and all Work not conforming to the requirements of the Contract Documents or such inspections, tests, approvals, or all applicable building, construction and safety requirements shall be considered defective. Notice of all defects shall be given to LANDSCAPER by PROJECT MANAGER. All defective work, whether or not in place, may be rejected, corrected, or accepted as provided in this Article. 2. LANDSCAPER shall warrant and guarantee to each individual property owner that all materials and equipment will be new unless otherwise specified and that all work will be of good quality, performed in a workmanlike manner, free from faults or defects, and in accordance with the requirements of the Contract Documents and any inspections, tests, or approvals referred to in this Article. All unsatisfactory Work, all faulty Work and all Work not conforming to the requirements of the Contract Documents or such inspections, tests, approvals, or all applicable building, construction and safety requirements shall be considered defective. 12.2 Access to Work: 1. For the duration of the Work, PROJECT MANAGER and its representatives, other designated representatives of AUGUSTA, and authorized representatives of any regulatory agency shall at all times be given access to the Work. LANDSCAPER shall provide proper facilities for such access and observation of the Work and also for any inspection or testing by others. 12.3 Uncovering Work: 1. If any Work required to be inspected, tested or approved is covered prior thereto without the prior written approval of PROJECT MANAGER, or if any Work is covered contrary to the request of PROJECT MANAGER, the Work shall, if requested by PROJECT MANAGER, be uncovered for observation, inspection, testing or approval and replaced at LANDSCAPER’s expense. 2. If PROJECT MANAGER considers it necessary or advisable that covered Work be observed by PROJECT MANAGER or inspected or tested by others, LANDSCAPER, at PROJECT MANAGER's request, shall uncover, expose or otherwise make available for observation, inspection or testing as PROJECT MANAGER may require, that portion of the Work in question, furnishing all necessary labor, material and equipment. If it is found that such Work is defective, LANDSCAPER shall bear all direct and consequential costs of such uncovering, exposure, observation, inspection and testing and of satisfactory reconstruction (including but not limited to fees and charges of PROJECT MANAGERs, architects, attorneys and other PROJECT MANAGERs), and AUGUSTA shall be entitled to an appropriate decrease in the Contract Price and, if the parties are unable to agree as to the amount thereof, AUGUSTA may make a claim therefor as provided in Article 11. If, however, such Work is not found to be defective, LANDSCAPER shall be allowed an increase in the Contract Price or an extension of the Contract Time, or both, directly attributable to such uncovering, exposure, observation, inspection, testing and reconstruction, and, if the parties are unable to agree as to the amount or extent thereof, LANDSCAPER may make a claim therefor as provided in Articles 11 and 12. 12.4 AUGUSTA May Stop the Work: 1. When Work is defective or when LANDSCAPER fails to supply sufficient skilled workmen or suitable materials or equipment or make prompt payments to Subcontractors for labor, materials, or equipment or if LANDSCAPER violates any provisions of these Contract Documents, AUGUSTA may order LANDSCAPER to stop the Work until the cause for such order has been eliminated. However, this right of AUGUSTA to stop the Work shall not give rise to any duty on the part of AUGUSTA to exercise this right for the benefit of LANDSCAPER or any other party. LANDSCAPER shall have no right to claim an increase in the Contract Price or Contract Time or other damages for a stop work order under this paragraph. 12.5 Correction or Removal of Defective Work: 1. When directed by PROJECT MANAGER, LANDSCAPER shall promptly, without cost to AUGUSTA and as specified by PROJECT MANAGER, either correct the defective Work whether fabricated, installed, or completed, or remove it from the site and replace it with non- defective Work. If LANDSCAPER does not correct such defective Work or remove and replace such defective Work within a reasonable time, as specified in a written notice from PROJECT MANAGER, AUGUSTA may have the deficiency corrected. All direct and indirect costs of such correction shall be paid by LANDSCAPER or deducted from payment to LANDSCAPER. LANDSCAPER will also bear the expense of correcting or removing and replacing all Work of others destroyed or damaged by the correction, removal, or replacement of the defective Work. 12.6 One Year Correction Period: 1. If, after approval of final payment and prior to the expiration of one year after the date of substantial completion or such longer period of time as may be prescribed by law or by the terms of any applicable special guarantee required by the Contract Documents, any Work or materials are found to be defective, incomplete, or otherwise not in accordance with the Contract Documents, LANDSCAPER shall promptly, without cost to AUGUSTA and in accordance with AUGUSTA’s written instructions, either correct such defective Work or if it has been rejected by AUGUSTA, remove it from the Site and replace it with non-defective Work. If LANDSCAPER does not promptly comply with the terms of such instructions, AUGUSTA may have the defective Work corrected, removed, or replaced. All direct, indirect and consequential costs of such removal and replacement (including but not limited to fees and charges of engineers, architects, attorneys and other PROJECT MANAGERs) will be paid by LANDSCAPER. 12.7 Neglected Work by LANDSCAPER 1. If LANDSCAPER neglects to execute the Work in accordance with the Contract Documents, including any requirements of the progress schedule, PROJECT MANAGER may direct LANDSCAPER to submit a recovery plan and take specific corrective actions including, but not limited to, employing additional workmen and/or equipment, and working extended hours and additional days, all at no cost to AUGUSTA in order to put the Work back on schedule. If LANDSCAPER fails to correct the deficiency or take appropriate corrective action, AUGUSTA may terminate the contract or LANDSCAPER’s right to proceed with that portion of Work and have the Work done by others. The cost of completion under such procedure shall be charged against LANDSCAPER. A Change Order shall be issued incorporating the necessary revisions in the Contract Documents, including an appropriate reduction in the Contract Price. If the payments due LANDSCAPER are not sufficient to cover such amount, LANDSCAPER shall pay the difference to AUGUSTA. 2. Should LANDSCAPER work overtime, weekends or holidays to regain the schedule, all costs to AUGUSTA of associated inspection, construction management and resident engineers shall be identified to LANDSCAPER and the Contract Price reduced by a like amount via Change Order. ARTICLE— SUSPENSION OF WORK AND TERMINATION 13.1 AUGUSTA May Suspend Work: 1. AUGUSTA may, at any time and without cause, suspend the Work or any portion thereof for a period of not more than ninety days by notice in writing to LANDSCAPER and PROJECT MANAGER which will fix the date on which Work will be resumed. LANDSCAPER shall resume the Work on the date so fixed. LANDSCAPER shall be allowed an adjustment in the Contract Price or an extension of the Contract Time, or both, directly attributable to any suspension if LANDSCAPER makes an approved claim therefor as provided in Articles 11 and 12. 13.2 Termination For Cause: 1. Upon the occurrence of any one or more of the following events: 1.1. if LANDSCAPER commences a voluntary case under any chapter of the Bankruptcy Code (Title 11, United States Code), as now or hereafter in effect, or if LANDSCAPER takes any equivalent or similar action by filing a petition or otherwise under any other federal or state law in effect at such time relating to the bankruptcy or insolvency; 1.2. if a petition is filed against LANDSCAPER under any chapter of the Bankruptcy Code as now or hereafter in effect at the time of filing, or if a petition is filed seeking any such equivalent or similar relief against LANDSCAPER under any other federal or state law in effect at the time relating to bankruptcy or insolvency; 1.3. if LANDSCAPER makes a general assignment for the benefit of creditors; 1.4. if a trustee, receiver, custodian or agent of LANDSCAPER is appointed under applicable law or under contract, whose appointment or authority to take charge of property of LANDSCAPER is for the purpose of enforcing a Lien against such property or for the purpose of general administration of such property for the benefit of LANDSCAPER's creditors; 1.5. if LANDSCAPER admits in writing an inability to pay its debts generally, as they become due; 1.6. if LANDSCAPER fails to perform the Work in accordance with the Contract Documents (including, but not limited to, failure to supply sufficient skilled workers or suitable materials or equipment or failure to adhere to the progress schedule established under paragraph 2.9 as revised from time to time); 1.7. if LANDSCAPER disregards Laws or Regulations of any public body having jurisdiction; 1.8. if LANDSCAPER disregards the authority of PROJECT MANAGER; or 1.9. if LANDSCAPER otherwise violates in any substantial way any provisions of the Contract Documents, AUGUSTA may, after giving LANDSCAPER (and the surety, if there be one) seven days' written notice and to the extent permitted by Laws and Regulations, terminate the services of LANDSCAPER, exclude LANDSCAPER from the site and take possession of the Work and of all LANDSCAPER's tools, appliances, construction equipment and machinery at the site and use the same to the full extent they could be used by LANDSCAPER (without liability to LANDSCAPER for trespass or conversion), incorporate in the Work all materials and equipment stored at the site or for which AUGUSTA has paid LANDSCAPER but which are stored elsewhere, and finish the Work as AUGUSTA may deem expedient. In such case LANDSCAPER shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the Contract Price exceeds the direct, indirect and consequential costs of completing the Work (including but not limited to fees and charges of PROJECT MANAGERs, architects, attorneys and other PROJECT MANAGERs and court and arbitration costs) such excess will be paid to LANDSCAPER. If such costs exceed such unpaid balance, LANDSCAPER shall pay the difference to AUGUSTA. Such costs incurred by AUGUSTA will be approved as to reasonableness by PROJECT MANAGER and incorporated in a Change Order, but when exercising any rights or remedies under this paragraph, AUGUSTA shall not be required to obtain the lowest price for the Work performed. 2. In the event AUGUSTA terminates the contract for cause and it is subsequently judicially determined that there was no cause for termination, the termination for convenience provision will be the means for disposition of the balance of the contract obligations. 13.3 Termination for Convenience Upon seven working days’ written notice to LANDSCAPER and PROJECT MANAGER, AUGUSTA may, without cause and without prejudice to any other right or remedy of AUGUSTA, elect to terminate the Contract. In such case, LANDSCAPER shall be paid (without duplication of any items): 1. For completed and acceptable Work executed in accordance with the Contract Documents prior to the effective date of termination, including fair and reasonable sums for overhead and profit on such Work; 2. For expenses sustained prior to the effective date of termination in performing services and furnishing labor, materials or equipment as required by the Contract Documents in connection with uncompleted Work, plus fair and reasonable sums for overhead and profit on such expenses; 3. For all claims, costs, losses and damages incurred in settlement of terminated contracts with Subcontractors, suppliers and others; and 4. For reasonable expenses directly attributable to termination. 5. LANDSCAPER shall not be paid on account of loss of anticipated profits or revenue or other economic loss arising out of or resulting from such termination. 6. Where LANDSCAPER's services have been so terminated by AUGUSTA, the termination will not affect any rights or remedies of AUGUSTA against LANDSCAPER then existing or which may thereafter accrue. Any retention or payment of moneys due LANDSCAPER by AUGUSTA will not release LANDSCAPER from liability. 13.4 LANDSCAPER May Stop Work or Terminate: If through no act or fault of LANDSCAPER, the Work is suspended for a period of more than ninety calendar days by AUGUSTA or under an order of court or other public authority, or PROJECT MANAGER fails to act on any Application for Payment within thirty days after it is submitted or AUGUSTA fails for thirty-one days to pay LANDSCAPER any sum finally determined to be due, then LANDSCAPER may upon seven working days’ written notice to AUGUSTA and PROJECT MANAGER and provided AUGUSTA or PROJECT MANAGER did not remedy such suspension or failure within that time, terminate the Agreement and recover from AUGUSTA payment on the same terms as provided in 15.2. In lieu of terminating the Agreement and without prejudice to any other right or remedy, if PROJECT MANAGER has failed to act on an Application for Payment within thirty days after it is submitted or AUGUSTA has failed for thirty-one calendar days after it is submitted to pay LANDSCAPER any sum finally determined to be due, LANDSCAPER may upon seven days’ written notice to AUGUSTA and PROJECT MANAGER stop the Work until receipt of payment of all such amounts due LANDSCAPER, including interest thereon. The provisions of this paragraph are not intended to preclude LANDSCAPER from making claim under Articles 11 and 12 for an increase in Contract Price or Contract Time or otherwise for expenses or damage directly attributable to LANDSCAPER’s stopping Work as permitted by this paragraph. The provisions of this paragraph shall not relieve LANDSCAPER of the obligations under paragraph 6.30 to carry on the Work in accordance with the progress schedule and without delay during disputes and disagreements with AUGUSTA. 13.5 SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE LANDSCAPER is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be equitably adjusted. ARTICLE— PAYMENTS TO LANDSCAPER AND COMPLETION -PAYMENTS SHALL BE MADE IN ACCORDANCE WITH TASK ORDERS FOR EACH OF THE INDIVIDUAL PROPERTIES When AUGUSTA authorizes the LANDSCAPER to proceed with the work authorized in a Task Order, it agrees to pay the LANDSCAPER for work completed, on the basis of the standard billing rates shown in Attachment B to the Contract of those principals and employees engaged directly on the work. GEORGIA PROMPT PAY ACT: This Agreement is intended by the Parties to, and does, supersede any and all provisions of the Georgia Prompt Pay Act, O.C.G.A. Section 13-11-1, et seq. In the event any provision of this Agreement is inconsistent with any provision of the Prompt Pay Act, the provision of this Agreement shall control. Defective pricing To the extent that the pricing provided by LANDSCAPER is erroneous and defective, the parties may, by agreement, correct pricing errors to reflect the intent of the parties. ARTICLE— DISPUTE RESOLUTION 1. All disputes arising under this Contract or its interpretation whether involving law or fact or both, or extra work, and all claims for alleged breach of contract shall within ten (10) working days of the commencement of the dispute be presented by LANDSCAPER to AUGUSTA for decision. All papers pertaining to claims shall be filed in quadruplicate. Such notice need not detail the amount of the claim but shall state the facts surrounding the claim in sufficient detail to identify the claim, together with its character and scope. In the meantime, LANDSCAPER shall proceed with the Work as directed. Any claim not presented within the time limit specified in this paragraph shall be deemed to have been waived, except that if the claim is of a continuing character and notice of the claim is not given within ten (10) working days of its commencement, the claim will be considered only for a period commencing ten (10) working days prior to the receipt by AUGUSTA of notice thereof. Each decision by AUGUSTA will be in writing and will be mailed to LANDSCAPER by registered or certified mail, return receipt requested, directed to his last known address. 2. All claims, disputes and other matters in question between AUGUSTA and LANDSCAPER arising out of, or relating to, the Contract Documents or the breach thereof shall be decided under Georgia Law in the Superior Court of Richmond County, Georgia. LANDSCAPER by execution of the Contract consents to jurisdiction and venue in the Superior Court of Richmond County, Georgia, and waives any right to contest same. 3. RESPONSIBILITY FOR CLAIMS AND LIABILITY The LANDSCAPER shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless AUGUSTA, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the LANDSCAPER, its subcontracts, or agent in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. ARTICLE— MISCELLANEOUS 15.1. Giving Notice: Whenever any provision of the Contract Documents requires the giving of written notice, it will be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices shall be addressed as follows: AUGUSTA: LANDSCAPER: ADMINISTRATOR AUGUSTA, GEORGIA 530 Greene Street Augusta, GA 30911 Copy to: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 360 Bay Street, Suite 180 Augusta, GA 30901 15.2 Computation of Time: 1. When any period of time is referred to in the Contract Documents by days, it will be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day will be omitted from the computation. 2. A calendar day of twenty-four hours measured from midnight to the next midnight shall constitute a day. 15.3 PROFESSIONAL STANDARDS The standard of care for all services performed or furnished by LANDSCAPER under this Agreement will be the level of care and that is ordinarily used by members of LANDSCAPER’S profession practicing under similar conditions. 15.4 PERSONNEL The LANDSCAPER represents that it has secured or will secure, at its own expense, all personnel necessary to complete this Agreement; none of whom shall be employees of, or have any contractual relationship with, AUGUSTA. All of the services required hereunder will be performed by the LANDSCAPER under its supervision, and all personnel engaged in the work shall be qualified and shall be authorized or permitted under law to perform such services. All key professional personnel, including subcontractors, engaged in performing services for the LANDSCAPER under this agreement are indicated in a personnel listing attached hereto as Attachment C – Listing of Key Personnel and incorporate herein by reference. No changes or substitution shall be permitted in the LANDSCAPER’s Key Personnel without the prior written approval of AUGUSTA or his designee. The LANDSCAPER shall employ only persons duly registered in the appropriate category in responsible charge of supervision and design of the work. The LANDSCAPER shall endorse all reports, contract plans, and survey data. Such endorsements shall be made by a person duly registered in the appropriate category by the Georgia State Board of Registration for Professional Engineers and Land Surveyors, being in the full employ of the LANDSCAPER and responsible for the work prescribed by this Agreement. 15.5 RESPONSIBILITY FOR CLAIMS AND LIABILITY 1. The LANDSCAPER shall be responsible for any and all damages to properties or persons caused by its employees, subcontractors, or agents, and shall hold harmless AUGUSTA, its officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever to the extent found to be resulting from the LANDSCAPER, its subcontracts, or agent in the negligent performance or non-performance of work under this Agreement. These indemnities shall not be limited by reason of the listing of any insurance coverage. 2. Should AUGUSTA or LANDSCAPER suffer injury or damage to person or property because of any error, omission or act of the other party or of any of the other party's employees or agents or others for whose acts the other party is legally liable, claim should be made in writing to the other party within a reasonable time of the first observance of such injury or damage. The provisions of this paragraph 17.3 shall not be construed as a substitute for or a waiver of the provisions of any applicable statute of limitations or repose. 15.6. INDEPENDENT CONTRACTOR The LANDSCAPER shall perform the services under this Agreement as an independent contractor and nothing contained herein shall be construed to be inconsistent with this relationship or status. Nothing in this Agreement shall be interpreted or construed to constitute the LANDSCAPER or any of its agents or employees to be the agent, employee, or representative of AUGUSTA. 15.7 OPEN RECORDS LANDSCAPER acknowledge that all records relating to this Agreement and the services to be provided under the contract may be a public record subject to Georgia’s Open Records Act (O.C.G.A. § 50-18-70, et seq.). LANDSCAPER shall cooperate fully in responding to such request and making all records, not exempt, available for inspection and copying as provided by law. 15.7 RECORDS RETENTION LANDSCAPER shall keep adequate records and supporting documentation applicable to this Work and Contract. Said records and documentation shall be retained by LANDSCAPER for a minimum of five (5) years from the date of final completion or termination of this Contract. AUGUSTA shall have the right to audit, inspect, and copy all such records and documentation as often as AUGUSTA deems necessary during the period of the Contract and for a period of five (5) years thereafter provided, however, such activity shall be conducted only during normal business hours. AUGUSTA, during this period of time, shall also have the right to obtain a copy of and otherwise inspect any audit made at the direction of LANDSCAPER as concerns the aforesaid records and supporting documentation. 15.8 COVENANT AGAINST CONTINGENT FEES The LANDSCAPER warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by LANDSCAPER for the purpose of securing business and that the LANDSCAPER has not received any non- AUGUSTA fee related to this Agreement without the prior written consent of AUGUSTA. For breach or violation of this warranty, AUGUSTA shall have the right to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of consideration the full amount of such commission, percentage, brokerage or contingent fee. 15.9 EQUAL EMPLOYMENT OPPORTUNITY During the performance of this Agreement, the LANDSCAPER agrees as follows: (1) the LANDSCAPER will not discriminate against any employee or applicant for employment because of race, creed, color, sex or national origin; (2) the LANDSCAPER will, in all solicitations or advertisements for employees placed by qualified applicants, receive consideration for employment without regard to race, creed, color, sex or national origin; (3) the LANDSCAPER will cause the foregoing provisions to be inserted in all subcontracts for any work covered by the Agreement so that such provision will be binding upon each subcontractor, provided that the foregoing provision shall not apply to contracts or subcontracts for standard commercial supplies of raw materials. 15.10 DRUG FREE WORK PLACE LANDSCAPER shall be responsible for insuring that its employees shall not be involved in any manner with the unlawful manufacture, distribution, dispensation, possession, sale or use of a controlled substance in the workplace. For purposes of the policy, “workplace” is defined as AUGUSTA owned or leased property, vehicles, and project or client site. Any violation of the prohibitions may result in discipline and/or immediate discharge. LANDSCAPER shall notify the appropriate federal agencies of an employee who has a criminal drug statute conviction for workplace violation. LANDSCAPER may require drug or alcohol testing of employees when contractually or legally obligated, or when good business practices would dictate. 15.11 ANTI-KICKBACK CLAUSE Salaries of architects, drafters, engineer’s, and technicians performing work under this Agreement shall be paid unconditionally and not less often than once a month without deduction or rebate on any account except only such payroll deductions as are mandatory by law. The LANDSCAPER hereby promises to comply with all applicable "Anti-kickback" laws, and shall insert appropriate provisions in all subcontracts covering work under this Agreement. 15.12 AUDITS AND INSPECTORS At any time during normal business hours and as often as AUGUSTA may deem necessary, the LANDSCAPER shall make available to AUGUSTA and/or audit representatives of AUGUSTA for examination all of its records with respect to all matters covered by this Agreement. It shall also permit AUGUSTA and/or representatives of the audit, examine and make copies, excerpts or transcripts from such records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. The LANDSCAPER shall maintain all books, documents, papers, accounting records and other evidence pertaining to costs incurred on the Project and used in support of its proposal and shall make such material available at all reasonable times during the period of the Agreement, and for three years from the date of final payment under the Agreement, for inspection by AUGUSTA or any reviewing agencies, and copies thereof shall be furnished upon request at cost plus 10%. The LANDSCAPER agrees that the provisions of this Article shall be included in any Agreements it may make with any subcontractor, assignee, or transferee. 15.13 ASSIGNABILITY The LANDSCAPER shall not assign or transfer whether by an assignment or novation, any of its rights, obligations, benefits, liabilities or other interest under this Agreement without the written consent of AUGUSTA. 15.14 PROHIBITED INTERESTS 1. Conflict of Interest: The LANDSCAPER agrees that it presently has no interest and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its services hereunder. The LANDSCAPER further agrees that, in the performance of the Agreement, no person having such interest shall be employed. 2. Interest of Public Officials: No member, officer, or employee of AUGUSTA during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. 3. Employment of AUGUSTA’s Personnel: The LANDSCAPER shall not employ any person or persons in the employ of AUGUSTA for any work required by the terms of the Agreement, without the written permission of AUGUSTA except as may otherwise be provided for herein. 15.15 VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of AUGUSTA, either before, during, or after the execution of this Agreement, shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the LANDSCAPER to any additional payment whatsoever under the terms for this Agreement. All changes to this Agreement shall be in writing and appended hereto as prescribed in Article 3 above. 15.16 LOCAL SMALL BUSINESS: In accordance with Chapter 10B of the AUGUSTA, GA. CODE, Contractors agree to collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and to make such records available to Augusta, Georgia upon request. The requirements of the Local Small Business Opportunity Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA. CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any, as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Minority and Small Business Opportunities, and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the Local Small Business Opportunity Program Office at (706)821-2406. Failure to provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment from the contractor. 15.17 E-VERIFY: All contractors and subcontractors entering into contracts with Augusta, Georgia for the physical performance of services shall be required to execute an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with Augusta, Georgia has registered with and is participating in a federal work authorization program. All contractors and subcontractors must provide their E-Verify number and must be in compliance with the electronic verification of work authorized programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal authorization program throughout the contract term. All contractors shall further agree that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to its contract with Augusta, Georgia the contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08 or a substantially similar form. All contractors shall further agree to maintain records of such compliance and provide a copy of each such verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such physical services EXTENT OF THE AGREEMENT This Agreement represents the entire agreement between AUGUSTA and LANDSCAPER and supersedes all prior negotiations, representations and agreements, either written or oral. ACKNOWLEDGEMENTS “Landscaper acknowledges that this contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Landscaper is deemed to possess knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of Landscaper's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment, modification, change order or other similar document, including the possibility that the Landscaper may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Landscaper agrees that if it provides goods or services to Augusta, Georgia under a contract that has not received proper legislative authorization or if the Landscaper provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Landscaper. Landscaper assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia contracts for goods and services, except revenue producing contracts [SIGNATURES ON FOLLOWING PAGE] IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written below: CITY: LANDSCAPER: AUGUSTA, GEORGIA (AUGUSTA) BY: BY: PRINTED NAME: PRINTED NAME AS ITS: MAYOR AS ITS: ATTEST CLERK: ATTEST: PRINTED NAME: PRINTED NAME AS ITS: Clerk of Commission AS ITS: DATE: DATE: Copy To: DIRECTOR AUGUSTA UTILITIES DEPARTMENT 360 Bay Street, Suite 180 Augusta, GA 30901 REQUEST FOR QUALIFICATION Request for Qualifications will be received at this office until Thursday, September 24, 2015 @ 11:00 a.m. for furnishing: RFQ Item #15-207 Landscaping Services for Construction Projects for the Utilities Department Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. A Pre-Qualification Conference will be held on Tuesday, September 8, 2015 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday September 10, 2015 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered. No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the RFQ including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope. Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 13, 20, 27, September 3, 2015 Metro Courier August 19, 2015 Revised: 1/8/2015 VENDORS Attachment "B"E-Verify #SAVE Form Original 7 Copies AUGUSTA LAWN & TURF INC 3618 PHILLIPS DR, MARTINEZ, GA 30907 YES 202665 YES YES YES PIEDMONT LANDSCAPE MANANGEMENT 2475 WIRE ROAD ARNOLDSVILLE, GA 30619 YES 911899 YES YES YES JACOBS LAND MANAGEMENT, LLC 733 SCOTT NIXON MEMORIAL DR AUGUSTA, GA 30907 YES 417873 YES YES YES Total Number Specifications Mailed Out: 11 Pre-Proposal/Telephone Conference Attendees: 1 Total packages submitted: 3 Total Noncompliant: 0 Qualification Opening RFQ Item #15-207 Landscaping Services for Construction Projects for Augusta, Georgia - Utilities Department RFQ Due: Thursday, September 24, 2015 @ 11:00 a.m. Page 1 of 1 Evaluation Criteria PTS AUGUSTA LAWN & TURF INC 3618 PHILLIPS DR, MARTINEZ, GA 30907 PIEDMONT LANDSCAPE MANANGEMENT 2475 WIRE ROAD ARNOLDSVILLE, GA 30619 JACOBS LAND MANAGEMENT, LLC 733 SCOTT NIXON MEMORIAL DR AUGUSTA, GA 30907 1. Contractor's experience in site restoration 45 45 43 45 2. Capacity/Ability to respond 25 20 24 25 3. Ability to meet liability insurance and specified bonding requirements 25 25 25 25 4. Proximity to Area • Within Richmond County 5 pts • Within CSRA 4 pts • Within Georgia 3 pts • Within SE United States (includes AL, TN, NC, SC, FL) 2 pts • All Others 1 pt. 5 4 3 5 Total 100 94 95 100 Cumulative Evaluation Sheet - RFQ Item #15-207 Landscaping Services for Construction Projects for Augusta, Georgia - Utilities Department Wednesday, October 8, 2015 @ 3:00 p.m. GEARIG CIVIL WORKS ATTN: ED CLUBER 621 PONDER PLACE DRIVE #3, EVANS, GA 30809 PRESCOTT INDUSTRIES, INC. C/O ARTHUR L. PRESCOTT 2404 OLD SAVANNAH ROAD AUGUSTA, GA 30906 AUGUSTA QUALITY LAWN CARE C/O BONNIE OR JOHN GREGORY 1540 KERON WAY HEPHZIBAH, GA 30815 JACOBS LAND MANAGEMENT, LLC C/O LYNN JUDSON 733 SCOTT NIXON MEMORIAL DRIVE AUGUSTA, GA 30907 BLAIR CONSTRUCTION, INC. P.O. BOX 770 EVANS, GA 30809 DALZELL DESIGN LANDSCAPING 925 CURRYTOWNE BLVD. NORTH AUGUSTA, SC 29860 BUDGET SPRINKLER SYSTEMS 3974 MULLIKIN ROAD EVANS, GA 30809 returned mail SPRINGWOOD NURSERY 4545 COX ROAD EVANS, GA 30809 GEORGIA OUTDOOR SERVICES 3723 BELAIR ROAD AUGUSTA, GA 30909 TOM WIEDMEIER, UTILITIES DEPARTMENT BAY STREET DEANNA DAVIS, UTILITIES DEPARTMENT BAY STREET YVONNE GENTRY LSBOP RFQ ITEM 15-207 LANDSCAPING SERVICES FOR CONSTRUCTION PROJECTS FOR UTILITIES DEPARTMENT MAILED 13 AUG. 2015 RFQ ITEM 15-207 LANDSCAPING SERVICES FOR CONSTRUCTION PROJECTS FOR UTILITIES DEPARTMENT BID DUE: THU. SEP. 24, 2015 @ 11A.M. Bid Item 15-207 pg. 1 of 1 Commission Meeting Agenda 11/17/2015 2:00 PM Consider approving RFQ #15-207, Landscaping Services for Construction Projects. Department:Utilities Caption:Motion to approve RFQ #15-207: Landscaping Services for Construction Projects for the City of Augusta - Utilities Department in the amount of $300,000 for execution by Augusta Lawn & Turf Inc., Piedmont Landscape, and Jacobs Land Management, LLC as qualified and selected contractors. (Approved by Engineering Services Committee November 10, 2015) Background:The Task Order Program will allow responsive and qualified contractors to address landscaping concerns as a result of utility construction work for multiple projects. This Task Order Program will allow Augusta Utilities Department to manage and provide landscaping services when needed throughout Augusta-Richmond County. AUD has evaluated Augusta Lawn & Turf Inc., Piedmont Landscape, and Jacobs Land Management, LLC proposal(s) to participate in the Task Order Program and has considered the proposal(s) fair and reasonable to accomplish the task. Analysis:AUD has evaluated Augusta Lawn & Turf Inc., Piedmont Landscape, and Jacobs Land Management, LLC proposal(s) to participate in the Task Order Program and has considered the proposal(s) fair and reasonable to accomplish the task. Financial Impact:The construction funds available for this project are $300,000. These funds are available from account 507043420-5425210 / 81500070-5425210. Alternatives:No alternatives are recommended. Recommendation:Recommend Commission approve RFQ #15-207: Landscaping Services for Construction Projects for the City of Augusta - Utilities Department in the amount of $300,000. Funds are Available in the Following Accounts:$300,000 from account 507043420-5425210 / 81500070-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission AUD Library Renovation Phase 1B Values 10/26/2015 Item Description Value Phase 1B Values 1 HVAC equipment (RTU’s, ERV, OHP’s, AHU’s) – furnished and installed (no refrigerant lines or ductwork) $227,226 2 Electrical power service and panels (does NOT include generator or transfer switch)$174,000 3 Marble window cut in Already included in Phase 1 4 Elevator demo and replacement (passenger elevator only, does NOT include freight elevator) $67,806 5 Repair damaged marble column panels $11,723 6 Redesign fees (if required) $125,063 7 Remainder of site work as currently shown (site work, landscaping, fencing)$418,584 Total Phase 1B Value $1,024,402 Carry Over Credits from Phase 1 1 Design Fees ‐$37,800 2 Contingency ‐$182,785 Total Carry Over Credits ‐$220,585 Net Value for Phase 1B $803,817 R.W. Allen, LLC Commission Meeting Agenda 11/17/2015 2:00 PM Design/Build Renovation of Former Augusta Library for Augusta, Georgia-Utilities Department, RFP #15-131 Department:Utilities Department Caption:Motion to approve Construction Change Order in the amount of $803,817.00 for Phase 1B of the AUD Library Renovation by RW Allen, LLC. (Approved by Engineering Services Committee November 10, 2015) Background:On June 2, 2015 the Commission approved award to RW Allen, LLC for Phase I of the Design/Build Renovation of the Former Augusta Library for AUD. Phase I included design, demolition, asbestos abatement and construction of a new roof, for a not-to- exceed amount of $1,394,174.00. Phase 2 of the project was to be awarded when this work was complete. In the interim, further work on the old Library can continue pending final resolution of the location of the three departments. This work incudes HVAC, electrical and other various tasks. Analysis:Augusta Utilities Department management met with management from RW Allen, LLC as well as Christopher Booker & Associates, the construction management team for this project, to negotiate pricing. The pricing for services by RW Allen, LLC was found to be fair and reasonable. Financial Impact:Change order adds $803,817.00 to the contract. The updated contract value will be $2,197,991.00. Alternatives:No alternatives are recommended. Recommendation:Recommend approving change order to the contract with RW Allen, LLC in the amount of $803,817.00 Funds are Available in the Following Accounts: 514043490-5413130/81300020-5413130 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Procurement of historian hardware and software for Supervisory Control and Data Acquisition (SCADA) system. Department:Utilities Caption:Motion to approve the procurement of historian hardware and software for Supervisory Control and Data Acquisition (SCADA) system. (Approved by Engineering Services Committee November 10, 2015) Background:The Utilities department is working toward implementing comprehensive Water Information Management System (WIMS) for all of our water production facilities. A key part of this system is the interface between our Supervisory Control and Data Acquisition (SCADA) system and the WIMS. In order to allow the WIMS to retrieve data from the SCADA system we will accumulate data in a historian server that is protected by a firewall. We have received proposals from our SCADA interface vendor to provide the hardware and software to allow this access. Analysis:The total cost of the hardware and software needed is $75,962.12. This cost is documented in the attached requisition. The vendor is Schneider Electric who provides our SCADA interface through their subsidiary Insource Solutions. Included with the attached requisition is a letter from Schneider Electric stating that they are the sole source provider of this material. Financial Impact:Installation of these historians is important to insuring the integrity and accessibility of our water production data. Budgeted funds are available in account 506043580-5424910. Alternatives:No reasonable alternatives. Recommendation:Approve the sole source procurement of historian hardware and software from Insource Solutions at a cost of $75,692.12. Funds are Available in the Following $75,692.12 from 506043580-5424910 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission October 12, 2015 Christopher Booker & Associates, PC 670 Broad Street Augusta, Georgia 30901 New Upfit for Augusta Utilities Department Administration Office/ Two tenant suites AT & T Building 440 Walker Street Augusta, Georgia 30901 First Floor - Approximately 19,055 sq. ft. Second Floor - Approximately 19,055 sq. ft. Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, Georgia 30901 FEE BREAKDOWN $ 10,000.00 Civil/Site Engineering Design (New Drive Thru) $ 10,000.00 Structural Engineering Design $ 70,000.00 Architectural Design $ 19,000.00 Mechanical Engineering Design $ 13,000.00 Electrical Engineering Design TOTAL $122,000.00 One Hundred and Twenty-Two Thousand Dollars Zero 0.00 Zero 0.00 12Twelve 15 One and One Half Percent 1.5% Construction Documents and Services Provided: IBC 2012 Code analysis NFPA Life Safety Code 2012 Review ADA review Civil-Site - New Drive Thru Canopy Field verify existing conditions Structural engineering - elevator shaft, misc. engineering, drive thru canopy Floor Plan, notes and legends Life Safety Plan / UL design details Wall sections and details Exterior elevations and details Door and Finish Schedules Interior Toilet Elevations / interior elevations and details ADA Details Mechanical/plumbing systems and details Electrical design and details Written specifications for all disciplines. Construction administration services are included in this proposal. Christopher D. Booker, Architect 670 Broad Street Augusta, Georgia 30901 Commission Meeting Agenda 11/17/2015 2:00 PM Renovation Design of 452 Walker Street Department:Utilities Department Caption:Motion to approve Professional Services Proposal from Christopher Booker and Associates, PC for the Renovation Design of 452 Walker Street, the former AT&T Building, in the amount of $122,000. (Approved by Engineering Services Committee November 10, 2015) Background:In its August 20, 2013 meeting, the Augusta Commission approved the specific engineering discipline rosters for design of future AUD projects as a result of RFQ #13-124. Christopher Booker and Associates, PC was approved to provide professional services for Augusta Utilities new Administrative facilities at the old Augusta Library. Analysis:The former AT&T building at 452 Walker Street has become available and will likely be purchased by Augusta. The probable acquisition of this property affords the opportunity to reevaluate the space needs of several City operations including Engineering, Utilities and the Public Defender’s office. One scenario being evaluated calls for Utilities and Engineering to co-locate at the former AT&T building. The attached proposal from Chris Booker will allow the preliminary design work to proceed, and pending Commission approval of the overall space plan, final design for the AT&T building. Christopher Booker and Associates can perform the work most efficiently because of their prior work done for the Library. Financial Impact:Christopher Booker and Associates, PC has provided a detailed cost breakdown to provide design and construction services for the AT&T building in the amount of $122,000. Augusta Utilities Department has evaluated the proposal recommend approval. Alternatives:The commission could elect not to proceed with this project. Recommendation:We recommend that the proposal from Christopher Booker and Associates, PC in the amount of $122,000 be approved. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043490- 5212115/81500130-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Minutes Department: Caption:Motion to approve the minutes of the regular meeting of the Commission held on November 3rd and Special Called Meetings held November 10, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/17/2015 2:00 PM Appt. District 10 Department: Caption:Motion to approve the reappointment of Ben Harrison to the Canal Authority representing District 10. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/17/2015 2:00 PM District 2 Appointment Department: Caption:Motion to approve the appointment of Kim T. Sharpten to the Riverfront Development Board representing District 2. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/17/2015 2:00 PM Appt. Tax Assessor Board Department: Caption:Motion to approve the appointment of Mr. Frank Middleton to Board of Tax Assessors to fill the seat held by Bernard Johnson. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AUGUSTA, GEORGIA BUDGET RESOLUTION FOR FISCAL YEAR 2016 A RESOLUTION ADOPTING A BUDGET FOR THE FISCAL YEAR 2016 FOR EACH FUND OF AUGUSTA, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AND ADOPTING THE ITEMS OF ANTICIPATED FUNDING SOURCES FOR 2016. WHEREAS, A proposed Budget for each of the various Funds of Augusta, Georgia has been presented to the Augusta, Georgia Commission and, WHEREAS, appropriate advertised public hearings have been held on the 2016 Proposed Budget as required by State and Local Laws and Regulations; and, WHEREAS, the Augusta, Georgia Commission has reviewed the Proposed Budget and has made certain amendments to Funding Sources and Appropriations; and, WHEREAS, the budget for each Fund includes Appropriations for Fiscal Year 2016 incorporates certain levels, assessments, fees and charges to finance these expenditures and lists the Anticipated Funding Sources; and, WHEREAS, each of the Funds has a balanced budget, such that Anticipated Funding Sources equal Proposed Expenditures; NOW, THEREFORE, BE IT RESOLVED that this Budget is hereby adopted specifying the Anticipated Funding Sources for each Fund and making Appropriations for Proposed expenditures to the Departments or Organizational Units named in each Fund as is more specifically shown and designated on Attachment "A" which is incorporated herein by reference and made a part of this Resolution. BE IT FURTHER RESOLVED that the Budget shall be amended so as to adapt to changing governmental needs during the fiscal year as follows, such amendments shall be reorganized as approved changes to this resolution in accordance with O.C.G.A. § 36-81-3(d): (1) Nothing contained in this Code section shall preclude a local government from amending its budget so as to adapt to changing governmental needs during the budget period. Amendments shall be made as follows, unless otherwise provided by charter or local law: (2) Any increase in Appropriations at the legal level of control of the local government, whether accomplished through a change in anticipated revenues in any fund or through a transfer of appropriations among departments, shall require the approval of the governing authority. Such amendments shall be adopted by ordinance or resolution. Adopted this day of , 2015. Hardie Davis Jr. As its Mayor Attest: Lena J. Bonner, Clerk of Commission Seal: Commission Meeting Agenda 11/17/2015 2:00 PM Motion to approve FY 2016 Budget Department:Administrator Caption:Motion to approve proposed FY 2016 budget for Augusta Georgia Background:Local ordinance requires that the budget for the following fiscal year be adopted at the second meeting in November each year. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/17/2015 2:00 PM Affidavit Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: