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HomeMy WebLinkAbout2015-11-03-Meeting Minutes Commission Meeting Agenda Commission Chamber - 11/3/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Frantom, M. Williams, Fennoy, D. Williams, Hasan and Smith, members of Augusta Richmond County Commission. Absent: Hon. Davis, member of Augusta Richmond County Commission; (votes telephonically on Item #31). INVOCATION: Rev. Melvin Ivey, Pastor, Greater St. John Baptist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Mr. Moses Todd regarding transparency in government. Item Action: None Moses_Todd_11-3-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Todd. CONSENT AGENDA (Items 1-30) PUBLIC SERVICES 1. Motion to approve New Application: A. N. 15-54: request by Michael Anglin for an on premise consumption Beer & Wine License to be used in connection with Pint Size Pub LLC d/b/a/ Dr. Unk's located at 873 Broad Street. District 1. Super District 9. (Approved by Public Services Committee October 27, 2015) Item Action: Approved Pint_Size_Pub.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 2. Motion to approve New Application: A.N. 15-55: request by Jack M. Deese III for a retail package Beer & Wine License to be used in connection with The New York Butcher Shoppe Deli located at 465 Highland Ave. District 7. Super District 10. (Approved by Public Services Committee October 27, 2015) Item Action: Approved New_York_Butcher.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 3. Motion to approve New Ownership Application: A.N. 15-56: a request by Tarang Patel for an on premise consumption Liquor, Beer & Wine License to be used in connection with the Holiday Inn Augusta located at 2155 Gordon Highway. There will be Sunday Sales. District 5. Super District 9. (Approved by Public Services Committee October 27, 2015) Item Action: Approved Holiday_Inn.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Commissioner Passes Motion Passes 9- 0. Sammie Sias William Lockett 4. Motion to approve tasking the Administrator with having discussion regarding the operations of the Augusta Film Office with Mr. Brad Owens, the Convention & Vistors Bureau and the Mayor's Office and bring a recommendation back to the Commission. (Approved by Public Services Committee October 27, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 5. Motion to approve a request by Katelin Hendricks for a Therapeutic Massage Operators License to be used in connections with Katelin Hendricks LMT located at 461 Highland Ave. District 7. Super District 10. (Approved by Public Services Committee October 27, 2015) Item Action: Approved Katelin_Hendricks_LMT_Massage_Therapy.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes PUBLIC SAFETY 6. Motion to approve an award of funding in the amount of $73,957.00 to the Richmond County Sheriff's Office from the Edward Bryne Memorial Justice Assistance Grant Program. RCSO will purchase Conducted Electrical Weapons (Tasers) with this funding. (Approved by Public Safety Committee October 27, 2015) Item Action: Approved Budget_Narrative_form_2015-H3944-GA-DJ.pdf 2015-H3944-GA_project.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes FINANCE 7. Motion to approve budget amendment to fund temporary staffing in the Planning & Development Department. (Approved by Finance Committee October 27, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Wayne Guilfoyle Commissioner Sammie Sias Passes 8. Motion to approve Policy for Accountability and Transparency in dealing with SPLOST projects. (Approved by Finance Committee October 27, 2015) Item Action: Approved Policy_regarding_SPLOST_Accountability_and_Transparency.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner William Fennoy Commissioner Sammie Sias Passes 9. Motion to approve a Resolution authorizing the filing of an application for Fiscal Year 2017 Federal Transit Administration (FTA) Section 5303 Metropolitan Planning Grant. (Approved by Finance Committee October 27, 2015) Item Action: Approved FTA_TitleVI_EXHIBIT_6.pdf P_D_new_grant_application.pdf Authorizing_Resolution_11-3-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes ENGINEERING SERVICES 10. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 052-0-049-00-0) 3802 Belair Road. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_item__RF_-_3802_Belair_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 11. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-3-407-00-0) 1567 M.L. King Jr. Blvd. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_Item_-Old_Savannah_Road;Twigg_St_Project_RF-_1567_MLK_Jr._Blvd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 12. Motion to authorize condemnation to acquire title of a portion of property for permanent easement (Parcel 069-3-079-00-0) 3420 Milledgeville Road. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_Item_-_Walker3420_Milledgeville_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 13. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-4-092-00-0) 1526 Twiggs Street. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_Item_-Old_Savannah_Road;Twigg_St_Project_RF-_1526_Twiggs_St.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 14. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and temporary driveway easement (Parcel 069-3-001-00-0) 3378 Milledgeville Road. (Approved by Engineering Item Action: Approved Services Committee October 27, 2015) Agenda_Item_-_PF_Odenton_LLC-_3378_Milledgeville_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 15. Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary construction easement (Parcel 024-4-079-00-0) 702 Aumond Road. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_Item_-_McPherson_702_Aumond_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 16. Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary construction easement (Parcel 024-4-038-00-0) 705 Aumond Road. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_Item_-_Stiefvater_705_Aumond_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 17. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 053-0-018-00-0) 3629 Belair Road. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_item__RF_-_3629_Belair_Rd.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 18. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-2-559-00-0) 913 Wrightsboro Road. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_Item_-Old_Savannah_Road;Twigg_St_Project_RF-_913_Wrightsboro_Road.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 19. Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-3-406-00-0) 1546 Picquet Avenue. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Agenda_Item_-Old_Savannah_Road;Twigg_St_Project_RF-_1546_Picquet_Ave.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 20. Motion to approve payment in the amount of $520,605.50 to reimburse GDOT for the bid amount to relocate AUD utilities in GDOT P.I. No. 245320 Windsor Spring Road Phase 5. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved GDOT_Windsor_Spring_Road_Phase_5_CIA_Reimbursement_Request.pdf GDOT_Windsor_Spring_Road_Phase_5_CIA.pdf GDOT_Windsor_Spring_Road_Phase_5_Map.pdf GDOT_Windsor_Spring_Road_Phase_5_PO_Summary.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 21. Motion to approve proposal from McKim & Creed to perform RFP 15-189 flow monitoring analysis of the Rock Creek Sanitary Sewer Basin.(Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Rock_Creek_Flow_Monitoring_MC_proposal.pdf Rock_Creek_Flow_Monitoring_Map.pdf 15-189_Department_Recommendation_of_Award.pdf 15-189_Planholders_List.pdf 15-189_Request_for_Proposal.pdf 15-189_TAB.pdf 15-189_Request_for_Proposal.pdf 15-189_RFP_Evaluation_Sheet.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 22. Motion to approve allowing staff to proceed with obtaining cost estimates on the work for the project relative to the Economic Development Subcommittee's recommendation for enhancements to James Brown Plaza. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 23. Motion to approve five year lease to upgrade Utilities Department GPS Equipment in the amount of $119,879.40. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved AUD_GPS_Upgrade_-_Leasing_Agreement.pdf AUD_GPS_Upgrade_-_Trimble_Authorized_Dealer_GA.pdf AUD_GPS_upgrade_procurement_memo.pdf AUD_GPS_Sole_Source.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Marion Williams Commissioner William Fennoy Passes 24. Motion to authorize condemnation to acquire title of a portion of property for permanent easement (Parcel 069-3-079-00-0) 3420 Milledgeville Road. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 25. Motion to approve the installation of street lights in the Peach Blossom Pass location. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Peach_Blossom_Pass.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 26. Motion to approve recommendation to award Bid Item #15-192 Fiber Optic Supplies. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Fiber_Bid_15-192_Recommendation_Memo.pdf 15-192_Invitation_to_Bid.pdf 15-192_TAB.pdf 15-192_Planholder_List.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 27. Motion to approve awarding Bid #15-210 to Quality Stormwater Solutions in the amount of $53,978.00. (Approved by Engineering Services Committee October 27, 2015) Item Action: Approved Bid_Item_15-210.pdf Palmetto_Propane_Site_Map.pdf 15-210_Invitation_to_Bid.pdf 15-210_Planholders_List.pdf 15-210_Department_Recommendation_of_Award.pdf 15-210_Mandatory_Pre-Bid_Attendees.pdf 15-210_TAB.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes PETITIONS AND COMMUNICATIONS 28. Motion to approve the regular minutes of the Commission held October 20, 2015 and Special Called meeting of the Commission held October 27, 2015. Item Action: Approved Regular_Commission_Meeting_October_20_2015.pdf Called_Commission_Meeting_October_27_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes APPOINTMENT(S) 29. Motion to approve the appointment of Quincy Jordan to the Zoning and Appeals Board representing District 4. Item Action: Approved Talent_Bank_Application_Quincy_Jordan.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 30. Motion to approve the reappointment of Mr. Peter Hughes to the Augusta Canal Authority representing District 2. Item Action: Approved Talent_Bank_Application_Peter_Hughes.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 11/3/2015 AUGUSTA COMMISSION REGULAR AGENDA 11/3/2015 (Items 31-40) ADMINISTRATIVE SERVICES 31. Motion to approve hiring one of the finalists for the position of EEO Director and Director of Minority and Small Business Opportunities with a working title of Compliance Director. (Deferred from the October 20, 2015 Commission Meeting) Item Action: Disapproved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Mr. M. Williams nominates Ms. Amber Haggins. Mr. D. Williams and Mr. M. Williams abstain. Voting No: Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Ben Hasan, Commissioner Sammie Sias. Motion Fails 4-4 -2. Commissioner William Lockett Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Mr. Sias nominates Ms. Carmen Alexander. Mr. M. Williams votes Present. Voting No: Commissioner William Fennoy, Commissioner Wayne Guilfoyle, Commissioner William Lockett, Commissioner Grady Smith. Motion Fails 5-4 -1. Commissioner William Fennoy Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Mr. Fennoy nominates Mr. Kenneth Bray. Voting No: Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner Ben Hasan, Commissioner Sammie Sias, Commissioner Grady Smith, Commissioner Dennis Williams. Motion Fails 3-7. Commissioner William Lockett Fails Motions Motion Type Motion Text Made By Seconded By Motion Result Mr. Hasan nominates Ms. Carmen Alexander. Mr. D. Williams abstains. Mr. Fennoy out. Voting No: Commissioner Wayne Guilfoyle, Commissioner William Lockett, Commissioner Grady Smith, Commissioner Marion Williams. Motion Fails 4-4 -1. Commisioner Sean Frantom Fails 32. Update from the General Counsel regarding the request for information (10/13/15) for a list of attorneys working for the various ARC Boards, Authorities and Commissions. 1) how they were hired 2) how long they've been there and 3) total amount paid in compensation. (Requested by Commissioner Marion Williams) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to committee. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Fennoy Passes 33. Update from the General Counsel regarding the request for information relative to the compensation paid to the various ARC Boards, Authorities Item Action: and Commissions and by what authority. (Requested by Commissioner Marion Williams) Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item back to committee. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Fennoy Passes 34. Motion to readopt resolution relative to the recertification of Augusta, Georgia in the Georgia Municipal Association's Certified City of Ethics Program. (Requested by Mayor Hardie Davis, Jr.) Item Action: Approved Resolution_-_GMA_-_Recertification.pdf Previous_Resolution_-_GMA_-_Recertification.pdf Ordinance_No._6239.pdf Ordinance_No._7427.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner William Lockett Commissioner Grady Smith Passes 35. Discuss and review a comprehensive salary analysis of all Department Directors. Approve course of action to be taken to eliminate possible pay inequalities within Augusta. (Requested by Commissioner Bill Lockett) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve deleting this item from the agenda. Commissioner William Lockett Commissioner Sammie Sias Passes PUBLIC SAFETY 36. Review the Augusta Emergency Management Plan to ascertain whether adequate preparations are in place to effectively deal with catastrophic weather events such as those that devastated communities in South Carolina. Discuss lessons learned and elaborate on whether changes to the Augusta Plan are warranted. (Requested by Commissioner Lockett) Item Action: Approved ARC_EMA.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 9-0. Commissioner William Lockett Commissioner William Fennoy Passes 37. Motion to accept the Criminal Justice Coordinating Council of Georgia Victim of Crime Act Grant award in the amount of $35,261.00 with a required match of $8,815.00. Item Action: Approved VOCA_Grant_Award_11-3-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes APPOINTMENT(S) 38. Motion to approve the appointment of Mr. Frank Middleton to Board of Tax Assessors to fill the seat held by Bernard Johnson. (Requested by Commissioner Marion Williams) Item Action: Disapproved Tax_Assessors_Board_Appointment.pdf Talent_Bank_Application_Frank_Middleton.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Commissioner Marion Williams Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Delete Motion to approve deleting this item from the agenda. Voting No: Commissioner Marion Williams. Motion Passes 8-1. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to refer this item to the Administrative Services Committee. Voting No: Commissioner Wayne Guilfoyle, Commissioner William Lockett, Commissioner Sammie Sias, Commissioner Dennis Williams. Motion Fails 5-4. Commissioner Marion Williams Commissioner Ben Hasan Fails ADDENDUM 39. Resolution in support of Veterans. (Requested by Commissioner Bill Lockett) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve adding this item to the agenda. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Fennoy Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 40. Motion to approve the Year 2016 Annual Action Plan for Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program. (Approved by Administrative Services Committee September 29, 2015) (Agenda item inadvertently left off agenda after 30-day public comment period) Item Action: Approved AHCD___2016_Proposed_Allocations.pdf AHCD_____2016AnnualActionPlanResolution.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve adding this item to the agenda. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Fennoy Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Upcoming Meetings www.augustaga.gov Approve approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 41. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Commission Meeting Agenda 11/3/2015 2:00 PM Invocation Department: Caption:Rev. Melvin Ivey, Pastor, Greater St. John Baptist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Moses Todd Department: Caption:Mr. Moses Todd regarding transparency in government. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 15-54: request by Michael Anglin for an on premise consumption Beer & Wine License to be used in connection with Pint Size Pub LLC d/b/a/ Dr. Unk's located at 873 Broad Street. District 1. Super District 9. (Approved by Public Services Committee October 27, 2015) Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $635.00 Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A.N. 15-55: request by Jack M. Deese III for a retail package Beer & Wine License to be used in connection with The New York Butcher Shoppe Deli located at 465 Highland Ave. District 7. Super District 10. (Approved by Public Services Committee October 27, 2015) Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $1,290.00 Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Ownership Application: A.N. 15-56: a request by Tarang Patel for an on premise consumption Liquor, Beer & Wine License to be used in connection with the Holiday Inn Augusta located at 2155 Gordon Highway. There will be Sunday Sales. District 5. Super District 9. (Approved by Public Services Committee October 27, 2015) Background:This is a New Ownership Application. Formerly in the name of James Rice. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $3,562.50. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O.recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Augusta Film Office Department: Caption:Motion to approve tasking the Administrator with having discussion regarding the operations of the Augusta Film Office with Mr. Brad Owens, the Convention & Vistors Bureau and the Mayor's Office and bring a recommendation back to the Commission. (Approved by Public Services Committee October 27, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Therapeutic Massage Operators License Department:Planning & Developmnet Caption:Motion to approve a request by Katelin Hendricks for a Therapeutic Massage Operators License to be used in connections with Katelin Hendricks LMT located at 461 Highland Ave. District 7. Super District 10. (Approved by Public Services Committee October 27, 2015) Background:This is a new location. Analysis:The applicant meets the requirements of the City of Augusta's Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a fee of $121.00 Alternatives: Recommendation:Planning & Development recommends approval. The R.C.S.O recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Compliance Director Department: Caption:Motion to approve hiring one of the finalists for the position of EEO Director and Director of Minority and Small Business Opportunities with a working title of Compliance Director. (Deferred from the October 20, 2015 Commission Meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Attorneys for ARC Bd. Auth. Comm. Department: Caption:Update from the General Counsel regarding the request for information (10/13/15) for a list of attorneys working for the various ARC Boards, Authorities and Commissions. 1) how they were hired 2) how long they've been there and 3) total amount paid in compensation. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Compensation for ARC Boards, Authorities and Commission Department: Caption:Update from the General Counsel regarding the request for information relative to the compensation paid to the various ARC Boards, Authorities and Commissions and by what authority. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM GMA Ethics Recertification Department: Caption:Motion to readopt resolution relative to the recertification of Augusta, Georgia in the Georgia Municipal Association's Certified City of Ethics Program. (Requested by Mayor Hardie Davis, Jr.) Background:In 2000 Augusta, Georgia received the distinction of becoming a Georgia Certified City of Ethics through the Georgia Municipal Association's Certified City of Ethics Program and in 2011 Augusta received recertification in program. Analysis: Financial Impact:N/A Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Review of Department Directors' Salaries Department:Clerk of Commission Caption:Discuss and review a comprehensive salary analysis of all Department Directors. Approve course of action to be taken to eliminate possible pay inequalities within Augusta. (Requested by Commissioner Bill Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: OMB APPROVAL NO. 1121-0188 EXPIRES 3-2013 (Rev. 1/97) Budget Detail Worksheet Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of the budget and budget narrative. You may submit the budget and budget narrative using this form or in the format of your choice (plain sheets, your own form, or a variation of this form). However, all required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be deleted. A. Personnel - List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Name/PositionComputationCost SUB-TOTAL__________ B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Name/Position Computation Cost SUB-TOTAL__________ Total Personnel & Fringe Benefits__________ OJP FORM 7150/1 (5-95) C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. Purpose of Travel Location Item Computation Cost TOTAL__________ D. Equipment - List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note: Organization’s own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the “supplies” category or in the “Other” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, espe- cially high cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the “Contractual” category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Item Computation Cost TOTAL__________ E. Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less that $5,000, such as books, hand held tape recorders) and show the basis for computation. (Note: Organization’s own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project. Supply Items Computation Cost TOTAL__________ F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or renovations may be allowable. Check with the program office before budgeting funds in this category. Purpose Description of Work Cost TOTAL__________ G. Consultants/Contracts - Indicate whether applicant’s formal, written Procurement Policy or the Federal Acquisition Regulations are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day require additional justification and prior approval from OJP. Name of Consultant Service Provided Computation Cost Subtotal__________ Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e., travel, meals, lodging, etc.) Item Location Computation Cost Subtotal__________ Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000. Item Cost Subtotal__________ TOTAL__________ H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial or security services, and investigative or confidential funds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent. Description Computation Cost TOTAL__________ I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant’s cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant’s accounting system permits, costs may be allocated in the direct costs categories. Description Computation Cost TOTAL__________ Budget Summary- When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal requested and the amount of non-Federal funds that will support the project. Budget Category Amount A. Personnel ___________ B. Fringe Benefits ___________ C. Travel ___________ D. Equipment ___________ E. Supplies ___________ F. Construction ___________ G. Consultants/Contracts ___________ H. Other ___________ Total Direct Costs ___________ I. Indirect Costs TOTAL PROJECT COSTS ___________ Federal Request ___________ Non-Federal Amount ___________ Commission Meeting Agenda 11/3/2015 2:00 PM Approve funding in the amount of $73,957.00 for Richmond County Sheriff's Office to participate in FY 15 Edward Byrne Memorial Justice Grant (JAG) Program Department:Richmond County Sheriff's Office Caption:Motion to approve an award of funding in the amount of $73,957.00 to the Richmond County Sheriff's Office from the Edward Bryne Memorial Justice Assistance Grant Program. RCSO will purchase Conducted Electrical Weapons (Tasers) with this funding. (Approved by Public Safety Committee October 27, 2015) Background:The Richmond County Sheriff's Office had applied for funding from the Edward Bryne Memorial Assistance Grant Program to equip deputies with Conducted Electrical Weapons (Tasers) . Upon purchasing the Tasers with this funding it will equip approximately 85% of the deputies with a Taser device. The Taser device has shown to decrease the number of injuries to deputies and suspects when it is used. The agency will purchase 48 Taser devices with this funding. Analysis:None Financial Impact:This is a 100% reimbursable grant. Upon completion of the purchase RCSO will submit the required paperwork to receive the reimbursement. Alternatives:None Recommendation:Approve funding in the amount of $73,957.00 to allow the Richmond County Sheriff's Office to participate in the FY15 Edward Bryne Memorial Justice Assistance Grant Program. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Augusta Emergency Management Plan Department:Clerk of Commission Caption:Review the Augusta Emergency Management Plan to ascertain whether adequate preparations are in place to effectively deal with catastrophic weather events such as those that devastated communities in South Carolina. Discuss lessons learned and elaborate on whether changes to the Augusta Plan are warranted. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Victim of Crime Act Grant Department: Caption:Motion to accept the Criminal Justice Coordinating Council of Georgia Victim of Crime Act Grant award in the amount of $35,261.00 with a required match of $8,815.00. Background:Awarded by the Criminal Justice Coordinating Council of Georgia. The grant period is from October 1, 2015 through September 30, 2016 in the amount of $35,261 with a required match of $8,815. Analysis:District Attorney's Office has receive this grant annually since 1990. Financial Impact:The match is $8815.00 which is 20% of the grant. This amount is not realized in actual dollars; a portion is through 184 volunteer hours at a rate of $12.00 per hour which equals $2208.00. The remaining $6607.00 is derived from an in-kind match of a County-paid victim advocate position. Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: Match Budgeted. REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Budget Amendment Department:Planning & Development Department Caption:Motion to approve budget amendment to fund temporary staffing in the Planning & Development Department. (Approved by Finance Committee October 27, 2015) Background:The additional staffing was required at the beginning of the year during the business license renewal season. In particular the business license collection processes were modified which resulted in increased collection of revenue and temporary help was required. This request does include funding for temporary staffing for the remainder of this year to assist with the business license and alcohol license billing process. Analysis:The temporary staffing was expected to be funded through savings in operating expenses however additional funds are required. In some cases the filling of vacant positions were delayed, but the positions are now filled. We are requesting that the lapsed salaries be used to fund the temporary staffing. This budget amendment will provide for the transfer of funds from Salaries & Wages to Temporary Staffing. Financial Impact:The budget amendment will not increase the approved 2015 Budget for the department. Alternatives:Do not approve. Recommendation:Approve Funds are Available in the Following Accounts: Funds are available in the following accounts: ORG KEY From Obj Code To Obj Code TOTAL 101015160 5111110 S/W 5239112 Temp Workers $23,750.00 101072910 5111110 S/W 5239112 Temp Workers $13,500.00 217072210 5111110 S/W 5239112 Temp Workers $37,800.00 220016309 5111110 S/W 5239112 Temp Workers $10,000.00 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM SPLOST Projects Department: Caption:Motion to approve Policy for Accountability and Transparency in dealing with SPLOST projects. (Approved by Finance Committee October 27, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: EXHIBIT 6 (Page 1 of 2) FTA FISCAL YEAR 20__ CERTIFICATIONS AND ASSURANCES FEDERAL FISCAL YEAR 20__ CERTIFICATIONS AND ASSURANCES FOR FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS (Signature page alternative to providing Certifications and Assurances in TEAM-Web) Name of Applicant: ____________________________________________________________ The Applicant agrees to comply with applicable provisions of Groups 01 – 24. ______ OR The Applicant agrees to comply with applicable provisions of the Groups it has selected: Group Description 01. Required Certifications and Assurances for Each Applicant. ______ 02. Lobbying. ______ 03. Procurement and Procurement Systems. ______ 04. Private Sector Protections. ______ 05. Rolling Stock Reviews and Bus Testing. ______ 06. Demand Responsive Service. ______ 07. Intelligent Transportation Systems. ______ 08. Interest and Financing Costs and Acquisition of Capital Assets by Lease. ______ 09. Transit Asset Management Plan and Public Transportation Agency Safety Plan. ______ 10. Alcohol and Controlled Substances Testing. ______ 11. Fixed Guideway Capital Investment Grants Program (New Starts, Small Starts, and Core Capacity) and Capital Investment Program in Effect before MAP-21. ______ 12. State of Good Repair Program. ______ 13. Fixed Guideway Modernization Grant Program. ______ 14. Bus and Bus Facilities Formula Grants Program and Bus and Bus Related Equipment and Facilities Grant Program (Discretionary). ______ 15. Urbanized Area Formula Grants Programs, Passenger Ferry Grants Program, and Job Access and Reverse Commute (JARC) Program. ______ 16. Seniors/Elderly/Individuals with Disabilities Programs and New Freedom Program. ______ 17. Rural/Other Than Urbanized Areas/Appalachian Development/Over-the-Road Bus Accessibility Programs. ______ 18. Public Transportation on Indian Reservations Programs (also known as the Tribal Transit Programs). ______ 19. Low or No Emission/Clean Fuels Grant Programs. ______ 20. Paul S. Sarbanes Transit in Parks Program. ______ 21. State Safety Oversight Program. ______ 22. Public Transportation Emergency Relief Program. ______ 23. Expedited Project Delivery Pilot Program. ______ 24. Infrastructure Finance Programs. ______ EXHIBIT 6 (Page 2 of 2) Appendix A FEDERAL FISCAL YEAR 20__ FTA CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE (Required of all Applicants for FTA funding and all FTA Grantees with an active Capital or Formula Project) AFFIRMATION OF APPLICANT Name of the Applicant: Name and Relationship of the Authorized Representative: BY SIGNING BELOW, on behalf of the Applicant, I declare that it has duly authorized me to make these Certifications and Assurances and bind its compliance. Thus, it agrees to comply with all Federal statutes and regulations, and follow applicable Federal guidance, and comply with the Certifications and Assurances as indicated on the foregoing page applicable to each application its Authorized Representative makes to the Federal Transit Administration (FTA) in Federal Fiscal Year 20__, irrespective of whether the individual that acted on his or her Applicant’s behalf continues to represent it. FTA intends that the Certifications and Assurances the Applicant selects on the other side of this document should apply to each Project for which it seeks now, or may later seek FTA funding during Federal Fiscal Year 20__. The Applicant affirms the truthfulness and accuracy of the Certifications and Assurances it has selected in the statements submitted with this document and any other submission made to FTA, and acknowledges that the Program Fraud Civil Remedies Act of 1986, 31 U.S.C. 3801 et seq., and implementing U.S. DOT regulations, “Program Fraud Civil Remedies,” 49 CFR part 31, apply to any certification, assurance or submission made to FTA. The criminal provisions of 18 U.S.C. 1001 apply to any certification, assurance, or submission made in connection with a Federal public transportation program authorized by 49 U.S.C. chapter 53 or any other statute In signing this document, I declare under penalties of perjury that the foregoing Certifications and Assurances, and any other statements made by me on behalf of the Applicant are true and accurate. Signature Date: Name Authorized Representative of Applicant AFFIRMATION OF APPLICANT’S ATTORNEY For (Name of Applicant): As the undersigned Attorney for the above named Applicant, I hereby affirm to the Applicant that it has authority under State, local, or tribal government law, as applicable, to make and comply with the Certifications and Assurances as indicated on the foregoing pages. I further affirm that, in my opinion, the Certifications and Assurances have been legally made and constitute legal and binding obligations on it. I further affirm that, to the best of my knowledge, there is no legislation or litigation pending or imminent that might adversely affect the validity of these Certifications and Assurances, or of the performance of its FTA Project or Projects. Signature Date: Name Attorney for Applicant Each Applicant for FTA funding and each FTA Grantee with an active Capital or Formula Project must provide an Affirmation of Applicant’s Attorney pertaining to the Applicant’s legal capacity. The Applicant may enter its signature in lieu of the Attorney’s signature, provided the Applicant has on file this Affirmation, signed by the attorney and dated this Federal fiscal year. Commission Meeting Agenda 11/3/2015 2:00 PM Transit Planning Grant Application - FY 2017 Department:Planning and Development Caption:Motion to approve a Resolution authorizing the filing of an application for Fiscal Year 2017 Federal Transit Administration (FTA) Section 5303 Metropolitan Planning Grant. (Approved by Finance Committee October 27, 2015) Background:The Augusta Planning and Development Department (APDD) is the metropolitan transportation planning staff of the Augusta Regional Transportation Study serving as Metropolitan Planning Organization (MPO) representing Richmond County, Georgia. The APDD is required to submit an application to the Georgia Department of Transportation Division of Intermodal as the state administrator of federal funds under Title 49 USC Federal Transit Administration Section 5303 Metropolitan Planning funds. This grant funds conducting metropolitan transportation planning including public transit work tasks in the FY 2017 Unified Planning Work Program. These funds are included in the 2016 budget for Planning and Development Department. Analysis:Without approval of this item the Augusta Planning and Development Department cannot proceed with submitting the grant application to GDOT by the due date, November 30, 2015. Financial Impact:Local matching funds will be provided by the City of Augusta in an 80/10/10% split: 80% ($161,858) from the U.S. Department of Transportation – Federal Transit Administration, 10% ($20,322) from Georgia Department of Transportation, and 10% ($20,322) from the city. The amount of this grant is the same as in FY 2016. The local matching funds are included in the 2016 budget request for Planning and Development Department. Alternatives:Approve the Resolution authorizing the filing of the application and the commitment of the 10% local matching funds. Recommendation:Approve the Resolution and the local match Funds are Available in the Following Accounts: Funds aer expected to be available in GL 220016309 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of a Portion of Property for right of way to Richmond County, Georgia from John T. Carter (3802 Belair Road Parcel 052-0-049-00-0) Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 052-0-049-00-0) 3802 Belair Road. (Approved by Engineering Services Committee October 27, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 364 square feet of Right-of Way. The appraised value is $901.00. The counter offer is $1200.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS G/L 323-041110-52.1211 J/L 201823332-52.12116 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of a Portion of Property for right of way to Richmond County, Georgia from Louise Tarver (1567 MLKing Jr. Blvd. Parcel 059-3-407-00-0) Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-3-407-00-0) 1567 M.L. King Jr. Blvd. (Approved by Engineering Services Committee October 27, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 0.094 acre of Right-of Way. The appraised value is $12,200.00. The counter offer is $150,000.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS G/L 32304110-52.12122 J/L 296823220-52.12116 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of permanent easement to Richmond County, Ga at 3420 Milledgeville Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement (Parcel 069-3-079-00-0) 3420 Milledgeville Road. (Approved by Engineering Services Committee October 27, 2015) Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 1,341.21 square feet of permanent easement. The appraised value is $675.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-5411120 J/L 212828014-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Law Finance. Law. Administrator. Law Finance. Law. Administrator. Law Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of Property for right of way to Richmond County, Georgia from Edgar Brown- 1526 Twiggs Street (Parcel 059-4-092-00-0) Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-4-092-00-0) 1526 Twiggs Street. (Approved by Engineering Services Committee October 27, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 0.003 acre of Right-of Way. The appraised value is $1,100.00. Analysis:Condemnation is necessary in order to acquire the required property Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS G/L 3234110-52.12122 J/L 296823220-52.12116 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of right of way & permanent easement, and temporary driveway easement to Richmond County, Ga from PR Odenton, LLC Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and temporary driveway easement (Parcel 069-3-001-00-0) 3378 Milledgeville Road. (Approved by Engineering Services Committee October 27, 2015) Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 2,159.56 square feet of right of way, 4,440.56 square feet of permanent easement, and 1,568.99 square feet of temporary driveway easement. The appraised value is $4,400.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-5411120 J/L 212828014-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of right of way and temporary construction easement to Richmond County, Georgia from Cherry McPherson (702 Aumond Road). Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary construction easement (Parcel 024-4-079-00-0) 702 Aumond Road. (Approved by Engineering Services Committee October 27, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 743.01 square feet of right of way and 1,121.42 square feet of temporary construction easement. The appraised value is $3,925.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-52.12122 J/L 212828014- 52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of right of way and temporary construction easement to Richmond County, Georgia from Lauren B. Stiefvater 705 Aumond Road . Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way and temporary construction easement (Parcel 024-4-038-00-0) 705 Aumond Road. (Approved by Engineering Services Committee October 27, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 678.16 square feet of right of way and 2,369.24 square feet of temporary construction easement. The appraised value is $4,175.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-52.12122 J/L 212828014- 52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of Right of Way to Richmond County, Georgia from Charles Emmert- 3629 Belair Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 053-0-018-00-0) 3629 Belair Road. (Approved by Engineering Services Committee October 27, 2015) Background: Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 3,066 square feet of permanent construction Easement and 900 square feet of temporary construction Easement. The appraised value is $2,435.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS G/L 323-041110-52.1211 J/L 201823332-52.12116 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of right of way to Richmond County, Georgia from Harry D. Moore (913 Wrightsboro Road Parcel 059-2-559-00-0) Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-2-559-00-0) 913 Wrightsboro Road. (Approved by Engineering Services Committee October 27, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 0.003 acre of Right-of Way. The appraised value is $1600.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS G/L 32304110-52.12122 J/L 296823220-52.12116 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Acquisition of right of way to Richmond County, Georgia from James Dukes(1546 Picquet Ave Parcel 059-3-406-00-0) Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way (Parcel 059-3-406-00-0) 1546 Picquet Avenue. (Approved by Engineering Services Committee October 27, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 0.17 acres or 722 feet and Remainder 0.056 acre of Right-of Way, for a total of 0.226 acre. The appraised value is $7,100.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS G/L 32304110-52.12122 J/L 296823220-52.12116 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission ...\dgn\245320-ph 5\245320urcv.dgn 4/2/2015 4:09:07 PM 10/9/2015 Augusta Commission approval on 5/6/14 for: GDOT P.I. No. 250610 Windsor Spring Road Phase 4 Contract Item  Agreement (CIA) Non‐binding Pre‐bid Estimate $1,377,845.00 GDOT P.I. No. 245320 Windsor Spring Road Phase 5 Contract Item  Agreement (CIA) Non‐binding Pre‐bid Estimate $595,943.56 Purchase Order No. 244657 Amount $1,973,788.56 Augusta Commission approval on 11/4/14 for: Payment for GDOT Reimbursement for GDOT P.I. No. 250610 Windsor  Spring Road Phase 4 CIA Actual Bid Amount $1,812,875.00 Remaining Purchase Order No. 244657 Amount $160,913.56 Submission to Engineering Committee Meeting on 10/27/15 for: Payment request for GDOT Reimbursement for GDOT P.I. No. 245320  Windsor Spring Road Phase 5 CIA Actual Bid Amount $520,605.50 Remaining Purchase Order No. 244657 Amount ‐$359,691.94 $359,691.94  for AUD Utility Relocation for GDOT P.I. No. 250610 Windsor Spring Road Phase 4  Purchase Order Summary RESULTS:  Additional funding needed for Purchase Order No. 244657 is and GDOT P.I. No. 245320 Windsor Spring Road Phase 5  Commission Meeting Agenda 11/3/2015 2:00 PM Consider approval of payment in the amount of $520,605.50 to reimburse GDOT for the bid amount to relocate AUD utilities in GDOT P.I. No. 245320 Windsor Spring Road Phase 5. Department:Utilities Caption:Motion to approve payment in the amount of $520,605.50 to reimburse GDOT for the bid amount to relocate AUD utilities in GDOT P.I. No. 245320 Windsor Spring Road Phase 5. (Approved by Engineering Services Committee October 27, 2015) Background:Georgia Department of Transportation (GDOT) Windsor Spring Road Phase 5 (P.I. No. 245320) project widens C.R. 65/Windsor Spring Road from SR 88 to Willis Foreman Road. Augusta agreed to a Memorandum of Understanding (MOU) and Contract Item Agreement (CIA) with GDOT concerning the costs of relocating AUD water mains. Per the attached correspondence, GDOT has requested reimbursement from Augusta for the actual bid cost in the amount of $520,605.50. Purchase Order No. P244657 funds both Windsor Spring Road Phase 4 (P.I. No. 250610) and Windsor Spring Road Phase 5 (P.I. No. 245320). Per the attached summary, the remaining purchase order amount after the Phase 4 payment to GDOT is $160,913.56. Thus, the purchase order would need to increase by $359,691.94 to fund the Phase 5 project. Analysis:Augusta Utilities Department reviewed the utility relocation portion of the bid tabulation has found it acceptable. Therefore, we request approval of the payment in the amount of $520,605.50 to GDOT for AUD utility relocation in Windsor Spring Road Phase 5. Financial Impact:Additional funding in the amount of $359,691.94, available in the 2012 Bond Fund. Alternatives:No alternatives are recommended. Recommendation:Approve reimbursement payment to GDOT in the amount of $520,605.50. Approve additional funding in the amount of $359,691.94. Funds are Available in the Following Accounts: 512043410-5425110 / 80210208-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Preliminary Scoping Document City of Augusta – Utilities Department Rock Creek Sanitary Sewer Open Channel Flow Monitoring Date: October 5, 2015 (REV4)                 Prepared for: Augusta Utilities Department 360 Bay Street Suite 180, Augusta, GA 30901 Prepared by: McKim & Creed, Inc. 431 West 24th Street Norfolk, VA 23517 Project Understanding It is understood that the City of Augusta Utilities Department, AUD, desires to evaluate the existing sanitary sewer collection/conveyance system within the Rock Creek service area in an effort to determine locations where excessive groundwater infiltration and storm water inflow, I/I, exists. The Rock Creek service area includes approximately 267,100 linear feet of gravity sewers ranging in size from 8” to 24”. To determine which areas within the service area are more prone to excessive I/I the wastewater collection system will be divided into multiple catchments and open channel flow monitors will be deployed in each catchment area. Rainfall gauging will be performed concurrently with the flow monitoring activity and wastewater flow volumes during wet weather periods will be compared to flow volumes established during dry weather periods to determine which portions of the collection system have the greatest levels of rainfall dependent I/I, RDI/I. Flow Monitoring Flow monitoring will include installation and maintenance of eight (8) open channel flow meters within the Rock Creek basin, as depicted by the attached map. The Rock Creek flow monitoring effort will provide information on sewer flows in the basin and assist in determining critical areas requiring further field investigations to determine the sources of RDI/I contribution. A. Sanitary Sewer Flow Monitoring 1. Project Kick-off Meeting with AUD staff. 2. Historical Data Collection – After receiving formal notice-to-proceed McKim & Creed staff members will obtain any legacy information that may pertain to the flow metering effort. Information may include, but not be limited to, previous monthly flow meter/rainfall gauging reports, collection system maps and pumping station records, if applicable. The Project Team shall review the existing information to provide a better understanding of historical conditions of the wastewater collection/conveyance system. The Project Team may also conduct interviews and discussions with AUD staff to gain better operational knowledge of the collection/conveyance systems and identify any known existing problem areas. 3. Mapping Preparation – AUD’s existing GIS will be utilized to develop an overall planimetric map that depicts the location of streets, property lines, buildings, political boundaries, wastewater infrastructure and topography. The prepared map will also identify the wastewater infrastructure that is within each flow meter basin as a means to calculate apparent groundwater infiltration, GWI, volumes based on inch-diameter-mile of gravity piping. 4. Flow Meter and Rainfall Gauge Installation – Eight (8) McKim & Creed flow meters and two (2) AUD rainfall gauges will be installed in the Rock Creek Sewershed. All equipment locations will be approved by AUD prior to installation. Flow monitoring and rainfall gauging will be performed for sixty (60) calendar days. 5. Flow Meter Maintenance – McKim & Creed staff will perform flow meter maintenance on a weekly basis. Each site will be visited to ensure that no conditions exist that could be detrimental to the recording and collection of quality flow data. During each site visit flow depth and velocity calibrations will be performed to ensure accurate readings are being obtained. Each flow meter/rainfall gauge will be programmed to record instantaneous measurements during fifteen (15) minute intervals and will also be checked twice daily remotely using McKim & Creed’s Telog Enterprise system. Any inconsistent data will warrant an additional site visit from the maintenance crew. 6. Flow Meter Data Retrieval – The data from McKim & Creed’s flow meters and AUD’s rainfall gauging equipment will be transferred daily to McKim & Creed’s Telog Enterprise server and AUD will be able to access and download the data through the Telog Enterprise web browser. While AUD will not be able to change any of the operational characteristics of the equipment, AUD will be able to monitor the flow parameters at every site and visualize the effects of wet weather events prior to receiving monthly flow monitoring summary reports from McKim & Creed. 7. Flow Data Analysis – The following identifies the analysis that will be performed for each of the 8 flow monitoring sites on a monthly basis. Data Analysis and Reporting Monthly reports shall contain charts, tables, hydrographs and figures demonstrating at a minimum, the following quantities and calculations:  ADF, Average Daily Flow  ABF, Average Base Flow, established during periods of dry weather.  ASF, Average Daily Sanitary Sewer Flow, determined by calculation  ASF = ABF - GWI  GWI, Non-Rainfall Groundwater Infiltration, estimated by analysis of early morning flows when the sanitary sewer contribution is very low. GWI will be calculated as 90 percent of the lowest recorded flow value after all upstream contributing flow has been subtracted.  MSF, Minimum Sanitary Flow, by calculation, MSF = 0.12*ASF.  MBF, Minimum Base Flow, by calculation, MBF = MSF + GWI.  Ratio of MBF/ABF.  Ratio of GWI/ABF.  Rainfall Amount and Intensity.  Rainfall Dependent Infiltration/Inflow, (RDI/I), directly resulting from rainfall.  RDI/I = Total Flow Volume – ABF  Peak RDI/I, maximum difference between the ABF and Total Flow hydrographs.  PHF, Peak Hour Flow  Peaking Factor = PHF/ADF  Peak 15-minute Flow Depth  Peak 15-minute Flow Velocity  Peak 15-minute Flow Volume  Current Full Pipe Capacity  Total Monthly Flow  Ratio of GWI/Inch-Diameter Miles of Upstream Contributing Sewer Mains for each meter basin. The McKim & Creed monthly flow monitoring reports, will be submitted and presented to AUD, and will include all of the data conditions presented above. Included in the monthly report will be raw 15 minute flow data, edited 15 minute flow data, (changes highlighted in yellow), and raw 15 minute rainfall data. In an effort to compress the abundance of 15 minute data, daily minimum, average and peak 24-hour flow rates as well as daily rainfall will be presented separately. The monthly flow/rain data will also be supplemented with hydrographs for each site that depict 24-hour dry weather flow, as well as, 24-hour flow rates recorded during wet weather events. The hydrographs will also include depiction of the magnitude and duration of each rainfall event. In an effort to isolate the impact RDI/I in each particular flow meter basin, upstream dry and wet weather flow volumes will be subtracted from the total volume measured at the metering point. 8. Technical Memorandum - Upon review and acceptance of all monthly reports McKim & Creed will prepare a Technical Memorandum, TM, describing the results of the flow monitoring/rainfall gauging effort. The TM will identify the same information provided in the monthly reports, as well as, summarizing the projected groundwater infiltration levels and the experienced RDI/I in each flow meter basin. Each flow meter basin will also be ranked on groundwater infiltration and RDI/I susceptibility, based on both pure volume and volume per gallons/inch diameter mile of piping. The basins with the highest RDI/I contribution will be recommended for additional evaluation. Additional evaluation may include night flow isolation, to determine groundwater infiltration sources, and smoke testing to identify RDI/I sources. McKim & Creed will provide the TM in draft form for AUD review and conduct a follow up review meeting to discuss findings, comments, additional field services and permanent flow meter recommendations. Fee Schedule For the services outlined above, the McKim & Creed shall be compensated for the services as follows: UTILITIES DEPARTMENT Tom Wiedmeier, P.E. Director MEMORANDUM Deanna Davis, P.E. Assistant Director DATE: TO: FROM: Septernber 9,2015 Geri A. Sams, Procurement Director Tom Wiedmeier, P.8., Utilities Director SUBJECT: RFP 15-189 Infiltration & Inflow Investigation, Flow Monitoring and Rain Gauging Services I concur with the Selection Board's evaluation and recommendation that McKim and Creed, Inc. perform the RFP 15-189Infiltration & Inflow Investigation, Flow Monitoring and Rain Gauging Services. AUD requests to enter into contract negotiations to clariff the terms of the proposal. Upon completion of the negotiation and Procurement's receipt of the required consultant's documents, AUD will submit a Muni-Agenda Item for Commission approval. 'fl1:F H'i{ti d3$ G'[.' Augusta Utilities Department 360 Bay Street, Suite 180 - Augusta, GA 30901 (706) 3124132 -Fax (706) 312-4133 WWW.AUGUSTAGA.GOV Comulative Evaluation Sheet _ RFp ttem f15-lg9 lnfiltration & lnflow lnvestigation through Flow Monitoring & Rain Gauging Services for Augusta, Georgia - Utilities Department Thursday, July 9,ZOI;S @ 3:00 p.m. MCKIM & CREED, INC. GREG ANDERSON, PE 365 NORTHRIDGE ROAD, sulTE 200 ATLANTA GA 303flI WOOLPERT 375 NORTHRIDGE ROAD, sulTE 300 ATLANTA, GA 30350 w. K. DTCKSON & co. 1450 GREENE STREET AUGUSTA!GA 3O9OI Firms experience and performance onects of similar size and scope in thefive years Firms Quality Control, euatity Proiect Approach and Understanding Proposats: experience, refu rences and ,rTT:e? Hd 1}T d3S ST, - W. K. DICKSON & CO. ATTN: WILLIAMS “TREY” WINGATE 1450 GREENE STREET AUGUSTA, GA 30901 CH2MHILL ATTN: BETSY MASSIE 1000 ABERNATHY ROAD ATLANTA, GA 30328 WOOLPERT ATTN: ERIC MCDONALD 375 NORTHRIDGE RD, #100 ATLANTA, GA 30350 ATTN: MIKE OSBORNE ATTN: MCKIM & CREED 8020 TOWER POINT DRIVE CHARLOTTE, NC 28227 MWH ATTN: DEBRA JAMES 230 PEACHTREE ST., S470 ATLANTA, GA RETURNED MAIL Updated Address Listed Below STEVEN BEHREND UTILITIES DEPARTMENT BAY STREET TOM WIEDMEIER UTILITIES DEPARTMENT BAY STREET DEANNA DAVIS UTILITIES DEPARTMENT BAY STREET YVONNE GENTRY LSBOP RFP 15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging Services Mailed: June 4, 2015 RFP 15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging Services For Utilities Department RFP Due: Fri. 6/26/15 @ 11:00 a.m. MWH ATTN: DOUG EDWARDS 235 PEACHTREE STREET NE SUITE 2200 ATLANTA, GA 30303 PAGE 1 OF 1 RFP 15-189 Request for Proposal Request for Proposals will be received at this office until Friday, June 26, 2015 @ 11:00 a.m. for furnishing: RFP Item #15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging Services for Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 12, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Revised: 1/12/2015 VENDORS Attachment B E-Verify # SAVE Form Fee Proposal Original 7 Copies MCKIM & CREED, INC. GREG ANDERSON, PE 365 NORTHRIDGE ROAD, SUITE 200 ATLANTA GA 30350 YES 68813 YES YES YES YES WOOLPERT 375 NORTHRIDGE ROAD, SUITE 300 ATLANTA, GA 30350 YES 636331 YES YES YES YES W. K. DICKSON & CO. 1450 GREENE STREET AUGUSTA, GA 30901 YES 110665 YES YES YES YES Proposal Opening RFP Item #15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging Services for Augusta, Georgia - Utilities Department RFP Due: Friday, June 26, 2015 @ 11:00 a.m. Total Number Specifications Mailed Out: 6 Total Number Specifications Download (Demandstar): N/A Total Electronic Notifications (Demandstar): N/A Mandatory Pre-proposal/Telephone Conference Attendees: N/A Total packages submitted: 3 Total Noncompliant: 0 Page 1 of 1 Request for Proposal Request for Proposals will be received at this office until Friday, June 26, 2015 @ 11:00 a.m. for furnishing: RFP Item #15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging Services for Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 12, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 60 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Revised: 1/12/2015 Evaluation Criteria PTS MCKIM & CREED, INC. GREG ANDERSON, PE 365 NORTHRIDGE ROAD, SUITE 200 ATLANTA GA 30350 WOOLPERT 375 NORTHRIDGE ROAD, SUITE 300 ATLANTA, GA 30350 W. K. DICKSON & CO. 1450 GREENE STREET AUGUSTA, GA 30901 1 Firms experience and performance on projects of similar size and scope in the last five years 25 23 23 24 2. Firms Quality Control, Quality Assurance and Project Tracking 25 23 19 22 3 Project Approach and Understanding 25 24 23 22 4 Proposals: experience, references and availability of Key Staff 25 24 19 21 Total 100 92 83 89 Comulative Evaluation Sheet - RFP Item #15-189 Infiltration & Inflow Investigation through Flow Monitoring & Rain Gauging Services for Augusta, Georgia - Utilities Department Thursday, July 9, 2015 @ 3:00 p.m. Commission Meeting Agenda 11/3/2015 2:00 PM Consider proposal from McKim & Creed to perform RFP 15-189 flow monitoring analysis of the Rock Creek Sanitary Sewer Basin. Department:Utilities Caption:Motion to approve proposal from McKim & Creed to perform RFP 15-189 flow monitoring analysis of the Rock Creek Sanitary Sewer Basin.(Approved by Engineering Services Committee October 27, 2015) Background:The Utilities Department continues to evaluate the existing sanitary sewer collection system to determine locations of excessive rainfall-derived inflow and infiltration (RD I/I). Reducing RD I/I entering the system improves the available sewer pipe transmission capacity as well as reduces the flow to the treatment plant. To perform these engineering services, RFP 15- 189 Infiltration and Inflow Investigation Through Flow Monitoring and Rain Gauging Services was issued, and McKim and Creed was selected. Previous RD I/I studies have identified significant RD I/I flow from the Rock Creek sanitary sewer basin. In accordance with RFP 15-189, McKim and Creed submitted the attached proposal to perform flow monitoring of the Rock Creek basin. Analysis:The Utilities Department has evaluated the McKim and Creed proposal and has determined the proposed fee of $32,750.00 to be reasonable based on the scope of work. Financial Impact:Funds are available in 512043420-5212115 / 80413008-5212115. Alternatives:No alternatives are recommended. Recommendation:We recommend approval for McKim and Creed to perform the RFP 15-189 Rock Creek flow monitoring analysis for a fee of $32,750.00. Funds are Available in the Following Funds are Available in the Following Accounts: 512043420- 5212115 / 80413008-5212115 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM James Brown Plaza enhancements Department:Engineering Caption:Motion to approve allowing staff to proceed with obtaining cost estimates on the work for the project relative to the Economic Development Subcommittee's recommendation for enhancements to James Brown Plaza. (Approved by Engineering Services Committee October 27, 2015) Background:The Economic Development Subcommittee has been discussing improvements to the landscaping, lighting and hardscape features at the James Brown plaza downtown. Analysis:The Cooper Carry engineering firm has prepared preliminary plans and recommendations for landscaping, lighting and hardscape features, and proposed exhibits that highlight important information related to James Brown’s legacy. The Subcommittee is recommending these improvements be authorized by the Augusta Commission, for implementation by the Engineering Department within existing public rights-of-way. Financial Impact:Engineering is preparing cost estimates for these improvements. Alternatives:Defer changes to existing landscape, lighting and hardscape features at the plaza. Recommendation:Accept the Economic Development Subcommittee recommendation for enhancements to James Brown plaza and authorize the Engineering department to proceed with installation once we have firm cost estimates and an identified funding source. Funds are Available in the Following Accounts: To be determined. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Leasing Contract to upgrade Utilities Department GPS Equipment Department:Utilities Caption:Motion to approve five year lease to upgrade Utilities Department GPS Equipment in the amount of $119,879.40. (Approved by Engineering Services Committee October 27, 2015) Background:The Augusta Utilities Department currently owns one Trimble survey grade GPS unit. This single unit serves the needs of the AUD Engineering Department to support Utilities Engineering design functions for Augusta-Richmond County and our Fort Gordon Operations as well as our GIS / water and wastewater infrastructure asset management programs. This survey grade unit provides three dimensional centimeter accuracy. AUD currently owns and operates seven "mapping grade" units to support our GIS functions, Engineering functions and Fort Gordon Operations. However, these seven units only provide 3 meter accuracy and two dimensional coordinate capabilities. Analysis:With only one survey grade unit to support our operations across the County and at Fort Gordon, AUD is limited in the accuracy of the data we can obtain from our current mapping grade GPS units. In order to gain greater accuracy for our engineering and mapping requirements, AUD is proposing to upgrade and replace our seven GPS mapping grade units to survey grade GPS units capable of three dimensional centimeter accuracy. In addition we would like to add two additional survey grade units and dedicate their use to serve Fort Gordon. The cost of the two units for Fort Gordon would be reimbursable via our contract with the Federal Government. AUD has used Trimble GPS units for over 10 years. In order to maintain standardization of equipment and avoid additional training costs, we are recommending and requesting to lease the new nine Trimble survey grade GPS units in the attached quote from Navigation Electronics, Inc. (NEI). NEI is the sole authorized dealer for Trimble Mapping /GIS Solutions for the state of Georgia. The attached lease contract is for 5 years. The 60 month lease provides all warranty, software upgrades and software licensing for the survey grade GPS units. At the conclusion of the lease contract, AUD has the option to purchase each unit for $1.00. Financial Impact:Monthly lease cost is $1,998.29; total for five year contract is $119,897.40. Alternatives:The Commission could elect to not approve this lease. Recommendation:We recommend approval of a 60 month lease contract with NEI. Funds are Available in the Following Accounts: Funds are available in 506043110-5224219 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Motion to authorize condemnation to acquire title of a portion of property for permanent easement (Parcel 069-3-079-00-0) 3420 Milledgeville Road. Department:LAW Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement (Parcel 069-3-079-00-0) 3420 Milledgeville Road.(Approved by Engineering Services Committee October 27, 2015) Background:The City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 1,341.21 square feet of permanent easement. The appraised value is $675.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-5411120 J/L 212828014-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission ENGINEERING DEPARTMENT To: From cc: Date: RE: Abie L, Ladson, P.E. Director Memorandum Peach Blossom Pass Resi Steven J. Cassell, PE, Assistant Director - Traffic Section Janice Allen Jackson, Administrator Ted Rhinehart, Deputy Administrator Wayne Brown, Deputy General Counsel Augusta Commissioners October 15,2015 Peach Blossom Road Sheetlight Distict Appeal Steyen J. Cassell, PD, PTOE Assistant Director Traffc Eneinceriaq Dear Resident, On Septernber 23,2015, a petition was received by the Traffic Engineering office from residents along Peach Blossom Pass for the purpose of creating a new streetlight district. While this potition was successful in obtaining signatures from ovvners of 15 of the 19 and 74Yo of the total frontage of the developed lots along the street, the petition f-ailed to achieve the required 50% of the totalfrontage of alllots along the street as required by city code. 'Iherefore, this petition was denied by the Traffic Engineering 0ffice. To that end and in accordance with city code, an appeal was filed with the Augusta Commission througlr the Traffic Engineering Office on October 2,2015. If successful, this appeal will result in the creation bf a streetlight district along Peach Blossom Pass and each lot, developed or not, will be assessed an aunual streetlight fee at $0.95/foot of frontage. Based on this rate, tle assessment of each individual lot will vary from a high of approximately $160.00 to a low of approximately $48.00 with an average assessment of approxirnately $84.00. The purpose of this memorandum is to inform you that this appeal will be hoard beforo the Augusta Englneering Services Commiffee on October 27,2015 at approximately 1:00 pm and before the Augusta Commissiou on November3,2015 at 2:00 pm. The looation for both of these meetings will be in the Lee Beard Commission Chambers in the Augusta-Richmond County Municipal Building located at 535 Tellhir Street, Augusta, Georgia 30901. Each resident/property owner is strongly encouraged to attend one or both ofthese meetings to express their support or lack ofsupport for this appoal and allow the commission to make an informed decision in taking action upon this appeal. In the intervening time, if you should have any questions about this appeal or the streetlight program as awhole, please foel frce to contact the Traffic Engineering office Lt (706) 82l-1.850. Tralfic Engineering Section 50TTelfair Slreet - Augustq cA 30901 (706) 82 l -l 850 - Fax (706) 82t-1724 WWW.AUCUSTAGA.GOV ENGINEERING DEPARTMENT Stcven J. C*srell, P.8., PT0EAbie L. Ladron, P.E. Direstor Assistant Dircctor Tlaf6o Engineering October 1,2015 Margre Stokes 2305 Peach Blossom Pass Hephziball Georgia 308 I 5 RE: Neighborhood skeet lighting request Ms. Stokes: We have received the petition request from you regarding the installation of street lights on Peaclr Blossom Pass dated Septernber 23,2015. Acmrding to our records there are 37 lots which would be included within the proposed new steet light distict and your submiued petition has 15 signatures in support of adding street lights. The County policy requires at least 50% of the property owners to be in agreemelrt with adding the additional cost of steet lighting to their annual tax bill before we can epprovo the request. Therefore, based on the submitted petition at this time we are unable to take this forward to the Board of Commissioner's for thsir approval. Within the Corurty policy there is provision to appeal this disappmval direotly to the Board of Commissioner's provided that the appeal is rec.eived within thirty (30) days after receipt of this notice. If you should w"ish to make an appeal, please send a letter of request stating such to: Steve Cassell, Assistaat Director Engineering Departrrent Building 4000 535 Telfair St Augusta, GA 30901 If you should have any questions or need any assistance, please contact me. ""rMl Clen Bollinfer, Traffic Engineering Manager Tnfrc EngineednS Sectio a 535 Tclfair, BIdg 5000, Srect - August4 CA 30901 (706) Ezl - I 841 - Far. (106) EZt -1724 WWW.AUCUSTAGA.GOV :u6(5\ "' lf lighting fixtures of a lYPe other than those ln the clisslfi- catlonofstreetorroodrraylumlnalrEsaretobeusedorli.the proposed llghtlng is to be fbi other than d.rives' parkiilg areas or other simlrar area. lightingr" the plans and specifications cubmittedwlllbesufficientlydetailedtoclearlyshov'lthatsuch -*nl ilrnia bri th these standardt and ri t I nota ProPosal is in conPliancs with ' Gaugc a hazard t6, or interfere with' ihe normal use of the public strcets, roads or highwaYs' Anv dis the Richmond c"@ a I ight the Riclimond CountYl 0eorgia,or I lshting system 'nay EjPPealed to Board of Corrnisslo@ appeal is filed with the Board "t t*.;ners wit t- apiroval or changi':;Jli' ;' I >) u..ffi-AsaPre.cautiona9ainstimproFer5trGetlightin9 andinordertoassurefullcontroloverst,reetli.ghting,itisrecfimended that the Richrpnd CountY Co"'ission adopt the following resolution: - .i .--.-*L(\ 3E 1T REsoLvED TIIAT: No I i'ghting f lxtures w[l t be instal led' 1f)r'n '1- operatei or maintained rerthrn the rights,:of-way of any pubilc street,road'hlghxay'alleyorsidewalkwithlntheunlncor* 'poratedareaofRictmondCounty'Georgia'orfixedtoanY pole, standard or other supPorting device which Is located ithinsuchrights-of-wa1'unlesssuchfixturesconforma5 ao toa"tion, instcllation, equipment, oPeration and nainte' nance'' to the Roadway and Strcet Lighting itandards and Procedur:s establ ished by the Board' of Cqrrnissioners of -'t;;:' ''o"tt'' Georgla' Fixtures iocated outside of the -t2- :li':i.:r.:i:..,,,.,.:7 Upon considering these foetors conditions, it bcccmas obvious are out of the question. and the constant changes of topographic that. predetermlned strect I ight dis.tricts tt Is reiormsnded tlat in order to Preserve the equality of every- gners. voice ln whether or not street lights should be lnstalled.ln a distrlct, the petitlon should be based on street':ide footaga raqer than on a populrtlon basis.. ln grder t'o obtaln street Ilghts in any district, the rasidents should circulate a patition throughout that dis- trict obtaining the signatures of the pr_gp-erty gglgj!, not tenants, who -, - r..r..- -tu\t/{ ouln f!.f.!y-,?gcent (50fl} or more of the street,side footage tn that dls- tri'ct. Tha actual slze of a dlstrlct will be determlned by the-iumber .of signatsres and area covered by the petition. Hsdever, all strset Iight'distrlct boundaries will be decided by the Street Light Coordinator. Eqggv,gy an{.,!itreqt Ligllltinq Jtal!|"?rds-a}d Prosedures - The fol Ia,tring standards ond procedures should'be adopted by the Conrmission prior to the lnitlation of the program: .'fpte | . The responslbi'l ity for providing street I ighting for the publ ic streets, roads, highways, sidbwalks and alleys in the unincorporated .area of dichmond Countyr Georgia, rests wlth the Board of Cormlssioners of Richmond County, Georgla. llq street or roadway.lighting of the' -public strects, rbads, highways, s'ldcwalks or alleys In the unlncor- porated arga of Richmond County, Georgla, is permltted unlesi pro- vided for'by the Eoard of Conmissloners of Richmond County, Georgia. .rs*'r(s) 2,thg fimerican Stendard Practlce for Roadway lighttng, as.sponsored by the lllumlnatlqg Engineering Society and approved by the Ameriean Standards Association, will be used as standards for installation -t0- October 2,2015 Steve Cassell, Assistant Director [.,.-i-. ,. r, ' : '.. i' i". Engineering Deparhent Building 400053srefairst Wf -62015 Augusta, GA 30901 f, ,.....11 RE: Neighborhood steet lighting request Mr. Cassell: I am submitting this appeal letter in response to your recflrt disapproval of our request for street lights on Peach Blossom Pass. Yes sr, the 15 signatures that we provided are ofthe 19 property owners on our steet, The remainder of the lots are either empty oe$y built homes or empty lots. We ask that you please reconsider our request. It is extremely dark in our area. This poses mnjor safety concems such as not being able to adequately see when we entef and exit our homes. Our children have to walk under these conditions to get to the bus stop located in the front of the suMivision. We are very concerned that this may entice the acts of the& vandalism, vagrancy and any otler mlavrful act. We the homeowners on Peach Blossom Pass are at a great disadvantage without adequate lighting. Thank you in advance for all of your assistance. Hepbzibah, Ga30815 pq r0a PETITION TOR INSTALLING STREET LIGHTS RICHMOND COUNTY, GEORGIA TO THE COMMISSION4OUNCIL The undersigrred owncrs of p,roperty in Street Light Disric tNo, r'// -* hereby requsst the Comnission4ourcil to contrast with the Jcffarson Elecric Compani foi ru instatlation ancl scrvicing of stred lights on all streets ia the District. It is wderstood that the annual cost of servicing will be assessed against ttre abufling property at thc rate of ninety-firrc cents (.95) per front foot per pr subject !o futurc furgdtublic Scrvice Commission approved rarc adjusunents and in accordance with computatiou procedures outtined in the Street Lightirg Pmgram general information aheet. This pctition shows that thc owncrs of ovor fiffy percem (507o) of thc properry to be affccted hereby join in this request. ,*, u1..3Qd *r*.5dt,,,.fu<, ,*jg- Addtesr of ILIGHTS H AtE RICHMOI{D COUNTY, GEORGIA TOTHE COMMISSION-COUNCIL r Thc undcnigncd owners of propcrty in Srrea LieUr lisrrig tNo. - /ff hacby request thecommissioa{ouncil tocontra& wittr tbrefrerson.Eqti; c;ffiforG6.ax#;;;;icingof srreettights on all streets in the District. lt ir uoi"*tood that the *orut-# orr"ririrg will be assessd against theabuttins propcrtyat thc retc ornircty'6[ r*r, r.ry1 p* e"" f*;*pr.ycar subject to future GcorgiaRrbricservice commission approved ot" nqirutoumt "ru io rcc"ruaoc" J*i "o*p,rt tioo procodures outlined in thcShea Lighting program gerreral informafim slc*. ff#*'- shows that thc owrcrs of over fiftypuccfli (50%) ofthcpropcrty to be affecred lre.rebyjoin in rhis rhi- Q)fM d,"* -20*le_. Addrcrs 0f Frcnt I-t. l/| *--e" # / w ) Commission Meeting Agenda 11/3/2015 2:00 PM Peach Blossom Street Lights Department: Caption:Motion to approve the installation of street lights in the Peach Blossom Pass location. (Approved by Engineering Services Committee October 27, 2015) Background:Peach Orchard Pass is an approximately 1800-foot residential street located within The Orchard subdivision off of Brown Road. Along Peach Blossom Pass, there are 41 residential lots, however, only 19 lots have been developed since the first house was constructed in 2008. When development of The Orchard first commenced, the developer created and had approved a streetlight district along the first two roads constructed within the subdivision: Orchard Drive and Sunny Day Drive. Future plans of expansion of the streetlight district would then occur as the subdivision expanded through petitions from the residents of the new streets. However, residential lots along Peach Orchard Pass have been slow to develop with only 19 of the 41 lots being developed since 2008. This has resulted in frustration from residents along Peach Orchard Pass because Augusta’s Streetlight Policy requires that owners of 50% of the street’s roadside frontage agree, through petition, of the creation of the streetlight district. Because the 19 developed lots along Peach Orchard Pass only account for approximately 35% of the total frontage, even 100% support from owner’s of the occupied lots along the street would result in the denial of the district creation. To that end, a petition for the creation of a streetlight district along Peach Orchard Pass that had signatures from 15 of the 19 was received by Traffic Engineering on or about September 30, 2015 and, for the reasons stated above, a letter of denial was sent on October 1, 2015. Subsequently and in accordance with Augusta’s Streetlight Policy, a letter was received by Traffic Engineering from Margie Stokes of 2305 Peach Blossom Pass for the purpose of appealing this decision to the Augusta Commission. Additionally, to allow for transparency and to allow all property owners the ability to express their support or lack thereof, a letter was mailed from Traffic Engineering to all property owners along Peach Blossom Pass informing them of the appeal and dates on which the appeal will be heard. Analysis:Currently, street lighting is non-existent along Peach Blossom Pass and has been shown to be an effective measure to improve pedestrian and vehicle safety as well as crime prevention. For these reasons, the majority of the residents along the street are left frustrated due to the lack of movement in the creation of a street light district for reasons beyond their control. Financial Impact:Street lighting districts are funded through a self-supporting fund. Street lighting charges to individual property owners vary based on property frontage. For the proposed street light district, residents will be charged $0.95/foot Alternatives:1)Approve the appeal and direct Traffic Engineering to create a street light district for Peach Blossom Pass. 2) Do not approve. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: UTILITIES DEPARTMENT Tom Wiedmeler Director MEMORANDUM TO: FROM: DATE: Geri Sams Director - Procurement Department Tom Wiedmeier, Director - Augusta Utilities Department Date: f/"ft'/---------------- Augusta Utilities Administration 360 Eay Street * Suito I E0 - Augusta, OA 30901 (706) 3t24154 - Fax (706) 3 t24t23 WWW.AUGUSTAGA.GOV SUBJECT: BID RECOMMENDATTON (20 l 5) August 19,2015 Attached is the Bid Tabulation Sheet for Bid Item #l ,Jf*rT*ric Supplies. It is our recommendation that this bid be awarded to Georgia Underground & Supply, Inc. We have reviewed the bids submitted by the five compliant vendors. l. We would like to disqualifu two of the bids (Utilicom Supply and Power & Telephone Supply) because they did not send supporting specifications for our review. Bid Page 6, Section 2.10 requires that they send a Description of Material: ...."copies of detailed factory specifications, rating, technical data..." These vendors only listed the manufacturer or model number of the items they bid.2. We would also like to disqualifo a third company (VOCOM International). They sent one spec sheet titled "Optical Fiber Cable". It is not clear if this is the Specification Sheet is for ltem I or Item 2. 3. Vocom also only bid on two items (the first two). Their "Exception Sheet" noted that they were bidding on only the two items based on Page 6, Section 2.7 "Bids for all or Part.o' However, the paragraph further states "Unless otherwise specified by Augusta, GA'o...we did specifu within the bid on page 21, next to last paragraph, "Award will be made as a whole to one bidder."4. Vocom can be funher disqualified due to their specs stating that their product has a'Jelly-filled core". Our specifications for ltem #2 indicates "96 Fiber SM Gel Free Cable". 5. The two remaining vendors, Georgia Underground & Supply and Mayer Electric Supply both meet the specifications for all of the items within the bid.6. Georgia Underground has quoted the lowest prices for most of the items. Based on the estimated quantities to be purchased, Georgia Underground is the lowest bid. We recommend the bid be awarded to Georgia Underground. Thank you! -G^D. (J.) Recommended by: Tom Wiedmeier, Director CC: Steve Little, CPA, Assistant Director-Finance & Administration Allen Saxon, Assistant Director-Facilities WaterAVastewater Stephen Orton, Maintenance Superintendent Ellie Hazel, Administrative Services Manager Invitation To Bid Sealed bids will be received at this office until Friday, July 24, 2015 at 11:00 a.m. for furnishing: Bid Item 15-192 Fiber Optic Supplies for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706-821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 10, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle June 18, 25, July 2, 9, 2015 Metro Courier June 24, 2015 Revised: 1/8/2015 VENDORS VOCOM INTERNATIONAL TELECOMMUNICATIO N INC 8453 MISSION DR ROSEMEAD CA 91770 UTILICOM SUPPLY ASSOCIATES, LLC 4400 SHACKLEFORD RD NORCROSS, GA 30093 GEORGIA UNDERGROUND & SUPPLY, INC 5158-G KENNEDY RD FOREST PARK, GA 30297 POWER & TELEPHONE SUPPLY CO. 2668 YALE AVE MEMPHIS, TN 38112 MAYER ELECTRIC SUPPLY CO. INC 1259 AUGUSTA WEST PARKWAY AUGUSTA, GA 30909 GRAYBAR 2050 NANCY HANKS DR NORCROSS, GA 30071 Attachment "B"YES YES YES YES YES non-compliant E-Verify #943317708 898405 421709 360365 359507 630274133 100392 140845 Addendum #1 YES YES YES YES YES YES Addendum #2 YES YES YES YES YES non-compliant SAVE Form YES yes YES YES YES non-compliant Air Blown Fiber 150,000 Ft $0.502 $0.69 $0.54 $0.5995 $0.69563 Direct Burial Fiber 200,000 Ft. $0.690 $0.73 $0.7242 $0.706 $0.81972 Fiber Holder NO BID $325.00 $253.16 $454.28 $251.33 Fiber Hot Jacket Stripper 3 each NO BID $700.00 $926.08 $864.98 $676.64 Micro Duct 150,000 Ft NO BID $1.385 $1.3182 $1.3196 $1.40 Epoxy for Trench Fill 500 Gallons NO BID $69.80 $53.35 $55.13 $65.33 Fiber Pedestal Boxes 300 each NO BID $410.17 $379.95 $418.89 $429.20 Hand Hole Boxes 300 each NO BID $562.00 $432.61 $532.30 $544.50 TOTAL $213,300.00 $786,551.00 $697,297.56 $745,231.00 $864,397.73 The following vendor submitted a statement of "No Bid": DITCH WITCH / GEORGIA EQUIPMENT SPECIALIST L.L.C. / 5430 GA HIGHWAY 85 / FOREST PARK, GA 30297 VERMEER SOUTHEAST / ATTN: CURT KOPARCEK / PO BOX 7269 / MARIETTA, GA 30065 Bid Opening Bid Item #15-192 Fiber Optic Supplies for Augusta, Georgia - Utilities Department Bid Due: Friday, July 31, 2015 @ 11:00 a.m. Total Number Specifications Mailed Out: 36 Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE Total packages submitted: 6 Total Noncompliant: 1 Page 1 of 1 Commission Meeting Agenda 11/3/2015 2:00 PM Recommendation to award Bid Item #15-192 Fiber Optic Supplies. Department:Utilities Caption:Motion to approve recommendation to award Bid Item #15-192 Fiber Optic Supplies. (Approved by Engineering Services Committee October 27, 2015) Background:With the approval of the Commission, the Utilities Department has established a fiber installation and maintenance crew for the purpose of interconnecting our various sites and devices while allowing us to control outside access to the system. We have also committed to preform fiber installation and maintenance for other departments within the consolidated government as resources are available. We have found that the demand for the fiber and associated materials is very high and our ability to obtain best pricing is limited if we purchase material on a project-by-project basis. We prepared a specification for the materials that we use and the Procurement Department advertised and received bids for Fiber Optic Supplies (Bid Item #15-192). Analysis:We received two qualified bids which meet all of our requirements. The lowest qualified bidder is Georgia Underground & Supply, Inc. The total cost for the requested quantities is $697,297.56. A copy of the bid tabulation and our recommendation memo are attached. Budgeted funds are available in account 506043580-5424910. Financial Impact:$697,297.56 from Budget Account 506043580-5424910 Alternatives:Purchase material on a per project basis (not recommended) Recommendation:Award Bid Item #15-192 Fiber Optic Supplies to the low bidder, Georgia Underground & Supplies, Inc., at a total cost of $697,297.56. Funds are Available in the Following 506043580-5424910 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta Utilities Department o"",.SlIf H,x,.l;k 3i:::::l DATE: TO: FROM: MEMOR,ANDUM September 1612015 Geri Sams, Procurement Director Tom Wiedmeier, P.E.; Director of Utilities t),r'rl SUBJECT: Bid Item 15-210 Palmetto Propane 8" Water Main Based on the fair and reasonable proposal provided by Quality Storm Water Solutions Company, Inc. for REF:1S-2t0, and with the best interest of the City of Augusta in mind, I recommend that Quality Storm Water Solutions Company be awarded the Palmetto Propane 8" Water Main Project contract in the amount of $53,978.00. 360 Bay Street, Suite 180, Augusta, Georgia 30901 (7 06) 312-4132 Fax (7 06) 3t2-4133 WWW.AUGUSTAGA.GOV @@aoo o 0t d d %e Invitation to Bid Sealed bids will be received at this office on Tuesday, September 8, 2015 @ 3:00 p.m. for furnishing: Bid Item 15-210 Palmetto Propane Water Line Project for Utilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $30.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, August 13, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Thursday, August 27, 2015 @ 10:00 a.m. in the Procurement Department, 530 Telfair Street, Room 605. A mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 28, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Revised: 8/15/2011 Au gusta Utiliti.rffi i?t f;8fl t Tom Wiedmeier, P,E,, Director Deanna Davis, P,E., Assistant Director DATE: TO: FROM: SUBJECT: MEMORANDUM September 16,2015 Geri Sams, Procurement Director Tom Wiedmeier, P.E.; Director of Utilities dl^) Bid Item 15-210 Palmetto Propane 8" Water Main \ Based on the fair and reasonable proposal provided by Quality Storm Water Solutions Conlepy, Inc. for REF:I5-2t0, and with the best interest of the City of Augusta in mind, I recommend that Quality Storm Water Solutions Company be awarded the Palmetto Propane 8" Water Main Project contract in the amount of $53,978.00. 360 Bay Street, Suite 180, Augusta, Georgia 30901 (706) 312-4132 Fax (706) 312-4133 WWW.AUGUSTAGA.GOV VENDORS BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 CONTRACT MANAGEMENT INC 1827 KILLINGSWORTH AUGUSTA GA 30904 QUALITY STORM WATER SOLUTIONS 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 Attachment "B"YES YES YES E-Verify #224004 225306 233338 SAVE Form YES YES YES Bid Bond YES YES YES BASE BID TOTAL $101,270.62 $63,205.80 $50,478.00 Alternate Bid Item $2,025.00 $3,500.00 $3,500.00 Bid Opening Bid Item #15-210 Palmetto Propane Water Line Project for Augusta, Georgia - Utilities Department Bid Due: Tuesday, September 8, 2015 @ 3:00 p.m. Total Number Specifications Mailed Out: 4 Total Number Specifications Download (Demandstar): n/a Total Electronic Notifications (Demandstar): n/a Mandatory Pre-Bid/Telephone Conference: 3 Total packages submitted: 3 Total Noncompliant: 0 Page 1 of 1 Commission Meeting Agenda 11/3/2015 2:00 PM Water line extension, Doug Barnard Parkway Department:Augusta Utilities Department Caption:Motion to approve awarding Bid #15-210 to Quality Stormwater Solutions in the amount of $53,978.00. (Approved by Engineering Services Committee October 27, 2015) Background:In its meeting of December 16, 2014, the Commission approved a cost-sharing agreement to extend a water line to the site of the proposed Palmetto Propane facility. This extension would also serve future development in the area. Analysis:This project was bid among our approved Task Order Contractors; Quality Storm Water Solutions was the low bidder at $53,978. Augusta Utilities will be reimbursed approximately $26,989 by the developer pending final contract amount. Financial Impact:Funds for this work are available in account number 507043490- 54-25410/88886666-54-25410 Alternatives:No alternatives are recommended. Recommendation:We recommend award to Quality Stormwater Solutions at a cost of $53,978, with $26,989 being reimbursed by the developer. Funds are Available in the Following Accounts: FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: 507043490-54-25410/88886666-54-25410 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM Minutes Department: Caption:Motion to approve the regular minutes of the Commission held October 20, 2015 and Special Called meeting of the Commission held October 27, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Appt. 4 District Department: Caption:Motion to approve the appointment of Quincy Jordan to the Zoning and Appeals Board representing District 4. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM District 2 appointments Department: Caption:Motion to approve the reappointment of Mr. Peter Hughes to the Augusta Canal Authority representing District 2. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Appt. Tax Assessor Board Department: Caption:Motion to approve the appointment of Mr. Frank Middleton to Board of Tax Assessors to fill the seat held by Bernard Johnson. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Resolution Department:Clerk of Commission Caption:Resolution in support of Veterans. (Requested by Commissioner Bill Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: 2016 AHCDD Proposed ALLOCATIONS Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov 2016 (CDBG) Community Development Block Grant Program B-16-MC-13-0004 Proposed Budget Actual Budget Entitlement $1,689,993.00.00 Program Income $150,000.00 TOTAL $1,839,993.00 IDIS # Project # Projects Proposed Budget Actual Budget Acquisition ($90,305) 16010 Acquisition $90,305.00 Public Facilities ($50,000) 16030 Salvation Army $50,000.00 Clearance/Demolition ($226,130) 16040 Clearance & Demolition $226,130.00 Public Services ($253,500) 16050 Action Ministries $20,000.00 16051 Associacion Latina $20,000.00 16052 Augusta Mini Theatre $25,000.00 16053 CSRA EOA $25,000.00 16054 Family Y $20,000.00 16055 Hope House $20,000.00 16056 MACH $25,000.00 16057 Rachel Longstreet $20,000.00 16058 Salvation Army $20,000.00 16059 United Way $20,000.00 16060 HCD Homeless Transportation $38,500.00 TOTAL $253,500.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov 2016 CDBG PROPOSED ALLOCATIONS (CONTINUED) Proposed Budget Actual Budget Permanent Supportive Housing ($24,483) 16070 Supportive Housing Project(s) $24,483.00 Relocation ($60,000) 16080 Relocation - HCD $60,000.00 Rehabilitation ($685,076) 16140 Housing Rehabilitation Program $685,076.00 Economic Development ($82,500) 16181 Small Business Development $82,500.00 General Administration ($367,999) 16210 HCD Administrative (20% cap including PI) $347,999.00 16211 Fair Housing $20,000.00 TOTAL $367,999.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov 2016 Emergency Solution Grant (ESG) Program Proposed Budget Actual Budget Entitlement $151,819.00 Program Income $0.00 TOTAL $151,819.00 IDIS # Project # Projects E161 Action Ministries $23,250.00 E162 CSRA EOA $20,250.00 E163 Hope House $15,000.00 E165 Safe Homes $21,433.00 E166 The Salvation Army $25,000.00 E167 St. Stephen’s Ministry $15,000.00 E168 United Way $17,000.00 E169 HCD Administration (7% cap) $11,386.00 E170 Augusta Outreach $3,500.00 TOTAL $151,819.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov 2016 HOME Investment Partnerships Program Proposed Budget Actual Budget Entitlement $673,471.00 Program Income $235,000.00 TOTAL $908,471.00 IDIS # Project # Projects Housing Redevelopment Initiative $560,103.25 CHDO Set-aside (15% minimum) $101,020.65 Homeowner Assistance Program $150,000.00 CHDO Operating $30,000.00 HCD Administrative (10% cap) $67,347.10 TOTAL $908,471.00 Housing and Community Development 925 Laney-Walker Boulevard, Augusta, GA 30901 (706) 821-1797 – Fax (706) 821-1784 – TDD – 821-1783 www.augustaga.gov 2016 HOPWA Housing Opportunities for Persons with AIDS GA-H-16-F002 Proposed Budget Actual Budget Entitlement $1,072,089.00 Program Income $0.00 TOTAL $1,072,089.00 IDIS # Project # Projects Hope Health, Inc. $224,926.00 St. Stephens Ministry $215,000.00 Family Initiative of the CSRA $225,000.00 East Augusta CDC $225,000.00 Promise Land CDC $150,000.00 Administration (3% cap) $32,163.00 TOTAL $1,072,089.00 A RESOLUTION AUTHORIZING THE SUBMISSION OF THE ANNUAL ACTION PLAN FOR YEAR 2016 AND GRANTING THE AUTHORITY TO GIVE ASSURANCES AND CERTIFICATIONS AS REQUIRED BY THE SECRETARY OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND GRANTING THE AUTHORITY TO EXECUTE THE CONSOLIDATED PLAN AND ACTION PLAN AS APPROVED. WHEREAS, Augusta-Richmond County has availed itself of the provisions of the Housing and Community Development Act of 1974, as amended and the Housing and Community Development Act of 1987; and WHEREAS, it is necessary to submit a Year 2016 Action Plan as a prerequisite to receiving Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Emergency Solutions Grants (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) funds after public hearings have been held and projects suggested by citizens have been given careful and serious consideration; and WHEREAS, in order to expedite the orderly execution of the assurances, certifications and Grant Agreement, the Mayor is hereby given authority to provide such assurances, certifications and execute the Grant Agreement as required by the Secretary; and WHEREAS, in order to expedite the federal programs included in the plan, the Housing and Community Development Department is given authority to carry out the programs as approved by Augusta-Richmond County Commission. NOW, THEREFORE, BE IT RESOLVED: That the Mayor and the Housing and Community Development Department be authorized to prepare and submit the Year 2016 Action Plan and amendments thereto as well as provide the required assurances, certifications, and execution of the Grant Agreement; and BE IT FURTHER RESOLVED: That the Housing and Community Development Department be authorized to carry out the orderly execution of the Year 2016 Action Plan as approved by the Augusta-Richmond County Commission in compliance with all applicable law, rules, and regulations. ATTEST: AUGUSTA, GEORGIA BY: ___________________________________ Hardie Davis, Jr. Mayor __________________________________ Lena J. Bonner Clerk of Commission CERTIFICATION I, Lena J. Bonner, Clerk of Commission, hereby certify that the above is a true and correct copy of a Resolution as adopted by said AUGUSTA-RICHMOND COUNTY COMMISSION in meeting held on October 6, 2015. S E A L ____________________________________ Lena J. Bonner Clerk of Commission Commission Meeting Agenda 11/3/2015 2:00 PM 2016 Annual Action Plan Department:Housing and Community Development Caption:Motion to approve the Year 2016 Annual Action Plan for Community Development Block Grant (CDBG) Program, Home Investment Partnerships (HOME) Program, Emergency Solutions Grant (ESG) Program, Housing Opportunities for Persons with AIDS (HOPWA) Program. (Approved by Administrative Services Committee September 29, 2015) (Agenda item inadvertently left off agenda after 30-day public comment period) Background:In order to fulfill statutory and regulatory requirements mandated by the U.S. Department of Housing and Urban Development with regard to the 2016 Action Plan, the City of Augusta is required to make available for public comment the 2016 Action Plan that provides the jurisdiction an opportunity to review the City of Augusta, Housing and Community Development Department’s local strategy to address needs in the areas of community development, economic development, housing and homelessness. This proposal includes an Action Plan for 2016 with a budget that includes anticipated funding allocations for the Community Development Block Grant ($1,689,993), HOME ($673,471), ESG ($151,819) and HOPWA ($1,072,089) plus CDBG Program Income from loan repayments of $150,000 and HOME loan repayments of $235,000. Analysis:If supported by the Augusta Commission, the Housing and Community Development Department will be capable of funding these projects in accordance with the submission of the 2016 Annual Action Plan to the U. S. Department of Housing and Urban Development (HUD). Financial Impact:If approved by the City Commission, the Plan will continue to provide funding of needed services and housing projects for low- to moderate-income households throughout the City of Augusta. Alternatives:None Recommended. Recommendation:Accept the 2016 Annual Action Plan by Resolution at the conclusion of the thirty (30) day public comment period. Funds are Available in the Following Accounts: N/A. REVIEWED AND APPROVED BY: Commission Meeting Agenda 11/3/2015 2:00 PM Affidavit Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: