HomeMy WebLinkAbout2015-08-04-Meeting Minutes
Commission Meeting Agenda Commission Chamber - 8/4/2015
ATTENDANCE:
Present: Hons. Grady Smith, Mayor Pro Tem; Lockett, Sias, Frantom, M.
Williams, Fennoy, D. Williams, Hasan and Davis, members of Augusta
Richmond County Commission.
Absent: Hons. Hardie Davis, Jr., Mayor and Guilfoyle, member of
Augusta Richmond County Commission.
INVOCATION:
Rev. Leroy James, Pastor
Friendly Church of God in Christ
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
Five (5) minute time limit per delegation
DELEGATIONS
A. Mr. Steven Kendrick
Richmond County Tax Commissioner
RE: Youth Leadership Summer Internship Program
Item
Action:
None
Youth_Leadership_Summer_Internship_Program.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
Recognitions of students from the
Youth Leadership Summer Internship
Program.
B. Ms. Annette McKie
Augusta Bus Riders Association
RE: Issues concerning the Augusta Public Transportation System
Item
Action:
None
Annette_McKie.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
A presentation was made by Ms.
McKie.
C. Ms. Sara Irwin
RE: Augusta Public Transit matters
Item
Action:
None
Sara_Irwin.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
A presentation was made by Ms.
Irwin.
D. Ms. Bernice Artis
Augusta Bus Riders Association
RE: Improvements to the Transit and history
Item
Action:
None
Bernice_Artis.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
A presentation was made by Ms.
Artis.
E. Ms. Tamara Perry and Ms. Wanda Collier
RE: Donation to the "Stop Da Stigma" Red Party
Item
Action:
None
Tamara_Perry_and_Wanda_Collier.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made
By
Seconded
By
Motion
Result
A presentation was made by Ms.
Perry and Ms. Collier.
CONSENT AGENDA
(Items 1-28)
PLANNING
1. ZA-R-238 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 22-2(22) General
Business – Permitted Uses – Crematoriums and Section 26-1 (s) - Special
Exception – Crematoriums by amending permitted hours of
operation. (Approved by Commission July 21, 2015 - second reading)
Item
Action:
Approved
mar._2015._ZA-R-238_staff_report_ptd(updated).final.docx
ZA-R-238_-Funeral_Home_-_Crematoriums._first_draft.docx
ZA-R-238_-_Funeral_Home_-_Crematorium._final.docx
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Marion Williams
Commissioner
Ben Hasan Passes
PUBLIC SERVICES
2. Motion to approve the 2016 Cooperative Agreement with CSRA Regional
Commission for Senior Nutrition Services for Augusta-Richmond County.
(Approved by Public Services Committee July 28, 2015)
Item
Action:
Approved
2016_Nutrition_Meal_Agreement.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
3. Motion to approve New Application: A. N. 15-32: request by Jamyle Grant for
an on premise consumption Beer & Wine, and a retail package Beer & Wine
License to be used in connection with the Residence Inn by Marriott Augusta
located at 1116 Marks Church Rd. District 3. Super District 10. (Approved by
Public Services Committee July 28, 2015)
Item
Action:
Approved
Residence_Inn_By_Marriott.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
4. Motion to approve New Ownership Application: A. N. 15-34: request by
Qudratullah Durani for a retail package Beer & Wine License to be used in
connection with the East Boundary Chevron located at 202 East Boundary.
District 1. Super District 9. (Approved by Public Services Committee July 28,
2015)
Item
Action:
Approved
East_Boundary_Chevron.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
5. Motion to approve New Ownership Application: A. N. 15-33: request by Item
Catya Cornejo for an on premise Beer License to used in connection with El
Toro BravoSport Bar located at 2925 Peach Orchard Rd. There will
be Dance. District 6. Super District 10. (Approved by Public Services
Committee July 28, 2015)
Action:
Approved
El_Toro_Bravo_Sports_Bar.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
6. Motion to approve New Application: A. N. 15-35: request by Venumadhav
Machha for a retail package Beer & Wine License to be used in connection
with Amex Mart located at 2579 Tobacco Road. District 4. Super District 9.
(Approved by Public Services Committee July 28, 2015)
Item
Action:
Approved
Amex_Mart.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
7. Motion to approve award in the amount of $54,000 to RDS Construction of
Charlotte, NC to replace the roof and all related work described in RFB 15-178
on the Augusta 911 Center. (Approved by Public Services Committee July 28,
2015)
Item
Action:
Approved
15-178_Department_Recommendation_of_Award.pdf
15-178_Invitation_to_Bid.pdf
15-178_Tabulation_Sheet.pdf
15-178_Plan_Holder_List.pdf
15-178_Mandatory_Pre-Bid_Attendees.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
8. Motion to approve Change Order #2 to SDI-SYS - Fiber Optic & Security
Camera Upgrade Project as approved by the Augusta Aviation Commission at
their May 28, 2015 Meeting. (Approved by Public Services Committee July
28, 2015)
Item
Action:
Approved
AGS_-_SECURITY_CO_2.docx
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
9. Motion to approve Bid Item 15-141, Valley Park Site Improvement Project, to
Contract Management Inc. of Augusta for the amount of $264,090. (Approved
by Public Services Committee July 28, 2015)
Item
Action:
Approved
Invitation_to_Bid_sent_to_newspaper_CORRECTION.doc
15-141_TAB.xls
Mandatory_Pre-Bid_Sign-In_Sheet.pdf
15-141_Department_Recommendation_of_Award.pdf
Mail_List_and_Demandstar_Planholders.pdf
ItemApprovalSheet.html
Motions
Motion Motion Text Made By Seconded By Motion
Type Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
ADMINISTRATIVE SERVICES
10. Motion to approve referring to the Law Department and the Downtown
Development Authority for further review the matter of the
selection/replacement process of members on the Downtown Advisory
Panel and report recommendations back to the next committee
meeting. (Approved by Administrative Services Committee July 28, 2015)
Item
Action:
Approved
Downtown_Development_Authority_7-14-15.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Marion Williams
Commissioner
Mary Davis Passes
11. Motion to approve drafting a policy that allows the Clerk of Commission, the
Mayor, the Administrator, the Commission and the lead counsel person in legal
meetings on an ordinary basis and then as needed allow individuals to be
brought in as approved by the Commission during the legal
meeting. (Approved by Administrative Services Committee July 28, 2015)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve.
Voting No:
Commissioner
William Fennoy,
Commissioner
William Lockett.
Commissioner
Ben Hasan
Commissioner
Mary Davis Passes
Motion Passes 7-2.
PUBLIC SAFETY
12. Motion to approve a request by the Augusta Fire Department for a Mutual Aid
Agreement between Augusta, GA and Columbia County, GA for the purposes
of fire suppression and emergency assistance. (Approved by Public Safety
Committee July 28, 2015)
Item
Action:
Approved
Mutual_Aid_Agreement_between_Augusta_Fire_Department_and_Columbia_County_Fire_Department.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
13. Motion to approve a request by the Fire Department to demolish 310 Eve St.
parcel #035-2-220-00-0 to create a parking lot access for Fire Station 4.
(Approved by Public Safety Committee July 28, 2015)
Item
Action:
Approved
310_Eve_St..pdf
310_Eve_Street_A.jpg
310_Eve_St.reet_B_.jpg
310_Eve_Street._C.jpg
310_Eve_Street_D.jpg
310_Eve_Street_E.jpg
310_Eve_Street_F.jpg
310_Eve_Street_G.jpg
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
14. Motion to approve referring back to committee for further discussion and
recommendations the matter of the implementation of a fee/fine for businesses
or other entities that require continual monitoring by the Sheriff's Office or
other city resources. (Approved by Public Safety Committee July 28, 2015)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
15. Motion to approve tasking the Fire Chief with establishing a shed to house
the fire fighting tractor owned by the Georgia Forestry Service at Fire Station
#18 on Windsor Spring Road. (Approved by Public Safety Committee July
28, 2015)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type
Motion
Text Made By Seconded By Motion
Result
Approve Motion to
approve.
Commissioner
Sammie Sias
Commissioner
William Lockett Other
No action is taken on this motion due to the passage of the substitute motion.
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Substitute motion to task
the Interim Recreation
Department Director and
the Fire Chief to consider
if it would be feasible to
use inmate labor to
construct a building to
house the tractor.
Voting No: Commissioner
Commissioner
Marion
Williams
Commissioner
Ben Hasan Passes
William Fennoy,
Commissioner
Sammie Sias.
Motion Passes 7-2.
FINANCE
16. Motion to approve a request from the Director of Animal
Services regarding the replacement of 1-F250 animal transport truck for
Augusta Animal Services Department using Phase VI of the Sales Tax
Referendum for Public Safety. (Approved by Finance Committee July 28,
2015)
Item
Action:
Approved
Eval_for_Animal_Services_Truck.pdf
Att-anml_transpt_trk.pdf
15-170_Invitation_to_Bid.pdf
15-170_Tabulation_Sheet.pdf
15-170_Plan_Holders_List.pdf
15-170_Department_Recommendation_of_Award_Page_1.jpf.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
17. Motion to approve a request from the Engineering-Traffic Engineering
Division regarding the replacement of 2-F150 4x2 pickup trucks, and 1-F150
4x4 pickup truck for Augusta Engineering Department-Traffic Division. Funds
for this purchase are from the 2015 Capital Outlay. (Approved by Finance
Committee July 28, 2015)
Item
Action:
Approved
Evaluations_Traffic_Eng.pdf
Att-F150_4x2.pdf
Att-F150_4x4_PU.pdf
ItemApprovalSheet.html
Motions
Motion Motion Text Made By Seconded By Motion
Type Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
18. Motion to approve a request from the Engineering Department regarding the
replacement of 1-F250 and 2-F150 pickup trucks, and 1-E350 work detail van
for Augusta Engineering Department-Maintenance Division using Capital
Outlay for 2015. Bid items 15-161, 14-236 and 14-195. (Approved by
Finance Committee July 28, 2015)
Item
Action:
Approved
Eval_Engineering_Maintenance.pdf
Att-F250-Eng_maint.pdf
Att-E350_WD_van.pdf
Att-F150_4x2.pdf
15-161_Department_Recommendation_of_Award.pdf
15-161_Invitation_to_Bid.pdf
15-161_Tabulation_Sheet_and_Local_Vendor_Option.pdf
15-161_Plan_Holders_List.pdf
14-236_Invitation_to_Bid,_Tab_Sheet,_Department_Recommendation,_Plan_Holders_List.pdf
14-195_Invitation_to_Bid,_Tab_Sheet,_Department_Recommendation,_Plan_Holders_List.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
19. Motion to approve a request by the Recreation Department for the replacement
of 1-Ford Ranger pickup truck, 2- F250 pickup trucks, 1-F350 pickup truck, 3-
E350 work detail vans, 2- Landscape body trucks, and 1-F550 dump body
truck for Augusta Recreation Department-various divisions using 2015 Capital
Outlay. Bids 14-236, 15-161, 15-163, 14-195 and 15-175. (Approved by
Finance Committee July 28, 2015)
Item
Action:
Approved
Eval_for_Recreation.pdf
Att-F150_4x2.pdf
Att-F250-Recreation.pdf
Att-F350_crew_cab-rec.pdf
Att-E350_WD_van.pdf
Att-F550_dump_trk-Recreation.pdf
15-175_-_Landscape_Truck.pdf
14-236_Recommendation_of_Award_Documents.pdf
15-161_Recommendation_of_Award.pdf
15-163_Recommenation_of_Award.pdf
14-195_Recommendation_of_Award_Documents.pdf
15-175_Recommendation_of_Award_Documents.pdf
15-160_Department_Recommendation_of_Award_Docuements.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
20. Motion to approve the replacement of one older police motorcycle for the
Sheriff’s Office Road Patrol, Traffic Division using Phase VI of the Sales Tax
Account. (Approved by Finance Committee July 28, 2015)
Item
Action:
Approved
Eval_Police_Motorcycle.pdf
Att-motorcycle-sheriff.pdf
15-171_Invitation_to_Bid.pdf
15-171_TAB.pdf
15-171_Planholder_List.pdf
15-171_Department_Recommendation_of_Award.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
21. Motion to approve the budget adjustment to offset effect of budgeted Item
stormwater fee on 2015 General Fund Budget as recommended by the
Administrator and the Finance Department. (Approved by Finance
Committee July 28, 2015)
Action:
Approved
Budget_adjustment_to_offset_effect_of_budgeted_stormwater_fee_on_2015_General_Fund_Budget.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
ENGINEERING SERVICES
22. Motion to authorize condemnation to acquire title of a portion of property for
right of way (Parcel 150-0-010-04-0) 3032 Willis Foreman Road. (Approved
by Engineering Services Committee July 28, 2015)
Item
Action:
Approved
Agenda_Item_-_Kinsman_Redeemed_Ministries_Inc..pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
23. Motion to authorize condemnation to acquire title of a portion of property for
right of way and temporary easement, (Parcel 053-0-010-01-0) 3719 Belair
Road. (Approved by Engineering Services Committee July 28, 2015)
Item
Action:
Approved
Agenda_Item_-_First_Metropolitan_Baptist_Church.pdf
ItemApprovalSheet.html
Motions
Motion Motion
Type Motion Text Made By Seconded By Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
24. Motion to approve award of Bid 15-151 for the purchase of (1) Street Sweeper
to Environmental Products of Georgia for the amount of $222,586.00.
(Approved by Engineering Services Committee July 28, 2015)
Item
Action:
Approved
15-151_Invitation_to_Bid.pdf
15-151_Plan_Holders_List.pdf
15-151_Department_Recommendation_of_Award.pdf
15-151_Tabulation_Sheet.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
25. Motion to approve Georgia Power Company Government Pole Attachment
License Agreement as well as the Addendum for Attachment of Wireless
Facilities as requested by AED/TE. (Approved by Engineering Services
Committee July 28, 2015)
Item
Action:
Approved
GPC___Government_Pole_Attachment_Agreement_(City)_City_of_Augusta.pdf
GPC_Governmental_Wireless_Addendum_to_Pole_Attachment_Agreement_(City)_C....pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
26. Motion to approve Traffic Engineering’s purchase of thermoplastic roadway
striping materials on State contract. (Approved by Engineering Services
Committee July 28, 2015)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
PETITIONS AND COMMUNICATIONS
27. Motion to approve the minutes of the regular commission meeting held on
July 21, 2015 and the special called legal meeting held on July 28, 2015.
Item
Action:
Approved
Regular_Commission_Meeting_July_21_2015.pdf
Called_Commission_Meeting_July_28_2015.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
APPOINTMENT(S)
28. Motion to approve the appointment of Ms. Linda Edney-Wiley to a term on
the Augusta-Richmond County Coliseum Authority to replace Ms. Shirley
Darby. (Requested by Commissioner D. Williams)
Item
Action:
Approved
Talent_Bank_Application_Linda_Edney-Wiley.pdf
ItemApprovalSheet.html
Motions
Motion Motion
Type Motion Text Made By Seconded By Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Marion Williams
Commissioner
Dennis Williams Passes
****END CONSENT AGENDA****
AUGUSTA COMMISSION
8/4/2015
AUGUSTA COMMISSION
REGULAR AGENDA
8/4/2015
(Items 29-33)
FINANCE
29. Report from the Tax Assessors Office about the economic impact the
Pictometry system has had on the tax digest in Richmond County. (Requested
by Commissioner Fennoy) (Referred from July 21 Commission meeting)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information.
Motion Passes 9-0.
Commissioner
Mary Davis
Commissioner
William Fennoy Passes
APPOINTMENT(S)
30. Discuss the appointments that each Commissioner has on the Tax Assessors
Board and the Coliseum Authority. (Requested by Commissioner M.
Williams)
Item
Action:
Approved
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to approve
receiving this item as
information. Ms. Davis
out.
Motion Passes 8-0.
Commissioner
Marion
Williams
Commissioner
William Fennoy Passes
31. Remove Andrena Demmons from the Planning and Development Commission
effective 19 August 2015. (Requested by Commissioner Sias)
Item
Action:
Approved
Agenda_Items_from_Com._Sias.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
32. Remove Moses McCauley from the Board of Zoning Appeals effective 19
August 2015. (Requested by Commissioner Sias)
Item
Action:
Approved
Agenda_Items_from_Com._Sias.pdf
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
33. Appoint Moses McCauley to the Planning and Development Commission
effective 19 August 2015. (Requested by Commissioner Sias)
Item
Action:
Approved
Agenda_Items_from_Com._Sias.pdf
Upcoming Meetings
www.augustaga.gov
ItemApprovalSheet.html
Motions
Motion
Type Motion Text Made By Seconded By Motion
Result
Approve
Motion to
approve.
Motion Passes 9-
0.
Commissioner
Sammie Sias
Commissioner
Mary Davis Passes
LEGAL MEETING
A. Pending and Potential Litigation.
B. Real Estate.
C. Personnel.
34. Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Item
Action:
None
Commission Meeting Agenda
8/4/2015 2:00 PM
Attendance 8/4/15
Department:
Caption:
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Invocation
Department:
Caption:Rev. Leroy James, Pastor
Friendly Church of God in Christ
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Youth Leadership Summer Internship Program
Department:Clerk of Commission
Caption:Mr. Steven Kendrick
Richmond County Tax Commissioner
RE: Youth Leadership Summer Internship Program
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Annette McKie
Department:
Caption:Ms. Annette McKie
Augusta Bus Riders Association
RE: Issues concerning the Augusta Public Transportation System
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Sara Irwin
Department:
Caption:Ms. Sara Irwin
RE: Augusta Public Transit matters
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Bernice Artis
Department:Clerk of Commission
Caption:Ms. Bernice Artis
Augusta Bus Riders Association
RE: Improvements to the Transit and history
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Tamara Perry and Wanda Collier
Department:
Caption:Ms. Tamara Perry and Ms. Wanda Collier
RE: Donation to the "Stop Da Stigma" Red Party
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
AUGUSTA-RICHMOD COUTY PLAIG COMMISSIO
ZOIG ORDIACE AMEDMET
STAFF REPORT
Case umber: #ZA-R-238
Hearing Date: Monday, March 2, 2015
Report Prepared By: Paul DeCamp and Kevin Boyd
____________________________________________________________________
Recommended Amendment: Amend by adding new terms, “Crematorium” or “Cremation
Facility” to Section 2 (Definitions), and amend Section 22-1 (General Business – Permitted
Uses) and Section 26-1 (Special Exception – Crematoriums) of the Comprehensive Zoning
Ordinance that introduces new language that regulates the size and adds minimum distance
requirements for cremation facilities and related accessory uses. This amendment also proposes
to limit the number of single unit cremators for accessory cremation facilities.
Background: In recent months, citizens have been become increasingly concerned about the
close proximity of cremation facilities to residential areas. Due to the growth in popularity of
cremation, crematory services have expanded in the region. While cremation facilities may exist
as a stand-alone use, many operate in conjunction with, or accessory to, existing funeral home
establishments. Section 22-1 of the Augusta Comprehensive Zoning Ordinance permits funeral
homes and cremations as an accessory use, in the B-2 (General Business) zone. Under Section
26-1, funeral homes may be considered for a Special Exception in zones deemed appropriate. A
Special Exception is similar to a rezoning, and requires a Planning Commission recommendation
and a final approval from the Augusta Commission. Current ordinance provisions do not regulate
cremation facilities.
Regulations on funeral homes and crematoriums are generally handled at the local or state level.
Most municipalities in Georgia rely on the state’s licensing requirements to operate such
businesses and other regulations. The federal government itself does not impose any regulations.
Cremation facilities sometimes may present nuisances, such as unpleasant odors and loud noises.
Justification: This amendment adds new language for accessory crematory facilities and stand-
alone crematory facilities. The proposed sections will impose minimum distances and maximum
size requirements for said uses that, in effect, seek to reduce potential conflicts in land uses and
perceived nuisances between cremation facilities and nearby residential uses.
ote: The amendment proposes to add eight new provisions on cremation facilities in Section
22-1 (General Business - Funeral Homes), and add subsections 5 - 9 in Section 26-1 (Special
Exceptions - Funeral Homes). These provisions provide additional regulations on cremation
facilities.
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Section 2 (Definitions) by adding Crematorium, Section 22-1 (General Business -
Permitted Uses) and Section 26-1 (Special Exceptions – Funeral Homes)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO 1. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 2 (Definitions):
“CREMATORIUM” – shall mean a furnace or establishment for the incineration of
corpses.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 22-1 (General Business - Permitted Uses)
(22) Crematoriums– subject to the following restrictions and regulations.
(a) Cremation facilities are allowed as an accessory use wherein the funeral home is
identified as the primary use.
(b) Accessory cremation facilities shall be located at least two hundred (200) feet
from contiguous properties zoned or developed for residential use.
(c) Cremation facilities that are considered “stand-alone” shall be located at least two
thousand five hundred (2,500) feet from contiguous properties zoned or
developed for residential use.
(d) Cremation facilities shall be consistent with all applicable state permit and
licensing requirements.
(e) No crematory incinerator shall have a discharge of smoke that exceeds ten percent
(10%) ambient air.
(f) The owner/operator shall record the hours of operation and total daily cremation
rate for the facility:
(1) Hours of operation shall not be greater than 6:00 A.M. to 9:00 P.M.
(2) Each human crematory operation shall record the daily cremation rate in
bodies per day.
(3) Each animal crematory operation shall record the daily cremation rate in
pounds per day.
(g) Cremation facilities shall be consistent with all applicable state permit and
licensing requirements.
(h) Records of the daily cremation rate and the facility’s hours of operation shall be
maintained on site in written or electronic logs.
SECTIO III. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 26-1 (Special Exception - Crematoriums)
(s) Crematoriums are subject to the following criteria:
a. Cremation facilities are allowed as an accessory use wherein the funeral home is
identified as the primary use.
b. Accessory cremation facilities shall be located at least two hundred (200) feet from
contiguous properties zoned or developed for residential use.
c. Cremation facilities that are considered “stand-alone” shall be located at least two
thousand five hundred (2,500) feet from contiguous properties zoned or developed
for residential use.
d. Cremation facilities shall be consistent with all applicable state permit and licensing
requirements.
e. No crematory incinerator shall have a discharge of smoke that exceeds ten percent
(10%) ambient air.
f. The owner/operator shall record the hours of operation and total daily cremation rate
for the facility:
1) Hours of operation shall not be greater than 6:00 A.M. to 9:00 P.M.
2) Each human crematory operation shall record the daily cremation
rate in bodies per day.
3) Each animal crematory operation shall record the daily cremation rate in
pounds per day.
g. Cremation facilities shall be consistent with all applicable state permit and licensing
requirements.
h. Records of the daily cremation rate and the facility’s hours of operation shall be
maintained on site in written or electronic logs.
SECTIO IV . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2015.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
ORDINANCE ______
An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the
Augusta, Georgia Commission effective September 16, 1997 by amending
Section 2 (Definitions) by adding Crematorium, Section 22-1 (General Business -
Permitted Uses) and Section 26-1 (Special Exceptions – Funeral Homes)
THE AUGUSTA COMMISSION HEREBY ORDAINS:
SECTIO 1. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 2 (Definitions):
“CREMATORIUM” – shall mean a furnace or establishment for the incineration of
corpses.
SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 22-1 (General Business - Permitted Uses)
(22) Crematoriums– subject to the following restrictions and regulations.
(a) Cremation facilities are allowed as an accessory use wherein the funeral home is
identified as the primary use.
(b) Accessory cremation facilities shall be located at least two hundred (200) feet
from contiguous properties zoned or developed for residential use.
(c) Cremation facilities that are considered “stand-alone” shall be located at least two
thousand five hundred (2,500) feet from contiguous properties zoned or
developed for residential use.
(d) Cremation facilities shall be consistent with all applicable state permit and
licensing requirements.
(e) No crematory incinerator shall have a discharge of smoke that exceeds ten percent
(10%) ambient air.
(f) The owner/operator shall record the hours of operation and total daily cremation
rate for the facility:
(1) No cremation activity on Monday – Friday between the hours of 5 PM - 9
PM and during the weekend, 4 PM - 9 PM. Such activity shall not include
the cooling down period of the furnance which may take 1 to 2 hours.
(2) Each human crematory operation shall record the daily cremation rate in
bodies per day.
(3) Each animal crematory operation shall record the daily cremation rate in
pounds per day.
(g) Cremation facilities shall be consistent with all applicable state permit and
licensing requirements.
(h) Records of the daily cremation rate and the facility’s hours of operation shall be
maintained on site in written or electronic logs.
SECTIO III. That the Comprehensive Zoning Ordinance is amended by adding the
following language in Section 26-1 (Special Exception - Crematoriums)
(s) Crematoriums are subject to the following criteria:
a. Cremation facilities are allowed as an accessory use wherein the funeral home is
identified as the primary use.
b. Accessory cremation facilities shall be located at least two hundred (200) feet from
contiguous properties zoned or developed for residential use.
c. Cremation facilities that are considered “stand-alone” shall be located at least two
thousand five hundred (2,500) feet from contiguous properties zoned or developed
for residential use.
d. Cremation facilities shall be consistent with all applicable state permit and licensing
requirements.
e. No crematory incinerator shall have a discharge of smoke that exceeds ten percent
(10%) ambient air.
f. The owner/operator shall record the hours of operation and total daily cremation rate
for the facility:
1) No cremation activity on Monday – Friday between the hours of 5 PM - 9
PM and during the weekend, 4 PM - 9 PM. Such activity shall not include
the cooling down period of the furnance which may take 1 to 2 hours.
2) Each human crematory operation shall record the daily cremation
rate in bodies per day.
3) Each animal crematory operation shall record the daily cremation rate in
pounds per day.
g. Cremation facilities shall be consistent with all applicable state permit and licensing
requirements.
h. Records of the daily cremation rate and the facility’s hours of operation shall be
maintained on site in written or electronic logs.
SECTIO IV . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
Duly adopted by the Augusta-Richmond County Commission this ______ day of
__________________, 2015.
__________________________________________
MAYOR, AUGUSTA COMMISSION
AUGUSTA, GEORGIA
ATTEST:
________________________________________
LENA BONNER, CLERK
First Reading: ____________________________
Second Reading: __________________________
Commission Meeting Agenda
8/4/2015 2:00 PM
ZA-R-238
Department:Planning Commission
Caption: ZA-R-238 – A request for concurrence with the Augusta Georgia
Planning Commission to approve a petition to amend Section 22-
2(22) General Business – Permitted Uses – Crematoriums and
Section 26-1 (s) - Special Exception – Crematoriums by amending
permitted hours of operation. (Approved by Commission July
21, 2015 - second reading)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
2016 Cooperative Agreement for Senior Nutrition Program
Department:Recreation, Parks and Facilities
Caption:Motion to approve the 2016 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County. (Approved by Public Services Committee
July 28, 2015)
Background:The Augusta Recreation, Parks and Facilities Department
operates seven senior nutrition sites throughout the county through
a partnership with the CSRA Regional Commission which
provides state and federal grant funds to provide 73,456 meals to
senior adults including the home delivery program.
Analysis:The Agreement provides the mechanism for Augusta, Georgia to
receive $315,158.79 in 2016.
Financial Impact:Augusta’s match for the 2016 agreement is $11,720.41
Alternatives:1. To approve the 2016 Cooperative Agreement with the CSRA
….Regional Commission for Senior Nutrition Services for
Augusta-Richmond County. 2. To deny, which would result in
forfeiting grant funds and possibly terminating the program.
Recommendation:1. To approve the 2016 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County.
Funds are Available
in the Following
Accounts:
220054322
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 15-32: request by
Jamyle Grant for an on premise consumption Beer & Wine, and
a retail package Beer & Wine License to be used in connection
with the Residence Inn by Marriott Augusta located at 1116
Marks Church Rd. District 3. Super District 10. (Approved by
Public Services Committee July 28, 2015)
Background:This is a New Application.
Analysis:This application meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $1,330.00
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 15-
34: request by Qudratullah Durani for a retail package Beer &
Wine License to be used in connection with the East Boundary
Chevron located at 202 East Boundary. District 1. Super District
9. (Approved by Public Services Committee July 28, 2015)
Background:This is a New Ownership Application. Formerly in the name of
Barjesh Kumar.
Analysis:This applicant meets all of the requirements of the City of
Augusta'a Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00.
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Ownership Application: A. N. 15-
33: request by Catya Cornejo for an on premise Beer License to
used in connection with El Toro BravoSport Bar located at 2925
Peach Orchard Rd. There will be Dance. District 6. Super
District 10. (Approved by Public Services Committee July 28,
2015)
Background:This is a New Ownership Application. Formerly in the name of
Olegario Orozco.
Analysis:This applicant meets all of the requirements of the City of
Augusta's Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $438.50
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Alcohol Application
Department:Planning & Development
Caption:Motion to approve New Application: A. N. 15-35: request by
Venumadhav Machha for a retail package Beer & Wine License
to be used in connection with Amex Mart located at 2579
Tobacco Road. District 4. Super District 9. (Approved by
Public Services Committee July 28, 2015)
Background:This is a New Application.
Analysis:This applicant meets all of the requirements of the City of
Augusta's ALcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00.
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until Wednesday, June 17, 2015 at 3:00 p.m. for furnishing:
Bid Item 15-178 Roof Replacement for Augusta 911 for Recreation, Parks and
Facilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Friday, May 29, 2015 @ 10:00 a.m. in the Procurement
Department 535 Telfair Street, Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
June 3, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise
meets the requirements for approval as a local bidder, will not be qualified for a bid preference on
such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 7, 14, 21, 28, 2015
Metro Courier May 13, 2015
Revised: 1/8/2015
VENDORS
Porter Roofing
Contractors Inc
421 Ash Street
Murfreesboro, TN
37130
Thomson Roofing &
Metal Co.
2292 Washington Rd.
P. O. Box 185
Thomson, GA 30824
RPI
505 CDP Industrial Blvd
Grovetown, GA 30813
RDS Construction
2744 Lytham Drive
Charlotte, NC 28210
Attachment "B"Yes Yes Yes Yes
Addendum
#1 Yes Yes Yes Yes
E-Verify #213560 698747 63141 507569
SAVE Form Yes Yes Yes Yes
Original Yes Yes Yes Yes
4 Copies Yes Yes Yes Yes
PRICING:Non-Compliant $56,659.00 $54,950.00 $54,000.00
Bid Opening
Bid Item #15-178 Roof Replacement for Augusta 911
for Augusta, Georgia - Recreation, Parks and Facilities Department
Bid Due: Wednesday, June 17, 2015 at 3:00 p.m.
The followng vendor did not respond:
Youngs Roofing / 311 Patrick St / Martinez, GA 30907
I & E Specialties, Inc. / 141 Riverchase Way / Lexington, SC 29072
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 69
Mandatory Pre-Bid/Telephone Conference: 6
Total packages submitted: 4
Total Noncompliant: 1
Page 1 of 1
Commission Meeting Agenda
8/4/2015 2:00 PM
Award Contract – Replace 911 Roof
Department:Recreation, Parks and Facilities - Facilities Management
Caption:Motion to approve award in the amount of $54,000 to RDS
Construction of Charlotte, NC to replace the roof and all related
work described in RFB 15-178 on the Augusta 911 Center.
(Approved by Public Services Committee July 28, 2015)
Background:The roof on the 911 facility is leaking. The roof membrane is the
original installed when the building was constructed roughly 20
years ago. This roof has reached the end of its useful life and
continued repair is no longer a viable option. Request for Bids
15-178 was issued to solicit pricing to replace the existing roof
with a new membrane to extend the life of the facility and
minimize the potential for environmental concerns
Analysis:We received three compliant bids for the scope of work. The low
bid was submitted by RDS Construction out of Charlotte, NC.
There were no local bidders that would have been considered
under our Local Preference Ordinance.
Financial Impact:The contract amount is $54,000.00
Alternatives:1. Approve award in the amount of $54,000 to RDS Construction
of Charlotte, NC to replace the roof and all related work described
in RFB 15-178 on the Augusta 911 Center. 2. Do not approve and
pursue other options
Recommendation:Approve award in the amount of $54,000 to RDS Construction of
Charlotte, NC to replace the roof and all related work described in
RFB 15-178 on the Augusta 911 Center.
Funds are Available
in the Following
Accounts:
Capital funds have been designated for this project.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
CHANGE ORDER NUMBER 2
OWNER: Augusta Regional Airport CONTRACTOR: SDI-ISYS, LLC
1501 Aviation Way 2460 Remount Rd, Ste. 106
Augusta, GA 30906 N. Charleston, SC 29406
PROJECT NAME: AGS – Security Upgrades CONTRACT DATE: September 25th, 2014
PROJECT NUMBER: FAA AIP 3-13-0011-037 CHANGE ORDER DATE: April 28, 2015
NO WORK COVERED BY THIS CHANGE ORDER MAY PROCEED UNTIL CONTRACTOR IS IN RECEIPT OF A COPY FULLY
EXECUTED BY THE CONTRACTOR, THE OWNER AND THE ENGINEER. IF CONTRACTOR IS IN AGREEMENT WITH THIS
CHANGE, CONTRACTOR SHOULD EXECUTE ALL COPIES AND RETURN ALL COPIES TO THE CONSTRUCTION PROJECT
MANAGER WITHIN SEVEN (7) CALENDAR DAYS. THIS CHANGE WILL INCREASE OR DECREASE THE CONTRACT AMOUNT
AND TIME TO COMPLETE BY THE AMOUNT SHOWN BELOW. THE GENERAL, SUPPLEMENTARY AND OTHER CONDITIONS
OF THE CONTRACT SHALL APPLY TO THIS CHANGE ORDER UNLESS EXPRESSLY MODIFIED BY THIS CHANGE.
DESCRIPTION OF CHANGE: Changes generally consist of Owner’s requested modifications to add seven (7) cameras in the
TSA Security Screening Area and 6-strand fiber from Standard Aero to the Commercial Service Terminal. Changes are described in
attachments to this Contract Change Order form.
ORIGINAL TOTAL CONTRACT PRICE $674,480.00
APPROVED COST ADDITIONS (DELETIONS) TO DATE $25,750.00
AMOUNT OF THIS CHANGE ORDER ($980.00)
REVISED TOTAL CONTRACT PRICE $699,250.00
PERCENTAGE FOR THIS CHANGE ORDER OF ORIGINAL CONTRACT PRICE (0.14%)
TOTAL CHANGE ORDER PERCENTAGE OF ORIGINAL CONTRACT PRICE 3.68%
ORIGINAL TOTAL CONTRACT CALENDAR DAYS 150
CALENDAR DAY ADDITIONS (DELETIONS) PREVIOUS CHANGE ORDERS 0
CALENDAR DAY ADDITIONS (DELETIONS) THIS CHANGE ORDER 30
REVISED TOTAL CONTRACT CALENDAR DAYS 180
CONTRACTOR ACKNOWLEDGES, BY ITS EXECUTION AND ACCEPTANCE OF THIS CHANGE ORDER, THAT THE
ADJUSTMENTS IN CONTRACT PRICE AND TIME SHOWN HEREON CONSTITUTES FULL AND COMPLETE COMPENSATION
AND SATISFACTION FOR ALL COSTS AND MODIFICATIONS OF PERFORMANCE TIME INCURRED BY THE CONTRACTOR AS
A RESULT OF THIS CHANGE ORDER. NO OTHER CLAIM FOR INCREASED COST OF PERFORMANCE OR MODIFICATIONS OF
TIME WILL BE GRANTED BY THE OWNER FOR THIS WORK COVERED BY THIS CHANGE. THE CONTRACTOR HEREBY
WAIVES AND RELEASE ANY FURTHER CLAMS FOR COST OR TIME AGAINST THE OWNER ARISING FROM OR RELATING TO
THE MATTERS OF WORK SET FORTH OR CONTEMPLATED BY THIS CHANGE ORDER.
CONTRACTOR’S ACCEPTANCE
Contractor: SDI-ISYS, LLC
Signature Date
Typed Name Title
A/E RECOMMENDED FOR APPROVAL
Engineer: Mead & Hunt, Inc.
Signature Date
Gary Siegfried, P.E. Project Manager
Typed Name Title
OWNER RECOMMENDED FOR APPROVAL
Owner: Augusta Regional Airport
Signature Date
Cedric Johnson Aviation Commission Chairman
Typed Name Title
CHANGE ORDER NUMBER 2
OWNER: Augusta Regional Airport CONTRACTOR: SDI-ISYS, LLC
1501 Aviation Way 2460 Remount Rd, Ste. 106
Augusta, GA 30906 N. Charleston, SC 29406
PROJECT NAME: AGS – Security Upgrades CONTRACT DATE: September 25th, 2014
PROJECT NUMBER: FAA AIP 3-13-0011-037
DESCRIPTION OF QUANTITY CHANGES, COST CHANGES AND JUSTIFICATION
NEW ITEMS
1. Delete six (6) 5 MP cameras from long and short term parking lots and replace with two (2) 20 MP 180° cameras
installed on the roof of the terminal. Installation includes:
a. Credit for:
i. Six (6) Arecont 5 MP cameras
ii. Camera mounts
iii. Camera licenses
iv. Pole mount adapter
v. Cat6 jumper cable
vi. 1 PoE Surge Protector
vii. 12 Media Convertors
viii. Labor and programming for parking lot cameras
b. New items:
i. Two (2) new Arecont 180° 20 MP cameras
ii. Two (2) Arecont pendant caps
iii. Two (2) parapet camera mounts
iv. Two (2) 12x10 NEMA 4 enclosures
v. Two (2) roof penetrations
vi. Three (3) Omnitron media convertors - camera end
vii. Two (2) Exacq camera licenses
viii. Three (3) Omnitron media convertors – head end
ix. Labor and programming for two (2) roof-top cameras
x. Labor to install fiber optics to cameras 57 and 58 at curbside.
ADD / (DELETE): 1 LS at $(980.00)
COST ADDITION / (DELETION): ($980.00)
Justification: The original intent for camera coverage in the parking lots was to install new cameras on existing emergency call
boxes. Because the Project approach was switched from full design to performance specification, the suitability of the original
intent was not investigated.
After the Project was underway, Airport staff determined that call box locations did not provide the desired viewing angles
because of height and location. Also, the call boxes have polycarbonate construction at the top which is not suitable for
mounting the cameras.
Airport staff requested that, instead of mounting cameras on the call boxes, cameras be mounted on the Terminal Building’s
roof. The camera supplier traveled to AGS and tested the parking lot views from the Terminal Building’s roof using 20MP, 180°
view cameras. Airport staff found the coverage provided by this approach to be acceptable.
This Change Order also includes thirty (30) additional days added to the contract’s duration to allow for lead time required to
order cameras and mounting hardware; and also to process the change order through the Airport and County procurement
system.
Cost Analysis: The credit to delete six (6) 5MP cameras, mounting hardware, appurtenances, labor, and licensing, is
$20,480.00. The cost of new work to install two (2) - 180°, 20MP cameras, mounting hardware, appurtenances, labor,
licensing and aiming is $19,500, resulting in a credit to the Project of $980.00. This price is considered fair and reasonable for
the materials (camera, mounting hardware/accessories, license and Category 6 cabling) and labor (cable and camera
installation) required to complete the work. The line by line breakdown of costs is found on the following page.
Approval of this item is recommended.
Delete Cameras in Parking Lot
Parking Lot Camera System Quantity Cost
5MP dome camera 6.00 -$5,494.29
Camera mount 6.00 -$601.20
Camera license 6.00 -$740.57
Pole mount adapter 1.00 -$71.09
15' CAT 6 jumper 1.00 -$10.71
1' Cat 6 jumper 1.00 -$3.57
DITEK 1.00 -$52.84
Labor to install 1.00 -$6,465.71
10/100/1000 Media Converter with Power over
Ethernet (PoE) (MDF) 12.00 -$5,384.02
Bond Credit 1.00 -$828.00
Warranty Credit 1.00 -$828.00
Total Credit
-$20,480.00
Add Cameras on Terminal Roof
Roof Top 180 Degree Camera System QTY Cost
Arecont Vision 180° panoramic camera 20MP 2.00 $3,338.86
Pendant Cap 2.00 $134.26
Pelco Parapet wall mount 2.00 $871.40
12X10 NEMA 4X ENCLOSURE W/PERF 2.00 $335.49
Installation labor 1.00 $4,564.29
Roof Penetration 1.00 $1,638.57
OmniTron (camera end) 3.00 $2,013.26
Camera license 2.00 $246.86
HDMI cables 1.00 $557.14
OmniTron (head end) 3.00 $2,558.57
Installation for fiber to cameras 57/58 1.00 $1,882.86
Bond 1.00 $679.22
Warranty 1.00 $679.22
Total Cost
$19,500.00
Commission Meeting Agenda
8/4/2015 2:00 PM
SDI-SYS - Fiber Optic & Secutiry Camera Upgrade Project Change Order #2
Department:Augusta Regional Airport
Caption:Motion to approve Change Order #2 to SDI-SYS - Fiber Optic &
Security Camera Upgrade Project as approved by the Augusta
Aviation Commission at their May 28, 2015 Meeting. (Approved
by Public Services Committee July 28, 2015)
Background:The original scope of work provided for the replacement and
addition of security surveillance equipment at the Augusta
Regional Airport, to be performed by SDI-I-SYS for a contract
amount of $674,480.00. Fiber optic cable is also being installed on
the facility in order to provide enhanced fire monitoring services.
Change Order #1 modified the original construction costs in order
to add more cameras in the TSA screening area and also extend
fiber optic cable to the Standard Aero facilities which provided
connectivity to the Airport’s fire monitoring system. As a result of
Change Order #1, the contract amount was increased by
$25,750.00 to $700,230.00.
Analysis:Due to coverage deficiencies and installation difficulties, Change
Order #2 deletes cameras in the parking lots but instead mounts
cameras on the roof of the Terminal Building. As a result, a credit
of $980.00 will be deducted from the contract costs. Therefore, the
new Contract Amount will be $699,250.00. The contract time will
increase by 30 days to 180 days. The work will be funded by an
amendment to the original FAA Grant and local cost sharing.
Financial Impact:a credit of $980.00.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081302-5421110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation to Bid
Sealed bids will be received at this office on Tuesday, March 31, 2015 @ 3:00 p.m. for furnishing:
Bid Item 15-141 Valley Park Site Improvement Project for Recreation, Parks & Facilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable is $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday February 19, 2015. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, March 13, 2015 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 17,
2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle February 19, 26, March 5, 12, 2015
Metro Courier February 25, 2015
Revised: 1/12/2015
Vendors
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
JHC-CORPORATION
1029 N PEACHTREE PKWY # 359,
PEACHTREE CITY,
GA 30269
BEAM SITE PREP
1456 EDGEFIELD RD.
NORTH AUGUSTA,
SC 29860
DABBS-WILLIAMS
319 S WALNUT ST,
STATESBORO,
GA 30458
Attachment B YES YES YES YES
E-Verify # 225306 413897 198924 222733
Addendum
#1, #2 and #3
YES YES YES YES
SAVE Form YES YES YES YES
Bid Bond YES YES YES YES
BASE BID $264,090.00 $544,878.00 $465,357.76 $526,754.00
BASE BID +
ALTERNATES $338,036.40 $612,648.00 $563,661.16 $618,744.00
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 8
Total Electronic Notifications (Demandstar): 277
Mandatory Pre-Bid Conference/Telephone Conference Attendees: 7
Total packages submitted: 4
Total Noncompliant: 0
VALLEY PARK SITE IMPROVEMENT PROJECT
Bid Opening
Bid Item #15-141
Valley Park Site Improvement Project
for Augusta, Georgia - Recreation, Parks & Facilities Department
Bid Due: Thursday, April 23, 2015 @ 3:00 p.m.
Page 1 of 1
Commission Meeting Agenda
8/4/2015 2:00 PM
Valley Park Site Improvement Project
Department:Recreation, Parks and Facilities
Caption:Motion to approve Bid Item 15-141, Valley Park Site
Improvement Project, to Contract Management Inc. of Augusta
for the amount of $264,090. (Approved by Public Services
Committee July 28, 2015)
Background:Funds were appropriated through SPLOST VI for improvements
to Valley Park. A total of 7 firms participated in a mandatory pre-
bid conference. Four total packages were received with the local
firm of Contract Management Inc. being the low responsive
bidder to meet all required specifications for this improvement
project.
Analysis:Working in conjunction with the Valley Park Neighborhood
Association and our consultants, Moreland Altobelli Associates,
Inc., the recommended improvement project consists of tennis and
perimeter fence demolition, perimeter fence repair, light pole
demo, asphalt demo and disposal, selective pruning/ clearing, fine
grading, concrete paths, shelter, water fountain, wood car stop
railing, pine removable bollards, signage allowance, pedestrian
lights, grassing, infiltration drainage and new dog park.
Financial Impact:Total base bid on this project recommended forward is $264,090.
Alternatives:1. To Approve Bid Item 15-141 Valley Park Site Improvement
Project 2. Move No Action thus delaying the intended
improvements
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
SPLOST VI Funds 328061110 - 213066205 328061110 -
211066902
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Downtown Development Authority
Department:Clerk of Commission
Caption:Motion to approve referring to the Law Department and the
Downtown Development Authority for further review the matter
of the selection/replacement process of members on the
Downtown Advisory Panel and report recommendations back to
the next committee meeting. (Approved by Administrative
Services Committee July 28, 2015)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Legal Meetings
Department:Clerk of Commission
Caption:Motion to approve drafting a policy that allows the Clerk of
Commission, the Mayor, the Administrator, the Commission and
the lead counsel person in legal meetings on an ordinary basis and
then as needed allow individuals to be brought in as approved by
the Commission during the legal meeting. (Approved by
Administrative Services Committee July 28, 2015)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Approve Mutual Aid Agreement Between Augusta Fire Department and Columbia County Fire
Department
Department:Fire
Caption:Motion to approve a request by the Augusta Fire Department for
a Mutual Aid Agreement between Augusta, GA and Columbia
County, GA for the purposes of fire suppression and emergency
assistance. (Approved by Public Safety Committee July 28,
2015)
Background:This is a mutual aid agreement between Augusta, GA and
Columbia County, GA to render supplemental fire suppression,
protection, prevention, rescue and emergency medical assistance
and response to each other in the event of a fire or other local
emergency. Both parties also agree to take part and to participate
in joint training exercises. This agreement will be entered pursuant
to the Georgia Mutual Aide Act, O.C.G.A Section 36-69-1, et seq
and pursuant to the 1983 Constitution of the State of Georgia,
Article IX, Section II, Paragraph 3.
Analysis:This agreement will provide supplemental manpower, equipment,
and training to both Augusta and Columbia County so to better
ensure the safety and wellbeing of their citizens.
Financial Impact:N/A
Alternatives:N/A
Recommendation:Approve the Mutual Aid Agreent between The Augusta, GA and
Columbia County,GA.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Demolition of 310 Eve St. (Old West End Free Library)
Department:Fire
Caption:Motion to approve a request by the Fire Department to demolish
310 Eve St. parcel #035-2-220-00-0 to create a parking lot access
for Fire Station 4. (Approved by Public Safety Committee July
28, 2015)
Background:The Fire Department would like permission to demolish the
structure located at 310 Eve St. formerly the West End Free
Library. This piece of property is owned by the City of Augusta
and had been used as a storage facility for the Augusta Fire
Department for nearly 30 years. The structure is dilapidated and
has a leaking roof and trees growing into it. In addition, asbestos
siding and shingles were used in its construction. Logistically this
building sits in the parking lot of Fire Station 4 and hampers the
ability to maneuver the fire apparatus into the fire station bay. In
order to gain access to the bay door, the driver must enter from
Ellis Street and drive to the back of the station. The approach is
at a very sharp angle resulting in damage to the black top area in
front of the bay door. We have been in contact with
Eric Montgomery of the Augusta Historical Society who validated
that this property is not on the historical register
Analysis:If this building is demolished it would serve two purposes. 1. it
would avoid a possible public safety hazard due to the current
condition of the structure. 2. It would make room for a new
parking lot access from Eve St. The proposed new access will be
more direct alleviating the need to enter from Ellis St. and prevent
future damage to the drive way.
Financial Impact:
Alternatives:Do not demolish the structure located at 310 Eve St. formerly the
West End Free Library.
Recommendation:Approve the demolition of the structure located at 310 Eve St.
Formerly the West End Free Library to make room for a new
entrance to Fire Station 4.
Funds are Available
in the Following
Accounts:
Funds are available in the Fire Department's fund balance
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Discussion of implementation of fee/fine for businesses with alcoholic beverage licenses monitored by
Sheriff's Office
Department:
Caption:Motion to approve referring back to committee for further
discussion and recommendations the matter of the implementation
of a fee/fine for businesses or other entities that require continual
monitoring by the Sheriff's Office or other city resources.
(Approved by Public Safety Committee July 28, 2015)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Update on Fire Fighting Tractor
Department:Clerk of Commission
Caption:Motion to approve tasking the Fire Chief with establishing a shed
to house the fire fighting tractor owned by the Georgia Forestry
Service at Fire Station #18 on Windsor Spring Road. (Approved
by Public Safety Committee July 28, 2015)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Invitation To Bid
Sealed bids will be received at this office until Wednesday, May 20, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-170 Animal Transport Truck for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 8,
2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise
meets the requirements for approval as a local bidder, will not be qualified for a bid preference on
such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 16, 23, 30, May 7, 2015
Metro Courier April 22, 2015
Revised: 1/8/2015
VENDORS
ALLAN VIGIL FORD
6790 MT. ZION BLVD.
P.O. BOX 100001
MORROW, GA 30260
BOBBY JONES FORD
3480 WRIGHTSBORO RD
AUGUSTA, GA 30919
WADE FORD
3860 SOUTH COBB DR
SMYRNA, GA 30080
Attachment
"B"YES YES YES
E-Verify #94460 117480 314470
SAVE Form YES YES YES
CHASSIS:
YEAR 2016 2016 2016
MAKE FORD FORD FORD
MODEL F-250 F-250 SUPERCAB F-250
BODY:
YEAR 2016 2015 2016
MAKE SWAB WAGON SWAB CUSTOM FIBERGLASS
COACHES
MODEL ARF.95 ARF.95 C-100
BID PRICE $37,769.00 $38,246.00 $38,997.00
APPROXIMATE
DELIVERY TIME 90-120 DAYS 90-120 DAYS 150-180 DAYS
OPTIONAL ITEM:
4 WHEEL DRIVE
COST $2,454.00 $2,548.00 $2,640.00
The following vendor submitted a "No Bid" Response:
SCHROER MFG. CO. / 511 OSAGE AVENUE / KANSAS CITY, KS 66105
Bid Item 15-170
Animal Transport Truck
for Fleet Department
Due Date: Wednesday, May 20, 2015 at 11:00 a.m.
Total Number Specifications Mailed Out: 12
Total Number Specifications Download (Demandstar): 5
Total Electronic Notifications (Demandstar): 80
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 3
2015/16 ANIMAL TRANSPORT TRUCK:
2015/16 ANIMAL TRANSPORT TRUCK:
Page 1 of 1
Commission Meeting Agenda
8/4/2015 2:00 PM
2015 - Animal Services Truck
Department:Finance Department - Fleet Management
Caption:Motion to approve a request from the Director of Animal
Services regarding the replacement of 1-F250 animal transport
truck for Augusta Animal Services Department using Phase VI of
the Sales Tax Referendum for Public Safety. (Approved by
Finance Committee July 28, 2015)
Background:The Director of Animal Services would like to request
replacement of one older animal transport truck, asset number
208117, a 2008 Ford F250 with 127,617 miles, used in the
department’s daily work activities. These trucks are used primarily
to support the tremendous task of stray animal pickup and
transport to the service center. Therefore, the mileage can
accumulate quickly. This vehicle meets the replacement criteria
proposed by the 2004 commission. Vehicle evaluation and bid tab
sheet are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for this vehicle and the results are as
follows: Bid 15-170: Allan Vigil Ford-$37,769.00 each; Bobby
Jones Ford = $38,246.00 each; and Wade Ford = $38,997.00 each
NOTE: Bobby Jones Ford was offered the opportunity to match
the lowest non-local bid utilizing the Local Vendor Preference
Option but declined the opportunity. See attachment.
Financial Impact:One F250 animal transport truck for $37,769.00 The funds will be
provided by the Phase VI sales tax program.
Alternatives:(1) Approve the request; (2) Do not approve the reque
Recommendation:Approve the purchase of 1 animal transport truck and declare the
replaced vehicle as surplus and available for auction.
Funds are Available
in the Following Phase VI, Sales Tax Referendum, Public Safety Vehicles...
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
2015 - Engineering - Traffic Engineering Vehicles
Department:Finance Department - Fleet Management Division
Caption:Motion to approve a request from the Engineering-Traffic
Engineering Division regarding the replacement of 2-F150 4x2
pickup trucks, and 1-F150 4x4 pickup truck for Augusta
Engineering Department-Traffic Division. Funds for this
purchase are from the 2015 Capital Outlay. (Approved by
Finance Committee July 28, 2015)
Background:Engineering -Traffic Engineering would like to request
replacement of 3 older pickup trucks used in the department’s
daily work activities. The designated vehicles are in dire need of
replacement. The older vehicles are: 984141- a 1998 model Ford
F150- 4x2 pickup with 203,381 miles; 994415- a 2000 Ford F150
4x2 pickup with 127,116 miles; 994179- a 1999 Ford F150 4x2
pickup with 147,030 miles ( to be replaced with a 4x4 for more
efficient service). Vehicle evaluations and bid tab sheets are
attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 6,000 GVW pickup trucks
with the following results: Bid 14-236 F150 4x2 model: Allan
Vigil Ford-$24,018.00 each; Langsdale Chevrolet = $25,458.00
each; and Master Buick GMC = Bid Incomplete Bid 14-236 F150
4x4 model: Allan Vigil Ford = $26,844.00 each; Langsdale
Chevrolet = $28,655.00 each; Master Buick GMC = $28,655.00
Each
Financial Impact:Two F150 4x2 pickup trucks @ $24,018.00 and one F150 4x4
pickup truck @ $26,844 each for a total cost of $ 74,880.00. The
funds will be provided by the 2015 City Capital outlay account.
Alternatives:(1) Approve the request; (2) Do not approve the request (3)
approve the request in part.
Recommendation:Approve the purchase of 3 pickup trucks and declare the replaced
vehicles as surplus and available for auction.
Funds are Available
in the Following
Accounts:
2015 Capital Outlay: 272-01-6440/5422110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until Tuesday, April 28, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-161 8,500 GVW Series Truck for Fleet Department
Bid Item 15-163 10,000 GVW Series Truck for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 10,
2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 19, 26, April 2, 9, 2015
Metro Courier March 25, 2015
Revised: 1/8/2015
Commission Meeting Agenda
8/4/2015 2:00 PM
2015 - Engineering Maintenance Vehicles
Department:Finance Department-Fleet Management
Caption:Motion to approve a request from the Engineering Department
regarding the replacement of 1-F250 and 2-F150 pickup trucks,
and 1-E350 work detail van for Augusta Engineering Department-
Maintenance Division using Capital Outlay for 2015. Bid items
15-161, 14-236 and 14-195. (Approved by Finance Committee
July 28, 2015)
Background:Fleet Management would like to request replacement of 3 older
pickup trucks and one work detail van used in the department’s
daily work activities. The designated vehicles are in need of
replacement. The older vehicles are: 994440- a 2001 model
Dodge 2500 with 133,984 miles; 960642- a 1997 Ford E350 work
detail van with 124,676 miles; 204339-2005 Ford F150 with
159,497 miles; and 9944059-99 Ford Ranger with 220,000miles
on it (to be replaced with a F150 pickup). Vehicle evaluations
and bid tab sheets are attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application for the 8,500 and 10,000 GVW
pickup trucks, and the E350 work detail vans: Bid 15-161 (8,500
GVW) results were as follows for this model truck: Allan Vigil
Ford-$24,948.00 each; Bobby Jones Ford = $25,057.00 each; and
Langdale Chevrolet = $29,614 each NOTE: Bobby Jones Ford
will meet the non-local low bid of $24,948.00 utilizing the Local
Vendor Preference Option Bid 14-236 (6,000 GVW) results were
as follows for this model truck: Allan Vigil Ford = $24,018.00
each; Langsdale Chevrolet = $25,458.00 each; and Master Buick
GMC = Bid Incomplete. Bid 14-195 (Full size Vans) results were
as follows: Allan Vigil Ford = $33,713.00 each; Bobby Jones Ford
= $32,917.00 each.
Financial Impact:One F250 pickup truck @ $24,948.00; Two F150 pickup trucks @
$24,018 each; and one E350 work detail van at $32,917.00 for a
total cost of $105,901.00. The funds will be provided by the 2015
City Capital outlay account.
Alternatives:(1) Approve the request; (2) Do not approve the request (3)
approve the request in part.
Recommendation:: Approve the purchase of 3 pickup trucks and one work detail van
and declare the replaced vehicles as surplus and available for
auction.
Funds are Available
in the Following
Accounts:
Capital Outlay 2015 272-01-6440/5422110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
2015 LANDSCAPE TRUCK
BID 15-175 Fleetcare
Commercial Trucks
Make Isuzu
Year 2015
Model NPR-HD
Bid Price $50,900.00
Delivery Schedule 21 Days
8.00 Optional Item
8.01 Gasoline Engine in Lieu of Diesel $44,100.00
Note: Bidder's Exception: Page 22
2016 Model: Additional $1,000.00 Diesel $51,900.00
Gasoline $45,100.00
2015 LANDSCAPE TRUCK - RECREATION DEPARTMENT - BID OPENING 5/29/15 @ 11:00
2015 LANDSCAPE TRUCK
Commission Meeting Agenda
8/4/2015 2:00 PM
2015 - Recreation Vehicles
Department:Finance Department - Fleet Management
Caption:Motion to approve a request by the Recreation Department for the
replacement of 1-Ford Ranger pickup truck, 2- F250 pickup
trucks, 1-F350 pickup truck, 3-E350 work detail vans, 2-
Landscape body trucks, and 1-F550 dump body truck for Augusta
Recreation Department-various divisions using 2015 Capital
Outlay. Bids 14-236, 15-161, 15-163, 14-195 and 15-175.
(Approved by Finance Committee July 28, 2015)
Background:The Recreation and Parks Department would like to request
replacement of 7 older vehicles and one new unit in the
department’s daily work activities. The designated vehicles are in
need of replacement. The older vehicles are: 994170- a 1999
model Ford Ranger pickup truck with 126,819 miles; 994486- a
2001 Ford F350 pickup truck which was totaled in 2014 and never
replaced; 960568-960568-a 1997 Ford F250 pickup truck that was
vandalized so badly it could not be repaired; 994163-a 2000
landscape body truck with 147,318 miles; 994212-a 2000
landscape body truck with 140,293 miles; 994131-a 1999 Ford
E350 work detail van with 81,849 miles. One new F550 dump
body work truck to be utilized in various operations throughout
the department. Vehicle evaluations and bid tab sheets are
attached for your review.
Analysis:The Procurement Department published competitive bids using
the Demand Star application for the 6,000, 8,500 and 10,000,
17,500 GVW pickup trucks, and the E350 work detail vans. The
results are as follows: Bid 14-236 (6,000 GVW) results were as
follows for this model truck: Allan Vigil Ford = $24,018.00 each;
Langsdale Chevrolet = $25,458.00 each; and Master Buick GMC
= Bid Incomplete. Bid 15-161 (8,500 GVW) results were as
follows for this model truck: Allan Vigil Ford-$24,948.00 each;
Bobby Jones Ford = $25,057.00 each; and Langdale Chevrolet =
$29,614 each NOTE: Bobby Jones Ford will meet the non-local
low bid of $24,948.00 utilizing the Local Vendor Preference
Option Bid 15-163 (10,000 GVW) results were as follows: Allan
Vigil Ford = $36,155.00 each; Bobby Jones Ford = $36,576.00
each; Auto Nation Co = Non-Compliant Bid NOTE: Bobby Jones
Ford will meet the non-local low bid of $36,155.00 utilizing the
Local Vendor Preference Option Bid 14-195 (Full size Vans)
results were as follows: Allan Vigil Ford = $33,713.00 each;
Bobby Jones Ford = $32,917.00 each. Bid 15-175 (Landscape
Body Truck) results were as follows: Fleetcare Commercial
Trucks = $44,100.00 each for 2015 model & $45,100 each for
2016 model; No Other Bids Received Bid 15-160 (17,500 GVW
Truck) results were as follows: Allan Vigil Ford = $56,759.00
each; Bobby Jones Ford = $54,325.00 each; Auto Nation
Company = Non-Compliant Bid
Financial Impact:One F150 pickup truck @ $24,018.00; two F250 pickup trucks @
$24,948.00 each; one F350 pickup truck @ $36,155.00;one E350
work detail van @ $32,917.00 each; two landscape body trucks @
$45,100.00 each; and one F550 dump body truck @ $54,325.00
for a total cost of $289,511.00. The funds will be provided by the
2015 City Capital outlay account.
Alternatives:(1) Approve the request; (2) Do not approve the request (3)
approve the request in part.
Recommendation:Approve the purchase of 8 vehicles and declare the replaced
vehicles as surplus and available for auction
Funds are Available
in the Following
Accounts:
2015 Capital Outlay
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until Friday, May 29, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-171 Honda Police Motorcycle for Fleet Department
Bid Item 15-175 Landscape Truck for Fleet Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, May 15,
2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise
meets the requirements for approval as a local bidder, will not be qualified for a bid preference on
such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 23, 30, May 7, 14, 2015
Metro Courier April 29, 2015
Revised: 1/8/2015
VENDORS
Attachment "B"
E-Verify #
SAVE Form
2015 HONDA
ST1300PA
POLICE
MOTORCYCLE
5.1
AUXILIARY LIGHTING
6.1
APPROXIMATE
DELIVERY SCHEDULE:
Yes
45 Days ARO
$17,500.00
$5,400.00
Non-Compliant
Non-Compliant
Bid Opening
Bid Item #15-171 Honda Police Motorcycle
for Augusta, Georgia - Fleet Department
Bid Due: Friday, May 29, 2015 at 11:00 a.m.
Total Number Specifications Mailed Out: 9
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 2
Total Noncompliant: 1
GJ&L INC
2531 PEACH ORCHARD RD.
AUGUSTA, GA 30906
Yes
705362
Yes
GLOBAL ENFORCEMENT
MOTORS
11358 N GOVERNMENT WAY
HAYDEN, ID 83835
Yes
721523725
Page 1 of 1
Commission Meeting Agenda
8/4/2015 2:00 PM
2015 Police Motorcycle
Department:Finance Department - Fleet Management
Caption:Motion to approve the replacement of one older police
motorcycle for the Sheriff’s Office Road Patrol, Traffic Division
using Phase VI of the Sales Tax Account. (Approved by Finance
Committee July 28, 2015)
Background:The Richmond County Sheriff’s Office is requesting the
replacement of 1 police motorcycle. The replaced motorcycle,
asset number 204275, is a 2005 model with 56,504 miles and is in
need of replacement. This unit meets the required replacement
criteria. An evaluation sheet is attached for your review.
Analysis:The Procurement Department published a competitive bid using
the Demand Star application with the following bid results: Bid
15-171: G L & L, Inc., of Augusta, Georgia, was the only vendor
meeting the requirements of the RFP with a total bid of
$22,900.00 per motorcycle. Global Enforcement submitted a bid
however it was deemed non-compliant and therefore refused. See
attachment.
Financial Impact:The total cost of the police motorcycle will be $22,900.00. The
funds will be provided by the Phase VI Sales Tax account.
Alternatives:(1) Approve the request; (2) Do not approve the request.
Recommendation:Approve the purchase of 1 police motorcycle and declare the
replaced unit as surplus and available for auction
Funds are Available
in the Following
Accounts:
Phase VI Sales Tax Referendum. 328-03-1310/5422110/211-03-
6001-545422110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Budget Adjustment
Department:Clerk of Commission
Caption:Motion to approve the budget adjustment to offset effect of
budgeted stormwater fee on 2015 General Fund Budget as
recommended by the Administrator and the Finance Department.
(Approved by Finance Committee July 28, 2015)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Update on Pictometry System
Department:
Caption:Report from the Tax Assessors Office about the economic
impact the Pictometry system has had on the tax digest in
Richmond County. (Requested by Commissioner Fennoy)
(Referred from July 21 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Acquisition of Property for right of way to Richmond County, Georgia from Kinsman Redeemed Ministries -
3032 Willis Foreman Road
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way (Parcel 150-0-010-04-0) 3032 Willis
Foreman Road. (Approved by Engineering Services Committee
July 28, 2015)
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 18,208 square feet of
right of way. The appraised value is $3,642.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
DEPARTMENT FUNDS ARE AVAILABLE IN THE
FOLLOWING ACCOUNTS: G/L 323041110-5212122 J/L
299823786-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Acquistion of Right of Way & Temporary Easement to Richmond County, Ga from First Metropolitan
Baptist Church
Department:Law
Caption:Motion to authorize condemnation to acquire title of a portion of
property for right of way and temporary easement, (Parcel 053-0-
010-01-0) 3719 Belair Road. (Approved by Engineering
Services Committee July 28, 2015)
Background:The City has been unable to reach an agreement with the property
owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project
delays, it is necessary to condemn a portion of subject
property. The required property consists of 2,417 square feet of
right of way and 2,175 square feet of temporary easement. The
appraised value is $5,752.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:Condemnation is necessary in order to acquire the required
property.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING
ACCOUNTS: G/L 323-041110-52.12122 J/L 201823332-
5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Invitation To Bid
Sealed bids will be received at this office until Friday, April 24, 2015 at 11:00 a.m. for furnishing:
Bid Item 15-149 Bi-fuel (CNG/Gasoline) Truck for Environmental Services Department
Bid Item 15-150 Transit Connect XLT Wagon for Environmental Services Department
Bid Item 15-151 Street Sweeper for Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, April, 7,
2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 12, 19, 26, April 2, 2015
Metro Courier March 18, 2015
Revised: 1/8/2015
VENDORS
Attachment B
E-Verify #
SAVE Form
YEAR:
BRAND:
MODEL:
BID PRICE:
DELIVERY DATE:
Total Number Specifications Mailed Out: 5
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 30
Mandatory Pre-Bid/Telephone Conference: NOT APPLICABLE
Total packages submitted: 1
Total Noncompliant: 0
ENVIRONMENTAL PRODUCTS OF GA
4815 MENDEL COURT
ATLANTA, GA 30336
YES
312637
YES
120-150 DAYS ARO
Bid Opening
Re-Bid Item #15-151 Street Sweeper
for Augusta, Georgia -
Environmental Services Department
Bid Due: Friday, April 24, 2015 at 11:00 a.m.
2015 ELGIN PELICAN P MECHANICALSTREET SWEEPER OR APPROVED EQUIVALENT
2015
ELGIN
PELICAN P
$222,586.00
Page 1 of 1
Commission Meeting Agenda
8/4/2015 2:00 PM
Award Bid 15-151 for the purchase of (1) Street Sweeper to Environmental Products of Georgia for the
amount of $222,586.00.
Department:Environmental Services
Caption:Motion to approve award of Bid 15-151 for the purchase of (1)
Street Sweeper to Environmental Products of Georgia for the
amount of $222,586.00. (Approved by Engineering Services
Committee July 28, 2015)
Background:Bid 15-151 was issued by the Procurement Department for
replacement of a 2003 street sweeper that was at the end of its
useful life. One bid was received on April 24, 2015.
Analysis:Bids were reviewed by the Environmental Services and
Procurement staff, and the lowest responsive bidder, meeting
specifications, was Environmental Products of Georgia. They
proposed one (1) Elgin Pelican P mechanical street sweeper at a
cost of $222,586.00.
Financial Impact:Adequate funds are available in account 542-04-4110/5422210.
Alternatives:1. Approve the purchase of (1) Elgin Pelican P Mechanical street
sweeper from Environmental Products of Georgia (Bid Item 15-
151). 2. Do not approve the purchase.
Recommendation:Approve the purchase of (1) Elgin Pelican P Mechanical street
sweeper from Environmental Products of Georgia (Bid Item 15-
151).
Funds are Available
in the Following
Accounts:
Adequate funds are available in account 542-04-4110/5422210.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
20152882v2
Georgia Power Company
Governmental Pole
Attachment
License Agreement
Between
Georgia Power Company
And
City of Augusta
TABLE OF CONTENTS
Page
20152882v2 -i-
1. DEFINITIONS ................................................................................................................... 1
2. TERM ................................................................................................................................ 2
3. LICENSE ........................................................................................................................... 2
4. RESTRICTIONS ON USE ................................................................................................ 3
5. RIGHTS-OF-WAY AND EASEMENTS.......................................................................... 4
6. OVERLASHING ............................................................................................................... 4
7. MAKE-READY WORK ................................................................................................... 4
8. SAFETY COMPLIANCE ................................................................................................. 5
9. TRANSFER AND REARRANGMENT ........................................................................... 6
10. POLE ATTACHMENT COUNTS .................................................................................... 6
11. PAST DUE PAYMENTS .................................................................................................. 6
12. INSURANCE ..................................................................................................................... 6
13. RELEASE AND LIMITATION OF LIABILITY ............................................................. 6
14. WARRANTY EXCLUSIONS........................................................................................... 7
15. REPAIR AND OTHER WORK PERFORMED BY GPC ................................................ 7
16. NOTICE ............................................................................................................................. 7
17. MARKING OF OVERHEAD CABLES ........................................................................... 8
18. LICENSEE INFORMATION ............................................................................................ 8
19. FORCE MAJEURE ........................................................................................................... 8
20. MISCELLANEOUS .......................................................................................................... 8
21. EXHIBIT A ...................................................................................................................... 11
22. EXHIBIT B ...................................................................................................................... 12
23. EXHIBIT C ...................................................................................................................... 14
Last revised: June 5, 2012
-1-
20152882v2
GEORGIA POWER COMPANY POLE ATTACHMENT LICENSE
AGREEMENT - GOVERNMENT USE
THIS POLE ATTACHMENT LICENSE AGREEMENT (“Agreement”) is made
between GEORGIA POWER COMPANY (hereinafter “GPC”) and CITY OF AUGUSTA, a
municipality of the State of Georgia (hereinafter “Licensee”), and is subject to the following
terms and conditions:
1. DEFINITIONS:
A. “Attachments” means all cables, wires, power supply equipment and cameras and all
associated hardware and equipment reasonably necessary for the attachment of said cables,
wires, power supply equipment and cameras, owned and/or utilized by Licensee that now or in
the future occupy any Pole, including any Overlashing, and shall not include access to any duct,
conduit or right-of-way owned by GPC, which may in GPC’s sole discretion be made available
under a separate Master Conduit License Agreement or other appropriate contract.
B. “Effective Date” means the date on which GPC makes written acceptance of
Licensee’s signed copy of this Agreement.
C. “FCC” means Federal Communications Commission.
D. “ILEC” means an incumbent local exchange carrier as defined in 47 U.S.C. § 251(h).
E. “Inherent Dangers” means the transmission/distribution of electrical energy involves
the handling of a natural force that, when uncontrolled, is inherently hazardous to life and
property. Due to the nature of any work to be performed, other hazardous or dangerous
conditions (not necessarily related to the inherent danger of electricity) may also be involved in
performing work on Poles, including but not limited to the following dangers: physically
tripping, falling objects from work being performed overhead, working on scaffolding, electric
wiring, hot metal surfaces, flash burns from welding, use of heavy equipment (e.g., mobile and
stationary cranes and hoists, trucks and other equipment normally used in heavy construction and
hauling), and possible hazardous materials, substances and chemicals, including the presence of
asbestos, polychlorinated biphenyl (PCB), solvents, lead paint and arsenic.
F. “Inspection” means any inspection to determine if an Attachment or work being
performed by Licensee or its contractors thereon is in compliance with Legal Requirements and
the terms of this Agreement.
G. “Joint User” means any public utility, governmental body or other entity that owns
poles to which GPC has extended or may hereafter extend joint use privileges whereby GPC and
such party may affix their equipment to each other’s poles.
H. “Legal Requirements” means all applicable statutes, laws, rules, codes, ordinances,
regulations, decisions, orders, decrees, policies, guidance, directives or common law of any
Federal, state, local or other governmental body, authority or entity with jurisdiction over the
subject matter of this Agreement, contract performance or the applicable party (including any
judicial or administrative interpretation), that: (1) are: (a) in effect on the Effective Date; or (b)
-2-
20152882v2
imposed during the term of this Agreement; and (2) which in any manner affect the subject
matter of this Agreement, contract performance or this Agreement, including without limitation
the NESC and any other applicable safety codes and regulations.
I. “Make-Ready Project Manager” means Candler Ginn or his successor.
J. “Make-Ready Work” means all work, as reasonably determined by GPC, required to
accommodate an Attachment and to comply with Legal Requirements, including but not limited
to rearrangements, increasing the load bearing ability of a Pole and/or the transfer or replacement
of a Pole and other reasonable requirements of GPC. Make-Ready Work also includes but is not
limited to Inspections, engineering, permitting and construction.
K. “NESC” means the National Electrical Safety Code.
L. “NJUNS” means the National Joint Utilities Notification System.
M. “Overlashing” means the tying, draping, twisting, wrapping or otherwise attaching of
fiber optic cable, coaxial cable or other wires over or around other host cables or wires attached
to a Pole.
N. “Point of Attachment” means the approved point of attachment for an Attachment, as
designated by GPC.
O. “Pole” means a GPC distribution pole.
P. Pole Attachment Count” means a count of Licensee’s Attachments.
Q. “PSC” means the Georgia Public Service Commission.
R. “RF” means Radio Frequency.
S. “Transmission Facility” means any of GPC’s electric supply lines and support
structures operated at or above 69 kilovolts (kV).
2. TERM: This Agreement shall be effective as of the Effective Date and shall remain in
full force and effect until terminated in accordance with the provisions of this Agreement. Either
party may terminate this Agreement upon one hundred eighty (180) days’ prior written notice.
Each license granted hereunder shall continue in effect until the first to occur of the following: (i)
Licensee notifies GPC in writing that it is removing the Attachment allowed under such license;
(ii) GPC terminates such license pursuant to the terms of this Agreement; or (iii) this Agreement
terminates.
3. LICENSE:
A. Application. Prior to affixing any Attachment, Licensee shall request approval on a
form to be provided upon request by the Make-Ready Project Manager. Licensee shall submit
reasonably sufficient data (including without limitation sag, tension, design and loading data) for
such Attachment, in form prescribed by GPC, such that GPC can ascertain whether Licensee’s
-3-
20152882v2
construction plan complies with the requirements set forth in such data and applicable industry
standards.
B. Permission. GPC shall approve or deny the application, in its sole discretion, within
forty-five (45) days of receipt thereof, and may do so via electronic means, including NJUNS.
After approval of an Attachment, GPC will perform Make-Ready Work and issue a conditional
permit in accordance with Section 7 hereinbelow. Licensee shall not affix an Attachment until
receipt of said permit. Notwithstanding the foregoing, each Attachment in place on the Effective
Date that has been approved in writing by GPC is hereby granted a separate license to be
governed by this Agreement.
C. Attachment Rate. To the extent permitted by applicable statutes and regulations,
GPC hereby waives the right to collect a rental fee for any Attachment approved by GPC
pursuant to this Agreement, provided, however, that Licensee shall not change the type or use of
such Attachment as approved.
D. Service Drops. Licensee shall not place a service drop unless and until it has
received prior written permission from GPC.
E. Removal.
i. Licensee must promptly notify GPC in writing when Licensee removes an
Attachment. Licensee will continue to be responsible for any rental fees for removed
Attachments until GPC receives written notice of removal.
ii. Upon notice from GPC that it requires use of any Attachment space (which notice
shall include an estimate of the costs GPC would incur in expanding capacity necessary to
accommodate both the Attachment and GPC’s core utility service), Licensee shall, within thirty
(30) days of receiving such notice, either remove the Attachment or pay GPC’s cost of
expanding capacity necessary to accommodate both the Attachment and GPC’s core utility
service. If Licensee shall fail to do so, GPC shall be permitted to, at its option, either remove the
Attachment, or increase capacity to accommodate GPC’s core utility service, and Licensee shall
reimburse GPC for all reasonable costs incurred for same.
iii. Upon notice from GPC that it is abandoning a Pole, Licensee shall, within thirty
(30) days of receiving such notice, remove its Attachments from said Pole. In the event that
Licensee fails to do so, GPC shall have the right to remove or cause to be removed any such
Attachments and Licensee shall reimburse GPC for all reasonable costs incurred for same.
iv. Licensee shall remove an Attachment no later than thirty (30) days following
termination of the applicable license and/or this Agreement. Notwithstanding anything herein to
the contrary, Licensee shall remove any unauthorized or unapproved Attachment promptly upon
notice from GPC.
4. RESTRICTIONS ON USE:
A. Purpose. Licensee is a governmental entity and will affix Attachments for the sole
purpose of internally conducting government business, which shall not include providing
-4-
20152882v2
services for a profit. Licensee shall not affix Attachments for the purpose of providing wireless
internet service to the public, nor shall Licensee affix any Attachments that would be subject to
the mandatory access requirements of 47 U.S.C. § 224(f).
B. Change in Type or Use. Licensee will not make any change to the type or use of its
Attachments without prior written approval from GPC.
C. Cameras. Licensee shall limit the use of camera Attachments to lawful crime
prevention and investigation. When required by a Legal Requirement, Licensee shall obtain any
necessary authority or order from a court with appropriate jurisdiction and provide GPC with a
copy of same prior to Licensee’s use of any camera.
D. Wireless. Licensee shall not affix any wireless Attachments unless and until it has
entered into a separate wireless addendum to this Agreement, the form of which the Make-Ready
Project Manager will provide upon request by Licensee; and Licensee shall only affix wireless
Attachments in accordance with said addendum.
5. RIGHTS-OF-WAY AND EASEMENTS: GPC does not warrant the extent of its
rights-of-way or easements. Licensee shall be responsible for obtaining any real property rights
necessary for Attachments on a Pole. If GPC determines that Licensee’s use of a Pole is not
permitted or is prohibited by the underlying property owner, Licensee shall, upon notice from
GPC, promptly remove its Attachments from such Pole.
6. OVERLASHING: Licensee must obtain written approval from GPC prior to
Overlashing. Each request for approval must state the intended use of the Overlashing and must
include a certification by Licensee that the Overlashing will be in compliance with the NESC
and include reasonably sufficient data (including without limitation sag, tension, design and
loading data) for such Overlashing, in form prescribed by GPC, such that GPC can ascertain
whether Licensee’s construction plan complies with the requirements set forth in such data and
applicable industry standards.
7. MAKE-READY WORK:
A. Who May Perform. Only GPC and its contractors are authorized to perform
Make-Ready Work, provided, however, that Licensee shall be permitted to rearrange its own
existing Attachments. Licensee shall never work on or impact another party’s attachments,
except where such party has given Licensee written approval to perform such work. All Make-
Ready Work shall be performed in accordance with all Legal Requirements.
B. Payment. For an approved Attachment, GPC shall provide Licensee with an
engineering survey and the estimated cost of Make-Ready Work within fourteen (14) days of
conditional approval of the Licensee’s permit. The engineering survey will depict the Point of
Attachment. The estimate will remain valid for fourteen (14) days following notification. Upon
receipt of Licensee’s written acceptance of the estimated cost, GPC will invoice Licensee for the
estimated cost. Make-Ready Work will not begin until GPC receives full payment of the
estimated cost, which Licensee shall pay to GPC within thirty (30) days of the invoice date. If
the actual cost exceeds the estimated cost, GPC will invoice Licensee for the excess cost and
Licensee shall pay the excess costs to GPC within thirty (30) days of the invoice date. If the
-5-
20152882v2
actual cost is less than the amount tendered, GPC will refund the excess payment amount. The
total cost for Make-Ready Work shall include any and all costs incurred by GPC in connection
with the Make-Ready Work.
C. Location. Attachments must be placed at the Point of Attachment and must not
interfere with any other party’s equipment on the Pole. The Attachment space for wire
Attachments is six (6) inches above and below the Point of Attachment. The Attachment space
for wireless Attachments will be determined by GPC by the space occupied by such
Attachments. Licensee shall not use a GPC anchor or affix or attempt to affix an Attachment to
a Transmission Facility without the express written approval of GPC.
D. Affixing. Following completion of Make-Ready Work, GPC will issue a conditional
permit to Licensee to affix its Attachment. The Attachment must be affixed and any related
construction work completed within one hundred twenty (120) days of permit issuance.
Licensee will notify GPC in writing at least three (3) business days prior to starting work on the
Attachment and within three (3) business days of completing same. GPC or its contractors will
perform an Inspection. In the event that GPC determines that an Attachment or any work
thereon fails to comply with any Legal Requirements or the terms of this Agreement, GPC will
so notify Licensee and Licensee shall make any necessary repairs or corrections within thirty
(30) days thereafter, or immediately if the violation creates a danger to persons or property. GPC
or its contractors will then perform further Inspections as necessary until it determines that
Licensee is in compliance with all Legal Requirements and the terms of this Agreement.
8. SAFETY COMPLIANCE:
A. Licensee shall only use persons to perform work on Poles who are qualified by the
education and experience necessary to provide high quality performance of work on Poles and
who possess each license, registration, certification or other qualification required by any Legal
Requirements to perform any work contemplated by this Agreement to be performed by
Licensee or its contractors. Such persons must exercise that degree of skill and care required by
the highest level of accepted professional standards with respect to performing work on Poles
and shall have been properly trained on the hazards as set forth in 19 C.F.R. § 1910, Subpart S
and § 1910.269. Licensee is solely responsible for assuring such persons have the necessary
qualifications, expertise and safety training.
B. Before any person has performed any work contemplated by this Agreement by,
through or for Licensee on or near any facilities of GPC, Licensee must adequately instruct and
warn such person concerning the hazards and Inherent Dangers associated with performing work
on Poles, including without limitation the danger inherent in making contact with GPC’s
electrical conductors and of coming closer to such conductors than is permitted by the NESC or
by regulations of the Occupational Safety and Health Administration.
C. Licensee shall ensure that all Attachments and any equipment and work in
connection therewith are in compliance with all Legal Requirements, including but not limited to
separation and clearance requirements. Licensee shall use its best efforts to correct any safety
violations that are the responsibility of Licensee within thirty (30) days of Licensee having
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20152882v2
knowledge of same, except for violations creating a danger to persons or property, which must
be corrected immediately upon discovery.
9. TRANSFER AND REARRANGMENT:
A. Licensee may authorize GPC to transfer its Attachments when necessary due to a
relocation or replacement of a Pole, at Licensee’s expense and in accordance with the terms and
conditions set forth on Exhibit A attached hereto, incorporated herein by reference and made a
part hereof, by executing Exhibit A.
B. In the event that an Attachment must be rearranged or transferred in order to
accommodate another party requesting to attach, GPC, its contractors or the party requesting to
attach shall be permitted to rearrange or transfer Licensee’s Attachment if Licensee has failed to
do so within thirty (30) days of notice from Licensor, or such other time period as may be
required by applicable Legal Requirements.
10. POLE ATTACHMENT COUNTS: GPC shall not charge Licensee for any Pole
Attachment Count for Attachments that are both (a) validly permitted under and in compliance
with this Agreement and (b) not subject to the mandatory access requirements of
47 U.S.C. § 224(f).
11. PAST DUE PAYMENTS: In addition to any other right or remedy available to GPC,
if Licensee fails to make any payment under this Agreement within thirty (30) days after it
becomes due and payable, then Licensee will pay interest thereon at a rate equal to the lesser of
one and one-half percent (1.5%) per month or the highest rate permitted by law. GPC will apply
all payments to interest first and then to principal in the order in which it has become due. To
the extent allowed by Georgia law, Licensee will reimburse GPC for all expenses that GPC
incurs in connection with collection of any past due payment, including without limitation legal
fees.
12. INSURANCE: Licensee shall procure and maintain insurance to protect it and GPC
against claims for damage to property and bodily injury or the death of persons in the amount of
$1,000,000 for damages arising from one occurrence and $1,000,000 for aggregate claims.
Licensee shall also carry insurance sufficient to cover claims under workmen’s compensation
laws for Licensee’s operations within GPC’s service area. All such insurance shall be kept in
force by Licensee for the life of this Agreement and the company or companies issuing such
insurance shall be subject to the reasonable approval of GPC. GPC shall be named an additional
insured under Licensee’s liability insurance policy and the policy must state that the insurance
company is waiving any right of subrogation against GPC. Licensee shall furnish to GPC a
certificate showing the issuance of such insurance and the insurance company’s agreement that it
will not cancel, terminate, or change its policy except after thirty (30) days’ prior written notice
to GPC. Licensee’s failure to maintain insurance coverage as required by this Agreement shall
be deemed a material breach and Licensee’s rights to affix Attachments shall be suspended until
Licensee is in full compliance with the foregoing insurance requirements.
13. RELEASE AND LIMITATION OF LIABILITY: TO THE EXTENT ALLOWED
BY GEORGIA LAW, LICENSEE ACKNOWLEDGES AND AGREES THAT GPC’S
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20152882v2
LIABILITY FOR DAMAGES TO PROPERTY, BODILY INJURY OR DEATH TO ANY
PERSON SHALL BE LIMITED SOLELY TO ACTS AND OMISSIONS CAUSED BY GPC’S
NEGLIGENCE, AND HEREBY AGREES TO AND RELEASES GPC FROM ANY AND ALL
LIABILITY FOR DAMAGES TO PROPERTY, BODILY INJURY OR DEATH TO ANY
PERSON EXCEPT TO THE EXTENT CAUSED BY GPC’S NEGLIGENCE. LICENSEE
FURTHER AGREES THAT, TO THE EXTENT ALLOWED BY GEORGIA LAW, GPC
SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL OR CONSEQUENTIAL
DAMAGES OR FOR ANY LOST PROFITS, SAVINGS OR REVENUES OF ANY KIND
AND THAT ANY CLAIM BROUGHT AGAINST GPC BY A THIRD PARTY ARISING
FROM AN ACT OR OMISSION OF LICENSEE SHALL BE SUBJECT TO AND COVERED
BY THE INSURANCE POLICY LICENSEE ACQUIRES PURSUANT TO ITS
CONTRACTUAL OBLIGATIONS UNDER THIS AGREEMENT, PROVIDED THAT ANY
SUCH POLICY SHALL PROVIDE COVERAGE IN ACCORDANCE WITH, AND NOT
LESS THAN, THAT DESCRIBED IN THE TERMS AND CONDITIONS OF THE ACCG-
IRMA COVERAGE AGREEMENT EFFECTIVE 1 JULY 2011, AS ENDORSED TO ADD
GPC AS AN "ADDITIONAL MEMBER."
14. WARRANTY EXCLUSIONS: GPC, ITS AFFILIATES, CONTRACTORS,
SUBCONTRACTORS AND SUPPLIERS MAKE NO WARRANTIES OR
REPRESENTATIONS OF ANY KIND OR CHARACTER, EXPRESS, IMPLIED,
STATUTORY OR OTHERWISE AND SPECIFICALLY DISCLAIM ANY WARRANTY OF
MERCHANTABILITY OR WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE
REGARDING THE CONDITION OF ANY POLE OR ANY SERVICE MADE AVAILABLE
TO LICENSEE UNDER THIS AGREEMENT OR ANY WORK PERFORMED BY GPC, ITS
AFFILIATES, CONTRACTORS, SUBCONTRACTORS AND SUPPLIERS. NO APPROVAL
TO AFFIX AN ATTACHMENT SHALL CONSTITUTE A GUARANTEE OR
REPRESENTATION THAT ADEQUATE SPACE EXISTS FOR SUCH ATTACHMENT ON
ANY POLE AT THAT TIME OR IN THE FUTURE.
15. REPAIR AND OTHER WORK PERFORMED BY GPC: In the event that GPC
makes repairs or performs any work, other than transfers and rearrangements pursuant to Section
9(A) and Exhibit A to this agreement, to a Pole on which Licensee has an Attachment, GPC will
bill Licensee for the actual costs of any portion of said repairs or other work that directly benefit
Licensee, as determined by GPC, and Licensee shall make payment to GPC within thirty (30)
days of the date of invoice. In the event GPC determines that any work or repairs (including but
not limited to removal of Attachments) are necessary because of a violation by Licensee of this
Agreement or because of an attachment by Licensee that is not in compliance with this
Agreement, GPC or its contractors shall be entitled to perform such work or repairs. Licensee
shall be responsible for the full cost of such work or repairs and shall make payment to GPC
within thirty (30) days of the date of invoice for same.
16. NOTICE: All notices regarding the affixing, maintenance or removal of an
Attachment shall be sent electronically using NJUNS. All other notices shall be sent by
electronic mail, facsimile or in written form delivered either personally or by mail, courier or
similar reliable means of dispatch to the following address:
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20152882v2
GPC:
Georgia Power Company
Attn: Joint Use Coordinator
241 Ralph McGill Boulevard, N. E.
Bin 10140
Atlanta, GA 30308-3374
Email: jdwilson@southernco.com
Facsimile: 404-506-2925
For permit applications:
Georgia Power Company
Attn: Make-Ready Project Manager
829 Jefferson Street
Atlanta, GA 30318
Licensee:
City of Augusta
Attn: Mike Edwards
Traffic Engineering Building
507 Telfair Street
Augusta, Georgia 30901
17. MARKING OF OVERHEAD CABLES: Licensee shall mark all of its overhead
cables attached to Poles in accordance with the marking standards set forth in Exhibit B attached
hereto, incorporated herein by reference and made a part hereof. In the event that Licensee fails
to mark an overhead cable, GPC shall have the right, at Licensee’s expense, to mark same.
18. LICENSEE INFORMATION: Licensee must provide the information requested on
Exhibit C attached hereto, incorporated herein by reference and made a part hereof, on or before
the Effective Date. Licensee shall provide GPC with written notice within thirty (30) days of
any change to such information.
19. FORCE MAJEURE: Neither GPC nor Licensee shall be liable for any delay, failure
in performance, loss or damage due to force majeure conditions, including but not limited to fire,
explosion, power failures, pest damage, lightning, extreme heat or cold, power surges, strikes,
labor disputes, water, acts of God, the elements, war, civil disturbance, acts of civil or military
authorities or the public enemy, inability to secure raw materials including Poles, inability to
obtain transportation, fuel or energy shortages, failure of either performance or availability of
communication services or network poles, failure of an ILEC or third-party utility to act
notwithstanding reasonable efforts on the part of GPC or the Licensee or other causes beyond the
parties’ control.
20. MISCELLANEOUS: Licensee shall comply, and shall require that its contractors
comply, at all times with all Legal Requirements. Licensee may not assign this Agreement in
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20152882v2
whole or in part without the prior written consent of GPC and shall not permit any third party to
overlash or affix any attachments. This Agreement shall be governed by and construed in
accordance with the laws of the State of Georgia. Any litigation arising from any alleged breach
of this Agreement must be brought in an appropriate court in Fulton County, Georgia. Any
headings inserted herein are for convenience only, and shall not add to or subtract from the
meaning of the contents of any provision herein. This Agreement may only be modified by a
writing executed by both parties. Failure by GPC to enforce any term of this Agreement shall
not constitute a waiver of future compliance with any such term. If any provision of this
Agreement is found to be illegal or otherwise invalid, the validity of the remaining provisions
shall not be impaired. The parties shall attempt to replace any invalid provision with a valid
provision having substantially the same commercial effect as such invalid provision and the
replacement provision shall be deemed effective retroactively to the Effective Date. This
Agreement may be executed in multiple counterparts, each of which shall constitute an original,
but all of which taken together shall constitute one and the same agreement. In the event this
Agreement is terminated, the terms and conditions set forth herein shall survive and continue in
force with respect to: (i) determining either party’s failure to perform during the term of the
Agreement; (ii) any failure by Licensee to move or remove its Attachments or to comply with
applicable safety standards; and (iii) determining Licensee’s responsibility regarding Licensee’s
assumption of ownership of abandoned Poles. This is the entire Agreement between the parties
with respect to Attachment rights and supersedes all prior agreements, proposals,
communications and understandings between the parties concerning the subject matter contained
herein.
[SIGNATURES COMMENCE ON NEXT PAGE]
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20152882v2
LICENSEE:
Adopted at ________, Georgia this _____ day of ____________, ________.
CITY OF AUGUSTA
By:_____________________________
Mayor
City of Augusta
Attest:
___________________________
Name & Title
Entered upon the Minutes, Minute Book _____, Page ______.
Date: ____________________________
GPC:
GEORGIA POWER COMPANY
By: (SEAL)
Leslie R. Sibert, Distribution Vice President
Date:
-11-
20152882v2
EXHIBIT A
TRANSFER OF EQUIPMENT
RECITALS
Pursuant and subject to the foregoing Agreement, Licensee holds a license to affix Attachments.
Licensee wants GPC to transfer its Attachments when GPC transfers its own electric distribution facilities
during the replacement or relocation of Poles. GPC is willing to transfer such Attachments on the terms
and conditions set forth in this Exhibit A. Accordingly, for value received, the parties agree as follows:
TERMS AND CONDITIONS
1. TRANSFER OF ATTACHMENTS. If GPC is relocating or replacing a Pole and determines that
the transfer of Licensee’s Attachments on such Pole is appropriate, then GPC or its contractors may
transfer such Attachments concurrent with the transfer of GPC’s own equipment attached to such
Pole. If GPC replaces or relocates a Pole, but does not transfer Licensee’s Attachments, GPC will
notify Licensee so as to enable Licensee to make such transfer, and the Agreement will govern the
rights and obligations of the parties with respect to such Pole.
2. FEES. Licensee will pay GPC, within thirty (30) days of the date of invoice, GPC’s standard fee for
any work performed by GPC or its contractors under this Exhibit A as established and amended by
GPC from time to time. As of the date indicated below, the standard fee is $85.00 per Attachment.
3. GOVERNING AGREEMENT. In performing their obligations under this Exhibit A, the parties
will remain governed by the terms and conditions of the Agreement, including without limitation
those provisions relating to limitation of liability.
4. TERMINATION. This Exhibit A may be terminated by either party upon written notice to the
other party.
Licensee hereby accepts and authorizes GPC or its contractors to transfer its Attachments in
accordance with the foregoing terms and conditions.
LICENSEE:
CITY OF AUGUSTA
By:
Name:
Title:
Date:
GPC:
GEORGIA POWER COMPANY
By:
Leslie R. Sibert
Distribution Vice President
Date:
-12-
20152882v2
EXHIBIT B
GPC OVERHEAD CABLE MARKING STANDARD
Licensee shall mark all of its Attachments in accordance with the following standards:
NJUNS - CTY - OPTIONAL
NJUNS = NJUNS* Member Code (up to 6 alphanumeric digits)
CTY = County Code from County Rate Chart (3 digit number)
OPTIONAL = Optional space for attachee’s internal use (Any length)
Example: OWNER1 - 033 - Marietta
NJUNS member code for owner of Attachment is “OWNER1”
County where Attachment is located is Cobb County.
Franchised area where Attachment is located is Marietta.
Requirements:
On installation, Attachments shall be marked on the following Poles:
Every end pole.
Every junction pole.
Every 5th pole.
Multiple Attachments on a Pole must each be marked.
On older lines not marked, Attachments should be marked as Poles are visited.
If Licensee’s name changes or if Licensee acquires or sells Attachments, Licensee shall revise
the NJUNS website table to reflect the new information as soon as the website table is available.
The marker shall have a life span of at least ten (10) years.
Letter height shall be at least three-quarters of one inch (3/4”) tall.
Letters shall be black on an orange background.
The marker shall be legible from the ground.
*NJUNS = National Joint Utilities Notification System (www.njuns.com)
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20152882v2
COUNTY CODE CHART
County
Code
County County
Code
County County
Code
County
001 APPLING 054 EVANS 107 NEWTON
002 ATKINSON 055 FANNIN 108 OCONEE
003 BACON 056 FAYETTE 109 OGLETHORPE
004 BAKER 057 FLOYD 110 PAULDING
005 BALDWIN 058 FORSYTH 111 PEACH
006 BANKS 059 FRANKLIN 112 PICKENS
007 BARROW 060 FULTON 113 PIERCE
008 BARTOW 061 GILMER 114 PIKE
009 BEN HILL 062 GLASCOCK 115 POLK
010 BERRIEN 063 GLYNN 116 PULASKI
011 BIBB 064 GORDON 117 PUTNAM
012 BLECKLEY 065 GRADY 118 QUITMAN
013 BRANTLEY 066 GREENE 119 RABUN
014 BROOKS 067 GWINNETT 120 RANDOLPH
015 BRYAN 068 HABERSHAM 121 RICHMOND
016 BULLOCH 069 HALL 122 ROCKDALE
017 BURKE 070 HANCOCK 123 SCHLEY
018 BUTTS 071 HARALSON 124 SCREVEN
019 CALHOUN 072 HARRIS 125 SEMINOLE
020 CAMDEN 073 HART 126 SPALDING
021 CANDLER 074 HEARD 127 STEPHENS
022 CARROLL 075 HENRY 128 STEWART
023 CATOOSA 076 HOUSTON 129 SUMTER
024 CHARLTON 077 IRWIN 130 TALBOT
025 CHATHAM 078 JACKSON 131 TALIAFERRO
026 CHATTAHOOCHEE 079 JASPER 132 TATTNALL
027 CHATTOOGA 080 JEFF DAVIS 133 TAYLOR
028 CHEROKEE 081 JEFFERSON 134 TELFAIR
029 CLARKE 082 JENKINS 135 TERRELL
030 CLAY 083 JOHNSON 136 THOMAS
031 CLAYTON 084 JONES 137 TIFT
032 CLINCH 085 LAMAR 138 TOOMBS
033 COBB 086 LANIER 139 TOWNS
034 COFFEE 087 LAURENS 140 TREUTLEN
035 COLQUITT 088 LEE 141 TROUP
036 COLUMBIA 089 LIBERTY 142 TURNER
037 COOK 090 LINCOLN 143 TWIGGS
038 COWETA 091 LONG 144 UNION
039 CRAWFORD 092 LOWNDES 145 UPSON
040 CRISP 093 LUMPKIN 146 WALKER
041 DADE 094 MACON 147 WALTON
042 DAWSON 095 MADISON 148 WARE
043 DECATUR 096 MARION 149 WARREN
044 DEKALB 097 McDUFFIE 150 WASHINGTON
045 DODGE 098 McINTOSH 151 WAYNE
046 DOOLY 099 MERIWETHER 152 WEBSTER
047 DOUGHERTY 100 MILLER 153 WHEELER
048 DOUGLAS 101 MITCHELL 154 WHITE
049 EARLY 102 MONROE 155 WHITFIELD
050 ECHOLS 103 MONTGOMERY 156 WILCOX
051 EFFINGHAM 104 MORGAN 157 WILKES
052 ELBERT 105 MURRAY 158 WILKINSON
053 EMANUEL 106 MUSCOGEE 159 WORTH
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20152882v2
EXHIBIT C
(Provide Information on Additional Pages if Necessary)
Licensee’s Attachments will provide the following services to Licensee’s customers:
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Licensee intends to affix Attachments in the following counties pursuant to this Agreement:
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
(Note: If Attachments will only be in part of a county, provide the names of roads or
streets that most closely constitute a boundary of the service areas.)
Licensee’s NJUNS Member Code and contact e-mail address are as follows:
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Licensee’s applicable FCC and PSC license numbers for service to be provided by its
Attachments are as follows:
FCC License Number(s): ____________________________________
____________________________________
PSC License Number(s): ____________________________________
____________________________________
20214264v1
Georgia Power Company
Governmental Pole
Attachment
License Agreement
Between
Georgia Power Company
and
City of Augusta
Addendum for
Attachment of Wireless Facilities
20214264v1
WHEREAS, Georgia Power Company (hereinafter “Georgia Power”) and City of Augusta
(hereinafter “Licensee”) have entered into a Pole Attachment License Agreement (hereinafter
“Agreement”), dated ______________________; and
WHEREAS, Georgia Power and Licensee mutually desire to expand the scope of the Agreement
to allow for the Attachment of Wireless Facilities to the Poles of Georgia Power;
NOW THEREFORE, in consideration of the mutual promises herein, Georgia Power and
Licensee agree as follows:
1. The terms and conditions of the Agreement shall govern the Attachment of Wireless
Facilities to the Poles of Georgia Power, except as explicitly stated in this Addendum.
2. “Wireless Facilities” means, without limitation, antennas, feedlines, transmitters,
receivers, power supplies and all other equipment used or useful to receive or to generate and
emit radio frequency (“rf”) energy, including any “intentional radiator,” as defined in Section
15.3(o) of the FCC’s rules.
3. Licensee may not affix Wireless Facilities to any Pole until Licensee requests and
receives written permission from Georgia Power, using the form attached hereto as Exhibit A,
“Request for Permission to Attach Wireless Facilities.” Such Request(s) for Permission to
Attach Wireless Facilities shall include information as to the weight and dimensions of the
Wireless Facilities, proposed location on the Pole of the Wireless Facilities, drawings and
schematic diagrams of the structural design of the Wireless Facilities and any additional
information reasonably requested by Georgia Power as necessary for Georgia Power to perform
a pole loading analysis of the proposed Wireless Facilities. A Request for Permission to Attach
Wireless Facilities shall be submitted for each Pole to which attachments are proposed.
Licensee shall notify third party entities, who already have attachments on Poles to which
Licensee is seeking to attach, of Licensee’s intention to attach Wireless Facilities to the same
Poles.
4. Licensee’s Wireless Facilities Attachments to Poles must be located in a space
designated by Georgia Power. The Wireless Facilities Attachments must comply with: all
NESC requirements, including, but not limited to, separation and clearance requirements; all
FCC, OSHA and other state and federal agency requirements; and all Georgia Power
construction standards and requirements. Licensee’s Wireless Facilities Attachments to Poles
must not physically or electronically interfere with or obstruct any other party’s equipment on
the Pole. All Wireless Facilities Attachments that are installed on Georgia Power’s Poles must
be clearly labeled as to the owner of such Wireless Facilities. Licensee shall periodically
inspect its Wireless Facilities and replace the labels if necessary to insure that the Wireless
Facilities remain clearly labeled.
5. A. If Licensee is using Wireless Facilities Attachments for the provision of
telecommunications service as defined in 47 U.S.C. 153(53), Licensee must obtain any necessary
FCC license and provide Georgia Power with written proof of such license. If no FCC license is
required, the Licensee must provide a written statement to Georgia Power warranting that all
20214264v1
Wireless Facilities Attachments are exempt from a license requirement and that all such Wireless
Facilities comply with the FCC’s equipment authorization requirements contained in Part 15 of
the FCC’s rules.
B. Licensee is solely responsible for ensuring that the radio frequency (“rf”)
radiation emitted by its Wireless Facilities Attachments, alone and/or in combination with any
and all sources of rf radiation in the vicinity, is within the limits permitted under all applicable
governmental and industry standard safety codes, including without limitation, those set forth in
47 C.F.R. § 1.1310 of the FCC rules, as applied in circumstances where there is uncontrolled
access to the rf emitting facilities and the FCC’s OET Bulletin 65. Licensee acknowledges and
agrees that this is the appropriate standard due to the need for access to the poles by workers for
Georgia Power and other attaching entities and the location of Poles, often in residential and
other populated areas. Whether or not the FCC would require a formal environmental
assessment, with respect to each particular Wireless Facilities Attachment, Licensee shall
complete in writing and retain in Licensee’s records the analysis specified in 47 C.F.R. § 1.1310
of the FCC’s rules and the FCC’s OET Bulletin 65 for each and every one of its Wireless
Facilities Attachments and only proceed if the permissible limits stated therein are not exceeded.
Licensee shall provide Georgia Power with the results of its analyses substantially in the form
attached hereto as Exhibit B, together with the written certification, substantially in the form
attached hereto as Exhibit C, of a professional engineer, acceptable to Georgia Power, that each
proposed installation of Wireless Facilities meets the standard for permissible rf emissions. The
installation shall be re-evaluated and re-certified using the same approval process as for an initial
attachment whenever Licensee proposes to replace or modify any installed Wireless Facilities.
Licensee agrees to install appropriate signage on the Pole(s) to which Wireless Facilities have
been attached, to warn line workers or the general public of the presence of rf radiation and the
need for precautionary measures. Licensee shall periodically inspect the signage and replace the
signage if necessary to insure that the signage, including text and warning symbols, remains
clearly visible. This provision shall not apply to wireless camera Attachments provided that the
wireless camera Attachment has a maximum output power of less than 5.6 Watts and (i)
Licensee submits to Georgia Power the manufacturer specifications of said wireless camera
Attachment and (ii) Licensee certifies in writing to Georgia Power that the maximum output
power of said wireless camera Attachment is less than 5.6 Watts and the antenna conforms to
manufacturer’s specification.
C. Due to the need for access to the poles by line workers and contractors for
Georgia Power and other attaching entities, Licensee will install on each pole to which it has
attached a transmitting antenna a switch that operates to disconnect power from the antenna. In
ordinary circumstances, line workers and contractors will call Licensee’s Network Operations
Center (“NOC”) to inform the NOC of the need for a temporary power shut-down. Licensee will
power down its antenna remotely upon the call to its NOC provided that, for scheduled work, the
power-down will occur during normal business hours and with 24 hours advance notice. After
remote power-down by Licensee, workers or contractors for Georgia Power or other attaching
entities may also operate the power disconnect switch in order to ensure that the antenna is not
remotely re-energized while work on the pole is still in progress. In circumstances involving an
imminent threat to the safety of life or property, the power-down will be with such advance
notice as may be practicable. If circumstances warrant, workers and contractors for Georgia
Power and other attaching entities may accomplish the power-down by operation of the power
disconnect switch without advance notice to Licensee. In all instances, the Licensee’s NOC will
20214264v1
be informed when the work has been completed and Georgia Power or the contractor shall
confirm that the power disconnect switch is in the connected position.
D. Licensee acknowledges and agrees that it is solely responsible for ensuring
compliance with any and all FCC antenna registration requirements, Federal Aviation
Administration (“FAA”) air hazard requirements, or similar requirements with respect to the
location of Licensee’s Wireless Facilities on Georgia Power’s Poles. Without limitation,
Licensee acknowledges and agrees that Georgia Power’s Poles are not “antenna support
structures” within the meaning of the FCC’s rules and that, accordingly, Georgia Power has no
obligation of its own in this regard to register the Poles with the FCC, the FAA, or other agency.
E. Licensee further acknowledges and agrees that Georgia Power is under no
obligation, either with respect to its own facilities or those of any other attaching entity, as to
facilities now existing or in the future, to protect against harmful interference to the rf signals of
the Licensee, as may emanate or arise from any source.
LICENSEE:
Adopted at ________, Georgia this _____ day of ____________, ________.
CITY OF AUGUSTA
By:_____________________________
Mayor
City of Augusta
Attest:
___________________________
Name & Title
Entered upon the Minutes, Minute Book _____, Page ______.
Date: ____________________________
GPC:
GEORGIA POWER COMPANY
By: (SEAL)
Leslie R. Sibert, Distribution Vice President
Date:
20214264v1
Exhibit A
Request for Permission to Attach Wireless Facilities
20214264v1
Exhibit B
Analysis of the Radio Frequency Emissions of Proposed Wireless Facilities
Under Section 1.1310 of the FCC’s Rules and the FCC OET Bulletin 65
20214264v1
Exhibit C
Radio Frequency Emissions Certification
The Effective Isotropic Radiated Power (“EIRP”) of the Wireless Facilities shall comply with
Part 15 of the FCC Rules and levels of radio frequency exposure shall comply with Section
1.1310 of the FCC’s Rules and with the FCC’s OET Bulletin 65, latest revisions.
Will the Wireless Facilities that are the subject of the accompanying Request for Permission to
Attach Wireless Facilities, dated __________________, as installed, comply fully with the
radio frequency exposure limitations at all distances for General Population/Uncontrolled
Environments as specified by the Federal Communications Commission at 47 C.F.R. §1.1310
(or its successor regulation), the FCC’s OET Bulletin 65, latest revision, and any applicable
state radio frequency exposure standards?
____ Yes
____ No
Certification:
I certify that: (i) I am a registered professional engineer with experience regarding radio
frequency emissions; (ii) I have performed the analysis specified in 47 C.F.R. § 1.1310 of the
FCC’s rules and OET Bulletin 65 for each and every one of the Wireless Facilities Attachments
covered in the Request for Permission to Attach Wireless Facilities, dated ________________,
and (iii) the answer given above is true.
_______________________________________
Signature
______________________________________
Print Name
_______________________________________
License Number
Commission Meeting Agenda
8/4/2015 2:00 PM
Georgia Power Pole Attachment License Agreement
Department:Abie L. Ladson, Director
Caption:Motion to approve Georgia Power Company Government Pole
Attachment License Agreement as well as the Addendum for
Attachment of Wireless Facilities as requested by AED/TE.
(Approved by Engineering Services Committee July 28, 2015)
Background:Currently, there are several on-going projects within the Augusta
Engineering Department (AED) that will include the installation
of fiber-optic communication cables as well as other wireless
communication devices. While, every effort is typically made to
locate these facilities underground, in many instances limitations
of right-of-way or conflicts with other underground utilities make
this a cost-prohibitive approach. In these instances, these facilities
need to be located above ground. Therefore, in an effort to not
further clutter the right-of-way and aesthetics of our roadway
through the installation of dedicated poles, AED is proposing to
enter into a license agreement with Georgia Power to locate and
attach these facilities on their existing poles.
Analysis:Agreement will allow several projects to move forward in a cost-
effective manner without delay.
Financial Impact:License agreement includes an $85/pole fee, which will be
allocated to the individual projects that require pole attachments.
Alternatives:1) Approve Georgia Power Government Pole Attachment License
Agreement and Addendum for Attachment of Wireless Facilities.
2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Thermoplastic Purchase
Department:Abie Ladson
Caption:Motion to approve Traffic Engineering’s purchase of
thermoplastic roadway striping materials on State contract.
(Approved by Engineering Services Committee July 28, 2015)
Background:The Engineering Department is responsible for maintaining the
striping on all county roads. As such, through the years, Traffic
Engineering has purchased thermoplastic through a Georgia State
Wide Contract. This material will be purchased from the State of
Georgia's Annual Bid No. SWC#48400-179-DOT0000144-000.
The vendor is Crown Technology. The material is essential for
safe maintenance of roadway center lines, edge lines and skip
lines. The estimated amount to be purchased is $30,910.
Analysis:
Financial Impact:Financial Impact: This material is being purchased from the State
of Georgia’s Annual Bid No. SWC#48400-179-DOT0000144-000
with Crown Technology in the amount of $30,910. This expense
has been identified and approved in the department’s budget
Alternatives:Approve the purchase of thermoplastic materials from State
contract or Delay the purchase and prepare a separate Bid.
Recommendation:Approve the purchase of thermoplastic striping material for the
striping of all county roads from State of Georgia Contract Vendor
Crown Technology as stated above.
Funds are Available
in the Following
Accounts:
101041710/5311630
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Commission Meeting Agenda
8/4/2015 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the regular commission
meeting held on July 21, 2015 and the special called legal meeting
held on July 28, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Appointment - ARC Coliseum Authority
Department:Clerk of Commission
Caption:Motion to approve the appointment of Ms. Linda Edney-Wiley to
a term on the Augusta-Richmond County Coliseum Authority to
replace Ms. Shirley Darby. (Requested by Commissioner D.
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Appointments on Tax Assessors Board and Coliseum Authority
Department:Clerk of Commission
Caption:Discuss the appointments that each Commissioner has on the Tax
Assessors Board and the Coliseum Authority. (Requested by
Commissioner M. Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Andrena Demmons
Department:Clerk of Commission
Caption: Remove Andrena Demmons from the Planning and Development
Commission effective 19 August 2015. (Requested by
Commissioner Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Moses McCauley
Department:Clerk of Commission
Caption: Remove Moses McCauley from the Board of Zoning Appeals
effective 19 August 2015. (Requested by Commissioner Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Moses McCauley
Department:Clerk of Commission
Caption: Appoint Moses McCauley to the Planning and Development
Commission effective 19 August 2015. (Requested by
Commissioner Sias)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Commission Meeting Agenda
8/4/2015 2:00 PM
Affidavit
Department:Clerk of Commission
Caption:Motion to authorize execution by the Mayor of the affidavit of
compliance with Georgia's Open Meeting Act.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY: