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HomeMy WebLinkAbout2015-07-21-Meeting Minutes Commission Meeting Agenda Commission Chamber - 7/21/2015 ATTENDANCE: Present: Hons. Hardie Davis, Jr., Mayor; Lockett, Guilfoyle, Sias, Frantom, M. Williams, Fennoy, D. Williams, Hasan, Davis and Smith, members of Augusta Richmond County Commission. INVOCATION: Rev. Dr. Julia D. Crim, Minister of Missions and Discipleship, Trinity on the Hill United Methodist Church PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA. RECOGNITION(S) Award to Richmond County Correctional Institution A. Richmond County Correctional Institute RE: Award for their selection as the County Facility of the Year for 2014 by the Georgia Department of Corrections. (Requested by Commissioner Lockett) Item Action: None RCCI_Award_Letter.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Recognition of the Richmond County Correctional Institution for the receipt of the County Facility of the Year for 2014 Award from the Georgia Department of Corrections. Five (5) minute time limit per delegation DELEGATIONS B. Mr. Timothy M. Thomas RE: Rezoning of property at 1795 Martin Luther King Blvd. Item Action: None Timothy_M._Thomas.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Timothy Thomas. C. Ms. Jarita Holman RE: Safety for Augusta's children. Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Ms. Jarita Holman. D. Mr. Al M. Gray RE: A contract with Augustans before the SPLOST vote. Item Action: None Al_M._Gray.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Presentation is made by Mr. Al Gray. CONSENT AGENDA (Items 1-12) PLANNING 1. Z-15-26 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below a petition by Ahmad N. Gill, on behalf of the Islamic Society of Augusta, requesting a Special Exception to utilize an existing residential structure for church related activities for a church located at 3416 Middleton Drive per Section 26-1 (a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .62 acres and known as 120 Davant Road. Tax Map 010-0-018-00-0 DISTRICT 7 1. Limit uses to incidental religious services and small-scaled similar institutional uses. 2. Submit written assurance that the parking lot on the mosque property will be open to clients using the property. 3. Improve the existing parking onsite to include proper ingress and egress, the building and parking area must comply with ADA standards. Item Action: Approved Z-15-26.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 2. Z-15-27 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below a petition by James B. Trotter, on behalf of Whitestar Holdings, LLC, requesting a change of zoning from Zone LI (Light Industry) to Zone HI (Heavy Industry) for the purpose of establishing a recycling facility and no other uses permitted in the HI Zone affecting property containing 3.90 acres and known as 1217 New Savannah Road. Tax Map 059-0-002-00-0 DISTRICT 1 1. The HI uses shall be limited to recycling related uses and uses allowed in the LI zone. This would include storage, sorting, collecting, baling and processing of rags, paper, metal, or to other items not usable in its current state. 2. Enclose the entire property with a solid board fence or solid wall that is at least six (6) feet tall per Section 24-2(a) (16) of the Comprehensive Zoning Ordinance. 3. Parking lot and security lighting must be directed away from nearby residential properties. 4. Clean up of the site must be completed and approved by Code Enforcement before a Certificate of Occupancy will be issued. Item Action: Approved Z-15-27.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Marion Williams Commissioner Mary Davis Passes 3. Z-15-28 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below a petition by James B. Trotter, on behalf of Whitestar Holdings, LLC, requesting a Special Exception to establish a metal and plastic recycling facility in an HI (Heavy Industry) Zone per Section 24-2 (a) (16) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting propertycontaining 3.90 acres and known as 1217 New Savannah Road. Tax Map 059-0-002-00-0 DISTRICT 1 1. The HI uses shall be limited to recycling related uses and uses allowed in the LI zone. This would include storage, sorting, collecting, baling and processing of rags, paper, metal, or to other items not usable in its current state. 2. Enclose the entire property with a solid board fence or solid wall that is at least six (6) feet tall per Section 24-2(a) (16) of the Comprehensive Zoning Ordinance. 3. Parking lot and security lighting must be directed away from nearby residential properties. 4. Clean up of the site must be completed and approved by Code Enforcement before a Certificate of Occupancy will be issued. Item Action: Approved Z-15-28.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Marion Williams Commissioner Mary Davis Passes 4. Z-15-29 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below a petition by Robert I. Nestor, on behalf of Brothersville Development Corp., requesting a change of zoning from Zone R-1A (One-family Residential) to Zone B-2 (General Business) affecting property containing .92 acres and known as 2113 Lumpkin Road. Tax Map 110-1-014-00-0 DISTRICT 2 1. Installation of six foot solid fence and a row of Leland Cyprus or similar plant species along the property line of the adjacent residential use. 2. Parking lot and security lighting Item Action: Approved must be directed away from the residential properties located to the south of the subject property. 3. Reconfigure the driveway to provide for proper ingress and egress. Z-15-29.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. M. Williams abstains. Mr. Sias out. Motion Passes 8-0 -1. Commissioner William Fennoy Commissioner William Lockett Passes 5. ZA-R-238 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Section 22-2(22) General Business – Permitted Uses – Crematoriums and Section 26-1 (s) - Special Exception – Crematoriums by amending permitted hours of operation. Item Action: Approved mar._2015._ZA-R-238_staff_report_ptd(updated).final.docx ZA-R-238_-Funeral_Home_-_Crematoriums._first_draft.docx ZA-R-238_-_Funeral_Home_-_Crematorium._final.docx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Marion Williams Commisioner Sean Frantom Passes FINANCE 6. Motion to approve receiving as information financial reports for the period ended June 30, 2015. (Approved by Finance Committee July 14, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner William Lockett Passes 7. Motion to appove the transfer of Surplus City Owned property, located at 4924 Old Waynesboro Road, to sell to potential buyer. (Approved by Finance Committee July 14, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes ENGINEERING SERVICES 8. Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, temporary easement for construction, and temporary driveway easement (Parcel 041-0-018-04-0) 3449 Wrightsboro Road. (Approved by Engineering Services Committee July 14, 2015) Item Action: Approved Agenda_Item_-_Richmond_Station_LLC.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 9. Motion to authorize Augusta Engineering Department (AED) to enter into an agreement with Central of Georgia Railroad Company (Railway) for roadway and drainage improvements within the Railway right of way as part of the Item Action: Approved Marvin Griffin Road Improvements project. Also, authorize payments to the Railway as requested by the Railway and approve the required funds to i) Secure Railroad Protective Liability Insurance, General Liability Insurance, and Railroad Protective Liability Insurance issued by the Railway and/or approved Insurance Company, and ii) Reimburse the Railway for Engineering work as requested by AED. (Approved by Engineering Services Committee July 14, 2015) Agreement_(Preliminary_Engineering)_6.26.2015.pdf Agreement__Construction_6.26.2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 10. Motion to approve tasking the Environmental Services Director with drafting an appropriate ordinance as recommended concerning the public notice period regarding the cutting of vacant lots and bring it back to the next committee meeting for review. (Approved by Engineering Services Committee July 14, 2015) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes 11. Motion to approve and authorize supplemental reimbursement to Georgia Transmission Corp (GTC) in amount of $136,552.00 for the cost to relocate their transmission facilities to resolve roadway construction conflicts reference the Construction Project to Improve Windsor Spring Road Phase IV, (Willis Foreman Road to Tobacco Road). Also, approve modifying the Utility Relocation Agreement between GTC and the City of Augusta from Item Action: Approved $950,035.57 to $1,086,587.50 as requested by Augusta Engineering Department. (Approved by Engineering Services Committee July 14, 2015) GDOT_Funding_LTR_5.28.2015.pdf WSR_Agemda_PhaseI4_GATransmissionCoRelocation_funding_Ltr__05282015..pdf WSR_Agemda_PhaseI4_GATransmissionCoRelocation_Funds_Req__05282015..pdf WSR_Agemda_PhaseI4_GATransmissionCoRelocation_Suplmnt_Attach_05282015..pdf CPB-GA_transmission_cost_5.28.2015.xlsx ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes PETITIONS AND COMMUNICATIONS 12. Motion to approve the minutes of the regular commission meeting held on July 7, 2015 and the special called commission meeting held on July 14, 2015. Item Action: Approved Regular_Commission_Meeting_July_7_2015.pdf Called_Commission_Meeting_July_14_2015.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner Ben Hasan Passes ****END CONSENT AGENDA**** AUGUSTA COMMISSION 7/21/2015 AUGUSTA COMMISSION REGULAR AGENDA 7/21/2015 (Items 13-26) PUBLIC SERVICES 13. New Ownership Application: A. N. 15-30: A request by Thomas J. Sparks for an on premise consumption Liquor, Beer & Wine License to be used in connection with Snug Steak and Grill located at 240 Davis Road. There will be Sunday Sales. District 7. Super District 10. Item Action: Approved Snug_Steak_and_Grill.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner Mary Davis Passes 14. New Application: A. N. 15-31: A request by Anthony King for an on premise Beer & Wine License to be used in connection with Bistro 855 located at 855 Laney Walker Blvd. District 1. Super District 9. Item Action: Approved Bistro_855.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Dennis Williams Commissioner William Fennoy Passes 15. Consider a request from the CSRA Alliance for Fort Gordon regarding the establishment of a Richmond County Tag Office on Fort Gordon. (Referred from July 7 Commission meeting) Item Action: Rescheduled CSRA_Alliance_for_Fort_Gordon_7-14.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to approve referring this item to the Administrator and the Tax Commissioner to have further discussion to determine the feasibility of establishing this office and to bring it back to the full Commission at the appropriate time. Motion Passes 10-0. Commissioner Ben Hasan Commissioner William Fennoy Passes 16. Approve Change Order #1 to the McCarthy Improvement Company - Rehabilitate Air Carrier & General Aviation Apron Project as approved by the Augusta Aviation Commission at their May 28, 2015 Meeting. Item Action: Approved McCarthy_Change_Order_1.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes 17. Approve a request by the Planning & Development Department to purchase a record storage system for the third floor Municipal building office location. Item Action: Approved Record_Storage_System__Planning_and_Development_051115.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner William Fennoy Commissioner William Lockett Passes 18. Receive as information an update from the Recreation Department staff and the consultants regarding the Augusta Recreation and Parks Comprehensive Master Plan that is currently in progress. (Requested by Commissioner Davis) Item Action: Approved ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve receiving this item as information. Motion Passes 10-0. Commissioner William Lockett Commissioner William Fennoy Passes PUBLIC SAFETY 19. Motion to approve new contract with current audio/visual service provider, TSAV, for the Augusta Judicial Center. Item Action: Approved SKMBT_28315070609470.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Wayne Guilfoyle Commissioner William Lockett Passes FINANCE 20. Report from the Tax Assessors Office about the economic impact the Pictometry system has had on the tax digest in Richmond County. (Requested by Commissioner Fennoy) Item Action: None ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result It was the consensus of the Commission that this item be postponed to the next Commission meeting at the request of Commissioner Fennoy. ENGINEERING SERVICES 21. Motion to approve an Aerial Easement between Augusta-Richmond County, Georgia and the Board of Regents of the University System of Georgia regarding the construction of a connector bridge structure over Laney Walker Blvd. (Requested by Commissioner Sias) Item Action: Approved Aerial_Easement_with_GRU.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Motion Passes 10- 0. Commissioner Sammie Sias Commissioner William Fennoy Passes 22. Approve proposed Amendment to Stormwater Ordinance. (Requested by Commissioner Sias) Item Action: None Stormwater_Ordinance_Amendment_6-29-15.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve the Approve stormwater ordinance as presented with approval of the standard operating procedure by this body no later than 30 November 2015. Mr. Guilfoyle votes Present. Voting No: Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Grady Smith. Motion Passes 6-3 -1. Commissioner Sammie Sias Commissioner William Lockett Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Substitute motion to approve putting the stormwater issue on a referendum on the ballot if possible to be voted on by the people. Commissioner Wayne Guilfoyle Dies for lack of Second Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve reconsidering the action to approve the stormwater ordinance. Voting No: Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner Grady Smith. Motion Passes 6-4. Commissioner William Fennoy Commissioner Ben Hasan Passes Motions Motion Type Motion Text Made By Seconded By Motion Result Motion to approve the stormwater ordinance as Approve presented with an effective date of 1 January 2016 and a standard operating procedure approved by this body no later than 30 January 2016. Voting No: Commissioner Mary Davis, Commisioner Sean Frantom, Commissioner Wayne Guilfoyle, Commissioner Grady Smith. Motion Passes 6-4. Commissioner Sammie Sias Commissioner William Lockett Passes OTHER BUSINESS 23. Discussion about who should be present in legal meetings. (Requested by Commissioner Frantom) Item Action: Rescheduled ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Defer Motion to approve referring this item back to committee. Voting No: Commissioner William Fennoy, Commissioner Marion Williams. Motion Passes 8-2. Commisioner Sean Frantom Commissioner William Lockett Passes ADDENDUM 24. Motion to authorize condemnation to acquire title of a portion of the property for right of way (Parcel 193-0-002-02-0) 2509 Patterson Bridge Road. Item Action: Approved Agenda_Item_-_Ciccio_2509_Patterson_Bridge_Road.pdf ItemApprovalSheet.html Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. M. Williams out. Motion Passes 9-0. Commissioner William Fennoy Commisioner Sean Frantom Passes 25. Motion to approve proposed 2015 rollback mill rates for each taxing district, advertise the required 5 year history of the digest and to schedule approval of adoption of 2015 mill rates at the August 11, 2015 special called meeting at 12 PM. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve. Mr. M. Williams out. Voting No: Commissioner Wayne Guilfoyle, Commissioner Grady Smith. Motion Passes 7-2. Commissioner William Lockett Commissioner Sammie Sias Passes 26. Motion to approve the recommendation of Mr. Hawthorne Welcher as the new Director of Housing and Community Development. Item Action: Approved Motions Motion Type Motion Text Made By Seconded By Motion Result Approve Motion to approve at a salary of $100,000. Mr. M. Williams out. Voting No: Commissioner Wayne Guilfoyle. Motion Passes 8-1. Commissioner William Lockett Commissioner Grady Smith Passes LEGAL MEETING Upcoming Meetings www.augustaga.gov A. Pending and Potential Litigation. B. Real Estate. C. Personnel. 27. Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Item Action: None Commission Meeting Agenda 7/21/2015 2:00 PM Attendance 7/21/15 Department: Caption: Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Invocation Department:Clerk of Commission Caption:Rev. Dr. Julia D. Crim, Minister of Missions and Discipleship, Trinity on the Hill United Methodist Church Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Award to Richmond County Correctional Institution Department: Caption:Richmond County Correctional Institute RE: Award for their selection as the County Facility of the Year for 2014 by the Georgia Department of Corrections. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Timothy M. Thomas Department:Clerk of Commission Caption:Mr. Timothy M. Thomas RE: Rezoning of property at 1795 Martin Luther King Blvd. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Jarita Holman Department: Caption:Ms. Jarita Holman RE: Safety for Augusta's children. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Al Gray Department:Clerk of Commission Caption:Mr. Al M. Gray RE: A contract with Augustans before the SPLOST vote. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Z-15-26 Department:Planning Commission Caption: Z-15-26 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below a petition by Ahmad N. Gill, on behalf of the Islamic Society of Augusta, requesting a Special Exception to utilize an existing residential structure for church related activities for a church located at 3416 Middleton Drive per Section 26-1 (a) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting property containing .62 acres and known as 120 Davant Road. Tax Map 010-0-018-00-0 DISTRICT 7 1. Limit uses to incidental religious services and small-scaled similar institutional uses. 2. Submit written assurance that the parking lot on the mosque property will be open to clients using the property. 3. Improve the existing parking onsite to include proper ingress and egress, the building and parking area must comply with ADA standards. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Z-15-27 Department:Planning Commission Caption: Z-15-27 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below a petition by James B. Trotter, on behalf of Whitestar Holdings, LLC, requesting a change of zoning from Zone LI (Light Industry) to Zone HI (Heavy Industry) for the purpose of establishing a recycling facility and no other uses permitted in the HI Zone affecting property containing 3.90 acres and known as 1217 New Savannah Road. Tax Map 059-0-002-00-0 DISTRICT 1 1. The HI uses shall be limited to recycling related uses and uses allowed in the LI zone. This would include storage, sorting, collecting, baling and processing of rags, paper, metal, or to other items not usable in its current state. 2. Enclose the entire property with a solid board fence or solid wall that is at least six (6) feet tall per Section 24-2(a) (16) of the Comprehensive Zoning Ordinance. 3. Parking lot and security lighting must be directed away from nearby residential properties. 4. Clean up of the site must be completed and approved by Code Enforcement before a Certificate of Occupancy will be issued. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Z-15-28 Department:Planning Commission Caption: Z-15-28 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below a petition by James B. Trotter, on behalf of Whitestar Holdings, LLC, requesting a Special Exception to establish a metal and plastic recycling facility in an HI (Heavy Industry) Zone per Section 24-2 (a) (16) of the Comprehensive Zoning Ordinance for Augusta, Georgia affecting propertycontaining 3.90 acres and known as 1217 New Savannah Road. Tax Map 059-0- 002-00-0 DISTRICT 1 1. The HI uses shall be limited to recycling related uses and uses allowed in the LI zone. This would include storage, sorting, collecting, baling and processing of rags, paper, metal, or to other items not usable in its current state. 2. Enclose the entire property with a solid board fence or solid wall that is at least six (6) feet tall per Section 24-2(a) (16) of the Comprehensive Zoning Ordinance. 3. Parking lot and security lighting must be directed away from nearby residential properties. 4. Clean up of the site must be completed and approved by Code Enforcement before a Certificate of Occupancy will be issued. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Z-15-29 Department:Planning Commission Caption: Z-15-29 – A request for concurrence with the Augusta Georgia Planning Commission to approve with the conditions stated below a petition by Robert I. Nestor, on behalf of Brothersville Development Corp., requesting a change of zoning from Zone R- 1A (One-family Residential) to Zone B-2 (General Business) affecting property containing .92 acres and known as 2113 Lumpkin Road. Tax Map 110-1-014-00-0 DISTRICT 2 1. Installation of six foot solid fence and a row of Leland Cyprus or similar plant species along the property line of the adjacent residential use. 2. Parking lot and security lighting must be directed away from the residential properties located to the south of the subject property. 3. Reconfigure the driveway to provide for proper ingress and egress. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission AUGUSTA-RICHMOD COUTY PLAIG COMMISSIO ZOIG ORDIACE AMEDMET STAFF REPORT Case umber: #ZA-R-238 Hearing Date: Monday, March 2, 2015 Report Prepared By: Paul DeCamp and Kevin Boyd ____________________________________________________________________ Recommended Amendment: Amend by adding new terms, “Crematorium” or “Cremation Facility” to Section 2 (Definitions), and amend Section 22-1 (General Business – Permitted Uses) and Section 26-1 (Special Exception – Crematoriums) of the Comprehensive Zoning Ordinance that introduces new language that regulates the size and adds minimum distance requirements for cremation facilities and related accessory uses. This amendment also proposes to limit the number of single unit cremators for accessory cremation facilities. Background: In recent months, citizens have been become increasingly concerned about the close proximity of cremation facilities to residential areas. Due to the growth in popularity of cremation, crematory services have expanded in the region. While cremation facilities may exist as a stand-alone use, many operate in conjunction with, or accessory to, existing funeral home establishments. Section 22-1 of the Augusta Comprehensive Zoning Ordinance permits funeral homes and cremations as an accessory use, in the B-2 (General Business) zone. Under Section 26-1, funeral homes may be considered for a Special Exception in zones deemed appropriate. A Special Exception is similar to a rezoning, and requires a Planning Commission recommendation and a final approval from the Augusta Commission. Current ordinance provisions do not regulate cremation facilities. Regulations on funeral homes and crematoriums are generally handled at the local or state level. Most municipalities in Georgia rely on the state’s licensing requirements to operate such businesses and other regulations. The federal government itself does not impose any regulations. Cremation facilities sometimes may present nuisances, such as unpleasant odors and loud noises. Justification: This amendment adds new language for accessory crematory facilities and stand- alone crematory facilities. The proposed sections will impose minimum distances and maximum size requirements for said uses that, in effect, seek to reduce potential conflicts in land uses and perceived nuisances between cremation facilities and nearby residential uses. ote: The amendment proposes to add eight new provisions on cremation facilities in Section 22-1 (General Business - Funeral Homes), and add subsections 5 - 9 in Section 26-1 (Special Exceptions - Funeral Homes). These provisions provide additional regulations on cremation facilities. ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Section 2 (Definitions) by adding Crematorium, Section 22-1 (General Business - Permitted Uses) and Section 26-1 (Special Exceptions – Funeral Homes) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO 1. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 2 (Definitions): “CREMATORIUM” – shall mean a furnace or establishment for the incineration of corpses. SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 22-1 (General Business - Permitted Uses) (22) Crematoriums– subject to the following restrictions and regulations. (a) Cremation facilities are allowed as an accessory use wherein the funeral home is identified as the primary use. (b) Accessory cremation facilities shall be located at least two hundred (200) feet from contiguous properties zoned or developed for residential use. (c) Cremation facilities that are considered “stand-alone” shall be located at least two thousand five hundred (2,500) feet from contiguous properties zoned or developed for residential use. (d) Cremation facilities shall be consistent with all applicable state permit and licensing requirements. (e) No crematory incinerator shall have a discharge of smoke that exceeds ten percent (10%) ambient air. (f) The owner/operator shall record the hours of operation and total daily cremation rate for the facility: (1) Hours of operation shall not be greater than 6:00 A.M. to 9:00 P.M. (2) Each human crematory operation shall record the daily cremation rate in bodies per day. (3) Each animal crematory operation shall record the daily cremation rate in pounds per day. (g) Cremation facilities shall be consistent with all applicable state permit and licensing requirements. (h) Records of the daily cremation rate and the facility’s hours of operation shall be maintained on site in written or electronic logs. SECTIO III. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 26-1 (Special Exception - Crematoriums) (s) Crematoriums are subject to the following criteria: a. Cremation facilities are allowed as an accessory use wherein the funeral home is identified as the primary use. b. Accessory cremation facilities shall be located at least two hundred (200) feet from contiguous properties zoned or developed for residential use. c. Cremation facilities that are considered “stand-alone” shall be located at least two thousand five hundred (2,500) feet from contiguous properties zoned or developed for residential use. d. Cremation facilities shall be consistent with all applicable state permit and licensing requirements. e. No crematory incinerator shall have a discharge of smoke that exceeds ten percent (10%) ambient air. f. The owner/operator shall record the hours of operation and total daily cremation rate for the facility: 1) Hours of operation shall not be greater than 6:00 A.M. to 9:00 P.M. 2) Each human crematory operation shall record the daily cremation rate in bodies per day. 3) Each animal crematory operation shall record the daily cremation rate in pounds per day. g. Cremation facilities shall be consistent with all applicable state permit and licensing requirements. h. Records of the daily cremation rate and the facility’s hours of operation shall be maintained on site in written or electronic logs. SECTIO IV . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2015. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ ORDINANCE ______ An Ordinance to amend the Comprehensive Zoning Ordinance adopted by the Augusta, Georgia Commission effective September 16, 1997 by amending Section 2 (Definitions) by adding Crematorium, Section 22-1 (General Business - Permitted Uses) and Section 26-1 (Special Exceptions – Funeral Homes) THE AUGUSTA COMMISSION HEREBY ORDAINS: SECTIO 1. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 2 (Definitions): “CREMATORIUM” – shall mean a furnace or establishment for the incineration of corpses. SECTIO II. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 22-1 (General Business - Permitted Uses) (22) Crematoriums– subject to the following restrictions and regulations. (a) Cremation facilities are allowed as an accessory use wherein the funeral home is identified as the primary use. (b) Accessory cremation facilities shall be located at least two hundred (200) feet from contiguous properties zoned or developed for residential use. (c) Cremation facilities that are considered “stand-alone” shall be located at least two thousand five hundred (2,500) feet from contiguous properties zoned or developed for residential use. (d) Cremation facilities shall be consistent with all applicable state permit and licensing requirements. (e) No crematory incinerator shall have a discharge of smoke that exceeds ten percent (10%) ambient air. (f) The owner/operator shall record the hours of operation and total daily cremation rate for the facility: (1) No cremation activity on Monday – Friday between the hours of 5 PM - 9 PM and during the weekend, 4 PM - 9 PM. Such activity shall not include the cooling down period of the furnance which may take 1 to 2 hours. (2) Each human crematory operation shall record the daily cremation rate in bodies per day. (3) Each animal crematory operation shall record the daily cremation rate in pounds per day. (g) Cremation facilities shall be consistent with all applicable state permit and licensing requirements. (h) Records of the daily cremation rate and the facility’s hours of operation shall be maintained on site in written or electronic logs. SECTIO III. That the Comprehensive Zoning Ordinance is amended by adding the following language in Section 26-1 (Special Exception - Crematoriums) (s) Crematoriums are subject to the following criteria: a. Cremation facilities are allowed as an accessory use wherein the funeral home is identified as the primary use. b. Accessory cremation facilities shall be located at least two hundred (200) feet from contiguous properties zoned or developed for residential use. c. Cremation facilities that are considered “stand-alone” shall be located at least two thousand five hundred (2,500) feet from contiguous properties zoned or developed for residential use. d. Cremation facilities shall be consistent with all applicable state permit and licensing requirements. e. No crematory incinerator shall have a discharge of smoke that exceeds ten percent (10%) ambient air. f. The owner/operator shall record the hours of operation and total daily cremation rate for the facility: 1) No cremation activity on Monday – Friday between the hours of 5 PM - 9 PM and during the weekend, 4 PM - 9 PM. Such activity shall not include the cooling down period of the furnance which may take 1 to 2 hours. 2) Each human crematory operation shall record the daily cremation rate in bodies per day. 3) Each animal crematory operation shall record the daily cremation rate in pounds per day. g. Cremation facilities shall be consistent with all applicable state permit and licensing requirements. h. Records of the daily cremation rate and the facility’s hours of operation shall be maintained on site in written or electronic logs. SECTIO IV . All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby repealed. Duly adopted by the Augusta-Richmond County Commission this ______ day of __________________, 2015. __________________________________________ MAYOR, AUGUSTA COMMISSION AUGUSTA, GEORGIA ATTEST: ________________________________________ LENA BONNER, CLERK First Reading: ____________________________ Second Reading: __________________________ Commission Meeting Agenda 7/21/2015 2:00 PM ZA-R-238 Department:Planning Commission Caption: ZA-R-238 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition to amend Section 22- 2(22) General Business – Permitted Uses – Crematoriums and Section 26-1 (s) - Special Exception – Crematoriums by amending permitted hours of operation. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:New Ownership Application: A. N. 15-30: A request by Thomas J. Sparks for an on premise consumption Liquor, Beer & Wine License to be used in connection with Snug Steak and Grill located at 240 Davis Road. There will be Sunday Sales. District 7. Super District 10. Background:This is a New Ownership Application. Formerly in the name of Christopher Bentley. Analysis:This applicant meets all the requirements of the City of Augusta's Alcohol Ordinance Financial Impact:The applicant will pay a pro-rated fee of $3,427.50. Alternatives: Recommendation:The Planning & Development Department recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Alcohol Application Department:Planning & Development Caption:New Application: A. N. 15-31: A request by Anthony King for an on premise Beer & Wine License to be used in connection with Bistro 855 located at 855 Laney Walker Blvd. District 1. Super District 9. Background:This is a New Application. Analysis:This applicant meets all of the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of 625.00. Alternatives: Recommendation:The Planning & Development Department recommends approval. The R.C.S.O. recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM CSRA Alliance for Fort Gordon Department:Clerk of Commission Caption:Consider a request from the CSRA Alliance for Fort Gordon regarding the establishment of a Richmond County Tag Office on Fort Gordon. (Referred from July 7 Commission meeting) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM McCarthy Improvement Company - Rehab Air Carrier & GA Apron Project Change Order #1 Department:Augusta Regional Airport Caption:Approve Change Order #1 to the McCarthy Improvement Company - Rehabilitate Air Carrier & General Aviation Apron Project as approved by the Augusta Aviation Commission at their May 28, 2015 Meeting. Background:The purpose of this project is for the rehabilitation of the existing pavements associated with the Air Carrier and General Aviation Aprons. A contract was awarded to McCarthy Improvement Company in the amount of $7,034,186.00 to complete schedules 1, 3, 5, Bid Alternative 1 - Schedule 7, and Bid Alternative 2 - Schedule 8. The project is funded by T-SPLOST. The original dollar amount approved for this project is $8.4 million, leaving funds available for this change. Analysis:This Change Order increases the amount of constructed ramp area for Schedules 1 and 3 in order to efficiently terminate the individual phases of construction. A fuel spill containment area and security fence gate will be deleted from the project. The net cost of the changes is #32,562.90. Therefore, the new contract amount will be $7,066,748.90. The unit prices from the original contract were applied to the revised quantities. All new unit prices have been evaluated by Mead & Hunt and are in line with industry standards. Financial Impact:An increase in the contract by $32,562.90. Alternatives:Deny request. Recommendation:Approve request. Funds are Available in the Following Accounts: 371081130-5412110/T13355001-5412110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Record Storage System Department:Planning & Development Caption:Approve a request by the Planning & Development Department to purchase a record storage system for the third floor Municipal building office location. Background:The Business License division of P&D, located at 1815 Marvin Griffin Road, currently has a ‘Lektriever’ file system for the storage of approximately 9,500 business license files. We have had operational problems with the system, and it is in need of being replaced. Analysis:The mechanical Lektriever that we currently have is over 20-years old, and is beginning to malfunction. We recently had it repaired, and we were informed that it will probably not operate much longer…. The P&D offices at the Marvin Griffin Road location will soon be moving to the Municipal building. The cost to move the Lektriever is approximately $4,000. The system will have to be completely disassembled, packaged and reassembled. There is no guarantee the system will operate once it is reassembled. Financial Impact:Modern Business Systems Inc; Hanel Record Storage System: $31,500.00 (Modern Business Systems is the only vendor to provide a quote.) Alternatives:Do not approve Recommendation:Approve Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: Org. Key: 272-01-5160 Object Code: 54.23110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Update on Recreation and Parks Comprehensive Master Plan Department:Clerk of Commission Caption:Receive as information an update from the Recreation Department staff and the consultants regarding the Augusta Recreation and Parks Comprehensive Master Plan that is currently in progress. (Requested by Commissioner Davis) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Approve New Contract with Current Audio/Visual Service Provider, TSAV, for Augusta Judicial Center Department:Superior Court Caption:Motion to approve new contract with current audio/visual service provider, TSAV, for the Augusta Judicial Center. Background:Just as in virtually all other sectors of government today, the justice system relies heavily on technology - especially in the courtroom. We are currently in the middle of a 5-year contract with the A/V service provider, TSAV, who maintains all A/V equipment in the Augusta Judicial Center's courtrooms. This equipment is shared by all courts. TSAV, having originally installed the affected equipment, has intimate knowledge of the systems in place and due to a recent upgrade and rewire of the Judicial Center (by TSAV), the new contract (attached) will bring a significant cost reduction to the city. This new contract will also extend the service period. Analysis:See attached documents Financial Impact:Under the current contract, annual service costs are as follows: 2015- 2016: $95,460 2016-2017: $99,994 2017-2018: $104,743 Under the new contract, annual service costs will be as follows: 2015-2016: $48,650 2016-2017: $58,725 2017-2018: $62,350 2018-2019: $67,075 2019-2020: $72,400 *Funds are already in budget to cover this contract. Alternatives: Recommendation:Approve Funds are Available in the Following Accounts: 101021110-5223110 REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Receive as information 2nd Quarter Financial Report Department:Finance Caption:Motion to approve receiving as information financial reports for the period ended June 30, 2015. (Approved by Finance Committee July 14, 2015) Background:Periodic financial reports are presented to keep the commission apprised of the financial condition of the organization. Analysis: Financial Impact: Alternatives: Recommendation:Receive as information Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Request transfer of City Owned Property to Augusta, Georgia Land Bank Authority Department:Land Bank Authority Caption:Motion to appove the transfer of Surplus City Owned property, located at 4924 Old Waynesboro Road, to sell to potential buyer. (Approved by Finance Committee July 14, 2015) Background:This property owned by the City of Augusta will be sold for the purpose of adding to adjacent property, for the highest and best use. Analysis:See Background Financial Impact:The property will be sold for $6,500. Alternatives:Do not aprrove Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Update on Pictometry System Department: Caption:Report from the Tax Assessors Office about the economic impact the Pictometry system has had on the tax digest in Richmond County. (Requested by Commissioner Fennoy) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Acquisition of right of way and permanent easement, temporary easement for construction, and temporary easement to Richmond County, Georgia from Richmond Station, LLC Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for right of way, permanent easement, temporary easement for construction, and temporary driveway easement (Parcel 041-0-018-04-0) 3449 Wrightsboro Road. (Approved by Engineering Services Committee July 14, 2015) Background:Despite repeated efforts, the City has been unable to reach an agreement with the property owner and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 2,165.29 square feet of right of way, 658.01 square feet of permanent easement, 11,435.22 square feet of temporary easement for construction, and 3,157.56 square feet of temporary driveway easement. The appraised value is $18,200.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: G/L: 325041120-52.12122 J/L: 209825201- 52.12122 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission AGREEMENT FOR PRELIMINARY ENGINEERING SERVICES CX0085113 This agreement made by and between the Augusta –Richmond County (hereinafter called “COUNTY”), and Central of Georgia Railroad Company (hereinafter called “COMPANY”). The COUNTY will submit plans and specifications to said COMPANY for work which will involve or affect COMPANY facilities at the following location: Town, County State: Augusta, Richmond County Georgia AAR-DOT#: 732969H Street /Bridge Name: Marvin Griffin Road County Route 276 Description: Proposed Widening of CR 276 at Georgia Division Milepost D-126.75 Preliminary Engineering Cost Estimate: $35,000 Therefore, in consideration of the benefits moving to each of the parties hereto, they do mutually agree as follows: ARTICLE 1. REIMBURSEMENT. The COUNTY agrees to reimburse the COMPANY for actual cost of preliminary engineering necessary in connection with the project. The COMPANY shall submit to the COUNTY fair and reasonable costs of the aforesaid work performed as evidenced by detailed invoices acceptable to the COUNTY. The COUNTY shall reimburse the COMPANY in the amount of the approved costs so submitted. ARTICLE 2. EFFECTIVE DATE OF AGREEMENT. This agreement shall take effect at the time it is approved and signed by both the COUNTY and the COMPANY. ARTICLE 3. STARTING OF WORK. This agreement covers preliminary engineering services performed starting December 12, 2014. The COMPANY agrees to provide preliminary engineering services at the request of the COUNTY or its agent, whether written or verbal. IN WITNESS WHEREOF, the COUNTY and the COMPANY have caused these presents to be signed by their duly authorized officers: COUNTY COMPANY Signature: Signature: Name: Name: James N. Carter, Jr Title: Title: Chief Engr. Bridges & Structures Date: Date: Commission Meeting Agenda 7/21/2015 2:00 PM Marvin Griffin Road Improvement Project - Central of Georgia Railroad Company Agreement Department:Abie L. Ladson, Director Caption:Motion to authorize Augusta Engineering Department (AED) to enter into an agreement with Central of Georgia Railroad Company (Railway) for roadway and drainage improvements within the Railway right of way as part of the Marvin Griffin Road Improvements project. Also, authorize payments to the Railway as requested by the Railway and approve the required funds to i) Secure Railroad Protective Liability Insurance, General Liability Insurance, and Railroad Protective Liability Insurance issued by the Railway and/or approved Insurance Company, and ii) Reimburse the Railway for Engineering work as requested by AED. (Approved by Engineering Services Committee July 14, 2015) Background:Marvin Griffin Road Improvements is an approved SPLOST project. The Engineering Department is presently constructing Phase 1. Phase1 includes clearing & grabbing and private utilities relocation. Phase1 is approximately 95% completed and Phase2 construction is ready to bid. Phase2 construction includes widening an existing 2-lane roadway to a 4-lane roadway, sidewalks, curb and gutter, and wending storm sewerimprovements. These improvements also include construction activities under and across Norfolk Southern right-of- way and tracks. This requires engineering work by the Railway, and a formal agreement between Augusta, Georgia and the Railway prior to proceeding with required improvements within the right-of-way of Norfolk Southern Railway Company (Central of Georgia Railroad Company). Analysis:The Railway agreements and associated payments are needed to complete designed improvements within the Railway right of way. AED will complete needed improvements under a signed agreement with Central of Georgia Railroad Company (agreements copy attached). Work at and around railroad crossing at the roadway will be done by the Railway. In addition, insurance required under the Agreement covers Augusta exposure to construction work associated liability and risk. This is a cost that is required to be paid by the City to complete needed improvements. Financial Impact:Funds are available in the construction budget 323-041110- 5414110/296823603-5414110 Alternatives:1). Authorize Augusta Engineering Department (AED) to enter into an agreement with Central of Georgia Railroad Company (Railway) for roadway and drainage improvements within the Railway right of way as part of the Marvin Griffin Road Improvements project. Also, authorize payments to the Railway as requested by the Railway and approve the required funds to i) Secure Railroad Protective Liability Insurance, General Liability Insurance, and Railroad Protective Liability Insurance issued by the Railway and/or approved Insurance Company, and ii) Reimburse the Railway for Engineering work as requested by AED. 2). Do not approve, and cancel project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 323-041110-5414110/296823603-5414110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Ordinance on Cutting Vacant Lots Department:Clerk of Commission Caption:Motion to approve tasking the Environmental Services Director with drafting an appropriate ordinance as recommended concerning the public notice period regarding the cutting of vacant lots and bring it back to the next committee meeting for review. (Approved by Engineering Services Committee July 14, 2015) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#323-041110-299823766. The funding for this Supplemental reimbursement to Georgia Transmission Corp (GTC) in the amount of $136,552.00 for the cost to relocate the transmission facilities for resolving Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 1,467,000$ Special 1% Sales Tax, Phase IV 600,000$ TIA Discretionary Funds 226,597$ SPLOST III Recapture Funds 248,197$ TIA Discretionary Funds 87,820$ TIA Discretionary Funds 8591 GDOT M230 136552 2,774,757$ Section 3: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department roadway construction conflict reference on the project to improve the Windsor Spring Phase IV. This is a reimbursable expense with Funding in the GDOT M230 account. CPB#323-041110-299823766 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V (SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD) Hardie Davis, Jr., Mayor 1 of 2 2.5.2015 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS, PHASES IV & V (SR 88 TO WILLIS FOREMENA RD AND WILLIS FOREMAN RD TO TOBACCO RD) CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB ADDITION CPB SALES TAX, PHASE III 323041110-000000-299823766 ($1,307,500) ($1,307,500) SPECIAL 1% SALES TAX, PHASE IV 324041110-000000-202824766 ($600,000)($600,000) (Transferred to Section V 299823786)($159,500)($159,500) Trans TIA DISCRETIONARY FUNDS ($323,008)($323,008) SPLOST III RECAPTURE FUNDS ($248,197)($248,197) GDOT M230 ($136,552) ($136,552) TOTAL SOURCES:($2,390,008) ($136,552) ($2,774,757) USE OF FUNDS ENGINEERING 323041110-5212115-299823766 $1,745,061 $1,745,061 ENGINEERING 32304110-5212115-299823766 $323,008 $136,552 $459,560 RIGHT OF WAY 323041110-5411120-299823766 $570,136 $570,136 TOTAL USES:$2,638,205 $136,552 $2,774,757 2 of 2 2.5.2015 Commission Meeting Agenda 7/21/2015 2:00 PM Windsor Spring Road Phase IV -Utilities Relocation Reimbursement (GA Transmission Corp) Department:Abie Ladson, Director Caption:Motion to approve and authorize supplemental reimbursement to Georgia Transmission Corp (GTC) in amount of $136,552.00 for the cost to relocate their transmission facilities to resolve roadway construction conflicts reference the Construction Project to Improve Windsor Spring Road Phase IV, (Willis Foreman Road to Tobacco Road). Also, approve modifying the Utility Relocation Agreement between GTC and the City of Augusta from $950,035.57 to $1,086,587.50 as requested by Augusta Engineering Department. (Approved by Engineering Services Committee July 14, 2015) Background:Windsor Spring Road Phase IV is an Augusta Commission approved SPLOST project. It is a blended Roadway Improvement Project funded by local, state, federal and TIA funds. Augusta was responsible for the funding of roadway designs, environmental permitting and public owned utilities relocation. GDOT under agreement with Augusta was responsible for the funding and managing of roadway construction. This project is under construction with a projected April 30, 2017 completion date. The Contractor for the project is ER Snell with a bid of $27,765,202.50. Analysis:The Windsor Spring Road Phase IV Roadway Improvements Project is presently under construction. During the public utility relocation phase, conflicts were discovered between Georgia Transmission Corp (GTC) transmission facility and roadway improvements. In order to effectively resolve the conflicts, GTC has to include additional facilities. GTC estimated cost for this additional work is $136,552.00. This cost is required to complete the proposed improvements. Financial Impact:Funds are available in the Project Utility Relocation funds and is a reimbursable expense. Augusta entered into an Agreement with GDOT to utilize the M230 funding for utility reimbursements up to $2,272,138.00. Alternatives:1). Approve and authorize supplemental reimbursement to Georgia Transmission Corp (GTC) in amount of $136,552.00 for the cost to relocate their transmission facilities to resolve roadway construction conflicts reference the Construction Project to Improve Windsor Spring Road Phase IV, (Willis Foreman Road to Tobacco Road). Also, approve modifying the Utility Relocation Agreement between GTC and the City of Augusta from $950,035.57 to $1,086,587.50 as requested by Augusta Engineering Department. 2). Do not approve, and find an alternative to complete the project and meet project completion schedule. Recommendation:Approve alternative one Funds are Available in the Following Accounts: Project GDOT M230 Funds will reimburse Augusta. 323-04- 1110-299823766 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Commission Meeting Agenda 7/21/2015 2:00 PM Aerial Easement with Georgia Regents University Department:Clerk of Commission Caption:Motion to approve an Aerial Easement between Augusta- Richmond County, Georgia and the Board of Regents of the University System of Georgia regarding the construction of a connector bridge structure over Laney Walker Blvd. (Requested by Commissioner Sias) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Amendment to Stormwater Ordinance Department:Abie L. Ladson - Director Caption:Approve proposed Amendment to Stormwater Ordinance. (Requested by Commissioner Sias) Background:N/A Analysis:N/A Financial Impact:N/A Alternatives: Recommendation:Approve ordiance Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the regular commission meeting held on July 7, 2015 and the special called commission meeting held on July 14, 2015. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Legal Meetings Department:Clerk of Commission Caption:Discussion about who should be present in legal meetings. (Requested by Commissioner Frantom) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Acquisition of a Portion of Property for right of way to Richmond County, Georgia from Daniel Ciccio - (Parcel 193-0-002-02-0 2509 Patterson Bridge Road Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of the property for right of way (Parcel 193-0-002-02-0) 2509 Patterson Bridge Road. Background:After numerous attempts, the City was unable to reach an agreement with the property owner and t herefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 2,581.88 square feet of right of way. The appraised value is $1,900. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE DIRECTOR:FOLLOWING ACCOUNTS: G/L 323041110-52.12122 J/L 299823786-52.12122 REVIEWED AND APPROVED BY: Commission Meeting Agenda 7/21/2015 2:00 PM Affidavit Department:Clerk of Commission Caption:Motion to approve execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: