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HomeMy WebLinkAbout2015-10-06-Meeting Minutes Commission Meeting Agenda Commission Chamber - 10/6/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Frantom, M. Williams, Fennoy, Hasan, Davis and Smith, members of Augusta Richmond County Commission. Absent: Hon. D. Williams, member of Augusta Richmond County Commission. INVOCATION: Reverend Doctor Melvin G. Lowry, Northeast Georgia Presbytery. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. Five (5) minute time limit per delegation DELEGATIONS A. Overview of the Age-Friendly (Livable Communities) Program, by Communications Domain Committee Member. (Requested by Commissioner Bill Lockett) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Allen. B. Ms. Romell Cooks, AARP Volunteer - presentation on how AARP's Livability Index may be utilized to enhance the quality of life of all ARC Citizens. How your community or neighborhood may be ranked with other communities or neighborhoods in regards to quality of life concerns. (Requested by Commissioner Bill Lockett) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Romell Cooks. C. An analysis of the economic impact of being designated as an Age-Friendly Community. (Requested by Commissioner Bill Lockett) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Commissioner Lockett. D. Ms. Deloris Slade regarding hazardous contamination on Walton Way. Item Action: None Deloris_Slade.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Slade. CONSENT AGENDA (Items 1-27) PLANNING 1. ZA-R-241 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Section 3 – 12 (Special Building Setbacks) of the Comprehensive Zoning Ordinance for Augusta, Georgia by amending the 45 foot special setback for Pleasant Home Road by removing the section from Bobby Jones Expressway to Professional Parkway. (Approved by the Commission September 15, 2015 - second reading) Item Action: Approved ZA-R-241.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes PUBLIC SERVICES 2. Motion to approve New Application: A. N. 15-51: request by Alexander J H Bentley for an on premise consumption Beer & Wine License to be used in connection with Bentley Brothers located at 2825 Washington Rd Ste H2. District 7. Super District 10. (Approved by Public Services Committee September 29, 2015) Item Action: Approved Bentley_Brothers.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 3. Motion to approve a request by Raiford Dunbar for a Sunday Sales license to be used in connection with Flame Bar & Grill located at 830 Broad Street. District 1. Super District 9. (Approved by Public Services Committee September 29, 2015) Item Action: Approved Flame_Bar.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 4. Motion to approve New Application: A.N. 15-49: request by Brey R. Sloan for a Wholesale Beer License to be used in connection with Riverwatch Brewing, LLC located at 1150 Fifth Street Bldg 61. District 1. Super District 9. (Approved by Public Services Committee September 29, 2015) Item Action: Approved Riverwatch_Brewing_LLC.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 5. Motion to approve Contract Modification #1 to the Dalzelling Design Landscaping, Inc. Contract for miscellaneous landscaping improvements. (Approved by Public Services Committee September 29, 2015) Item Action: Approved Contract_Modification_1__Dalzell.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 6. Motion to approve a request by Linda S. Christie for a Therapeutic Massage Operators License to be used in connection with Healthy Interests located at 19 Mulberry Lane. District 7. Super District 10(Approved by Public Services Committee September 29, 2015). Item Action: Approved Healthy_Interests.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes ADMINISTRATIVE SERVICES 7. Motion to approve the appointment of a Commission Rules Review Sub- Committee consisting of Commissioners Mary Davis, William Lockett, Sean Frantom, and Sammie Sias. (Approved by Administrative Services Committee September 29, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes PUBLIC SAFETY 8. Motion to approve Grant-Based Service Agreement for an Accountability Court Case Manager. (Approved by Public Safety Committee September 29, 2015) Item Action: Approved Case_Management_Service_Agreement_(FINAL).docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 9. Motion to approve entering into an MOU with the State of Georgia Emergency Management Agency to support all-hazards emergency management missions and to authorize the Mayor to execute the appropriate documents. (Approved by Public Safety Committee September 29, 2015) Item Action: Approved Augusta-Richmond_County_MOU_w_Exhibit.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 10. Motion to approve Logicalis to upgrade Augusta’s Unified Communications Application Upgrade from 8.5/6 to 10.6. (Approved by Public Safety Committee September 29, 2015) Item Action: Approved CiscoSOW.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes FINANCE 11. Motion to approve the replacement of 2 automobiles for the Solicitor’s Office. (Approved by Finance Committee September 29, 2015) Item Action: Approved Eval_Solicitor.xls Att-pol_impala-solicitor.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 12. Motion to approve a request from Augusta Pride regarding a waiver of the usage, cleanup fees for the Augusta Commons and the fee for hanging a banner downtown concerning the 7th Annual Festival to be held in June, 2016. (Approved by Finance Committee September 29, 2015) Item Action: Approved Augusta_Pride.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve adding the correction of this item to the agenda and approve waiving the usage and cleanup fees only and deleting the portion regarding the fee for hanging a banner downtown. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Lockett Passes ENGINEERING SERVICES 13. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and temporary driveway easement (Parcel 069-3-003-01-0) 3376 Milledgeville Road. (Approved by Engineering Services Committee September 29, 2015) Item Action: Approved Agenda_Item_-_Adams__Proden_3376_Milledgeville.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 14. Motion to approve Professional Services Proposal from Cranston Engineering Group, P.C. for the Alternate Downtown Water Feed 2014 CIP Bond Project in the amount of $379,370. (Approved by Engineering Services Committee September 29, 2015) Item Action: Approved Alternate_Downtown_Feed_ARC_Approval_letter.pdf Alternate_Downtown_Feed_Directors_Memo_Signed.pdf Alternate_Downtown_Feed_Project_Map.pdf Alternate_Downtown_Feed_Fee_Proposal.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 15. Motion to approve Johnson, Laschober, and Associates (JLA) Design Change Order 5 in the amount of $51,584.00 for the Butler Creek West Sanitary Sewer Upgrades, project number 60106. (Approved by Engineering Services Committee September 29, 2015) Item Action: Approved JLA_butler_creek_Change_Order_No._5__8-12-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 16. Motion to approve of change order in the amount of $49,563.85 to Blair Construction for the Pine Log Road Sanitary Sewer Installation Emergency Item Action: Task Order Project. (Approved by Engineering Services Committee September 29, 2015) Approved Pine_Log_Road_Award.pdf Pine_Log_Road_Final_Pay_Estimate.pdf Pine_Log_Road_Project_Map.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 17. Motion to approve awarding a contract to CSRA Testing and Engineering in the amount of $52,750.00. RFP 15-176 (Approved by Engineering Services Committe September 29, 2015) Item Action: Approved CSRA_Appr._Memo.pdf Request_for_Proposal_sent_to_newspaper.pdf 15-176_TAB.pdf 15-176_Cumulative_Eval.pdf Process_Regarding_RFPs.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 18. Consider approval of construction change order in the amount of $156,516.95 for the Gordon Hwy 16” Water Main project by Eagle Utility Contracting, Inc. Bid item #14-175. Item Action: Approved Gordon_Hwy_16_WM_CO_Eagle_Proposal.pdf Gordon_Hwy_16_WM_CO_Form.pdf Gordon_Hwy_16_WM_CO_Map.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 19. Motion to approve a revision to Augusta, Georgia Code, Title 4 Chapter 2, section 4-2-2, to provide standards for unlawful dumping or storing of solid waste, or the accumulation of weeds and noxious vegetation on vacant lots and unoccupied parcels of land. (Approved by Augusta Commission September 15, 2015-second reading) Item Action: Approved 2015.08_Vacant_Lot_Ordinance_proposed_changes_.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 20. Motion to approve and receive as information the Emergency Construction Services on the Thomas Lane Drainage System Failure in the amount of $89,939.34 to Sitec LLC; funded from SPLOST Phase VI as requested by AED. (Approved by Engineering Services Committee September 29, 2015) Item Action: Approved REV_02_Actuals_for_3003_Thomas_Ln_091015.xlsx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 21. Motion to supplement the city’s contract with RJ Haynie and Associates in the amount of $39,335 to provide traffic signal mast arm repair services for the intersection of Sand Bar Ferry Road and Laney Walker Boulevard as requested by AED/TE. (Approved by Engineering Services Committee September 29, 2015) Item Action: Approved City_of_Augusta_Damage_Repair_Lanny_Walker_Blvd_Ext_@_Sand_Bar_Ferry_Rd_....pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 22. Motion to approve award of Construction Contract to Reeves Construction Company in the amount of $568,145.00 for Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement Project - Phase 1 as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-159(Approved by Engineering Services Committee September 29, 2015) Item Action: Approved CPB._Change_Number_Five_8.20.2015.xlsx Invitation_to_Bid_sent_to_newspaper.pdf TAB_SHEET_OFFICIAL.pdf Mandatory_Pre_Bid_Sign-In_Sheet.pdf Recommendation_Letter_Dept._response_to_over_budget_Letter.pdf Mail_List_and_Demandstar_Planholders.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to Approve approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 23. Motion to approve Resolution to terminate EDA Grant for the Rockwood Pigments Effluent Force Main Extension Project. (Approved by Engineering Services Committee September 29, 2015) Item Action: Approved Rockwood_Pigments_Terminate_Grant_Resolution.pdf Rockwood_Pigments_Terminate_Grant_Map.pdf Rockwood_Pigments_Terminate_Grant_EDA_Award_Form.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 24. Motion to approve Professional Services Proposal from Johnson, Laschober and Associates, P.C. for the Spirit Creek Trunk Sewer Rehabilitation 2014 CIP Bond Project in the amount of $431,500. (Approved by Engineering Services Committee September 29, 2015) Item Action: Approved Spirit_Creek_Sewer_Rehab__Fee_Proposal.pdf Spirit_Creek_Sewer_Rehab_Directors_Memo_Signed.pdf Spirit_Creek_Sewer_Rehab_Project_Map.pdf Spirt_Creek_Sewer_Rehab_ARC_Approval_letter.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 25. Motion to authorize Amendment One to the City of Augusta contract with AMEC Foster Wheeler Environmental & Infrastructure, Inc. in the amount of Item Action: $192,500 for the Stormwater Utility Fee Implementation Project. (Approved by Engineering Services Committee September 29, 2015). Approved CPB._Amendment_one_AMEC_8.25.2015.xlsx SA_1_AMEC_8.17.2015.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 26. Motion to approve award of Construction Contract to R. J. Haynie & Associates, Inc. in the amount of $5,517,131.00 for Transportation Investment Act (TIA) Project, Signal Modernization Walton Way – Phases II & III as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-193(Approved by Engineering Services Committee September 29, 2015) Item Action: Approved CPB_award_construction_8.27.2015.xlsx AED-Bid_Award_Recommendation_08.20.2015.pdf Invitation_to_Bid_sent_to_newspaper.doc Sign-in_sheet_Mandatory_Pre-Bid.pdf Mail_Labels.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes PETITIONS AND COMMUNICATIONS 27. Motion to approve the regular minutes of the Commission held September 15, 2015 and Special Called meetings of the Commission held September 18 & 29, 2015. Item Action: Approved Regular_Commission_Meeting_September_15_2015.pdf Called_Commission_Meeting_September_18_2015.pdf Called_Commission_Meeting_September_29_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 9- 0. Commissioner Sammie Sias Commissioner William Lockett Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 10/6/2015 AUGUSTA COMMISSION REGULAR AGENDA 10/6/2015 (Items 28-33) ADMINISTRATIVE SERVICES 28. Discuss the process/policy for the selection of names of officials listed on the Municipal Building Plaque. (Requested by Commissioner Marion Williams) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to refer this item to the Administrative Services Committee to develop a policy for the Commissioner Commissioner Defer selection of names on plaques for all future government buildings. Mr. Lockett out. Motion Passes 8-0. Marion Williams William Fennoy Passes 29. Motion to approve hiring one of the finalists for the position of Director of Compliance. (Requested by Commissioner Sammie Sias) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve rescheduling this item to the October 20 Commission meeting. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Lockett Passes 30. Discuss DBE Liaisons that are written in city contracts. (Requested by Commissioner Marion Williams) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Mr. Lockett out. Motion Passes 8-0. Commissioner Marion Williams Commissioner Ben Hasan Passes FINANCE 31. Purchase of vehicle for the mayor. (Requested by Commissioner Bill Fennoy) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to add and approve the withdrawal of this request. Motion Passes 9-0. Commissioner Sammie Sias Commissioner William Lockett Passes PETITIONS AND COMMUNICATIONS 32. Rescind the commission's April 21, 2015 appointments of the legislative delegation's appointments to Augusta-Richmond County Tax Assessor's Board in accordance with the constitutional amendment (Ga. L. 1956, p. 453) and (GA. L. 1999, p.3599) which gives that authority to the legislative delegation. Item Action: Approved 1999_Amendment_Tax_Assessor_s_Bd..pdf Ltr._Chas_Smith_2.9.15.pdf Minutes_April_21.2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve rescinding the action that was taken by the Commission on April 21. Commissioner Ben Hasan Commissioner Marion Williams Other No action is taken on this motion. Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to clarify and acknowledge that the action taken by the Commission on April 21, 2015 regarding the two sitting Tax Assessors Board members, namely Robert O'Neal and Brian Approve Simkins, previously appointed by the local Legislative Delegation, was not an effort by this commission to appoint said persons to the Board or create a new term of office for said members as such powers lie solely in the purview of the local Legislative Delegation and such action had no legal or binding effect on the term of office or membership of the Board of Tax Assessors. Mr. Lockett out. Motion Passes 8-0. Commissioner Marion Williams Commissioner William Fennoy Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve tasking the attorney with reviewing closely these appointments and the cause that the Commission made them on April 21 for Super Districts 9 and 10 appointees and report back to this body. Commissioner Ben Hasan Commissioner Mary Davis No vote was taken on this motion. ADDENDUM 33. Approve Supplemental Agreement No. 2 between the Department of Transportation, State of Georgia and the City of Augusta for James Brown Streetscape Phase 1 (P.I. #0009126) to extend the completion date for the project to December 31, 2016. Item Action: Approved Motions Motion Made Seconded Motion Upcoming Meetings www.augustaga.gov Type Motion Text By By Result Unanimous consent is given to add this item to the agenda. Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. Lockett out. Motion Passes 8-0. Commissioner Marion Williams Commissioner Mary Davis Passes LEGAL MEETING A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 34. Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Commission Meeting Agenda 10/6/2015 2:00 PM Attendance 10/6/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Invocation Department: Caption:Reverend Doctor Melvin G. Lowry, Northeast Georgia Presbytery. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Age-Friendly Department: Caption:Overview of the Age-Friendly (Livable Communities) Program, by Communications Domain Committee Member. (Requested by Commissioner Bill Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM AARP Department: Caption: Ms. Romell Cooks, AARP Volunteer - presentation on how AARP's Livability Index may be utilized to enhance the quality of life of all ARC Citizens. How your community or neighborhood may be ranked with other communities or neighborhoods in regards to quality of life concerns. (Requested by Commissioner Bill Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Age-Friendly Community economic impact Department: Caption:An analysis of the economic impact of being designated as an Age-Friendly Community. (Requested by Commissioner Bill Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Deloris Opapeju Department: Caption:Ms. Deloris Slade regarding hazardous contamination on Walton Way. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM ZA-R-241 Department:Planning Commission Caption: ZA-R-241 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Section 3 – 12 (Special Building Setbacks) of the Comprehensive Zoning Ordinance for Augusta, Georgia by amending the 45 foot special setback for Pleasant Home Road by removing the section from Bobby Jones Expressway to Professional Parkway. (Approved by the Commission September 15, 2015 - second reading) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A. N. 15-51: request by Alexander J H Bentley for an on premise consumption Beer & Wine License to be used in connection with Bentley Brothers located at 2825 Washington Rd Ste H2. District 7. Super District 10. (Approved by Public Services Committee September 29, 2015) Background:The is a New Application. Analysis:This applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant wil pay a pro-rated fee of $625.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 10/6/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve a request by Raiford Dunbar for a Sunday Sales license to be used in connection with Flame Bar & Grill located at 830 Broad Street. District 1. Super District 9. (Approved by Public Services Committee September 29, 2015) Background:This is a new request. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1,270.00. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 10/6/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:Motion to approve New Application: A.N. 15-49: request by Brey R. Sloan for a Wholesale Beer License to be used in connection with Riverwatch Brewing, LLC located at 1150 Fifth Street Bldg 61. District 1. Super District 9. (Approved by Public Services Committee September 29, 2015) Background:This is a New Application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $332.50. Alternatives: Recommendation:The Planning & Development recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission CONTRACT MODIFICATION NUMBER 1 OWNER: Augusta Regional Airport CONTRACTOR: Dalzell Design Landscaping, Inc. 1501 Aviation Way 175 Sweetwater Road Augusta, GA 30906 North Augusta, SC 29860 PROJECT NAME: Misc. Landscaping Improvements CONTRACT DATE: February 25th, 2015 PROJECT NUMBER: Augusta Richmond County Bid Number 14-241 NO WORK COVERED BY THIS CHANGE ORDER MAY PROCEED UNTIL CONTRACTOR IS IN RECEIPT OF A COPY FULLY EXECUTED BY THE CONTRACTOR, THE OWNER AND THE ENGINEER. IF CONTRACTOR IS IN AGREEMENT WITH THIS CHANGE, CONTRACTOR SHOULD EXECUTE ALL COPIES AND RETURN ALL COPIES TO THE CONSTRUCTION PROJECT MANAGER WITHIN SEVEN (7) CALENDAR DAYS. THIS CHANGE WILL INCREASE OR DECREASE THE CONTRACT AMOUNT AND TIME TO COMPLETE BY THE AMOUNT SHOWN BELOW. ALL OTHER TERMS OF THE CONTRACT, INCLUDING THE GENERAL, SUPPLEMENTARY AND OTHER CONDITIONS OF THE CONTRACT SHALL APPLY TO THIS CHANGE ORDER UNLESS EXPRESSLY MODIFIED BY THIS CHANGE. DESCRIPTION OF CHANGE: Changes generally consist of Owner's requested modifications to install a drainage structure and 6” corrugated plastic pipe on the north side of the entrance road to relieve poor drainage in this area. ORIGINAL TOTAL CONTRACT PRICE $184,009.50 APPROVED COST ADDITIONS (DELETIONS) TO DATE 0.00 AMOUNT OF THIS CHANGE ORDER $3,310.00 REVISED TOTAL CONTRACT PRICE $187,319.50 PERCENTAGE FOR THIS CHANGE ORDER OF ORIGINAL CONTRACT PRICE 1.80% TOTAL CHANGE ORDER PERCENTAGE OF ORIGINAL CONTRACT PRICE 1.80% ORIGINAL TOTAL CONTRACT CALENDAR DAYS 63 CALENDAR DAY ADDITIONS (DELETIONS) PREVIOUS CHANGE ORDERS 0 CALENDAR DAY ADDITIONS (DELETIONS) THIS CHANGE ORDER 5 REVISED TOTAL CONTRACT CALENDAR DAYS 68 CONTRACTOR ACKNOWLEDGES, BY ITS EXECUTION AND ACCEPTANCE OF THIS CHANGE ORDER, THAT THE ADJUSTMENTS IN CONTRACT PRICE AND TIME SHOWN HEREON CONSTITUTES FULL AND COMPLETE COMPENSATION AND SATISFACTION FOR ALL COSTS AND MODIFICATIONS OF PERFORMANCE TIME INCURRED BY THE CONTRACTOR AS A RESULT OF THIS CHANGE ORDER. NO OTHER CLAIM FOR INCREASED COST OF PERFORMANCE OR MODIFICATIONS OF TIME WILL BE GRANTED BY THE OWNER FOR THIS WORK COVERED BY THIS CHANGE. THE CONTRACTOR HEREBY WAIVES AND RELEASE ANY FURTHER CLAMS FOR COST OR TIME AGAINST THE OWNER ARISING FROM OR RELATING TO THE MATTERS OF WORK SET FORTH OR CONTEMPLATED BY THIS CHANGE ORDER. CONTRACTOR'S ACCEPTANCE Contractor: Dalzell Design Landscaping, Inc. Signature Date Typed Name Title A/E RECOMMENDED FOR APPROVAL Engineer: Mead & Hunt, Inc. Signature Date Gary Siegfried, P.E. Project Manager Typed Name Title OWNER RECOMMENDED FOR APPROVAL Owner: Augusta Regional Airport Signature Date Cedric Johnson Aviation Commission Chairman Typed Name Title CONTRACT MODIFICATION NUMBER 1 OWNER: Augusta Regional Airport CONTRACTOR: Dalzell Design Landscaping, Inc. 1501 Aviation Way 175 Sweetwater Road Augusta, GA 30906 North Augusta, SC 29860 PROJECT NAME: Misc. Landscaping Improvements CONTRACT DATE: February 25, 2015 PROJECT NUMBER: Augusta Richmond County Bid Number 14-241 DESCRIPTION OF QUANTITY CHANGES, COST CHANGES AND JUSTIFICATION During the execution of the Miscellaneous Landscaping Improvements Project (the Project), electrical service was encountered within the Project limits which made it impossible to properly grade the ditch on the north side of the entrance road. The work added by this contract modification includes installation of a small inlet structure and 180 linear feet of 6” corrugated plastic pipe to relieve ponding on the entrance road that has resulted from the grading. The costs associated with all items described below have been reviewed and found to be reasonable. NEW ITEMS 1. Install 6” solid, corrugated plastic pipe, add 12” drain box, seed and mulch disturbed areas ADD / (DELETE): 1 LS at $2,460.00 COST ADDITION / (DELETION): $2,460.00 2. Install concrete end section on 6” corrugated plastic pipe and rip rap. ADD / (DELETE): 1 LS at $850.00 COST ADDITION / (DELETION): $850.00 Commission Meeting Agenda 10/6/2015 2:00 PM CONTRACT MODIFICATION #1 – DALZELLING DESIGN LANDSCAPING, INC - MISCELLANEOUS LANDSCAPING IMPROVEMENTS PROJECT Department:Augusta Regional Airport Caption:Motion to approve Contract Modification #1 to the Dalzelling Design Landscaping, Inc. Contract for miscellaneous landscaping improvements. (Approved by Public Services Committee September 29, 2015) Background:In an effort to improve the appearance of the Airport entrances, the Airport awarded a contract to Dalzelling Design Landscaping, Inc. to perform work on the landscaped beds located at the North and Main Entrances and a bed located east of the Main Entrance between the entrance road and the large flag (just west of the long term parking lot). The contract amount was $184,009.50. The contractor is in the final stage of the project. Analysis:After installation of the plants and irrigation system, it was discovered that excess water was ponding on the roadway after operation of the irrigation system. The problem is caused by a previously installed drainage structure that is higher than the surrounding terrain. In order to eliminate the issue, the Airport requested that the contractor submit a proposal to install a new drainage structure and 6’ corrugated plastic pipe on the north side of the south entrance road. The total cost of the improvement is $3,310.00. The engineering consultant, Mead & Hunt has reviewed the proposal and considers the costs to be reasonable. The project is being funded with Customer Facility Charges and is within budget. The contract time will be increased by five (5) days to 68 days. Financial Impact:Original Contract $184,009.50 Contract Modification #1 $3,310.00 Revised Contract Amount $187,319.50 Alternatives:Deny request. Recommendation:Approve the Contract Modification to Dalzelling Design Landscaping Contract in the amount of $3,310.00. Funds are Available in the Following Accounts: 551-08-1201/5412120 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 10/6/2015 2:00 PM Therapeutic Massage Operators License Department:Planning & Development Caption:Motion to approve a request by Linda S. Christie for a Therapeutic Massage Operators License to be used in connection with Healthy Interests located at 19 Mulberry Lane. District 7. Super District 10(Approved by Public Services Committee September 29, 2015). Background:This is a New Location. Analysis:This applicant meets the requirements of the City of Augusta's Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a fee of $121.00. Alternatives: Recommendation:Planning & Develpoment recommends approval. The R.C.S.O. recommends approval. The applicant has been approved by the BZA. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Law Administrator Clerk of Commission Commission Meeting Agenda 10/6/2015 2:00 PM Subcommittee Rules and Procedures Department: Caption:Motion to approve the appointment of a Commission Rules Review Sub-Committee consisting of Commissioners Mary Davis, William Lockett, Sean Frantom, and Sammie Sias. (Approved by Administrative Services Committee September 29, 2015) Background:The concept of this committee came out of the Mayor/Commission Retreat held on 14 September 2015. The committee shall review the rules and make recommendations to improve commission meeting or clarify any confusing language. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Buildings Plaque Department: Caption:Discuss the process/policy for the selection of names of officials listed on the Municipal Building Plaque. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Compliance Director Department: Caption:Motion to approve hiring one of the finalists for the position of Director of Compliance. (Requested by Commissioner Sammie Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM DBE Laision Department: Caption:Discuss DBE Liaisons that are written in city contracts. (Requested by Commissioner Marion Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: AUGUSTA JUDICIAL CIRCUIT/BURKE COUNTY, COLUMBIA COUNTY, AND RICHMOND COUNTY GEORGIA Augusta Judicial Circuit Accountability Courts James H. Ruffin, Jr. Courthouse 735 James Brown Blvd., Suite 2200 Augusta, GA 30901 James G. Blanchard, Jr. SUPERIOR COURT JUDGE Elaina Ashley, Coordinator (706) 823-4424 AGREEMENT THIS AGREEMENT is effective as of the 1st day of October, 2015, by and between AUGUSTA- RICHMOND COUNTY, a political subdivision of the State of Georgia, acting by and through its governing authority, the Augusta-Richmond County Board of Com missioners (“County”) in conjunction with the Augusta Judicial Circuit Accountability Courts (Adult Felony Drug, M ental Health, and Veterans Treatment Courts) and Patricia Kelly (herein “Contractor”), collectively referred to as the “Parties.” This Agreement constitutes the entire understanding between Augusta Judicial Circuit Accountability Courts and Patricia Kelly for the services of Case M anagement and shall not be modified or altered in any way without the express written agreement of all parties. WITNESSETH THAT: WHEREAS, the County and the Augusta Judicial Circuit Accountability Courts desire to obtain a Contractor to provide services generally described as Case M anagement Services (the “W ork”); and WHEREAS, the County finds that specialized knowledge, skills, and training are necessary to perform the W ork contemplated under this Agreement; and WHEREAS, the Contractor has represented that s/he is qualified by training and experience to perform the W ork; and, WHEREAS, the Contractor has agreed to provide such services as outlined in this agreement; and, WHEREAS, the public interest will be served by this Agreem ent; and, NOW, THEREFORE, the Parties hereby do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Project Description The project is described as Case M anagement Services. B. The Work The W ork to be completed under this Agreement (the “W ork”) consists of the following: The Contractor shall perform the following services for those adult offenders referred to the Augusta Judicial Circuit Accountability Courts (referred to herein as “Superior Court” or “Court”). a. Case Management Services. The Contractor shall provide the following services: M onitor participants placed in the Accountability Courts by Superior Court, and advises participants of program requirements/conditions; conducts visual observations for participants, confirms participant’s residences, employment or other situations. 1. Case management planning follows individuals from assessment and systematically addresses core risk factors associated with treatment as well as link participants with the appropriate level of treatment deemed necessary. 2. Contractor collects urine/saliva samples specific to drug testing, administers drug tests, and reports results to the Accountability Courts Coordinator. 3. Contractor will report violations or cases of compliance/non-compliance to the court, establish, update, manage (research and update records as needed) case files, and enter case information into computerized case management system. 4. Contractor must attend court sessions and other relevant hearings, testify at court hearings regarding violations, policies, procedures or other issues. 5. Contractor connects participants to ancillary services and assists with programmatic needs. 6. Contractor will submit summaries regarding participant progress to the Accountability Courts Coordinator by specified deadlines. b. Communication. The Contractor shall utilize the Accountability Court Coordinator as the Centralized Clearinghouse of Information/Communications. a. The Contractor shall deliver weekly written participant reports to the Coordinator. 1. Participant reports shall consist of general details as to the participants who received case management services for the week, their compliance and/or non-compliance with case management requests, and their program status. A reporting form will be provided by the Superior Court. a. The Contractor shall meet weekly (and/or at such dates/times deemed necessary by the Coordinator and/or Contractor) with the Coordinator so that there may be a "briefing" (or information gathering session) as to the participants who received (and/or are to receive) treatment services for that week. b. In the event that the Contractor determines that a participant needs case management/ancillary services, the Contractor shall provide case management referrals for ancillary services to the participant with notification given to the Coordinator. c. Trainings and Court Sessions. The Contractor will not charge the Court for attendance of its personnel at any count-sanctioned trainings, conferences, programs, or court sessions. Such attendance is covered by the overall scope of services of treatment. C. Schedule, Completion Date, and Term of Agreement Contractor warrants and represents that it will perform its services in a prompt and timely manner, which shall not impose delays on the progress of the W ork. This Agreement shall, after signature of both parties, begin on October 1, 2015 and end on June 30, 2016. This contract may be renewed by the parties for up to four (4) one year periods thereafter, upon written approval of both parties (Augusta-Richmond County Commission and Patricia Kelly). In the event of termination of this Agreement by Contractor or by the Circuit, the Contractor shall be entitled to receive payment only for work actually performed prior to termination. II. WORK CHANGES A. The Circuit reserves the right to order changes in the W ork to be performed under exhibit “A” by altering, adding to, or deducting from the W ork. All such changes shall be incorporated in written change orders executed by the Contractor and the Circuit. Such change orders shall specify the changes ordered and any necessary adjustment of com pensation and completion time. The parties will negotiate to reach an agreement. If an agreement cannot be reached, the original contract scope of work stands. B. Any W ork added to the scope of this Agreement by a change order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written change order duly executed on behalf of the County and the Contractor. C. The Superior Court Judge assigned to the Accountability Courts, or his/her designee, has authority to execute without further action of the Augusta Judicial Circuit, any change orders to be agreed upon by the Contractor as stated above so long as their total effect does not materially alter the terms of this Agreement or materially increase the total amount to be paid under this Agreement, as set forth in Section III below. III. COMPENSATION AND METHOD OF PAYMENT A. Case Management Services The Contractor shall be compensated in the amount of $17.43 per hour, with maximum compensation not to exceed $1,307.25 bi-monthly or $34,000.00 annually. The contractor shall work no more than 37.5 hours per week. The contractor must meet all job description requirements listed in this document. Compensation is specifically for case management services provided for the Accountability Courts Programs. B. Prompt Payment Act The terms of this agreement supersede any and all provisions of the Georgia Prompt Payment Act. IV. COVENANT OF CONTRACTOR A. Expertise of Contractor Contractor accepts the relationship of trust and confidence established between it and the county, recognizing that the Circuit’s intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and skill and judgment to provide the services in pursuit of the timely and competent completion of the W ork undertaken by Contractor under this Agreement. B. Circuit's Reliance on the Work The Contractor acknowledges and agrees that the Circuit does not undertake to approve or pass upon matters of expertise of the Contractor and, therefore, the Circuit bears no responsibility for Contractor’s services performed under this Agreement. C. Assignment of Agreement The Contractor agrees not to assign or transfer any interest in, nor delegate any duties of this Agreement, without prior express, written consent of the Circuit. As to any approved subcontractors, the Contractor shall be solely responsible for reimbursing them and the Circuit shall have no obligation to them. D. Responsibility of Contractor and Indemnification of Circuit The Contractor covenants and agrees to take and assume all responsibility for the services rendered in connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Contractor shall defend, indemnify and hold harmless the Circuit, its officers, boards, commissions, elected officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney's fees, which may be the result of willful, negligent or tortious conduct arising out of the W ork, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the Circuit or any of its agents or employees, by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and defend the Circuit, its members, officers, agents, employees and volunteers shall survive termination of this Agreement. F. Independent Contractor Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the services as an independent contractor and not as the agent or employee of the Circuit or the County. The Contractor agrees to be solely responsible for its own matters relating to the time and place the services are performed; the instrumentalities, tools, supplies and/or materials necessary to complete the services; hiring of Contractors, agents or employees to complete the services; and the payment of employees, including compliance with Social Security, withholding and all other regulations governing such matters. The Contractor agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement Any provisions of this Agreement that may appear to give the Circuit the right to direct Contractor as to the details of the services to be performed by Contractor or to exercise a measure of control over such services will be deemed to mean that Contractor shall follow the directions of the Circuit with regard to the results of such services only. G. Records and Reports (1) Records: (a.) Records shall be established and maintained by the Contractor in accordance with requirements prescribed by the Circuit with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from 'the date that final payment is made under this Agreement. Furthermore, records that are the subject of audit findings shall be retained for three years or until such audit findings have been resolved, whichever is later. (b.) All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the Contractor shall furnish to the Circuit any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the Circuit. H. Conflicts of Interest Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the Richmond County Code of Ethics. I. Confidentiality Contractor acknowledges that it may receive confidential information of the Circuit and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. The Contractor agrees that confidential information it receives or such reports, information, opinions or conclusions that Contractor creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the Circuit. The Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of Circuit information whether specifically deemed confidential or not. (1) The Contractor shall not disclose to anyone or any entity other than the designated Court Staff or other court-approved individuals, any description or information concerning the work produced as a result of this AGREEM ENT without written permission of the Superior Court. (2) The Contractor acknowledges that in receiving, storing, processing, sharing, or otherwise using or dealing with any treatment information, the Contractor is bound by all Federal and State laws and regulations that govern and guarantee the treatment rights of individuals receiving substance abuse treatment services. (3) The Contractor shall comply with all confidentiality laws and shall be familiar with the following monograph: Federal Confidentiality Laws and how they affect M ental Health/Drug Court Practitioners, National M ental Health/Drug Court Institute (1999). (4) The Contractor shall comply with all HIPAA and related laws and regulations dealing with releasing and sharing and medical and health care information. The Contactor shall ensure that it and its employees and agents use and disclose "Protected Health Information" of patients (as defined in the Health Insurance Portability and Accountability Act ("HIPAA") privacy roles at 45 C.F.R. § 164.501, et seq.) that The Contractor receives pursuant to this Agreement only to the extent necessary: (i) to perform its specific obligations under this Agreement; and (ii) for its own management and administration and to carry out its legal responsibilities in compliance with 45 C.P.R.§ 164.504(e)(2)(i)(A), (e)(4), and all other current or future applicable laws or regulations. Nothing in this Agreement shall be deemed to authorize The Contractor to use or disclose Protected Health Information in violation of any applicable law or regulation, including but n t limited to HIPAA privacy rules at 45 C.F.R § 164.501, et seq. (5) The Contractor shall obtain appropriate releases/waivers before releasing a participant's treatment information. (6) The Contractor shall make every effort to ensure that confidentiality of participant's identity and information is maintained, inclusive of but not limited to ensuring that the treatment location is secure (and not within the hearing range of outsiders), as well as educating participants about the confidentiality of group/individual treatment sessions. (7) The Contractor shall maintain confidentiality of the Accountability Courts participants separate from information on participants in any of its other programs at all times, regardless of relationship or family involvement among these participants. All confidentiality laws related to obtaining appropriate releases/waivers shall be followed by all concerned parties should information need to be disclosed for treatment purposes. V. TERMINATION A. The Circuit shall have the right to terminate this Agreement for any reason whatsoever by providing written notice thereof at least thirty (30) calendar days in advance of the termination date. The Contractor shall have the same right to terminate this Agreement. B. The Circuit shall also have the right to terminate this Agreement or any services noted herein for cause or other performance defect with thirty (30) days written notice to the Contractor. The Circuit shall also have the right to terminate this Agreement or any services noted herein without cause should budgeted and/or grant funds not be available. C. Upon termination, Circuit shall provide for payment to the Contractor for services rendered and expenses incurred prior to the termination date. D. Upon termination, the Contractor shall promptly discontinue all services affected, unless the notice directs otherwise. E. The rights and remedies of the Circuit and the Contractor provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. VI. NO PERSONAL LIABILITY No member, official or employee of the County shall be personally liable to the Contractor or any successor in interest in the event of any default or breach by the County or for any amount which may become due to the Contractor or successor or on any obligation under the terms of this Agreement. Likewise) Contractor's performance of services under this Agreement shall not subject Contractor's individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against Contractor or the County, respectively, and not against any employee, officer, director, or elected or appointed official. VII. ENTIRE AGREEMENT This Agreement constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. VIII. WAIVER OF AGREEMENT The County's failure to enforce any provision of this Agreement or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default. IX. SOVEREIGN IMMUNITY Nothing contained in this Agreement shall be construed to be a waiver of the County's sovereign immunity or any individual's qualified good faith or official immunities. [THIS SPACE INTENTIONAL LEFT BLANK] IN WITNESS WHEREOF the County and the Contractor have executed this Agreement effective as of the dare the Chairman executes this Agreement on behalf of the County. CONTRACTOR By: Its: [CORPORATE SEAL] SIGNED, SEALED, AND DELIVERED In the presence of: W itness Notary Public [NOTARY SEAL] M y Commission Expires: RICHMOND COUNTY By: Its: [COUNTY SEAL] SIGNED, SEALED, AND DELIVERED In the presence of: W itness Notary Public [NOTARY SEAL] M y Commission Expires: Commission Meeting Agenda 10/6/2015 2:00 PM Motion to Approve Grant-Based Service Agreement for an Accountability Court Case Manager Department:Superior Court Caption:Motion to approve Grant-Based Service Agreement for an Accountability Court Case Manager. (Approved by Public Safety Committee September 29, 2015) Background:Our Accountability Court lost its contract case manager early this year, due to changes in personnel. Since then, our Coordinator and one of our Judicial Case Managers have been forced to take on the additional workload. Now that we have a new grant in place, effective July 1st, 2015, we are looking to add that contracted position back to relieve our government employees from some of the workload, as well as streamline processes for more effective functioning of the Court. The new case management agreement will run annually and concurrently with this and future grants. The position will allow for a central point of data entry and information gathering for our Drug Court program for the entire Augusta Judicial Circuit. Analysis: Financial Impact:Contractor would be paid mostly from state grand funds (90%), with the remaining 10% match coming from Drug Court Participant fees and the salary the we pay our Accountabily Courts Coordinator. Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: State Adult Felony Drug Court Grant (Grant # J168004); Org Key 220022621 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission MEMORANDUM OF UNDERSTANDlNG/AGREEMENT BETWEEN STATE OF GEORGIA GEORGIA EMERGENCY MANAGEMENT AGENCY (GEMA), And AUGUSTA-RICHMOND COUNTY, GEORGIA 1. PARTIES. The parties to this Agreement are GEMA and Augusta-Richmond County located within the State of Georgia. 2. PURPOSE. The purpose of this Agreement is to set forth terms by which GEMA shall provide Emergency Evacuation Shelter equipment and other items as listed on Exhibit A to Augusta-Richmond County located within the State of Georgia to support all-hazards emergency management missions. 3. RESPONSIBILITIES. A. Obligations of Augusta-Richmond County I. Commitment to participate in annual reviews by GEMA of designated and local shelter coordination planning sessions prior to the advent of the Hurricane Season, June 1. II. Commitment to cooperate with the Georgia Emergency Management Agency (GEMA) and the American Red Cross (ARC) if the State requests that the community open an Emergency Evacuation Shelter and to notify GEMA and ARC if the local community believes that a local Emergency Evacuation Shelter should be opened. III. Commitment to participate with the American Red Cross in the hosting of annual shelter training for local volunteers and state agency staff participating in operation of Emergency Evacuation Shelters. IV. Commitment to accept Emergency Evacuation Shelter equipment and supplies provided by the Georgia Emergency Management Agency, to inventory all items at least annually, and maintain in a ready-to-use state the equipment and supplies provided. V. Commitment to notify GEMA Field Coordinator and to replace any Emergency Evacuation Shelter Initiative (EESI) Program equipment and supplies damaged or consumed in the provision of other sheltering activities in the community other than for the purposes of operating an Emergency Evacuation Shelter. VI. Commitment to work with other local public agencies, nonprofit organizations, faith-based institutions and civic volunteers in the community to provide decent, safe and sanitary shelter to those seeking safe refuge from a hurricane threatening to impact the State of Georgia. VII. Commitment to execute an annual Emergency Evacuation Shelter Memorandum of Agreement with the Georgia Emergency Management Agency or to return to GEMA equipment or supplies provided to Augusta-Richmond County for this purpose. B. Obligations of the Georgia Emergency Management Agency I. Commitment to prepare and maintain a State of Georgia Sheltering Plan which provides guidelines for the operation and administration of Emergency Evacuation Shelters. II. Commitment to conduct an annual statewide review of the Emergency Evacuation Shelter Initiative (EESI) Program and host an annual planning session with participating counties and state agencies. III. Commitment to replace any Emergency Evacuation Shelter Initiative (EESI) Program equipment and supplies damaged or consumed in the provision of hurricane sheltering actions. IV. Commitment to execute an annual Emergency Evacuation Shelter Memorandum of Agreement with Augusta- Richmond County. 4. OTHER PROVISIONS. Nothing in this Agreement is intended to conflict with current laws or regulations of the State of Georgia or Augusta-Richmond County. If a term of this agreement is inconsistent with such authority, then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. 5.EFFECTIVE DATE. The terms of this agreement will become effective on the 1st day of September, 2015. 6. MODIFICATION. This agreement may be modified upon the mutual written consent of the parties. 7.TERMINATION. The terms of this agreement, as modified with the consent of both parties, will remain in effect until August 31, 2016, unless earlier terminated by either party. Either party may terminate this agreement upon sixty (60) days’ written notice to the other party. 8. SIGNATURES. By signing this agreement, the signatories represent that they are authorized to sign this agreement on behalf of their jurisdiction and to bind the jurisdiction to all terms of this agreement. APPROVED BY: Honorable Hardie Davis, Mayor Jim Butterworth, Director Augusta-Richmond County Georgia Emergency Management Agency- Office of Homeland Security EXHIBIT A Radios 4 WX Radio 1 Flashlights 4 Staff Vest 8 Emergency Shelter Signs 6 Directional Arrows 6 Cots w/ blankets & pillows 6 Nursing Kits 2 Manager Kits 4 Cargo Trailer 1 48 Gallon Storage Container 2 PA Unit Hand 1 Radios 4 WX Radio 1 Flashlights 4 Staff Vest 8 Emergency Shelter Signs 6 Directional Arrows 6 Cots w/ blankets & pillows 8 Nursing Kits 2 Manager Kits 5 48 Gallon Storage Container 2 PA Unit Hand 1 Augusta/Richmond County Point of Contact - Chief Wayne Taylor 706-821-2909 Site #1 Population 420 Site #2 Population 549 Bernie Ward Center Augusta, GA Warren Road Community Center Augusta, GA EXHIBIT A Radios 4 WX Radio 1 Flashlights 4 Staff Vest 8 Emergency Shelter Signs 6 Directional Arrows 6 Cots w/ blankets & pillows 6 Nursing Kits 3 Manager Kits 5 48 gal storage container 2 PA Unit Hand 1 Site #3 Population 495 Henry Brigham Community Center Augusta, GA County ARC Training 100 Total population for Augusta/Richmond 1,464 Commission Meeting Agenda 10/6/2015 2:00 PM MOU w/ the State of GA Emergency Management Agency Department:Fire Caption:Motion to approve entering into an MOU with the State of Georgia Emergency Management Agency to support all-hazards emergency management missions and to authorize the Mayor to execute the appropriate documents. (Approved by Public Safety Committee September 29, 2015) Background:Motion to approve entering into an MOU with the State of Georgia Emergency Management Agency to support all-hazards emergency management missions and to authorize the Mayor to execute the appropriate documents. Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Statement of Work for Cisco Unified Communication Application Software Upgrade from 8.5/6 to 10.6 Prepared by Logicalis for City of Augusta To the attention of: Lisa Blackwelder 530 Greene St Augusta, Georgia 30911-4406 706 821-2542 Blackwelder@augustaga.gov September 10, 2015 City of Augusta Page 2 Logicalis, Inc. CITY7064048J September 10, 2015 Contents Section 1. Professional Services ........................................................... 3 Section 2. Solution Summary ............................................................... 3 Section 3. Scope of Work ..................................................................... 4 3.1. Tasks and Activities, Deliverables ......................................................................... 4 3.2. Project Management Services .............................................................................. 8 3.3. Out of Scope ......................................................................................................... 9 Section 4. Time and Materials Price Information ................................ 10 4.1. Estimated Hours and Pricing............................................................................... 10 4.2. Travel Expenses ................................................................................................. 10 4.3. Invoicing .............................................................................................................. 10 4.4. Limitation ............................................................................................................. 10 Section 5. Resource Scheduling .......................................................... 11 Section 6. Completion Criteria ........................................................... 11 Section 7. Customer Responsibilities .................................................. 11 Section 8. General Project Assumptions ............................................. 13 Section 9. Project Change Management Process................................. 14 Section 10. Terms & Conditions........................................................... 14 Section 11. Statement of Work Acceptance .......................................... 15 Section 12. Appendices ........................................................................ 16 Appendix A. General Information City of Augusta Page 3 Logicalis, Inc. CITY7064048J September 10, 2015 Section 1. Professional Services Logicalis will provide professional services on a time and materials basis to City of Augusta (“Customer”) under the terms and conditions set forth in this Statement of Work (“SOW”). Section 2. Solution Summary City of Augusta is currently running Cisco CUCM 8.6, Presence 8.6, Unity Connection 8.6, and UCCX 8.5 with Compliance Recording across four (4) Cisco UCSC-C220-M3S hardware servers in the City of Augusta IT data center, and (1) HP hardware server at the Airport facility (as the backup subscriber for the Airport). City of Augusta is using VistaPoint Attendant Console which integrates with CUCM. City of Augusta, with the assistance of Logicalis, plans to upgrade the CUCM, Presence, Unity Connection and UCCX with Compliance Recording from 8.x to 10.6 on the existing Cisco UCSC-C220-M3S hardware servers, and on a new Cisco remanufactured UCUCSEZ-C220M3S hardware server at the Airport (to replace the aging HP server). Additionally, the City of Augusta, with the assistance of Logicalis, plans to create a “Training” team in UCCX to familiarize agents with Cisco Finesse, and to develop dashboard/wallboard for Tax Commissioners Office using the integrated Cisco Unified Intelligence Center (CUIC) dashboard designer with stock Live Data report to show agent statistics, call information and notes. City of Augusta IT will physically install the new Cisco remanufactured UCUCSEZ- C220M3S hardware server at the Airport, upgrade the VistaPoint Attendant Console and work with Logicalis consultant to integrate it with the new CUCM 10.6. The new equipment to be installed during this project follows: Qty Part Number Description UC Hardware (only) - Airport: Cisco remanufactured UCUCSEZ- C220M3S with Cisco UC Virt. Foundation 5.x, and 1-year 24x7x4 SmartNet. 1 UCUCSEZ-C220M3S- RF UCSC220M3 SFFdual4core/3.3 64GBRAM 8x300GB15K REMANUFACTURED 1 CAB-9K12A-NA Power Cord 125VAC 13A NEMA 5-15 Plug North America 1 CON-SNTP- UC220M3S SMARTNET 24X7X4 UCS C220 M3 Server 1 R-VMW-UC-FND5-K9 Cisco UC Virt. Foundation 5.x (2-Socket) 1 CON-ECMU-UCFND5 SWSS UPGRADES Cisco UC Virt. Foundation 5.0 (2-Socket 1 VMW-UC-FND5-SNS Cisco UC Virt. Foundation 5.x SnS City of Augusta Page 4 Logicalis, Inc. CITY7064048J September 10, 2015 Section 3. Scope of Work 3.1. Tasks and Activities, Deliverables Based on the information provided, Logicalis will work on the following Tasks and Activities, to provide the Deliverables (if any) as part of the Cisco Unified Communication Applications Upgrade from 8.5/6 to 10.6 project. Design Validation and Implementation Planning Tasks and Activities: Implementation Planning Logicalis will develop a written Design Validation and Implementation Plan (“DVIP”) for the project consisting of the following: · Conduct Discovery and Design Validation Sessions · Validation of the Bill of Materials against the Design Requirements · High Level Timeline · Special Considerations · Pre-Implementation Tasks · Implementation Details · Detailed Configuration Settings/Diagrams · Cutover Strategy · Test Plan · Fallback Plan A Customer representative will be required to participate during the DVIP phase to answer any project related questions and assist with the decisions that need to be made regarding the implementation. The findings of the DVIP will affect the project and may result in changes to the Bill of Material or the Scope of Work and the associated implementation time estimates and costs will increase or decrease accordingly, which will be reflected in a Project Change Request. Cisco UCM (Unified Communications Manager) Upgrades 1. Staging 1.1. Work with customer to develop an upgrade plan for Communication Manager. 1.2. Verify the necessary software is available for upgrade 1.3. Verify the needed licensing has been received 1.4. Verify current backups of the configurations exist 1.5. Verify the Voice Gateways are on a current supported release of IOS for Communication Manager Upgrade. City of Augusta Page 5 Logicalis, Inc. CITY7064048J September 10, 2015 2. Upgrade 2.1. Obtain updated license files from Cisco Licensing. 2.2. Backup existing CallManager configurations. 2.3. Install new CallManager software on the B partition of the existing hardware. 2.4. Restore previous CallManager configuration. 2.5. Perform the additional upgrades once migrated. 2.6. Verify/troubleshoot issues encountered post upgrade. 2.7. Proceed to CallManager Subscriber upon successful Publisher upgrade. 2.8. Test the CallManager Pub/Sub functionality post upgrade. 2.9. Troubleshoot the issues encountered during upgrade. 2.10. Revert back to previous version if issue resolution cannot be completed. Cisco Unified Presence Upgrades 1. Staging 1.1. Work with customer to develop an upgrade plan for Unified Presence. 1.2. Verify the necessary software is available for upgrade 1.3. Verify the needed licensing has been received 1.4. Verify current backups of the configurations exist 1.5. Verify the integrated applications, servers and workstations are on a current supported release of software for Unified Presence upgrade. 2. Upgrade 2.1. Obtain updated license files from Cisco Licensing 2.2. Backup existing Unified Communications Manager configurations. 2.3. Backup existing Unified Presence configurations. 2.4. Install new Presence software on the B partition of the existing hardware. 2.5. Restore previous Presence configuration. 2.6. Perform the additional upgrades once migrated. 2.7. Verify/troubleshoot the issues encountered post upgrade. 2.8. Proceed to Presence Subscriber upon successful Publisher upgrade 2.9. Test the Presence functionality post upgrade. 2.10. Troubleshoot the issues encountered during upgrade. 2.11. Revert back to previous version if issue resolution cannot be completed. 2.12. Verify Presence High Availability connectivity VistaPoint Attendant Console Integration City of Augusta IT will upgrade the VistaPoint Attendant Console and work with Logicalis consultant to integrate with the new CUCM 10.6. City of Augusta Page 6 Logicalis, Inc. CITY7064048J September 10, 2015 Cisco Unity Connection Upgrades 1. Staging 1.1. Work with customer to develop an upgrade plan for Unity Connection. 1.2. Verify necessary software is available for upgrade. 1.3. Verify needed licensing has been received. 1.4. Verify current backups of the configurations exist. 1.5. Verify CUCM versions Compatibility. 2. Upgrade 2.1. Obtain updated license files from Cisco Licensing. 2.2. Backup existing Unity Connection configurations. 2.3. Install new Unity Connection on the B partition of the existing hardware. 2.4. Restore previous Unity Connection configuration. 2.5. Perform additional upgrades once migrated. 2.6. Verify/troubleshoot issues encountered post upgrade. 2.7. Proceed to Unity Connection Subscriber or HA server upon successful Publisher upgrade. 2.8. Test Unity Connection Pub/Sub or HA functionality post upgrade. 2.9. Troubleshoot issues encountered during upgrade. 2.10. Revert back to previous version if issue resolution cannot be completed. Cisco Unified Contact Center Express (UCCX) Upgrades 1. Staging 1.1. Work with customer to develop an upgrade plan for UCCX Server(s). 1.2. Verify necessary software is available for upgrade 1.3. Verify needed licensing has been received 1.4. Verify current backups of the configurations exist 2. Upgrade 2.1. Install the Cisco UCCX backup utility as needed. 2.2. Execute a current backup of system. 2.3. Manually backup the scripts on the server. 2.4. Backup configurations with the Cisco Agent Desktop. 2.5. Perform pre-work to convert configurations/scripts to work under the new operating system. 2.6. Upgrade the UCCX Application on the B partition of the existing hardware. 2.7. Import configurations during installation as applicable. 2.8. Work through the installation prompts / restarts until UCCX upgrade has completed. 2.9. Upgrade the Cisco Desktop Agent on two (2) workstations for testing. Other CAD upgrades will be performed by the customer. 2.10. Enable Cisco Finesse 2.10.1. Activate finesse service 2.10.2. Develop a "Training" team, and make the members Finesse agents City of Augusta Page 7 Logicalis, Inc. CITY7064048J September 10, 2015 2.10.3. Update Finesse (Reason Codes, Wrap-up codes, etc.) via the Administrator to match what is on CAD currently 2.10.4. Modify Finesse layout as desired 2.11. Develop dashboard/wallboard using the integrated Cisco Unified Intelligence Center dashboard designer with stock Live Data report to show agent statistics, call information and notes. 2.12. Test UCCX functionality post upgrade. 2.13. Troubleshoot issues encountered during upgrade. Cisco Unified Workforce Optimization/Call Recording Upgrades Tasks and Activities 1. Staging 1.1. Work with customer to develop and upgrade plan for Workforce Optimization. 1.2. Verify the necessary software is available for upgrade 1.3. Verify the needed licensing has been received 1.4. Verify current backups of the configurations exist 1.5. Verify CUCM and UCCX are on a current supported release for compatibility with Workforce Optimization upgrade. 2. Upgrade 2.1. Obtain updated license files from Cisco Licensing. 2.2. Backup existing Workforce Optimization/Call Recording database and configurations. 2.3. Install new Workforce Optimization/Call Recording software on B partition of the existing hardware. 2.4. Restore previous Workforce Optimization/Call Recording database and configurations. 2.5. Perform the additional upgrades or Patches once migrated. 2.6. Upload the new license file. 2.7. Verify/troubleshoot the issues encountered post upgrade. 2.8. Test the Workforce Optimization/Call Recording functionality post upgrade. 2.9. Troubleshoot the issues encountered during upgrade. 2.10. Revert back to previous version if issue resolution cannot be completed. 3. Day 1 Support 3.1. Document the new equipment configurations as well as the equipment modified during the installation. 3.2. Perform a knowledge transfer of the upgrade to customer. 3.3. Sixteen (16) hours of post upgrade support is included with the upgrade. Additional support can be purchased, as required, and would be in addition to the services contained in this statement of work. 4. Documentation Review and Final Presentation 4.1. Test & Acceptance criteria sign-off by Logicalis and Customer City of Augusta Page 8 Logicalis, Inc. CITY7064048J September 10, 2015 4.2. Project completion sign-off by Logicalis and Customer. Deliverables · Design Validation and Implementation Plan · As-built documentation Customer Roles / Responsibilities · Customer will be required to provide a method for backing up the Unified Communication applications prior to beginning the upgrade process. · Customer will be required to have all media, license files, and PAK codes available and onsite prior to the upgrade. · Customer will be required to maintain current/active/valid related Cisco network and Unified Communications (CUCM, Presence, Unity Connection, and UCCX with Call Recording) applications hardware SMARTnet contracts, and related UC software support contracts. · Customer will be responsible to provide the required VMware software for UC server virtualization. · Logicalis will demonstrate loading of client plug-ins and desktop software (i.e. UCCX Agent/Supervisor Desktop, Attendant Console, Jabber desktop/iPad/iPhone client software, etc.) required on two (2) PC’s where applies. Customer will be required to uninstall and re-install the remainder of plug-ins or desktop software on client machines. Assumptions · Upgrade services contained in this statement of work do not include changing existing configurations and/or remediation of existing Communication Manager issues. Those services, if required, would be in addition to the services quoted. 3.2. Project Management Services The assigned Logicalis Project Manager will be responsible for providing the following services: Project Management (Medium Rigor) Planning · Project kick-off call agenda & notes · Project kick-off call facilitation · Identify project team and define roles & responsibilities · Resource Scheduling · Project Work Breakdown Structure (WBS) & Gantt creation · Supplemental project information management City of Augusta Page 9 Logicalis, Inc. CITY7064048J September 10, 2015 Execution · Product tracking, if applicable · Project status call agenda & notes · Weekly project status call facilitation · Weekly project status report, consisting of: 1. Overall Health Status 2. Schedule, Risk & Budget Key Performance Indicator (KPI) Reporting 3. Percentage Complete 4. Project Phase 5. High Level Accomplishments 6. Current Activities / Upcoming Activities 7. Past Due Activities 8. Project Issues 9. Financial & Hours Summary, applicable to T&M projects · Resource management & allocation · Project WBS & milestone management · Project escalations Monitoring & Controlling · Project Deliverable review and delivery, as applicable · Scope management · Document Project Change Requests (PCRs), if applicable · Timeline & budget monitoring · Project performance measurement · Risk monitoring Closing · Project closure call · Project Closure and Acceptance processing. 3.3. Out of Scope All items not specifically included in the Scope of Work section of this document are out of scope. City of Augusta Page 10 Logicalis, Inc. CITY7064048J September 10, 2015 Section 4. Time and Materials Price Information 4.1. Estimated Hours and Pricing The Professional Services listed in the Scope of Work Section will be provided on a time-and-materials basis. Logicalis estimates that it will take the estimated hours of Professional Services listed in the table below to complete the Tasks and Activities and provide the Deliverables covered by this SOW. These services will be billed at the rate(s) listed below. The pricing in this SOW does not include taxes, if any, which will be Customer's responsibility. Tasks Hours Hourly Rate Amount Cisco UC Consulting Service 174 $187.50 $32,625.00 Cisco UC Consulting Service - After Hours 12 $281.25 $3,375.00 Project Management 38 $170.00 $6,460.00 Total 224 $42,460.00 A minimum charge of 1 hour for off-site services and 4 hours for on-site services will apply. Should any work be scheduled outside of normal business hours (8:00 AM – 5:00 PM, Monday through Friday), or on a holiday, a 50% uplift to the hourly rate will apply. If the Tasks and Activities and Deliverables are not completed within the hours estimated, additional hours of Professional Services will be provided as specified in an executed Project Change Request. Please see the Project Change Management Process section below for details. 4.2. Travel Expenses Travel expenses will be tracked separately and billed directly to Customer. Travel expenses will include cost incurred from travel (airfare, rental car, mileage, tolls, and lodging). Meals, if any, will be billed at the per diem rate of $45. 4.3. Invoicing Logicalis will invoice Customer for Professional Services delivered in the Scope of Work Section on the basis of actual hours worked and subject to the minimums defined in this SOW. Invoicing will occur once per month at month end. 4.4. Limitation Should the hours of Professional Services required to complete the Tasks and Activities or to provide the Deliverables exceed the estimate in Estimated Hours Section by more than 10%, Logicalis will not perform nor invoice for Professional Services in excess of the 10% limitation until and unless such additional services are agreed to in a Project Change Request approved in writing by the parties. City of Augusta Page 11 Logicalis, Inc. CITY7064048J September 10, 2015 Section 5. Resource Scheduling Within 10 business days of receipt of the signed SOW, Logicalis will discuss scheduling the delivery of these services. Section 6. Completion Criteria This project will be considered complete when either of the following criteria is met: 1. The Tasks and Activities specified and Deliverables specified in the Scope of Work are complete, or; When the total number of hours of Professional Services delivered under this SOW reaches the number of hours of Professional Services permitted under the Time and Materials Price Information Section. Section 7. Customer Responsibilities Customer is responsible for providing and/or performing the following (as applicable to this project): 1. Provide timely access to people and information including, but not limited to, the following areas: a. Operations personnel knowledgeable of system and network administration and problem resolution flow. b. Applications knowledgeable personnel for the applications that will be running on the systems. c. Management personnel who are knowledgeable of the architecture of the project to resolve issues that occur during the project. These people shall be designated in advance and be readily available to the Logicalis consultants. To the extent possible, meetings will be scheduled in advance. However, access on an ad hoc basis may be necessary as work proceeds. 2. Ensured all sites are ready for equipment delivery. Customer is responsible for providing adequate and secure on-site storage for all product, equipment deliveries, staging and installation. 3. Ensure that any and all conditioned power (appropriate power rails and circuit breakers have been tested in the racks and cabinets where required), rack space, cable management, grounding points, air conditioning, carrier circuit installation, or other preparation work required to complete this SOW, has been completed prior to the implementation team’s arrival. 4. Provide the specified/required floor/rack space, power and network connectivity for a single timely installation of the new hardware configuration. 5. If not included as part of this project, Customer has implemented a back-up power and backup data strategy that insures the availability of mission critical data and voice equipment, and applications. 6. Customer has identified and has access to the main communications area in the occupied building. Customer ensures that all carrier circuits that are intended to connect to Logicalis provided or re-programmed equipment has been fully tested, City of Augusta Page 12 Logicalis, Inc. CITY7064048J September 10, 2015 extended, identified/labeled, and subsequently proven to be suitable to carry voice and data network traffic. 7. If not included as part of this project, Customer has procured additional required software, hardware, network wiring, patch cords, uplink cables and/or additional network equipment in a timeframe that allows work to be completed and to meet project milestones. 8. The customer has assigned implementation technicians who are deemed capable and competent to follow the implementation plan with due care and skill, and authorized to signoff and approve the required parts of the implementation. 9. Unless specifically addressed in the SOW, the customer is expected to have all copper and fiber runs identified (clearly labeled with an accompanying structured cabling map/diagram). Improperly labeled (or no labels) on runs may require a Tone/Test and Tag Project Change Request and a Project Delay Fee. 10. Schedule and facilitate ‘down-time’ for systems and applications during certain periods during the project. 11. Provide appropriate work areas for Logicalis consultants when they are on-site. This includes a quiet work area, telephone access, printer access, Internet access, and fax access. 12. Provide all necessary security access to the locations where the work is to be delivered, as well as the passwords, equipment, etc. required to successfully complete this project. 13. Customer ensures that the work environment is free of hazardous materials and free from asbestos. Customer is responsible for supplying Logicalis with any information concerning safety issues and/or hazardous material for disclosure to all Logicalis and third-party employees working on the project. 14. Provide all the necessary support agreements for the software that is needed for the environment. 15. To have any and all licensing issues related to the movement of applications understood and resolved. New license key codes, if required, are obtained. 16. To have all application sources readily available in the event of having to reload applications from scratch. 17. If not included as part of this project, Customer shall have performed all required backups and/or data migrations of existing data prior to work being performed by Logicalis technical specialist(s), unless otherwise agreed to via a Project Change Request. 18. If remote access is required then Customer will allow VPN connectivity. If VPN connectivity is not permitted then a Project Change Request may be required. 19. Customer acknowledges that during the performance of services, Customer may be asked to download software as part of such services. In downloading such software, Customer affirms that it has received the software from Logicalis for use in its internal systems only and will use the software internally according to the instructions set forth by Logicalis. 20. Customer is responsible for obtaining all permits, licenses, and right of ways necessary for the completion of this project, including but not limited to building and city requirements. 21. Customer has finalized all contract negotiations with third-party suppliers for hardware, software, physical plant requirements, and/or additional network equipment. Customer will provide Logicalis with an updated list of all third-party City of Augusta Page 13 Logicalis, Inc. CITY7064048J September 10, 2015 contacts, as well as Customer’s assigned project coordinator and all contacts necessary to facilitate this SOW. 22. Any Customer and third-party vendor actions that either accelerate or postpone Logicalis project responsibilities may result in a change to the SOW and a subsequent Project Change Request. 23. Customer will communicate any issues or changes to both the original project plan or this SOW to Logicalis immediately upon discovery. 24. Customer acknowledges that it has five (5) business days after receipt of Project Closure and Acceptance (PCA) form to review the deliverables for the project and deliver to Logicalis the signed PCA, or alternatively, a written notification clearly describing a specific project element's failure to meet identified specifications. If Customer does not return the PCA or a written notice of nonconformity within such time period, the Project will be deemed accepted on the 6th business day after receipt of the PCA. Section 8. General Project Assumptions Several general project assumptions are included in this SOW. General project assumptions include but are not limited to: 1. Logicalis assumes Customer will procure and have readily available appropriate hardware, licenses for software products, and features that are applicable to this project. 2. If applicable, travel that is included in Logicalis projects is quoted assuming three (3) weeks advance notice. All travel expenses that are incurred with less than three (3) weeks' advance notice will be subject to price adjustments. 3. One or more Logicalis Representatives may perform work on-site during implementation. Customer agrees that a designated and responsible Customer representative will be present at all times when a Logicalis Representative is on-site. 4. All hardware, software, and licensing related to this project is readily available and in full working order (not necessarily configured) and has a copy of the correct OS image loaded, where applicable. 5. The project will involve some ‘knowledge transfer.’ The purpose of transfer of technology knowledge is to explain functionality provided by Logicalis’ Professional Services delivered for the Project and to provide a high level overview of how that functionality may be utilized by Customer. Knowledge transfer is not intended to replace the manufacturers’ formal instruction/classes. 6. Adequate staffing and project management is included in this SOW. If the Customer accelerates their timeline, additional staffing or overtime to meet the new deadlines may be required. Changes to the Customer's schedule must be communicated to the Logicalis Project Manager in writing within 24 hours of the change. 7. All communication that affects the technical aspects of the project will be directed through the Project Manager or other appointed personnel. 8. Review meetings will be held at milestone points in the project. These meetings are intended to facilitate discussion regarding project timelines. The availability of Customer’s management and support personnel is critical to this project and Customer representation at these meetings is essential. 9. Following project completion, a non-emergency incident intake contact line is available at (248)232-5780 or (888)311-7822. Emergency calls should be directed to City of Augusta Page 14 Logicalis, Inc. CITY7064048J September 10, 2015 your Account Executive or if you have a Managed Service support contract (248)341-2500 or (877)963-8279. Should any of the above assumptions prove to be incorrect or incomplete, Logicalis may modify the price, scope of work, or if applicable, project milestones. Any such modifications shall be managed by the Project Change Management Process set forth in this SOW. Section 9. Project Change Management Process Changes to the project scope will be negotiated separately through a mutually-approved Project Change Management process. In the event either party desires to change this project, the following procedures shall apply: 1. Either party shall notify the other party of any requested changes. Logicalis will deliver a Project Change Request to Customer for review and execution. The Project Change Request will describe the nature of the change, the reason for the change, and the effect the change will have on the scope of work, which may include changes to the Tasks and Activities, Deliverables, Project Price and/or the schedule. 2. If both parties agree to implement the Project Change Request, the appropriate authorized representatives of the parties will sign the Project Change Request, indicating the acceptance of the changes by the parties. 3. Each executed Project Change Request will be incorporated into, and made a part of, this Statement of Work. 4. No party is under any obligation to proceed with the Project Change Request until such time as the Project Change Request has been agreed upon by both parties. In the event of a conflict between a Project Change Request’s Scope of Work and that set forth in the original Statement of Work, or previous fully executed Project Change Request, the most recent fully executed Project Change Request shall prevail. Section 10. Terms & Conditions 1. This SOW is for services only and the pricing shall remain valid for 90 days from date of issuance of this SOW to Customer. 2. The pricing and services identified in this SOW are only valid for one year following the signed date of acceptance of this SOW. 3. The delivery of services will be performed at a Logicalis facility and/or Customer’s location specified in the Statement of Work Acceptance section or provided to us prior to the commencement of services under this SOW. 4. The terms of the Master Solutions Agreement between Augusta, GA and Logicalis, dated 2/2/2015, are incorporated herein by reference. City of Augusta Page 15 Logicalis, Inc. CITY7064048J September 10, 2015 5. Only activities identified in this SOW will be performed. If other work is desired or additional activities are identified, a Project Change Request or new SOW will be required prior to completion of that work or those activities. Section 11. Statement of Work Acceptance Cisco Unified Communication Application Software Upgrade from 8.5/6 to 10.6 Consulting from Logicalis for City of Augusta Time and Materials Services: Estimate: $42, 460.00. (224.00 hours @ the hourly rate(s) noted above in subsection Estimated Hours and Pricing. Travel expenses not included). Acceptance: To confirm our retention and authorize work to begin on your engagement, please return two (2) signed copies of this document along with a copy of the Purchase Order, if required. Alternatively, you may FAX a copy to (248) 232-5412. Upon acceptance by Logicalis, a counter-signed copy will be returned to your attention. Any reference to a customer Purchase Order or P.O. number does not indicate Logicalis acceptance of terms and conditions referenced on/attached to any such P.O. Accepted By: City of Augusta Accepted By: Logicalis, Inc. Signature Signature Printed Name Printed Name Title Title Date Date City of Augusta P.O. Number (if provided) Logicalis Engagement Number (when available) Billing Contact: Billing Contact Correction: Lisa Blackwelder City of Augusta 530 Greene St Augusta, Georgia 30911-4406 706 821-2542 Cc: John Stone, Bill Penrod, Charles Lan City of Augusta Page 16 Logicalis, Inc. CITY7064048J September 10, 2015 Section 12. Appendices Appendix A. General Information City of Augusta Page 17 Logicalis, Inc. CITY7064048J September 10, 2015 Appendix A. General Information Contacts Local Contact John Stone, Account Executive 3440 Preston Ridge Rd. Suite 200, Alpharetta, GA, 30005 Tel: (770) 325-2112 John.Stone@us.logicalis.com Legal Notices Logicalis, Inc. ATTN: Legal Services 34505 W Twelve Mile Rd, Suite 210 Farmington Hills, MI 48331 Document Information File Name CITY7064048 Creation Date July 15, 2015 Print Date September 10, 2015 Copyright Information © 2014 Logicalis, Inc. All trademarks are acknowledged. All rights reserved. Freedom of Information Many of Logicalis’ customers are in the public sector and Logicalis is well aware of the obligations imposed on its public sector customers by the United States Freedom of Information Act (‘FOIA’). Logicalis’ policy is to co-operate with its public sector customers to assist them in meeting their obligations under the FOIA. Logicalis considers that the following sections of this Response are confidential or commercially sensitive and that disclosure of all or part of the information contained in these sections may harm Logicalis’ commercial interests: Costs Section: Disclosure of Logicalis’ costs to competitors is likely to give those competitors an unfair advantage in competing against Logicalis in future bids and may reduce the competitiveness of future tenders. City of Augusta Page 18 Logicalis, Inc. CITY7064048J September 10, 2015 Customer References: Information relating to customers is frequently protected by confidentiality obligations where disclosure is permitted only for specified purposes, such as providing details to potential new customers. Disclosure of this information to others may be in breach of these confidentiality obligations and disclosure of this information to competitors may harm Logicalis’ commercial interests by assisting competitors to compete for business from those customers. Solution Design: The solution has been derived from the intellectual effort, knowhow and expertise of Logicalis staff and consultants and may contain proposals that are original or innovative. The disclosure of this information to Logicalis’ competitors may give them an unfair advantage in competing with Logicalis in future similar projects. Commission Meeting Agenda 10/6/2015 2:00 PM Unified Communications Upgrade Department:Information Technology Department Caption:Motion to approve Logicalis to upgrade Augusta’s Unified Communications Application Upgrade from 8.5/6 to 10.6. (Approved by Public Safety Committee September 29, 2015) Background:The City of Augusta is currently using software for managing our Voice-Over-Internet-Protocol (VOIP) phones that is at its end-of- life. Augusta is also using related software packages that are integral to operations in multiple departments, including 311, Tax Commissioner’s Office, and the Utilities Call Centers. It is necessary to upgrade the Call Manager software, the Unified Communications Center Express software, and the Compliance Recording software in order to maintain the operational and support status of Augusta’s telephony solution. Analysis:Augusta’s VOIP software is Cisco Unified Call Manager 8.6. The city also uses other software and licenses in order to support day- to-day operations across the enterprise (all departments) as well as specialized tools in the call centers managed by 311, the Tax Commissioner’s Office, and Utilities. Version 8.6 is approaching end-of-life, meaning that it will no longer be supported by Cisco starting next year. The proposed upgrade will move Augusta to version 10.6. An important addition to the capability of the software in version 10.6 is that it will be able to provide a “dashboard” for the call centers so that they can distribute call volume more efficiently and assess the quality of the customer experience. Additionally, the new Cisco Agent Desktop software used by the clients (end users) will be browser-based, eliminating the need for Information Technology to perform hands-on installations at each customer PC. Finally, the 10.6 version of the software has enhanced stability over the previous versions, which should reduce the necessity to perform routine maintenance tasks on a frequent basis. Logicalis is the vendor of choice for this solution because they have performed all the Cisco installations and upgrades for Augusta. They have performed configuration tasks on equipment, developed call flows, created custom programs, and provided technical support for our solution. See attached Scope of Work (SOW). Financial Impact:Funds are available in Information Technology’s approved 2015 budget. ($25,000 101015410-5223110) ($17,460 272015410- 5424220) Project Total ($42,460) Alternatives:Continue using current version without manufacturer support. Recommendation:Approve Logicalis to upgrade Augusta’s Unified Communications Application Upgrade from 8.5/6 to 10.6. Funds are Available in the Following Accounts: $25,000 101015410-5223110) ($17,460 272015410-5424220) Project Total ($42,460) REVIEWED AND APPROVED BY: Procurement. Information Technology. Finance. Law. Administrator. Clerk of Commission Asset #: Purchase Price: Age: Miles or Hours Type of Service Reliability Maint/Repair Condition: 15 16 1 2 RANGES Excellent Good Needs immediate consideration for replacement AUGUSTA, GEORGIA FIACE DEPARTMET-FLEET MAAGEMET DIVISIO REPLACEMET CRITERIA FORM Department Name: Department Number Date:Date:Department NumberDepartment Name: FIACE DEPARTMET-FLEET MAAGEMET DIVISIO REPLACEMET CRITERIA FORM Solicitor's Office 207021511 6/22/2015 $21,898.30 Solicitor's Office 207021511 $21,898.30 2000 Ford Crown Victoria Actual Age: 20152015 Evaluation Points Fiscal Year Replacement: replacement criteria approved in April 2004 Needs consideration for replacement Current miles/hours: Fleet Manager Replacement Date: Fiscal Year Replacement: Fleet Manager Policy Evaluation Results: Fleet Managers Recommendation: 2015 Capital Outlay$18,645.00 Funding Source: Replacement Date: 2015 2015 Estimated Replacement Cost: $18,645.00 28 Points or more Qualifies for Replacement 18 to 22 PointsUnder 18 PointsUnder 18 Points 18 to 22 Points 23 to 27 Points Qualifies for Replacement 28 Points or more 23 to 27 Points 2015 Capital Outlay Funding Source: Recommend replacing due to age, mileage, and overall condition of the vehicle. This exceeds the replacement criteria approved in April 2004 Recommend replacing due to age, mileage, and overall condition of the vehicle. This exceeds the 4040 Needs consideration for replacement Fleet Managers Recommendation: 3 3 Used by investigators for personal transportation 15 Life Expectancy Criteria Requirements -(Policy Evaluation) 15 6/22/2015 Vehicle Description:994338 Policy Evaluation Results: Evaluation Points 33 164,326 994338Vehicle Description: 2000 Ford Crown Victoria Ron Crowden 164,326 Asset #: Purchase Price: Age: Miles or Hours Type of Service Reliability Maint/Repair Condition: 12 12 1 2 RANGES Excellent Good Needs immediate consideration for replacement Solicitor's Office 207021511 Actual Age: Current miles/hours: 12 122,459 3 3 Evaluation Points Recommend replacing due to age, mileage, and overall condition of the vehicle. This exceeds the $17,567.85 Life Expectancy Criteria Requirements -(Policy Evaluation) Estimated Replacement Cost: Funding Source: Replacement Date: Fiscal Year Replacement: 6/22/2015 Vehicle Description: Policy Evaluation Results: Fleet Managers Recommendation: 2030472003 Ford Taurus Used by investigators for personal transportation AUGUSTA, GEORGIA FIACE DEPARTMET-FLEET MAAGEMET DIVISIO REPLACEMET CRITERIA FORM Department Name: Department Number Date: Ron Crowden 33 Needs consideration for replacement replacement criteria approved in April 2004 Under 18 Points 18 to 22 Points 23 to 27 Points Qualifies for Replacement Fleet Manager 2015 2015 $18,645.00 2015 Capital Outlay 28 Points or more Commission Meeting Agenda 10/6/2015 2:00 PM 2015-Solicitor's Office Department:Finance Department-Fleet Management Division Caption:Motion to approve the replacement of 2 automobiles for the Solicitor’s Office. (Approved by Finance Committee September 29, 2015) Background: The Solicitor's Office has a total of two vehicles which support the Crime Victim Assistance Section of the Solicitors Office. The two proposed replaced vehicles are asset number 994339, a 1999 Ford Crown Victoria with 185,230 miles; and asset number 203047, a 2003 Ford Taurus with 125,420 miles. Both of these vehicles are in need of replacement and meet Commission requirements. Vehicle evaluations and bid tab sheets are attached for your review. Analysis:The Procurement Department concurs with Fleet Managements recommendation to utilize the Georgia State Contract (SWC 99999-SPD-ES40199409-0005) for pricing on the Chevrolet Impala’s at a cost of $18,645.00 each, from Hardy Chevrolet, Dallas, Georgia. Please see attachment Financial Impact:The 2 automobiles will cost a total of $37,290.00. The purchase of the automobiles will be funded by the 2015 City Capital outlay account. Alternatives:(1) Approve the request; (2) Do not approve the request Recommendation:Approve the replacement of 2 automobiles for the Solicitor’s Office and declare the replaced vehicles as surplus and available for auction. Funds are Available in the Following Accounts: 2015 Capital Outlay (272-01-6440/54-22110) REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 10/6/2015 2:00 PM Augusta Pride Department:Clerk of Commission Caption:Motion to approve a request from Augusta Pride regarding a waiver of the usage, cleanup fees for the Augusta Commons and the fee for hanging a banner downtown concerning the 7th Annual Festival to be held in June, 2016. (Approved by Finance Committee September 29, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Mayor's Vehicle Department: Caption:Purchase of vehicle for the mayor. (Requested by Commissioner Bill Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Acquisition of right-of-way, permanent easement & temporary driveway easement to Richmond County, Ga from James D. Adams & Wanda L. Proden - 3376 Milledgeville Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, and temporary driveway easement (Parcel 069-3-003-01-0) 3376 Milledgeville Road. (Approved by Engineering Services Committee September 29, 2015) Background:The City has been unable to reach an agreement with the property owners and therefore seeks to acquire title through condemnation In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 276.36 square feet of right of way, 276.88 square feet of permanent easement, and 253.63 square feet of temporary driveway easement. The appraised value is $425.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L 328-041110-5411120 J/L 212828014-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Alternate Downtown Water FeedProject Map Augusta Utilites Department360 Bay Street, Suite 180Augusta, GA 30901 Begin Project End Project Wrightsboro Rd VA Hospital Highlands Ave H e a r d A v e Kissingbower Rd Oliv e R d Kimberly Dr Eastland Dr 2015-0309 Alternate Water Feed to Downtown Augusta (24 inch) Conceptual Construction Cost Estimate 9/3/2015 Description Quantity Unit Unit Price Total Price Tie to line @ Highland Ave. Plant 1 ea $25,000.00 $25,000.00 Saw Cut & Demo Existing Streets & Driveways 6,256 sy $18.00 $112,600.00 24-Inch Water Main (Includes Trenching and Back Fill for 8' Depth) 11,800 lf $135.00 $1,593,000.00 24-Inch Restrained Joint Megalugs 88 ea $850.00 $74,800.00 Air Release Valve & Vault 5 ea $10,000.00 $50,000.00 Blow-off Fire Hydrant 10 ea $3,500.00 $35,000.00 24" - 45o Bend 20 ea $3,900.00 $78,000.00 24" Gate Valve 9 ea $16,500.00 $148,500.00 36-Inch Bore @ Wrightsboro Road 100 lf $925.00 $92,500.00 36-Inch Bore @ Highland Ave 80 lf $925.00 $74,000.00 36-Inch Bore @ Ohio Ave 60 lf $925.00 $55,500.00 36-Inch Bore @ Maryland Ave 60 lf $925.00 $55,500.00 36-Inch Bore @ Whitney St 80 lf $925.00 $74,000.00 36-Inch Bore @ Wycliffe St 60 lf $925.00 $55,500.00 36-Inch Bore @ Kissingbower rd 60 lf $925.00 $55,500.00 36-Inch Bore @ Railroad/Creek 200 lf $925.00 $185,000.00 Misc. Concrete for Thrust Blocks, etc… 100 cy $215.00 $21,500.00 Flowable Fill 100 cy $275.00 $27,500.00 Asphalt Patching (includes 8" GAB and 3" Asphalt) 6,256 sy $45.00 $281,500.00 Asphalt Mill and Overlay outside of Trench (2" deep, 24' wide) 12,267 sy $30.00 $368,000.00 Lump Sum Construction (Mobe, Property Restoration, etc..) 12,500 lf $37.00 $462,500.00 Tie to 20-Inch at Olive RD 1 ea $25,000.00 $25,000.00 SubTotal $3,950,400.00 20% Contingency $790,080.00 GRAND TOTAL $4,740,480.00 Wrightsboro Rd H e a r d A v e Heath St Whitney St Johns Rd W h it e R d Troupe St W a l d e n D r Lee St Maryland Ave Ohio Ave Parkway Dr Hickman Rd Stovall St Pendleton Rd Oak Dr Wycliffe St Kissingbower Rd Kimberly DrKellySt Pennsylvania Ave Anthony Rd Winter St Hillsinger Rd Davidson Dr Highland Ave Meigs St Berkeley Rd King Woods Dr Pi n e tr e e R d Harvey St Holly Hill Rd W h a rt o n D r Drexel Ave Birnam Pl C o r n ell D r Heard Ln Clifton St Trapp Ct Monte Sano Ave Wingfield St Holt St Craig St Iris D r Schley St Lyndale St FreedomWay AlleyRaymond Ave O liv e R d R y a n R d McKibben St P ri n c e t o n L n Clairm ont Dr Cascade Dr L a n i e r D r Joyce St Minto St Milledge Rd Glenn Ave B r y n M a w r A v e Norman St Myrtle Ln H ira m R dDevere St Richmond Ave Russell St Cresswell Dr Eastland Dr Ralph Rd Mi mosa Dr Montclair St Forster St Whitney Ct F l o ri d a A v e Johns Rd E xt Dearborn St S e r vic e D r RiddleLn WhitneySo uthDr Coral Ct SunsetAv e R a n d all R d Woodland Ave Dunaway Ct SpringHillTer Doublegate Ct Breckenbridge Ave J o r d a n R d Powell Ave Chateau Thierry Rd C l a ir m o n t C t CascadeCt C asc a d e D r Lee St Richmond Ave An t h o n y Rd Winter St Service Dr Woodland AveVeterns V e t e r n s A d m i n s t r a t i o nAdminstrationHospitalHospital P e n d l e t o nPendletonParkPark 24-Inch Alternate Water Feed (~ 12,500 FT) ALTERNATE WATER FEED TO DOWNTOWN AUGUSTA (SUGGESTED ROUTE) DATE: SCALE JOB No. DRAWING No. 8/20/2015 1" = 500' 2015-0309 CREATED BY: AUGUSTA UTILITIES DEPARTMENT TMP 1 Alternate Water Feed to Downtown Augusta Proposed Project Schedule September 3, 2015 Feburary May July Aug. Oct. Nov. Dec. Jan Feb March April May June July Aug. Sept. Oct. Nov. Dec. Task Description 29 Days 31 Days 31 31 31 30 31 31 29 31 30 31 30 31 31 30 31 30 31 1 Notice to Proceed (Projected for 10/15/2015) 2 Data Gathering and Preliminary Route Analysis M 3 Utility Location Survey 4 Property Research and Boundary Resolution 5 Survey Water Main Route 6 Finalize Alignment (30% Review)M 7 Preliminary Engineering Design (70%)M 8 Final Engineering Design (100%)M 9 Permitting (If Required) 10 Bidding Phase MM 11 Easement Acquisition (Estimated 6 Months) 12 Construction Phase (Estimated 12 Months)MMMMMMMMMMMM M 2016 Sept. 3030 Days JuneMarch 31 Days ◊ October 30 Days 31 Days December 31 Days November 30 Days 2017 Duration Task 30 Days 2015 September 30 Days 30 Days 30 Days 75 Days 12/01/15 12/15/15 12/15/15 60 Days 180 Days 365 Days 120 Days 75 Days 160 Days 05/01/16 10/01/16 04/01/16 Start Date 10/15/15 10/15/15 January 31 Days 12/01/16 02/01/16 03/15/16 07/01/16 M = Meeting with AUD/Constantine April 30 Days Commission Meeting Agenda 10/6/2015 2:00 PM Alternate Downtown Water Feed Department:Augusta Utilities Department Caption:Motion to approve Professional Services Proposal from Cranston Engineering Group, P.C. for the Alternate Downtown Water Feed 2014 CIP Bond Project in the amount of $379,370. (Approved by Engineering Services Committee September 29, 2015) Background:On November 18, 2014, the Augusta commission approved the assignment of various capital improvement project to design firms. Cranston Engineering Group, P.C. was approved for the Alternate Downtown Water Feed project. The downtown area is fed primarily through a 24 inch cast iron pipe in Wrightsboro Road, segments of which are over 100 years old. This project will provide an alternative feed to downtown. Analysis:The 24-inch water main will originate at the Highland Avenue Water Treatment Plant and will terminate on Olive Road. Routing alternatives will be analyzed to determine the most feasible and economical alignment. Financial Impact:Cranston Engineering Group, P.C. has proposed to provide professional design services for this project for a fee of $379,370. We have reviewed the scope of work and associated fees and find them to be reasonable. Alternatives:The Commission could elect not to proceed with this project. Recommendation:Augusta Utilities Department recommends the proposal from Cranston Engineering Group P.C. in the amount of $379,370 be approved. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043410- 212115 / 81500110-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 10/6/2015 2:00 PM Butler Creek West Trunk Sewer, Design Services Department:Utilities Caption:Motion to approve Johnson, Laschober, and Associates (JLA) Design Change Order 5 in the amount of $51,584.00 for the Butler Creek West Sanitary Sewer Upgrades, project number 60106. (Approved by Engineering Services Committee September 29, 2015) Background:Sanitary sewer upgrades were needed in the western Butler Creek Basin area of Augusta. The project was designed to provide for the installation of new gravity sewer lines and force mains, as well as sanitary sewer lift station upgrades which will provide necessary sewer services to subject areas. This project, which commenced in 2006, has been designed and constructed in phases. There have been significant changes to the original scope and sequence, primarily to respond to the needs of Fort Gordon. This phase of the project included major pumping station upgrades that required significant mechanical and electrical review and inspection. AUD's resources in these areas were committed and the design engineer was required to spend more time than initially anticipated. Additional effort was also required by the design engineer due to contractor inefficiencies. Analysis:Johnson, Laschober, and Associates, P.C. has provided a thorough cost breakdown for the additional work and services required from their firm. Augusta Utilities Department has reviewed the design Change Order 5 documents prepared by JLA, and found the associated fees to be acceptable for the work and services required. Approval of additional funding is needed to compensate JLA for additional design and construction phase work they provided for the Butler Creek West project. Financial Impact:Funds for Change Order 5 are provided in 511043420- 5212115/80360106-5212115 Alternatives:No alternatives are recommended. Recommendation:Augusta Utilities Department recommends the Commission approve subject Change Order 5 for JLA in the amount of $51,584.00. Funds are Available in the Following Accounts: 511043420-5212115/80360106-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Vicinity Map 176 6,7( N Location Map 176 6,7( N Pine Log Road Sanitary Sewer Commission Meeting Agenda 10/6/2015 2:00 PM Consider approval of change order in the amount of $49,563.85 to Blair Construction for the Pine Log Road Sanitary Sewer Installation Emergency Task Order Project. Department:Utilities Caption:Motion to approve of change order in the amount of $49,563.85 to Blair Construction for the Pine Log Road Sanitary Sewer Installation Emergency Task Order Project. (Approved by Engineering Services Committee September 29, 2015) Background:AUD was notified by the Health Department that a number of residents who live along Pine Log Rd and Old Waynesboro Rd were experiencing septic tank failure and needed to connect the sanitary sewer system. The project consists of installing 1,400 LF of sewer main, 18 cleanouts and 5 manholes. AUD contacted Procurement and obtained an emergency bid on the project. Four bidders listed on the Emergency Task Order list were contacted. The low bidder was Blair Construction in the amount of $201,097.05. And due to the urgency of the situation, AUD instructed Blair to mobilize. During construction of the sewer line, we elected to also address marginal flow and pressure issues within the project area. The change order work corrects these issues by replacing 700 feet of water main and associated water services and fire hydrant installation. AUD also performed value engineering with Blair to reduce the contracted line item costs and task order project costs. This results in a change order in the amount of $49,563.85 to add the water main installation and reconcile the final constructed quantities. The cost breakdown is provided on the attached Pay Estimate. Analysis:AUD evaluated the task order costs and the resulting change order amount of $49,563.85, and found it to be fair and reasonable. Financial Impact:$49,563.85, under account number 507043490- 5425410/88886666-5425410. Alternatives:No alternatives are recommended. Recommendation:Recommend approval of change order in the amount of $49,563.85. Funds are Available in the Following Accounts: Funds are available in account 507043490-5425410/88886666- 5425410. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta Utilities Department ,.",.S1,X;;HX:'L* Biffifil DATE: TO: FROM: SUBJECT: MEMORANDUM August 12,2015 Geri Sams, Procurement Director Tom Wiedmeier, P.E.; Director of Utilities f,rr1 RFP 15-176 Soils and Materials Testing Proposal_ Augusta Utilities Projects Based on the fair and reasonable proposal provided by CSRA Testing and Engineering Company, Inc. for RFP 15-176, and with the best interest of the City of Augusta in mind, I recommend that CSRA Testing and Engineering Company be awarded the Soils and Materials Testing contract in the amount of $52,750.00. 360 Bay Street, Suite 180, Augusta, Georgia 30901 (7 06) 312-4132 F ax (7 06) 312-4133 WWW.AUGUSTAGA.GOV Request for Proposal Request for Proposals will be received at this office until Friday, June 12, 2015 @ 11:00 a.m. for furnishing: RFP Item #15-176 Soils and Material Testing Services for Construction Project for Utilities Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 29, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope. Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 7, 14, 21, 28, 2015 Metro Courier May 13, 2015 Revised: 1/12/2015 Page 1 of 1 VENDORS Attachment B E-Verify # SAVE Form Original 7 Copies Fee Proposal MC SQUARED, INC ATTN: SAM MOUSSLY 1275 SHILOH RD, STE 2620 KENNESAW, GA 30144 YES 228126 YES YES YES YES NOVA ENGINEERING 3900 KENNESAW 75 PARKWAY SUITE "100' KENNESAW, GA 30144 YES 124398 YES YES YES YES CSRA TESTING & ENGINEERING 1005 EMMETT ST, STE A AUGUSTA, GA 30904 YES 138689 YES YES YES YES MORELAND ALTOBELLI & ASSOC 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096 YES 53328 YES YES YES YES CARDNO ATC 1453 GREENE STREET, SUITE A AUGUSTA, GA 30901 YES 46692 YES YES YES YES AMEC E&I 1075 BIG SHANTY RD., SW SUITE 100 KENNESAW, GA 30144 LATE NON- COMPLIANT EMC ENGINEERING SERVICES 1344 US HIGHWAY 19 S LEESBURG, GA 31763 YES 324745 YES YES YES YES Proposal Opening RFP Item #15-176 Soils and Material Testing Services for Construction Project for Augusta, Georgia - Utilities Department RFP Due: Friday, June 12, 2015 @ 11:00 a.m. Total Number Specifications Mailed Out: Total Number Specifications Download (Demandstar): Total Electronic Notifications (Demandstar): Mandatory Pre-proposal/Telephone Conference Attendees: NOT APPLICABLE Total packages submitted: Total Noncompliant: Evaluation Criteria PTS MC SQUARED, INC ATTN: SAM MOUSSLY 1275 SHILOH RD, STE 2620 KENNESAW, GA 30144 NOVA ENGINEERING 3900 KENNESAW 75 PARKWAY SUITE "100' KENNESAW, GA 30144 CSRA TESTING & ENGINEERING 1005 EMMETT ST, STE A AUGUSTA, GA 30904 MORELAND ALTOBELLI & ASSOC 2450 COMMERCE AVENUE SUITE 100 DULUTH, GA 30096 CARDNO ATC 1453 GREENE STREET, SUITE A AUGUSTA, GA 30901 EMC ENGINEERING SERVICES 1344 US HIGHWAY 19 S LEESBURG, GA 31763 1 Field Testing Experience 25 24.5 24.5 24.5 24.5 24.0 24.0 2. Experience with similar projects 25 22.0 24.0 25.0 24.0 21.0 21.0 3 Company accreditations.20 19.0 19.0 19.5 19.0 19.0 19.0 4 Laboratory testing experience 20 19.0 19.0 19.5 19.0 19.0 19.0 5 Proximity to Area • Within Richmond County 5 points • Within CSRA 4 points • Within Georgia 3 points • Within SE United States (includes AL, TN, NC, SC, FL) 2 points • All Others 1 point 5 5 3.0 3.0 5.0 3.0 5.0 4.0 6 Proposed Fee (must provide and enclose in separate sealed envelope) • Lowest 5 points • Second 4 points • Third 3 points • Fourth 2 points • Highest 1 points 5 Total 100 5 2.0 1.0 5.0 3.0 4.0 0.0 Total 100 89.5 90.5 98.5 92.5 92.0 87.0 Cumulative Evaluation Sheet - RFP Item #15-176 Soils and Material Testing Services for Construction Project for Augusta, Georgia - Utilities Department Wednesday, July 1, 2015 @ 10:00 a.m. Commission Meeting Agenda 10/6/2015 2:00 PM Consider Approval of Soils and Materials Testing Services Contract Associated With RFP 15-176. Department:Utilities Caption:Motion to approve awarding a contract to CSRA Testing and Engineering in the amount of $52,750.00. RFP 15-176 (Approved by Engineering Services Committe September 29, 2015) Background:The Augusta Utilities Department (AUD) needs to contract with an engineering testing firm to perform soils and materials testing for capital improvements projects in Augusta-Richmond County. RFP 15-176 was developed and advertised through Augusta’s Procurement Department. The six proposals found to be in compliance with applicable RFP requirements were from CSRA Testing and Engineering Company, Cardno ATC, Inc., Moreland Altobelli Associates, Inc., MC Squared, Inc., Nova Engineering, and EMC Engineering Services. After extensive review of the proposals by a review committee, CSRA Testing and Engineering was rated as the firm best conforming to the criteria established. Analysis:Approving this contract will allow CSRA Testing and Engineering, to enter into a contract with Augusta-Richmond County to perform applicable soils and materials testing at capital improvements projects for AUD. Financial Impact:Funds for this work are available in account number 511043490- 5212999/80199999-5212999 Alternatives:No alternatives are recommended. Recommendation:The proposal from CSRA Testing and Engineering Company was considered fair and reasonable by the Department, therefore we recommend the Commission award the Soils and Materials Testing contract to CSRA Testing and Engineering in the amount of $52,750.00. Funds are Available FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS: in the Following Accounts: 511043490-5212999/80199999-5212999 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Eagle Utility Contracting,Inc. 1350 Branch Road Bishop,GA 30621 Phone:(706)769-6015 Fax:(706)769-1638 eagleutility@bellsouth.net Mr.Stanley Aye To:Augusta Utilities Department 360 Bay Street;Suite 180 Augusta Ga 30901 For:Gordon Hwy 16"Water Main Date:February 9,2015ChangeOrder1A. Quantitiy Unit Description Unit Price Total.1305 LF 12"Dia.DIP CL350 Standard Joint Water Main $35.75 46,653.75 200 LF 12"Dia.DIP CL350 Restrained Joint Water Main $41.00 8,200.00 170 LF Jack and Bore 16"Steel Casing $146.55 24,913.50 3065.68 LBS Miscellaneous Fittings $2.20 6,744.50 2 EA Fire Hydrant with Valve,Lead Pipe,Restraint,and Blocking $4,539.00 9,078.00 2 EA 8"In Line Gate Valve Open Right $1,047.05 2,094.10 2 EA 12'In Line Gate Valve Open Right $1,908.30 3,816.60 7 EA Tie to Existing Water Main $2,500.00 17,500.00 410 SY 2"Thick Asphalt Repair $29.50 12,095.00 275 SY 6"Thick Concrete Remove and Replace $55.00 15,125.00 65 LF 24"Concrete Curb and Gutter Remove and Replace $28.00 1,820.00 2000 SF Sod Replacement $0.75 1,500.00 1505 LF Future Path Microduct $3.00 4,515.00 1 LS Lump Sum Construction $12,750.00 12,750.00 1 LS Creek Crossing (Less 16"Dia DIP Restrained Jiont)$24,800.00 24,800.00 65 LF 8"Dia.DIP CL350 Restrained Joint Water Main $29.50 1,917.50 80 LF 16"Dia.Ductile Iron Flex-Lok Boltless Ball Joint Pipe -$556.85 .(44,548.00) 1 LS Landscaping at McCoy's Creek Entrance $7,542.00 7,542.00 0 $0.00 - 0 $0.00 - 0 $0.00 - -."II ~'$156,516.95 (~-sr:>c ~----/~""""7~hfield,Vice President 219/2015 \.__)c.-> CO-1 CONSTRUCTION CONTRACT CHANGE ORDER CO NUMBER 1 BID ITEM 14-175 DATE July 14, 2014 PROJECT TITLE Gordon Hwy 16 Water Main ORIGINAL CONTRACT DATE August 14, 2014 PROJECT NUMBER 10156 OWNER AUGUSTA, GEORGIA PO NUMBER P248820 The following change is hereby made to the contract for the above project: Description of Change (for a more detailed description see attached proposal): This project is located at Fort Gordon /Robinson Ave along Gordon Highway. The project consists of installing approximately 12,325 feet of 16 inch DIP Water Main. AUD desires to expand the water system to support additional development, which is currently being constructed in the area. Additional funds are being requested in the sum of $156,516.95 to change the contract with Eagle Utility to add construction of a 16” Jack and bore casing for future connection to Fort Gordon Gate 2 and install an additional 1,200 LF of 12” pipe for future connection to Fort Gordon Gate 6 and the Augusta Medical Prison. PAYEE Eagle Utility TOTAL AMOUNT OF THIS CHANGE ORDER $ 156,516.95 The contract time will be INCREASED by 14 calendar days as a result of this change. ORIGINAL CONTRACT AMOUNT $ 1,097,298.15 PREVIOUS CHANGE ORDER (INCREASE) $ 0.00 THIS CHANGE ORDER (INCREASE) $ 156,516.95 TOTAL REVISED CONTRACT AMOUNT WITH CHANGE ORDER $ 1,253,815.10 FUNDING NUMBER/ACCOUNT NUMBER 511043410 5212115 80310156 5212115 PROPOSED BY: DATE: CONTRACTOR REQUESTED BY: DATE: ENGINEER SUBMITTED BY: DATE: DEPARTMENT HEAD FINANCE ENDORSEMENT: DATE: COMPTROLLER RECOMMENDED BY: DATE: ADMINISTRATOR APPROVED BY: DATE: MAYOR Commission Meeting Agenda 10/6/2015 2:00 PM Construction change order in the amount of $156,516.95 for the Gordon Hwy 16” Water Main project by Eagle Utility Contracting, Inc. Bid item #14-175. Department:Utilities Caption:Consider approval of construction change order in the amount of $156,516.95 for the Gordon Hwy 16” Water Main project by Eagle Utility Contracting, Inc. Bid item #14-175. Background:This project is located at Fort Gordon /Robinson Ave along Gordon Highway. The project consists of installing approximately 12,325 feet of 16 inch Ductile Iron Pipe Water Main. AUD desires to expand the water system to support additional development, which is currently being constructed in the area. Additional funds are requested in the sum of $156,516.95 to change the contract with Eagle Utility to add construction of a 16” Jack and bore casing for future connection to Fort Gordon Gate 2, and install an additional 1,200 LF of 12” pipe for future connection to Fort Gordon Gate 6 and the Augusta Medical Prison. Analysis:Augusta Utilities Department has found the proposal to be fair and reasonable and is requesting approval of the additional funds at a cost of $156,516.95 for Eagle Utility. Financial Impact:Change Order adds $156,516.95 to the contract. Alternatives:No alternatives are recommended. Recommendation:Recommend approving the change order to the contract with Eagle Utility in the amount of $156,516.95. Funds are Available in the Following Accounts: 512043410-5425110/80310156-5425110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission ORDINANCE NO. ____________________ AN ORDINANCE TO AMEND THE AUGUSTA, GEORGIA CODE, TITLE 4 CHAPTER2, SECTION 4-2-2, TO PROVIDE STANDARDS FOR THE UNLAWFUL DUMPING OR STORING OF SOLID WASTE, OR THE ACCUMULATION OF WEEDS AND NOXIOUS VEGATATION ON VACANT LOTS, AND UNOCCUPIED PARCELS OF LAND; TO REPEAL ALL CODE SECTIONS AND ORDINANCES AND PARTS OF CODE SECTIONS AND ORDINANCES IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. NOW, BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF THE SAME ALL UNDEVELOPED OR UNOCCUPIED PARCELS OF LAND WITHIN THE JURISDICTION SHALL COMPLY WITH THE PROVISIONS OF THE AUGUSTA, GA CODE, AS FOLLOWS: SECTION 1. SECTION 4-2-2 OF AUGUSTA, GA. CODE TITLE FOUR, CHAPTER TWO AS SET FORTH IN THE AUGUSTA, GA. CODE, IS HEREBY AMENDED BY THE CHANGES SET FORTH IN “EXHIBIT A”. THE AMENDED SECTION 4-2-2 IS HEREBY INSERTED TO REPLACE THE REPEALED SECTIONS AS SET FORTH IN “EXHIBIT B” HERETO. SECTION 2. SECTION 3. Adopted this ________ day of ___________, 2015. Attest: ___________________________ ________________________ David S. Copenhaver Lena J. Bonner, Clerk of Commission As its Mayor Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on _______________, 2014 and that such Ordinance has not been modified or rescinded as the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ________________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle Date:__________________________ EXHIBIT A (Current 2015 Ordinance) (Lot Ordinance) Section 4-2-2 “UNLAWFUL DUMPING OR STORING OF SOLID WASTE, OR THE ACCUMULATION OF WEEDS AND NOXIOUS VEGETATION ON VACANT LOTS, AND UNOCCUPIED PARCELS OF LAND.” a.) Prohibition. No owner of any vacant lot, undeveloped lot or unoccupied parcel of land within Augusta shall permit or allow the existence of excessive accumulation or untended growth of weeds, undergrowth or other plant life grow to a height exceeding twelve (12) inches; or stagnant water, rubbish, garbage, refuse debris, trash, including but not limited to household furnishings, and all other objectionable, unsightly or unsanitary matter upon any lot, tract or parcel of land, or on the area between the lot or parcel of land and the street curb, be it uncovered or under open shelter, to the extent and in the manner that such lot, tract or parcel of land is or may reasonably become infested or inhabited by rodents, vermin or wild animals, or may furnish a breeding place for mosquitoes, or threatens or endangers the public health, safety, or welfare, or may reasonably cause disease, or adversely affects and impairs the economic welfare of adjacent property. b.) Definitions  Construction/Demolition Waste means building materials and rubble resulting from construction, remodeling, repair, and demolition operations on pavements, houses, commercial buildings, and other structures. Such waste include, but are not limited to asbestos containing waste, wood, bricks, metal, concrete, wall board, paper, cardboard, and other non-putrescible wastes which had a low potential for groundwater contamination.  Lot/Parcel means any lot of record indentified with a map and parcel number assigned by the Tax Assessor’s Office.  Scrap Tire mean a tire or portion thereof.  Tire means a continuous solid or pneumatic rubber covering designed for encircling the wheel of a motor vehicle and which is neither attached to the motor vehicle not a part of the motor vehicle as original equipment.  Undeveloped Lot means a lot in its natural state, i.e. a lot in a residential neighborhood that has not been built upon.  Unoccupied Parcel means a lot which has a structure/dwelling which is not occupied.  Vacant Lot means a previously developed Lot, once occupied with a structure/dwelling. c.) Duty of Property Owners Generally It shall be the duty of the owner of each Vacant Lot or Unoccupied Parcel of land to reasonably regulate and effectively control excessive growths and accumulations, as enumerated in Section 4-2-2(a), on the property and the street. It shall also be the duty of the owner to drain, re-grad, or fill any lot, tract, or parcel, including swimming pools thereon, which shall be unwholesome or unsanitary, have stagnant water thereon, or be in such conditions as to be susceptible to producing disease. d.) Notice. Augusta shall notify in writing the owner of any Vacant Lot or Unoccupied Parcel of land within Augusta to comply with Section 4-2-2(a) to include but not be limited to cutting, destroying or removing any weeds, grass, trash, rubbish or noxious matter found growing, lying or located on such owner’s property or upon the sidewalk or street right-of-way abutting the property within fourteen calendar (14) days from the date the notice is mailed. Notice will include a one direct mailing to the property owner’s address on records. This notice requirement will not apply for property owned by Augusta, Georgia or the Augusta, Georgia Land Bank. Upon the failure or the owner to do so, Augusta will cause such weeds, grass, rubbish, or noxious matter to be cut, destroyed and/or removed. Such notice shall be deemed to be sufficient if it is mailed to the last owner of record on file in the office of the property appraiser. e.) Removal of Weeds, etc. by Augusta. If after fourteen calendar (14) days from the date of the notice the conditions, as enumerated in Section 4-2-2(a) and described in the notice have not been remedied, the Director of Environmental Services or his designee shall cause the condition to be remedied by Augusta at the expense of the property owner; to include the removal of trash, filth, garbage or other refuse, and the chemical treatment, cutting down and abating from any private premises all weeds, including those growing thereon to a height exceeding twelve (12) inches whenever the owner of such premises or other person who is required by this chapter to cut down and remove the same fails or refuses to do so. f.) Cutting and Cleaning of Lots; Assessment of Costs; Liens. Upon the completion of any combination of the removal, chemical treatment, cutting down, cleaning or abating by Augusta of any lot or parcel or land within Augusta by removing or abating therefrom; the excessive accumulation or untended growth of weeds, undergrowth or other plant life growing to a height exceeding twelve (12) inches; or stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to, household, furnishings, scrap tires, construction/demolition waste, and all other objectionable, unsightly or unsanitary matter, the Director of Environmental Services or his designee shall certify the abatement of the offensive matter described above, specifying the lot or parcel so improved and the nature of the improvements. Thereafter, the improvements and the costs thereof, shall be assessed and appropriate action as necessary shall be taken to charge and collect monies for services provided by Augusta to abate the issue. g.) Enforcement The code enforcement division of the Environmental Services Department as well as the License and Inspection Department is hereby authorized and directed to carry out the provisions of sections 4-2-2 hereof, as may be deemed reasonably by the Director of the department. h.) Violation; Penalty In addition to causing the condition of the property to be remedied as authorized in subsection (f), the enforcement officer may make a case against the offending party and upon trial and conviction thereof, the offending party shall be subject to the penalties provided by section 1-6- 1. EXHIBIT B (Proposed Changes) (Lot Ordinance) Section 4-2-2 “UNLAWFUL DUMPING OR STORING OF SOLID WASTE, OR THE ACCUMULATION OF WEEDS AND NOXIOUS VEGETATION ON VACANT LOTS, AND UNOCCUPIED PARCELS OF LAND.” a.) Prohibition. No owner of any vacant lot, undeveloped lot or unoccupied parcel of land within Augusta shall permit or allow the existence of excessive accumulation or untended growth of weeds, undergrowth or other plant life grow to a height exceeding twelve (12) inches; or stagnant water, rubbish, garbage, refuse debris, trash, including but not limited to household furnishings, and all other objectionable, unsightly or unsanitary matter upon any lot, tract or parcel of land, or on the area between the lot or parcel of land and the street curb, be it uncovered or under open shelter, to the extent and in the manner that such lot, tract or parcel of land is or may reasonably become infested or inhabited by rodents, vermin or wild animals, or may furnish a breeding place for mosquitoes, or threatens or endangers the public health, safety, or welfare, or may reasonably cause disease, or adversely affects and impairs the economic welfare of adjacent property. b.) Definitions  Construction/Demolition Waste means building materials and rubble resulting from construction, remodeling, repair, and demolition operations on pavements, houses, commercial buildings, and other structures. Such waste include, but are not limited to asbestos containing waste, wood, bricks, metal, concrete, wall board, paper, cardboard, and other non-putrescible wastes which had a low potential for groundwater contamination.  Lot/Parcel means any lot of record identified with a map and parcel number assigned by the Tax Assessor’s Office.  Scrap Tire mean a tire or portion thereof.  Tire means a continuous solid or pneumatic rubber covering designed for encircling the wheel of a motor vehicle and which is neither attached to the motor vehicle not a part of the motor vehicle as original equipment.  Undeveloped Lot means a lot in its natural state, i.e. a lot in a residential neighborhood that has not been built upon.  Unoccupied Parcel means a lot which has a structure/dwelling which is not occupied.  Vacant Lot means a previously developed Lot, once occupied with a structure/dwelling. c.) Duty of Property Owners Generally It shall be the duty of the owner of each Vacant Lot or Unoccupied Parcel of land to reasonably regulate and effectively control excessive growths and accumulations, as enumerated in Section 4-2-2(a), on the property and the street. It shall also be the duty of the owner to drain, re-grad, or fill any lot, tract, or parcel, including swimming pools thereon, which shall be unwholesome or unsanitary, have stagnant water thereon, or be in such conditions as to be susceptible to producing disease. d.) Notice. Augusta shall notify in writing the owner of any Vacant Lot or Unoccupied Parcel of land within Augusta to comply with Section 4-2-2(a) to include but not be limited to cutting, destroying or removing any weeds, grass, trash, rubbish or noxious matter found growing, lying or located on such owner’s property or upon the sidewalk or street right-of-way abutting the property within fourteen calendar (14) days from the date the notice is mailed. Notice will include a one direct mailing to the property owner’s address on records. This notice requirement will not apply for property owned by Augusta, Georgia or the Augusta, Georgia Land Bank. Upon the failure or the owner to do so, Augusta will cause such weeds, grass, rubbish, or noxious matter to be cut, destroyed and/or removed. Such notice shall be deemed to be sufficient if it is mailed to the last owner of record on file in the office of the property appraiser. e.) Issuing of One-Time, Annual Written Notification of Violation. Augusta shall not be required to notify a property owner each and every time a property is in violation. A property owner will receive one written notice per parcel of land for the initial violation. This serves as a notice for any additional violations that occur within a one calendar year period. f.) Removal of Weeds, etc. by Augusta. If after fourteen calendar (14) days from the date of the initial notice the conditions, as enumerated in Section 4-2-2(a) and described in the notice have not been remedied, the Director of Environmental Services or his designee shall cause the condition to be remedied by Augusta at the expense of the property owner; to include the removal of trash, filth, garbage or other refuse, and the chemical treatment, cutting down and abating from any private premises all weeds, including those growing thereon to a height exceeding twelve (12) inches whenever the owner of such premises or other person who is required by this chapter to cut down and remove the same fails or refuses to do so. For subsequent violations, the Director of Environmental Services or his designee shall cause the condition to be remedied by Augusta at the expense of the property owner immediately without a remedy period. g.) Cutting and Cleaning of Lots; Assessment of Costs; Liens. Upon the completion of any combination of the removal, chemical treatment, cutting down, cleaning or abating by Augusta of any lot or parcel or land within Augusta by removing or abating therefrom; the excessive accumulation or untended growth of weeds, undergrowth or other plant life growing to a height exceeding twelve (12) inches; or stagnant water, rubbish, garbage, refuse, debris, trash, including but not limited to, household, furnishings, scrap tires, construction/demolition waste, and all other objectionable, unsightly or unsanitary matter, the Director of Environmental Services or his designee shall certify the abatement of the offensive matter described above, specifying the lot or parcel so improved and the nature of the Commission Meeting Agenda 10/6/2015 2:00 PM Discuss a revision to Augusta, Georgia Code, Title 4 Chapter 2, section 4-2-2 (Vacant Lot Ordinance) Department:Environmental Services Caption:Motion to approve a revision to Augusta, Georgia Code, Title 4 Chapter 2, section 4-2-2, to provide standards for unlawful dumping or storing of solid waste, or the accumulation of weeds and noxious vegetation on vacant lots and unoccupied parcels of land. (Approved by Augusta Commission September 15, 2015- second reading) Background:In July 2013 the Commission modified an ordinance allowing an “annual notice” to be sent to all property owners within the county which provided a summary of the vacant lot ordinance and placed the property owner on notice that their property could be in violation with section 4-2-2 of the Augusta Code. Thereafter, if the property became in violation, the Environmental Services Department would remedy the violation on behalf of the property owner and charge fees to cover the cost of such services provided. In November of 2014, the Commission heard a citizens concern that they were not given a remedy period to self-perform the work necessary to keep the property in compliance with the code. As a result the Commission altered the code requiring that the customer be notified directly of the violation and be afforded a 14 day remedy period. After such time, Augusta would remedy the violation on behalf of the property owner and charge fees to cover the cost of such services provided. In recent months, ESD was approached by a commissioner with concerns about the timeliness of the vacant lot cutting/cleaning program. The commissioner placed his concerns on the agenda where ESD was instructed to bring back a modified version of an ordinance for the commission’s approval. Analysis:Under the July 2013 ordinance Augusta could move very quickly to address ordinance violations. Depending on the circumstance, Augusta could have a crew onsite in as little as 24 hours. This method allowed the department to operate very efficiently as we could literally drive down a street and address every violation at one time. The November 2014 revision forced the department to make a series of changes. We had to hire an inspector who is dedicated to identifying out of compliance properties, generating customer correspondence, and then wait the 14 day remedy period prior to any work being done. This process takes a minimum of 21 days before Augusta can schedule the work to get performed. The proposed changes are a hybrid of the two systems. During a calendar year, a property owner will be given one formal notice if their property becomes out of compliance, and afforded the 14 day right to remedy period. However, that notice will include that future violations within the year will be expeditiously handled by Augusta at the owner’s expense. This provides a combined method. For the responsible property owner who is simply in error, it allows them to resolve the issue and gain an understanding of the rules. For the owner who does not tend to their property consistently, it expedites government services to ensure that neighbors are not negatively impacted for too long. Financial Impact:Financial impact - none Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Sitec LLC 6/2/2015 217 Fairfield st NE Aiken SC 29801 David.sitec@comcast.net 706-840-3980 ITEM NO. DESCRIPTION UNITS Proposed Quantity Unit Price Total Actuals 150-1000 Traffic Control LS 1 $5,600.00 $5,600.00 1 207-0203 Sand clay backfill material cy 47 $18.00 $846.00 47 207-0203 Backfill type 57# tns 45 $32.00 $1,440.00 45 207-0203 Curb and Gutter LF 200 $21.50 $4,300.00 250 230-1000 The lump Sum Construction LUMP SUM CONSTRUCTION INCLUDES, BUT IS NOT LIMITED TO THE FOLLOWING: MOBILIZATION, ANY OTHER WORK OR MATERIAL WITHOUT A SPECIFIC PAY ITEM. LS 1 $15,529.00 $15,529.00 1 402-3121 Asphalt patch and overlay 12.5 mm(1.5" to 2") tns 40 $142.00 $5,680.00 123.63 402-3113 Asphalt driveway with 12.5 mm(2") EA 1 $2,800.00 $2,800.00 1 441-0018 Driveway Concrete (6" depth area ) EA 2 $3,200.00 $6,400.00 2 550-1360 Replace the (old 36"RCP to new with O- ring 36" RCP) across road LF 40 $108.00 $4,320.00 32 550-1366 6" DIP to cover water main(if needed) LF 20 $98.00 $1,960.00 16 550-1367 8" Dip to cover san. Sewer(if needed) LF 20 $113.00 $2,260.00 0 668-1100 Catch Basin (DWT) Reconstruct EA 2 $4,800.00 $9,600.00 2 700-5000 Grassing/Sodding LS 1 $1,200.00 $1,200.00 1 TOTAL $61,935.00 Additional Work Sewer Remove and replace 8" Sewer line, haul of demo and unsuitable material ( pipe material to be supplied by others)LF 180 68.00 $12,240.00 180 Sewer Select sand clay fill to fill sewer pipe trench cy 84 18.00 $1,512.00 65 Sewer Asphalt patch 4"TN 24 142.00 $3,408.00 0 Sewer install 6" GABC to patch area TN 33 27.00 $891.00 121.24 Sewer Backfill type 57#TN 58.95 32.00 $1,886.40 58.95 $19,937.40 TOTAL $81,872.40 PROJECT NAME: 3003 Thomas Ln IMVOICE 7/20/15 7/9/2015 $5,600.00 $846.00 $1,440.00 $5,375.00 $15,529.00 $17,555.46 $2,800.00 $6,400.00 $3,456.00 $1,568.00 $0.00 $9,600.00 $1,200.00 $71,369.46 $12,240.00 $1,170.00 $0.00 $3,273.48 $1,886.40 $18,569.88 $89,939.34 Commission Meeting Agenda 10/6/2015 2:00 PM Emergency Construction Services (Thomas Lane Drainage System Failure) Department:Abie L. Ladson, Director Caption:Motion to approve and receive as information the Emergency Construction Services on the Thomas Lane Drainage System Failure in the amount of $89,939.34 to Sitec LLC; funded from SPLOST Phase VI as requested by AED. (Approved by Engineering Services Committee September 29, 2015) Background:Structural failure was reported near 3003 Thomas Lane. The storm sewer in this area was failing, undermining the road, and causing the road to have cave ins. Emergency repair was warranted due to the impacted area progressively enlarging. Given the nature of the failure, it was not possible to determine the scope of work. Therefore, acquiring a cost proposals prior to initiating the site work was not possible. The work was done under an emergency situation that needed a timely response to minimize public exposure to hazards, and also minimize Augusta’s exposure to possible liabilities. AED does not have sufficient resources to complete the task therefore, SITEC, LLC an on-call contractor was hired. Analysis:Work was done under an emergency situation that warranted a timely response by AED to minimize public exposure to identified hazards, and also minimize Augusta’s exposure to any potential liability. AED does not have sufficient in-house resources to complete all the required tasks in a timely manner and has had to hire Sitec, LLC. Financial Impact:Funds are available in the construction budget 328-041110- 5414110/211828005-5414110. Alternatives:1). Approve and receive as information the Emergency Construction Services on the Thomas Lane Drainage System Failure in the amount of $89,939.34 to Sitec LLC; funded from SPLOST Phase VI as requested by AED. 2). Do not approve. Recommendation:Approve alternative one. Funds are Available in the Following Accounts: 328041110-5414110/211828005-5414110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission CITY OF AUGUSTA SAND BAR FERRY RD @ LANNY WALKER BLVD EXT MAST ARM - SIGNAL - CAMERA REPLACEMENT BID DATE:OCTOBER 29, 2014 COMPLETION DATE: TBD ACCIDENT NO. 1 - REPAIR ITEMS LINE NO.ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE EXTENDED PRICE 005 150-1000 TRAFFIC CONTROL LS 1.00 750.00$ 750.00$ 010 639-3014 STRAIN POLE, TP IV W/ 54 FT MAST ARM - POWDER COATED BLACK EA 1.00 10,250.00$ 10,250.00$ 015 647-1000 TRAFFIC SIGNAL INSTALLATION - REPAIR EA 1.00 11,150.00$ 11,150.00$ 020 937-6050 INTERSECTION VIDEO DETECTION SYSTEM ASSEMBLY, TP A (ECONOLITE)EA 1.00 4,100.00$ 4,100.00$ ACCIDENT NO. 1 REPAIR SUBTOTAL:26,250.00$ ACCIDENT NO. 2 - REPAIR ITEMS 005 150-1000 TRAFFIC CONTROL LS 1.00 2,500.00$ 2,500.00$ 009 639-3004 CONCRETE STRAIN POLE FOUNDATION EA 1.00 7,960.00$ 7,960.00$ 011 639-3000 EXISTING FOUNDATION REMOVAL EA 1.00 2,625.00$ 2,625.00$ ACCIDENT NO. 2 REPAIR SUBTOTAL:13,085.00$ REPAIR TOTAL:39,335.00$ **Traffic signal maintenance is NOT included. **New pole foundation location assumes pedestrian facilities will remain in compliance with ADA requirements. Please notify RJH if pedestrian push button post or pedestrian pole is necessary to maintain proper alignment. **Bid price assumes no pedestrian facilities were damaged or in need of repair. **Existing foundation removal is only to remove top portion of the existing foundation to include anchor bolts and steel rebar to a depth of 2 feet below existing grade. **Lead time for pole material is 12 - 14 weeks after approved submittal. Allow two weeks for scheduling after receipt. **No miscellaneous signage or striping included. **No civil / geometric work included. **Bond or Pro-Rata Bond is not included. Please call for pricing. **Bid is contingent upon a mutually agreeable contract. **Utility relocation if necessary to be done by others. **Bid is valid for 45 days. R.J. Haynie & Associates, Inc. Brandon Oravetz 404-361-0672 (office) 404-366-9750 (fax) Commission Meeting Agenda 10/6/2015 2:00 PM Laney Walker Boulevard at Sand Bar Ferry Road Mast Arm Repair- Emergency Department:Abie Ladson - Director Caption:Motion to supplement the city’s contract with RJ Haynie and Associates in the amount of $39,335 to provide traffic signal mast arm repair services for the intersection of Sand Bar Ferry Road and Laney Walker Boulevard as requested by AED/TE. (Approved by Engineering Services Committee September 29, 2015) Background:In 2014, the mast arm pole at this intersection was struck and destroyed by an overturned tractor trailer and in order to maintain the function of the signal, a temporary pole and span wire was installed. Subsequently, tests were performed on the existing foundation to determine the extent of the damage and develop a path for the permanent repair as well as to coordinate efforts with Georgia DOT. While tests performed in late 2014 indicated that foundation was not significantly damaged at the time and could be reused for the replacement pole, a subsequent accident that occurred in July 2015, prior to the permanent repair, damaged the foundation beyond repair. This level of repair is beyond the capabilities of in-house staff. The city currently has a contract with RJ Haynie and Associates to provide traffic signal mast arm installation along Telfair Street and Walton Way which is identical in nature to the needed repair. Therefore, the purpose of this item is to supplement the contract with RJ Haynie to provide the needed repair with funding to be provided through the insurance claims from both accidents. Analysis:RJ Haynie and Associates is currently under contract for identical type work and will provide the needed repair for $39,335. This cost was analyzed and determined to be reasonable and cost effective for the type of work being performed. Financial Impact:None; repair will be funded through the insurance settlements. Alternatives:Supplement the city’s contract with RJ Haynie and Associates in the amount of $39,335 to provide traffic signal mast arm repair services for the intersection of Sand Bar Ferry Road and Laney Walker Boulevard. 2) Do not approve. Recommendation:Approve alternative number one. Funds are Available in the Following Accounts: Fund 611 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#371-041110-T13049126 for the Engineering Department to award the Construction Contract to Reeves Construction Company in the amount of $568,145.00 with funding from the TIA Project account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase V 2,500,000$ TIA Discretionary 195,975$ TIA Project Funds 24,850 TIA Project Funds 568,145 3,288,970$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#371-041110-T13049126 Honorable Deke Copenhaver, Mayor CAPITAL PROJECT BUDGET MARKS CHURCH ROAD RECONSTRUCTION PROJECT CHANGE NUMBER FIVE Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 9.18.2014 Augusta-Richmond County, Georgia CPB#371-041110-T13049126 CAPITAL PROJECT BUDGET MARKS CHURCH ROAD RECONSTRUCTION PROJECT CHANGE NUMBER FIVE CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SPLOST, PHASE V 325-04-1120-6011110 ($2,500,000)($2,500,000) TIA Discretionary ($195,975)($195,975) 371-041110-5212115/T13049126-5212115 ($24,850)(568,145)$ ($592,995) TOTAL SOURCES: ($2,720,825) ($568,145) ($3,288,970) USE OF FUNDS ENGINEERING 325-04-1120-5212115-209825201 $685,128 $685,128 CONSTRUCTION 325-04-1120-5414110-209825201 $396,010 $396,010 CONSTRUCTION 3371-041110-5414110-T13049126 $568,145 $568,145 UTILITY 325-041120-5414510-209825201 $1,639,687 $1,639,687 TOTAL USES:$2,720,825 $568,145 $3,288,970 2 of 2 9.18.2014 Invitation to Bid Sealed bids will be received at this office on Wednesday, May 6, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-159 Marks Church Road & Drainage Improvements Project for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $200.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, March 26, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, April 17, 2015 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday, April 22, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle March 26, April 2, 9, 16, 2015 Metro Courier April 1, 2015 Revised: 1/12/2015 Page 1 of 1 BLAIR CONSTRUCTION P.O. BOX 770 EVANS, GA 30809 REEVES CONSTRUCTION 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 BEAM SITE PREP 1456 EDGEFIELD ROAD NORTH AUGUSTA, GA 29860 YES 48048 YES YES YES $568,145.00 E-Verify # n o b i d n o b i d Bid Item #15-159 Marks Church Road & Drainage Improvements Project for Augusta, Georgia - Engineering Department Bid Due: Wednesday, May 6, 2015 @ 3:00 p.m. SAVE Form Bid Bond Bid Price Total Number Specifications Mailed Out: 16 Total Number Specifications Download (Demandstar): 5 Total Electronic Notifications (Demandstar): 239 Mandatory Pre-Bid Conference: 3 Total packages submitted: 1 Total Noncompliant: 0 Vendors Attachment B Addendum #1 Commission Meeting Agenda 10/6/2015 2:00 PM Mark Church Road & Drainage Improvements Phase 1- Bid 15-159-Contract Award Department:Abie Ladson, Director Caption:Motion to approve award of Construction Contract to Reeves Construction Company in the amount of $568,145.00 for Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement Project - Phase 1 as requested by AED. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-159(Approved by Engineering Services Committee September 29, 2015) Background:Mark Church Road Improvements Project is one (1) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. Project limits are Wrightsboro Road to I-520/Wheeler Road off ramp. This project consists of widening the existing two-lane roadway to a three-lane roadway, and adding curb & gutter, sidewalks and a storm sewer. This Project will be completed in two phases (Phase 1 and Phase 2). Phase I scope consist of clearing the right-of-way and maintaining soil and erosion control measures throughout the corridor. Phase I purpose is to allow utility companies (e.g., electrical, gas, cable, etc.) to relocate their facilities before commencing construction work on the corridor (Phase II). The separation of the project into phases will help reduce delays . Analysis:Bids were received on May 6, 2015 with Reeves Construction being the low bidder. The bid results are as follow: CONTRACTORS BID 1. Reeves Construction Co $568,145.00 Note: Only one bid was received Financial Impact:Funds are allowable in Project TIA funds upon Commission approval: Alternatives:1). Approve award of Construction Contract to Reeves Construction Company in the amount of $568,145.00 for Transportation Investment Act (TIA) Project, Mark Church Road & Drainage Improvement project - Phase 1 as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve alternative number one. Funds are Available in the Following Accounts: Funds are available in the following account: 371-041110- T13049126 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission RESOLUTION RESOLUTION AUTHORIZING THE TERMINATION OF THE EDA GRANT FOR THE ROCKWOOD PIGMENTS EFFLUENT FORCE MAIN EXTENSION PROJECT AND FOR OTHER PURPOSES. WHEREAS, Augusta, Georgia and Development Authority of Richmond County were awarded an Economic Development Administration (EDA) grant to construct the Rockwood Pigments Effluent Force Main Extension Project; said project consisting of installation of approximately 5,900 linear feet of 16 inch effluent force main to connect the on-site Rockwood Pigments effluent main to Augusta’s James B. Messerly WPCP. WHEREAS, through no fault of Augusta, Georgia or the Development Authority of Richmond County, Huntsman Pigments Americas, LLC (formerly Rockwood Pigments NA, Inc.), the project beneficiary, notified the City of Augusta that the Company will construct the force main themselves due to time constraints. WHEREAS, the Award Recipients have determined that it is no longer feasible to proceed with the proposed sanitary sewer force main project as planned and that an accounting should now be made and the Financial Assistance Agreement be terminated for convenience of both the Award Recipients and EDA. WHEREAS, Augusta, Georgia and the Development Authority of Richmond County understand that as a condition of said termination for convenience, that EDA will disburse EDA’s share of the eligible project cost based upon eligible costs incurred on the project through August 28, 2015. NOW, THEREFORE, be it resolved by the Augusta-Richmond County Commission, as follows: Section 1: All acts of the officers and employees of the Consolidated Government which are in conformity with the purposes and intents of this resolution shall be, and the same hereby are, in all respects approved and confirmed. Section 2: This resolution shall take effect immediately upon its adoption. Section 3: To the extent that any section of the Augusta, GA. Code is in conflict herewith, that subsection is waived for this instance only. Adopted this ______day of _________________, 2015. Hardie Davis, Jr. As its Mayor Attest: Lena J. Bonner, Clerk of Commission Seal: CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Resolution was duly adopted by the Augusta, Georgia Board of Commission on____________________, 2015 and that such Resolution has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Resolution which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Commission Meeting Agenda 10/6/2015 2:00 PM Resolution to Terminate EDA Grant for the Rockwood Pigments Effluent Force Main Extension Project Department:Utilities Caption:Motion to approve Resolution to terminate EDA Grant for the Rockwood Pigments Effluent Force Main Extension Project. (Approved by Engineering Services Committee September 29, 2015) Background:The City of Augusta and Development Authority of Richmond County were awarded an Economic Development Administration (EDA) grant to construct the Rockwood Pigments Effluent Force Main Extension Project. The project consists of installation of approximately 5,900 linear feet of 16 inch effluent force main to connect the on-site Rockwood Pigments effluent main to Augusta’s James B. Messerly WPCP. The EDA grant was awarded as equal 50% cost share with the EDA grant reimbursement up to $1,071,305.00, and Augusta’s equal share listed as $1,071,305.00. However, the Design Engineer’s cost estimate was $1,437,799.00, which would reduce the expected EDA grant reimbursement to $718,899.50, and Augusta’s equal cost would be $718,899.50. Recently, Huntsman Pigments Americas, LLC (formerly Rockwood Pigments NA, Inc.) notified Augusta that they will construct the force main themselves due to time constraints in consideration of the processes required by the EDA grant. Analysis:The Utilities Department finds Huntsman’s decision acceptable and supports their plan to construct the force main themselves. We recommend that Augusta Utilities continue to share in the cost of the project as we committed to under the EDA grant, up to $1,071,305.00. Financial Impact:Based on current construction estimate, $718,899.50; not to exceed $1,071,305. The termination of the EDA grant will not cost Augusta additional funds for the project. Alternatives:No alternatives are recommended. Recommendation:Approve resolution to terminate the EDA Grant for the Rockwood Pigments Effluent Force Main Extension Project and authorize participation in force main construction up to $1,071,305. Funds are Available in the Following Accounts: 514043420-5425210 / 81500060-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community Spirit Creek Trunk Sewer RehabilitationProject Map Augusta Utilites Department360 Bay Street, Suite 180Augusta, GA 30901 Peach Orchard Rd Deans Bridge Rd Windsor Spring Rd Tobacco Rd Old Waynesboro Rd Mike Padgett Hwy Legend SPIRIT CREEK SEWER BASIN Commission Meeting Agenda 10/6/2015 2:00 PM Spirit Creek Trunk Sewer Rehabilitation Department:Augusta Utilities Department Caption:Motion to approve Professional Services Proposal from Johnson, Laschober and Associates, P.C. for the Spirit Creek Trunk Sewer Rehabilitation 2014 CIP Bond Project in the amount of $431,500. (Approved by Engineering Services Committee September 29, 2015) Background:On November 18, 2014, the Augusta commission approved the assignment of various capital improvement projects to design firms. Johnson, Laschober and Associates, P.C. was approved for the Spirit Creek Trunk Sewer Rehabilitation project for the condition assessment and evaluation of the sewer main for rehabilitation. The Spirit Creek Trunk Sewer is plagued by excessive inflow and infiltration. Most of the flow in the Spirit Creek Sewer is diverted to the J.B. Messerly Wastewater Treatment Plant while the balance is treated at the Spirit Creek Plant. High flows in the Spirit Creek line have contributed to overflows at the Messerly Plant and permit exceedances at the Spirit Creek Plant. Analysis:The project will consist of two phases. The first phase will be the study phase that will include the evaluation of the existing sewer and result in in recommendations for rehabilitation projects including prioritization and budgeting. The second phase will be a pilot rehabilitation project to assess rehabilitation methods and the cost versus benefit of the method. Financial Impact:Johnson, Laschober and Associates, P.C. has proposed to provide professional design services for this project for a fee of $431,500. We have reviewed the scope of work and associated fees and find them to be reasonable. Alternatives:The Commission could elect not to proceed with this project. Recommendation:Augusta Utilities Department recommends the proposal from Johnson, Laschober and Associates, P.C. in the amount of $431,500 be approved. Funds are Available in the Following Accounts: Funds are available in the following accounts: 514043420- 5212115 / 81500120-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase VI 500,000$ 1,885,799$ 339,500 192,500 2,917,799$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ AMENDMENT NUMBER THREE Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB#328-041110-211828002 Honorable Hardie Davis, Jr., Mayor CAPITAL PROJECT BUDGET STORMWATER UTILITY Program Special 1% Sales Tax, Phase VI BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#328-041110-211828002 Supplemental Agreement Number One to AMEC, Inc., in the amount of $192,500 for the Stormwater Utility Fee Implementation Project. This request is based on the refinement of preparation and analysis to complete the project. Funding Special 1% Sales Tax, Phase VI Special 1% Sales Tax, Phase VI is available through Project SPLOST VI project account. 1 of 2 8.25.2015 Augusta-Richmond County, Georgia CPB#328-041110-211828002 CAPITAL PROJECT BUDGET STORMWATER UTILITY Program CPB AMOUNT ADDITION NEW SOURCE OF FUNDS CPB REQUEST CPB SPLOST, PHASE VI 328-041110-211828002 ($2,725,299) ($192,500) ($2,917,799) TOTAL SOURCES: ($2,725,299) ($192,500) ($2,917,799) USE OF FUNDS ENGINEERING 328-041110-5212115-211828002 $2,725,299 $192,500 $2,917,799 TOTAL USES:$2,725,299 $192,500 $2,917,799 2 of 2 8.25.2015 (SA02) – For changes greater than $20,000) AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, AMEC, Inc., Consultant, entered into a contract with Augusta-Richmond County on October 15, 2013, for engineering design services associated with the Stormwater Utility Fee Implementation Project No. 328-041110-211828002, File Reference No. 15-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: It is agreed that as a result of the above described modification the contract amount is increased by $192,500.00 from $484,452.54 to a new total of $676,952.54. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, AMEC, Inc, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2015 RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AMEC, INC. AUGUSTA, GEORGIA Hardie Davis, Jr., Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project Number(s): 328-041110-211828002 Supplemental Agreement Number: 1 Purchase Order Number: 230614 Additional services to process impervious coverage and billing logistics. Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Commission Meeting Agenda 10/6/2015 2:00 PM Storm Water Utility Implementation Department:Abie Ladson Caption:Motion to authorize Amendment One to the City of Augusta contract with AMEC Foster Wheeler Environmental & Infrastructure, Inc. in the amount of $192,500 for the Stormwater Utility Fee Implementation Project. (Approved by Engineering Services Committee September 29, 2015). Background:The Stormwater Utility Fee Implementation Project is a project that is approved and funded through SPLOST VI, with a budget of $3,500,000. AMEC, Inc., was selected for an initial contract of $484,452 to develop the program documents, rate structure, and billing database. During the public participation process and Commission review process of alternatives for this program, in March to July 2015, the Engineering Department required additional services from AMEC for parcel-account matching, updates to the impervious surface database, and additional support services responsive to elected official and public requests to evaluate various alternatives. These out-of-scope items totaled $92,000 in additional services. The Program was ultimately approved by the Commission on July 21, 2015. Implementation assistance is now needed for the billing database and customer service preparations prior to go live on January 1, 2016. These additional services will total $192,500. Analysis:Data preparation and analysis is complete and warrants refinement that includes additional efforts to process impervious coverage and billing logistics. Financial Impact:Data preparation and analysis is complete and warrants refinement that includes additional efforts to process impervious coverage and billing logistics. Alternatives:1) Approve 2) Approve the out-of-scope items but seek alternative resources for the database and customer service preparations. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: account number 328-041110 5212115/211828002- 5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is set up and authorized to CPB# T13043144 & T13043145. This project to award construction services for the Walton Way Signal Modernization Ph III (Bransford Rd to Milledge Rd) and Ph II (Druid Park to Heard Ave) to R. J. Haynie & Associates, Inc. Funding is available in TIA project budget account numbers: 371-041110-5212115/T13043144 & 371-041110-5212115/T13043145. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. 173,030$ TIA Project Funds 346,070$ TIA Project Funds 5,517,131$ 6,036,231$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Honorable Hardie Davis, Jr., Mayor Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB# T13043144 & T13043145 CAPITAL PROJECT BUDGET Walton Way Signal Modernization Phase II and III TIA Project Funds Change Number One (Ph III Bransford Rd $3,708,408.50. in the total amount of $5,517,131 with Ph II (Druid Park to Heard Ave $1,808,650.50) and 1 of 4 1.20.2014 Augusta-Richmond County, Georgia CPB# T13043144 & T13043145 CAPITAL PROJECT BUDGET Walton Way Signal Modernization Phase II and III CPB AMOUNT NEW SOURCE OF FUNDS CPB CPB TIA Project Funds (173,030)$ (173,030)$ 371-041110-5212115/T13043144 TIA Project Funds (346,070) (346,070) 371-041110-5212115/T13043145 TIA Project Funds 371-041110-5212115/T13043144 (1,808,650.50) 371-041110-5212115/T13043145 (3,708,480.50)(5,517,131) (5,517,131) TOTAL SOURCES:(519,100)$ (5,517,131)$ (6,036,231)$ USE OF FUNDS ENGINEERING 371-04-1110-5212115/T13043144 173,030$ 173,030$ ENGINEERING 346,070$ 346,070$ 371-04-1110-5212115/T13043145 371-041110-5212115/T13043144 (1,808,650.50) 371-041110-5212115/T13043145 (3,708,480.50)5,517,131$ 5,517,131$ TOTAL USES:519,100$ 5,517,131$ 6,036,231$ 2 of 4 1.20.2014 to award construction services for the Walton Way Signal Modernization Ph III (Bransford Rd CPB# T13043144 & T13043145 in the total amount of $5,517,131 with Ph II (Druid Park to Heard Ave $1,808,650.50) and 3 of 4 1.20.2014 CPB# T13043144 & T13043145 4 of 4 1.20.2014 Invitation to Bid Sealed bids will be received at this office on Wednesday, August 12, 2015 @ 3:00 p.m. for furnishing: Bid Item #15-193 Signal Modernization Phase 2 & 3 (Walton Way Corridor) for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 535 Telfair Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications which are non-refundable are $215.00. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405) beginning Thursday, July 2, 2015. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Friday, July 24, 2015 @ 10:00 a.m. in the Procurement Department, 535 Telfair Street, Room 605. A mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, July 28, 2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle July 2, 9, 16, 23, 2015 Metro Courier July 8, 2015 Revised: 1/12/2015 ATTN RICHARD BERRY TRI-STAR CONTRACTORS INC 47 LEGACY LANE EDGEFIELD SC 29824 ATTN BARRETT BOWDEN CONTRACT MANAGEMENT INC 1827 KILLINGSWORTH AUGUSTA GA 30904 ATTN: DAVID WHEATLEY COLUMBIA DIVERSIFIED INC. 6677 EUBANKS DRIVE APPLING, GA 30802 ATTN THERON SAPP QUALITY STORM WATER SOLUTIONS 437 CAMBRIDGE CIRCLE MARTINEZ GA 30907 ATTN TIM MCELROY EAGLE UTILITY 1350 BRANCH ROAD BISHOP, GA 30627 ATTN PATRICK DILLARD BLAIR CONSTRUCTION PO BOX 770 EVANS, GA 30809 ATTN BILL HEAD D & S UTILITIES 1644 HOLY TRINITY CHURCH ROAD LITTLE MOUNTAIN, SC 29075 ATTN: RANDALL MCCLAIN L-J INC 603 PINE LOG ROAD BEECH ISLAND, SC 29842 ATTN: JEFFERY HARRIS HARRIS CONSTRUCTION 1736 BARTON CHAPEL ROAD AUGUSTA, GA 30906 ATTN LARRY GOOLSBY MABUS BROS CONSTRUCTION 920 MOLLY POND ROAD AUGUSTA, GA 30901 J&B CONSTRUCTION & SRVC INC 3550 GORDON HIGHWAY GROVETOWN GA 30813 BEAM’S CONTRACTING 15030 ATOMIC ROAD BEECH ISLAND, SC 29842 SITEC ATTN; DAVID MCGHEE 217 FAIRFIELS STREET NE AIKEN, SC 29801 REEVES CONSTRUCTION ATTN: GREG HAMILTON 1 APAC INDUSTRIAL WAY AUGUSTA, GA 30907 CROWDER CONSTRUCTION ATTN: MARK DICKSON 1229 ROYAL DRIVE, SUITE C CONYERS, GA 30094 WALL ASPHALT ATTN: CHARLIE WALL 617 ROCKMART ROAD VILLA RICA, GA 30108 J & H GRADING & PAVING ATTN: KEVIN WALTERS 1579 EDGEFIELD HIGHWAY AIKEN, SC 29801 PAVEWAY OF AUGUSTA/AIKEN 306 SILVER BLUFF RD. AIKEN, SC 29803 C & H PAVING 167 KNOX RIVERS ROAD THOMSON, GA 30824 E R SNELL 1785 OAK ROAD SNELLVILLE, GA 30078 L.C. WHITFORD CO., 3765 FRANCIS CIRCLE ALPHARETTA, GA 30004 ATTN: MARK SULLIVANT RHYTHM ENGINEERING 101 CYPRESS POINT HENDERSONVILLE, NC 28739 ATTN: DAVID HUTCHINSON B & E ELECTRICAL 6136 COLUMBIA ROAD GROVETOWN, GA 30813 ATTN: MARK ROGERS SIEMENS 5405 METRIC PLACE NORCROSS, GA 30092 ATTN: JIM HEMRICH MIDASCO, LLC 500 ABBEY COURT ALPHARETTA, GA 30004 RETURNED MAIL ATTN: PHIL D’AMBROGI OLJ INC 1005 BROAD STREET, STE 100 AUGUSTA, GA 30901 R. J. HAYNIE & ASSOCIATES ATTN: CHRIS HOENES 1551 FOREST PARKWAY LAKE CITY, GA 30260 WORLD FIBER TECHNOLOGIES, INC. ATTN: TOM CROWSON 4070 NINE MCFARLAND DRIVE ALPHARETTA, GA 30004 RETURNED MAIL REPUBLIC I.T.S. ATTN: CHRIS ROMERO 2725 114TH STREET GRANDE PRAIRIE, TX 77050 RETURNED MAIL BID ITEM #15-193 PG 1 OF 2 NORTH CHEROKEE ELECTRICAL P. O. BOX 4098 CANTON, GA 30114 R. W. POWELL CONSTRUCTION 5457 TUBMAN ROAD APPLING, GA 30802 ROADWORX ATTN: LOU EHRENHALT 200 BLUFF OAK DRIVE ROSWELL, GA 30076 BASS SIGNAL CORP 251 INDUSTRIAL PARK DRIVE MILLEDGEVILLE, GA 31061 SHELETTE C. MCCRAE ENGINEERING DEPARTMENT ABIE LADSON ENGINEERING DEPARTMENT HAMEED MALIK ENGINEERING DEPARTMENT YVONNE GENTRY LSBOP OFFICE BID ITEM 15-193 SIGNAL MODERNIZATION PHASE 2 & 3 (WALTON WAY CORRIDOR) FOR ENGINEERING DEPARTMENT MAILED: 2 JULY 2015 BID ITEM #15-193 SIGNAL MODERNIZATION PHASE 2 & 3 (WALTON WAY CORRIDOR) FOR ENGINEERING DEPARTMENT BID DUE: WED., AUG. 12, 2015 @ 3PM BID ITEM #15-193 PG 2 OF 2 Commission Meeting Agenda 10/6/2015 2:00 PM Walton Signal Signal Upgrades Department:Abie Ladson Caption:Motion to approve award of Construction Contract to R. J. Haynie & Associates, Inc. in the amount of $5,517,131.00 for Transportation Investment Act (TIA) Project, Signal Modernization Walton Way – Phases II & III as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds. Bid Item 15-193 (Approved by Engineering Services Committee September 29, 2015) Background:Signal Modernization Walton Way – Phase II (Druid Park to Heard Avenue) and Phase III (Bransford Road to Milledge Road) are two (2) of fifty (50) City of Augusta, Georgia TIA (aka TSPLOST) projects. The project consists of upgrading traffic signals and street lights along Walton Way corridor. Analysis:Bids were received on August 12, 2015 with R. J. Haynie & Associates, Inc. being the low bidder. The bid results are as follow: CONTRACTORS BID 1. R. J. Haynie & Associates, Inc. $5,517,131.00 Note: Only one bid was received Financial Impact:Funds are available in Project TIA funds 371-04110-T13043144 & 371-041110-T13043145. Alternatives:1). Approve award of Construction Contract to R. J. Haynie & Associates, Inc. in the amount of $5,517,131.00 for Transportation Investment Act (TIA) Project, Signal Modernization Walton Way – Phases II & III as requested by Augusta Engineering Department. Award is contingent upon receipt of signed contracts and proper bonds. 2). Do not approve and find alternative to complete the project and meet TIA project completion schedule. Recommendation:Approve Alternative Number One. Funds are Available FUNDS ARE AVAILABLE IN THE FOLLOWING in the Following Accounts: ACCOUNTS: 371-04110/5212115-T13043144 & 371-041110- 5212115-T13043145 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 10/6/2015 2:00 PM Minutes Department: Caption:Motion to approve the regular minutes of the Commission held September 15, 2015 and Special Called meetings of the Commission held September 18 & 29, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: HB 652 - Georgialriet Page I of2 3. Al].en 1L7rh HB 652 LC 18 9529 A BItL 1 To amend an Act creating the Board of lax r^egcssors for2 Richmond Count,y, approved April 17, L973 (Ga. L. Lg73, p.j 241-31 - as amended by an Act approved March 22, L91 4 tL"'. i,.4 L974, p. 3069), and an Act approved March 30, 1993 (ia. tl5 1993, p. 4482), so as to change provisions relating'to tt.6 membership of the boardi to provide for district,s irom which7 members of the board shall be appoint,ed,; t,o provide forI continued service of sitting members; to provide for other9 reLated. mattersi to repeal ionflicting :-"io"; and, for other10 purposes. 11 BE IT ENACTED BY THE GENERAL ASSM,IBLY OF GEORGIA: L2 SECTION 1. 13 An Act creating the Board of lax Asscgsors for Richmond :1 County, approved April 17, 1973 (Ga. L. L973, p. 2813), as }.J amended by an Act approved March 22, Lg':.4 (Ga. L. t9j4, p.16 3069), and an Act approved March 30, 1993 (Ga. L. 1993; ;.l7 4482), is amended by striking section 3 and inserting in'its18 place a new Section 3 t,o read as follows: "SECTION 3. 20 (a) There is hereby created a County Board of Ea:c2l A,sgessors for Richmond county for the enti.re territorial22 area of the city and county, and said board shall have aLl23 the duties, por^rels, and authority given to the county ta,*24 assesso:is by general raw in executi.ng the purposes of this25 Act. without rimiting the- generality of tire ioregoing. -it 26 shalL be the duty of said board to fix the values-or itt21 propert,y located within the cj-t,y and the county for all28 city, state, county, school, or other tax purposes and to29 prepare t,he tax digest for the ci.ty and county. The lower30 of said board, however, sharr not extend Eo uire assessing :i :f e::1'propert]'which must be returned, for taxation i-o the32 state revenue corumissioner or comptroller General. 33 (b) Said board shal.L consist of eight members. Six34 members sharl be appointed by the governing authority of -1- LC L8 9529 http://www ganet.org/cgi-bir/pub Aegl...tlB6-52&docparrdrll&highlighr TAxyoTcASSESSoR 4t1/gg Williams 114rhAnderson 116th 2. Howard 118th5. Connell 115th TO BE ENTITLED tlt lcr 19 HB 652 - Georgialiet 1 the consoridaEed goverrunent of Augusta-Richmond county.2 Three members sha1l be appoint,ed who reside in3 Conunission-CounciL District 9, as descri-bed in an Act4 approved March 27, 1995 (Ga. L. 1995, p. 3648) , as5 amended, and three members sharl be appoi.nted who resi.deti irr. conurr-ission-councii Distri.ct 10, as described in an Acc7 approved Mgrch 21, L995 (Ga. L. 1995, p. 3G4B) , as8 amended. llfwo members shaLl be appoi.nted by the9 legislatj.ve delegation consisting of each member of the10 General .Lssoqrbly whose legisrative district is wholly or11 partially within the boundaries of Richraond County. L2 (c) The board members in office immediately prior to theL3 effecti-ve daLe of this section shall serve out theL4 remainder of the te:fis for which they were appointed.15 Thereafter, future appointments sha1l be made so as t,o16 bring the mernbership of the board int,o coupliance with the1'l provisions of subsection (b) of thj.s section at the18 earliest practicable date 19 rtOt AII members of the board shal1 serve for terms of four20 years and until their successors take office, except that2L the governing authority may from t,ime t,o ti:ne, at the time22 of making a new appointment, and the legislative23 delegation nay from time to tJme, at the time of making a24 new appointment, adjust the t,erm of the new appointee as25 necessary or appropriate to maintain a system of staggered26 four-year tems so as to ensure eontinuity on the board at27 all times. 28 (e) In case of a vacancy on the board at any time, caused29 by death, resignation, removal, or otherwise, the vacancy30 shall be fiiled for the renainder of the unexpired term,31 and the appointnent shal1 be made in the same nanner as32 herein provided for the appointment of the members of the33 board. The members of the board may be removed by the34 appointing authority only for cause shown for the failure35 to perform the duties. " 36 SECTION 2. 37 A11 laws and parts of laws in confh.ct with this Act are38 repealed. -2- PageZ of2 http://www.ganet.org/cgi-bin/pub negl...lh{8652&docparetull&highiighFTAx%TcAsSESSOR 4lLl99 I -,a-t-11- t-.* RG I.\ BOARD OF ASSESSORS TAX ASSESSORS OFFICE s3s rELFAr.58t^H'rtrA, GA 3oeol (7 06) 821-2310 - FAX (706) 821-2s69 www.augustaga.gov CHARLES F. SMITH, CHAIRMAN February 9,2015 Greetings Augusta-Richmond County Commission: As you are aware, there are eight members of the Board of Assessors of Richmond County (BOA). Six are appointed by The Augusta-Richmond County Commission and two are appointed by the Legislative Delegation. Each serves a four year term. The terms expire on April 24,2015 for four of the current members of the Board: James W. Scott (District 10), Robert H. O'Neal (Legislative), Bernard Johnson (District 9), Bryan Simkins (Legislative). In accordance with Georgia law, to be certified to serve on the Board of Assessors (BOA), each person must satisfactorily complete two forty-hour courses and two twenty-hour courses required by the Georgia Department of Revenue (DOR). Additionally, to maintain certification, each member completes twenty hours of Continuing Education each year through workshops or courses approved by the DOR. Mr. Scott, Mr. O'Neal, Mr. Johnson, and Mr. Simkins are current on the certification requirements. Also, each actively participates and contributes to the fulfillment of the mission of the BOA. Therefore, each is eligible to be reappointed to the Board of Assessors for another term. We respectfully request your consideration ofthese persons as they cannot continue to serve past the term expiration date unless reappointed. Thank you very much for your consideration of this request. Charles F. Smith Chair, Board of Assessors REGTJLAR MEETING COMMISSION CHAMBER APRIL 21,2015 Augusta Richmond County Commission convened at 2:00p.D., April 2l,z[ls,the Hon.Hardie Davis, Jr., Mayor, presiding. PRESENT: Hons. Guilfoyle, s]ry,_ Frantom, M. wiliams, Fennoy, D. williams, Hasan,Davis and Smith, members of Augusta Richmondclrity commission. Absent: Hon. Lo'ckett, member of Augusta fuchmond county commission. The Mayor called the meeting to order. Mr. Mayor: Madam Clerk. The Clerk: yes, sir. Mr. Mayor: We,re ready for our invocation. The Clerk: yes, sir. We,d like to ask the Rev. Roger H. Schwartz, pastor, OurRedeemer Lutheran church, to please come forward for our invocation. Mr. Mayor: please stand. ,r*"r"ffinffiation was given by the Rev. Roger A. Schwartz, pastor, our Redeemer The Ptedge ofAllegiance to the FIag of the united states of America was recited. Mr. Mayor: Rev. Schwartz, if you,ll please remain. The clerk: we have one item. P {d to the agenda. It is our Recognition of the April2015 Employee of the Month Ms. vickie Hayes rro*?t" eugusta ut1iti". fi.partrnent. And if if,i;I"?i1,il;|1"151to come rorward aronswith r\,{'. wid;;#;;;, Ms. Jackson and The clerk: The Employee Recognition committee has selected vickie Hayes as theApril 2015 Employee of the Month for Augustu c*rgiu. Ms. Hayes *"*, with the AugustaUtilities Departrnent where she has been employed for'ne arly 9 ye;; il;;^ nominated byvickie Adair' vickie has been employed-witr, arg"rtu ni"r-*d county for 14 years whichincludes her tenure with the Augusta uiilities o"prfrr"t customer s;;; pirririorr. vickie isresponsible for many types of customer service-duties relating to the ;d" of the customersalong with collection of right otr accounts a1d she "*"-ptn"J "**[*"Jli customer servicewhen assisting customers. Her department's superviro, vi"ki" Adair trus .e"eived severalrecognitions forms where customers lave-spo.ken- highly of vickie,s "rrt;o seryice skills.vickie is very customer service oriented and irives to io6tr" issues ;q;;d;'*d as efficiently as possible always willing to go above and leyond excepted daily duties. As. an avid team playerVickie assists her coworkers and supervisors in ord^er to resolve and-rssues for customersatisfaction' vickie will often work through her tr"utr and cut rre, turiJtres short if needed toprovide the utnost quality customer care. vickie is a very consenrative employee with officesupplies finding ways to recycle items of daily use. vickie'has devis"ouiulv spread sheet witha grand total of $26,793.30 collection of lgil offpaynents collected by customer service clerksat the Peach orchard location over the tast quarter. gased oo trri"-iorilation and vickie,soutstanding service the Employee Recognition^committee would upp.""iui. you in joining us inrecognizing her as the April 2015 Employee of the Month. (AppLAUiEi- - Mr' Mayor: congratulations, vickie, for your stellar customer service which is thehallmark which makes this government great. we salute you for yo* "-mo.t, and thank you. Ms. Hayes: Thank you. Mr. Mayor: Congratulations. Mr' wiedmeier: I would just like to thank vickie and all of our customer service goupfor the work that they do. They represent the deparhrent well. so thank you verymuch, vickie.(APPLAUSE) RECOGNITION(S) Lucy C. Laney Womenrs Basketball Team A. Lucy c. Laney 20r4-r5 women's varsity Basketban reamRE: Congratulations! For capturing the ilass AA Georgia state rrigh school women,sBasketball state championship. @equested by commissioner rvr. wiruimo The clerk: our first recognition-the Lucy Laney women's Basketball team. The team isunable to be present today but they will be rescheduled -for a future date. Mr. Mayor: Thank you now on to the consent agenda. The clerk: Yes, sir' our consent agenda consists of item l-42. And under the planningportion of the agenda I'll read the Planning petitions and if anyone rru. *-ou:ection would youplease sigu& your objection by raising your hand. Item 1: Is to approve a petition with a condition for a special Exception in a R-tc (one-family Residential) zone to establish a residential subdivisioo o" rr"r;.;;l;cated on the eastright-of-way line of lnman Drive. rtern 2: Is a-request to approve with the conditloT. ^. listed a petition by SolvayAdvanced polymers for a change in zoning from Zone l^Jtry:"rt*l-t6 zone HI (HeavyIndustry) affecting property located at37r9, ilzs,3729 andrir t-ctant"" h"ra. The clerk: Are there any objectors to either of these two petitions? None noted, Mr.Mayor. environmental hazards in our opinion and in advance of the Sanitary sewer connection programwhich is about to go on line I decided to pro.rJJii, * "-ergency contract to connect thesehouses because there were, there was sanitary ,"*", **ing to-the -.*iu"" and I fert it was ahazard. -*-'*J svwwr .' IvIr. M. Williams: And that got my attention if Ican foJl.o* up, Mr. flayor. And that gotilIffi:LH{,tX,1il:h1ffiX3?ilLffi 'liolladdressE,holib,"uusehaditbee,ra this (uninieuiaur"l it -uv *u;;;#31t"[1":'ffifff**iffi.'m.t Xti"?* [the contract that was let' How did that, sincZ-ii** an-emergency sifuation was that donethrough the normar process or was that a different pro[s ort Mr' wiedmeier: It was I directed we took expedited bids on the project. I directed theplumbers to proceed with the work under ana t com;;;cat"d;A;J;J"**rent Deparhnentas per the procurement code' so we did comply *itl, th; code for an emergency situation. Mr. M. Williams: That don,t quite answer my question, Tom. And I,m tryrng to figureout how to ask it the way so I can an answer. t guess you're saying ir*"rri trrrough procurementis that what you're saying? Mr. Wiedmeier: yes. Mr. M. Williams: There,s no question about that, right? Mr' Wiedmeier: In an emergency situation I will act to get it corrected quickly and keepProcurement informed of everything tt ai w€'re doing. io *e uiar *"r" r"i, procurement ,knewwe were soliciting the bids but it didn't go through ,"E"r* uia proceduie-s.'"' Mr. M. Williams: I got nothing else to say, Mr. Mayor. Mr. Mayor: The chair recognizes the commissioner from the l.t. Mr' Fennoy: Mr' wiedmeier, h1d lhis.eone through the normal proc,rement process howlong would it have taken to for the people in th"at *"u toE t reliefl Mr' wiedmeier: I believe that if we had done a normal bid procedure it would,ve taken30-45 days longer than it did. Mr' Fennoy: okay and the procedures that you all use is it not different than theemergency situations that we used when we had the ice stormz Mr' wiedmeier: Right, it is in the procurement code for an emergency contract and weadhere to those requirements. 15 Mr' Fennoy: okay and I think one last question. I think last ruesday our procurementDirector was acknowledged by Dr. {atkins as having the best pro"or*"* procedures that hehas seen in government and private industy. e -' Mr. Wiedmeier: That,s correct. Mr' Fennoy: so you feel comfortable with the decision that was made by theProcurement? Mr. Wiedmeier: yes, sir. Mr. Fennoy: Okay, thank you. Mr' Mayor: The chair wants to recognize the commissioner &om the 2od. He had hishand up. Mr. D. Williams: Move for approval. Ms. Davis: Second. Mr' Mayor: o\ay, we-'ve got a motion and second to approve. All right. I,m going toneed a chiropractor today. The chairrecognizes the commissioner fi.om trrl rod1,f*o,;;Tem Smith. Mr' Smith: Mr' wiedmeier, these two firms you say you recommended are they licensedby the state and properly bonded? Mr. Wiedmeier: yes, sir. Mr. Smith: Okay. l-ocal? Mr. Wiedmeier: yes, sir. Mr. Smith: All right sounds good. Mr. M. Williams votes No. Mr. Lockett out. Motion Passes 8-1. The Clerk: ,y' amonvrvreNrs 40' Motion to approve the reappointments of Mr. James !a Scott @istrict 10, sen. D-23),Bernard Johnson @istrict 9, sen. D-zz),Robert H. o'Neal6r,egislativel "ia Bryan simkins(Legislative) to the Board of Assessors for four-year terms. @equested by the Board ofAssessors of Richmond County) 16 Mr. Guilfoyle: So moved. Mr. Fetrnoy: Second. Mr. Mayor: We,ve got a motion and a second. IvIr' M' williams: No, sir, you've got to, I pulled this item. I don,t understand now. ,r,r r"ffi#;]f,:' But I'm going to recognize you before they take action and vote. I,m about I[r. M. Williams: Okay, well ___ *"* *Ir'* XU:t :j',trnolfi;vour due' All risht, the chair recognizes the commissioner Mr. M. Williams: Mr. Mayor,I pulled this item -__ Mr. Mayor: --_ before we vote on it. Ivft' M' williams: --- please before. At least hear my conversation before we take offinto flight' But the reason I had this item pulled ;;';; taking uuort-u-[u.-year appointnenthere and by law or by this law this governing body yo, .ur,ibina anotrre, commissioner byvoting an issue that's going to affect som"one else.- Now.no one has spoke to me about thesepositions from District 9' Maybe Disfict l0 or Super birtri"t might hu,]il input. I,ve got noproblem but I would've at least liked to have the informallgn uJugrri;;; to at teast discuss.There are several people who asked abou] .*i"g-;-aitrerent ularas'^'ior,." going to putsomeone on the board who's been there for 10 oi tz years and then do u ro*-y* contractwithout even consulting the people who appointed th; on that to*a. so I don,t have aproblem with it' I just think that I ought to aileast have the opportunity and the Super District r0commissioner ought to have that opportunity to at least have a say one way or the other on that. u",o *I?IIayor: I couldn't agree with you more. The chair recognizes the commissioner Mr' Mayor Pro Tem Smith: I'd just like to know these gentlernen here are do they have areal estate license, all of them? Is that one of the requirements on this board? I mean I don,tthink we would want somebody sitting on the Assessors Board trrat vou too*-hadn,t had properinstruction or does this for a living. I think these gentlemen most of them have real estatelicrnses I believe, don't they? Mr' Mayor: I believe the gentlemen knows of that which he speaks. The chairrecognizes the Commissioner from thi I't. t7 appropr* Hffi:f" Tem Smith: I just thought I'd ask. I misht want to get on. I think it,s an Mr. Fennoy: I,d like to ___ Mr. Mayor: The chair recognizes the commissioner from the r rr. Mr. Fennoy: --- I'd like to address this question to our Attomey. Mr. Mayor: The Chair recognizes Attomey MacKenzie. Mr' Fennoy: Mr' MacKelie, since these are appointrnents or legislative appointnentsand appointnents from the senate why are we approvirg tG;;;;;;;;ff? Mr' MacKenzie: I think the best answer to that is the consolidation Act allows for amechanism whereby the names will be brought to tfriri"Ay so that-weio t ur" a record of it *1ft"fj-Lil1Tf:ns so that we know who ttre official ."-r"r. *"lilu"r, orthe governing Mr' Fennoy: And I think evidently the Legislature and the senate have fourappointrnents but the commission also have appointnents to this board. Mr. MacKeruie: That,s correct. Mr. Fennoy: And okay, all right. Thank you. Mr' Mayor: So for the boards and authorities that are part of this Iocal governmentLegislative Delegation has a series of appoinhngnts typically ttuo upp"irrti"rnts on this example ilH"*.#:;:e seeing' And that happens generally uo*. the board t.;;;;;f the appoin;;;; Mr. Guilfoyle: Motion to approve. Mr. Fennoy: Second. Mr' Mayor: All right okay so just a moment, a lot of debate about this. The chairrecognizes the commissioner from the 6fr commissioner i**.- Mr' Hasan: Thank you, Mr. M3v9r. In reading it algng the same lines of commissionerFennoy's question I want to see t,vo of them as beingiegis.laive "pp.i"t-"ris. I was going toask the question how much leeway do we have on mlut tit it,, i" " iirt i"i'ir,, thought maybejust giving it districts. But still that means that they're local in ,"*r.-ri,r,rs body BernardJohnson here and the other one is James Scott. wouidn't thgl be the body,s appointnent hereand the other two making the distinction that Robert o'Neal is a LegiJiiir. uppointrnent andBryan Simkins is a Legislative appoinftnent. Do I read that correctrv or-uo, i.isreading that? 18 Mr. Mayor: That is correct, sir. Mr' Hasan: okay with that being said when i .uv.. hgre requested by the Board ofAssessors of Richmond County, is that normal for them 1: **: those appoinfinents suggest it tothe body or do we make appointnents to the on", tt ui *e have leeway over? Mr' Mayor: well, again I think as the ParliamTrd.* Attorney MacKenzie indicatedthis is before you for *ot'.'*"". Ttut'l *rrv iJ. rr#. Again when trrJr"grtutive Delegation [*::HX]T*:1bH,1,%:#HJi"]Hitr'tJtr'"-cr*'.oE-"""*d,ho*,t;;t," Mr. Hasan: I,m sorry, sir. Mr. Mayor: Are you satisfied with that, sir? Mr' Hasan: I',m satisfied with that I just, with that being said I would like for us to havean opportunity to weigh in on this at least. Tire rwo from thi r.si.r;tiil may not be in ourpurview but the other two may very weil be unress r,nir*aortood you, Mr. Mayor. Mr' Mayor: so the two from the Legislative Delegation again they always come forwardin that manner' And this bodv has historicaily again ratifi-;;;;ffi;.: il"y ao get those twoappointrnents. Mr. Hasan: Exactly. Mr' Mayor: So in the example of District 9 Bemard Johnson and District l0I think thatwhat you're saying. Do you want further discussion on ttrist Mr' Hasan: Yeah, further discussion on those two. Legislative may be something thatmay be in our purview if I'm, you know, if that,s how that goes. Mr' Mayor: Sl tigttt, so I've got a- lot oftrands going up here and I,m not sure on whichend I need to start. t: *" complete on this enaf ell ifend of the tabre. The chair recognizes the commissioner *h'# gfl'* to go all the way to the Mr' Guilfoyle: Thank you, Mr. Mayor. Is charles smith with the Board ofAssessors inthe room by chance? Do we have anyboay tom trr" go*a ora.r"r.o.ri;y way l,ve got toask, Mr' Mayor, if Bill Lee could speak o, b"hulf of this because I know two is appointed fromthe Super Commissioners Diskict g, Oistrict tO. IvIr' Mayor: So, I certainly appreciate that. I hawe a__question for this body.commissioner M' williams pulled this from the consent agenda. wi;"-h;;g debate aboutwhether or not these appointnents are proper. commissioner williamr, i; th; your question orwho made the appointnents. Which is your question? 19 IvIr' M' williams: well, I think my question would be for the entire time to four years. Ithought about binding another commission that comes on in the next year or whenever the nextelection is. You really can,t bind another Commissiorr. e, a District g Co**i.sioner this boardcan't appoint my appointments for me. I mean that's a part of that p*.i;;has been Disfrict 10,Disfict 9 or District 4 if you've got an appointment, yoir'r" got that .ppoirrto*,. Now I,ve gotno problem with none of that but I thought we oughito have some at liast some dialogue someconversation' Don't just take advantage because somebody has said ;-y,lri"g. There are peopleon board now they're that's still there.that nobody has actually moved. trrulrrroora be moved butnobody had challenged that and they sit there. Mr' Mavol' .fo I have a question for you, commissioner. This appointment for District9, did you not make that? Mr. M. Williams: No, I did not. Mr' Mayor: All right and so your contention is you should be able to make anappointrnent. All right so here,s what happens the way I read this. Th;;;y I read this is thatyou had two individuals and this is still maybe not certain but the wavireaait o, att"mpt to readit is that historically you've had James Scott who was in that posititn t"r, tfr" tr.i-3:-;;;;jDistrict who's been asked to be on it. But before you had goU O*"ul-ta n.y* Simkins.Bryan Simkins and Bob o'Neal were previously the members of the B";; Jf A.r.rrors. That,swho was previously there. But the way I'm reading it is that tne registative oelegation is nowappointing James Scott and Bernard Johnson to those positions ano-ur"y.list rrappe, to be inthose commission districts as well. That's the way I read that. J J -' Mr' M. williams: ln Augusta.what you're reading, Mr.. Mayor, that may be right. Theway I read it and the way I understand it you know it was oistrict 9-and oirt i"t l0 and the twolegislations. If that's not true then we need some clarity so people would l"r;;. Mr' Mayor: Here's why I because you raise a very appropriate point. Here,s what I,dlike to ask you to do. I'm going to defer to Attomey MacKenzie urt I tti* ii,, p.opr. for us tomove this to the foot of the calendar, foot of the agenda and then *"'tt "o*"-turt ro this. And inthe interim if we can pull the current list of appointnents from trre goa.Joiarr"rror. and youcan quickly determine whether or not Bryan Simkins and Bob o'Neal *" ,r,,l",ly on the Boardof Assessors to determine whether we've read it correctly. That is what i urti.u. it reads thatthose are the individuals who are currently in those roles. And with tl,o; new appointnentsJames Scott and Bernard Johnson are filling those roles. Legislatir. n"t"gutio, onty g"t, tuoappointnents and so if we could pull that up on the website that would ..rtliuy be appropriateand we can move on to the next order of business. Is that upprop.iut"r - *", only get twoappoinknents, that's correct. So again if we can move this to the foot of tt e calendar.',itto*rvMacKenzie and then we'll come back to this. Mr' MacK er:vlie: Sure, I do have the provisions in the Consolidation Act that addressesthis. I certainly agrce, it's also, there is some variation with respect io Am"r*t boards andauthorities as to what either a local lawJtrat might be applicable to estabiirh ; a given board aswell as any bylaws. Some boards each appointee is suU;ect to be removed at the will of the 20 come what' appointing authority with or without cause. There's some language in some of the other boardsthat say that an appointee can only be removed for cause and I think it wourd be wise for us tomake sure that we rwiew carefully the rules appticaute io trri, particular ffr, then to see whatthat language says before *. pro"rrd . --' r----vrv uv . Mr' Mayor: All right so, this is what our posture is. we,re gfing to again we,re going toback to this item' I q'k I have generally what we n""a'to know at this point based ons on the website but we're going totme back to trris item. ilr#;rq;JlLlln *rr, Mr. MacKer.oie: consider tabling the item until the end of the meeting. Mr. Mayor: All right. The Clerk: PLANNING43' z-15-10-sP - A request for concurrence with the Augusta Georgia planningCommission to approve with the conditions listed below a petition iy Botanica DesignsLLC' on behalf of Byrom PLC, requesting a speciai ,."dtioil; ?, R-l (one.famityResidential) z-one to establish a residentiaisubdivision with a density not to exceed 3.0units per acre per Section 8-2 (a) of lhg Comprehe"ri"" 2"";;;";dance for Augusta,Georgia affecting property containing 2.5 acres-and is known "r izi nlckman Road,2703Margate Drive, 2705 Margate Drive, 2707 Margate Drive ,a zioiilargate Drive. TaxMap 018-4-062-00-0, 018-4-060-00-0, 018-+059_00_0, 01s-+05i_oo_0, 018-4-057_00_0DrsrRrcr 7' 1' Proposed development must confo.- to the site plan submitted with theapplication request. The Planning and Development Director has ,!u ,rrnority to approveminor changes to the submitted plan. 2. The subdivision must conform to the landscapingprovisions of section 8-4-11 (e) (5) of the Augusta Tree ordin"d ;f]* Berckmans Roadas it pertains to major subdivisionr_ even though the subdivirioo "oiirios seven lots. 3.Approval shall be subject to a Development Plin review,-"ra .o-ii, ** provisions inAugusta-Richmond stormwater Management ordinance without variances. Mr' Mayor: A1l right, so we've got a number of folks who are going to speak on thismatter' we're going to recognize Rob Sherman and then at the ,pp..d; time there,s someobjectors to this' If you will designate a spokesperson on your behalf. I believe theCommissioner from the 7ft has identifi'ed .9-"Uoay io-ao tfrut. arra ut Urirl*" the Chair wiltrecogmze the petitioners for this matter. _I believe *"'u" got Mr. st ".-* *a Mr. Revell whoare here on behalf this project. I,m sorr1, paul DeCamp. Mr' Decamp: Mr' Mayor, I'm Paul Decamp if that's all right. That,s all right, I,mconfused with Rob all the time. I consider it a compli;;. Mr. Mayor: The chair recognizes paul Decamp and Mr. Revel. Mr. DeCamp: I',m going to give you just a, I,ll sketch the background ___ 27 Mr' Mayor: we've got a motion and a second from the comrnissioner from the l.t. In alighthearted moment I berieve today is Ms. G"hyh ttfi#ay. she,s 2 r today. ffirf,ilil?#." D. winiams, Ms. Davis, Mr. sias, Mr. tr'rantom, Mr. Guirfoyre and Mr. Mr. Hasan and Mr. M. Williams vote No.Mr. Lockett out Motion Passes 7-2. Mr' Mayor: And before we move on to the next order of business I,d also like torecogruze today April the 21$ as commissiono p"*y,, iinnauy. Mr. Fennoy: Forty_seven. Mr' Mayor: Happy birthday to both of them. I'm not a singer so don,t ask. All right. The Clerk: Item 44? just a ##:ffi#ailliT we're going to go back to item number 40. All risht, we,u give The Clerk: yes, sir. Mr. Mayor: --- if you'[ give us just a moment. {l dgh} everyone we,re going to go ffilJftr"", 40 if vou'lr just give us just a moment. okay] h"ld ;;l;st a moment, Ms. The Clerk: yes, sir. r@Y 40. Motion to appl0ye the reappointments of Mr. Jllur-y. s:gtt @istrict 10, sen. D_23,Bernard Johnson @istrict 9, sen. D-2z),Robert H. o,Neal o.grrr"ril"; and Bryan simkins(Legislative) to the Board of Assessors for four-year terms. (Requested by the Board ofAssessors of Richmond County) -- \^-vYus!u Mr' Mayor: Alr right, the chair recognizes the commissioner from the 9ft. Mr. M. williams: Mr. Mayor,I make a motion that we table item 40. Mr. Mayor: Okay. Mr. Fennoy: Second. Mr' Mayor: All right, we've got a motion and a second to table item numb er 40. All l*,ifiif"ut objection, arl risht. Aeui" the motion is to table. Ail,iA;;;; good, the motion 27 The Clerk: No vote? Mr' Mayor: That's right, that's right. All right, so here's our posture. Item 46 and 47. The Clerk: ENGINEERING SERVICES 46' consider proposal from ZEL Eneineering to provide professional services for various l'#'-HH":tffiT:. at the Highland Avenue water Trea-tment prant and Gtass Factory Mr. Hasan: I make a motion to approve, Mr. Mayor. Mr. Smith: Second. Mr. Mayor: We've got a motion and a second. Any further discussion? Voting. Mr. M. Williams votes No. Mr. Lockett out. Motion Passes 8-1. Mr. Mayor: ltert 47. The Clerk: ENGINEERING SERVICES 47. Consider proposal from W.trC Dickson to provide professional services for the l5thStreeUWrightsboro Road Sewer Project. Mr.Ifasan: Motion to approve Mr. Mayor. Mr. G. Smith: Second. Mr. Mayor: we have a motion and a second to approve. voting. Mr. M. Williams vote No. Mr. Lockett out. Motion Passes 8-1. Mr. Mayor: All right, Ms. Morawski. Madam clerk, item numb er 44. The Clerk: ADMINISTRATIVE SERVICES 44. Reinstate the EEo Director. @equested by commissioner M. williams) ADDENDUM 51' Motion to approve appointing catherine plaster as rnterim 911 Director, effectiveimmediately' and to authorize the Administratorio start the recruiting process for the 9rlDirector position. Mr' tr'ennoy: Yesr rd like to make a motion to appoint catherine plaster as Interim911 Director and to authorize the Administrator to fegin-tn. ,"."oidig process for the 9llDirector position. '--r Ev 'vvr qrurl Mr. Hasan: Second. Mr. Mayor: Effective immediately. hdr. Fennoy: yes. Mr' Mayor: we've got a motion and a proper second to hire catherine plaster as Interim911 Director. Voting. Mr. Lockett out. Motion carries 9-0. Mr' Mayor: AII right, just hold for just one moment, hold for one moment. All right,here's our posfure to stand at ease for just a minute. we may go back to item number 40 to try toget some clarification on item number 40. Stand at ease just for a moment. The chairrecognizes the Commissioner from the 1.1. Mr' Fennoy: While we're getting clarification on item number 40, could I have a point ofPersonal Privilege? Mr. Mayor: The chair recognizes commissioner from the 1't. Mr' Fennoy: Yeah, you know I received an email from the Fire Deparrnent and it hadpictures of our fitg"ry helping out communities that had been impacted iy trr" storm that tookplace in Augusta Sunday. And I think a lot of times when *r,rri*.r*nr"-en we think aboutthem putting out fires but they do a lot more for our community. And; lot of times they goabove and beyond the call of duty to improve the quality of m. uoJ to help out variouscommunities in Richmold co-unty i*ing til"i. ii-. of noa. And I **ra just like to thankchief James and to thank the firemen fol ihe outstanding:_o! that trrrrao in this community andask them to encourage them to keep up the good work. lrPPreusEi -- -- @ 40' Motion to approve the reappointments of Mr. James _!, scgtt @istrict 10, Sen. D-23),Bernard Johns6l @istrict 9, sen. D-z2),Robert H. o'Neal (t"S.d;;i ana rryan simkins(Legislative) to the Board of Assessors for four-year terms. (Requested by the Board ofAssessors of Richmond County) 37 Mr' Mayor: Let me, all right, Madam clerk, the Board of Assessor is an eight memboboard' Three me'mbers appointed by each of the commission s-poiistricts. Three areappointed by the commissioner from {.r" ?*, three are appointed uv u.! co*-issioner from the10ft. Two appointnents are made by the L"gi;ilti* -O"iigutior. eff *"*ilers serve statutorilyfor four years' They are certified to senre t *u, post by the o.e*t n*t-of R.rrru". kr thiscase we have some appointnents that h3ve bgen broughi forward. m" L""ern raised by thecommissioner from the 9ft is that the commissioner il ,h;!o,,.,r;-# involved in any ofthese reappointment actions. As such the Commissioner from the q* ;l"dio either table this orhave an opportunity-to make appointments. That is where we axe. As of the il-;ilhi;;r,hthese appointments for the four that are listed here expire. As I understand it ure tradition of thisbody is to reappoint so that there's continuity,_ continuity so that th" ;;ification provided byDoR remains in place. In the event that these individuals ur" .r"i-r"uppointed and newindividuals are reappointed, there's a 40-hour course that they have to .tt"Jio be certified. Mr. Hasan: Two, Mr. Mayor, two 40-hour courses. Mr' Mayor: okay, two 4O-hour courses. As such we have a matter before us, it had beentabled. The posture of the commission can do this. You can reconsider your actions and Ibelieve that would be proper. The commission can move to reconsidlili. u"tlom and to takethis matter up and move fonvard with the appoinftnents that are listed here- Mr. Guilfoyle: I make a motion to reconsider our actions. Ms. Davis: Second. Mr. Mayor: We've got a motion and a second to reconsider its actions. The Chairrecognizes the Parliamentarian. Is that proper? Mr. MacKenzie: Yes. Mr. Mayor: All right. So the fact, Attomey MacKenzie, I think the proper motion wouldbe to remove it from the table as opposed to reconsidering its actions. Mr. MacKeruie: Well, actually the rule provides if the motion to reconsider is passedthen it eliminates any previous action that was taken with respect to the item was like it firstcame up. Mr. Mayor: But when we table an item for a time uncertain, would it be proper for us toagainremove from the table and take it up? Mr. MacKenzie: That,s also aproper way to do it. Mr. Mayor: AII right, that's what I would encourage us to do remove from the table thenimmediately take action on this. The Chair recognizes the bommissioner from the to. Mr. Fennoy: I'd like to address Mr. MacKenzie. 38 Mr. Mayor: All right, AttorneyMacKenzie. Mr. Fennoy: Mr. MacKenzie.lcgrding to the letter we have from Charles Smith, Chairof the Board of Assessors, it says ir tr,"r" io.;;; ;*""t continue to serve past the termexpiration date unless reappointed. qqp: ti- ".pirtion date G;l ,lr" z4th 20rc. so what*i-f ifflffiHfl'jffilir#'irGvt"rvi'"," ro,,-*uL, o,,r," board as opposed Mr' MacKYi2' If I may, I would suggest there's actually a member of the board who,shere who courd probabry better eiprain i" d.diitrr;;"rr* of that. ----*l Mr' Mayor: I think we've got not only a member 9f the board, we also have the boardattorney' The chair recognizes the Board Auorney to rp"ut to this *.i * *rro has actually gottwo questions' If the attomey would just, would you .t*-te your name for the record. tv{r' Hamilton: Yes, my name is Dan Hamilton. I work with Jim plunkett who representsthe Board of Assessors' I've been asked to pinch hii ;oio speak ro. rvri. pr*ett in his absencefrom Augusta today. My understanding i"irrpo"." io iwould be if there's a lack of certification effectiv" ", *J;r$T;11: fr::",nt#*Yls,ffJH,Tiaren't reappointed' And it's my understanding that the impact would u. tt uitrr" board would be,would not be able to act until it,s properly orginized Mr' Mayor: Follow up question from the chair. Mr. Hamilton, what constitutes aquorum for this body? r.grr ffi*ffir*:"' I'm not in a position to advise on that at this tirne not being the designated Mr. Mayor: okay, I',il defer to Mr. Lee. what constitutes a quorum? Mr. Lee: I understand it to be five but I might not be right. Mr' Mayor: Okay, and the Chair recognizes the Commissioner from the lrt. Mr' Fennoy: And I guess just to follow up. If we do not.approve these appointrnents,then whoever we appoint will have to take trvo 4O-hour classes ana is ii mror" they are certified?I mean on the zs6 ivi..tr-a1e four p*r; that we appoint; th" board if they,re not certified wouldthey be able to (inaudible). Mr' Lee: No, sir, not until they've been certifi"d by the Departrnent of Revenue. Mr. Fennoy: And are the classes, the two 4O-hour crasses, are they ongoing? Mr' Lee: They are scheduled tlroughout the year so I don't know when the next one,sgoing to be. 39 Mr. Fennoy: so there's a possibility where this board could be --- Mr. Lee: Determined. Mr. Fennoy: --- functioning (unintelligible) for a year. Mr. Lee: I wouldn't think a ye_ar lut we're getting the tax digest out right now so weneed to be functioning. You want us to be functioning. Mr. Fennoy: One of my last questions. What would be the financial impact on thiscounty if we don't, I mean --- Mr. Lee: If we don't get a tax digest out, ya,ll can,t levy taxes. Mr. Mayor: All right. The Commissioner from the 8ft is about to make a motion toremove from the table. Mr. Guilfoyle: Thank you, Mr. Mayor. I'd like to make a motion to remove thetabled agenda item and proceed forward please. Mr. G. Smith: Second. Mr. Guilfoyle: Mr. Mayor, after this vote I'd like to make another motion please? Mr. Mayor: All right, we'll remove it from the table. Mr. Lockett out. Motion Passes 9-0. Mr. Mayor: The Chair recognizes the Commissioner from the 8m to make anothermotion. Mr. Guilfoyle: Mr. Mayor, I'd like to make a motion to approve these gentlemen. IvIr. G. Smith: Second. N{r. M. Williams: Point of Order, Mr. Mayor. Mr. Mayor: The Chair recognizes the Commissioner from the 9ft. Mr. M. Williams: Thank you, sir. Dan, I guess you'll be the legal mind standing theretoday. With those appointments and District 9 or l0 decides to change oito make those cf,anges those positions still got to be they got to be educated. I mean they got to go to whatever clasis.Now I'm hearing people up here acting like, well, we're up against the wall. All these rocket scientists we've got working for this govemment somebody should've been able to see down the 40 road before we got to this point because we flways get up against the wall, Dan, and then youknow we got to run'- So I change those appginqnent;rd;;i;;#rlr#boay does I,ve got aright as the District 9 commissloner to uppoin1tr,n"" p*ire in that po.i,ioo]"so those positionsif I'm not mistaken, have expired. Is that right? ' - -'- Mr. Hamilton: There about, they apparently are about to expire. Mr. M. Williams: About to expire. Mr. Hamilton: I would agree with your assessment. IvIr' M' williams: okay so that,J d9n't need to say nothing else. They can vote whateverwav thev want to vote but they still don't ,upersede-,t";;;'A;;#;r'io o. 9 has thoseappointrnents and makes those appointnents because you're going r";;;; against the wall orwe got to go ahead on. That's the craziest thing lve heara in my life. Mr. Hamilton: I understand the byraws would remain in effect, yes, sir. Mr. Mayor: All right, we,ve got a motion and a second./y'trtr. M. Williams votes No. Mr. Lockett out. Motion Passes 8-1. Voting. Mr. Mayor: The chair recognizes the commissioner from the r't. Mr' Fennoy: The members of the Tax Assessors Board I encourage you to let us know atleast six to nine months when the terms of the board members *" r"rrJui#to expire in order togive the commissioners time to make their appoirtr"""ir, upprove the appointrnents and have thepeople that they appointed to the board get tle nrr"*.ury tuioing th";'fi;;;eed in order to becertified so that this process will be a smooth hansition * opporeo to aolng something that,srushed through. Mr' Mayor: Thank you. The Chair recognizes the commissioner from the 10tr, Mr' G' Smith: Yeah, I'd just like to go along with commissioner Fennoy on the otherboards too. I've got, I get cals alr the ,T" y*. g9t; *q** l*.-*J"p"rirg there and youtry to appoint people who are going to be dedicated to do what"trr"t;il;;sed to do, not justbe on there in name only. And I will have to say these four gentlemerr that? Hsted here on theAssessors Board they'veteen those type of inaiviauah thaithe ura vor rr""a to sit on boards.But we need to do the whole thing with the other boardd too to .." *ho." terms are up and all ffi#tf#"","Hff;#3ff"1:::"* but anvwav that's just mv'pi"i." ,Irich wn get you a ua.;o,r*f' Mayor: There being no further business to come before this body, this meeting,s 47 [MEETING ADJOURNED] Nancy W. Morawski Deputy Clerk of Commission CERTIFICATION: I, Lena J' Bonner, clerk of commission, ^hereby certify that the above is a t,.ue and correct copyof the minutes of the Regular Meeting of The irgo.i; Rrcmona c;;; LL_irrio, herd onMarch 21,2015. Clerk of Commission 42 Commission Meeting Agenda 10/6/2015 2:00 PM Legis. Appt. Tax Assessor's Board Department: Caption:Rescind the commission's April 21, 2015 appointments of the legislative delegation's appointments to Augusta-Richmond County Tax Assessor's Board in accordance with the constitutional amendment (Ga. L. 1956, p. 453) and (GA. L. 1999, p.3599) which gives that authority to the legislative delegation. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 10/6/2015 2:00 PM Affidavit Department: Caption:Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: